HomeMy WebLinkAboutFile and Document Search Instructions Searching within the City of Lino Lakes Records Portal
Documents found in the electronic archives are kept in various formats, with optical character
recognition or assigned templates to use for searching data.
OCR (Optical Character Recognition) is the electronic translation of scanned images of
handwritten, typewritten or printed text into machine-encoded text. It is widely used to convert
books and documents into electronic files. OCR makes it possible to search for a word or phrase
and stores it more compactly.
Search Techniques:
Quick Search
Quick Search does a simple search of the phrase typed in the Search Box. Quick Search
searches OCR text, entry Names, Fields and Annotations without having to open the Search
Pane.
To Search the Entire Repository, enter the search criteria in the Search box with All
Folders selected from the drop down, then select Search.
To Search within a Folder, enter the search criteria in the Search box with Current Folder
selected from the drop down, then select Search.
Note: Use double quotes (“ “) around words to search for those exact words only.
Advanced Searches
Select the Search button to open Search Pane (on left side of screen)
Select the type of Customize Search i.e., Text, Document/Folder Name,
Within Folder, etc. from the drop down list
For a TEXT Search, enter the phrase to be searched in the Search Box (use double quotes
for exact word match)
Select Search
For the different types of Advanced Searches you will be required to supply additional
Search information; for example, a Document/Folder Name Search requires the user to
specify the Document/Folder Name to be searched in addition to the text/phrase to be
searched.
Other types of Advanced Searches are:
o Template
o Field
o Within Folder
o Within Volume
o Sticky Note
o Creation Date
o Modification Date
o Electronic Documents
o Has Pages
o Relationship
o Tags
o Advanced Search (to search for a particular phrase)
Example: How to search within the Council Packets folder:
•Select “Council Packets“ folder
•To Search within this folder, enter the Search Criteria in the Search Box with
“Within Folder” selected from the drop down and select Search
•Follow search procedures as outlined above for general searches
Helpful hints for browsing within the City Council documents:
1.For Resolutions and Ordinances, each folder year contains a Master List that shows all
titles/number for that year;
2.When browsing within a document, use the up and down arrows to page through data, or
enter the specific page number sought and select “Go”.
3.Data is not case sensitive.
4.For more information on creating searches that return precise and relevant results, go to
https://www.laserfiche.com/search/searchtips
2019-01-10 Laserfiche Records Portal Search Instructions