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HomeMy WebLinkAbout08-13-2018 Council MeetingPacketEXPANDED AGENDA CITY COUNCIL AGENDA Monday, August 13, 2018 *********** 6:30 p.m. (Broadcast live: http://northmetrotv.com/local- meetings/lino-lakes/) City Council: Mayor Reinert, Councilmembers Maher, Manthey, Rafferty and Stoesz City Administrator: Jeff Karlson CITY COUNCIL MEETING, 6:30 P.M.  Roll Call - Council Members Rafferty, Stoesz, Manthey, and Mayor Reinert were present; Council Member Maher was absent  Pledge of Allegiance  Open Mike / Public Comment None  Setting the Agenda: Addition or deletion of agenda items The agenda was approved as presented 1. CONSENT AGENDA SPECIAL PRESENTATIONS Presentation of check to the Lino Lakes Parks & Recreation Department from the Lino Lakes Rotary 1. CONSENT AGENDA A) Consideration of Expenditures: i) August 13, 2018 (Check No. 108624 through 108727) in the Amount of $546,920.04 B) Consider Approval of July 23, 2018 Work Session Minutes C) Consider Approval of July 23, 2018 Council Meeting Minutes D) Consider Approval of Resolution No. 18-95, Peddler License for Daniel Babbitt of Edward Jones E) Consider Approval of Resolution 18-96, Issuance of a Temp On-Sale Intoxicating/3.2 Malt Beverage for The Tavern on Main – Blue Heron Days F) Consider Approval of Resolution 18-98, Individual Massage License for Manel Rensham, Allure Salon. G) Consider Approval of Resolution 18-99, Tobacco License for Ecig Crib located at 7860 Lake Drive H) Consider Approval of Resolution 18-101, Special Event Permit for the American Legion, Blue Heron Days Festival I) Consider Approval of Social Media Policy Action Taken: Motion by Manthey, seconded by Stoesz, to approve the Consent Agenda, Items 1A through 1I, as presented, was adopted Council Agenda -2- August 13, 2018 2. FINANCE DEPARTMENT REPORT No report 3. ADMINISTRATION DEPARTMENT REPORT No report 4. PUBLIC SAFETY DEPARTMENT REPORT A) Consider donation of seized property, John Swenson Action Taken: Motion by Rafferty, seconded by Stoesz, to approve the donations as presented, was adopted 5. PUBLIC SERVICES DEPARTMENT REPORT No report 6. COMMUNITY DEVELOPMENT REPORT A) Consider Resolution 18-89, Ordering the Project, Approving the Plans & Specifications and Authorizing the Ad for Bid, 2018 Trunk Watermain and Trail Project, Diane Hankee Action Taken: Motion by Rafferty, seconded by Stoesz, to approve the Resolution No. 18-89 as presented, was adopted B) Consider Resolution 18-100, Approving Change Order No. 1, 2017 Trail Maintenance Project, Diane Hankee Action Taken: Motion by Rafferty, seconded by Stoesz, to approve the Resolution No. 18-100 as presented, was adopted 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None Adjournment Motion to adjourn at 6:47 p.m. was approved Community Calendar – A Look Ahead August 13, 2018 through August 27, 2018 August 17-19 Blue Heron Days Wednesday, August 22 6:00 pm, Community Room Spec. Council Session Monday, August 27 6:00 pm, Community Room Council Work Session Monday, August 27 6:30 pm, Council Chambers City Council Meeting CITY COUNCIL AGENDA Monday, August 13, 2018 *********** 6:30 p.m. (Broadcast live: http://northmetrotv.com/local- meetings/lino-lakes/) City Council: Mayor Reinert, Councilmembers Maher, Manthey, Rafferty and Stoesz City Administrator: Jeff Karlson CITY COUNCIL MEETING, 6:30 P.M.  Call to Order and Roll Call  Pledge of Allegiance  Open Mike / Public Comment  Setting the Agenda: Addition or Deletion of Agenda Items SPECIAL PRESENTATIONS Presentation of check to the Lino Lakes Parks & Recreation Department from the Lino Lakes Rotary 1. CONSENT AGENDA A) Consideration of Expenditures: i) August 13, 2018 (Check No. 108624 through 108727) in the Amount of $546,920.04 B) Consider Approval of July 23, 2018 Work Session Minutes C) Consider Approval of July 23, 2018 Council Meeting Minutes D) Consider Approval of Resolution No. 18-95, Peddler License for Daniel Babbitt of Edward Jones E) Consider Approval of Resolution 18-96, Issuance of a Temp On-Sale Intoxicating/3.2 Malt Beverage for The Tavern on Main – Blue Heron Days Festival F) Consider Approval of Resolution 18-98, Individual Massage License for Manel Rensham, Allure Salon. G) Consider Approval of Resolution 18-99, Tobacco License for Ecig Crib located at 7860 Lake Drive H) Consider Approval of Resolution 18-101, Special Event Permit for the American Legion, Blue Heron Days Festival I) Consider Approval of Social Media Policy 2. FINANCE DEPARTMENT REPORT No report 3. ADMINISTRATION DEPARTMENT REPORT No report Council Agenda -2- August 13, 2018 4. PUBLIC SAFETY DEPARTMENT REPORT A) Consider donation of seized property, John Swenson 5. PUBLIC SERVICES DEPARTMENT REPORT No report 6. COMMUNITY DEVELOPMENT REPORT A) Consider Resolution 18-89, Ordering the Project, Approving the Plans & Specifications and Authorizing the Ad for Bid, 2018 Trunk Watermain and Trail Project, Diane Hankee B) Consider Resolution 18-100, Approving Change Order No. 1, 2017 Trail Maintenance Project, Diane Hankee 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None Adjournment Community Calendar – A Look Ahead August 13, 2018 through August 27, 2018 August 17-19 Blue Heron Days Wednesday, August 22 6:00 pm, Community Room Spec. Council Session Monday, August 27 6:00 pm, Community Room Council Work Session Monday, August 27 6:30 pm, Council Chambers City Council Meeting CITY COUNCIL WORK SESSION July 23, 2018 DRAFT 1 CITY OF LINO LAKES 1 MINUTES 2 3 DATE : July 23, 2018 4 TIME STARTED : 6:00 p.m. 5 TIME ENDED : 6:25 p.m. 6 MEMBERS PRESENT : Council Member Rafferty, Maher, 7 Manthey, Stoesz and Mayor Reinert 8 MEMBERS ABSENT : None 9 10 Staff members present: City Administrator Jeff Karlson; Public Safety Director John 11 Swenson; Community Development Director Michael Grochala; City Planner Katie 12 Larsen; City Engineer Diane Hankee; City Clerk Julie Bartell 13 14 1. Q2 Public Safety Update – Public Safety Director Swenson reviewed the written 15 update. The report (on file) includes data on medical calls, fire division responses, 16 mutual aid given and received, criminal offenses, arrest data, felony case file submissions, 17 notable events, and 2018 areas of focus. 18 19 Council Member Maher asked about the status of the department’s current canine, 20 Justice. Are there preparations for a replacement when that is needed? Public Safety 21 Director Swenson recalled that funding has been set aside (through a donation) and 22 typically dogs are retired around age 8. Council Member Maher suggested that Justice 23 be brought before the council before he retires from service. 24 2. Review Regular Agenda - 25 Item 3B) Massage License Denial – City Clerk Bartell explained that staff received an 26 application for a business and individual therapeutic massage license from Dong Mei 27 Qiu. The license application was reviewed and the required background performed. 28 Based on results, staff is recommending that the council deny the license request. Ms. 29 Bartell recommended that the applicant be allowed to address the council, if so requested. 