HomeMy WebLinkAbout01-07-2019 Council Work Session Minutes1
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CITY COUNCIL WORK SESSION
APPROVED
DATE
TIME STARTED
TIME ENDED
MEMBERS PRESENT
MEMBERS ABSENT
CITY OF LINO LAKES
MINUTES
January 7, 2019
: January 7, 2019
. 6:00 p.m.
. 8:30 p.m.
: Council Member Rafferty, Maher,
Manthey, Stoesz and Mayor Reinert
: None
Staff members present: City Administrator Jeff Karlson; Public Safety Director John
Swenson; Community Development Director Michael Grochala; Finance Director Sarah
Cotton; Public Services Director Rick DeGardner; City Planner Katie Larsen; City
Engineer Diane Hankee; City Clerk Julie Bartell
1. Birch Street Improvement - Community Development Director Grochala
introduced the subject matter and Jason Orcutt, Anoka County Engineering, who
reviewed a Power Point presentation outlining the following:
- Overlay is part of the project for the coming spring and summer;
- Anoka County 2011 corridor study that included lots of public input; this project
uses key issues and identified opportunities from that study;
- Design goals (safety, mobility, coordination with elementary school);
- Study recommendations (general corridor -wide recommendations);
- Reviewed previous study looking for opportunities to improve;
- Coordination will include with City, public and school district;
- Roundabouts have become more design popular (some similar sites reviewed);
- Preliminary layout (this is very beginning of stage; there is much review ahead
planned);
Mayor Reinert asked for traffic safety data from areas where roundabouts have been
installed; Mr. Orcutt explained that data would generally indicate less severity.
Mayor Reinert clarified that the plans show a divided roadway; Mr. Orcutt concurred but
added that there isn't sufficient room for a four -lane divided roadway. There was
discussion about left turn lanes versus right side passing lanes. Director Grochala said
there should be consideration of the number of homes served by certain streets and
perhaps left and right turn lanes are merited.
Council Member Rafferty asked if curb and gutter would be considered as part of the
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APPROVED
38 project and Mr. Orcutt said that wouldn't be typical since the current ditch situation is
39 working. Mr. Grochala remarked that there is curb and gutter in some portions.
40 Mayor Reinert said he's not been supportive of a four -lane Birch Street so he sees this
41 plan handling the traffic without that; Mr. Orcutt remarked that this is a good current fix
42 but doesn't address all that's needed for the future.
43 The mayor remarked that this project will be moving forward quite quickly. For
44 February, he recommends that Anoka County provide information to City staff who, in
45 turn, can provide to the council. Mr. Orcutt said the project is in its early stages; there
46 will be much public contact ahead.
47 Staff will provide the PowerPoint to the council for their continued review.
48 2. Elmcrest Ave and Cedar St — City Engineer Hankee recalled the council's
49 previous discussion on this proposed paving project. Staff has met with City of Hugo
50 staff to discuss coordination and cost sharing of these two street projects. Using a map
51 overview, she noted the two streets where improvements are proposed. The written staff
52 report addresses traffic patterns, reclamation versus repaving, the possibility of increasing
53 Hugo's cost sharing on Cedar Street and the need for the street improvements.
54
55 Staff is looking for council direction to help identify the scope of Cedar Street and also
56 working with the City of Hugo, identify a representative of each city to participate in
57 discussion about the joint project. Mayor Reinert volunteered to act as representative.
58 City Engineer Hankee clarified the council's discussion on funding: $350,000 for
59 reclamation; $140,000 for gravel, $35,000 for Elmcrest. Community Development
60 Director Grochala clarified that the $247,500 would reduce those figures.
61 3. Review 2018 Parks and Trails Capital Plan — Public Services Director
62 DeGardner reported on past actions/recommendations for three projects ($500,000
63 allocated in 2018). He explained that, with information from a preliminary review of the
64 Lilac Street trail project, staff is recommending the elimination of the extension to 41n
65 Avenue (of the Lilac trail) that was approved.
66 Council Member Rafferty asked if the money is well spent by just going to Lilac.
67 Director DeGardner said that portion of roadway has been seen as a safety issue; there's a
68 pretty heavily used intersection involved. Director DeGardner said the extension to 4tn
69 Avenue would be considered when that roadway is planned for reconstruction.
70
71 The council concurred with staff s recommendation.
72 4. Recreation Complex Discussion — Jason Amburg, WSB & Associates, reviewed
73 a PowerPoint presentation that included information on:
74 - Map showing current master plan;
75 - Roadway connections and into park;
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CITY COUNCIL WORK SESSION January 7, 2019
APPROVED
76 - Maximizing as much of the recreation space while providing parking and
77 addressing stormwater needs;
78 - Soccer/Lacrosse fields, ball fields (youth size fields), two hockey rinks and
79 general skating with warming house; picnic pavilion and play area (2);
80 The president of the area youth baseball organization was present and reviewed the needs
81 that they see for facilities in the area. A majority of the use would be girls' softball where
82 there is currently a big need. He reviewed the possibility for tournament use (revenue).
83 - More detail was provided on Phase lA (parking, trail, tennis, pickleball); two
84 options for future add-ons (skatepark, basketball court, additional pickleball
85 courts);
86 - More detail provided on Phase 1 B (southern area) including soccer, baseball and
87 skating facilities;
88 Council Member Stoesz noted his concern about roadway access; he thinks there could be
89 some confusion on the entrance.
