HomeMy WebLinkAbout03-04-2019 Council Work Session MinutesCITY COUNCIL WORK SESSION
March 4, 2019
APPROVED
1 CITY OF LINO LAKES
2 MINUTES
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4 DATE :March 4, 2019
5 TIME STARTED 6:00 p.m.
6 TIME ENDED 9:10 p.m.
7 MEMBERS PRESENT :Council Member Rafferty,
8 Manthey, Stoesz and Mayor Reinert
9 MEMBERS ABSENT :Council Member Maher
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11 Staff members present: City Administrator Jeff Karlson; Public Safety Director John
12 Swenson; Community Development Director Michael Grochala; City Planner Katie
13 Larsen; Public Services Director Rick DeGardner; City Engineer Diane Hankee.
14 1. 12th Avenue Trail —City Engineer Hankee noted that the council is considering a
15 trail connection in this area as requested by area residents. Based on preliminary design
16 work and meeting with property owners in the area, options have been identified: east
17 side with existing ditch system; east side with adding curb and gutter along 12th Avenue;
18 and west side at 12�' Avenue. Staff did engage residents in establishing these options and
19 on drainage issues. Ms. Hankee noted cost estimates and said that staff would like to
20 discuss financing options with the council; staff is recommending that the council
21 consider funding as part of 2020 budget discussions.
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23 Council Member Manthey remarked that he appreciates the willingness of the property
24 owners to get this project done. The cost has come in higher than expected.
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26 Mayor Reinert asked if there is any other work in that area in the foreseeable future and
27 Community Development Director Grochala said nothing with the street there; something
28 further down. The council will have to discuss this project as part of next year's budget.
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3o Council Member Rafferty remarked that the situation is unique; there's traffic and speed
31 and a safety situation that has been brought to the council's attention.
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33 A resident noted that getting to the park is a big part of the situation but there are also a
34 lot of people walking dogs; she noted also that there is quite a drop off.
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36 Council Member Stoesz asked if it would be feasible to make the shoulder of the road
37 wider as a temporary project. Ms. Hankee said that was considered but wasn't identified
38 as a good fix for the long term and for the cost.
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4o Mayor Reinert asked that the matter come back to the council at the May work session to
41 keep it on the radar. He explained for the residents who were present how the city
42 collects a park dedication fee. The residents asked where their park dedication funds
43 went and Mr. Grochala said probably Birch Park and Holly trail.
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CITY COUNCIL WORK SESSION March 4, 2019
APPROVED
The council will continue consideration of the trail project at the May work session.
2. Lyngblomsten Senior Living Community — City Planner Larsen noted that this
project has been reviewed at the Planning and Zoning board and also at a
neighborhood meeting. She reviewed a PowerPoint presentation outlining:
Background on the an use application for the redevelopment;
Site location map;
A general overview of the project elements proposed (218 housing units, club
house, parking lots, future restaurant, future commercial development);
Senior living community is proposed (elements reviewed);
Senior living campus is included (elements reviewed);
3D rendering of the proposed project;
History of Lyngblomsten; a longstanding local organization serving older
adults; noted that some services would be available to non -development
residents;
The project includes three phases and elements;
Zoning and land use review;
Density (9.36 units per acre net density);
Master Plan that was approved for the area previously; comparison with
master plan overview and Lyngblomsten plan overview;
Transportation and access;
Regarding the transportation element, Mayor Reinert recommended that staff
include discussion of a roadway alignment as they look at roadway work.
Director Grochala explained how the County is looking at building on some
improvements. Council Member Stoesz mentioned people coming out of the
gas station and the sharp ending of the trail on the Shoreview side. Ms.
Larsen noted that the trail is part of Anoka County's regional system.
