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Home My WebLink About2018-169 Council ResolutionCITY OF LINO LAKES RESOLUTION NO. 18-169 APPROVING PAYMENT NO.5 AND FINAL FOR THE 2018 MILL AND OVERLAY PROJECT WHEREAS, pursuant to resolution 18-43 of the Council adopted April 23, 2018, awarding the contract for the 2018 Mill and Overlay Project to T.A. Schifsky and Sons, Inc. WHEREAS, a complete summary of costs are detailed in Payment No. 5 (Final); NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes that Payment Request No. 5 (Final) is approved for a final contract amount of $492,918.09. Adopted by the Council of the City of Lino Lakes this 26t' day of November, 2018. The motion for the adoption of the foregoing resolution was introduced by Council Member Manthey and was duly seconded by Council Member Stoesz and upon vote being taken thereon, the following voted in favor thereof: Manthey, Stoesz, Rafferty, Maher, Reinert The following voted against same: none ATTEST: Julia"e Bartell, City dlerk - - CITY COUNCIL AGENDA ITEM 6F STAFF ORIGINATOR: Diane Hankee, City Engineer MEETING DATE: November 26, 2018 TOPIC: Consider Resolution No. 18-169, Approving Payment No. 5 and Final, 2018 Mill and Overlay Project VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting council action to finalize the 2018 Mill and Overlay Project. BACKGROUND The 2018 Mill and Overlay Project included Ware Road, Brandywood Estates, and Pheasant Hills Preserve 5t' Addition. The construction contract, including Change Order No. 1, was in the amount of $514,801.89 and the final payment earned by the contractor for this project is $492,918.09. The contract was under budget by $21,883.80. The final payment to T.A. Schifsky and Sons, Inc. is for $33,861.64. This project was funded through the annual Public Service — Streets budget. RECOMMENDATION Approve Resolution No. 18-169, Approving Payment No. 5 and Final, 2018 Mill and Overlay Project in the amount of $33,861.64 to T.A. Schifsky and Sons, Inc. ATTACHMENTS 1. Resolution 18-169 2. Pay Request No. 5 & Final CITY OF LINO LAKES RESOLUTION NO. 18-169 APPROVING PAYMENT NO.5 AND FINAL FOR THE 2018 MILL AND OVERLAY PROJECT WHEREAS, pursuant to resolution 18-43 of the Council adopted April 23, 2018, awarding the contract for the 2018 Mill and Overlay Project to T.A. Schifsky and Sons, Inc. WHEREAS, a complete summary of costs are detailed in Payment No. 5 (Final); NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes that Payment Request No. 5 (Final) is approved for a final contract amount of $492,918.09. Adopted by the Council of the City of Lino Lakes this 26th day of November, 2018. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Jeff Reinert, Mayor ATTEST: Julianne Bartell, City Clerk M Pay Voucher Pagel of 7 CITY OF LINO LAKES 600 Town Center Parkway Lino Lakes, MN 55014-1182 Project R-011539-000 - 2018 Mill and Overlay Project Final Pay Voucher No. 5 Contractor: T. A. Schifsky & Sons, Inc. 2370 East Hwy. 36 North St. Paul, MN 55109 Contract Amounts Original Contract $412,950.83 Contract Changes $101,851.06 Revised Contract $514,801.89 Work Certified To Date Base Bid