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Home My WebLink About05-06-2019 Council PacketCITY COUNCIL WORK SESSION AGENDA CITY OF LINO LAKES Monday, May 6, 2019 Community Room 6:00 P.M. Annual Board of Appeal and Equalization Hearing, Council Chambers 1. Review Public Works Facility Concept Plans - Oertel Architects 2. Well No. 7 Update, Oertel Architects, Diane Hankee 3. Lyngblomsten TIF Update, Michael Grochala, Mikaela Huot 4. Woods of Baldwin Lake Park Discussion, Rick DeGardner 5. 12th Avenue Trail, Rick DeGardner 6. Comprehensive Plan, Michael Grochala 7. Birch Street Resurfacing Project, Diane Hankee 8. Super Rink Signage, Rick DeGardner 9. Advisory Board Interview Schedule 10. Q1 2019 Public Safety Update, John Swenson 11. Council Updates on Boards/Commissions, City Council 12. Monthly Progress Report, Jeff Karlson 13. Review Regular Agenda 14. Adjourn CITY OF LINO LAKES BOARD OF APPEAL May 6, 2019 •Call the Board of Review to Order •Roll call •Board Chair outlines the rules for the meeting: -the purpose of the meeting is to determine whether taxable property in Lino Lakes has been properly valued and classified by the assessor (the council has received a board report outlining the process used for valuating property in the City); -only appeals for the current valuation (payable in 2020) can be considered; -appeals will be heard in the order received (by appointment first and then walk-ins); written appeals will been entered into the record •The assessor will present a brief overview of the property tax process and assessments •Allow citizens to present their appeals (we’ll give you a sign-in sheet if there are more than a couple appellants); After the appeal is heard, the board can discuss and offer a decision, ask the assessor for more information, or refer the matter to the Anoka County Board of Appeals •Adjourn the meeting. 2019 ASSESSOR’S REPORT BOARD OF APPEAL AND EQUALIZATION Anoka County City of Lino Lakes 1 2019 Local Board of Appeal and Equalization Agenda May 6, 2019 1. Call the Board of Review to Order 2. Roll Call 3. Read Official Notice of the Board of Review 4. Board Chair outlines the ground rules for the meeting. The specific ground rules may vary for each local board but should include: • Purpose of the meeting; • Remind property owners that only appeals for the current year valuation or classification may be made. The 2019 board is to review the assessment as of January 2, 2019, which will be used to compute the property taxes payable in 2020. Prior years’ assessments or taxes (including taxes payable in 2019) are not within the jurisdiction of the board; • The order of the appellants - by appointment first, followed by walk-ins on a first-come basis. The board will also receive written appeals from property owners. The secretary will record the required information (name, mailing address, telephone number, and address of property, etc.) • The expectations of the appellant when presenting their appeal (i.e. the appeal must be substantiated by facts; where the appellant should stand or sit; the appellant should be prepared to answer questions posed by the board, etc.); • Time limits imposed (if any); • The procedure the board will follow for making decisions (Will the board hear all appeals before making any decisions? Will the board send a letter to appellants to inform them of the decision? Etc.) The Board may correct any erroneous valuation and add any omission of properties or increase of value after due process. The total decrease of valuations may not exceed one percent of the total valuation of the taxing district; 5. The Board Chair should give the assessor the opportunity to present a brief overview of the property tax process and a recap of the current assessment. 6. Appellants should then present their appeals to the board. If the assessor has had a chance to review the property prior to the meeting, the assessor can present facts and information either supporting the valuation and or classification, or recommend that the board make a change. If the assessor has not had a chance to review the property prior to the meeting, the board may ask the assessor to review the property and present his/her findings to the board at a reconvene meeting. 7. Recess or Close the Meeting. (If needed, the meeting will be reconvened at a date to be determined. The Board of Appeal and Equalization of any city must complete its work and adjourn within twenty days from the time of convening as specified in the notice of the clerk, unless a longer period is approved by the Commissioner of Revenue. No action taken subsequent to such date shall be valid.) Anoka County City of Lino Lakes 2 Understanding Your Assessment and Appeal Options Assessment Process Timeline In Minnesota it is the duty of the Assessor to value and classify property. This is done annually as of the assessment date of January 2nd. Each year's assessment is based on arms-length transactions (sales that meet the criteria of an open market transaction, see market value definition below) that occurred the previous October thru September. When the assessment is completed the local taxing jurisdictions begin their budgeting process for the following year. They use the total assessment to determine their tax base and develop their tax rates (formerly referred to as mill rates). All aspects of the assessment, including but not limited to the assessment date, sales period for each assessment and property tax classification are dictated by state statute and under the oversight of the Minnesota Department of Revenue. Market Value Defined As in private appraisal, Market Value is defined as: The most probable price that a property should bring in a competitive and open market under all conditions requisite to a fair sale, the buyer and seller each acting prudently and knowledgeably, and assuming the price is not affected by any undue stimulus. Implicit in this definition are the consummation of a sale as of a specified date and the passing of title from seller to buyer under conditions whereby: • buyer and seller are typically motivated: • both parties are well informed or well advised, and acting in what they consider their own best interests; • a reasonable time is allowed for exposure in the open market; • payment is made in terms of cash in U.S. dollars or in terms of financial arrangements comparable thereto; • the price represents the normal consideration for the property sold unaffected by special or creative financing or sales concessions granted by anyone associated with the sale (a foreclosure sale or a short sale [a sale to avoid foreclosure] is not considered an arms-length transaction). Mass Appraisal Defined Property values for Minnesota real estate tax purposes are determined via mass appraisal. Mass appraisal is the practice of determining individual values based on statistical analysis of a group of sales for a large area. The values are determined as of a specific date and are based on arms-length transactions that occurred during a specified sales period. Anoka County City of Lino Lakes 3 Sales Statistics Defined We have the ability by using statistical analysis to test the accuracy of the assessment. We use these statistics to ensure equity between properties at the neighborhood, municipal and county levels. The Minnesota Department of Revenue also uses these same techniques to test for equity between counties. The primary statistics used are: Median Ratio: This is a measure of central tendency that is the midpoint of a group of sales ratios when arrayed from low to high. The median is a useful statistic as it is not affected by extreme ratios. Aggregate Ratio: This is the total market value of all sale properties divided by the total sale prices. It, along with the mean ratio, gives an idea of our assessment level. Within the city, we constantly try to achieve an aggregate and mean ratio of 94% to 95% to give us a margin to account for a fluctuating market and still maintain ratios within state mandated guidelines. Also referred to as the Weighted Mean. Mean Ratio: The mean is the average ratio. We use this ratio not only to watch our assessment level, but also to analyze property values by development, type of dwelling and value range. These studies enable us to track market trends in neighborhoods, popular housing types and classes of property. Coefficient of Dispersion (COD): The COD measures the accuracy of the assessment. It is possible to have a median ratio of 93% with 300 sales, two ratios at 93%, 149 at 80% and 149 at 103%. Although this is an excellent median ratio, there is obviously a great inequality in the assessment. The COD indicates the spread of the ratios from the mean or median ratio. The goal of a good assessment is a COD of 10 to 20. A COD under 10 is considered excellent and anything over 20 will mean an assessment review by the Department of Revenue. Price Related Differential (PRD): This statistic measures the equality between the assessments of high and low valued property. A PRD over 100 indicates a regressive assessment, or the lower valued properties are assessed at a greater degree than the higher. A PRD of less than 100 indicates a progressive assessment or the opposite. A perfect PRD of 100 means that both higher and lower valued properties are assessed exactly equal. Appeals Procedure Each spring Anoka County sends out a property tax bill (based on the prior year assessment) along with the Notice of Valuation and Classification. Three factors that affect the tax bill are: 1. The amount your local governments (town, city, county, etc.) spend to provide services to your community; 2. The estimated market value of your property; 3. The classification of your property (how it is used). The assessor determines the final two factors. You may appeal the value or classification of your property as described on the next page. Anoka County City of Lino Lakes 4 Informal Appeal • Property owners are encouraged to call the appraiser or assessor whenever they have questions or concerns about their market value, classification of the property, or the assessment process. • Almost all questions can be answered during this informal appeal process. • When taxpayers call questioning their market value, every effort is made to make an appointment to inspect properties that were not previously inspected. • If the data on the property is correct, the appraiser can show the property owner other sales in the market that support the estimated market value. • If errors are found during the inspection, or other factors indicate a value reduction is warranted, the appraiser can easily make the changes at this time. Local Board of Appeal and Equalization • The Local Board of Appeal and Equalization is typically made up of city council members or township board members. In certain cases, a special board is appointed and is typically consists of real estate professionals. • The Board meets during late April and early May. • Taxpayers can make their appeal in person or by letter. • If an interior inspection is denied no adjustment can be made to value per MN Statute. • The assessor is present to answer any questions and present evidence supporting their value. County Board of Appeal and Equalization • In order to appeal to the County Board of Appeal and Equalization, a property owner must first appeal to the Local Board of Appeal and Equalization. • The County Board of Appeal and Equalization follows the Local Board of Appeal and Equalization in the assessment appeals process. • Again, if an interior inspection is denied no adjustment can be made to value per MN Statute. • Their role is to ensure equalization among individual assessment districts and classes of property. • Decisions of the County Board of Appeal and Equalization can be appealed to the Minnesota Tax Court. Minnesota Tax Court The Tax Court has statewide jurisdiction. Except for an appeal to the Supreme Court, the Tax Court shall be the sole, exclusive and final authority for the hearing and determination of all questions of law and fact arising under the tax laws of the state. There are two divisions of tax court: the small claims division and the regular division. The Small Claims Division of the Tax Court only hears appeals involving one of the following situations: • The assessor’s estimated market value of the property is <$300,000 • The entire parcel is classified as a residential homestead and the parcel contains no more than one dwelling unit. • The entire property is classified as an agricultural homestead. • Appeals involving the denial of a current year application for homestead classification of the property. The proceedings of the small claims division are less formal and property owners often represent themselves. There is no official record of the proceedings. Decisions made by the small claims division are final and cannot be appealed further. Small claims decisions do not set precedent. Anoka County City of Lino Lakes 5 The Regular Division of the Tax Court will hear all appeals, including those with the jurisdiction of the small claims division. Decisions made here can be appealed to a higher court. The principal office for the Tax Court is in St. Paul. However, the Tax Court is a circuit court and can hold hearings at any other place within the state so that taxpayers may appear with as little inconvenience and expense to the taxpayer as possible. Appeals of property located in Anoka County are heard at the Anoka County Courthouse. Three judges make up the Tax Court. Each may hear and decide cases independently. However, a case may be tried before the entire court under certain circumstances. The petitioner must file in tax court on or before April 30 of the year in which the tax is payable. Anoka County City of Lino Lakes 6 Lino Lakes Assessment Overview Lino Lakes Assessment Staff Name Position License Level Responsibility Scott Schutz Residential Appraiser SAMA Residential 1-3 Units Shawn Halligan Senior Appraiser CMA – Income Qualified Apartments John Leone Senior Appraiser AMA Commercial/Industrial/Exempt Alex Guggenberger County Assessor SAMA Countywide Oversight City of Lino Lakes Property Breakdown Property Type Number of Parcels Vacant Residential 610 Improved Residential 6,742 Apartment (Vacant & Improved) 9 Commercial/Industrial (Vacant & Improved) 201 Public Utility 8 Mobile Homes 94 Total 7,657 2019 Assessment As part of this mass appraisal process, all properties are re-valued annually based on the information on record. Properties are physically inspected and property records reviewed once every 5 years (as statutorily required). This is an ongoing process whereby 20% (referred to as quintile) of a city is inspected each year so that in a cycle of 5 years all properties have been inspected at least once. In addition to this quintile review, properties are also inspected when there is a building permit issued or at the request of the property owner. The sale of a property does not initiate a reassessment. The map on the next page depicts the residential quintile plan for the next 5 years. Anoka County City of Lino Lakes 7 Anoka County City of Lino Lakes 8 As stated earlier, Minnesota state law governs the assessment date, which is January 2nd of each year, as well as the sales periods associated with each assessment date. The 2018 assessment which was used for tax calculations this year (2019) was based on transactions that closed between October 1, 2016 and September 30, 2017. Property owners were notified of their 2018 value on their Notice of Valuation and Classification (also referred to as a valuation notice). The notices were mailed out in March of 2018 in the same envelope as the tax statement. The appeals process took place at the municipal level during the month of April of 2018 and at the county level in June of 2018. At this point, if a property owner wishes to appeal their 2018 assessment (for taxes payable 2019) their only option is to file a tax court petition. This must be done no later than April 30, 2019. The 2019 assessment was completed in February and the valuation notices were mailed the week of March 18th. The 2019 assessed value will be used for tax calculation purposes next year. The sales period associated with this assessment is October 1, 2017 thru September 30, 2018. As with past assessments, the local appeals process will begin in April and finish up in June. The options and requirements to appeal this assessment are listed on the back of the valuation notice. If a property owner has an issue with their 2019 assessment, the first thing they should do is contact their local assessor. The phone numbers are listed on their valuation notice. Please note that only arms-length sales that closed between October 1, 2017 and September 30, 2018 have been used to determine valuations for the 2019 assessment, for taxes payable in 2020. The following chart may be helpful in following the timeline of your assessment: SALES PERIOD ASSESSMENT DATE TAX YEAR October 1, 2015 to January 2, 2017 2018 September 30, 2016 October 1, 2016 to January 2, 2018 2019 September 30, 2017 October 1, 2017 to January 2, 2019 2020 September 30, 2018 Anoka County City of Lino Lakes 9 We are aware that due to the time frames we are required to work within it sometimes appears as though the assessor’s estimated market value does not represent the market. It seems lower than it should be during times of inflation and higher than it should be in times of deflation. The following chart illustrates the relationship between assessed values and actual sale prices; and how the assessor’s market values have been following the changes as they occur in the open market. ] Note: The Median Assessor’s Estimated Market Value represents the homes that are in the sales study. One important thing to remember is the assessment process is completed before the budgeting process begins. Assessors do not adjust values in order to increase revenue. There is little correlation between changes in assessments due to market changes and how the resulting real estate tax changes. When we adjust assessments due to market conditions, all properties are adjusted. The only time that an adjustment in an assessor’s estimated market value will have an impact on the increase or decrease in tax is if the change in value is due to value added for new construction or value removed due to demolition/destruction of an improvement. 