The URL can be used to link to this page

Home My WebLink About01-07-2019 Council PacketUpdated 1/4/2019 CITY COUNCIL WORK SESSION AGENDA CITY OF LINO LAKES Monday, January 7, 2019 Community Room 6:00 P.M. 1. Birch Street Improvements, Michael Grochala, Anoka County 2. Elmcrest Ave and Cedar St, Diane Hankee 3. Review 2018 Parks and Trails Capital Plan, Rick DeGardner 4. Recreation Complex Discussion, Rick DeGardner 5. Ambulance Primary Service Area, John Swenson 6. Resolution Indexing, Julie Bartell 7. Clarification of Motion Approving Resolution No. 18-171 Commercial Stables, Katie Larsen 8. Council Updates on Boards/Commissions, City Council 9. Annual Board Appointments, Jeff Karlson 10. Special Meeting — Land Acquisition, Michael Grochala 11. Monthly Progress Report, Jeff Karlson 12. Review Regular Agenda 13. Adjourn WS — Item 1 WORK SESSION STAFF REPORT Work Session Item No. 1 Date: January 7, 2019 To: City Council From: Michael Grochala, Community Development Director Re: Birch Street (CSAH 34) proposed improvements Background Anoka County is planning improvements to Birch Street (County State Aid Highway 34) to address deteriorating pavement conditions and safety concerns. The improvements are proposed to be completed in two separate phases: Phase 1 Mill and Overlay, from approximately Fawn Lane to Centerville Road (Summer 2019) Phase 2 Reconstruction, from Hokah to approximately Fawn Lane (Summer 2021) The Birch Street Corridor Study, completed in 2010, proposed a four lane roadway from Ware through West Shadow Lake Drive to accommodate existing and proposed traffic volumes. The County is now considering a two lane roadway within this section. Roundabouts are being evaluated to improve access at Rice Lake Elementary. Representatives of the Anoka County Highway Department will be present to provide an overview of proposed improvement projects, discuss the planning process and design considerations. Anoka County is also meeting with the Centennial School District regarding the improvements. Requested Council Direction None required. Discussion Only. Attachments None. CSAH 34 (Birch Street) Corridor Plan Reconstructing CSAH 34 from Ware Rd. to Old Birch St. 201 1 Corridor Study • Developed an understanding of the issues, constraints, and opportunities along the corridor. • Conducted various technical analyses (safety analysis, access inventory, future traffic operations analysis, etc.) to identify critical corridor issues and needs. • Prepared a corridor vision to guide the preparation of future improvements and use in long-range planning. C-Tieigl-borkood dvisory Carnrniltee (NAP City Council aid Nonning/Lning 6o rd T chrlucciI .Advisory Com n i ktee (TAC) t Anok i County Puhlie 1+/r yes [:nmrnttep Count}+ Commission Other Agency Stakeholder; ( • Rice Creek WarDrshed District ■ Metropolitanunc3� an CQ kiE ■ CentennSch oI District Perceived safety/traffic issues at Hodgson Rd Commercial Area " '. "5" Curve and Limited Sight Distance Rice Lake Elementary School p / 3Or `ph - Cemetery , ' i rD Perceiv- • -' safety/traffic issues at ,,. ` } Ware Rd` 8,300/15, 600 --- i Power poles close to roadway Key Issues/Opportunities • Wetland and Lake Impacts • Public/Private Access Spacing • High Crash Corridor • Key East/West Arterial through the City of Lino Lakes • Pedestrian Crossing of CSAH 34 • Corridor Aesthetics • Mobility • Trail Connectivity • Interjurisdictional Cooperation • Continued Development • Parallel Local Street Discontinuity • Utilities in Right of Way Design Goals • Improve Safety • Address high crash locations • Enhance trail linkages and improve pedestrian crossings • Improve Mobility • Reduce existing and anticipated future congestion • Improve coordination with Rice Lake Elementary • Create a design that benefits both CSAH 34 vehicles& Rice Lake Elementary vehicles Study Recommendations • • e "IFl General Corridor -Wide Recommendations - Raised medians at signalized intersections - Turn lanes at major intersections -Trails/sidewalks along both sides of the corridor -Trail/sidewalk crossings at signalized intersections - Limited landscapinglstreetscaping - Access modification/elimination, as opportunities arise - County access/intersection spacing guidelines used for new development areas Four -Larva Roadway Two -Lane Roadway Exiting/Proposed Signal Locations Future Full -Access Intersection Future 3/4-Access Intersection Future Safety Improvement Sites Locations Where Additional Right -of -Way is Needed Potential Future Roadways Review of previous study and opportunities to improve • Four lane divided segment may not fit well within the R/W • Reduces several existing full accesses to right in / right out accesses • Consideration given to the idea that there may be different solutions that cause less impact. 