30 31 The meeting was adjourned at 6:25 p.m. 32 33 These minutes were considered, corrected and approved at the regular Council meeting held on 34 August 13, 2018. 35 36 37 38 39 Julianne Bartell, City Clerk Jeff Reinert, Mayor 40 41 COUNCIL MINUTES July 23, 2018 DRAFT 1 CITY OF LINO LAKES 1 MINUTES 2 3 DATE : July 23, 2018 4 TIME STARTED : 6:30 p.m. 5 TIME ENDED : 7:30 p.m. 6 MEMBERS PRESENT : Council Member Rafferty, Maher, 7 Manthey, Stoesz and Mayor Reinert 8 MEMBERS ABSENT : 9 10 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 11 Grochala; Director of Finance Sarah Cotton; City Engineer Diane Hankee; Director of Public Safety 12 John Swenson; City Planner Katie Larsen; and City Clerk Julie Bartell 13 14 PUBLIC COMMENT 15 16 Garret Graczyk, 886 Fox Road, explained that he is seeking a change in city ordinance to allow 17 chickens on his (parents) property. The chickens are already present and he is maintaining them well. 18 Mayor Reinert explained some city history regarding allowing chickens; enforcement has generally 19 been complaint based. City Planner Larsen added that the City did receive a complaint in this case. 20 Council Member Maher recalled that she addressed the council as a resident on the matter of allowing 21 chickens several years ago; she’s still interested in the matter. Council Member Manthey advised the 22 speakers that they should be proactive and seek ways to change the ordinance, including speaking to 23 neighbors; if they believe in a change, they’ll have to work toward it. 24 25 SETTING THE AGENDA 26 27 The agenda was approved as presented. 28 29 CONSENT AGENDA 30 31 Council Member Rafferty moved to approve the Consent Agenda, Items 1A through 1E, as presented. 32 Council Member Maher seconded the motion. Motion carried on a voice vote. 33 34 ITEM ACTION 35 36 Consideration of Expenditures: 37 38 July 23, 2018 (Check No. 108489 – 39 108623, $455,885.41) Approved 40 41 July 2, 2018 Council Work Session Minutes Approved 42 43 July 9, 2018 City Council Meeting Minutes Approved 44 45 COUNCIL MINUTES July 23, 2018 DRAFT 2 Consider Approval of Resolution 18-93, Special Event 46 for Hammerheart Approved 47 48 Consider Resolution No. 18-92, Declaring Intent to 49 Reimburse Certain Expenditures from the Proceeds of 50 Bonds, 2018 Lake Drive Trunk Utility Improvements Approved 51 52 FINANCE DEPARTMENT REPORT 53 54 No reports. 55 56 ADMINISTRATION DEPARTMENT REPORT 57 3A) Consider Appointment of Police Officer – Human Resources Manager Bartholomew 58 reviewed her written report outlining the process and recommendation to hire for this open position. 59 Council Member Rafferty moved to approve the appointment of Alexander Hallin as recommended. 60 Council Member Maher seconded the motion. Motion carried on a voice vote. 61 3B) Consider Resolution 18-94, Denying Application for a Therapeutic Massage Business 62 License and Individual Massage License – City Clerk Bartell reported that the city received an 63 application for an individual and business therapeutic massage license from Dong Mei Qiu, for the 64 business located at 560 Lilac Street. As noted in the staff report, the applications were reviewed by 65 public safety and administrative staff. The result of the review are findings that lead to the staff 66 recommendation that the council deny issuance of both licenses. The findings included in the 67 resolution represent areas where staff has determined that the applicant or premises do not meet the 68 city code requirements. 69 Council Member Manthey moved to approve Resolution No. 18-94, as presented. Council Member 70 Stoesz seconded the motion. Motion carried on a voice vote. 71 72 PUBLIC SAFETY DEPARTMENT REPORT 73 74 There was no report from the Public Safety Department. 75 76 PUBLIC SERVICES DEPARTMENT REPORT 77 78 There was no report from the Public Services Department. 79 80 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 81 6A) Consider 2nd Reading of Ordinance No. 09-18, Amending City Code Chapter 1007 82 Related to Parking Regulations for Accessory Outdoor Dining or Seating Facilities – City 83 Planner Larsen noted that the basic purpose of the ordinance change is to allow more flexibility in 84 parking requirements for outdoor seating at restaurants. The council fully reviewed the change at the 85 1st reading. Mayor Reinert thanked staff for recommending this change that makes sense. 86 COUNCIL MINUTES July 23, 2018 DRAFT 3 Council Member Rafferty moved to waive the full reading of Ordinance No. 09-18. Council Member 87 Rafferty seconded the motion. Motion carried on a voice vote. 88 Council Member Rafferty moved to approve the 2nd Reading and passage of Ordinance No. 09-18 as 89 presented. Council Member Maher seconded the motion. Motion carried: Yeas, 5; Nays none. 90 6B) Consider 2nd Reading of Ordinance No. 10-18, Amending City Code Chapter 1007 91 Related to Commercial Kennel and Commercial Stable Performance Standards – City Planner 92 Larsen noted that the ordinance change recommended relates to modifications to how a commercial 93 stable is identified. The council fully reviewed the change that the 1st reading. 94 Council Member Maher moved to waive the full reading of Ordinance No. 10-18. Council Member 95 Manthey seconded the motion. Motion carried on a voice vote. 96 Council Member Manthey moved to approve the 2nd Reading and passage of Ordinance No. 10-18 as 97 presented. Council Member Stoesz seconded the motion. Motion carried: Yeas, 5; Nays none. 98 6C) Consider Resolution 18-86, Ordering the Project, Approving the Plans & Specifications 99 and Authorizing the Ad for Bid, 2018 West Shadow Lake Drive Street and Utility Improvement 100 Project – City Engineer Hankee reviewed the written report. She noted staff’s work that brings the 101 project forward to this point. She noted the project schedule, with construction commencing in the fall. 102 Staff is recommending that the council call a special meeting on September 17th to consider 103 assessments for the project. She noted the permit status with the watershed district. Construction costs 104 are being defined by certain factors. Bids will be received and staff will bring the results to the 105 council. 106 107 Council Member Maher said she was especially curious about the plans and specifications because she 108 didn’t recall much discussion or review in that area. There hasn’t been substantial council review at 109 this point and she doesn’t feel ready to vote. She noted some concerns. Ms. Hankee noted the number 110 of neighborhood meetings that have been held on this project and the information on the city website, 111 including technical information. At the last neighborhood meeting, they had 90% plans and 112 specifications available for review. Council Member Maher noted the question of ditch versus storm 113 pond. Ms. Hankee explained that with the change to ditches from storm ponding, there is still the same 114 drainage pattern. Council Member Maher said she understood that some residents have come forward 115 in support of the storm ponding and Ms. Hankee said that support has been heard just over the past 116 week and those supporting don’t own the land involved. Ms. Hankee added that a change at this time 117 would delay the project to next year. Council Member Maher asked about planned parking and if that 118 would be one side only and Ms. Hankee said the whole northern section will have curb and the parking 119 is planned for the west side of the street. Council Member Maher noted that the culvert doesn’t seem to 120 be changing even though one side is under water and Ms. Hankee explained that the culvert line doesn’t 121 have a lot of grade so that’s the impact. There was more information provided on the ditches that are 122 planned, including depth and maintenance expectations. Council Member Maher received clarification 123 that the surmountable curb is the city standard. 