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Home My WebLink About04-01-2019 Park Board Packet Np RECR� Lino Lakes Parks and Recreation Department 600 Town Center Parkway a f z CI O F TY C I T Y; 4 ° O F Lino Lakes , MN 55014 T KE IN KE ( 651 ) 982 - 2440 Fax ( 651 ) 982 - 2439 www . ci . lino - lakes . mn . us �FPART PARK BOARD AGENDA "vrot1d-ay , Apr 1 .01. 0ie * * * **************** 6030 PM - Council Chambers Park Board Members: Pat Huelman (Chair), Andrew Levi, Richard Jensen, John Nordlund, Clark Gooder, Abby Haworth, Andrea Schmidt Public Services Director: Rick DeGardner and Kellie Schmidt, Administrative Assistant 1 . Call to Order and Roll Call 2 . Setting Agenda 3 . Approval of Minutes from October 1 , 2018 and January 7 , 2019 4 . Open Mike 5 . Review Recreation Department Website 6 . Consider Shenandoah Park Little Free Library Proposal 7 . Parks Department Updates A . Arena Acres Park B . Woods Edge Park C . Sunrise Park Playground Equipment D . Recreation Complex 8 . New Business 9 . Old Business 10 . Next Scheduled Park Board Meeting — May 6 , 2019 11 . Adjourn If you are unable to attend the meeting please call Kellie Schmidt at 651 982-2440 or email KSchmidt@LinoLakes. us DRAFT October 01 , 2018 CITY OF LINO LAKES Park Board Minutes DATE : October 01 , 2018 --- -- ----------------- - --- - TIME STARTED : 6 : 30 PM TIME ENDED . 7 * 14 PM MEMBERS PRESENT : Pat Huelman, Abby Haworth, Andrew Levi John Nordlund, Richard Jensen, Clark Gooder, and Andrea Schmidt MEMBERS ABSENT : None STAFF PRESENT : Rick DeGardner (Public Services Director) & Kellie Schmidt (Administrative Assistant — Public Services) 1 . Swearing in Andrea Schmidt Mayor Jeff Reinert swore in Andrea Schmidt as a new Park Board Member . 2 . Call to Order and Roll Call The October 01 , 2018 City of Lino Lakes Park Board Meeting was called to order by Park Board Chair Pat Huelman. 3 . Setting Agenda The Agenda was approved as presented . 4 . Approval of Minutes September 10 , 2018 Park Board Minutes Clark Gooder made a MOTION to approve the Meeting Minutes from September 10 , 2018 . Richard Jenson supported the MOTION . All in favor and MOTION carried . 5 . Open Mike There was no one present for Open Mike . Open Mike was closed . 6 . Review Arena Acres Park Master Plan Rick DeGardner gave a summary of the Arena Acres Park Master Plan meeting that was held on September 1 Ot" . Please refer to the memo at the end of the meeting notes for the summary . Candace Amberg , Senior Landscape Architect with WSB Engineering, presented the Arena Acres Park Master Plan that was based on the feedback they received from Page 1 DRAFT October 01 , 2018 resident at the Arena Acres Park Master Plan meeting ( See attached Arena Acres Park Master Plan layout) . Arena Acres Master Plan primary priorities consist of a single tennis court, open lawn area, and a bituminous access trail . Estimated of probably costs for this project is $ 110 , 000 . Future priorities include picnic shelter, concrete walls (form loop) , replace existing playground equipment . Estimated of probable costs would be $ 127 , 000 for the future priorities . Park board members asked questions regarding how big would the proposed shelter be , how old the playground equipment is , if the trees in the layout were existing or would need to be planted, is there a backboard for the tennis court, etc . Candace and Rick addressed that the shelter would be 20X20 (can be bigger if wanted) , playground equipment is from 1997 , some of the trees are there and others would need to be planted, and that in the current plan there is no backboard but if added, they would need to put in more expensive footings to withstand the wind . Clark Gooder asked how much in funds were originally allocated for the project . Rick DeGardner responded that $ 75 , 000 was allocated . Gooder then stated that if they approve this they would need to come up with more funds in which Pat Huelman replied that they would need to push back on some of their other trails by shortening things up and priorities to find funding to finish the project. Clark Gooder asked the board what they thought about the Arena Acres Master Plan list of primary and future priorities . Stated without walk