Items $382,476A3 Backsheet $0.00 Change Order $110,441.66 Supplemental Agreement $0.00 Work Order $0.00 Material On Hand $0.00 Total $492,918.09 Contract No. Vendor No. For Period: 8/24/201,8-10/3112018 Warrant # Date Funds Encumbered Original $412,950.83 Additional N/A Total 1 $412,950.83 Work Certified Work Less Less Amount Paid Total This Pay Certified Amount Previous This Pay Amount Voucher To Date Retained Payments Voucher Paid To Date R-011639- 000 $9,700.77 $492,918.09 $0.00 $469,056.46 $33,861.64 $492,918.09 Percent Retained: 0.0000% Amount Paid This Final Pay Voucher $33,861.64 hereby certify that a Final Examination has been made of the noted Contract, that the Contract has been completed, that the entire amount of Work Shown in this Final Voucher has been performed and the Total Value of the Work Performed in accordance with, and pursuant to, the terms of the Contract is as shown in this Final Voucher. Approved By Approved By T. A. Schifsky & Sons, Inc. Project Engineer c Contractor v k\_ zv%Lc /1-7 - 2018 Date % & Date Approved By City of Lino Lakes Date. Pay Voucher Page 2 of 7 CITY OF LINO LAKES 600 Town Center Parkway Lino Lakes, MN 55014-1182 Project No. R-011539-000 Final Pay Voucher No. 5 R-011539-000 Payment Summa No. From Date To Date Work Certified Amount Retained Amount Paid Per Pay Voucher Per Pay Voucher Per Pay Voucher 1 04/23/2018 06/08/2018 $233,514.04 $11,675.70 $221,838.34 2 06/09/2018 07/06/2018 $145,735.09 $7,286.76 $138,448.33 3 07/07/2018 08/13/2018 $16,999.63 $849.98 $16,149.65 4 08/14/2018 08/23/2018 $86,968.56 $4,348.43 $82,620.13 5 08/24/2018 10/31/2018 $9,700.77 ($24,160.87) $33,861.64 Totals: $492,918.09 $0.00 $492,918.09 R-011539-000 Fundina Cateaory Report Funding Work Less Less Amount Paid Total Category . Certified Amount Previous This Amount Paid No. To Date Retained Payments Pay Voucher To Date UNF 492,918.08 0.00 469,056.44 33,861.64 492,918.08 Totals: $492,918.08 $0.00 $469,056.44 $33,861.64 $492,918.08 R-011639-000 Fundina Source Report Accounting Funding Amount Paid Revised Funds Paid To No. Source . This Contract Encumbered Contractor Pay Voucher Amount To Date To Date UNF Unfunded 33,861.64 514,801.89 412,950.83 492,918.08 Totals: $33,861.64 $514,801.89 $412,960.83 $492,918.08 OMM Pay Voucher Page 3 of 7 CITY OF LINO LAKES 600 Town Center Parkway Lino Lakes, MN 55014-1182 Project No. R-011539-000 Final Pnv Vnm iehar IUn 5 R-011539-000 Project Material Status Quantity Amount Line Item Description Units Unit Price Contract This This Quantity Amount Quantity Pay Pay To Date To Date Voucher Voucher SCHEDULE A - SURFACE IMPROVEMENTS (MILL AND OVERLAY) 1 2021.501 MOBILIZATION LS $18,549.00 1 0 $0.00 1 $18,549.00 REMOVE AND REPLACE 2 2104.501 CONCRETE L F $24.38 1047 0 $0.00 1548 $37,740.24 CURB AND GUTTER REMOVE 3 2104.505 CONCRETE DRIVEWAY S Y $4.40 300 0 $0.00 0 $0.00 PAVEMENT REMOVE 4 2104.505 BITUMINOUS DRIVEWAY S Y $3.00 300 0 $0.00 97 $291.00 PAVEMENT REMOVE 5 2104.605 BITUMINOUS S Y $3.00 575 0 $0.00 17 $51.00 PAVEMENT 6 2104.509 REMOVE CASTING EACH $50.00 2 0 $0.00 4 $200.00 SAWING 7 2104.511 CONCRETE PAVEMENT L F $3.00 100 0 $0.00 0 $0.00 (FULL DEPTH) SAWING 