124 125 Council Member Stoesz asked if staff thinks that three bids are achievable and Ms. Hankee said staff 126 thinks so. They will be allowing electronic bidding for contractors to allow more flexibility to the last 127 COUNCIL MINUTES July 23, 2018 DRAFT 4 minute. The council discussed the bid process. Ms. Hankee noted that electronic bids will be accepted 128 for this project, allowing more contractor flexible up to the end of the process; staff will be offering to 129 allow joint bids for both the LaMotte and this project. 130 Council Member Rafferty moved to approve Resolution No. 18-86 as presented. Council Member 131 Stoesz seconded the motion. Motion carried on a voice vote; Council Member Maher voted no. 132 6D) Consider Resolution 18-87, Approving the Plans & Specifications and Authorizing the Ad 133 for Bid, 2018 LaMotte Area Street and Utility Improvement Project – City Engineer Hankee 134 reviewed the written report. The previous process resulted in high bids and staff returned to the table 135 to look further. They are proposing that the project be bid again in conjunction with the West Shadow 136 Lake Road project. She noted that this is now a sewer lining project with road and drainage 137 improvements and no water line included. 138 Council Member Rafferty asked if it is still possible to get this project done this year and Ms. Hankee 139 said they are leaving that option open. She also reported on the parking access plans (involving a park 140 in Centerville). She added an update on soil testing. They have communicated with the neighborhood 141 on the possible impact on access, although it should be somewhat minimal since the contractor will 142 attempt to keep the homes accessible. 143 144 Council Member Stoesz asked if there will be additional hydrants installed and Ms. Hankee explained 145 the decision was made to not extend the water main especially since there would be connection charges 146 from Centerville even if there is no use. She explained how water could be added in the future. 147 Council Member Maher moved to approve Resolution No. 18-87 as presented. Council Member Stoesz 148 seconded the motion. Motion carried on a voice vote. 149 6B) Consider Resolution 18-88, Authorizing Acquisition of Permanent Easements, 2018 150 Trunk Watermain and Trail Project- City Engineer Hankee reviewed the project plans that include 151 a water main (city’s trunk system) that will provide improved water supply. The project will also 152 include the installation of a trail along the main route. They are also doing a water main section 153 connecting Well No. 6 to Well No. 3. The project requires three easements and staff has worked 154 with the property owners and reached valuation on the property. 155 156 Council Member Manthey asked how far the easements reach in toward the private properties and 157 Ms. Hankee explained that a trail is about 13 feet from the street edge and then about 2 feet past that. 158 Council Member Rafferty moved to approve Resolution No. 18-88 as presented. Council Member 159 Maher seconded the motion. Motion carried on a voice vote. 160 161 UNFINISHED BUSINESS 162 163 There was no Unfinished Business. 164 165 NEW BUSINESS 166 167 There was no New Business. 168 COUNCIL MINUTES July 23, 2018 DRAFT 5 169 COMMUNITY EVENTS 170 171 FAMILY CORN ROAST & COMMUNITY NIGHT will be held Thursday, July 26th, from 5:30 – 172 8:00 p.m. at Sunrise Park. Entertainment, food and family fun, including a bounce house, face 173 painting, spin art, carnival games and more. Free music by Stimulus Package. 174 175 NIGHT TO UNITE Will be held in neighborhoods across Lino Lakes on Tuesday, August 7st from 176 5:00 - 9:00 p.m. 177 178 COMMUNITY CALENDAR 179 Community Calendar – A Look Ahead 180 July 23, 2018 through August 13, 2018 181 Wednesday, Aug 1 6:30 pm, Council Chambers Environmental Board 182 Thursday, Aug. 2 8:00 am, Community Room EDAC 183 Monday, Aug. 6 6:00 pm, Community Room Council Work Session 184 Monday, Aug. 6 6:30 pm, Council Chambers Park Board 185 Wednesday, Aug. 8 6:30 pm, Council Chambers Planning & Zoning Board 186 Monday, Aug. 13 6:30 pm, Council Chambers City Council Meeting 187 188 ADJOURN 189 190 There being no further business, Council Member Manthey moved to adjourn at 7:30 p.m. Council 191 Member Maher seconded the motion. Motion carried. 192 193 These minutes were considered and approved at the regular Council Meeting, August 13, 2018. 194 195 196 197 198 Julianne Bartell, City Clerk Jeff Reinert, Mayor 199 200 CITY COUNCIL AGENDA ITEM 1D STAFF ORIGINATOR: Lisa Hogstad-Osterhues, Deputy Clerk MEETING DATE: August 13, 2018 TOPIC: Resolution No. 18-95, Approving a Peddler License for Edward Jones Financial VOTE REQUIRED: 3/5 BACKGROUND A representative from Edward Jones Financial, 9304 Lexington Avenue North, Circle Pines, MN 55014, has submitted a peddler’s license application to the City Clerk's office. The company representative who would be working in Lino Lakes is Mr. Daniel Babbitt, Financial Advisor. He plans to travel through the Lino Lakes’ neighborhoods going door to door offering financial services to interested potential clients. The City has received all the necessary forms required to issue this company a license and indicates no reason to deny the application. The application and all other required information is on file in the City Clerk's office for review. RECOMMENDATION Approve Resolution No. 18-95, Approving the issuance of a Peddler License for a six month period starting August 14, 2018 through February 14, 2018. CITY OF LINO LAKES COUNTY OF ANOKA RESOLUTION NO. 18-95 APPROVING A PEDDLER LICENSE FOR EDWARD JONES FINANCIAL WHEREAS, Daniel Babbitt, Financial Advisor for Edward Jones Financial has submitted a peddlers license application to the city clerk's office; and WHEREAS, Daniel Babbitt has complied with all of the provisions of Chapter 613 of the Lino Lakes City Code for obtaining the necessary license; and WHEREAS, the Lino Lakes Public Safety Department has conducted a background check within the past 12 months on the company representative that would be working in Lino Lakes, Mr. Daniel Babbitt; and NOW, THEREFORE, BE IT RESOLVED that the Lino Lakes City Council hereby approves the