Traffic study submitted in January; study findings were reviewed; overall level
of services;
- Trails and open space planning;
Greenspace buffers (existing trees and more plantings planned);
Utility Improvements planned;
Stormwater utilities planned;
- Site design and urban form;
Architecture review (building views, tree preservation, landscaping);
Impervious surface meets requirements;
Preliminary plat (common areas to be maintained by Lyngblomsten); There
was discussion about commercial development on the corner of Hodgson and
County Road J;
Park dedication fees (trail construction costs will be deducted);
Design guidelines (would come forward with final design/plat);
Architectural design standards (will continue being developed);
Summary (benefits gained, setbacks);
Results of Planning and Zoning Board review;
CITY COUNCIL WORK SESSION March 4, 2019
APPROVED
87 - Tax increment financing (TIF) application anticipated.
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89 Mayor Reinert asked for the Public Safety Department's opinion on the project. Director
90 Swenson said the department has been involved since early conception; there is
91 willingness on the developer's part to work with the City on service needs but it's clear
92 that there will be additional emergency services needed with the development; he added
93 that this facility will have nursing staff and that should be helpful.
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95 Mr. Witham, 211 Woodridge Lane, representing the neighborhood. He stated that they
96 appreciate that the developer has listened to their concerns. There was much concern
97 about the height. They are happy for the buffering. Some people have concern about
98 water and runoff and they are going to trust the planners. They don't want to see this
99 project lead the way to additional four story buildings because that would overwhelm
100 capacity. They are happy with the way the developer has used the flexibility of the PUD
101 so as to benefit all parties. Mayor Reinert said he feels that the design presented would
102 be friendly to the existing residents; there seems to be attention to fitting into the existing
103 neighborhood. A resident noted his concern (he's on the south end) that he will not get
104 the same buffer as his neighbors. Staff will continue working on that element and will try
105 to address that concern much as possible.
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107 Mayor Reinert indicated that the project will continue moving forward so the council will
108 be seeing requests for approval.
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110 Council Member Stoesz asked how the northern road will connect and how that impacts
i i 1 the future. Ms. Larsen explained how the roadway system is being planned to serve
112 future development on the eastside of Hodgson. Council Member Stoesz asked about the
113 appropriate time to discuss construction traffic and imposition on the neighborhood; Ms.
114 Larsen said it will certainly be discussed and managed as construction begins.
115 3. Elmcrest Avenue and Cedar Street Roadway Paving —City Engineer Hankee
116 explained that staff is following up on the Council's January direction to meet with the
117 City of Hugo regarding cost sharing for this project. Staff was also asked to explore the
118 elimination of certain hunting restrictions in the area. The City of Hugo has outlined
119 their hunting restrictions and are not receptive to any change. The roadway improvement
120 costs were discussed and Hugo eventually agreed to cover the cost of Elmcrest Avenue.
121 They will continue their plowing services also. Staff is proposing a plan to finance this
122 work through existing special assessment funding in the street reconstruction fund and
123 MSA funds. A joint powers agreement would establish terms of the project with the City
124 of Hugo.
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126 The council concurred with the plans as presented, recognizing the additional work of
127 staff that brings forward a better situation. This could be a 2019 project.
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129 Mayor Reinert asked Director DeGardner to thank the plowing staff for their good work;
130 awesome job this year.
CITY COUNCIL WORK SESSION
March 4, 2019
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APPROVED
4. Blue Heron Days Parade Traffic Plan — Public Safety Deputy Director Kyle
Leibel reviewed the written staff report outlining options for changes including changing
where parade would end and/or establishing a trail for property access during the parade.
Mayor Reinert said he likes option three but also sees the benefit of having the parade
follow a circuit to get things back to start.
Council Member Manthey said he supports option three and wouldn't have a problem
with adding another option to get parade vehicles back.
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140 Mayor Reinert said he'd hate to see the parade shortened by a third so would appreciate
141 some way to keep it its current length.
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143 Public Safety staff will begin discussions with Target regarding the establishment of a
144 path.