8 2104.513 BITUMINOUS PAVEMENT L F $3.00 300 0 $0.00 279 $837.00 (FULL DEPTH) SALVAGE AND 9 2104.602 REINSTALL EACH $80.00 4 0 $0.00 0 $0.00 MAILBOX STREET 10 2123.610 SWEEPER (WITH PICKUP HOUR $100.00 10 0 $0.00 16 $1,600.00 BROOM) BITUMINOUS 11 2231.501 PATCHING TON $65.00 200 0 $0.00 5 $325.00 MIXTURE MILL 12 2232.501 BITUMINOUS S Y $1.10 22450 0 $0.00 24060 $26,466.00 SURFACE JOINT 13 2331.501 ADHESIVE - L F $0.45 22748 0 $0.00 22748 $10,236.80 MASTIC BITUMINOUS 14 2357.502 MATERIAL FOR GAL $0.01 2102 0 $0.00 2064 $20.64 TACK COAT Pay Voucher Page 4 of 7 CITY OF LINO LAKES 600 Town Center Parkway Lino Lakes, MN 55014-1182 Project No. R-011539-000 Final Pay Voucher No. 5 R-011539-000 Project Material Status Quantity Amount Line Item Description Units Unit Price Contract Quantity This Pay This Pay Quantity To Date Amount To Date Voucher Voucher TYPE SP 9.5 15 2360.601 WEARING COURSE TON $65.39 3563 0 $0.00 3559.17 $232,734.13 MIXTURE (2,C) -TYPE SP 9.5 16 2360.503 WEARING COURSE MIX SQ YD $19.00 300 0 $0.00 97 $1,843.00 (2,C) 3.0" THICK 17 2504.602 ADJUST GATE VALVE EACH $235.00 22 0 $0.00 23 $5,405.00 IRRIGATION 18 2504.602 SYSTEM EACH $217.88 10 10 $2,178.80 12 $2,614.56 . REPAIR 19 2506.516 CASTING ASSEMBLY EACH $466.88 2 0 $0.00 4 $1,867.52 ADJUST FRAME 20 2506.522 & RING EACH $200.00 37 0 $0.00 32 $6,400.00 CASTING RECONSTRUCT 21 2506.602 DRAINAGE EACH $451.31 10 0 $0.00 12 $6,415.72 STRUCTURE REPAIR 22 2506.602 DRAINAGE EACH $207.50 13 0 $0.00 13 $2,697.60 STRUCTURE 6"CONCRETE 23 2531.507 DRIVEWAY S Y $55.97 300 0 $0.00 0 $0.00 PAVEMENT 24 2557.602 REPAIR DOG FENCE EACH $155.63 5 0 $0.00 4 $622.52 25 2563.601 TRAFFIC CONTROL LS $6,000.00 2 0 $0.00 2 $12,000.00 STORM DRAIN 26 2573.530 INLET EACH $103.75 55 0 $0.00 42 $4,357.50 PROTECTION SEDIMENT 27 2573.633 CONTROL LOG TYPE WOOD L F $2.08 1000 0 $0.00 300 $624.00 FIBER 28 2575.502 SEED MIXTURE 26-141 LB $103.25 5 5 $516.25 5 $516.25 SODDING, 29 2575.505 TYPE LAWN (INCL. TOPSOIL S Y $14.53 431 0 $0.00 234 $3,400.02 & FERT.) EROSION 30 2575.523 CONTROL BLANKETS S Y $6.23 300 0 $0.00 0 $0.00 CATEGORY 3 L31 2575.605 SEEDING S Y $6.23 414 0 $0.00 261.5 $1,629.15 Pay Voucher Page 5 of 7 CITY OF LINO LAKES 600 Town Center Parkway Lino Lakes, MN 55014-1182 Project No. R-011539-000 Finni Dmu Vim i,-hor Mn r, R-011539-000 Project Material Status Quantity Amount Line Item Description Units Unit Price Contract This This Quantity Amount Quantity Pay Pay To Date To Date Voucher Voucher 32 2582.502 4" SOLID LINE EPDXY L F $0.26 1000 0 $0.00 1115 $289.90 33 2582.502 4" DBLE SOLID LINE EPDXY L F $0.50 6300 0 $0.00 5943 $2,971.50, 34 2582.503 CROSSWALK EPDXY S F $1.04 758 0 $0.00 742 $771.68 Totals For Section SCHEDULE A - SURFACE IMPROVEMENTS $2,696.06 $382,476.43 (MILL AND OVERLAY): Change Order 1 - ADD TIMBER WOLF TRAIL 35 2021.501 MOBILIZATION LS $7,000.00 1 0 $0.00 1 $7,000.00 REMOVE AND REPLACE 36 2104.501 CONCRETE L F $24.38 150 0 $0.00 426 $10,385.88 CURB AND GUTTER REMOVE 37 2104.605 CONCRETE DRIVEWAY S Y $4.40 50 0 $0.00 0 $0.00 PAVEMENT REMOVE 38 2104.505 BITUMINOUS DRIVEWAY S Y $3.00 50 0 $0.00 2 $6.00 PAVEMENT REMOVE 39 2104.505 BITUMINOUS S Y $3.00 