request of Edward Jones Financial to sell services door to door for a period of six-months beginning August 14, 2018 and ending February 14, 2018. Adopted by the Council of the City of Lino Lakes this 13th of August, 2018. The motion for the adoption of the foregoing resolution was introduced by Council Member _____________ and was duly seconded by Council Member ___________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _____________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 1E STAFF ORIGINATOR: Lisa Hogstad-Osterhues, Deputy City Clerk MEETING DATE: August 13, 2018 TOPIC Consider Resolution No. 18-96, Authorizing issuance of a Temporary On-Sale Intoxicating/3.2 malt Beverage Permit for The Tavern on Main – Blue Heron Days Festival VOTE REQUIRED: 3/5 INTRODUCTION City Code Chapter 301 has been amended to allow consumption or use of 3.2 malt liquor in a public park or public grounds in designated areas approved by the City Council. The purpose of this regulation is to protect the health, safety and welfare of citizens by regulating time, place and manner of conduct by establishing requirements. BACKGROUND The City has received an application from The Tavern on Main applying for a Temporary On- Sale Intoxicating/3.2 malt Beverage Permit to serve alcohol in conjunction with their currently held caterer’s license to serve food at the annual Blue Heron Days Festival. The Tavern will ID customers ordering alcoholic beverages and provide them with a wristband. Food and beverages will be served on Saturday, August 18 from 12:00 p.m. to 6:00 p.m. The Public Safety Department has reviewed the application and has signed off on the permit. RECOMMENDATION The Tavern on Main’s application meets the requirements of the city code and has not been found to present any safety concerns. Therefore, staff recommends that the council approve Resolution No. 18-96, Authorizing issuance of a Temporary On-Sale Intoxicating/3.2 malt Beverage Permit. Final approval is contingent upon final review and sign off by city staff. ATTACHMENTS Resolution No. 18-96 Map of Lino Park CITY OF LINO LAKES RESOLUTION NO. 18-96 APPROVING A TEMP ON-SALE INTOXICATING/3/2 MALT BEVERAGE PERMIT FOR THE TAVERN ON MAIN – BLE HERSON DAYS FESTIVAL WHEREAS, owner, Chad Wagner has submitted an application for a special event permit; WHEREAS, The Tavern on Main wishes to serve 3.2 beverages in Lino Park during the Blue Heron Days Festival; and WHEREAS, a The Tavern on Main holds a caterer’s licenses that allows them to serve alcohol and food off site. WHEREAS, City Ordinance 04-18 allows the City Council to approve a resolution allowing 3.2 Malt Beverage to be consumed in a public park or pubic grounds. WHEREAS, The Tavern has submitted a plot plan of where the food truck will be located at Lino Lakes Park; and WHEREAS, The Tavern on Main has been approved by the Blue Heron Days Committee to be part of the annual festival. WHEREAS, The Temp On-Sale Permit has been approved by the Public Safety Department; WHEREAS, The Tavern will ID customers ordering alcoholic beverages and provide them with a wristband. WHEREAS, Food and beverages will be served on Saturday, August 18 from 12:00 p.m. to 6:00 p.m. WHEREAS, The Tavern on Main must submit a copy of their liability insurance and a copy of their caterer’s license. WHEREAS, city staff has reviewed the special event plans and have determined that they meet the requirements of the City’s ordinances; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota: That the City Council hereby authorizes the issuance of a Temporary On-Sale Intoxicating/3.2 Malt Beverage Permit for the Tavern on Main. Adopted by the Council of the City of Lino Lakes this 13th day of August, 2018. The motion for the adoption of the foregoing resolution was introduced by Council Member _____________and was duly seconded by Council Member _____________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _____________________ Jeff Reinert, Mayor ATTEST: __________________________ Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 1F STAFF ORIGINATOR: Lisa Hogstad-Osterhues, Deputy City Clerk MEETING DATE: August 13, 2018 TOPIC: Consider Approval of Resolution No. 18-98, Approving Individual Massage License for Manel Rensham, Allure Salon VOTE REQUIRED: 3/5 BACKGROUND The City of Lino Lakes has recently approved regulations that license the practice of massage therapy in the City. Manel Rensham has applied for an Individual Massage License and has met the requirements to be licensed. She will be practicing massage at Allure Salon located at 6511 Ware Road. Allure Salon currently holds an Enterprise Massage License. Under city policy, applicants applying for the enterprise or individual massage licenses are required to undergo a background investigation. The Lino Lakes Public Services Department performs the investigations and reports any information that would make applicants ineligible for the license. The background investigation has been completed and the Public Safety Department reports no reason to deny the license for Manel Rensham. Licensees are required to provide identification, to submit verification of proof of accreditation, work comp insurance if applicable as well as pay appropriate fees. No license will be released until all requirements are met. RECOMMENDATION Adopt Resolution 18-98 approving an individual massage license for Manel Rensham for a period of August 13, 2018 through June 30, 2019. ATTACHMENTS Resolution 18-89 CITY OF LINO LAKES RESOLUTION NO. 18-98 Approving Massage Enterprise and Individual Licenses WHEREAS, the City Council has recently approved regulations that license the practice of massage therapy in the City. WHEREAS, the licensing period for an Individual Massage License in the City of Lino Lakes is one year, commencing on July 1 and ending on June 30 the following year; WHEREAS, City staff has reviewed the application that has been submitted and verified that local licensing regulations are met; WHERAS, the Lino Lakes Public Service Department has conducted the required background investigations for licensee and has found no reason to deny; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: The City of Lino Lakes hereby approves the Individual Massage License for Manel Rensham from Allure Salon with said approval contingent upon applicants meeting all city and state requirements for said licenses. Adopted by the Council of the City of Lino Lakes this 13th day of August, 2018. The motion for the adoption of the foregoing resolution was introduced by Council Member _____________and was duly seconded by Council Member _____________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 1G STAFF ORIGINATOR: Lisa Hogstad-Osterhues, Deputy City Clerk MEETING DATE: August 13, 2018 TOPIC Consider Approving Resolution 18-99, New Tobacco License for Morin Enterprises, Inc. DBA Ecig Crib VOTE REQUIRED: Simple Majority (3/5 Vote Required) INTRODUCTION Michael Morin has applied for a tobacco license for Morin Enterprises, Inc. DBA Ecig Crib. This is a new business which is located at 7860 