2019 Sales Statistics – Residential The table below uses various sales metrics to compare how the residential market in Lino Lakes performed compared to the rest of the county. The sales study figures were gathered using Northstar MLS data. Metric Lino Lakes Countywide Average Sale Price & % Change (YOY) $316,134(+.68%) $274,200(+9.37%) Median Sale Price % Change (YOY) $316,215(+5.76%) $250,000(9.36%) Median Days on Market (DOM) 55 45 # of Sales & % Change (YOY) 368(+1.66%) 4,983(-19.26%) # of Arm’s Length Sales & % Change (YOY) 357(+2.29%) 4,868(-16.86%) # of Non-Arm’s Length Sales & % Change (YOY) 11(-15.4%) 202(-36.26%) $165,000$170,000$175,000$180,000$185,000$190,000$195,000$200,000$205,000$210,000$215,000$220,000$225,000$230,000$235,000$240,000$245,000$250,000$255,000$260,000$265,000 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Tax Payable Year  Median Assessed Value as it Relates to Median Sale Price Median Sale Price Median Assessor's Estimated Market Value Anoka County City of Lino Lakes 10 2019 Sales Ratio Statistics The tables below display the final adjusted sales ratios for Residential, Apartments, Commercial, and Industrial properties. All the numbers are within State of MN requirements and indicate a high-quality assessment with good equalization. City Town # of Sales Ratio COD City Town # of Sales Ratio CODAndover44094.02%5.46 Columbia Heights 6 92.15%5.92Anoka21294.17%5.94 Fridley 7 90.73%4.46Bethel791.77%9.86 Countywide 25 91.85%6.56Blaine102694.56%5.62 Centerville 52 94.53%4.48 Circle Pines 84 94.35%5.61 Columbia Heights 318 94.89%10.35 City Town # of Sales Ratio CODColumbus3494.17%9.20 Anoka 8 96.08%8.83 Coon Rapids 927 94.21%5.12 Coon Rapids 11 96.64%9.85 East Bethel 150 94.69%8.16 Columbia Heights 6 97.21%13.47Fridley35094.52%5.95 Countywide 46 94.14%15.12 Ham Lake 139 93.03%7.20 Hilltop 2 85.31%0.94 Lexington 16 94.15%7.40 Lino Lakes 227 94.31%5.40 City Town # of Sales Ratio CODLinwood5294.14%8.20 Blaine 9 97.24%7.64 Nowthen 25 95.69%7.28 Countywide 25 92.59%11.71 Oak Grove 71 94.50%7.00 Ramsey 415 94.64%6.52 Spring Lake Park 105 94.57%6.23 St. Francis 124 95.36%4.81 Countywide 6,964 94.40%6.03 Residential Countywide Apartments Countywide Commercial Countywide Industrial Anoka County City of Lino Lakes 11 Market Value History The graphs below indicate how aggregate values have changed over the last 5 years for each of the four largest property types. Anoka County City of Lino Lakes 12 2019 Market Value Statistics & New Construction The tables below indicate the percentage change (YOY) for each of the four largest property types as well as the total market value. The increase due to New Construction (NC) is also included in the table below. Property Type 2019 EMV % Increase % Increase Due to NCResidential2,156,479,900$ 9.86%2.25%Apartment 22,726,000$ 6.08%0.03%Commercial 97,528,200$ 6.47%- Industrial 79,939,200$ 1.72%- Total EMV 2,363,515,400$ 9.39%2.04% WS – Item 1 WORK SESSION STAFF REPORT Work Session Item No. 1 Date: May 6, 2019 To: City Council From: Rick DeGardner, Public Services Director Re: Review Public Works Facility Concept Plans - Oertel Architects Background The City Council and staff have been discussing the need for the eventual replacement of our Public Works Facility (built in 1971) since a space needs analysis was conducted in 2011. More recently, a Public Works Site Analysis and Space Needs Study was completed by CNH Architects in April, 2017 (Addendum to Public Works Facility Study was submitted October, 2017). The Public Works Facility was also discussed during the February, 2018 and May, 2018 work sessions. The City Council expressed concerns with the scope and costs of a new public works facility outlined in the CNH Study. Oertel Architects was retained to reevaluate our needs and prepare options that are more cost effective. Mr. Jeff Oertel from Oertel Architects will be present at Monday’s work session to present some concept plans, projected costs, and answer questions. Requested Council Direction For informational purposes. Attachments  Proposed Expansion Options Concepts (2) WS – Item #2 WORK SESSION STAFF REPORT Work Session Item No. 2 Date: May 6, 2019 To: City Council From: Oertel Architects Diane Hankee, City Engineer Re: Well No. 7 Update, Oertel Architects, Diane Hankee Background On December 10, 2018 the City Council authorized the preparation of a Feasibility Study for Well No. 7. The Feasibility Study evaluates the construction of Well No. 7 and the use of an existing farm house as the well house. The existing farm house and proposed well are located at 509 Birch Street. 509 Birch Street was purchased by Anoka County for future access to Birch Street in coordination with the Centennial School District. At the April 1, 2019 Council work session we discussed the collapse of the test well and the options for the well moving forward. A screened test well was recommended and is estimated to cost $75,000 to $80,000. Prior to moving forward with receiving quotes for the screened well, staff evaluated moving the farmhouse and converting it to a well house. Oertel Architects and WSB and Associates have completed some preliminary layouts of the farmhouse being moved and used as the well house. They have also completed preliminary cost estimates. Jeff Oertel will be present at the work session to go through the evaluation. Requested Council Direction Provide staff direction regarding the use of the farm house as a well house, and if Council would like move forward staff will bring back quotes for the screened test well. WS – Item 3 WORK SESSION STAFF REPORT Work Session Item No. 3 Date: May 6, 2019 To: City Council From: Michael Grochala, Community Development Director Re: 49 & J Redevelopment - Lyngblomsten Background The City Council discussed the potential establishment of a Tax Increment Financing district for the Lyngblomsten project at the April 6, 2019 work session. The City Council requested continued discussion regarding the amount of TIF funding and resulting duration of the district. Staff has continued work with the developer to refine the project costs and evaluate the need for requested assistance. Mikaela Huot of Baker Tilly (formerly Springsted), has provided an updated memo regarding the proposed use of tax increment financing and analysis of the developers request. As explained in the memo conclusion the “District Framework” would not exceed reimbursable costs of $3,600,000. Based on current estimates this would require 10.5 years of increment. Several factors may reduce the amount assistance provided and/or the term of the TIF district. These factors include but are not limited to: • Fees/fee credits • Market Value increases • Annual market value inflator • Construction cost • Land sale proceeds Ms. Huot will be present at the meeting review the memo and recommendations. The next steps in the process will include preparation of the TIF plan, and public hearing. Requested Council Direction Staff is requesting Council concurrence with the recommended district framework, direction to prepare the tax increment financing plan and schedule the required hearings for the proposed Lyngblomsten project. Attachments 1. BakerTilly Memo, dated May 3, 2019 LINO LAKES PUBLIC WORKS & WELL HOUSE 7 PLANNING Maple Grove Public Works Facility Little Canada Public Works Facility Vehicle Storage WELL HOUSE #7 Estimated construction cost to repurpose the house into the well: Work Category Estimated Cost General Conditions $75,000.00 Relocation $25,000.00 Site Work $63,100.00 Utilities $52,000.00 Process/program/chem $143,300.00 Selective Demo $7,000.00 Concrete $28,000.00 Masonry/ CMU $75,000.00 Tuckpointing $25,000.00 Carpentry/ wood $14,000.00 Insulation/ sealants $8,000.00 Roofing/ Sheet metal $30,000.00 Doors/ windows/ hardware $25,000.00 Interior Walls $13,000.00 Painting/ prep $20,000.00 Specialties $8,000.00 Mechanical $127,500.00 Electrical/ Lighting $255,000.00 Overhead & profit $25,000.00 Total $1,010,900.00 Estimated construction cost for a basic well house: $850,000-$900,000 General Conditions: •Bonds and insurance •Permits •Salaries •Protections/ temporary enclosures •Safety •Temporary Power •Tools •Dumpsters/ clean up Site work: •Mass excavation •Digging footings •Backfill •Compaction •Class V and pavement •Site concrete Masonry: •New CMU Walls •Brick infill wall at NW corner •Miscellaneous repairs to existing brick Interior Walls: •Framing at interior side of exterior walls •FRP wall panels Specialties: •Roof hatch •Louvers •Signage •Fire extinguishers Estimated construction cost for a basic well house: $850,000-$900,000 The information provided here is of a general nature and is not intended to address the specific circumstances of any individual or entity. In specific circumstances, the services of a professional should be sought. Baker Tilly Virchow Krause, LLP trading as Baker Tilly is a member of the global network of Baker Tilly International Ltd., the members of which are separate and independent legal entities. © 2018 Baker Tilly Virchow Krause, LLP Memo To: Michael Grochala, Community Development Director, City of Lino Lakes Sarah Cotton, Finance Director, City of Lino Lakes From: Mikaela Huot, Director Date: May 3, 2019 Subject: Application Review for Financial Assistance through Tax Increment Financing (TIF) for Proposed Lyngblomsten Senior Care Campus Housing Project and Recommendation for District Framework Background The City of Lino Lakes has received an application for financial assistance through Tax Increment Financing (TIF) to assist with financing a portion of the extraordinary development costs related to the construction of an approximate 198-unit senior care campus and 19 adjacent rental town homes. The project also includes the acquisition of several properties on the corner of County Road J and CSAH 49 where the senior housing development will not occur but will present future development opportunities. The total investment budget including acquisition of all properties is about $77M and includes approximately $9.8M of TIF eligible expenditures including site improvements, acquisition, and demolition. City Council and staff have been discussing the application to understand the request and need for financial assistance. The purpose of this memorandum is to provide an updated summary of the application and review of the submitted materials to provide anticipated district framework for the project. Included is review of the development project costs, sources of revenue, and operating pro formas as provided by the developer to assist the City with making a determination if the project as proposed would be unlikely to proceed without the requested Tax Increment Financing (TIF) assistance, and to determine the appropriate amount, if any, of financial assistance based on TIF-eligible costs. Developer Request for Assistance Assistance has been requested for financing a portion of the costs associated with completion of the project. The developer has proposed the $77.2 million project will be funded by an estimated $9.8 million of equity and $66 million through a bank loan with a TIF request of $5.3 million. The developer’s submitted information provides that the request for assistance would be pay-as-you-financing as reimbursement for extraordinary development costs and has requested a term of 15 years. Additional analysis has been completed regarding the financing components, estimated amount of available tax increment revenues and the amount necessary for the project to proceed. The total estimated sources and uses of funds is shown below: The information provided here is of a general nature and is not intended to address the specific circumstances of any individual or entity. In specific circumstances, the services of a professional should be sought. Baker Tilly Virchow Krause, LLP trading as Baker Tilly is a member of the global network of Baker Tilly International Ltd., the members of which are separate and independent legal entities. © 2018 Baker Tilly Virchow Krause, LLP Sources Amount Uses Amount Equity $11,910,871 Property Acquisition $3,960,000 Debt $66,000,000 Building Construction AL/IL/MC (1) $24,761,742 Building Construction Townhomes (2) $6,209,313 Building Construction Skilled Care $8,409,280 Building Construction Clubhouse $1,325,000 FFE $4,700,107 Site Development $5,800,000 Financing Costs $11,650,000 TIF * $5,300,000 City Fees $2,867,703 Soft Costs $4,702,459 Developer Fee $1,200,000 Contingencies $2,325,267 Total $77,910,871 Total $77,910,871 * TIF assistance would be provided as pay-as-you-go (reimbursement) and not upfront (1) estimated taxable value within boundaries of TIF district (2) estimated taxable value not within boundaries of TIF district Tax Increment Financing Assumptions Baker Tilly made certain assumptions to calculate the estimated amount of tax increment revenues generated by the project. Those assumptions include the following: • Range of collection term o 10.5 years  Minimum term up to developer request o Maximum term for housing districts is 26 years  25 years after receipt of first increment o First year taxes payable 2021  construction commences in 2019 and completed in 2020  Partial year collected in 2021  Full year collected in 2022 • Total base value for land and building o Housing District: $908,400  Parcel ID: 31-31-22-43-0018 • Total completed value following development o Housing TIF District  Senior care building (AL/IL/MC)  Total estimated taxable value of $22,991,000  Preliminary – based on County Assessor review • Construction schedule o Commences in 2019 and complete in 2020 o Partial value as of assess Jan. 1, 2020 for taxes payable 2021 o Full value as of assess Jan. 