HomeMy WebLinkAbout02-04-2019 Council Work Session MinutesCITY COUNCIL WORK SESSION
February 4, 2019
APPROVED
1 CITY OF LINO LAKES
2 MINUTES
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4 DATE : February 4, 2019
5 TIME STARTED : 6:00 p.m.
6 TIME ENDED : 8:50 p.m.
7 MEMBERS PRESENT : Council Member Rafferty, Maher,
8 Manthey, Stoesz and Mayor Reinert
9 MEMBERS ABSENT : None
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11 Staff members present: City Administrator Jeff Karlson; Public Safety Director John
12 Swenson; Community Development Director Michael Grochala; Finance Director Sarah
13 Cotton; Public Services Director Rick DeGardner; City Engineer Diane Hankee;
14 Environmental Coordinator Marty Asleson.
15 1. Repair of Judicial Ditch 3 - Rice Creek Watershed District (RCWD)
16 Administrator Phil Belfiori and RCWD Engineer Chris Otterness explained the trunk
17 drainage system improvements that RCWD is planning to do in 2019 and 2020. The cost
18 of repairs to the public drainage system will be paid for through general property taxes
19 through the RCWD's taxing authority.
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21 The council will consider a resolution consenting to RCWD's request to repair Judicial
22 Ditch 3 at their February 11th meeting,
23 2. 49 & J Redevelopment - Terry Heaton, Springsted, Inc., reviewed public
24 assistance financing options for the Lyngblomsten redevelopment project. Roughly $6-8
25 million of the project would be tax-exempt. Approximately $35 million would generate
26 tax increment or tax abatement. With either financing option, the preference would be
27 "pay as you go."
28 3. Review Public Works Facility Concept Plans — Administrator Karlson reported
29 that Mr. Oertel of Oertel Architects was not able to attend so this item should be
30 postponed.
31 4. Recreation Complex Discussion — Public Services Director DeGardner reported
32 on the Recreation Complex Master Plan. The Plan was updated by adding two more
33 pickleball courts and a basketball court based on the Council's feedback from the January
34 7th work session. The total estimated cost for Phase lA is $592,232, which includes
35 contingency and design fees. The Council previously had designated $375,000 to fund
36 the first phase. Staff identified the following funding sources to fill the gap: (1) $137,000
37 from 2018 Parks and Trails Capital Projects Fund; and (2) $80,233 from dedicated parks
38 fund.
39 Mayor Reinert suggested placing the first phase on the ballet for consideration.
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CITY COUNCIL WORK SESSION
February 4, 2019
APPROVED
41 The Council will continue discussion of the project at their March work session.
42 5. Methods of Financing Public Facilities, Terri Heaton (Springsted, Inc.) -
43 Administrator Karlson reported that Mr. Oertel of Oertel Architects was not able to attend
44 so this item should be postponed.
45 6. PermitWorks/Laserfiche Integration Project— Finance Director Cotton
46 updated the council on plans for the project. Staff has been meeting with OPG-3
47 (consultant to the project) and is now ready to proceed with the online permitting solution
48 for PermitWorks, which was developed by OPG-3. The new software will allow people to
49 apply for permits online and make electronic credit card payments. The integrated
50 solution includes a performance dashboard and matrix tracker to monitor how long it
51 takes to issue permits and complete the inspection process.
52 The cost of the project is $22,200 plus additional licensing costs of around $5,000.
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54 The council will consider approval of the Statement of Work was approved at the
55 February 11 th council meeting.
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57 7. Emerald Ash Borer Update — Environmental Coordinator Asleson updated the
58 council how the City is addressing the Emerald Ash Borer problem. Staff has been
59 systemically selecting areas to treat, remove, and replace ash trees. Beginning in 2010,
60 staff has removed and replaced about one-half of boulevard trees and treated two-thirds of
61 the remaining trees.
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63 The Council asked staff to provide regular communication as to where ash trees are going
64 to be removed.
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66 8. Sale of Wetland Bank Credits — Community Development Director Grochala
67 provided a report on the wetland banking credits the City has available for sale. The
68 Council agreed that staff should sell wetland credits at market rates and reinvest funds to
69 acquire additional credits as project approvals are sought.
70
71 9. Council Updates on Boards/Commissions
72 10. Monthly Progress Report — Administrator Karlson reviewed his written progress
73 report.
74 11. Comprehensive Plan Update/Schedule - The Council scheduled a joint meeting
75 with the Planning and Zoning Board on Wednesday, February 20, 2019, at 6:00 p.m.
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77 Review Regular Council Agenda of February 11, 2019 — The agenda was reviewed
78 and there were no changes.
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CITY COUNCIL WORK SESSION February 4, 2019
APPROVED
The meeting was adjourned at 8:50 p.m.
These minutes were considered, corrected and approved at the regular Council meeting held on
February 25, 2019.
�Juiae Bartell, City Clerk