90 Council Member Maher remarked that she wants to see facilities that serve all ages; in
91 light she likes the pickleball element and growing that.
92 Council Member Manthey said he's heard from several people on skate park facilities.
93 He wonders if providing that would keep skaters off of other in appropriate skating areas.
94 He added, also if it's just a modular system, he doesn't think it will be well used. He'd
95 like to see the pickleball and tennis first and wait on the skateboard element. He'd like to
96 move forward on the initial phase. He also reminded staff that adequate parking is an
97 absolute necessity.
98
99 Mayor Reinert said he envisions having more review and then moving on the phase.
100 Then there will be more discussion on future elements. Communication with residents
101 will be included. The master plan can be approved to continue to provide guidance.
102
103 Timing was discussed, including in coordination with the new water tower. Mr.
104 DeGardner said identification of funds sources should be precede moving on plans and
105 staff can provide more information on that at the next work session.
106
107 Mayor Reinert said he likes what is coming forward and he would like to see some
108 ground broken this year.
109 The council concurred that the general direction of the plans is good.
110 5. Ambulance Primary Service Area — Public Safety Director Swenson explained
111 the governmental structure that supports emergency medical services in the state that
112 assigns Primary Service Area (PSA) for ambulance service. The entire area of the City is
113 assigned to Fairview Hospital in Wyoming, MN and they have a contract with North
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CITY COUNCIL WORK SESSION
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APPROVED
114 Memorial Ambulance for actual service provision. Service changes can occur and,
115 currently, that can happen without input from jurisdictions served. Staff is providing
116 information on a possible request for a legislative change would require local approval.
117 If the council would like to move on, he would share the resolution with other
118 jurisdictions for their support and then move toward a legislative change.
119 Council Member Manthey supports.
120 Mayor Reinert discussed what process would lie ahead. Director Swenson noted that he
121 has had discussion with officials in the field and there is a possibility that this could be
122 handled by a rule change. Director Swenson suggested that there is growing support
123 among jurisdictions on the matter. This would add some protection from impacts that
124 may not be good for local jurisdictions.
125 The council concurred and staff will add the resolution to the council agenda.
126 6. Resolution Indexing — City Clerk Bartell explained that Council Member Stoesz
127 has expressed interest in improving access to the City's records (resolutions in particular)
128 from the City website, perhaps through the creation of an index of resolutions. Ms.
129 Bartell provided a demonstration of the access currently available through the City's
130 website Laserfiche link, including use of master lists of resolutions and search engine
131 functions. Council Member Stoesz noted his concern that the resolutions represent a lot
132 of information and actions and there should be oversight to make sure the records are
133 appropriately maintained and people are able to access them.
134 7. Clarification of Motion Approving Resolution No. 18-171 Commercial
135 Stables — City Planner Larsen recalled the December 10, 2018 council meeting at which a
136 conditional use permit was approved. She reviewed a map of the area. She reviewed the
137 conditions that were attached to the presence of horse trailers. The resolution presented
138 indicated that the horse trailers would be screened but there was discussion at the meeting
139 as to whether or not those trailers needed to be screened. The resolution was passed as
140 presented and, at the request of the homeowners, staff would like a clarification on the
141 council's intent. The properly owners would prefer to park the trailers visible to the
142 interstate.
143
144 Council Member Stoesz said he visited the site; he feels the trailers are appropriate to the
145 site so they shouldn't have to be screened (a process that looks to be quite difficult).
146
147 The council discussed that the trailers are required to be operable and that should mean
148 that junk will not be stored.
149
150 The council concurred to allow the horse trailers without screening. Staff will draft a new
151 resolution to be considered as a consent item at the next council meeting.
152
153 City Planner Larsen asked that the council also clarify that customer trailers will be
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CITY COUNCIL WORK SESSION January 7, 2019
APPROVED
154 allowed. The council concurred (noting that there is a maximum allowed in the
155 conditions).
156 8. Council Updates on Boards/Commissions
157 9. Annual Board Appointments — Administrator Karlson reviewed the written
158 report that includes information on the number of opening and applicants.
159
160 The council will interview all applicants. First interviews to be held Monday, January 14
161 at 6:00 p.m. (ten minutes each).
162 10. Special Meeting — Land Acquisition - The council will adjourn to a closed
163 session after the January 14th council meeting.
164 11. Monthly Progress Report — Administrator Karlson provided an update on
165 negotiations and employment (recycling intern withdrew application).
166 12. Review Regular Agenda of January 14, 2018 -
167 Expenditures — At the request of Council Member Rafferty, City Engineer Hankee
168 reviewed the expenditure requests related to road projects.
169 Mayor Reinert noted that he will try to get Betty Livingston to the meeting to receive
170 recognition on her late husband's service to the City.
171 Annual Council Appointments - No change.
172 The remainder of the agenda was reviewed and there were no changes.
173
174 The meeting was adjourned at 8:30 p.m.
175
176 These minutes were considered, corrected and approved at the regular Council meeting held on
177 January 28, 2019.
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180
181
182 JuTia�+ine Bartell, �ity Clerk
183
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