1, 2021 for taxes payable 2022 o Election to delay receipt of first increment until full value realized • Payable 2019 tax rates constant o Combined rate of 117.574% o ISD 12 and watershed district included o Will change each year with actual rates • Tax rates, class rates and future market values o Rental (Housing TIF District)  1.25% • 2% annual market value inflator The information provided here is of a general nature and is not intended to address the specific circumstances of any individual or entity. In specific circumstances, the services of a professional should be sought. Baker Tilly Virchow Krause, LLP trading as Baker Tilly is a member of the global network of Baker Tilly International Ltd., the members of which are separate and independent legal entities. © 2018 Baker Tilly Virchow Krause, LLP Tax Increment Revenue Estimates Based on the assumptions outlined above and the estimated term of 10.5 years, the projected tax increment revenues that may be generated from the TIF District are shown in the chart below. Scenario 1 Total Number of Years 10.5 Total Estimated Taxable Value $22,991,000 Estimated Gross Annual Increment $326,740 Estimated Annual City Retained (5%) $16,337 Estimated Net Annual Increment (95%) $310,403 Total Gross Tax Increment $3,745,391 City Retainage (5%) $187,271 Net Amount to Development (95%) $3,558,120 The total value that generates the estimated tax increment revenues is from the taxable portion of the senior care building only. The remaining portion of the senior care building (skilled care) would be tax exempt. In addition, the townhomes would not be included within the boundaries of the TIF District. Therefore, the values would not generate any tax increment revenues and would be included in the taxing entities existing tax base once constructed and on the tax rolls. The construction schedule is assumed to be in conjunction with the senior care campus. In addition, redevelopment of the corner to include new commercial buildings would also enhance the tax bases and not be included in the district. Developer Pro forma But-For Analysis In approving a TIF district and project, the City must make several findings, including the “but for” test: that the proposed development would not reasonably be expected to occur solely through private investment within the reasonably foreseeable future. The developer has stated the assistance is necessary due to the high costs of developing/redeveloping the site, including acquisition of the 17-acre site, in addition to the properties on the corner to create a larger redevelopment opportunity. There are also significant public improvement and site development costs to allow access into the site. The project is unable to support the full $77.9 million of project costs upon completion without assistance. Based on the developer’s stated position relative to the need for tax increment financing assistance, the City could make its “but for” finding and provide tax increment assistance. We recommend, however, that the City also consider an appropriate level and type of TIF assistance for the project based on the information submitted by the developer. The application includes a requested 15-year term of assistance to equal approximately $5.3 million with costs in excess of $9 million identified as TIF- eligible, meaning reimbursable by tax increment revenues. The City’s position relative to the use of tax increment has typically been to finance extraordinary costs and the level of assistance is in part dictated by the ‘extraordinary’ costs of the project. Following thorough evaluation of the project as provided allows the City to be prepared to make an informed “but-for” decision based on the likelihood of the project needing assistance, as well as the appropriate level of assistance. The “but-for” test is used to determine whether a project is likely to proceed as proposed without the use of public dollars. To complete this analysis, we reviewed the developer’s provided operating proforma and constructed similar ten-year project proformas, showing a result if the developer receives the assistance as pay-as-you-go (reimbursement for TIF eligible costs) and showing a result if the developer does not receive The information provided here is of a general nature and is not intended to address the specific circumstances of any individual or entity. In specific circumstances, the services of a professional should be sought. Baker Tilly Virchow Krause, LLP trading as Baker Tilly is a member of the global network of Baker Tilly International Ltd., the members of which are separate and independent legal entities. © 2018 Baker Tilly Virchow Krause, LLP assistance. Analysis of the proformas include review of the development budget, projected operating revenues and expenditures, and the project’s capacity to support annual debt service on the permanent financing. The purpose of evaluating the operating proformas is to understand the potential returns to the developer through the initial development of the project and the operation of the enterprise over a 10-year period. Ten years may not be indicative of the developer’s intended investment period as the financing is for a 40-year term and the developer intends to retain ownership of the project. However, when analysing the potential investment and projected returns, 10 years is a reasonable term for review. Generally, should the rates of return lie below a reasonable range without assistance; we could assume the project as proposed would not move forward without assistance. Should the returns lie within a reasonable range with the assistance, we could assume the amount of assistance tested is appropriate for the project. All such estimates should be viewed as general indicators of performance and not exact forecasts. The number of current and future variables affecting these estimates and actual results are great. There are no set rate of return benchmarks that dictates whether a project needs TIF assistance or not; however, there are market/industry standards for certain types of projects, as well as more specific investor/developer thresholds that need to be achieved. An additional measure of project feasibility is the Debt Coverage Ratio (DCR), which is a calculation detailing the ratio by which operating income exceeds the debt-service payments for the project. If the DCR is greater than 1.0 it indicates the project has operating income that is greater than the debt-service payment by some margin; conversely if the DCR is less than 1.0 it indicates the project is incapable of meeting its debt-service payment and would need to seek additional revenue sources in order to pay its debt. Typical lending standards will require a DCR of significantly greater than 1.0 as a measure of cushion in the event actual revenues and expenses are different than projected. The developer has demonstrated that without assistance, it is able to obtain financing of $61 million with the remaining approximately $16+ million financed by equity. Based on the annual operating revenues and expenses and debt service payments on the permanent financing, it would be not be financially feasible, generating below-market returns to the developer as the project is not able to support the entire $77.9 million of project costs. With the tax increment as additional annual revenues, the developer would be able to obtain $66 million of financing leaving approximately $11 million necessary as equity. Tax increment would provide additional cash flow to support operating expenses and debt service and provide a reasonable return to the developer. In addition, upon project stabilization the project is expected to have debt coverage of 1.25x. Project Financing There are generally two ways in which assistance can be provided for most projects, either upfront or on a pay- as-you-go basis. With upfront financing, the City would finance a portion of the developer’s initial project costs through the issuance of bonds or as an internal loan. Future tax increment would be collected by the City and used to pay debt service on the bonds or repayment of the internal loan. With pay-as-you-go financing, the developer would finance all project costs upfront and would be reimbursed over time for a portion of those costs as revenues are available. Pay-as-you-go-financing is generally more acceptable than upfront financing for the City because it shifts the risk for repayment to the developer. If tax increment revenues are less than originally projected, the developer receives less and therefore bears the risk of not being reimbursed the full amount of their financing. However, in some cases pay as you go financing may not be financially feasible. With bonds, the City would still need to make debt service payments and would have to use other sources to fill any shortfall of tax increment revenues. With internal financing, the City reimburses the loan with future revenue collections and may risk not repaying itself in full if tax increment revenues are not sufficient. The developer’s financial information includes pay-as- you-go financing. The information provided here is of a general nature and is not intended to address the specific circumstances of any individual or entity. In specific circumstances, the services of a professional should be sought. Baker Tilly Virchow Krause, LLP trading as Baker Tilly is a member of the global network of Baker Tilly International Ltd., the members of which are separate and independent legal entities. © 2018 Baker Tilly Virchow Krause, LLP Conclusion Per the submitted application for assistance, the developer has requested approximately $5.3 million over 15 years as related to development of the project site and construction of a senior care campus. Through the submission of the tax increment financing application and supporting financial information, the developer has indicated that the project as proposed would not occur on the current site without financial assistance from the City due to extraordinary costs associated with acquisition of the additional properties and site development/infrastructure improvements. Following thorough review of the project financing components, we have determined that tax increment financing assistance is necessary for the project to proceed as proposed. The developer is not able to obtain the maximum financing amount without the additional revenue stream provided through tax increment necessary to finance the entire project cost amount of $77.9 million and the projected returns are not anticipated to be feasible. The following table outlines the TIF-eligible costs as identified by the developer, and those that the City may consider reimbursing for based on the scope of the entire project. Type of TIF Eligible Cost TIF-Eligible Costs Potential Reimbursable Costs Property Acquisition $3,960,000 $1,715,000 Demolition $30,000 $30,000 Site Development $5,800,000 $1,855,000 Total $9,790,000 $3,600,000 The estimated revenues provided in this memo are based on the assumptions outlined previously and demonstrated need of the developer. We have identified several factors that may impact the amount of assistance provided over the term of the TIF district and are as follows: • City fees/fee credits • Future value increases • Annual market value inflator • Total construction costs (including hard and soft costs) • Land sale proceeds Thank you for the opportunity to be of assistance to the City of Lino Lakes. Please contact me at 651.223.3036 or 651.368.2533 or mikaela.huot@bakertilly.com with any questions or comments. The information provided here is of a general nature and is not intended to address the specific circumstances of any individual or entity. In specific circumstances, the services of a professional should be sought. Baker Tilly Virchow Krause, LLP trading as Baker Tilly is a member of the global network of Baker Tilly International Ltd., the members of which are separate and independent legal entities. © 2018 Baker Tilly Virchow Krause, LLP Projected Tax Increment Report - 10.5 years City of Lino Lakes, Minnesota Tax Increment Financing (Housing) District No. XX Lyngblomsten Site: Senior Care Campus Updated Revenue Projections with $22,991,000 new value Less:Retained Times:Less:Less: Annual Total Total Original Captured Tax Annual State Aud.Subtotal City Annual Period Market Net Tax Net Tax Net Tax Capacity Gross Tax Deduction Net Tax Retainage Net Ending Value Capacity Capacity Capacity Rate Increment 0.360%Increment 5.00%Revenue (1)(2)(3)(4)(5)(6)(7)(8)(9)(10)(11) 12/31/19 908,400 11,355 11,355 0 117.574%0 0 0 0 0 12/31/20 908,400 11,355 11,355 0 117.574%0 0 0 0 0 12/31/21 11,495,500 143,694 11,355 132,339 117.574%155,596 560 155,036 7,752 147,284 12/31/22 23,220,910 290,261 11,355 278,906 117.574%327,921 1,181 326,740 16,337 310,403 12/31/23 23,685,328 296,067 11,355 284,712 117.574%334,747 1,205 333,542 16,677 316,865 12/31/24 24,159,035 301,988 11,355 290,633 117.574%341,709 1,230 340,479 17,024 323,455 12/31/25 24,642,215 308,028 11,355 296,673 117.574%348,810 1,256 347,554 17,378 330,176 12/31/26 25,135,060 314,188 11,355 302,833 117.574%356,053 1,282 354,771 17,739 337,032 12/31/27 25,637,761 320,472 11,355 309,117 117.574%363,441 1,308 362,133 18,107 344,026 12/31/28 26,150,516 326,881 11,355 315,526 117.574%370,977 1,336 369,641 18,482 351,159 12/31/29 26,673,527 333,419 11,355 322,064 117.574%378,664 1,363 377,301 18,865 358,436 12/31/30 27,206,997 340,087 11,355 328,732 117.574%386,504 1,391 385,113 19,256 365,857 12/31/31 27,751,137 346,889 11,355 335,534 117.574%394,501 1,420 393,081 19,654 373,427 $3,758,923 $13,532 $3,745,391 $187,271 $3,558,120 City of Lino Lakes May 6, 2019 City Council Work session Proposed Lyngblomsten Senior Care Campus Presenter: Mikaela Huot, Director Baker Tilly 1 Purpose of Discussion 2 Updated financial components of project Additional project details Results of due diligence and financial review Consensus of District framework Consensus of next steps and TIF District establishment Proposed Senior Care Campus 3 City received application for financial assistance Tax increment financing (housing) Term of 15 years totaling approximately $5.3 million Approximate $77 million total developer investment Includes acquisition, site development and infrastructure improvements, contingency, hard construction and soft costs Estimated $22.9 million of taxable value within district boundaries (portion of senior building) Proposed Senior Care Campus (1)ESTIMATED TAXABLE VALUE WITHIN BOUNDARIES OF TIF DISTRICT (2)ESTIMATED TAXABLE VALUE NOT WITHIN BOUNDARIES OF TIF DISTRICT TIF ASSISTANCE WOULD BE PROVIDED AS PAY -AS-YOU-GO (REIMBURSEMENT) AND NOT UPFRONT 4 Sources Amount Uses Amount Equity $11,910,871 Property Acquisition $3,960,000 Debt $66,000,000 Building Construction AL/IL/MC (1) $24,761,742 Building Construction Townhomes (2) $6,209,313 Building Construction Skilled Care $8,409,280 Building Construction Clubhouse $1,325,000 FFE $4,700,107 Site Development $5,800,000 Financing Costs $11,650,000 City Fees $2,867,703 Soft Costs $4,702,459 Developer Fee $1,200,000 Contingencies $2,325,267 Total $77,910,871 Total $77,910,871 How Tax Increment Financing Revenues are Derived 5 Base Value –value before development or redevelopment Taxes “captured” for the term of the TIF District Taxes continue to flow to city, county school etc. Tax Increment Financing 6Annual Taxes Generated (Dollars)$$$$$ $$$$ $$$ $$First YearDuration of TIF District (Years)Last YearNew Tax Base (post -project; flows to General Fund and all taxing jurisdictions) Incremental Taxes (portion used to finance TIF-eligible expenditures) Incremental Taxes (portion used to finance TIF-eligible expenditures) Description of Proposed Senior Care Campus 7 Entire proposed project would include Senior care campus building 150 independent and assisted living units 48 skilled care nursing units Underground parking Approximately 20 townhomes North of senior building Restaurant pad and adjacent retail South of senior building Proposed Development 8 