ways they would trample the grass . Pat Huelman commented that the residents really wanted the tennis court . States that if we are going to invest in a tennis court we want a good tennis court . We will need good drainage and base . States he doesn ' t want to cut corners on the tennis court and if something else would need to be cut to create a good tennis court they should do it . Andrew Levi stated that he thought Candace did a good job on the Arena Acres Master Plan . It reflects what the residents want, but is worried about the funding . He has his reservation about adding a tennis court in a small community park. Pat Huelman stated that everyone should keep in mind what these small neighborhood parks were meant to be and what the residents directly adjacent to the park want . They should put amenities where they can be best kept up and have maintenance done . Returning the tennis court amenity is what the residents want . He wants to move ahead with the plan . Richard Jensen agreed with Huelman stating that the residents want a tennis court so they should give it to them . Also states that a shelter was not at the park in the past but it Page 2 DRAFT October 01 , 2018 would be nice to have one there so people could get out of the rain . Also asked if the concrete trail in the plan was needed . Rick DeGardner commented that the path was asked for by the residents . They want something for the kids to bike around on. Clark Gooder stated that the tennis court would not be serving the broader community but highlighted that it is something the residents want . He questions what type of precedent they are putting forward for other parks by doing this . Andrea Schmidt reminded the board that the residents stated they live on large lots . They don ' t need green space . They want amenities that are not in their backyard . Others outside the neighborhood could use the tennis courts . Clark Gooder stated that by doing all this it would be $ 237 , 000 out of a $ 500 , 000 budget and worried that people will fill the chamber room asking the Park Board when is their park getting it next . Recommends that they hold to the primary priorities at $ 110 , 000 and look to where else they would need to pull the funds from . Andrew Levi states it would be easier if it was 2 questions 1 . Do you approve the master plan? 2 . Where do you find the funds ? States that the funds is really what people are getting hung up on. The plan looks fine as that is what the residents said they wanted, but it is more than what they talked about in terms of funds . Pat Huelman states that in the past they have approved master plans and then the approach is where they start funding within the master plan . States they have a lot of master plans that are not fully funded and that has been part of the conversation with the City Council . Richard Jensen stated he does think a shelter should be in the primary priority . Pat Huelman suggests that they should vote on the approval of the master plan and then go back to it. Huelman commented that they should extend the path to get them to the park. Richard Jensen motions to approve Arena Acres Master Plan . Andrea Schmidt seconds the motion . Arena Acres Master Plan passes with all in favor. Pat Huelman asks the Park Board Members what their recommendation to council is for moving forwarded with master plan . He suggests telling them to start with the Primary Priorities of the master plan first . Page 3 DRAFT October 01 , 2018 Richard Jensen states he would like to recommend that the shelter be added . Clark Gooder asks Candace Amberg what the cost of the shelter would be and her response is "About $ 36 , 000" . Rick DeGardner reminds the Park Board Members that their recommendations were given to City Council and the Council approved $ 75 , 000 for this park . They then heard from the residents and the residents made it very clear that they want the tennis court . Once the 2019 budget gets approved the City Council may once again look at the Park Board again for their recommendations . Once they have an idea of the funds that will be allocated to the parks then the Park Board can look at all the different Master Plans for each park and prioritize that money . There are