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HomeMy WebLinkAbout01-14-2019 Council Meeting Minutes1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 COUNCIL MINUTES January 14, 2019 APPROVED DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT CITY OF LINO LAKES MINUTES January14,2019 6:30 p.m. 9:50 p.m. Council Member Rafferty, Maher, Manthey, Stoesz and Mayor Reinert Staff members present: City Administrator Jeff Karlson; Community Development Director Michael Grochala; City Engineer Diane Hankee; Director of Public Safety John Swenson; and City Clerk Julie Bartell PUBLIC COMMENT No one was present to address the council regarding a matter not on the agenda. SETTING THE AGENDA The agenda was approved as presented. CONSENT AGENDA Council Member Rafferty moved to approve the Consent Agenda, Items 1 A through 1 D, as presented. Council Member Maher seconded the motion. Motion carried on a voice vote. ITEM ACTION Consideration of Expenditures: January 14, 2019 (Check No. 109419 through 109606) in the amount of $1,741,099.46 Approved December 10, 2018 City Council Meeting Minutes Approved Consider Resolution No. 19-01, Authorizing Issuance of a Special Event Permit for the Centerville Lions Annual Ice Fishing Event to include an Exempt Raffle Pen -nit and a Temporary On -Sale Liquor License Approved Consider Resolution No. 19-06 Amending Resolution No. 18-171 Approving a Conditional Use Permit for 1 COUNCIL MINUTES January 14, 2019 APPROVED 45 Commercial Stables at 1288 Main Street and 46 1325 Main Street Approved 47 48 FINANCE DEPARTMENT REPORT 49 50 2A) Consider Resolution No. 19-05, Authorizing the Issuance of 2019 Certificates of 51 Indebtedness — Administrator Karlson explained that the City's 2019 approved budget includes a 52 capital replacement schedule that calls for the issuance of debt for funding. He explained the internal 53 funding structure and interest rate and noted the list of items that will be purchased in 2019. 54 Council Member Manthey moved to approve Resolution No. 19-05 as presented. Council Member 55 Stoesz seconded the motion. Motion carried on a voice vote. 56 57 ADMINISTRATION DEPARTMENT REPORT 58 3A) Consider Appointment of Building Inspector — Human Resources Manager Bartholomew 59 requested that the council approve the appointment of one additional building inspector as included in 60 the 2019 budget. She reviewed the recommended individual's qualifications and projected salary 61 level and start date. 62 Mayor Reinert recalled that the City previously had four building inspectors and, with the downturn in 63 the economy, we were down to one. It's time now to bring the personnel level up to the work level. 64 Council Member Maher moved to approve the appointment of Jason Boonstra as recommended. 65 Council Member Rafferty seconded the motion. Motion carried on a voice vote. 66 3B) Consider Appointment of Police Officer — Human Resources Manager Bartholomew 67 reviewed the staff recommendation to hire Jacob Cree. She noted the proposed rate of pay and 68 starting date. 69 Council Member Manthey moved to approve the appointment of Jacob Cree as recommended. 70 Council Member Stoesz seconded the motion. Motion carried on a voice vote. 71 3C) Consider Approval of 2019 City Council Annual Appointments — Administrator Karlson 72 noted that the council approves a list each year designating certain duties and contracts. There is little 73 change from 2018 (city attorney has changed). 74 Carter Johnson, Quad Community Press, reported that the paper is up in circulation. He is happy that 75 the relationship with the City will continue. He and the staff of the paper are excited to serve the 76 community. 77 Motion to approve the list as presented was adopted by unanimous consent. 78 3D) Consider Approval of 2018-2019 Labor Agreement between City of Lino Lakes and LELS 79 Local 260- Administrator Karlson outlined the terms of the agreement before the council. He noted 8o that the contract did go to arbitration so the terms were so established. This will complete all union 81 agreements through 2019. 2 COUNCIL MINUTES January 14,2019 APPROVED 82 Council Member Maher moved to approve the labor agreement as recommended by staff. Council 83 Member Manthey seconded the motion. Motion carried on a voice vote. 84 85 PUBLIC SAFETY DEPARTMENT REPORT 86 4A) Consider Forest Lake Auto Mutual Aid JPA — Public Safety Director Swenson reviewed the 87 request to establish mutual and auto aid with the City of Forest Lake. He explained the details of those 88 two types of aid. It is consistent with the agreements that the City has with other area fire departments. 89 It is appropriate to enter into this agreement. 90 Council Member Manthey moved to approve the agreement as recommended by staff. Council 91 Member Stoesz seconded the motion. Motion carried on a voice vote. 92 4B) Consider Resolution No. 19-07, Approving Ambulance Primary Service Area Legislative 93 Change — Public Safety Director Swenson requested that the council authorize staff to seek legislative 94 action to require a local review when a change in ambulance services is considered. The matter was 95 discussed at the last council work session. Director Swenson said he is recommending approval of the 96 resolution so that he can go forward and seek support from other communities as well as the City's 97 legislative delegation. 