Area A: Townhomes Est. Value: $6.0M Est. Total Tax: $105k City Share: $31k (est.) Area B: Commercial/Retail Est. Value: $3.3M Est. Total Tax: $119k (est.) City Share: $17k (est.) Area C: Independent/Assisted Living Est. Value: $22.9M Est. Total Tax: $403k Available Increment*: $326k City Share Post TIF: $120k *increment 95% of total tax Area D: Skilled Care Est. Value: Exempt Est. Total Tax: NA City Share: NA City receives taxes –taxes year 1 City receives increment for project development Tax exempt portion of building Financing of Proposed Senior Care Campus 9 Pay -as-you-go (PayGO) financing Entire project financed upfront by developer Developer pays annual property taxes Reimbursed over time, to the extent increment is available Based on terms of agreement Maximum TIF assistance of $3.6M Based on City feedback for term Reimbursement of eligible costs Tax Increment Revenue Estimate Scenarios 10 Scenario 1 Total Number of Years 10.5 Total Estimated Taxable Value $22,991,000 Estimated Gross Annual Increment $326,740 Estimated Annual City Retained (5%)$16,337 Estimated Net Annual Increment (95%)$310,403 Total Gross Tax Increment $3,745,391 City Retainage (5%) $187,271 Net Amount to Development (95%)$3,558,120 Due Diligence and Financial Review 11 Developer has submitted application for financial assistance Evaluation process including legal and financial to determine Qualification as Housing TIF District Current building plan would meet definition Due Diligence and Financial Review (con’t) 12 Evaluation process including legal and financial to determine Financial gap exists to warrant need for public assistance Significant acquisition, site development and public improvement costs (on-site and off-site) justify need Based on financial review, recommendation of $3.6M maximum amount of TIF assistance Developer request of $3.9M less $300k of fee credits Next Steps: TIF District Establishment 13 Agree on District framework Maximum TIF assistance of $3.6M over 10.5 years based on current assumptions Possible reduction in total TIF amount may include: Fee credits Market value increase from current projections Annual market value inflation Future land sale proceeds Total construction costs Next Steps: Anticipated Schedule 14 5/20/19: City Council calls for public hearing TBD: EDAC review TBD: Planning Commission review (optional) 6/2/19: Notice to County Commissioner 6/15/19: Fiscal & Economic Impacts and Draft TIF Plan Sent to County and School District 7/2/19: Publication of Public Hearing Notice Next Steps: Anticipated Schedule (con’t) 15 7/15/19: EDA meeting to review TIF Plan and TIF District and consider approval 7/15/19: City Council public hearing to consider approving TIF Plan and TIF District 7/15/19: City Council considers adopting resolution approving TIF Agreement Questions? 16 Mikaela Huot, Director Baker Tilly Phone: 651-223-3036 651-368-2533 Mikaela.Huot@bakertilly.com Date: To: From: Re: Background WORK SESSION STAFF REPORT Work Session Item No. 4 May 6, 2019 City Council Rick DeGardner, Public Services Director Woods of Baldwin Lake Park Discussion WS-Item 4 Ms. Sarah Fisher had recently contacted Mayor Reinert regarding the renovation of Woods of Baldwin Lake Park. Staff was directed to place this item on the May 6 work session. The original master plan ( completed in 1993) is attached. There are currently not any approved improvement plans for Woods of Baldwin Lake Park. The replacement of the playground equipment (installed in 1994) is identified in the Existing Playground Equipment Inventory (attached). When funding has been secured, staff recommends getting the neighborhood involved to see what ideas and priorities they have to improve Woods of Baldwin Lake Park. Potential funding sources include: ✓In 2017, the City received $12,875 in Dedicated Park fees from the Chavez Preserve minor subdivision that has been designated for Woods of Baldwin Lake Park ✓Dedicated Park Fees from potential Lyngblomsten development ✓Park and Trails Fund ✓Designated funding within a future General Fund Budget. Attachments •Original master plan for Woods of Baldwin Lake Park•Existing Playground Equipment Inventory•Park and Trail Improvement Fund Summary, Dated April 30, 2019•Email Correspondence between Sarah Fisher and Rick DeGardner, dated June, 2018 Requested Council Direction For informational purposes. WOODS OF BALDWIN LAKE PARK MAY, 2019 WS – Item 5 WORK SESSION STAFF REPORT Work Session Item No. 5 Date: May 6, 2019 To: City Council From: Rick DeGardner, Public Services Director Re: 12th Avenue Trail Discussion Background Staff and City Council last discussed this topic at the March 4, 2019 work session. Staff was directed to place this item on the May work session agenda. Attached is the staff report from the March 4, 2019 work session and the approved minutes. WS – Item #1 WORK SESSION STAFF REPORT Work Session Item No. 1 Date: March 4, 2019 To: City Council From: Diane Hankee, City Engineer Dane Ekdom, WSB and Associates, Inc. Re: 12th Avenue Trail Project Background The City is considering a trail connection along 12th Avenue as requested by residents. The trail would extend from White Oak Road south 700 feet to an existing trail. This project would complete the trail system connection between the Trapper’s Crossing developments and the White Oak developments which also lead to the Birch Street trail systems. The speed limit along 12th Avenue is 45 MPH. As requested by Council, staff prepared a preliminary design and met with property owners along the corridor. The preliminary design is to install the trail on the back side of the ditch. A 7-foot-wide easement, from 3 property owners, would need to be acquired on the east side of 12th Avenue to construct the trail and maintain the existing drainage. Temporary easement would also be necessary during construction to match existing grades. At the meeting with the property owners, the right of way and construction limits were staked and proposed improvements were reviewed on site. During the meeting it was determined that we could work around most of the trees. There maybe a couple of small trees at the south end would get moved/replaced. There are also structures at driveways and power poles that would be worked around. There is an existing low area in the ditch that may require one driveway culvert be replaced. The proposed project also includes the installation of a short extension of storm pipe to match the trail in at White Oak Road. At the meeting we also went over the easement acquisition process with them. Generally, most of the property owners were willing to work with the City on the project. As requested by the Council, two additional design options were reviewed for this project: 1. A curb & gutter option, where curb & gutter would be installed along the east side of 12th Avenue and the trail would be installed 2.5 feet off the back of the curb. This option would require storm sewer and a ponding system which also then requires permitting. Catch basins would be installed within the curb line to direct water off of the surface of the road, and storm pipe underneath the trail. This option may not require easement for the 3 adjacent properties however, it would require property acquisition for ponding. The ponding location would need to be identified. A preliminary cost review of this option showed it to be higher in cost due to the added infrastructure and land acquisition needs. 2. Installing the trail along the west side of 12th Avenue, and installing crosswalks to connect to existing trail segments. This option is not recommended due to the safety concern with two roadway crossings. In addition, this option would result in wetland fill and land acquisition due to the existing grades. A preliminary cost review of this option showed it to be higher in cost due to the purchase of wetland credits and earthwork required to construct the trail. The estimated total project cost including easement acquisition from 3 properties is $198,000. Staff recommends the Council consider funding for this project during the 2020 budget discussions. Requested Council Direction None at this time. Discussion item only. CITY COUNCIL WORK SESSION March 4, 2019 APPROVED 1 CITY OF LINO LAKES 1 MINUTES 2 3 DATE : March 4, 2019 4 TIME STARTED : 6:00 p.m. 5 TIME ENDED : 9:10 p.m. 6 MEMBERS PRESENT : Council Member Rafferty, 7 Manthey, Stoesz and Mayor Reinert 8 MEMBERS ABSENT : Council Member Maher 9 10 Staff members present: City Administrator Jeff Karlson; Public Safety Director John 11 Swenson; Community Development Director Michael Grochala; City Planner Katie 12 Larsen; Public Services Director Rick DeGardner; City Engineer Diane Hankee. 13 1. 12th Avenue Trail – City Engineer Hankee noted that the council is considering a 14 trail connection in this area as requested by area residents. Based on preliminary design 15 work and meeting with property owners in the area, options have been identified: east 16 side with existing ditch system; east side with adding curb and gutter along 12th Avenue; 17 and west side at 12th Avenue. Staff did engage residents in establishing these options and 18 on drainage issues. Ms. Hankee noted cost estimates and said that staff would like to 19 discuss financing options with the council; staff is recommending that the council 20 consider funding as part of 2020 budget discussions. 21 22 Council Member Manthey remarked that he appreciates the willingness of the property 23 owners to get this project done. The cost has come in higher than expected. 24 25 Mayor Reinert asked if there is any other work in that area in the foreseeable future and 26 Community Development Director Grochala said nothing with the street there; something 27 further down. The council will have to discuss this project as part of next year’s budget. 28 29 Council Member Rafferty remarked that the situation is unique; there’s traffic and speed 30 and a safety situation that has been brought to the council’s attention. 31 32 A resident noted that getting to the park is a big part of the situation but there are also a 33 lot of people walking dogs; she noted also that there is quite a drop off. 34 35 Council Member Stoesz asked if it would be feasible to make the shoulder of the road 36 wider as a temporary project. Ms. Hankee said that was considered but wasn’t identified 37 as a good fix for the long term and for the cost. 38 39 Mayor Reinert asked that the matter come back to the council at the May work session to 40 keep it on the radar. He explained for the residents who were present how the city 41 collects a park dedication fee. The residents asked where their park dedication funds 42 went and Mr. Grochala said probably Birch Park and Holly trail. 43 CITY COUNCIL WORK SESSION March 4, 2019 APPROVED 2 The council will continue consideration of the trail project at the May work session. 44 2. Lyngblomsten Senior Living Community – City Planner Larsen noted that this 45 project has been reviewed at the Planning and Zoning board and also at a 46 neighborhood meeting. She reviewed a PowerPoint presentation outlining: 47 - Background on the land use application for the redevelopment; 48 - Site location map; 49 - A general overview of the project elements proposed (218 housing units, club 50 house, parking lots, future restaurant, future commercial development); 51 - Senior living community is proposed (elements reviewed); 52 - Senior living campus is included (elements reviewed); 53 - 3D rendering of the proposed project; 54 - History of Lyngblomsten; a longstanding local organization serving older 55 adults; noted that some services would be available to non-development 56 residents; 57 - The project includes three phases and elements; 58 - Zoning and land use review; 59 - Density (9.36 units per acre net density); 60 - Master Plan that was approved for the area previously; comparison with 61 master plan overview and Lyngblomsten plan overview; 62 - Transportation and access; 63 Regarding the transportation element, Mayor Reinert recommended that staff 64 include discussion of a roadway alignment as they look at roadway work. 65 Director Grochala explained how the County is looking at building on some 66 improvements. Council Member Stoesz mentioned people coming out of the 67 gas station and the sharp ending of the trail on the Shoreview side. Ms. 68 Larsen noted that the trail is part of Anoka County’s regional system. 69 - Traffic study submitted in January; study findings were reviewed; overall level 70 of services; 71 - Trails and open space planning; 72 - Greenspace buffers (existing trees and more plantings planned); 73 - Utility Improvements planned; 74 - Stormwater utilities planned; 75 - Site design and urban form; 76 - Architecture review (building views, tree preservation, landscaping); 77 - Impervious surface meets requirements; 78 - Preliminary plat (common areas to be maintained by Lyngblomsten); There 79 was discussion about commercial development on the corner of Hodgson and 80 County Road J; 81 - Park dedication fees (trail construction costs will be deducted); 82 - Design guidelines (would come forward with final design/plat); 83 - Architectural design standards (will continue being developed); 84 - Summary (benefits gained, setbacks); 85 - Results of Planning and Zoning Board review; 86 CITY COUNCIL WORK SESSION March 4, 2019 APPROVED 3 - Tax increment financing (TIF) application anticipated. 87 88 Mayor Reinert asked for the Public Safety Department’s opinion on the project. Director 89 Swenson said the department has been involved since early conception; there is 90 willingness on the developer’s part to work with the City on service needs but it’s clear 91 that there will be additional emergency services needed with the development; he added 92 that this facility will have nursing staff and that should be helpful. 93 94 Mr. Witham, 211 Woodridge Lane, representing the neighborhood. He stated that they 95 appreciate that the developer has listened to their concerns. There was much concern 96 about the height. They are happy for the buffering. Some people have concern about 97 water and runoff and they are going to trust the planners. They don’t want to see this 98 project lead the way to additional four story buildings because that would overwhelm 99 capacity. They are happy with the way the developer has used the flexibility of the PUD 100 so as to benefit all parties. Mayor Reinert said he feels that the design presented would 101 be friendly to the existing residents; there seems to be attention to fitting into the existing 102 neighborhood. A resident noted his concern (he’s on the south end) that he will not get 103 the same buffer as his neighbors. Staff will continue working on that element and will try 104 to address that concern much as possible. 105 106 Mayor Reinert indicated that the project will continue moving forward so the council will 107 be seeing requests for approval. 108 109 Council Member Stoesz asked how the northern road will connect and how that impacts 110 the future. Ms. Larsen explained how the roadway system is being planned to serve 111 future development on the eastside of Hodgson. Council Member Stoesz asked about the 112 appropriate time to discuss construction traffic and imposition on the neighborhood; Ms. 113 Larsen said it will certainly be discussed and managed as construction begins. 114 3. Elmcrest Avenue and Cedar Street Roadway Paving – City Engineer Hankee 115 explained that staff is following up on the council’s January direction to meet with the 116 City of Hugo regarding cost sharing for this project. Staff was also asked to explore the 117 elimination of certain hunting restrictions in the area. The City of Hugo has outlined 118 their hunting restrictions and are not receptive to any change. The roadway improvement 119 costs were discussed and Hugo eventually agreed to cover the cost of Elmcrest Avenue. 