1 Coordination • Coordination with Lino Lakes council - today and throughout the process. • Coordination with Rice Lake Elementary • Met with RLM to assess their problems / needs • Land acquisition adjacent to RLM • Opens up for "land swapping" opportunities with city and school district • Consideration of Roundabout(s) • Increased mobility for those cut off with RT in / RT out access • Smoother flow of traffic to and from RLM • Consideration Two -Lane vs Four -Lane capacity • Two lanes with less access equivalent to four lanes with more access • Smaller project footprint Considering Roundabouts • Anoka County Roundabouts • CSAH 18 / Kettle River Blvd (Columbus • CSAH 12 / CR 53 (Blaine / Lino Lakes) • CSAH 23 (Columbus) • CSAH 24 (St. Francis) • Two roundabouts near a school Case Study- CSAH 24 Roundabouts , • Concerns and issues before the RAB's were constructed: • Traffic flow problems • Driver delay • Safety and mobility issues • Resident and council concerns • Owners were unsure of how these proposed improvements would impact their homes and businesses • False information had been heard and needed to be clarified • RAB Solution -Successful in St. Francis CSAH 24 Roundabouts end Roadway Concrete Cult & Gutter/ Medlar' Trail /Walk (Original ProJecd) Troll! Walk (Added to 4rlglnel) Trail /Walk (CIty Optional) 0 Landscaped Central lalard Pond trElridge Street 1I� — St. Francis , High School ,: if re a: i , Proposed CSA 4- .& • a.. •.1 1 - 'p� 9fi . i • ..f . 41 1•i ; tie Preliminary Layout .pl.. F T� WS — Item #2 WORK SESSION STAFF REPORT Work Session Item No. 2 Date: January 7, 2019 To: City Council From: Diane Hankee, City Engineer Re: Elmcrest Avenue and Cedar Street Roadway Paving Background Elmcrest Avenue, from Tart Lake Road south approximately 2,300 feet, is a highly traveled section of gravel roadway carrying 700 vehicles per day. Approximately 600 feet of Elmcrest Avenue is a border road between the cities of Hugo and Lino Lakes. The remaining 1,700 feet is within Hugo. Elmcrest Avenue is adjacent to the Clearwater Creek neighborhood and is the principal access into the City for the West Oaks neighborhood. This section of roadway continues to generate complaints from residents within the area due to recurrent rutting and poor driving conditions. The City of Hugo currently grades the gravel road and performs maintenance. The estimated cost of paving Elmcrest Ave is $250,000. If split on linear foot basis the City of Lino Lakes share of the cost would be approximately $35,000. If Elmcrest Avenue is paved the City should consider how it may impact the traffic patterns in the area. Cedar Street from Otter Lake Road to the eastern boarder of Lino Lakes consists of both a paved section and gravel section roadway. The gravel section of Cedar Street caries 590 vehicles per day, which is a high volume, resulting recurrent rutting and poor driving conditions. The City of Hugo preforms the gravel road grading of Cedar Street. The estimated cost of paving the gravel section of Cedar Street is $140,000. Recognizing that the gravel sections of Elmcrest Avenue and Cedar Street are used by both cities, and both cities receive complaints on each roadway, the City of Hugo staff is working with the City of Lino Lakes staff on an equitable solution. In preliminary discussions with Hugo staff they have indicated that Hugo would consider paving Elmcrest Avenue if Lino Lakes paves the gravel section of Cedar Street. The City of Hugo did not feel it was justified for them to contribute additional funding to repairing the paved section of Cedar Street. The paved section Cedar Street, from Otter Lake Road to Clearwater Creek Drive, has a traffic volume of 1,100 vehicles per day and is a Municipal State Aid roadway. Note the traffic volume on this section of Cedar Street is approximately double that of the gravel section and carries commercial/industrial traffic loads. With consideration to pave the gravel section of Cedar Street, it is recommended to consider improvements to the paved section of Cedar Street. The paved section is in poor condition and is identified in the city's pavement ratings for being in need of reconstruction/maintenance. Based on previous Council discussions two roadway project options were estimated for Council consideration, a Reconstruction project and a Reclamation project. The estimated cost of Reconstructing the paved section is $780,000, and the estimated cost of Reclaming the paved section is $350,000. The improvements to the paved section of Cedar Street were included in the City's approved Capital Improvement Plan dating back to 2007. In response to citizen inquiries the Council discussed improvements at the November 2, 2015 Work Session. At that time the project was tentatively scheduled for 2017 pending funding. While the reconstruction of paved section of Cedar Street has been included in past Capital Improvement Plans, it is not currently included in the 5-year Street Reconstruction Plan. This is due, in part, to different funding sources. Cedar Street was proposed to be funded through State Aid funds and Special Assessments. The City previously collected $247,500 from the Industrial Park development and Clearwater Creek residential development for future improvements. Requested Council Direction Provide