Loading...
HomeMy WebLinkAbout2019-037 Council ResolutionCITY OF LINO LAKES RESOLUTION NO. 19-37 RESOLUTION AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS WELL NO. 1 REHABILITATION PROJECT WHEREAS, the City of Lino Lakes Public Works has identified Well No. 1 is in need of repair and rehabilitation; and WHEREAS, the City Council is ordering the project finding that it would be in the best interest of the City to proceed with the preparation of plans and specifications; and WHEREAS, WSB, the City Engineer, has submitted a proposal to prepare plans and specifications. NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes: 1. Authorizes the Preparation of the Plans and Specifications for the Well No. 1 Rehabilitation Project. 2. WSB and Associates are designated as the engineer for this improvement and directed to prepare plans and specifications for the Well No. 1 Rehabilitation Project for an amount not to exceed $59,366.00. Adopted by the Council of the City of Lino Lakes this 25th day of March, 2019. The motion for the adoption of the foregoing resolution was introduced by Council Member Rafferty and was duly seconded by Council Member Manthey and upon vote being taken thereon, the following voted in favor thereof: Rafferty, Manthey, Stoesz, Maher, Reinert The following voted against same: none Jeff Reinert, a . r ATTEST: Julia i e Bartell, Cit C1ea.� CITY COUNCIL AGENDA ITEM 5C STAFF ORIGINATOR: Diane Hankee, City Engineer C. C. MEETING DATE: March 25, 2019 TOPIC: Consider Resolution 19-37, Authorize the Preparation of Plans and Specifications, Well No. 1 Rehabilitation Project VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting Council authorization to prepare plans and specifications for the Well No. 1 Rehabilitation Project. BACKGROUND Well No. 1 has been identified by Public Works staff to be operating inefficiently, and in need of equipment upgrades and repair. Funding for the project is proposed through the Water Improvement Fund. WSB, the City Engineer for the City of Lino Lakes, has submitted a proposal to complete the plans and specifications, and provide bid documents, for the not to exceed total cost of $59,366.00, based on actual time spent on the project. The proposed schedule for the City of Lino Lakes for this project is as follows: City Council Authorizes Plans and Specifications Approve Plans and Specifications, Authorize Ad for Bids Open Bids City Council Awards Contract Construction Begins Final Completion RECOMMENDATION Mar. 25, 2019 May 28, 2019 June 18, 2019 June 24, 2019 July 15, 2019 January 31, 2020 Staff is recommending approval of Resolution No. 19-37, Authorizing the Well No. 1 Rehabilitation Project. ATTACHMENTS 1. Resolution No. 19-37 2. WSB Proposal ws March 20, 2019 Mr. Rick DeGardner Public Works Director City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55014 Re: Proposal for Design and Bidding Services Well No. 1 Rehabilitation Project City of Lino Lakes, MN Dear Mr. DeGardner: 0 We appreciate the opportunity to submit this letter proposal to the City of Lino Lakes to provide professional engineering services for the design and bidding of the proposed Well No. 1 Rehabilitation Project. The design team includes ten (10) team members consisting of a civil engineer, a structural engineer, an architect, process engineers, a mechanical engineer, an electrical engineer, and technicians that will provide civil, structural, architectural, process, mechanical, and electrical engineering services. Project Understanding Well No. 1 has been identified by Public Works staff as operating inefficiently, and in need of repair and equipment upgrades. A summary of the scope of improvements for Well No. 1 is described as follows: • Expand existing Pumphouse No. 1 with new chlorine, fluoride, and polyphosphate rooms. • Prepare CAD based drawings of the existing pumphouse building in addition to civil, structural, process, mechanical, and electrical drawings. • The mechanical system design for the pump room will consist of one -for -one replacement of existing HVAC systems. Air conditioning will be limited to the Pump Room. This air conditioning system will be determined after the electrical Toads are finalized. • The new building addition will be provided with mechanical systems as required to meet the space heating Toad and ventilation air change rate as determined after the space is fully developed. • Plumbing systems will generally will be limited to meet the needs of the new addition. • Fire protection system design for the chlorine room. • Development of standalone building HVAC controls systems including sequence of operations. Design HVAC temperature controls shall be "stand-alone" controls as opposed to a DDC BAS or a monitoring system. • The existing main switchgear and motor control center will be replaced. The new equipment will include a new motor control center with a 480vac, three phase, 200 amp main breaker, a standby circuit breaker mechanically interlocked with the main breaker and connected to an existing receptacle for a portable generator, a branch circuit breaker for well pump power, a motor starter and circuit breaker for the chlorine booster pump, and a stepdown transformer and lighting panel for general electrical circuits (lights, outlets, HVAC, etc.) A new 60hp VFD for the well pump will be installed adjacent to the motor control center. The existing Xcel Mr, Rick DeGardner March 20. 