not any additional funds available tonight but can be revisited in the future . Pat Heulman recommends that they make a decision to get something started tonight as they want to get it started this fall . Recommends the tennis court . Clark Gooder comments that they will need to come up with park priorities and be ready to present them to the council as long term plans and inform them on what they have been talking about and what their priorities are whether its playground equipment, walk ways , etc . Rick DeGardner reminds the Park Board that they created the Park Comprehensive Plan earlier this year, which they will use as a tool for future determination of priorities and recommendation to City Council . Clark Gooder motions to move forward with the tennis court with the space they have at Arena Acres . Andrew Levi asks if the motion is just for the tennis court which Clark responded "I would do just the tennis court for right now" John Norlund asked what about extending the trail or is just the tennis court and Clark stated it would just be the tennis court . Clark Gooder then asked Candace if the $ 75 , 000 would cover the cost of the tennis court and she responded that it should unless there are unforeseeable issues like problems with the soil , etc . Andrew Levi seconds the motion of moving forward with tennis court as it appears that it would not exceed the amount of $ 75 , 000 . Page 4 DRAFT October 01 , 2018 Pat Huelman then asks Candace if they would get a better deal on bituminous trail when putting down the tennis court rather than doing it separately, which Candace responds "Potentially . " then states that is something they could price out to see if that would fit into the budget now at this time . Huelman then asks the board if they should put that down as an alternate "A" . Rick DeGardner states that they knew what they have,-towork uvith_r_iglitnnw so now it ' s just soliciting bids . Could put the trail down as an amendment or potential add-on . Pat Huelman asks if that would be a friendly amendment . Asks to get the tennis court for $ 75 , 000 and get a bid for the bituminous trail . John Nordland makes a motion for the amendment . Abby Haworth seconds the motion for the amendment . Amendment carried with unanimous vote . Park Board agrees they will present to City Council the plan to move forward with the tennis court and to get a bid for the bituminous trail . 7 . New Business It was discussed that the Park Board would look into having a Park Board work session to discuss parks and prioritize plans for 2019 fund recommendations . 8 . Old Business Richard Jensen discussed Birch Park and the issue that was raised about the stairs . Asked if there was any way that could be refined or if that is a space issue . Rick DeGardner stated that it ' s a space issue and the slope wouldn ' t work for a switch back and it wouldn ' t be ADA compliant . So changing of the stairs to a switch back design can ' t be done . Andrea Schmidt brought up the 12t" Avenue trail . Asked Rick DeGardner if it was correct that it would cost $ 150 , 000 to connect the trail in which Rick DeGardner stated that she was correct . Andrea then asked Rick "What is all involved in that cost" . Rick states that there is a drainage ditch located adjacent to 12th Avenue creating some drainage issues . Since the drainage ditch takes up most of the existing right-of-way, land acquisition will be needed . Engineering, surveying, and actual construction costs are also included in the estimated project cost . Clark Gooder mentioned that the park signage that ' was discussed in the September Park Board meeting should be included in the future comprehensive park plan . Pat Huelman agreed that they would need to bring the signage situation forward to the comprehensive plan when putting that together . 9 . Next Scheduled Park Board Meeting — November 05 , 2018 Page 5 DRAFT October 01 , 2018 106 Adjourn Richard Jensen made a MOTION to adjourn, Andrea Schmidt supported the MOTION . All in favor MOTION carried . Meeting was adjourned . Submitted by, Kellie Schmidt Administrative Assistant Lino Lakes Public Services Page 6 Draft January 7 , 2019 CITY OF LINO LAKES Park Board Minutes DATE : January 7 , 2019 TIME STARTED : 6 : 30 PM TIME ENDED : 7 : 55 PM MEMBERS PRESENT : John Nordlund, Richard Jensen, and Clark Gooder, MEMBERS ABSENT : Pat Huelman, Abby Haworth, Andrew Levi, and Andrea Schmidt STAFF PRESENT : Rick DeGardner (Public Services Director) 1 . Call to Order and Roll Call The January 7 , 2019 City of Lino Lakes Park Board Meeting was called to order by Park Board Member Clark Gooder . 