120 They will continue their plowing services also. Staff is proposing a plan to finance this 121 work through existing special assessment funding in the street reconstruction fund and 122 MSA funds. A joint powers agreement would establish terms of the project with the City 123 of Hugo. 124 125 The council concurred with the plans as presented, recognizing the additional work of 126 staff that brings forward a better situation. This could be a 2019 project. 127 128 Mayor Reinert asked Director DeGardner to thank the plowing staff for their good work; 129 awesome job this year. 130 CITY COUNCIL WORK SESSION March 4, 2019 APPROVED 4 4. Blue Heron Days Parade Traffic Plan – Public Safety Deputy Director Kyle 131 Leibel reviewed the written staff report outlining options for changes including changing 132 where parade would end and/or establishing a trail for property access during the parade. 133 Mayor Reinert said he likes option three but also sees the benefit of having the parade 134 follow a circuit to get things back to start. 135 136 Council Member Manthey said he supports option three and wouldn’t have a problem 137 with adding another option to get parade vehicles back. 138 139 Mayor Reinert said he’d hate to see the parade shortened by a third so would appreciate 140 some way to keep it its current length. 141 142 Public Safety staff will begin discussions with Target regarding the establishment of a 143 path. 144 5. West Shadow Lake Drive Project Request for Additional Curb – City 145 Engineer Hankee reviewed her written staff report. As part of a resident information 146 meeting, staff was asked by certain property owners to amend the street construction 147 plans to keep the golf course access open a little longer (until the golf course opens in the 148 spring) and to extend the addition of curb at the south end of the roadway. The extension 149 of curb and would add an additional $28,000 to the project cost (which would come from 150 the closed bond fund). 151 152 The possibility of other non-curbed areas being added was discussed. Staff will 153 approach all those without curbs plan. 154 155 The council concurred with the amendments but directed staff will do the outreach and 156 come forward with a full recommendation for a change order. 157 6. Recreation Complex Discussion – Public Services Director DeGardner read his 158 written staff report. He is providing additional information on cost of the recreation 159 development that was discussed (pickle ball courts, tennis courts, parking lot, trails and 160 landscaping). Staff is identifying two sources that could fill the gap in funding past the 161 budget for this year. 162 163 Council Member Rafferty discussed that the project makes sense in conjunction with 164 other work that will be done in the area (i.e. water tower) but not in the context it being 165 the beginning of an overall buildout of the park. 166 167 Mayor Reinert said he supports a project with the property. He asked about a schedule 168 and Mr. DeGardner said it would make sense in conjunction with the water project, with 169 completion most likely in 2020. Mayor Reinert indicated that there may be additional 170 opportunity and investment coming for a project in this area and so he’d like to continue 171 the discussion at next month’s work session. 172 CITY COUNCIL WORK SESSION March 4, 2019 APPROVED 5 7. Zoning Ordinance Updates - Community Development Director Grochala 173 reviewed his written report, utilizing a PowerPoint presentation about the areas that staff 174 proposes to change. Amendments are proposed to the zoning ordinance in the following 175 areas: 176 - Multiple Building on Single Lot in Commercial/Industrial; 177 - Exterior Storage; 178 - Retaining Walls; 179 - Driveway Width; 180 - Metal Roofs. 181 182 Staff will proceed to review the changes as necessary with the Planning and Zoning 183 Board and will bring amendments forward to the council as appropriate. 184 8. Police K9 Rotation – Public Safety Director Swenson reviewed his written report 185 updating the council on the City’s K-9 program and members. He is suggesting that it is 186 probably time to look at a replacement plan and that may involve some overlap and the 187 outfitting of an additional vehicle. 188 189 Mayor Reinert said he sees the benefit in moving forward now and in a way that doesn’t 190 include an interruption in service and that provides for good training of a new K-9 and 191 handler. He sees the associated cost as nominal. 192 193 Council Member Rafferty asked about experience with the type of dog used and Director 194 Swenson said that will be part of discussions moving forward; that topic is linked to 195 training options. 196 9. 2019 Squad Purchase – Public Safety Director Swenson reviewed his written 197 report that informs the council of progress in making the 2019 authorized squad purchase. 198 The Ford Motor Company has stated a delay in fulfilling orders resulting in the City 199 having to wait for a 2020 model at an additional cost. Staff has worked with the City 200 Attorney and the State of Minnesota on rectifying or at least making the most of this 201 situation. 202 10. Advisory Board Interview Schedule – Administrator Karlson asked the council 203 to schedule the next set of interviews. 204 205 The Council will interview six candidates on March 11, beginning at 5:30 p.m. 206 11. Council Updates on Boards/Commissions, City Council 207 208 Council Member Stoesz will be elected Chair of the North Metro Telecommunications 209 Board. 210 211 CITY COUNCIL WORK SESSION March 4, 2019 APPROVED 6 Director Swenson updated the council on efforts to gain support on the resolution on 212 emergency services. 213 12. Monthly Progress Report – Administrator Karlson noted that there are no 214 applicants for the recycling intern position. The position will continue to be advertised. 215 Review Regular Council Agenda of March 11, 2019 – The agenda was reviewed and 216 there were no changes. 217 218 The meeting was adjourned at 9:10 p.m. 219 220 These minutes were considered, corrected and approved at the regular Council meeting held on 221 March 25, 2019. 222 223 224 225 226 Julianne Bartell, City Clerk Jeff Reinert, Mayor 227 228 WS – Item 6 WORK SESSION STAFF REPORT Work Session Item No. 6 Date: May 6, 2019 To: City Council From: Michael Grochala, Community Development Director Re: 2040 Comprehensive Plan Summary and Authorization for Distribution Background At the May 6, 2019 Work Session, Kendra Lindahl with Landform will present the May 13, 2019 Council staff report. The report summarizes the 2040 Comprehensive Plan process, chapter content and resident comments from the public hearing held on April 10, 2019 by the Planning & Zoning Board. At the May 13th Council meeting, staff will be requesting Council’s authorization to distribute the draft 2040 Comprehensive Plan to adjacent jurisdictions for review and comment. Requested Council Direction None. Attachments 1. May 13, 2019 Council Staff Report 1 CITY COUNCIL AGENDA ITEM 6A STAFF ORIGINATOR: Kendra Lindahl, Landform MEETING DATE: May 13, 2019 TOPIC: Consider Resolution No. 19-54 Authorizing Distribution of the Draft 2040 Comprehensive Plan to Adjacent Jurisdictions for Review and Comment CASE NUMBER: N/A APPLICANTS: City of Lino Lakes OWNERS: Multiple REVIEW SCHEDULE: Complete Application Date: N/A P & Z Board Meeting: April 10, 2019 City Council Work Session May 6, 2019 City Council Meeting: May 13, 2019 60-Day Review Date: N/A INTRODUCTION Staff is requesting City Council consideration to authorize the 2040 Comprehensive Plan for distribution. This begins the 6-month adjacent review period prior to formal submittal to the Metropolitan Council. BACKGROUND The Comprehensive Plan is the community’s vision for development in Lino Lakes. Although it is a physical plan, it reflects the community's social and economic values. These values are translated into the type of land use the city desires and programs regarding economic development, housing, parks, transportation and other key areas. The Comprehensive Plan helps communities determine how to plan for investment in sewer, water, roads, parks, and other infrastructure. When evaluating how land will be used in the future, communities also consider housing needs, employment patterns, recreational space and commercial activities. Planning where different uses will go helps communities maximize efficient delivery of services to businesses and residents, which helps manage costs. Identifying 2 land uses provides a guide to the city to tell them if a development is located on a parcel that is consistent with the infrastructure and city services provided to that area. When the city adopts the Comprehensive Plan, it provides general guidance to landowners about how the city expects the land to develop. The City Council must then adopt a Zoning Map and Zoning Ordinance standards to implement that plan and begin work on other implementation items. Background/Process The city kicked off the 2040 update process with a Joint Council/Board meeting on May 15, 2017. The Council and Boards completed a SWOT (strengths, weaknesses, opportunities and threats) analysis and visioning process. The direction from the Council was that no major changes were desired, and the Council directed staff to work with Planning & Zoning Board to work through the updates. Staff has been meeting with the P&Z Board monthly to provide updates and gather direction on different chapters. Staff has also met with other boards and the City Council throughout the process. There were two public open house/outreach events for the public. The city created a website and a My Sidewalk page to provide information and opportunities for feedback on the plan. Following completion of the draft 2040 Comprehensive Plan in March 2018, the final open house was held on April 3, 2018. The City Council then directed staff to revisit the Mixed Use land use designation, mixed use development parameters and the use of the PUD (planned unit development) process. The Planning & Zoning Board and City Council have reviewed options to differentiate and reclassify these areas, while still meeting density requirements and affordable housing goals. There were a number of meetings with the Planning & Zoning Board and City Council in the Fall of 2018 to discuss these potential changes. The city held a joint City Council/Planning & Zoning Board meeting on March 5, 2019. The purpose of the joint meeting was to specifically discuss the proposed changes resulting from the reclassification of the areas identified as Mixed Use in the 2030 Comprehensive Plan. The Council and Planning & Zoning Board indicated support for the changes and directed staff to schedule the public hearing on the revised Draft 2040 Comprehensive Plan. ANALYSIS The key changes and highlights are as follows: • The Comprehensive Plan update was designed to incorporate more graphics (maps, photos, table and charts) throughout the document to make it easier to read and understand. • The final document has hyperlinks to make it easier for users to move through the document. 3 • The final document was designed in a landscape format for easy online readability. Paper copies will be available upon request. Chapter 1 - Introduction This chapter of the Comprehensive Plan builds a foundation for the chapters to follow, by describing the community and its regional context, and setting forth the vision of Lino Lakes’ future that guides the entire plan. This chapter provides information about the history of Lino Lakes and describes how the city fits in the regional context. It describes the process that the city went through to create the 2040 Comprehensive Plan and summarizes the results of the surveys done as part of the process. Finally, this chapter provides the Community Vision statement. Chapter 2 - Community Background This chapter summarizes background information helpful for understanding the natural environment, the built environment and the people of Lino Lakes. The information presented here is a snapshot of the community using data collected from a variety of sources including the 2030 Comprehensive Plan, the United States Census Bureaus’ Decennial Census and Community Surveys, the Metropolitan Council and from the city’s own Geographic Information System (GIS). This chapter provides demographic data and maps of the existing conditions. Chapter 3 - Land Use The Land Use Plan builds on the city’s vision and establishes a policy framework in which future development will occur and how the city will accommodate forecasted household and employment growth. This chapter provides direction to landowners and developers about how and when development is expected by providing land use classifications with density ranges and planning parameters, as well as sewer staging. The Council originally intended the 2040 Plan as an update to the 2030 plan and few significant changes were expected. However, there were changes to the land use plan and the staging plan and the chapter includes graphics to identify exactly where those changes occurred. The land use chapter will be implemented by adopting a new Zoning Map to correspond with the land use changes and the city will update the City Code to implement the comprehensive plan goals as noted in the Planning Districts (in this chapter) and the Implementation chapter. Mixed Use Changes The most significant change in this chapter is the elimination of the Mixed Use designation and the reclassification of those properties as follows: 4 1. The Mixed Use Area at Vicky Lane and Lake Drive was changed to Medium Density Residential. 2. Five new land use districts were created to replace the existing Mixed Use classification. They are: a. Low Density Mixed Residential b. Planned Residential/Commercial c. Signature Gateway d. Town Center e. Office/Medium Density Residential 3. The Mixed Use Area at Birch and Centerville Road Birch/Centerville Road was changed to mix of Planned Residential/Commercial and Medium Density Residential. 4. The Comprehensive Plan Implementation sections will be amended to include a “to do” list that includes: a. Evaluate the intent and purpose of the Planned Unit Development Process. b. Review PUD minimum requirements and amend as necessary. i. Consider minimums for lot area and garage size. c. Consider the establishment of “allowed” flexibilities. i. Lot width and depth, ROW/street width, setbacks d. Revise the maximum allowable impervious surface requirements for low and medium-density residential districts. 5. We added language to note that the Planned Residential/Commercial and Signature Gateway Districts incorporate planning parameters estimating the ratio of the residential and commercial mix. These ranges are flexible and may change based on a specific development proposal. 