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HomeMy WebLinkAbout03-25-2019 Council Meeting MinutesCOUNCIL MINUTES March 25, 2019 APPROVED 1 CITY OF LINO LAKES 2 MINUTES 4 5 DATE March 25, 2019 6 TIME STARTED 6:30 p.m. 7 TIME ENDED 7:30 p.m. 8 MEMBERS PRESENT Council Member Rafferty, Maher, 9 Manthey, Stoesz and Mayor Reinert 1 o MEMBERS ABSENT 11 12 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 13 Grochala; City Engineer Diane Hankee; Utilities Supervisor Justin Williams; and City Clerk Julie 14 Bartell 15 16 PUBLIC COMMENT 17 18 No one was present to address the council regarding a matter not on the agenda. 19 20 SETTING THE AGENDA 21 22 The agenda was amended to table Item 3A. 23 24 CONSENT AGENDA 25 26 Council Member Maher moved to approve the Consent Agenda, Items I A through 1 H, as presented. 27 Council Member Stoesz seconded the motion. Motion carried on a voice vote. (Abstain — Maher 28 Item 1 B; Manthey Items 1 C, 1 D and 1 E; Rafferty Item 1 F) 29 30 ITEM ACTION 31 32 Consideration of Expenditures: 33 34 March 25, 2019 (Check No. 109883 — 35 109972, $636,527.35) Approved 36 37 March 4, 2019 Council Work Session Minutes Approved 38 39 March I I, 2019 City Council Meeting Minutes Approved 40 41 March 11, 2019 Minutes — Interviews Approved 42 43 March I I, 20189 Minutes — Interviews Approved 44 45 March 5, 2019 Minutes — Jt Mtg with P&Z Board Approved 1 COUNCIL MINUTES March 25, 2019 APPROVED 46 47 Consider Resolution 1941, Approving a Peddler/Solicitor 48 License for Edward Jones — Daniel Chrzanowski Approved 49 50 Consider Resolution 1941, Approving Declaration of 51 Restrictive Covenant for Main Street Shoppes 2nd Addn Approved 52 53 FINANCE DEPARTMENT REPORT 54 55 There was no report from the Finance Department. 56 57 ADMINISTRATION DEPARTMENT REPORT 58 3A) Consider 2nd Reading of Ordinance No. 2-19, Amending Chapter 208 of the Lino Lakes 59 City Code Providing for a Public Safety Department — 60 Item 3A was tabled by the council. 61 3B) i. Consider 2nd Reading of Ordinance No. 3-19, Amending Chapter 205 of the City 62 Code; ii. Consider Resolution No. 19-38, Approving a Summary of Ordinance No. 3.19 for 63 Publication Administrator Karlson reviewed the proposed changes: 64 - Strike language that exempts the Public Safety Director as a direct report to the City 65 Administrator; 66 - Exclude "temporary" employees from needing council approval for hire. 67 Council Member Maher moved to waive the full reading of Ordinance No. 03-19. Council Member 68 Stoesz seconded the motion. Motion carried on a voice vote. 69 Council Member Maher moved to approve the 2nd Reading and passage of Ordinance No. 03-19 as 70 presented. Council Member Stoesz seconded the motion. Motion carried: Yeas, 5; Nays none. 71 Council Member Maher moved to approve Resolution No. 19-38 as presented. Council Member Stoesz 72 seconded the motion. Motion carried on a voice vote. Consider Ind Reading of Ordinance No. 4-19, Amending Chapter 207; ii. Consider 74 Resolution No. 19-391 Approving a Summary of Ordinance No. 4-19 for Publication — 75 Administrator Karlson explained that this is a minor change, amending language certain language 76 relating to the Human Resources Department. 77 Council Member Maher moved to waive the full reading of Ordinance No. 04-19. Council Member 78 Rafferty seconded the motion. Motion carried on a voice vote. 79 Council Member Rafferty moved to approve the 2nd Reading and passage of Ordinance No. 04-19 as 80 presented. Council Member Maher seconded the motion. Motion carried: Yeas, 5; Nays none. 2 COUNCIL MINUTES March 25, 2019 APPROVED 81 Council Member Maher moved to approve Resolution No. 19-39 as presented. Council Member Stoesa 82 seconded the motion. Motion carried on a voice vote. 83 0") Consider Appointment of Police Officer —Administrator Karlson reviewed the written 84 recommendation to hire Mr. Kenny Sinna for the vacant police officer position. 85 Council Member Manthey moved to approve the appointment of Kenny Sinna as recommended. 86 Council Member Rafferty seconded the motion. Motion carried on a voice vote. 87 88 PUBLIC SAFETY DEPARTMENT REPORT 89 90 There was no report from the Public Safety Department. 91 92 PUBLIC SERVICES DEPARTMENT REPORT 93 SA) Consider Resolution No. 19-35, Accepting Bids and Awarding Construction Contract for 94 Civic Complex Roof Replacement Project — Utilities Supervisor Williams requested that the 95 council approve the resolution. He reviewed the written report outlining staffs recommendation to 96 proceed with the low bidder. 