98 Council Member Rafferty moved to approve Resolution No. 19-07 as presented. Council Member 99 Maher seconded the motion. Motion carried on a voice vote. 100 lol PUBLIC SERVICES DEPARTMENT REPORT 102 4A) Consider Resolution No. 19-03, Awarding Cleaning Services Contract to Coverall of the 103 Twin Cities, Inc. — City Administrator Karlson reviewed the written report requesting authorization 104 to award the City's facilities cleaning contract to the low bidder, Coverall. He explained the services 105 that would be covered by the contract. He noted the experience of the company. Mayor Reinert 106 asked about the term of the contract and Mr. Karlson said he believes the term is at will. It was 107 confirmed that window cleaning is not included. 108 Council Member Rafferty moved to approve Resolution No. 19-03 as presented. Council Member 109 Maher seconded the motion. Motion carried on a voice vote. 110 111 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 112 113 6A) Consider Resolution No. 19-02 Approving a Variance for Street and Side Yard Setbacks 114 for 7859 Knoll Drive — Community Development Director Grochala reviewed a PowerPoint 115 presentation outlining: 116 - Background (house to be sold); 117 - Aerial Map of property (house building 1977); 118 - Zoning ordinance in effect in 1977 had the same set back requirements as today (therefore 119 variance request); 120 - Current set backs reviewed; variance requests reviewed. COUNCIL MINUTES APPROVED January 14, 2019 121 - Findings of fact that support the issuance of a variance; 122 - Planning & Zoning Board has recommended approval. 123 Council Member Maher moved to approve Resolution No. 19-02 as presented. Council Member 124 Manthey seconded the motion. Motion carried on a voice vote. 125 613) Consider Resolution No. 19-04 Adopt Water Supply Plan — City Engineer Hankee 126 reviewed the written staff report: 127 - City is required to adopt a water supply plan; 128 - Elements included in the plan; 129 - Plan is also included in comprehensive plan; 130 - The City's plan was submitted to the Minnesota Department of Natural Resources, 131 modifications called for and made and the plan was then approved by the DNR. 132 Staff is recommending that the council adopt the plan at this time. 133 Mayor Reinert confirmed that the plan would not limit in anyway the City's use of its water supply 134 the way it is currently being used. The mayor also asked for an update on the situation with White 135 Bear Lake. Community Development Director Grochala said more court information is expected in 136 spring of this year; more information has been available through more recent water modeling. 137 Council Member Stoesz noted that the plan includes a statement that there is no emergency power 138 source for the City's wells. Community Development Director Grochala said his understanding is 139 that there is a portable generator that would be used if power was needed. 140 141 Council Member Manthey moved to approve Resolution No. 19-04 as presented. Council Member 142 Stoesz seconded the motion. Motion carried on a voice vote. 143 6C) Consider Resolution No. 19-08 Approving Water Interconnect Agreement with the City 144 of Centerville — City Engineer Hankee explained that staff is requesting approval of an agreement 145 allowing for a water interconnect on the north side of town in association with the Watermark 146 development. She noted that there are existing interconnect agreements with other jurisdictions in 147 the area. The agreement has been approved by the City of Centerville. She explained how duties and 148 costs are laid out in the agreement. The interconnect costs would actually be paid for by 149 development. 150 Council Member Maher moved to approve Resolution No. 19-08 as presented. Council Member 151 Rafferty seconded the motion. Motion carried on a voice vote. 152 153 UNFINISHED BUSINESS 154 155 There was no Unfinished Business. 156 157 NEW BUSINESS 158 159 There was no New Business. 160 El COUNCIL MINUTES January 14, 2019 APPROVED 161 COMMUNITY EVENTS 162 163 LINO LAKES BEYOND THE YELLOW RIBBON group will be meeting on Thursday, January 17 164 at 6:30 p.m. in the Community Room at City Hall. Their guest speaker will be Captain Adam Gades 165 who is the state family programs director for the National Guard. All are welcome. For more 166 information, please check out their website at"bgyondthgyellowribbonlinolakesmn.com' 167 168 MONTHLY RECYCLE DAY will be held at Lino Park (7850 Lake Drive) on Saturday, January 19 169 from 10:00 a.m. to 2:00 p.m. See city website for a list of accepted items. 170 171 19TH ANNUAL SNOW DAY - This is a FREE event that will be held on Saturday, January 26 at 172 Wargo Nature Center from 1:00 p.m. — 4:00 p.m. Ice Fishing, cross country skiing, kicksledding, 173 snowshoeing and more. For more information contact the Lino Lakes Parks and Recreation 174 Department. 175 176 177 178 179 180 181 182 183 184 185 186 187 188 189 190 191 192 193 194 COMMUNITY CALENDAR Monday, January 21 Monday, January 28 -Jr, Monday, January 28 Commtntity Calendar —A Look Ahead January 14, 2018 through January 28, 2019 CITY HALL CLOSED 6:00 pm, Community Room 6:30 pm, Council Chambers ADJOURN TO CLOSED SESSION Martin Luther King Council Work Session Council At 7:15 p.m., by unanimous consent, the council adjourned to a closed session to discuss land acquisition related to the following projects: 1. CRJ/Hodgson Trunk Utility Improvements 2. NE Drainage Area (Peliter Outlet) Improvements 3. Lake Drive/Marketplace dwelling acquisition These minutes were considered and approved at the regular Council Meeting, January 28, 2019. 195 _ ]96 � a 197 JUlianno Bartell, Ci Cler Z-- 198 Mayor