2 . Setting Agenda Rick DeGardner, Public Services Director made a change to the agenda. He added 7B — Review Woods Edge Park Master Plan. 3 . Approval of Minutes October 1 , 2018 Park Board Minutes Due to lack of quorum, the Minutes were not approved and will be on the next meeting Agenda. 4 . Open Mike There was no one present for Open Mike . Open Mike was closed . 5 . Review 2018 Parks and Trails Capital Plan —City Council Work Session 6 . Recreation Complex Discussion — City Council Work Session Comments from Recreation Complex Discussion from City Council Work Session : Clark Gooder, Park Board Member, stated that the skate park would be the debate . That adding basketball courts would be something but something we fail to think about is volleyball courts . As we are trying to bring in kids and adults . Stated he believes this will be a point of contention as what will be put in that space . Page 1 Draft January 7 , 2019 Richard Jensen asked about the land in the diagram presented regarding the Recreation Complex Discussion and asked if the City owned the land around it . DeGardner stated that it is zoned rural and consists of 10 acres , which is the minimum lot size for rural districts . Pat Mahr, President of Central Lakes Little League, stated that they would move a chunk of their group over to the complex to play games 6 - 7 days a week (he provided an idea of what teams would play) . They would still use the other fields Lexington, Rice lake elementary, etc . He said what would be key is to get the concession stand as that is how they keep the prices low and give provide funds for their on-going operations . DeGardner asked Mahr how many Lino Lakes Kids play for their Legue and Mahr replied about 80% . DeGardner asked Mahr to get a total number to him so they have it . Gooder stated that the Recreation Complex is definitely needed. 7 . New Business 7A. Approval of 2019 Park Board Meeting Calendar The 2019 Park Board Meeting Calendar was approved as presented . 7B . Review Woods Edge Park Master Plan Bailey Krause and Jason Amberg from WSB presented the plans for Woods Edge Park which will be located behind the YMCA. They are looking for approval of the Master Plan. Phase 1 has an estimated budget of $286 , 000 (see Phase 1 handout slide) . On the slide the red dotted line is the center themed playground area that is in the shape of a basswood leaf. The white line indicates walk ways . There is a loop that will lead to the fort building area/natural play area that includes general landscaping . This is what gets us to the estimated budget. Would like approval for the plan. DeGardner asked WSB to explain the Natural Play Area in more detail . The Natural Play Area will consist of stumps to jump across, tree branches to build forts , a log balance beam, etc . WSB designs shows using natural elements to repurpose plant material from the area as well as encourage kids to design and use their imagination. Jason stated that they would send the Natural Play Area out for bid to contractors as alternate bid. Possibly city staff could help create the Natural Play Area. The $286 , 000 estimated cost will be taken out from the park dedication fees for residential development for this area. Due to the limited budget a boardwalk area will not Page 2 Draft January 7 , 2019 be included, however a possible boardwalk could be created in the future to overlook the wetlands when budget allows . There will be seating along the central playground container and a City bench will be installed in the park by the City of Lino Lakes . The existing trail will connect to Chomonix Golf Course & Rice Lake Elementary School . Clark Gooder, Park Board Member, stated he likes the idea about the natural area for the kids . Lets kids use imagination and the paths encourage people to get out and exercise . John Nordland