50 0 $0.00 0 $0.00 PAVEMENT 40 2104.609 REMOVE CASTING EACH $50.00 1 0 $0.00 0 $0.00 SAWING 41 2104.511 CONCRETE PAVEMENT L F $3.00 10 0 $0.00 0 $0.00 (FULL DEPTH) SAWING BIT 42 2104.513 PAVEMENT L F $3.00 18 0 $0.00 0 $0.00 (FULL DEPTH) SALVAGE AND 43 2104.602 REINSTALL EACH $80.00 1 0 $0.00 0 $0.00 MAILBOX SUBGRADE 44 2105.507 EXCAVATION C Y $12.00 150 0 $0.00 0 $0.00 (E\J) STREET 45 2123.610 SWEEPER (MATH PICKUP HOUR $100.00 2 0 $0.00 2 $200.00, BROOM) - 46 2211.501 AGGREGATE BASE CLASS 5 TON $15.00 60 0 $0.00 0 Pay Voucher Page 6 of 7 CITY OF LINO LAKES 600 Town Center Parkway ��.. Lino Lakes, MN 55014-1182 Project No. R-011539-000 Final Pay Voucher No. 5 R-011539-000 Project Material Status Quantity Amount Line Item Description Units Unit Price Contract Quantity This Pay This Pay Quantity To Date Amount To Data Voucher Voucher JOINT 47 2331.501 ADHESIVE - L F $0.45 6300 528 $237.60 5028 $2,262.60 MASTIC MILL 48 2232.501 BITUMINOUS S Y $1.10 5220 -535 ($588.50) 9182 $10,100.20 SURFACE MILL 49 2232.501 BITUMINOUS SURFACE S Y $2.20 535 535 $1,177.00 535 $1,177.00 (FULL DEPTH) BITUMINOUS 50 2357.502 MATERIAL FOR GAL $0.01 510 0 $0.00 510 $5.10 TACK COAT TYPE SP 9.5 51 2360.501 WEARING COURSE MIX TON $65.39 860 0 $0.00 977.21 $63,899.76 (2,C) TYPE SP 12.5 52 2360,502 NON WEAR COURSE MIX TON $65.39 110 0 $0.00 0 $0.00 (2,C) TYPE SP 9.5 WEARING 53 2360.503 COURSE S Y $19.00 50 0 $0.00 2 $38.00 MIXTURE (2,C) 3" THICK 54 2504.602 ADJUST GATE VALVE EACH $235.00 3 0 $0.00 10 $2,350.00 IRRIGATION 55 2504.602 SYSTEM EACH $217.88 3 6 $1,307.28 6 $1,307.28 REPAIR 56 2506.516 CASTING ASSEMBLY EACH $466.88 1 0 $0.00 0 $0.00 ADJUST FRAME 57 2506.522 & RING EACH $200.00 12 0 $0.00 14 $2,800.00 CASTING RECONSTRUCT 58 2506.602 DRAINAGE EACH $451.31 3 0 $0.00 0 $0.00 STRUCTURE 6" CONCRETE 59 2531.507 DRIVEWAY S Y $55.97 50 0 $0.00 0 $0.00 PAVEMENT 60 2557.602 REPAIR DOG FENCE EACH $155.63 2 1 $155.63 1 $155.63 61 2563.601 TRAFFIC CONTROL LS $3,000.00 1 0 $0.00 1 $3,000.00 62 2573.530 STORM DRAIN EACH $103.75 8 0 $0.00 10 $1,037.50 INLET Pay Voucher Page 7 of 7 CITY OF LINO LAKES 600 Town Center Parkway Lino Lakes, MN 55014-1182 Project No. R-011539-000 Final Pav Voucher No. 5 R-011539-000 Project Material Status Quantity Amount Line Item Description Units Unit Price Contract This This Quantity Amount Quantity Pay Pay To Date To Date Voucher Voucher PROTECTION SEDIMENT 63 2573.533 CONTROL LOG TYPE WOOD L F $2.08 100 0 $0.00 0 $0.00 FIBER 64 2575.502 SEED MIXTURE 25-141 LB $103.25 1 15 $1,548.75 15 $1,548.75 SODDING, 65 2575.505 TYPE LAWN (INCL TOPSOIL S Y $14.53 10 0 $0.00 0 $0.00 & FERT) EROSION 66 2575.523 CONTROL BLANKETS S Y $6.23 10 0 $0.00 0 $0.00 CATEGORY 3 67 2575.605 SEEDING S Y $6.23 20 508.5 $3,167.96 508.51 $3,167.96 68 2582.503 CROSSWALK EPDXY SF $1.04 250 0 $0.00 0 $0.00 Totals For Change Order 1 - ADD TIMBER WOLF TRAIL: $7,006.72 $110,441.66 Project Totals: $9,700.77 �$492,918.09 R-011539-000 Contract Changes No. Type Date Explanation Estimated Amount Amount Paid To Date C01 Change Order 5/9/2018 ADD MILL AND OVERLAY ON TIMBER WOLF TRAIL $101,851.06 $110,441.66 Contract Change Totals: $101,851.06 $110,441.66