97 Council Member Manthey moved to approve Resolution No. 19-35 as presented. Council Member 98 Rafferty seconded the motion. Motion carried on a voice vote. 99 SB) Consider Resolution No. 19-36, Awarding Contracts for Arena Acres Park Project — 100 Utilities Supervisor Williams requested that the Council approve the resolution. He reviewed the 101 written report outlining staffs recommendation to award a contract for the project (tennis courts and 102 trail). Funding was reviewed (Parks and Trails Improvement Fund). 103 Mayor Reinert spoke in favor of the project. A tennis court was removed and residents were not 104 happy. This will provide a new tennis court as well as a trail. los Council Member Stoesz asked if it would ever make sense for staff to build the trails. Mr. Williams 106 suggested that trail development would decidedly take away from the other important work of the 107 parks department. 108 Mayor Reinert offered thanks to Council Member Rafferty for his work in knocking doors in the 109 neighborhood to see how residents wanted to proceed. 110 Council Member Rafferty moved to approve Resolution No. 19-36 as presented. Council Member 111 Maher seconded the motion. Motion carried on a voice vote. 112 SC) Consider Resolution No. 19-37, Authorizing Preparation of Plans and Specifications, 113 Well No. 1 Rehabilitation Project —City Engineer Hankee requested that the council approve this 114 resolution that would allow staff to proceed with preparation of plans and specifications for the well 115 rehabilitation project. The plans would be prepared by WSB & Associates. When asked, Ms. 116 Hankee said staff expects the project to remain within the budget of $225,000. COUNCIL MINUTES March 25, 2019 APPROVED 117 Council Member Rafferty moved to approve Resolution No. 19-39 as presented. Council Member 118 Manthey seconded the motion. Motion carried on a voice vote. 119 120 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 121 6A) Consider Resolution No. 19-26, Approving Amendments to the Designated Municipal 122 State Aid (MSA) Street System — City Engineer Hankee explained that staff is recommending that 123 the council approve certain amendments to those streets in the city that are designated as MSA. With 124 this action, the City would be maximizing the amount of roadway that can be designated as well as 125 enhancing MSA revenue to the City. 126 Council Member Stoesz clarified that although the City sees this as enhanced revenue, it originates 127 from gas tax paid by gas consumers. 128 Council Member Rafferty asked if this an annual review? Ms. Hankee said it has been done 129 regularly. 130 Mayor Reinert remarked that these funds have grown markedly during his tenure on the council. Also 131 the amount of City funds that are designated for street work has grown. He noted the City's 132 Pavement Management Plan as the document that guides the replacement/rehabilitation of roads. 133 Council Member Maher moved to approve Resolution No. 19-26 as presented. Council Member 134 Rafferty seconded the motion. Motion carried on a voice vote. 135 6B) Consider Resolution No. 19-28, Approving Amended Development Agreement, 136 Northpointe 7t' Addition— City Engineer Hankee reported that the amendment requested would 137 provide for construction of a trail. This change requires amendment of the development agreement 138 for the NorthPointe 7th Addition. 139 Council Member Maher moved to approve Resolution No. 19-28 as presented. Council Member 140 Man -they seconded the motion. Motion carried on a voice vote. 141 6C) Consider Resolution No. 19-32, Adopting Local Water Plan— City Engineer Hankee 142 explained that the resolution would provide for the council's adoption of the Local Water Plan (City). 143 The plan was approved by the council for distribution and has since been approved by the watershed 144 district with minor adjustments. Staff is recommending adoption of the plan. She noted that the plan 145 will have to be updated in the area of land use maps. 146 Council Member Maher moved to approve Resolution No. 19-32 as presented. Council Member 147 Manthey seconded the motion. Motion can•ied on a voice vote. 148 6D) Consider Resolution No. 19-27, Approving Change Order No. 1, West Shadow Lake 149 Area Improvement Project— City Engineer Hankee first updated the council on the project schedule. 