staff direction on the project funding, and direction to schedule a meeting with Hugo representatives regarding the construction of Elmcrest Avenue and Cedar Street. Attachments 1. Project Location Map all - ■■ ��lelr e� 11 CIS Mum ion es 11 grooms immemi �' MAIN%T Cedar St Paved 1,100 vpd Reclamation $350,000 Reconstruction $780,000 "eritage,)-17 �y \`, ,onds pVGN < G `�PGEP,N-----' rise �. I Park 9V , : IY �Z g w`.. L$ Di ,'E_L, �� 'O TDR.N IHIiinr ll®c QOQcMiPRGc "----'' 0 vIlu GALLIVAN CA ilLino Lakes Project Hugo Project LJ City Boundary IJ\ULU'bCUGU\)1 Vd bS'GULb Figure 1 - Project Location Roadway Improvement Projects Lino Lakes, MN A 0 1,250 Feet 1 inch = 1,250 feet wsb WS — Item 3 WORK SESSION STAFF REPORT Work Session Item No. 3 Date: January 7, 2019 To: City Council From: Rick DeGardner, Public Services Director Re: Review 2018 Parks and Trails Capital Plan Background As part of the City's approved 2018 budget, the City Council designated $500,000 for parks and trails capital projects. The following projects have already been approved: ❖ Birch Park Playground $30,000 ❖ Trail along east side of Lake Drive, Stagecoach Trail to Marshan Lane $38,000 ❖ Arena Acres Park Improvements $85,000 Total $153,000 The following projects were recommended for funding by the Park Board during the May 7, 2018 City Council Work Session: ❖ Replace Sunrise Park Playground Equipment $95,000 ❖ Trail along north side of Apollo Drive, Lilac Street to Lake Drive $115,000 ❖ Trail along Lilac Street, Apollo Drive to 4th Avenue $250,000+ A preliminary review of the trail along Lilac Street has identified several items that will increase the project cost to extend the trail westward to 4th Avenue. Since Lilac Street has ditches alongside both sides of the roadway (rural design), there is limited space within the existing right-of-way to install a paved trail and maintain drainage. With the cemetery at 499 Lilac Street utilizing the property up to the right-of-way, and Molin Concrete using their property adjacent to the right-of-way for truck trailer parking, land acquisition isn't feasible. Since some of the drainage ditch would need to be modified, road work to build the shoulder and the installation of curb and gutter would be needed to address drainage issues. Therefore, staff is recommending not including this trail section for consideration at this time and to consider it with a future road project on Lilac Street. The Park Board will be in attendance. Requested Council Direction Staff is seeking City Council direction whether to move forward with any or all of the recommended projects. WS — Item 4 WORK SESSION STAFF REPORT Work Session Item No. 4 Date: January 7, 2019 To: City Council From: Rick DeGardner, Public Services Director Re: Recreation Complex Discussion Background The Recreation Complex was last discussed during the July, 2018 City Council Work Session. Mr. Jason Amberg from WSB Engineering will be attending the January work session to review the updated master plan and preliminary cost estimates for Phase 1A (area immediately south of Fire Station), and Phase 1B (ball field area). The Park Board will also be in attendance. Requested Council Direction For informational purposes. At City Council direction, staff is prepared to provide additional concept plans, modify the phasing plan, provide potential funding sources, etc. Attachments Recreation Complex Master Plan, dated December 18, 2018 Phase 1A - Option A and Phase 1A - Option B Concept plans, dated December 18, 2018 Memorandum providing an overview of probable costs, dated December 21, 2018 a 1 (4 T ( 4 bickieball Courts Shelter 2 Tennis Courts Parking — (+/_ 175 Stalls) 4 240'x360 ulli,P, (pose II II',...:: PHASE IA PARKING I14 II TRAIL �11; PICKLEBALLCOURTS (2) TENNIS COURTS tO . SHELTER �� . 1a92- Parking (+/- 36 Stalls) Skate Park PHASE 1B PARKING TAIL TO BALLFIELDS & PLAZA 4) 200' BALLFIELDS Slormwater Ponds Parking c' (+/- 200 Stalls) T Warming House/ Restrooms Hockey 1 Shelter & Play Area '-te d .I:I lil9lf' Shelter Parking (+/- 145 Stalls) 8.5' Wide Trails Concrete Pad for Portable Concessions (Future Building) Future Molitor Drive Extension Recreation Complex Masterplan Lino Lakes, Minnesota December 18,2018 i WSB Project number: 012854000 0' IED 200' Scale in Feet 4°• WS 0 Phase 1A - Option A Parking (r-/- 36 Stalls) Existing Wetland 7 -,- ' •4--Ulilily � � � • Easement CO Phase 1A - Option B Parking (+/- 36 Stalls) Full Basketball Court G bickteball Courts Shelter 2 Tennis Courts • Existirig Welland Recreation Complex Masterplan § Lino Lakes, Minnesota December 18,2018 i WSB Project number: 012854-000 n' 200• i00• �® rtt{ttt� Scale In Feet WS 0 WSBENG.COM 763.541.4800 SUITE 300 i MINNEAPOLIS, MN 701 XENIA AVENUE S wsb Memorandum To: Rick DeGardner, Lino Lakes From: Jason Amberg, WSB Bailey Krause, WSB Date: December 21, 2018 Re: Lino Lakes Recreation Complex WSB Project No. 012854-000 Rick, the following pages provide an overview of the probable costs to construct Phase 1A (the court area) and Phase 1 B (the