Lake Drive. The tobacco license will expire on June 30, 2019 with all other tobacco licenses in the City. Staff has been working with the license holders to put in place all requirements to allow for Council consideration at this time. BACKGROUND City policy requires a background investigation on the applicant (Micahel Morin) which has been submitted to the Public Safety Department. The background has been completed and there is no reason to deny the license at this time. The applicant has completed the necessary documentation and paid the fee that is required for the license. No license will be released until all requirements are met. RECOMMENDATION Adopt Resolution 18-99, approving new tobacco license for Morin Enterprises, Inc. DBA Ecig Crib, to run concurrent with all tobacco licenses through June 30, 2018. ATTACHMENTS Resolution 18-99 CITY OF LINO LAKES RESOLUTION NO. 18-99 APPROVING A TOBACCO LICENSE FOR LINO ECIG CRIB WHEREAS, the licensing period for tobacco licenses in the City of Lino Lakes is one year, commencing on July 1 and ending on June 30 the following year; and WHEREAS, the City Council is required to approve all tobacco licenses; and WHEREAS, city staff has reviewed the application that has been submitted and verified that licensing requirements are met; and WHEREAS, the Public Safety Department has completed the required background investigations; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota: The City of Lino Lakes hereby approves the new tobacco license for Ecig Crib located at 7860 Lake Drive. Adopted by the Council of the City of Lino Lakes this 13th day of August 2018. The motion for the adoption of the foregoing resolution was introduced by Council Member_____________ and was duly seconded by Council Member _____________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY OF LINO LAKES RESOLUTION NO. 18-99 APPROVING A TOBACCO LICENSE FOR LINO ECIG CRIB WHEREAS, the licensing period for tobacco licenses in the City of Lino Lakes is one year, commencing on July 1 and ending on June 30 the following year; and WHEREAS, the City Council is required to approve all tobacco licenses; and WHEREAS, city staff has reviewed the application that has been submitted and verified that licensing requirements are met; and WHEREAS, the Public Safety Department has completed the required background investigations; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota: The City of Lino Lakes hereby approves the new tobacco license for Ecig Crib located at 7860 Lake Drive. Adopted by the Council of the City of Lino Lakes this 13th day of August 2018. The motion for the adoption of the foregoing resolution was introduced by Council Member_____________ and was duly seconded by Council Member _____________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 1H STAFF ORIGINATOR: Lisa Hogstad-Osterhues, Deputy City Clerk MEETING DATE: August 13, 2018 TOPIC: Consider Resolution No. 18-101, Approving an Application for a Temporary On-Sale Liquor License and a Special Event Permit during Blue Heron Days for the American Legion Post 566 VOTE REQUIRED: Simple Majority (3/5 Vote Required) BACKGROUND: American Legion Post 566 has applied for a Temporary On-Sale Liquor License and a Special Event Permit during the Blue Heron Days Festival, August 17th - 19th. The American Legion will be fencing off a portion of their property on the south side of their building. The Minnesota Alcohol and Gambling Enforcement Division requires a 1 – 4 Day Temporary On- Sale Liquor License to allow the consumption of alcohol in this outdoor area. The applicant is required to submit their request to the City for local approval before the application is submitted to the state for final consideration. The Legion has submitted to the City an application for a Special Event. The application has been reviewed by staff, including the public safety department, and the applicant has been provided with a list of safety conditions. The applicant has agreed to comply with the conditions and to address any other safety considerations that may arise. Therefore, staff is presenting for city council consideration a resolution authorizing the issuance of a Temporary On-Sale Liquor License and a Special Event Permit for the American Legion Post 566. RECOMMENDATION: Approve Resolution No. 18-101 authorizing issuance of a 1-4 Day Temporary On- Sale Liquor License and a Special Event Permit during Blue Heron Days for the American Legion Post 566. CITY OF LINO LAKES RESOLUTION NO. 18-101 AUTHORIZING A TEMPORARY ON-SALE LIQUOR LICENSE AND A SPECIAL EVENT PERMIT DURING THE ANNUAL BLUE HERON DAYS FESTIVAL FOR AN EVENT HELD AT THE AMERICAN LEGION POST 566 ON AUGUST 17, 18 & 19, 2018 WHERAS, the Commander of American Legion Post 566 has submitted an application for a special event permit; and WHERAS, the event plan includes live music outside from 4:00 p.m. to 8:00 p.m. Friday and from 1:00 p.m. to 4:00 p.m. on Saturday after the parade as well as a picnic BBQ. WHERAS, the Legion has indicated that all patrons or members attending the event will receive a proper identification check to ensure no underage alcohol service will occur; and WHERAS, the Public Safety Department has reviewed plans for the event which includes erecting a canopy. The Public Safety Department has provided conditions for the permit and will inspect the area for safety as the site is assembled; and WHERAS, the Public Safety Department has reviewed the application and event plans; and WHERAS, proof of general liability insurance has been submitted by the American Legion to cover all events held on their property as well as the event held on city property; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota: That the City Council authorizes issuance of a Special Event Permit to the American Legion Post 566 for their events scheduled on August 17, 18 & 19, 2018, with the conditions attached hereto. Adopted by the Council of the City of Lino Lakes this 13th day of August, 2018. The motion for the adoption of the foregoing resolution was introduced by Council Member _____________and was duly seconded by Council Member _____________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _____________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk Conditions to Special Event Permit Blue Heron Days Family Picnic, August 17, 18 & 19, 2018 American Legion Post 566 Attachment to Resolution No. 18-101 1. All exits within the tent/canopy and the business shall be unobstructed (clear), properly identified, and operational at all times. No locking devices shall be in the “locked “position while the structures are occupied. 2. American Legion’s security representative shall contact Deputy Director of the Police Division Kyle Leibel at the Lino Lakes Public Safety Department prior to the event. 3. “No smoking” signs shall be posted and clearly visible within the tent/canopy area. 4. A 20-foot separation from propert y lines and structures shall be maintained around the tent/canopy areas. 