stated he liked the plan with a natural theme . Sees a lot of kids who like to build forts and such . Richard Jensen, Park Board Member, asked if the natural elements would be replaced as they get old and broken. Would they be replaced by more natural items ? It was noted that elements that start to decompose and rot would be replaced by other natural elements . It was stated that the elements might not always be the same thing . Stumps could be replaced by rocks , etc . Rick DeGardner, Public Services Director, informed the board members that the City is working with Anoka County on a Joint Powers Agreement. The park will actually be on County property and this was all discussed in 2015 but was delayed when development slowed . He stated that there is still some legal property contracts that still need to be signed but there is no anticipated delays . At the current moment that is the only thing they are working on getting in order prior to starting with Phase 1 once approved. Gooder asked DeGardner when the anticipated start time would be . DeGardner stated the he would be going to City Council in three weeks to present Phase I to the council and he expects them to approve and have him start to send out bids . Bailey, with WSB , stated that it will take 34 weeks for the bids . DeGardner addressed Pat Mahr, President of Centennial Lakes Little League, who was in attendance in regards to his thoughts on the clover leaf baseball fields that will be part of the Recreation Complex that were presented at the Council Work Session. DeGardner also asked Mahr if there would be any benefit to doing in field grass at least on one field . Mahr responded that if you do the infield grass you would lose girls softball . He stated the fields look great and that they would get a lot of use out of them and look forward to moving the teams off the fields that they currently use in the surrounding cities of Lexington, Blaine, and Circle Pines as these fields are not very good . DeGardner asked Page 3 Draft January 7 , 2019 Mahr to send him the number of kids that would be using the field . DeGardner stated that it ' s more than what people think and that a number would be great to tell people so they can understand how important these fields are . Gooder stated that the Recreation Complex will be a good destination type park for people . DeGardner stated he will keep the park board posted on the progress and any updates . 8 . Old Business There was no old business to review. 9 . Next Scheduled Park Board Meeting — February 4, 2019 11 . Adjourn John Nordlund made a MOTION to adjourn, Richard Jenson supported the MOTION . All in favor MOTION carried . Meeting was adjourned . Submitted by, Kellie Schmidt Administrative Assistant Lino Lakes Public Services Page 4 CITY - 0F INtic KE DATE . April 1, 2019 TO : Park Board Members FROM : Rick DeGardner, Public Services Director RE : Review Recreation Department Website Earlier this year, the City of Lino Lakes updated their website and made it " live " . Since then , the Public Services Department has been dedicated to updating the information on their Recreation Page and finding ways to make the pages more " user friendly . " The goal was to make information easy to find by linking it in multiple areas and keep all information up -to - date . Although there are still items being worked on , the progress of getting the relevant and needed information that residents need to know on the website has been successful . Kellie Schmidt, Administrative Assistant, will lead a visual tour around the Recreation Department' s website . C :\Users\rick. degardner\Desktop\PARK BOARD MEMO Apr 2019 Rec Dept Website Toundoc CITY > OF LIN KE DATE : April 1, 2019 TO : Park Board Members FROM : Rick DeGardner, Public Services Director RE : Consider Shenandoah Park Little Free Library Proposal The attached request was recently received pertaining to the installation of a " Little Free Library' at Shenandoah Park . There are currently free libraries installed at Lino Park and Sunset Oak Park . Staff is not aware of any problems that have arisen . C :\Users\rick. degardner\Desktop\PARK BOARD MEMO Apr 2019 Shenandoah Park Free Library. doc I I Shenandoah park Little Free Library ; . I think a little free library at Shenandoah Park would benefit our community and encourage youth and adults to read. The park would be s a well trafficked location and allow for easy access . a Contact: Cora Rost i Construction Details : I plan on building the Kalamazoo Little Free Library (pictured above) with my father. The post generally does not need cement and is requires a 24"-30" hole . Since the hole is 2+ft deep someone may need to call Gopher State One Call (811 or 1400-2524166) to check for lines in the ground. Since I don't own the property, I don' t think I can do this . We will have to be in contact when I am ready to install the library (around June) . I haven ' t decided on a color scheme yet, but it will probably be floral themed or just a solid color. If we can ' t make the little free library ourselves we may as a last resort, buy one from the Little Free Library website . I have attached pictures of my preferred locations on the second page . Here is a link to the building plans if you want to see it in more detail : https ://Iittlefreelibr . or LWcontent/uploads/2012/09/Kalamazoo-LFL-Plans*2df . Timeline : We want to wait until it warms up a little outside before we build it and the ground needs to unfreeze. And I am in college so I ' ll have less free time around finals in May. I would estimate that we can have it built and installed by the end of June, maybe earlier. Ongoing Maintence : I will supply some books to get the library started and do paint touch-ups as needed. t Arrowhead Drive _cam �• f, � 1 .d .. _.!��`• mot=_ . Arrowhead Drive St` _ r err '=' D ' � t� ;• na ;i ;luar1 Psis- a Park r ' �+ r�o h ad or Arrowhead � �r lfhpad ' rAff uwhcaid Dr CITY CO) LINO KE DATE . April 1, 2019 TO : Park Board Members FROM : Rick DeGardner, Public Services Director RE : Arena Acres Park Update The City Council authorized staff to proceed with the construction of a tennis court at Arena Acres Park during the October 1, 2018 City Council work session . The paved trail has been included to provide accessibility from Andall Street to the tennis court, playground area , and basketball court . This project is divided into two parts — Site Improvements ( earthwork, aggregate, court and trail paving, court painting/striping) , and Fencing . Four quotes were received for the Site Improvements with the low quote submitted by Midwest Asphalt in the amount of $ 70, 487 . 10 . Three quotes were received for Fencing with the low quote submitted by Century Fence in the amount of $ 16, 174 . 80 . The City Council awarded both contracts during the March 25 , 2019 City Council meeting . We anticipate work commencing as soon as Arena Acres Park sufficiently dries out . Funding for this project is from the Park and Trail Improvement Fund . A depiction of the project area is attached . C :\Users\rick. degardner\Desktop\PARK BOARD MEMO Apr 2019 Arena Acres Update. doc 1 - _ om i J W ' ccCC FII 1— Z o w a Q W z a O 133H1S llVaNV N w � cr wm a 1- i I s I j r J �• _ I Z � . Q3 W J U t " fl It Z 0 3 w a V O , I- I .. W C i I I I I 1 I a . cc ti cc ) a a O } I J ; D CL Wi mcc WLU CC W le F ¢ � x m LU I J ' I04 , r . . I I a a cc Zo WC/) z w W - ir ° w Z u - CITY ' - OF INLA K 6 DATE : April 1 , 2019 TO : Park Board Members FROM : Rick DeGardner, Public Services Director RE : Woods Edge Park Update The City Council approved Resolution 19 - 15 ( Ordering the Project, Approving Plans and Specifications, and Authorizing Advertisement of Bids for the Woods Edge Park Project ) on January 28, 2019 . Bids were received and opened on Thursday, February 28, 2019 . A total of seven bids were received . The bid tabulation indicates the low bidder as Dunaway Construction , Columbus, MN , in the amount of $ 119 , 315 . 06 for the base bid plus all alternates . The City Council will be considering accepting the bids and awarding the project at the April 8, 2019 City Council meeting . Attached is the master plan of Woods Edge Park . C :\Users\rick. degardner\Desktop\PARK BOARD MEMO Apr 2019 Woods Edge Park Update. doe i C 0 r� -IF .r r , a Wr u I N IF t4, r� ` Flo C ' - _ IF N YY� F G V T FIFFIFFIFF am s x i ` W _ _ • Y wl to E cw � 'ti w � w t - j — � ; a z , w = msw a < i , y� ~ ZI Q y 40 E:a ' t vwi 0 $ ON r .