ballfield area) based on the current concept master plan. The quantities and related probable costs will need to be refined and updated as the project moves beyond planning and into the design stages. Phase 1A - Base Development ITEM DESCRIPTION UNIT Unit Price PROJECT TOTAL Est. Qty. Est. Cost 1 Mobilization (MAX. 5%) LS $19,097.50 1 $19,097.50 2 Grading, Earthwork & Erosion Control CY $4.00 2,500 $10,000.00 3 Stormsewer System LS $15,000.00 1 $15,000.00 4 Bituminous Parking Lot w/ 10" Compacted Agg. Base (36 Stalls) - assumes 24" Soil Corrections SY $33.00 1,700 $56,100.00 5 Curb & Gutter LF $25.00 750 $18,750.00 6 8.5' Wide Bituminous Trails w/ 6" Compacted Agg. Base & Assuming 24" Soil Corrections SY $32.00 300 $9,600.D0 7 (4) Pickle Ball Courts (Assumes 36" Soil Corrections) Includes: Surfacing, Fencing and Post & Net System LS $105,000.00 1 $105,000.00 8 (2) Tennis Courts (Assumes 36" Soil Corrections) Includes: Surfacing, Fencing, and Post & Net System LS $160,000.00 1 $160,000.00 9 Landscaping Restoration ACRE $4,500.00 1 $4,500.00 10 Trees & Plantings L5 $3,000.00 1 $3,000.00 PROJECT SUBTOTAL $401,047.50 15% CONTINGENCY $60,157.13 15% DESIGN FEES $60,157.13 TOTAL $521,361.75 Phase 1A - Potential Add-Ons ITEM DESCRIPTION UNIT Unit Price PROJECT Est. Qty. TOTAL Est, Cost 1 24' Shelter with Concrete Base & Picnic Tables LS $45,000.00 1 $45,000.00 2A 2 Pickleball Courts & 1 Full Basketball Court LS $75,000.00 1 $75,000.00 or 2B Pad Skate Park- Includes: Modular Equipment on Concrete LS $150,000.00 1 $150,000.00 Add-Ons Subtotal: $270,000.00 15% CONTINGENCY $40,500.00 15% DESIGN FEES $40,500.00 Add-Ons TOTAL $351,000.00 K:1012854-000\Quantily\Prellminery1012854_Lino Lakes_Memorandum.docx DeGardner December 18, 2018 Page 2 Phase 1B - Base Development ITEM DESCRIPTION UNIT Unit Price PROTECT TOTAL Est. Qty. Est. Cost 1 Mobilization (MAX. 5%) LS $65,860.25 1 $65,860.25 2 Grading, Earthwork & Erosion Control CY $4.00 34,500 $138,000.00 3 Tree Clearing ACRE $4,500.00 3.0 $13,500.00 4 Wetland Impacts LS $35,000.00 1 $35,000,00 5 Well - LS $30,000.00 1 $30,000.00 6 Stormsewer System LS $32,000.00 1 $32,000.00 7 Bituminous Drive & Parking w/ 10" Compacted Agg. Base (Assumes 24" Soil Corrections) SY $33.00 11,900 $392,700.00 8 Curb & Gutter IF $20.00 2,100 $42,000.00 9 8.5' Wide Bituminous Trails w/ 6" Compacted Agg. Base & Assuming 24" Soil Corrections SY $32.00 615 $19,680.00 10 200' Little League Ballfield - Includes: Irrigation, Fencing, Agglime, Backstop, Benches & Bleachers LS $120,000.00 4 $480,000.00 11 Bituminous Ballfield Plaza w/ 6" Compacted Agg. Base & Assuming 24" Soil Corrections SY $32.00 2,600 $83,200.00 12 Concrete Pad for Portable Concession SF $11.00 625 $6,875.00 13 Landscaping Restoration ACRE $4,500.00 4.5 $20,250.00 14 Trees LS $24,000.00 1 $24,000.00 PROJECT SUBTOTAL $1,383,065.25 15% CONTINGENCY $207,459.79 15% DESIGN FEES $207,459.79 TOTAL $1,797,984.83 Phase 1B - Potential Add-Ons ITEM DESCRIPTION UNIT Unit Price PROTECT TOTAL Est. Qty. Est. cost 1 Play Area - Includes: Wood Fiber Play Surfacing, Play Container Concrete Curb, Sidewalks & Play Equipment LS $500,000.00 1 $100,000.00 2 30' Shelter with Concrete Base LS $60,000.00 1 $60,000.00 3 Picnic Tables EACH $1,100.00 4 $4,400.00 Add-Ons Subtotal: $164,400.00 15% CONTINGENCY $24,660.00 15% DESIGN FEES $24,660.00 Add-Ons TOTAL $213,720.00 K:\012854-0001QuanRylPreliminary\012854_Lino Lakes Memorandum.docx WS — Item 5 WORK SESSION STAFF REPORT Work Session Item Date: January 7, 2019 To: City Council From: John Swenson, Public Safety Director Re: Ambulance Primary Service Area — Legislative Change Background The Minnesota Emergency Medical Services Regulatory Board (EMSRB) was created by the Minnesota Legislature in 1995 to regulate emergency medical services in the state. As such the EMSRB oversees the assignment of Primary Service Areas (PSA) for all ambulance services in the State. The ambulance PSA that covers all of Lino Lakes is assigned to Fairview Hospital in Wyoming North Memorial Ambulance continues to provide ambulance service to Lino Lakes through a contract with Fairview. This contract has been reviewed twice in the past 4 years by Fairview with no changes in the ambulance provider, with the current contract due to be reviewed in June of 2019. It should be noted that when this contract was reviewed by Fairview no input was solicited from local jurisdictions nor is there any requirements for such input. This failure to require local approval in ambulance PSAs creates the potential for significant changes to emergency services provided to communities with no local input. The Lino Lakes Public Safety Department responds to all medical calls for service in Lino Lakes and provides emergency medical services in partnership with our ambulance provider. As a result of this collaborative partnership any changes to the emergency medical system would have an impact to the services provided. For example, if the ambulance provider reduced the number of ambulances providing services to this area the response