5. All areas where cooking will take place shall have at least one 5# ABC dry chemical fire extinguisher within 30 feet of the cooking device. Deep frying areas require a class “K” extinguisher as well. 6. The temporary food license permit will be obtained from the Anoka County Environmental Services at 763-422-7063. 7. The tent/canopy shall be properly labeled to show that it has a flame-resistive rating according to national codes. 8. Electrical equipment shall be properly connected and grounded according to the State of Minnesota Electrical Code. Permits from the state and/or city are required for temporary service. 9. The occupant load within the restaurant shall be enforced so that the structure is not over crowded. 10. The owner/operator is responsible for all permits that may be required. 11. All trash and cans from festivities shall be cleaned up by the next morning. 12. A first aid plan shall be in place. Identify a specific person who will call 911 and assure the EMS system has been started. This person would be a “Safety Coordinator.” Lino Lakes Public Safety Fire Station #1 is not staffed on the weekend. CITY COUNCIL AGENDA ITEM 1I STAFF ORIGINATOR: Jeff Karlson, City Administrator MEETING DATE: August 13, 2018 TOPIC: Social Media Policy VOTE REQUIRED: 3/5 INTRODUCTION The City Council is being asked to approve a revised Social Media Policy BACKGROUND The Council reviewed the attached Social Media Policy in previous work sessions, including the August 6th work session. This will replace a policy created in 2013. RECOMMENDATION Approve Social Media Policy. ATTACHMENTS Social Media Policy City of Lino Lakes Social Media Policy 2/15/2018 Page 1 City of Lino Lakes, Minnesota Social Media Policy Purpose Social networking in government serves two primary functions: to communicate and deliver messages directly to citizens and to encourage citizen involvement, interaction, and feedback. Information distributed via social networking must be accurate, consistent, and timely and meet the information needs of the City’s customers. Since social media is used for social networking, this policy seeks to ensure proper use of the City of Lino Lakes’ social media sites by its representatives. The City of Lino Lakes wishes to establish a positive and informative social media presence. City representatives have the responsibility to use the City’s social media resources in an efficient, effective, ethical, and lawful manner pursuant to all existing City and departmental policies. This policy also provides guidelines and standards for city representatives regarding the use of social media for communication with residents, colleagues, and all other followers. Policy The City of Lino Lakes will determine how its web-based social media resources will be designed, implemented, and managed as part of its overall communication and information sharing strategy. City social media sites may be modified or removed by the City at any time and without notice, as described in this document. City of Lino Lakes social media accounts are considered a City asset and administrator access to these accounts must be securely administered in accordance with the City’s Computer Use Policy. The City reserves the right to shut down any of its social media sites or accounts for any reason without notice. All social media websites created and utilized during the course and scope of an employee’s performance of his/her job duties will be identified as belonging to the City of Lino Lakes, including a link to the City’s official website. Scope This policy applies to any existing or proposed social media websites sponsored, established, registered, or authorized by the City of Lino Lakes. This policy also covers the private use of the City’s social media accounts by all City representatives, including its employees and agents, councilmembers, appointed board or commission members and all public safety volunteers to the extent it affects the City. Questions regarding the scope of this policy should be directed to the city administrator. Definition Social media are internet and mobile-based applications, websites and functions, other than email, for sharing and discussing information, where users can post photos, video, comments, City of Lino Lakes Social Media Policy 2/15/2018 Page 2 and links to other information to create content on any topic. This may be referred to as “user- generated content” or “consumer-generated media.” Social media includes, but is not limited to: • Social networking sites such as Facebook, LinkedIn, Twitter, and online dating services/mobile apps; • Blogs; • Social news sites such as Reddit and Buzzfeed; • Video and photo sharing sites such as YouTube, Instagram, SnapChat, and Flickr; • Wikis, or shared encyclopedias such as Wikipedia; • An ever emerging list of new web-based platforms generally regarded as social media or having many of the same functions as those listed above. As used in this policy, “employees and agents” mean all City representatives, including its employees, elected officials, appointed board or commission members, and other agents of the city, such as independent contractors. Rules of Use City employees and agents with administrator access are responsible for managing social media websites. Facilities or departments wishing to have a new social media presence must initially submit a request to the city administrator or other designee in order to ensure social media accounts are kept to a sustainable number and policies are followed. All approved sites will be clearly marked as a City of Lino Lakes site and will be linked with the official City website (www.ci.lino-lakes.mn.us). No one may establish social media accounts or websites on behalf of the City unless authorized in accordance with this policy. Administration of all social media websites must comply with applicable laws, regulations, and policies as well as proper business etiquette. City social media accounts accessed and utilized during the course and scope of an employee’s performance of his/her job duties may not be used for private or personal purposes or for the purpose of expressing private or personal views on personal, political or policy issues or to express personal views or concerns pertaining to City employment relations matters. No social media website may be used by the City or any City employee or agent to disclose private or confidential information. No social media website should be used to disclose sensitive information. If there is any question as to whether information is private, confidential, or sensitive, contact the city clerk. When using social media sites as a representative of the City, employees and agents will act in a professional manner. Examples include but are not limited to: • Adhere to all City personnel and Computer Use policies; • Use only appropriate language; • Not providing private or confidential information, including names, or using such material as part of any content added to a site; City of Lino Lakes Social Media Policy 2/15/2018 Page 3 • Not negatively commenting on community partners or their services, or using such material as part of any content added