6. The residential densities allowed within land use districts will be as follows: Land Use Category 2030 Plan Units Per Acre Proposed 2040 Units Per Acre Low Density Residential 1.6 to 3.9 1.6 to 3.0 Low Density Mixed Residential N/A 3.0 to 4.0 Medium Density Residential 4.0 to 5.9 4.0 to 6.0 High Density Residential 6.0 to 10 6.0 to 8.0 Planned Residential/Commercial N/A 8.0 to 10 Signature Gateway N/A 8.0 to 10; max 15 Mixed Use 8-15; 10-24 N/A Office- Medium Density Residential N/A 4.0 to 6.0 Town Center N/A 10-24 7. The change to the land use categories still complies with the Metropolitan Council requirements for density, which require the city to provide a minimum density of 3 units per acre, as shown on Table 3-8 of the draft Plan. 5 Resident Requests A number of resident requests were received throughout the comprehensive plan update process and addressed by the Planning & Zoning Board and City Council. The city held a public open house on April 3, 2018. Since that time the city has received the following property owner requests for changes to proposed Utility Staging Areas and/or land use designations. A. Property Owners: Holly Court Parcels (Dahl, Lundgren, Payette, Shearen) Property ID: #33-31-22-14-0006, #33-31-22-13-0008, #33-31-22-14-0007, #33-31-22-14-0004, #33-31-22-13-0004, #33-31-22-13-0007 Request: Four owners of six parcels along Holly Court are requesting their parcels be moved up to Utility Staging Area 1A (2018-2025). The property is located in Sanitary Sewer District 1 which flows northerly to Birch Street and west to Metropolitan Council interceptor in Ware Road. Trunk sanitary sewer main is located immediately adjacent to the property in Cripple Creek Pass. Trunk water main was extended with the Holly Drive reconstruction in 2004 and is currently available to the Shearen property. Development of this property represents a logical progression of municipal services. Recommendation on Holly Court Requests Staff would support amendment of the proposed utility staging from 2A and 2B to 1A. The property is ready for municipal services. Additionally, development of the property would allow municipal water service to the Noren Property to the south. Staff recommends that the change include the entire neighborhood, including the eastern parcel that was not part of the original request. John Dahl spoke on behalf of the Holly Court residents and thanked staff and the Board for their consideration. B. Property Owner: Noren Family Property ID: #33-31-22-43-0001, #33-31-22-42-0003, #33-31-22-42-0002, #33-31-22-41-0001 Request: The Noren Family owns four parcels totaling approximately 85 acres along Holly Drive and CR J (Ash Street). The 2040 Comprehensive Plan proposes their property be in the Stage 2B (2035-2040) utility staging area. The Noreen’s are requesting their property be in the Stage 1A (2018-2025) utility staging area. The property is located within Sanitary Sewer District 4 which flows to the White Bear Township trunk sewer in Centerville Road. Utility extension is planned to extend from east to west in an orderly progression as development takes place. A sanitary sewer lift station was 6 constructed in 2007 to serve the Rapp Farm Development in North Oaks. This lift station was sized to service the Noren/Lundgren Property. However, the facilities are located approximately ¾ of a mile east of the site. Existing water main servicing the Rapp Farm is provided by White Bear Township and not available to service the Lundgren Property. The property is approximately ¼ mile south of the nearest Lino Lakes municipal water services. Land immediately north of the property is currently located within a Stage 2A (2030-2035) and Stage 2B (Stage 2035-2040) and would need to develop first to provide efficient extension of municipal utilities. Land to the east (Lundgren Property) is currently located with a Stage 2B (Stage 2035-2040). Recommendation on Noren Request: See Lundgren below. No one spoke on behalf of the Noren family during the public hearing. C. Property Owner: Lundgren Family Property ID: #34-31-22-33-0002, #34-31-22-33-0001, #33-31-22-44-0001, #33-31-22-41-0002 Request: The Lundgren Family owns four parcels totaling approximately 110 acres along CR J (Ash Street). The 2040 Comprehensive Plan proposes their property be in the Stage 2B (2035- 2040) utility staging area. The Lundgren’s are requesting their property be in the Stage 1A (2018-2025) utility staging area. The property is located within Sanitary Sewer District 4 which flows to the White Bear Township trunk sewer in Centerville Road. Utility extension is planned to extend from east to west in an orderly progression as development takes place. A sanitary sewer lift station was constructed in 2007 to serve the Rapp Farm Development in North Oaks. This lift station was sized to service the Noren/Lundgren Property. However, the facilities are located approximately ¼ east of the site. The subject property is located approximately ¼ mile west of the nearest sanitary sewer facilities. Existing water main servicing the Rapp Farm is provided by White Bear Township and not available to service the Lundgren Property. The property is approximately one mile south of the nearest municipal water services. Land located to the east is within the Stage 1B (2025 – 2030) and would need to develop first. Additionally, the transportation plan proposes future realignment of County Road J to improve safely by eliminating the S-curve. Recommendation on Lundgren/Noren Requests Due to the property locations in relation to existing municipal services staff does not recommend a change in the utility staging at this time for either the Lundgren or Noren properties. Development at this time, for either property, would result in a premature extension of public services. However, staff would support consideration to include guidance under Planning District 4 that a future amendment to the Comprehensive Plan may be supported provided that 1) development of the Holly Court area is in progress and/or approved for urban development, and 7 2) the amendment includes a Master Plan incorporating the Lundgren, Noren and North Oaks Farms, Inc. property that comprehensively addresses the extension of sanitary sewer and water facilities along with realignment of County Road J through the properties. Andrew Chirhart spoke on behalf of the Lundgren family. He expressed their concerns regarding the requirement that the future master plan include all three property owners (Lundgren, Noren and North Oaks Farms, Inc.). D. Property Owner: Arthur S. Hawkins Trustee and Ellen E. Hawkins Trustee Property ID: #35-31-22-43-0003 Request: Mark Riverblood and Amy Donlin submitted an email request regarding the 4.48-acre property located between I-35E and Otter Lake Road directly north of County Road J (Ash Street). The 2040 Comprehensive Plan guides the property as Permanent Rural and proposes their property be in the No Service area of the utility staging area. This is consistent with the last 2020 and 2030 Comprehensive Plan update. They are requesting that the property be guided Mixed Use or placed in a Land Use Study area and be placed in the Stage 1A (2018-2025) utility staging area. The property is located within Sanitary Sewer District 3 which flows to the MCES Meter M220 and Gravity Interceptor 802325 on the east city border at Cedar Street. Utility extension is planned to extend south of the current location (approximately ¾ of a mile north) after 2040. Land to the north would need to develop to provide services to this site. Recommendation on Requests Due to the properties location in relation to existing municipal services staff does not recommend a change in the utility staging at this time. Development at this time would result in a premature extension of public services. The 2040 Comprehensive Plan no longer has a Mixed Use district. Reclassifying the property to Signature Gateway or other commercial designation is not recommended given the close proximity to Otter Lake. Future consideration may be given to a low to medium density residential classification consistent with proposed post 2040 (Full Build) surrounding land uses. As the city continues to work with Anoka and Ramsey counties on possible County Road J improvements, we will evaluate the impact on adjacent parcels. Staff would support a change to the Planning District 3 text to add a new bullet “As the City continues to work with MnDOT, Anoka County and Ramsey County on proposed County Road J improvements and an upgrade to a full interchange to I-35E, the city will evaluate possible plan land use changes in the area” Mr. Riverblood and Ms. Donlin supported staff’s recommendation. E. Property Owners: Blue Heron Enterprises LLC Property ID: #08-31-22-11-0001 8 Request: Jeff Joyer and Ron Mikolai spoke during the public hearing and requested this 4.91 acre parcel be guided for a residential use at a density of 10 units per acre. The 2030 Comprehensive Plan currently guides this parcel as mixed use and allows for 8-15 units per acre. The proposed 2040 Comprehensive Plan guides this parcel as medium density residential and allows for 4-6 units per acre. The parcel is currently in the 1A Utility Staging Area (2008-2015) and municipal utilities exist along Lake Drive. Recommendation on Blue Heron Enterprises LLC Request Staff does not recommend the higher residential density request. Due to the surrounding low density, single family neighborhood, the medium density residential is a better transition between the low density residential and adjacent CSAH 23 (Lake Drive). The parcel has been guided for mixed use since 2011 that allowed for 8-15 units per acre but no development presented an interest in the higher density. The comparable 2040 Comprehensive Plan land use designation would be Planned Residential/Commercial that would allow for 8-10 units per acre but neither staff nor the Planning & Zoning Board recommended this change. F. Property Owners: Jeff and Mary Jo Joyer (Waldoch Farm) Property ID: #04-31-22-31-0004 Request: The Joyer Family owns several parcels totaling over 150 acres along CSAH 23 (Lake Drive) and CSAH 14 (Main Street). The 2040 Comprehensive Plan proposes the 40+ acres abutting CSAH 23 (Lake Drive) be in the Stage 2B (2035-2040) utility staging area. The Joyers are requesting approximately 10 acres of this property be in the Stage 1A (2018-2025) utility staging area in exchange for 10 acres of their 18 acre parcel along Main Street be placed in the 2035-2040 staging area. The property is located within Sanitary Sewer District 2 and is served by MCES Interceptor 8361, a 24 inch gravity sewer located along North Road. Utility extension is planned to extend from the south to north along CSAH 23 (Lake Drive) in an orderly progression as development takes place. The nearest utilities are ¼ mile south of the site. Recommendation on Waldoch Farm Request Due to the property’s location in relation to existing municipal services, staff does not recommend a change in the utility staging at this time. Staff does support the future extension of municipal watermain to service the existing business for fire protection purposes. Staff does recommend that any change or swap of utility staging areas be considered in conjunction with a standalone comprehensive plan amendment based on proposed use of the property. 9 Chapter 4 - Housing The Housing Plan satisfies the requirements of the Metropolitan Land Planning Act and stipulations of Minnesota Statute §473.859, Subd. 2(c) and Subd. 4. The plan includes background information on current housing supply and an assessment of current and future housing needs. Chapter 12 of the Comprehensive Plan includes implementation strategies for the Housing Plan and other plan chapters. The city developed a Land Use Plan that identifies residential areas at a variety of density ranges and will incorporate areas with higher density housing options. This will accommodate a wider variety of housing types including senior housing, live/work units, and multi-family in a variety of styles from rental, condo and townhomes. Single family options will range from entry-level single family, move-up for growing families and “executive housing” to meet the needs of a changing population. This shift to provide a more diverse housing supply supports future economic development objectives by retaining existing residents and attracting new residents from all social and economic backgrounds and is an essential component for sustainable growth. These areas will provide much needed housing options for the city’s work force, young professionals, families, and senior residents. The 2040 Comprehensive Plan continues to accommodate these housing options. The city is required to show how the comprehensive plan will accommodate their share of the regional demand for affordable housings. “Affordable” housing is defined as housing that is affordable to low-and moderate-income families. The Metropolitan Council has calculated Lino Lakes’ share of the region’s need for low- and moderate-income housing for the decade of 2021- 2030 to be 515 new units. The city must demonstrate that it has guided residential land at densities sufficient to create opportunities for construction of affordable housing, to accommodate its share of the region’s affordable housing need for 2021-2030. The regional and local plans will be updated again in ten years, at which time the city will need to accommodate the need for affordable units in the following decade of 2031-2040. For the 2040 plan update, the Metropolitan Council will consider land guided for development at a minimum density of eight units per acre. As shown on Table 4-16, the city has planned for sufficient residential development within its Planned Residential/Commercial, Signature Gateway and Town Center areas to accommodate the need for affordable units. Chapter 5 - Economic Development This chapter will set goals and policies for economic development, document some of the key indicators of the city’s economy, describe available economic development assistance tools and describe the economic development priorities as established in the city’s Economic Development Strategic Plan. This chapter also provide employment and commuter patterns. 10 Chapter 6 - Transportation The purpose of the Transportation Chapter is to provide the policy and program guidance needed to make appropriate transportation-related decisions when development occurs, when elements of the transportation system need to be upgraded or when transportation problems need to be addressed. The Transportation Chapter demonstrates how the City of Lino Lakes will provide for an integrated transportation system that will serve the future needs of its residents and businesses, support the city’s development plans, and complement the portion of the metropolitan transportation system that lies within the city’s boundaries. The plan is built on the Land Use Plan and therefore it is relatively unchanged from the 2030 Plan. Chapter 7 - Local Water Management Plan The City of Lino Lakes’ Local Water Management Plan (LWMP) is a local management plan that meets the requirements of Minnesota Statutes §103B.235, Minnesota Rules 8410, the Rice Creek Watershed District Watershed Management Plan (dated January 2010, as amended November 9, 2016), and the Vadnais Lake Area Water Management Organization Watershed Management Plan (dated October 26, 2016). Minnesota Statute §103B.201 states that the purposes of the water management programs are to: • Protect, preserve, and use natural surface and groundwater storage and retention systems; • Minimize public capital expenditures needed to correct flooding and water quality problems; • Identify and plan for means to effectively protect and improve surface and groundwater quality; • Establish more uniform local policies and official controls for surface and groundwater management; • Prevent erosion of soil into surface water systems; • Promote groundwater recharge; • Protect and enhance fish and wildlife habitat and water recreational facilities; and • Secure the other benefits associated with the proper management of surface and groundwater. Chapter 8 - Sanitary Sewer The 2040 Comprehensive Sanitary Sewer Plan has two primary purposes. The first purpose is to provide recommendations and guidance to the City of Lino Lakes by evaluating the sewer system requirements needed from now through the year 2040 and beyond. This is completed by developing a strategy to implement a sanitary sewer system in accordance with the anticipated growth and development patterns of the city, as forecasted in the City of Lino Lakes 2040 Land Use Plan and devising a proposed infrastructure system that can be feasibly and economically constructed to support this growth. 