time for ambulance service would increase. This increase in ambulance response times would require our staff to spend more time on medical calls for service and require a higher level of care provided. If this scenario were to occur it would have a budgetary impact for the Lino Lakes community. In order to proactively address this, staff has drafted a resolution seeking a legislative change that would require local jurisdiction approval for changes to ambulance PSA. This proposed legislative change reflects the collaborative nature of our current emergency medical services system and safeguards local jurisdictions from potential changes in ambulance service and subsequent budgetary impacts. If the Council would like to move forward with this resolution, staff will work with other jurisdictions interested in supporting a legislative change as well. Staff will also work with our local legislative delegation to address this matter. Attachments DRAFT Resolution 19-XX In Support of Legislation Requiring Local Municipal Approval for any Change Affecting its Ambulance Primary Service Area CITY OF LINO LAKES RESOLUTION NO. 19- RESOLUTION IN SUPPORT OF LEGISLATION REQUIRING LOCAL MUNICIPAL APPROVAL FOR ANY CHANGE AFFECTING ITS AMBULANCE PRIMARY SERVICE AREA WHEREAS, the Minnesota Emergency Medical Services Regulatory Board (EMSRB) is empowered to regulate and assign a Primary Service Area (PSA) for all ambulance services in the State of Minnesota; and WHEREAS, current law and rules do not require local jurisdiction approval for changes to an ambulance PSA; and WHEREAS, changes in ambulance services impact emergency medical services delivered to a local jurisdiction's residents; and WHEREAS, local jurisdictions first response agencies are a vital member of emergency medical services; and WHEREAS, any changes to ambulance services in local jurisdictions may require a local jurisdiction to change response protocols resulting in budgetary impacts for the local jurisdiction. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lino Lakes, Minnesota does hereby state its support for legislation that requires local municipal approval for any change affecting its ambulance primary service area as regulated by the EMSRB. Adopted by the Council of the City of Lino Lakes this day of 2019. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Jeff Reinert, Mayor ATTEST: Julianne Bartell, City Clerk WS — Item 6 WORK SESSION STAFF REPORT Work Session Item No. 6 Date: January 19, 2018 To: City Council From: Julie Bartell Re: Access to City Council Resolutions Background A council member has asked about improving access to resolutions that have been approved by the council, perhaps by creation of a topical index. Staff will report on what's currently available to assist in searching city data on our City website utilizing Laserfiche. Requested Council Direction Informational discussion on access to city council resolutions. WS — Item 7 WORK SESSION STAFF REPORT Work Session Item No. 7 Date: January 7, 2019 To: City Council From: Katie Larsen Re: Clarification of Motion Approving Resolution No. 18-171 Commercial Stables Background On December 10, 2018, Council passed Resolution No. 18-171 approving a conditional use permit for commercial stables at 1288 Main Street and 1325 Main Street. Condition #6 on page 6 of the resolution states: 6. The combined number of horse trailers allowed between the 2 parcels shall not exceed ten (10). a. All horse trailers shall be licensed to the property owner and operable. b. All horse trailers shall be fully screened so as not to be visible from the public roadways of I-35W and CSAH 14 (Main Street). c. Horse trailers and/or other equipment shall not be stored in the front yards of either 1288 Main Street or 1325 Main Street. There was some discussion among the Council members regarding the number and location of the horse trailers; however, the motion to approve the resolution did not specifically make any changes to the resolution as presented. The property owners thought the motion was made to allow the trailers to be parked along I-35W and have asked for Council clarification. Requested Council Direction Staff is asking for clarification of the motion approving Resolution No. 18-171 Commercial Stables regarding the number and location of the horse trailers. Attachments 1. Resolution No. 18-171 2. Photo of existing horse trailers along I-35W CITY OF LINO LAKES RESOLUTION NO. 18-171 RESOLUTION APPROVING CONDITIONAL USE PERMIT FOR COMMERCIAL STABLES AT 1288 MAIN STREET AND 1325 MAIN STREET WHEREAS, the City received a land use application for commercial stables located at 1288 Main Street and 1325 Main Street and hereafter referred to as "Development" ; and WHEREAS, the property is zoned R, Rural and allows for a commercial stables with a conditional use permit; and WHEREAS, the legal description of the subject parcels are as follows: PID# 10-31-22-22-0009 (1288 Main Street): THAT PRT OF THE E 433.9 FT OF THE NW1/4 OF THE NW1/4 OF SEC 10 T31 R22 LYG SLY OF THE SLY R/W