to a site; • Not providing information related to pending decisions that would compromise negotiations; • Be aware that all content added to a site is subject to open records and right-to-know laws and discovery in legal cases; • Always keep in mind the appropriateness of content; • Comply with any existing code of ethical behavior established by the City. Be aware that content will not only reflect on the writer but also on the City of Lino Lakes as a whole, including elected officials and other city employees and agents. Make sure information is accurate and free of grammatical errors. Where moderation of comments is an available option, comments from the public will be moderated by City staff with administrative rights before posting. Where moderation prior to posting is not an option, sites will be regularly monitored by City staff. City of Lino Lakes’ staff with administrative rights will not edit any posted comments. However, comments posted by members of the public will be removed from public view if they are abusive, obscene, defamatory, in violation of the copyright, trademark right or other intellectual property right of any third party, or otherwise inappropriate or incorrect. The following are examples of content that may be removed by City staff before or shortly after being published: • Potentially libelous comments; • Obscene or racist comments; • Personal attacks, insults, or threatening language; • Plagiarized material; • Private, personal information published without consent; • Comments totally unrelated to the topic of the forum; • Commercial promotions or spam; • Hyperlinks to material that is not directly related to the discussion. Personal Social Media Use The City of Lino Lakes respects employees and agents’ rights to post and maintain personal websites, blogs, and social media pages and to use and enjoy social media on their own personal devices during non-work hours. The City requires employees, councilmembers, board or commission members, and agents to act in a prudent manner with regard to website and internet postings that reference the City of Lino Lakes, its personnel, its operation, or its property. Employees and agents and others affiliated with the City may not use a city brand, logo, or other city identifiers on their personal sites, nor post information that purports to be the position of the City without prior authorization. City employees and agents are discouraged from identifying themselves as city employees when responding to or commenting on blogs with personal opinions or views. If an employee chooses to identify him or herself as a City of Lino Lakes employee and posts a statement on a matter City of Lino Lakes Social Media Policy 2/15/2018 Page 4 related to City business, a disclaimer similar to the following must be used: “These are my own opinions and do not represent those of the City.” Occasional access to personal social media websites during work hours is permitted, but employees and agents must adhere to the guidelines outlined in the City’s Computer Use policy and the City’s Respectful Workplace policy. Employees and agents should also review the Data Ownership section of this policy (below). There may be times when personal use of social media (even if it is off-duty or using the employee’s own equipment) may spill over into the workplace and become the basis for employee coaching or discipline. Examples of situations where this might occur include: • Friendships, dating or romance between co-workers; • Cyber-bullying, stalking or harassment; • Release of confidential or private data (If there are questions about what constitutes confidential or private data, contact the city clerk); • Unlawful activities; • Misuse of city-owned social media; • Inappropriate use of the city’s name, logo, or the employee’s position or title; • Using city-owned equipment or city-time for extensive personal social media use. Each situation will be evaluated on a case-by-case basis because the laws in this area are complex. If you have any questions about what types of activities might result in discipline, please discuss the type of usage with the human resources manager. Data Ownership All social media communications or messages composed, sent, or received on city equipment in an official capacity is the property of the City and will be subject to the Minnesota Government Data Practices Act. This law classifies certain information as available to the public upon request. The City of Lino Lakes also maintains the sole property rights to any image, video, or audio captured while a City employee is representing the City in any capacity. The City retains the right to monitor employee’s social media use on city equipment and will exercise its right as necessary. Users should have no expectation of privacy. Social media is not a secure means of communication. Policy Violations Violations of the Policy will subject the employee to disciplinary action up to and including discharge from employment. A councilmember may be censured by a resolution if the council determines that he/she violated this policy. CITY COUNCIL AGENDA ITEM 4A STAFF ORIGINATOR: John Swenson, Public Safety Director MEETING DATE: August 13, 2018 TOPIC: Donation of Seized Property VOTE REQUIRED: 3/5 INTRODUCTION The City of Lino Lakes Ordinance 213.07 authorizes the Public Safety Department to dispose of unclaimed property in a manner authorized by a majority vote of the City Council. BACKGROUND As part of the continued management of police division property and evidence room, staff identified the below listed bicycles for disposal: 1. 17276505 – Bicycle serial number 8NF8013E27580 2. 18061259 – Bicycle serial number SL03367184 3. 17251327 – Bicycle serial number CB160109 4. 17285437 – Bicycle serial number SL03930696 5. 17206706 – Bicycle serial number N970300581 6. 17180368 – Bicycle serial number P3DG03218 7. 17189158 – Bicycle serial number DWHD058277 All related court and investigative matters have been completed. Staff has complied with all statuary obligations to notify all concerned parties and received no communications related to any of these cases or the related property. To eliminate the expense of destroying any of the bicycles, staff is requesting they be donated to the non-profit organization Bikes for Kids in Ham Lake, MN or Free Bikes for Kids in Long Lake, MN in memory of Jim Livingston the first police chief of Lino Lakes RECOMMENDATION Authorize the Public Safety Department to donate the listed bicycles to the non-profit organization Bikes for Kids or Free Bikes for Kids. ATTACHMENTS None CITY COUNCIL AGENDA ITEM 6A STAFF ORIGINATOR: Diane Hankee MEETING DATE: August 13, 2018 TOPIC: Consider Resolution 18-89, Ordering the Project, Approving the Plans & Specifications and Authorizing the Ad for Bid, 2018 Trunk Watermain and Trail Project VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting City Council consideration to order the project, approve the plans and specifications, and authorize advertisement for bids for the 2018 Trunk Watermain and Trail project. BACKGROUND On February 26, 2018 the City Council approved the preparation of the plans and specifications for the 2018 Trunk Watermain and Trail project. The project provides improved quality water supply and adequate pressure for fire demand. The project also completes the trail connection from Marshan Lane to Park Court. The Trunk Watermain and Trail project includes the following improvements: 1. The installation of approximately 1,100 feet of 12-inch diameter trunk watermain from Marshan Lane to Park Court. 