2019 Page 2 Energy utility meter will be relocated to the building exterior to meet current Xcel requirements. • The existing control panel will be replaced with a new control panel. The City uses Sy/Com as their systems integrator. The new control panel will use a PLC and radio that are compatible with the existing SCADA system. Sy/Com and the City are in the process of making upgrades to the SCADA system, including replacement of obsolete radios and software updates. • All other electrical equipment inside the building will be replaced, including lights, receptacles, switches, cable and conduit, etc. The new light fixtures inside and outside will be LED. • New rooms will be constructed to contain the fluoride and chlorine feed equipment. Both rooms will have new lights, receptacles, heating and ventilation equipment. The exhaust fans will be interlocked with the light switches as well as magnetic switches on the door frames, to make sure the fans operate whenever anyone enters the rooms. • A scale will be installed for monitoring the weight of the chlorine tanks. It will be connected to the new control panel. A chlorine leak detector will also be installed in the chlorine room. • New fluoride transfer and feed pumps will be installed in the fluoride room, and will be controlled based on well flow rates. The fluoride feed tank will not require a scale. • A new polyphosphate feed pump will also be installed, it is assumed it will be located in the pump room. The polyphosphate feed tank will not require a scale. • New HVAC equipment for the pump room may be installed, including a gas unit heater and possibly an air conditioner. However, the exact requirements have not yet been determined. • New instrumentation will be installed, including pressure transducers, a prelube solenoid valve, a magnetic flowmeter, door entry switches, low temperature switches and a floor flooding switch. • Installation of a key card access system to the building was discussed with the City, but at this time it is felt the cost to do so outweigh the benefits, so it is not included in the scope of this proposal. • All rooms and process piping will be painted and/or repainted. • Surveying services are not anticipated to be needed for this project but can be provided for additional fees if requested. • Geotechnical services are not anticipated to be needed for this project but can be provided for additional fees if requested. Scope of Engineering Services WSB is pleased to provide a professional engineering services proposal for the Well No. 1 Rehabilitation Project. Below is a detailed description of the engineering services and WSB's proposed approach. I. Preliminary Design Services a) Meet with City staff to review and obtain information needed in the Design Phase. b) Prepare preliminary drawings and construction cost estimate for City's review. 11. Final Design Services a) Prepare detailed design drawings and specifications for the final design and bidding of the proposed pumphouse improvements. The drawings and specifications will be submitted to the Minnesota Department of Health for review and approval. Mr. Rick DeGardner March 20. 2019 Page 3 b) Organize and conduct progress meetings with design team and City staff at 90 percent completion of the design. c) Prepare final construction cost estimate prior to bidding. III. Bidding Services a) Distribute bidding documents to prospective bidders. b) Advertise project for bids. c) Answer questions from contractors during bidding and issue addenda as necessary. d) Attend the bid opening and evaluate the bids. e) Provide a recommendation to the City regarding award of the construction contract. Proiect Schedule and Fees A. Project Schedule We have estimated the time for the project to begin immediately after City authorization. The proposed schedule includes the following milestone dates: Task Dates City Council Authorization to Proceed March 25, 2019 Preliminary Design March 26 - April 12, 2019 Final Design April 15 - May 24, 2019 City Council Authorizes Advertisement for Bids May 27, 2019 Bid Opening June 18, 2019 Award Construction Contract June 24, 2019 Begin Construction July 15, 2019 Substantial Completion (Water Tower in Service) December 31, 2019 Final Completion January 31, 2020 B. Fees Compensation for tasks shall be on an hourly basis, based on the actual hours worked for personnel assigned to the project. We propose to perform these services for the following estimated fees. Task Estimated Fee A. Preliminary Design Services $18,852 B. Final Design Services $35,880 C. Bidding Services $4,634 Total Design and Bidding Services $59,366 We will invoice the City on the basis of actual hours spent at current billing rates. Additional services requested by the City will be invoiced on the basis of actual hours spent at current billing rates plus the actual cost of reimbursable expenses. All services will be invoiced monthly. Tasks not shown are considered outside of the scope of services. Mr. Rick DeGardner March 20, 2019 Page 4 This letter represents our understanding of the Well No. 1 Rehabilitation Project and the proposed scope of services. If you are in agreement with the scope of services and proposed fee, please sign in the appropriate space below and return one copy to us. If you have any questions about this proposal, please feel free to call me at (612) 209-0140. Sincerely, WSB & Associates, Inc. Greg F. Johnson, PE Water/Wastewater Group Manager ACCEPTED BY: City of Lino Lakes Name Title Date