150 She then reported that the resolution would approve a change order, requested by the residents, that 151 would extend curbing. The change will be funded through the closed bond fund for the project. 152 Mayor Reinert said he's been in the area and knows the current road conditions are challenging. He 153 announced that the project (beginning with the removal of bituminous) will start next month and that 154 will be an improvement. COUNCIL MINUTES March 25, 2019 ] 55 Council Member Maher moved to approve Resolution No. l 9-27 as presented. Council Member 156 Manthey seconded the motion. Motion carried on a voice vote. l 5 / 6E) Consider Resolution No. 19-33, Authorizing Preparation of Plans and Specifications, 158 East Cedar Street & Elmcrest Avenue Improvement Project— City Engineer Hankee said that staff 159 is requesting authorization to proceed with the preparation of plans and specifications for this project. 160 The City has already entered into a collaboration agreement (JPA) to share certain project costs. She 161 noted the estimated project costs and funding sources. Also WSB & Associates has submitted a 162 proposal to prepare the necessary background work. She reviewed the proposed project schedule. 163 Council Member Manthey said he knows from speaking with residents in that area that they are very 164 much looking forward to the improvements. 165 Council Member Stoesz asked, with the completion of this project, how many gravel roads remain? 166 Staff noted Pine Street and one other area. Council Member Stoesz wondered if there will be Public 167 Works equipment that will no longer be needed. Staff will investigate. 168 Council Member Manthey moved to approve Resolution No. 19-33 as presented. Council Member 169 Stoesz seconded the motion. Motion carried on a voice vote. 170 6F) Consider Resolution No. 19-34, Approving Pay Request No. 1 and Final, 2019 Surface 171 Water Improvement Project— City Engineer Hankee reviewed the written report. There will be 172 additional projects brought forward based on available funding. 173 Council Member Maher moved to approve Resolution No. 19-34 as presented. Council Member 174 Manthey seconded the motion. Motion carried on a voice vote. 175 6G) Consider Ist Reading of Ordinance No. OS-19, Amending City Code Section 1007 Related 176 to Multiple Principal Buildings on One Parcel, in Commercial, Industrial or Public/Semi-Public 177 Zoning Districts— Community Development Director Grochala reviewed the zoning ordinance 178 amendment. This would change current language to allow multiple buildings in certain cases 179 through the conditional use permit process. Previously a Planned Unit Development process was 180 required. 181 Council Member Maher moved to approve the 1st Reading of Ordinance No. 05-19 as presented. 182 Council Member Stoesz seconded the motion. Motion carried on a voice vote. 183 61a) Consider lst Reading of Ordinance No. 06-19, Amending City Code Section 1007, 184 Providing for Retaining Walls in Excess of 42" in Height —Community Development Director 185 Grochala reviewed the zoning ordinance amendment. The current restriction on retaining walls 186 height would be changed. 187 Mayor Reinert suggested that this is a common sense change. 188 Council Member Manthey remarked that this should help individual homeowners who work on their 189 property; it makes the requirements easier to understand. 190 Council Member Rafferty moved to approve the 1st Reading of Ordinance No. 06-19 as presented. 191 Council Member Maher seconded the motion. Motion carried on a voice vote. 5 COUNCIL MINUTES 1Vlarch 25, 2019 192 193 194 195 196 197 198 199 200 201 202 203 204 205 206 207 208 209 210 211 212 213 214 215 216 217 218 219 220 221 222 223 224 UNFINISHED BUSINESS There was no Unfinished Business. NEW BUSINESS There was no New Business. COMMUNITY EVENTS SPRING FLING will be held Friday, April 12 at 6:15 pm. For more information, please contact the Parks & Recreation Department. COMMUNITY CALENDAR �l- Wednesday, March 27 4- Monday, April 1 - Monday, April 1 Thursday, April 4 Monday, April 8 ADJOURN Community Calendar —A Look Allead March 27, 2019 through April 8, 2019 6:30 p.m., Council Chambers 6:00 p.m., Community Room 6:30 p.m., Council Chambers 8:00 a.m., Community Room 6:30 p.m., Council Chambers Environmental Board Council Work Session Park Board EDAC City Council Meeting There being no further business, the council meeting was adjourned at 7:30 p.m. These minutes were considered and approved at the regular Council Meeting, A 225 S 226 J 227 Bartell, City Jeff R�in�ft, Mayor 2019