LINE OF ANOKA CO HWY R/W PLAT NO 25; EX THAT PRT DESC AS FOL: BEG AT THE SE COR OF SD 1/4,1/4, TH N ON THEE LINE THEREOF 208 FT, TH W PRLL/W THE S LINE THEREOF 416 FT, TH S PRLL/W SD E LINE TO THE S LINE THEREOF, TH E ALG SD S LINE TO THE POB; ALSO EX RD; SUBJ TO EASE OF REC PID # 10-31-22-23-0003 (1325 Main Street): THAT PRT OF E1/2 OF NW1/4 OF SEC 10 TWP 31 RGE 22 LYG NLY OF C/L OF I 35W & WLY OF C/L OF CSAH NO 14, TOG/W THAT PRT OF SW1/4 OF NW1/4 OF SD SEC LYG NWLY OF I-35W, EX RDS, SUBJ TO EASE OF REC; and WHEREAS, a public hearing was held before the Planning & Zoning Board on November 14, 2018, and the Board recommended approval of the conditional use permit with a 6-0 vote. NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes hereby makes the following: FINDINGS OF FACT 1. The proposed development application has been found to be consistent with the policies and recommendations of the Lino Lakes Comprehensive Plan including: a. Land Use Plan. The parcels of 1288 Main Street and 1325 Main Street are guided Urban Reserve and zoned R, Rural. Commercial Stables are allowed with a conditional use permit and are consistent with rural land uses. 1 b. Transportation Plan. CSAH 14 (Main Street) is a principal arterial road. The existing road has structural design and capacity to accommodate traffic proposed by the commercial stables operation. c. Utility (Sewer and Water) Plans. The parcel is served by private well and septic system. The City's utility plans are not impacted. d. Local Water Management Plan. The City's Local Surface Water Management Plan (LSWMP) is incorporated into Chapter 2: Resource Management System Plan of the City's Comprehensive Plan. The goal of the LSWMP is to improve of the quality of surface waters by delivering good quality stormwater runoff to lakes and wetlands. The subject sites shall be compliant with their required facility management and waste handling plan and feedlot regulations. Regulations of Chapter 1011: Stormwater, Erosion and Sediment Control shall be met to ensure runoff will not increase and surface water (wetlands) will not be impacted. The subject sites shall be in compliance with all City and other regulatory agencies requirements. e. Capital Improvement Plan. There will be no changes to the City's Capital Improvement Plan related to the commercial stables operation. f. Policy Plan. The commercial stables operation is consistent with the comprehensive plan (i.e. Policy Plan) in regards to land use, transportation, utilities, local water management and capital improvements. g. Natural Environment Plan. The City's Natural Environment Plan is incorporated into Chapter 2: Resource Management System Plan of the City's Comprehensive Plan. One goal of the Plan is to identify, protect and preserve the desirable natural areas and ecological and aquatic resources of the community. The City's greenway corridor exists on the parcels. The subject sites shall be in compliance with all City and other regulatory agencies requirements. 2 2. The proposed development application is compatible with present and future land uses of the area. The commercial stables are compatible with present and future land uses. The surrounding land uses are rural residential, county park/recreation, open space/conservation, and public/semi-public. 3. The proposed development application conforms to performance standards herein and other applicable City Codes. The commercial stables conform to the performance standards of the City Code. 4. Traffic generated by a proposed development application is within the capabilities of the City when: a. If the existing level of service (LOS) outside of the proposed subdivision is A or B, traffic generated by a proposed subdivision will not degrade the level of service more than one grade. b. If the existing LOS outside of the proposed subdivision is C, traffic generated by a proposed subdivision will not degrade the level of service below C. c. If the existing LOS outside of the proposed subdivision is D, traffic generated by a proposed subdivision will not degrade the level of service below D. d. The existing LOS must be D or better for all streets and intersections providing access to the subdivision. If the existing level of service is E or F, the subdivision developer must provide, as part of the proposed project, improvements needed to ensure a level of service D or better. e. Existing roads and intersections providing access to the subdivision must have the structural capacity to accommodate projected traffic from the proposed subdivision or the developer will pay to correct any structural deficiencies. f. The traffic generated from a proposed subdivision shall not require City street improvements that are inconsistent with the Lino Lakes Capital Improvement Plan. However, the City may, at its discretion, consider developer -financed improvements to correct any street deficiencies. g. The LOS requirements in paragraphs a. to d. above do not apply to the I- 35W/Lake Drive or I-35E/Main St. interchanges. At City