11 The second purpose is to produce documentation that can be used by state and local agencies, particularly the Metropolitan Council, for future local and regional planning purposes. As a result of projected population increases and land use changes in Lino Lakes, the Metropolitan Council estimates that sanitary sewer flows will increase approximately 54 percent between 2010 and 2040. This Sanitary Sewer Plan outlines the locations in which the Metropolitan Council can expect to see increased wastewater flows, allowing the Council to determine if capacity upgrades will be required in the region. This plan was developed in conjunction with the Land Use plan. Chapter 9 - Water Supply Plan This chapter describes Lino Lakes’ plan to meet its existing and future water supply needs in a safe and dependable manner. First, it evaluates the existing Lino Lakes water system to identify any needs or deficiencies. Second, it identifies the future water system needed for the city’s growth through full build out based on the city’s population projections described in Chapter 1 and the 2040 and Full Build Land Use Plans described in Chapter 3 of this plan. The Ramsey County District Court issued a ruling on August 30, 2017 that the Minnesota Department of Natural Resources (DNR) allowed over pumping of the groundwater aquifer in the region of White Bear Lake. The judge ordered the DNR to review groundwater appropriation permits within five miles of the lake and to enforce a residential lawn watering ban when the lake water level drops below 923.5 feet above sea level. On September 26, 2017, the DNR issued a news release stating that it will appeal the court’s ruling. The DNR contends that restricting permits within five miles of the lake will halt important development, and that the watering ban will impose an undue burden on 500,000 White Bear Lake area residents. A portion of southeastern Lino Lakes falls within five miles of White Bear Lake so the city is closely following developments in this case and will coordinate with the DNR to ensure that it is complying with regional and state guidelines. Development in District 4 is proposed to be temporarily supplied by White Bear Township along an 8-inch water line along the southern border of Lino lakes. This may be an issue depending on the outcome of the lawsuit. The City of Lino Lakes will review and adjust its Water Capital Improvement Plan (see Appendix C) as definitive conclusions become available and will continue water conservation and efficiency programs to reduce its consumption throughout this process. This plan recommends that the city consider two water treatment plants, one in the southern region of the city (Water Treatment Plant No. 1) and one in the northern region of the city (Water Treatment Plant No. 2). The city is currently considering the future location of Water Treatment Plant No. 1 to be near the future water tower site along Birch Street. The recommended location for Water Treatment Plant No. 2 is within the potential future well field, located in the northern region of the city. Both water treatment facilities would be designed for the removal of iron and manganese. The city would update the feasibility study before designing a water treatment facility. 12 Chapter 10 - Parks, Greenways and Trails The Parks, Greenways and Trails chapter is an update that builds on the strong history of parks and natural resource planning in Lino Lakes, including the 2004 Parks, Natural Open Space / Greenways and Trail System, which was updated in 2011 as part of the 2030 Comprehensive Plan update, and adopted by reference in Chapter 2, the Resource Management System Plan. This chapter of the 2040 Comprehensive Plan brings together and replaces those separate studies with a cohesive plan that reflects the community’s long held belief that ongoing development must be in harmony with preserving the innate character of the city. The common vision and goal that has been carried throughout the various comprehensive plans and park plan updates is a continued focus on preserving the natural open space character of the city. This plan includes an update to the park service areas and added three new parks (identified as L, M and N on Figure 10-1). This chapter will be used as part of development review to determine park dedication requirements and will help the city decision-makers when making capital improvement plans. Chapter 11 - Community Facilities The purpose of this chapter is to provide goals and policies for community facilities, inventory the various community facilities within the City of Lino Lakes, and to identify future community facility needs to accommodate the need for new services. One update from the 2030 plan is a note that the public works building has outgrown their current space due to the continued growth of the city. The City Council will continue to evaluate options for improvements. Chapter 12 - Implementation The Comprehensive Plan is the principal tool for guiding the development of Lino Lakes. The community’s vision for the future will be realized only if the plan is implemented. The purpose of this section is to provide guidance on using the plan. Using the plan requires balancing the community aspirations and adapting to conditions that will change over the life of the plan. It also provides a “to-do list” of work the city should do to ensure that the plan is implemented in the future. SUMMARY Staff recommends approval of the draft 2040 Comprehensive Plan with three changes: 1. Approval of a change to the 2040 Utility Staging Plan (Figure 3-4), (Figure 8-4) and the corresponding text to reclassify the Holly Court properties as utility staging 1A as requested by the landowners. 2. Approval of a change to the Planning District 4 text outlining conditions that would need to occur for the city to consider the requested Lundgren/Noren requests. 3. Approval of a change to the Planning District 3 text to add a new bullet “As the City continues to work with MnDOT, Anoka County and Ramsey County on proposed County Road J improvements and an upgrade to a full interchange to I-35E, the city will evaluate 13 possible plan land use changes in the area”. Findings of Fact The following are Findings of Fact for approval of the 2040 Comprehensive Plan for adjacent jurisdiction review: 1. Minnesota Statutes §473.864 requires each local governmental unit to review and, if necessary, amend its entire comprehensive plan and fiscal devices and official controls at least once every ten years to ensure its comprehensive plan conforms to metropolitan system plans and ensure its fiscal devices and official controls do not conflict with the comprehensive plan or permit activities that conflict with metropolitan system plan. 2. The city initiated an update to the Comprehensive Plan in 2017 as required by State law and held numerous open houses, workshops and meeting to gather input and discuss each of the plan elements. 3. The city has communicated to residents, property owners and other stakeholders through individual inquiries, newsletters, the city website and news releases to local press. 4. The city has prepared a Comprehensive Plan intended to meet the requirements of the Metropolitan Land Planning Act and Metropolitan Council guidelines and procedures. 5. The update reflects the city vision for Lino Lakes. 6. The update provides guidance on land use, natural resource and infrastructure planning, as well as implementation steps following adoption of the plan. 7. The city may continue to make non-substantive changes to the Comprehensive Plan Update. Planning and Zoning Board The Planning & Zoning Board held a public hearing, reviewed the draft 2040 Comprehensive Plan and heard the landowner requests at their April 10, 2019 regular meeting. There were five people present to speak at the public hearing. The Board was supportive of the Plan and the three proposed changes and voted 7-0 in to approve with the staff recommendation and the findings of fact noted in the resolution. Next Steps The adopted schedule includes the following next steps: 1. If the Council approves the 2040 Comprehensive Plan at their May 13th meeting, this will initiate the 6-month adjacent review process prior to sending to the Metropolitan Council for review. 2. Following this 6-month review, the City Council will approve the Comprehensive Plan and it will be submitted to the Metropolitan Council for review. 3. After the Metropolitan Council completes their review and finds it to be consistent with regional systems, the city may adopt the 2040 Comprehensive Plan. 4. Following adoption of the Comprehensive Plan, the city has nine months to amend the 14 zoning ordinance and Zoning Map to bring them into compliance with the amended Comprehensive Plan. RECOMMENDATION Staff recommends approval of the 2040 Comprehensive Plan, with the three changes to the plan as noted in the staff report. ATTACHMENTS 1. Resolution No. 19-54 2. Map of Property Owner Change Requests Utility Staging Areas 3. Jeff Joyer Land Use and Utility Staging Area Change Request 1 CITY OF LINO LAKES RESOLUTION NO. 19-54 AUTHORIZING DISTRIBUTION OF THE DRAFT 2040 COMPREHENSIVE PLAN TO ADJACENT JURISDICTIONS FOR REVIEW AND COMMENT WHEREAS, the City of Lino Lakes has initiated an update to the adopted 2030 Comprehensive Plan consistent with the requirements in state law; and WHEREAS, the Planning and Zoning Board reviewed the 2040 Comprehensive Plan at a duly called Public Hearing on April 10, 2019 and recommends approval with three changes. NOW, THEREFORE BE IT RESOLVED, that The City Council of The City of Lino Lakes hereby authorizes distribution of the draft 2040 Lino Lakes Comprehensive Plan to adjacent governmental units for review and comment based on the following findings: 1. Minnesota Statutes §473.864 requires each local governmental unit to review and, if necessary, amend its entire comprehensive plan and fiscal devices and official controls at least once every ten years to ensure its comprehensive plan conforms to metropolitan system plans and ensure its fiscal devices and official controls do not conflict with the comprehensive plan or permit activities that conflict with metropolitan system plan. 2. The City initiated an update to the Comprehensive Plan in 2017 as required by State law and held numerous open houses, workshops and meeting to gather input and discuss each of the plan elements. 3. The City has communicated to residents, property owners and other stakeholders through individual inquiries, newsletters, the City website and news releases to local press. 4. The City has prepared a Comprehensive Plan intended to meet the requirements of the Metropolitan Land Planning Act and Metropolitan Council guidelines and procedures. 5. The update reflects the City vision for Lino Lakes. 6. The update provides guidance on land use, natural resource and infrastructure planning, as well as implementation steps following adoption of the plan. 7. The City may continue to make non-substantive changes to the Comprehensive Plan Update; and BE IT FURTHER RESOLVED, approval of the Comprehensive Plan update is contingent upon the required six-month review by adjacent and affected jurisdictions; and BE IT FURTHER RESOLVED, approval of the Comprehensive Plan update is contingent upon and subject to the required review and response by the Metropolitan Council; and BE IT FURTHER RESOLVED, the draft 2040 Comprehensive Plan shall be revised to include the following three changes: 2 1. Change the 2040 Utility Staging Plan (Figure 3-4), (Figure 8-4) and the corresponding text to reclassify the Holly Court properties as utility staging 1A as requested by the landowners. 2. Change the Planning District 4 text outlining the following conditions that would need to occur in order for the City to consider the requested Lundgren/Noren requests: a. Development of the Holly Court area is in progress and/or approved for urban development, and b. The amendment includes a Master Plan incorporating the Lundgren, Noren and North Oaks Farms, Inc. property that comprehensively addresses the extension of sanitary sewer and water facilities along with realignment of County Road J through the properties. 3. Change the Planning District 3 text to add a new bullet “As the City continues to work with MnDOT, Anoka County and Ramsey County on proposed County Road J improvements and an upgrade to a full interchange to I-35E, the City will evaluate possible plan land use changes in the area”. Adopted by the Council of the City of Lino Lakes this ___ day of _______, 2019. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk Baldw in Lake Rondeau Lake Bald Eagle Lake Wilkinson Lake Otter Lake Amel ia Lake Reshanau LakeRice Lake Cent erville Lake Marshan Lake George Watch Lake Peltier Lake Cedar Lak e Li la c S t 20th Ave S456721 456749 456754 456721 456749 456714 456754 456714 456723 456721 456721 456714456714 20th Ave20th Ave§¨¦35E §¨¦35W ")153 ")140 ")84 ")84 M ai n StMain StM ai n S t Cedar St HodgsonRdLake DrElm St Birch St Birch StLake DrSunset AveRondeauLake Dr EAsh St Oak Ln Apollo Dr62nd St N Ash St RondeauLake Rd WCentervilleRdHolly Dr4th AveHolly Dr E Birch St 80th St E 64th StCity of BlaineCity of Col umbus City of HugoCity of North Oaks White Bear Township ´ Fig ure 3-1 Full Build O ut Land Use Legend City of Centerville Permanent Rural Low Den sity Residential Low Den sity Mixed Residential Medium Density Residential High Den sity Residenti al Planned Residential / Commercial Office Residen tial Signature Gateway District Commercia l Town Center Business Campus Industrial Civic a nd Institutional Parks an d O pen Space Private Airfield Open Water Right-of-Way Mu nicipal Bou ndary Parcels Stre ams 3,500 0 3,5001,750 Feet Date: 2/7 /2019 Baldwin Lake Rondeau Lake Bald Eagle Lake Wilkinson Lake Otter Lake Amelia Lake Reshan au LakeRice Lake Centerville Lake Marshan Lake George Watch Lake Peltier Lake Cedar Lake Li la c St 20th Ave S456721 456749 456721 456749 456714 456754 456723 456714 456754 456754 456714456714 20thAve20th Ave§¨¦35E §¨¦35W ")53 ")140 ")84 ")84 Ma in StMainStMain St Cedar St HodgsonRdLake DrEl m St Birch St Birch StLakeDrSunsetAve RondeauLake Dr EAsh St Oak Ln Apollo Dr62nd St N Ash St RondeauLake Rd WCenterville RdHolly Dr4th AveHolly Dr E Birch St 80th St E 64th St White Bear TownshipCity of BlaineCity of Circle PinesCity of Columbus City of HugoCity of North OaksCity of Shoreview ´ Figure 3-4 2040 Utility Staging Plan Legend City of Centerville Stage 1A Planned Service Area (2018 - 2025) Stage 1B Planned Service Area (2025 - 2030) Stage 2A Planned Service Area (2030 - 2035) Stage 2B Planned Service Area (2035 - 2040) Stage 3 Planned Service Area (Post 2040) No Service Open Water Right-of-Way Municipal Boundary Parcels Streams 3,500 0 3,5001,750 Feet Date: 3/12/2019 A A B C DBCD Holly Court: Stage 2B & 2A to 1A Property Owner Change Requests Noren Family: Stage 2B to 1A Lundgren Family: Stage 2B to 1A Hawkins - Otter Lake Road: No Service to Stage 1A Request for approval of the 2040 Comprehensive Plan City Council May 13, 2019 Background •In May 2017, the City of Lino Lakes kicked off the 2040 Comprehensive Plan update with a joint Council/Board workshop •The feedback from the Council was that things were generally going well, this should be an update and no major changes were planned •The Council directed the P&Z to be the working group for the update with regular council check-ins •There were three open house/outreach meetings for the public •The Comprehensive Plan is the vision for how the City will develop •It provides general land use guidance •The Zoning Map and Zoning Ordinance are the primary tools to implement the Comprehensive Plan vision Background •The draft Comprehensive Plan was completed in March of 2018. •The City Council expressed some concern about the Mixed Use land classification and had questions regarding residential densities. •A number of meeting were held in 2018 to discuss the changes. •A joint City Council/Planning & Zoning Board meeting was held on March 5, 2019 to discuss the changes •The Council and P&Z reviewed the proposed changes and directed staff to schedule the public hearing. April 10th Planning & Zoning Board Hearing •The Planning and Zoning Board held a public hearing on April 10, 2019 •There were five people present to speak at the public hearing •The Planning Commission voted unanimously to recommend approval of the request with the changes recommended by staff based on the findings of fact in the report 2040 Comprehensive Plan Chapters Chapter 1 -Introduction •Builds the foundation for the other chapters •Provides the history and