� For Z sn Z JJ ♦ r s . For to a. • d v0— or pill Fit or , room + o 3 fr a IF x o y1 ' / qr 11II 1 IFFY iF o s s"� v a I #� M Ow Q t ` .: 4 . It IF 11 / Z I IF or E - K - c� , FE - u S' o u 5 / AN c ° ?i ForgIF �ci p o •. a C D Irro/ / C9 p r- >- EgsoB � o0000 � oc 4+� o y v o .° o »- � b n For, d � L r + c E -a $ o f Z Z57< ' � ° ° v aw � A; h � LU P 2 'ao c w N ° Eire g u �Z, 1^� c arrrrrr� w E E a 0 ° v I- . V a r C L 0 F L Q } h d u O` O v a N ) , c x d O EOFF l c l LU - or 7 } Z 0{ � ; Ol ` 4) E FrIm 7 a dS - ervn CITY - 0F INJAKES DATE : April 1 , 2019 TO : Park Board Members FROM : Rick DeGardner, Public Services Director RE : Sunrise Park Playground Equipment Update During the January 29 , 2019 City Council meeting, the City Council approved a contract with Northland Recreation Inc . in the amount of $ 95 , 000 for the design , equipment, border, safety surface , and installation of the Sunrise Park Playground Project (via Resolution No . 1943 ) . Public Services Department staff will undertake the removals process and perform the necessary site work . We are also communicating with the Centennial High School Honor Society in hopes they may be able to provide assistance as part of their volunteerism component this Spring . Our intent is to have the playground area ready for the beginning of the Summer Playground program (June 10 ) . Attached is the master plan of the new playground equipment . C :\Users\rick. degardner\Desktop\PARK BOARD MEMO Apr 2019 Sunrise Playground Equipment. doc 47 41 10, L 71 ' ALL DWENSIONS INSIDE OF CURB ALL CORNERS IV RADIUS 387 LINEAL FEET OF CURB 62060 SQ. FEET OF SURFACING 108' 311 I 88' �s;rmae4.� it it }- fr i.40 . V t IF All al lk mImm -O -C1 s� .AIt 1 ; _ -- t I lie Awl 14 t ifst� r x. wlet iPI � C. _ 41 ivar \ I - 'It�A IT / \ tom , : : ; . t f ww i . c' A�FF Vill LL It It lv� it imp,ldr. View to L 1p III it At pr till . . s `` %f1ti kIn . - me I y , L' �.y;" ter10 - \ ' {sr yeti fit' - CITY > OF LNGLAKES DATE : April 1 , 2019 TO : Park Board Members FROM : Rick DeGardner, Public Services Director RE : Recreation Complex Update The City Council discussed this topic most recently during the January, February, and March City Council Work Sessions and directed staff to place this on the April 1st work session agenda for further discussion . The total estimated cost for Phase 1A Base Development is $ 592, 232 , including contingency and design fees . The City Council has previously designated $ 375 , 000 to fund this first phase . Staff has identified the following funding sources to fill the gap : ( 1 ) $ 137, 000 from 2018 Parks and Trails Capital Projects Fund ( 2 ) $ 80, 232 from the Dedicated Parks Fund . The master plan and cost estimates for Phase 1A are attached . The proposed development includes six pickleball courts, two tennis courts, parking lot, trails, and landscaping . The shelter and basketball court are not reflected in the base development costs . C :\Users\rick. degardner\Desktop\PARK BOARD MEMO Apr 2019 Recreation Complex Update. doc ' I I w i cwn c� j le 77 � w I � r r I V & It I I kk Qj CD i C 'a CL k t H i t I tY r, } N '✓ 1Ile, _ - Eli 14 P _ O co ltl -Y rJ Fm �l �d C L75 WS — Item 6 WORK SESSION STAFF REPORT Work Session Item No. 6 Date. March 4, 2019 To : City Council From . Rick DeGardner, Public Services Director Re : Recreation Complex Discussion Background The City Council discussed this topic at last month ' s work session and directed staff to place this on the March work session agenda. The total estimated cost for Phase IA Base Development is $ 592 ,232, including contingency and design fees . The City Council has previously designated $375 , 000 to fund this first phase . Staff has identified the following funding sources to fill the gap : ( 1 ) $ 137, 000 from 2018 Parks and Trails Capital Projects Fund (2) $ 80,232 from the Dedicated Parks Fund. There was also discussion considering placing the development of Phase IA on the ballot for consideration. The master plan and cost estimates for Phase IA are attached. The proposed development includes six pickleball courts , two tennis courts , parking lot, trails, and landscaping. The shelter and basketball court are not reflected in the base