145 5. West Shadow Lake Drive Project Request for Additional Curb —City
146 Engineer Hankee reviewed her written staff report. As part of a resident information
147 meeting, staff was asked by certain property owners to amend the street construction
148 plans to keep the golf course access open a little longer (until the golf course opens in the
149 spring) and to extend the addition of curb at the south end of the roadway. The extension
150 of curb and would add an additional $28,000 to the project cost (which would come from
151 the closed bond fund).
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153 The possibility of other non -curbed areas being added was discussed. Staff will
154 approach all those without curbs plan.
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156 The council concurred with the amendments but directed staff will do the outreach and
157 come forward with a full recommendation for a change order.
158 6. Recreation Complex Discussion —Public Services Director DeGardner read his
159 written staff report. He is providing additional information on cost of the recreation
160 development that was discussed (pickle ball courts, tennis courts, parking lot, trails and
161 landscaping). Staff is identifying two sources that could fill the gap in funding past the
162 budget for this year.
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164 Council Member Rafferty discussed that the project makes sense in conjunction with
165 other work that will be done in the area (i.e. water tower) but not in the context it being
166 the beginning of an overall buildout of the park.
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168 Mayor Reinert said he supports a project with the property. He asked about a schedule
169 and Mr. DeGardner said it would make sense in conjunction with the water project, with
170 completion most likely in 2020. Mayor Reinert indicated that there may be additional
171 opportunity and investment coming for a project in this area and so he'd like to continue
172 the discussion at next month's work session.
CITY COUNCIL WORK SESSION March 4, 2019
APPROVED
173 7. Zoning Ordinance Updates - Community Development Director Grochala
174 reviewed his written report, utilizing a PowerPoint presentation about the areas that staff
175 proposes to change. Amendments are proposed to the zoning ordinance in the following
176 areas:
177 - Multiple Building on Single Lot in Commercial/Industrial;
178 - Exterior Storage;
179 - Retaining Walls;
180 - Driveway Width;
181 - Metal Roofs.
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183 Staff will proceed to review the changes as necessary with the Planning and Zoning
184 Board and will bring amendments forward to the council as appropriate.
185 8. Police K9 Rotation —Public Safety Director Swenson reviewed his written report
186 updating the council on the City's K-9 program and members. He is suggesting that it is
187 probably time to look at a replacement plan and that may involve some overlap and the
188 outfitting of an additional vehicle.
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190 Mayor Reinert said he sees the benefit in moving forward now and in a way that doesn't
191 include an interruption in service and that provides for good training of a new K-9 and
192 handler. He sees the associated cost as nominal.
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194 Council Member Rafferty asked about experience with the type of dog used and Director
195 Swenson said that will be part of discussions moving forward; that topic is linked to
196 training options.
197 9. 2019 Squad Purchase —Public Safety Director Swenson reviewed his written
198 report that informs the council of progress in making the 2019 authorized squad purchase.
199 The Ford Motor Company has stated a delay in fulfilling orders resulting in the City
200 having to wait for a 2020 model at an additional cost. Staff has worked with the City
201 Attorney and the State of Minnesota on rectifying or at least making the most of this
202 situation.
203 10. Advisory Board Interview Schedule —Administrator Karlson asked the council
204 to schedule the next set of interviews.
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206 The Council will interview six candidates on March 11, beginning at 5:30 p.m.
207 11. Council Updates on Boards/Commissions, City Council
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209 Council Member Stoesz will be elected Chair of the North Metro Telecommunications
no Board.
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CITY COUNCIL WORK SESSION March 4, 2019
APPROVED
212 Director Swenson updated the council on efforts to gain support on the resolution on
213 emergency services.
214 12. Monthly Progress Report - Administrator Karlson noted that there are no
215 applicants for the recycling intern position. The position will continue to be advertised.
216 Review Regular Council Agenda of March 11, 2019 —The agenda was reviewed and
217 there were no changes.
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219 The meeting was adjourned at 9:10 p.m.
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221 These minutes were considered, corrected and approved at the regular Council meeting held on
222 March 25, 2019.
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227 Juli e Bartell, City Jerk
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