HomeMy WebLinkAbout2019-012 Council Resolution^ CITY OF LINO LAKES
RESOLUTION NO.19-12
RESOLUTION ORDERING THE PROJECT, APPROVING PLANS AND
SPECIFICATIONS, AND AUTHORIZING ADVERTISEMENT OF BIDS FOR CIVIC
COMPLEX ROOF REPLACEMENT PROJECT
WHEREAS, Roof Spec, Inc. has prepared plans and specifications for the Civic Complex Roof
Replacement Project and has presented such plans and specifications to the City Council for
approval.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes,
Minnesota:
Such plans and specifications, a copy of which is on file at City Hall, are hereby approved. The
Public Services Director is directed to advertise for bids, provide construction observation, and
close out the project once it is complete.
The advertisement for bids shall be published for three weeks, shall specify the work to be done,
and shall state that bids will be received by the City Clerk, at which time they will be publicly
opened at the City Hall by the City Clerk and Public Services Director at 2:00pm on March 6,
2019. The bids will then be tabulated and will be considered by the City Council at 6:30 p.m. on
March 11, 2019, in the Council chambers of the City Hall. Any bidder whose responsibility is
questioned during consideration of the bid will be given an opportunity to address the Council on
the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk and
accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk
for five (5) percent of the amount of such bid.
Adopted by the Council of the City of Lino Lakes this 28d' day of January, 2019.
The motion for the adoption of the foregoing resolution was introduced by Council Member
Manthe y and was duly seconded by Council Member Ma h P r and upon
vote being taken thereon, the following voted in favor thereof.
Manthey, Maher, Rafferty, Stoesz, Reinert
The following voted against same:
none
ATTEST:
Tu i e Bartell, Ci Clerk
CITY COUNCIL
AGENDA ITEM 5A
STAFF ORIGINATOR: Rick DeGardner, Public Services Director
MEETING DATE: January 28, 2019
TOPIC: Consideration of Resolution No.19-12, Ordering the Project,
Approving Plans and Specifications, and Authorizing Advertisement
of Bids for Civic Complex Roof Replacement Project, Rick
DeGardner
VOTE REQUIRED: 3/5
BACKGROUND
The Civic Complex roof sustained significant hail damage in 2017. All sections of roof
throughout the entire facility are in need of replacement. Staff has been working through the
process in coordination with the League of Minnesota Cities Insurance Trust.
The replacement of all standing seam metal roof areas will be covered by insurance. With the
rubber membrane of the ballasted roof areas (flat sections) approaching the average life
expectancy of 20-25 years (Civic Complex constructed in 1999), we are recommending
replacing all roof sections. This will allow the membrane of the lower roof areas to be installed
higher up the sloped roof areas prior to installation of the new standing seam roof. This ensures
that the roof areas are adequately transitioned and water tight prior to the installation of all metal
components. We will be bidding out the replacement of the ballasted roof areas as a separate line
item. The City Council has set aside $311,000 for the portion of the project that will not be
covered by insurance.
Roof Spec, Inc. has designed the new roof system and prepared a project manual with job
specific references to the roof areas. A set of detail drawings consisting of a site plan, roof plan,
general notes, and pages of project specific details will be available at City Hall.
The schedule for this project is as follows:
City Council Orders Project, Authorizes Plans and Spec's
City Council Approves Plans and Specifications
City Council Authorizes Ad for Bids
Pre -Bid Meeting
City Open Bids
City Council Awards Contract
RECOMMENDATION
'`� Staff is recommending approval of Resolution No. 19-12.
January 28, 2019
January 28, 2019
January 28, 2019
February 25, 2019
March 6, 2019
March 11, 2019