discretion, interchange impacts must be evaluated in conjunction with Anoka County and the Minnesota Dept. of Transportation, and a plan must be prepared to determine improvements needed to resolve deficiencies. This plan must determine traffic generated by the subdivision project, how this traffic contributes to the total traffic, and the time frame of the improvements. The plan also must examine financing options, including project contribution and 3 cost sharing among other jurisdictions and other properties that contribute to traffic at the interchange. h. The City does not relinquish any rights of local determination. CSAH 14 (Main Street) is a principal arterial road. The existing road has structural design and capacity to accommodate traffic proposed by the commercial stables. No substantial increase in traffic is proposed. The commercial stables have been operating on site for 20+ years. 5. The proposed development shall be served with adequate and safe water supply. The site is served by a private well that can serve the commercial stables operation. 6. The proposed development shall be served with an adequate and safe sanitary sewer system. The site is currently served by a private septic system. The septic system shall be designed and sized to accommodate any future building modifications. 7. The proposed development shall not result in the premature expenditures of City funds on capital improvements necessary to accommodate the proposed development. There will be no premature expenditures of City funds. 8. The proposed development will not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property, or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare, or odors. The commercial stables do not involve uses and activities detrimental to persons or property. The subject sites shall be in compliance with all City and other regulatory agencies requirements. A waste management plan shall be implemented at all times. 9. The proposed development will not result in the destruction, loss, or damage of a natural, scenic or historic feature of major importance. The natural features (wetlands) will not be impacted. There are no other known natural, scenic or historic features on the existing site. BE IT FURTHER RESOLVED by The City Council of Lino Lakes in addition to the administrative requirements of a conditional use permit, the following specific performance standards of Section 1007.058(3) must also be met: The following standards shall apply to all commercial stables: 4 (a) Commercial stables offering services to the public, and having the facilities to maintain or care for ten (10) or more horses, must have their principal entrance located on a state highway, county road, or city collector street. The principal entrance for the commercial stables is located on CSAH 14 (Main Street) which is a principal arterial road. (b) Commercial stables that offer boarding, training, or other services to the public shall provide sanitary facilities for the public's use. The sanitary facilities must be constructed in accordance with the state building code, and connected to an individual sewage treatment system or the municipal sanitary sewer system. The commercial stables offer a restroom for the public's use that is connected to a private septic system. (c) Adjacent parcels of land under common ownership may be used to determine the maximum number of animal units allowed, if the parcels are operated as a single enterprise. a. In instances where a parcel of land consists of a fraction of an acre, the property size shall be rounded to the nearest whole number to determine the number of animal units allowed. 1288 Main Street is 8 acres and 1325 Main Street is 27 acres for a combined total of 35 acres. Ordinance 1007.080(5)(f), allows for no more than 1 animal unit per 2 acres. For this specific instance, the parcels would be able to keep 18 animal units. b. Adjacent parcels of land shall not be separated by public right-of-way. 1288 Main Street and 1325 Main Street are not separated by public right of way. (d) Up to double the animal unit density may be allowed subject to an approved facility management and waste handling plan. The current number of animal units allowed on these combined parcels is 18. With double this current animal unit density, the applicants would be permitted 36 animal units. A proper waste management plan will have to be submitted before the applicants adopt this allowed number of animal units. (e) Buildings housing domestic livestock, including barns, stables, sheds, and similar facilities shall be located no nearer than 100 feet from any inhabited, neighboring dwelling. Barns, stables and sheds on the property are located more than 100 feet away from the inhabited neighboring dwelling. 5 BE IT FURTHER RESOLVED by The City Council of the City of Lino Lakes hereby approves the conditional use permit for commercial stables at 1288 Main Street and 1325 Main Street subject to the following conditions: 1. The subject sites shall be in compliance with all City and other regulatory agencies requirements. 