development costs . Requested Council Direction For informational-purposes . Staff will need further direction if the City Council wishes to proceed with construction . WSb t Memorandum To : Rick DeGardner, Lino Lakes From : Jason Amberg , WSB Bailey Krause , WSB Date : January 29 , 2019 Re : Lino Lakes Recreation Complex — Updated Cost Estimates WSB Project No , 012854-000 Rick , the following pages provide an overview of the probable costs to construct Phase 1A (the court area) and Phase 1 B (the ballfield area) based on the final concept master plan which has 15 been updated per your direction following the council meeting on Jan . 7 , 2019 . This information 0 will be updated and reviewed with you in the next steps of final design for phases / elements c� approved by the City. m Phase 1A - Base Development U> PROJECT TOTAL ITEM DESCRIPTION UNIT Unit Price Est. Qty. Est. Cost 0 1 Mobilization (MAX. 5%) LS $21,693,50 1 $21,693,50 2 Grading, Earthwork & Erosion Control CY $4.00 2,500 $101000.00 3 Stormsewer System LS $15,000,00 1 $15,000,00 Bituminous Parking Lot w/ 10" Compacted Agg. Base (36 LO M 4 SY $33.00 1,700 $561100.00 Stalls) - assumes 24" Soil Corrections 5 Curb & Gutter LF $25 .00 750 $18,750.00 8.5' Wide Bituminous Trails w/ 6" Compacted Agg, Base SY $32.00 135 $4,320.00 6 & Assuming 24" Soil Corrections w 10' Wide Bituminous Regional Trail w/ 6" Compacted SY $32.00 225 $7,200900 7 Agg. Base & Assuming 24" Soil Corrections z 2i (6) Pickle Ball Courts (Assumes 36" Soil Corrections) LS $1551000.00 1 $1558000.00 ai 8 Includes : Surfacing, Fencing and Past & Net System 0 9 (2) Tennis Courts (Assumes 36" Soil Corrections) Includes: LS $160,000.00 1 $160,000.00 n- Surfacing, Fencing, and Post & Net System w 10 Landscaping Restoration ACRE $41500.00 1 $4,500.00 z z 11 Trees & Plantings LS $3,000.00 1 $3,000.00 PROJECT SUBTOTAL $4551563.50 — 15% CONTINGENCY $6%334.53 0 15% DESIGN FEES $68,334.53 W TOTAL $592,232.SS r Phase 1.A - Potential Add-Qns AL cn ITEM DESCRIPTION UNIT Unit Price PROIECTTOTos w Est* Qty. Est. Cost D 1 24' Shelter with Concrete Base & Picnic Tables LS $45,000,00 1 $45,000.00 w 2 1 Full Basketball Court LS $25,000.00 1 $25,000.00 2 Add-Ons Subtotal: $70,000.00 a 15% CONTINGENCY $1%500.00 z w 15% DESIGN FEES $10,500.00 x Add»Ons TOTALI $91,000600 0 r K:\012854-000\Quantity\Preliminary\012854_Lino Lakes_Memorandum .docx 2019-01 -29.docx Rick DeGardner January 29 , 2019 Page 2 Phase 1B - Base Development ITEM DESCRIPTION UNIT Unit Price PROJECT TOTAL Est. Qty. Est, Cost 1 Mobilization (MAX. 5%) LS $90,860.25 1 $90,860. 25 2 Grading, Earthwork & Erasion Control CY $4.00 34,500 $138,000,00 01 ree Clearing . 4 Wetland Impacts LS $350000.00 1 $35,000.00 5 well LS $300000,00 1 $3%000.00 6 Stormsewer System LS $321000.00 1 $32,000400 7 Centerville Road Modifications (Turn Lanes / Bypass) LS $5001000.00 1 $500,000,00 Bituminous Drive & Parking w/ 10" Compacted Agg. Base 8 SY $33.00 11,900 $392,700.00 (Assumes 24" Soil Corrections) 9 Curb & Gutter LF $20.00 2,100 $42,000.00 10 8.5' Wide Bituminous Trails w/ 6" Compacted Agg- Base SY $3200 615 $19,680.00 & Assuming 24" Soil Corrections 11 200' Little League Balifield - includes: Irrigation, Fencing, LS $3.20,000,00 4 $480,000,00 Agglime, Backstop, Benches & Bleachers Bituminous Ballfield Plaza w/ 6" Compacted Agg. Base & 12 SY $32.00 2,600 $831200.00 Assuming 24" Soil Corrections 13 Concrete Pad for Portable Concession SF $ 11.00 625 $6,875.00 14 Landscaping Restoration ACRE $41500.00 4.5 $201250400 15 Trees LS $24,000400 1 $24,000.00 PROJECT SUBTOTAL $1,908,06S.25 15% CONTINGENCY $286,209.79 15% DESIGN FEES $2861209.79 TOTAL $2,480,484.83 Phase 1B - Potential Acid-Ons ITEM DESCRIPTION UNIT Unit Price PROJECTTOTAL Est, Qty. Est. Cost 1 Play Area - includes: Wood Fiber Play Surfacing, Play LS $100,000.00 1 $100,000.00 Container Concrete Curb, Sidewalks & Play Equipment 2 30' Shelter with Concrete Base LS $60,000,00 1 $60*000400 3 Picnic Tables EACH $11100.00 4 $4,400.00 4 15and Volleyball Courts L5 $9,000.00 1 $9,000.60 Add-Ons Subtotal : $17%400.00 15% CONTINGENCY $26,010.00 15% DESIGN FEES $ 26,010.00 Add-Ons TOTAL $225,420.00 K:\012854-000\Quantity\Preliminary\012854_Lino Lakes_Memorandum .docx 2019-01 -29.docx