2. The installation of approximately 330 feet of 12-inch diameter trunk watermain, from an existing line (from Well No. 6) to Well No. 3. 3. A 10 foot wide bituminous trail along the Lake Drive watermain corridor from Marshan Lane to Park Court. The budget for the project is $465,000. Funding for the project is provided from trunk utility area & unit fund, and the parks & trail fund. The proposed schedule for this project is as follows: City Council Authorizes Plans and Spec’s Feb. 26, 2018 City Council Orders Project & Approves Plans and Specifications August 13, 2018 City Council Authorizes Ad for Bids August 13, 2018 City Open Bids September 4, 2018 City Council Awards Contract September 10, 2018 Construction Begins September, 2018 Substantial Completion November 15, 2019 Final Completion May 31, 2019 RECOMMENDATION Staff is recommending approval of Resolution No. 18-89, Order the Project, Approve Plans and Specifications, and Authorize the Ad for Bid for the 2018 Trunk Watermain and Trail Project. ATTACHMENTS 1. Resolution No. 18-89 2. Project Plan CITY OF LINO LAKES RESOLUTION NO. 18-89 RESOLUTION ORDERING THE PROJECT, APPROVING PLANS AND SPECIFICATIONS, AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE 2018 TRUNK WATERMAIN AND TRAIL PROJECT WHEREAS, the City Engineer has prepared plans and specifications for the 2018 Trunk Watermain and Trail Project and has presented such plans and specifications to the City Council for approval; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota: Orders the 2018 Trunk Watermain Project and approves the plans and specifications, a copy of which is on file at City Hall. The City Engineer is directed to advertise for bids, and provide bidding administration. The City clerk shall prepare and cause to be inserted in the official paper and in Finance and Commerce an advertisement for bids for the making of such improvement under such approved plans and specifications. The advertisement shall be published for two weeks, shall specify the work to be done, shall state that bids will be received by the Clerk, at which time they will be publicly opened at the City Hall by the City Clerk and Engineer, will then be tabulated, and will be considered by the Council at 6:30 p.m. on September 10th, 2018, in the Council chambers of the City Hall. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier’s check, bid bond or certified check payable to the Clerk for five (5) percent of the amount of such bid. Adopted by the Council of the City of Lino Lakes this 13th day of August, 2018. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 6B STAFF ORIGINATOR: Diane Hankee, City Engineer MEETING DATE: August 13, 2018 TOPIC : Consider Resolution No. 18-100, Approving Change Order No. 1, 2017 Trail Maintenance Project, Diane Hankee VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting council action to approve Change Order No. 1 for the 2017 Trail Maintenance Project. BACKGROUND The 2017 Trail Maintenance Project included the removal and replacement of a portion of the Birch Street pedestrian trail and the construction of a new pedestrian trail in the Century Farms development. The construction of the Birch Street trail portion of the contract was substantially completed in October of 2017. Construction of the Century Farms portion of the contract began in June of this year. While soil correction was anticipated along the westerly end of the trail, additional stabilization is required to ensure proper compaction and an approved subgrade. Also included in the change order are concrete sidewalk extensions from the new trail to existing townhome sidewalks and curb removal and replacement at the east end of the trail to accommodate a pedestrian ramp. Change Order No. 1 is in the amount of $11,736.00. This project is funded through the annual trail maintenance budget and park dedication. RECOMMENDATION Consider Resolution 18-100 Approving Change Order No. 1 for the 2017 Trail Maintenance Project. ATTACHMENTS 1. Resolution 18-100 2. Change Order No. 1 CITY OF LINO LAKES RESOLUTION NO. 18-100 APPROVING CHANGE ORDER NO. 1, 2017 TRAIL MAINTENANCE PROJECT WHEREAS, pursuant to resolution 17-114 of the Council adopted October 9, 2017, awarding the contract for the 2017 Trail Maintenance Project to Arcade Asphalt, Inc. WHEREAS, Change Order No. 1 has been prepared in order to address additional soil correction and concrete work for the project in the amount of $11,736.00. NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes that Change Order No. 1 is approved. BE IT FURTHER RESOLVED Adopted by the Council of the City of Lino Lakes this 13th day of August, 2018. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk 2017 TRAIL MAINTENANCE PROJECT CITY OF LINO LAKES WSB PROJECT NO. 02988-34 OWNER: CITY OF LINO LAKES 600 TOWN CENTER PARKWAY LINO LAKES, MN 55014 YOU ARE DIRECTED TO MAKE THE FOLLOWING CHANGES IN THE CONTRACT DOCUMENT DESCRIPTION: CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIME: ORIGINAL CONTRACT PRICE: $87,550.00 ORIGINAL CONTRACT TIME: PREVIOUS CHANGE ORDERS: NO. $0.00 NET CHANGE FROM PREVIOUS CHANGE ORDERS: CONTRACT PRICE PRIOR TO THIS CHANGE ORDER: $87,550.00 CONTRACT TIME PRIOR TO THIS CHANGE ORDER: NET INCREASE OF THIS CHANGE ORDER:$11,736.00 NET INCREASE OF CHANGE ORDER: NONE CONTRACT PRICE WITH ALL APPROVED CHANGE ORDERS: $99,286.00 CONTRACT TIME WITH APPROVED CHANGE ORDERS: RECOMMENDED BY: APPROVED BY: DIANE HANKEE, PE, PROJECT MANAGER WSB & ASSOCIATES, INC. ENGINEER APPROVED BY: CITY ENGINEER DATE DATE CONTRACTOR SIGNATURE EXTRA ITEMS NEEDED IT IS UNDERSTOOD THAT THIS CHANGE ORDER INCLUDES ALL ADDITIONAL COSTS AND TIME EXTENSIONS WHICH ARE IN ANY WAY, SHAPE, OR FORM ASSOCIATED WITH THE WORK ELEMENTS DESCRIBED ABOVE. CITY ADMINISTRATOR CONTRACTOR CONTRACTOR: ARCADE ASPHALT, INC. 6433 20TH AVENUE S LINO LAKES, MN 55038 ARCADE ASPHALT, INC. CHANGE ORDER NO. 1 July 27, 2018 Page 1 of 2 K:\02988-340\Admin\Construction Admin\ 02988-34 CO1 073018CO 1 2017 TRAIL MAINTENANCE PROJECT CITY OF LINO LAKES WSB PROJECT NO. 02988-34 Item No. Mat. No. Description Qty Unit Price Extended Amount 20 2104.507 CONCRETE RUBBLE 160 TON $45.00 $7,200.00 21 2105.604 GEO FABRIC 1 LS $2,160.00 $2,160.00 22 2104.501 REMOVE AND REPLACE CURB 20 LF $45.00 $900.00 23 2521.618 SIDEWALK 123 S F $12.00 $1,476.00 $11,736.00 Item No. Mat. No. Description Qty Unit Price Extended Amount $0.00 $11,736.00 CHANGE ORDER NO. 1 ADDED ITEMS TOTAL ADDED ITEMS CHANGE ORDER NO. 1 July 27, 2018 DELETED ITEMS Page 2 of 2 K:\02988-340\Admin\Construction Admin\ 02988-34 CO1 073018CO 1 Detail