2. A combined total of 18 animal units are allowed between the 2 parcels without a facility management and waste handling plan. 3. A combined total of 36 animal units are allowed between the 2 parcels with a compliant facility management and waste handling plan. 4. The number of portable animal shelters shall be limited to four (4) on 1288 Main Street. 5. The number of portable animal shelters shall be limited to six (6) on 1325 Main Street. 6. The combined number of horse trailers allowed between the 2 parcels shall not exceed ten (10). a. All horse trailers shall be licensed to the property owner and operable. b. All horse trailers shall be fully screened so as not to be visible from the public roadways of I-35W and CSAH 14 (Main Street). c. Horse trailers and/or other equipment shall not be stored in the front yards of either 1288 Main Street or 1325 Main Street. 7. The commercial stable operations shall be contained within the parcels to the greatest extent possible. a. Horseback riding in the right-of-way of CSAH 14(Main Street) and along the regional trail shall be kept to a minimum. b. Animal waste deposited along the right-of-way or on trails shall be removed immediately. 8. The commercial stables are subject to Chapter 503, Animal Control Regulations and shall be in compliance at all times. 9. Violations of the conditional use permit or other city, state or regional ordinances may result in revocation of the conditional use permit. BE IT FURTHER RESOLVED by the City Council of the City of Lino Lakes hereby approves the conditional use permit subject to the following requirements: 1. A building permit or zoning permit is required for all future building construction. 2. A detailed facility management and waste handling plan as acceptable by the MPCA shall be submitted to the City. a. The plan shall state a minimum 25 foot setback and vegetative buffer are required between the wetland boundary and manure bins. 3. All outstanding building permits shall be brought into compliance and finalized. Adopted by the Council of the City of Lino Lakes this 10th day of December, 2018. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor 6 thereof: The following voted against same: Jeff Reinert, Mayor ATTEST: Julianne Bartell, City Clerk • y 1 IL •'•� .P �My 1 rl i„ T •./'. l'• •` k l • . • •) s 1 -ti r J ✓ / i 3 "R 1-.-: • • • 't •r 'oa �•1 is: 1.1 • .5te •• 9r• . r:X., _ t e' Y}} . ! , •• a t.r t �• I�`' . r• :''. b.. r +�' i;' .r ;t t -J t •!._ , �r • py Z i a • 1 i ..ni ' .Ir • 4el . I: V4• 1 ': I1.� rl ,1 - f }.. �.>. -.� N 1, � t �. Z. . !' L. .�k,J- 1 , *•'}' �. .�' it-. 1' i.aK.� _\;� 1' _ 1�11 ♦' ) a' �J - �� _ 1-1+...'-Yr Y _ ., • •'•• - •.. r. .. N .Y • .. J % "re3•r•*;tk:r �r�, • . .(��. fi. ' i. wS - r r1' WS — Item 9 WORK SESSION STAFF REPORT Work Session Item No. 9 Date: January 7, 2019 To: City Council From: Jeff Karlson/Lisa Hogstad-Osterhues Re: Annual Advisory Board Appointments Background Openings for the city's advisory boards were advertised and applications have been received. Attached is an outline of the applicants for each of the boards or committee. Environmental Board — 2 seats, 2 applicants - Park Board — 2 seats, 3 applicants P&Z — 2 seats, 3 applicants - EDAC — 3 seats, 5 applicants Requested Council Direction The council should determine the application review process: 1. Establish a date to interview applicants. Attachments A list of applicants will be provided to council previous to the interview date if so decided. WS — Item 10 WORK SESSION STAFF REPORT Work Session Item No. 10 Date: January 7, 2019 To: City Council From: Michael Grochala, Community Development Director Re: Special Meeting — Land Acquisition Background The City is working on a number of projects that involve land acquisition. Staff is requesting City Council consideration to hold a special closed meeting to discuss the following projects: 1. CRJ/Hodgson Trunk Utility Improvements 2. NE Drainage Area (Peliter Outlet) Improvements 3. Lake Drive/Marketplace dwelling acquisition. Staff is suggesting Monday, January 14, 2019 following the regular meeting. Requested Council Direction Staff is requesting City Council set a meeting date. Attachments None. Item # 11 Monthly Progress Report January 7, 2019 Item Last Action Taken Staff Status Digital Scanning Project 8/7/17 — Scanning Operator Rusty Ray submitted his resignation. Julie Posting closes January 7 White Bear Lake Restoration Assn. v. Dept. of Natural Resources (DNR) 5/21/18 — HF 4003 was signed into law by the governor, which temporarily suspends enforcement of the water appropriation permit amendments Jeff The law is effective through July 1, 2019 Labor Negotiations Update 11/20/18 — Arbitration with LELS 260 (Sergeants) was held Jeff The arbitrator awarded market adjustment of .2% in 2018 and .5%in2019 Employment Update Nov. 2018 — Two positions were posted Jeff Bldg. Permit Tech. started January 2 Recycling Intern — Position will be re -posted because candidate selected took another position