vision for the City •Describes the Comprehensive Plan process and results of the surveys done Chapter 2 –Community Background •Summarizes information about the natural and built environment. •Sums up the data collected from regional and state agencies. •Provides demographics and maps of the city as it exists today. Chapter 3 –Land Use •Builds on the city’s vision and establishes a policy framework for how future development will occur. •Includes direction on when development is expected through land use and sewer staging. Land Use Chapter Changes •Primary change is the Mixed Use Classification •Other than the mixed use classification, Areas A –D were the only land use changes from the 2030 Plan Land Use -Mixed Use Land Use Classification •Following the final open house in April 2018, the Council directed staff to revisit the Mixed Use Land Use designation •The Council and the Planning & Zoning Board have reviewed a number of options to reclassify and better differentiate these areas than the 2030 Plan •Changes include: •The elimination of the Mixed Use designation •Creation of five new land use districts •Low Density Mixed Residential •Planned Residential/Commercial •Signature Gateway •Town Center •Office/Medium Density Land Use -Mixed Use Changes •The area at Vicky Lane/Lake Drive was changed to Medium Density Residential •The area at Birch and Centerville Road was changed to a mix of Planned Residential/Commercial and Medium Density Residential •Other mixed use areas were reclassified as one of the five new classifications •Incorporate planning parameters for residential/commercial mix Land Use –Residential Density •Densities were lowered in several land use classifications Land Use Category 2030 Plan Units Per Acre Proposed 2040 Units Per Acre Low Density Residential 1.6 to 3.9 1.6 to 3.0 Low Density Mixed Residential N/A 3.0 to 4.0 Medium Density Residential 4.0 to 5.9 4.0 to 6.0 High Density Residential 6.0 to 10 6.0 to 8.0 Planned Residential/Commercial N/A 8.0 to 10 Signature Gateway N/A 8.0 to 10; max 15 Mixed Use 8-15; 10-24 N/A Office- Medium Density Residential N/A 4.0 to 6.0 Town Center N/A 10-24 Land Use –Residential Density •Changes to land use classification and density ranges reduce the total future units •Complies with Metropolitan Council requirements –minimum 3 upa Resident Requests –Land Use Changes Resident Requests –Land Use Changes A.Holly Court Parcels (Dahl, Lundgren, Payette, Shearen) i.Request is to move up to Utility Staging Area 1A from 2A and 2B. ii.Staff would support amendment of the proposed utility staging from 2A and 2B to 1A. The property is ready for municipal services. Additionally, development of the property would allow municipal water service to the Noren Property to the south. Staff recommends that the change include the entire neighborhood, including the eastern parcel that was not part of the original request. B.and C -Noren and Lundgren Requests i.Request is to move up to Utility Staging Area 1A from 2B. ii.Due to the property locations in relation to existing municipal services staff does not recommend a change in the utility staging at this time. iii.Staff would support consideration to include guidance under Planning District 4 that a future amendment to the Comprehensive Plan may be supported provided that i.development of the Holly Court area is in progress and/or approved for urban development, and ii.the amendment includes a Master Plan incorporating the Lundgren, Noren and North Oaks Farms, Inc. property that comprehensively addresses the extension of sanitary sewer and water facilities along with realignment of County Road J through the properties. Resident Requests –Land Use Changes D.Arthur S. Hawkins Trustee and Ellen E. Hawkins Trustee i.Request is to guide the property Mixed Use instead of Permanent Rural and to change the Utility Staging from No service area to 1A. ii.Due to the properties location in relation to existing municipal services staff does not recommend a change in the utility staging at this time. i.The 2040 Comprehensive Plan no longer has a Mixed Use district. Reclassifying the property to Signature Gateway or other commercial designation is not recommended given the close proximity to Otter Lake. ii.Future consideration may be given to a low to medium density residential classification consistent with proposed post 2040 (Full Build) surrounding land uses. As the city continues to work with Anoka and Ramsey counties on possible County Road J improvements, we will evaluate the impact on adjacent parcels. iii.Staff would support a change to the Planning District 3 text to add a new bullet “As the City continues to work with MnDOT, Anoka County and Ramsey County on proposed County Road J improvements and an upgrade to a full interchange to I-35E, the city will evaluate possible plan land use changes in the area” Resident Requests –Land Use Changes Blue Heron Enterprises, LLC Jeff and Mary Jo Joyer Resident Requests –Land Use Changes D.Blue Heron Enterprises, LLC, (Jeff Joyer & Ron Mikolai) i.Request is to guide the property for residential use at a density of 10 units per acre. ii.Guided Mixed Use in 2030 Plan at 8-15 units per acre. 2040 Plan guides the parcel as medium density residential at 4-6 units per acre. iii.No change recommended by Planning and Zoning Board or staff. i.Due to surrounding low density, single family neighborhood, medium density provides a better transition between low density use and Lake Drive. ii.Parcel has been guided for mixed use since 2011 that allowed for 8 to 15 units an acre but no development presented interest in the higher density. iii.The 2040 Plan does not have residential district that specifically allows 10 units an acre. The High Density Land Use District allows 6-8 units per acre. The Planned Residential Commerical District allows 8 -10 units per acre. Resident Requests –Land Use Changes D.Jeff and Mary Jo Joyer (Waldoch Farm) i.Request 10 acres of Lake Drive property be placed in the Stage 1A (2018-2025) utility staging area in exchange for 10 acres of the 18 acre parcel on Main Street being placed in the 2035-2040 staging area. ii.Utility extension is planned to extend from the south to north along CSAH 23 (Lake Drive). Trunk line is currently located approximately ¼ mile south of the site. iii.No change recommended by Planning and Zoning Board or staff. i.Due to location of existing municipal services not change is recommended at this time. Staff does support the future extension of municipal watermain to service the existing facility. ii.Parcel has been guided for mixed use since 2011 that allowed for 8 to 15 units an acre but no development presented interest in the higher density. iii.Any consideration of swapping utility staging areas should be considered in conjunction with a standalone comprehensive plan amendment. Chapter 4 -Housing •Includes background information on current housing supply. •Provides an assessment of current and future housing needs. •Identifies the need for affordable housing and demonstrates sufficient land to accommodate the need. Chapter 5 –Economic Development •Sets goals and policies for economic development •Identifies available economic development assistance tools •Provides employment and commuter patterns Chapter 6 –Transportation •Provides policy and program guidance needed to make transportation-related decisions. •Demonstrates how the future needs of residents and businesses can be met Chapter 7 –Local Water Management Plan •The purpose of a local water management plan are; •Protect, preserve, and use natural surface and groundwater storage and retention systems; •Prevent erosion of soil into surface water systems; •Establish more uniform local policies and official controls for surface and groundwater management. Chapter 8 –Sanitary Sewer •Provides recommendations and guidance to the City by evaluating the sewer system requirements needed from now through the year 2040 •Provides documentation to assist in the planning of local and regional wastewater systems Chapter 9 –Water Supply Plan •Evaluates the existing water supply systems to identify needs or deficiencies •Identifies the needs for the future water supply system based on the city’s population projections. •Two new water treatment plants planned •City will continue to work with the DNR Chapter 10 –Parks, Greenways and Trails •Update that builds on the existing 2004 Parks, Natural Open Space / Greenways and Trail System Plan that was updated in 2011 •Focuses on preserving the natural open space character of the city •Revised the Park Service Area boundaries •Added 3 new parks (L, M and N) Chapter 11 –Community Facilities •Provides goals and policies for community facilities •Inventory the existing community facilities within the City •Identify future community facility needs Chapter 12 –Implementation •The community’s vision can only be realized if it is implemented. •This chapter provides guidance on using the plan. •It creates a to-do list of work that the City should undertake Next Steps •6-month adjacent review process prior to sending to the Metropolitan Council for review. •Submit plan to the Metropolitan Council for review. •After the Metropolitan Council completes their review and finds it to be consistent with regional systems, the city may adopt the 2040 Comprehensive Plan. •Following adoption of the Comprehensive Plan, the city has nine months to amend the zoning ordinance and Zoning Map to bring them into compliance with the amended Comprehensive Plan. Recommendation •Staff and the Planning and Zoning Board recommend approval of Resolution 19-54, approving the 2040 Comprehensive Plan, with three changes to the plan as noted in the staff report. WS – Item 7 WORK SESSION STAFF REPORT Work Session Item No. 7 Date: May 6 , 2019 To: City Council From: Diane Hankee, City Engineer Re: Birch Street (CSAH 34) Resurfacing Project from Deerwood Lane to Centerville Road Background Anoka County is planning a resurfacing project in 2019 along Birch Street (County State Aid Highway 34) from Deerwood Lane to Centerville Road. The resurfacing/reclamation project, as proposed, maintains the existing roadbed and does not include earthwork or road widening. As part of the project, the City requested that the County review the intersection with Birch Street and Blackduck Drive. Multiple options were evaluated, including designated right and left turn lanes and a roundabout option. The options required additional right of way and storm water management. This additional process would delay the project at a minimum an additional year. The right and left turn lane option as proposed by Anoka County showed restricting access at Pheasant Run and Red Birch Court to right in/out. City staff recommends continuing to work with Anoka County on evaluating the Blackduck Drive intersection, and other intersections along the corridor, beyond the current proposed resurfacing project. The minor changes with the project: • Replace the twin culverts west of Wild Turkey Trail. • Add 8 foot shoulder in the area of Pheasant Hills Drive (currently a gravel shoulder) • Crown correction (superelevation) around White Oak Road • Bring trail intersections with City streets up to ADA standards. Anoka County is funding the resurfacing project through their State Aid allotment. They plan to advertise the project the first week of May with the award of bid a month following. Construction could start as early as mid-June, 2019. The Birch Street Resurfacing Project construction plan needs to be signed by the City Engineer. In the fall of 2019 Anoka County plans to start the public planning process for future improvements to Birch Street (CSAH 34) from Deerwood Lane to Ware Road. Requested Council Direction None at this time, the City Engineer will sign the Birch Street Resurfacing construction plans on behalf of the City. Attachments 1. Anoka County Memo 2. Project Construction Plans (condensed version) Our passion is your safe way home! 1440 Bunker Lake Blvd. NW  Andover, MN 55304-4005 Office: 763-862-4200  Fax: 763-862-4201  www.anokacounty.us/highway Affirmative Action / Equal Opportunity Employer Douglas W. Fischer, PE County Engineer 002-634-004 PROJECT MEMORANDUM Date: April 29, 2019 To: Diane Hankee From: Nick Dobda RE: Project Summary Diane, Below is a summary of SAP 002-634-004 – the reclamation / overlay of CSAH 34 (Birch Street) from Deerwood Lane to Centerville Road (CSAH 21) • Construction expected to begin July 2019 end August 2019 • Replace the twin culverts west of Wild Turkey Trail. • Add 8’ shoulder near Pheasant Hills Drive (currently 0’ shoulder) • Crown correction (super elevation) around White Oak Road • Bring all trail intersections with City streets up to ADA standards. • No right of way acquisition The County considered various design chagnes to the corridor including right in / right out access, bypass lanes, left turn lanes, and even a roundabout option at Blackduck Drive. It was determined that these options were outside the scope of the pavement rehabilitation project and would require ongoing coordination between the City and County. For this reason, it was determined that a reclaim / overlay project would move forward this year without any significant changes to the corridor. Anoka County will continue to work with residents and representatives from the City of Lino Lakes to determine what improvements are the best fit for the corridor. We will continue to seek out funding opportunities to fund such improvements in the future. Date: To: From: Re: Background WORK SESSION STAFF REPORT Work Session Item No. 8 May 6, 2019 City Council Rick DeGardner, Public Services Director Super Rink Signage WS-Item 8 In 2006, the City of Lino Lakes, along with the cities of Circle Pines and Centerville, participated with the Centennial Youth Hockey Association (CYHA) in the financing of the expansion of the Super Rink at the National Sports Center in Blaine. Specifically, the City of Lino Lakes contributed $72,000 ($24,000 per year for three years), Circle Pines contributed $12,000, Centerville contributed $16,000, and CYHA contributed $680,000. The executed Super Rink Expansion Guarantee Agreement is attached. Section 5.3 - Recognition for the Centennial Cities states, "The Centennial Cities shall receive recognition in 2 locations; on the exterior of the building and inside the entrance to the building." After Councilmember Stoesz notified staff that signage was not present at the Super Rink, staff contacted the Minnesota Amateur Sports Commission (MASC). The current Ice Arena Director was not aware of the 2006 agreement. The MASC is in the process of creating and placing a recognition plaque that will be placed inside the Rink #8 building. Current outdoor signage policies do not allow for additional signage. Staff will provide a powerpoint at the work session showing the exterior of the Super Rink. Attachments National Sports Center Super Rink Expansion Guarantee Agreement, Dated July 2006. Requested Council Direction Does the City Council want to direct staff to contact MASC and express our expectation that the 2006 Agreement be fulfilled to include outdoor signage? SUPER RINK SIGNAGE The Super Rink Expansion Dedicated on October 1, 2006 STATE OF MINNESOTA (MASC) B.T. “Tom” Duffy, Chair Howard T. Stewart, Vice Chair Paul D. Erickson, Executive Director Duane Arens Anne Barry Rep. Laura Brod Joel Carlson Judy Frisch Linda Goodno Kristen Jacobs Sen. Cal Larson Rep. Dan Larson Sen. James Metzen Bob Milbert Kenneth Resnick Sen. Ann Rest Alex Rowell David Stead Stuart Voigt Rep. Andy Westerberg Walter Bush, Emeritus NATIONAL SPORTS CENTER FOUNDATION John Daniels, Chair Ivar Sorensen Dennis Johnson Paul Beggin Phil Voxland Kris Bjerkness Paul Erickson ANOKA COUNTY COMMISSIONERS Dennis Berg Dick Lang Margaret Langfeld Jim Kordiak Scott LeDoux Rhonda Sivarajah Dan Erhart BETHEL UNIVERSITY BOARD OF TRUSTEES Dr. Thomas G. Addington Dr. Leith C. Anderson Mr. Rollie H. Anderson Dr. William C. Ankerberg Mr. Donald H. Bodel Dr. George K. Brushaber Mr. Timothy T. Childs BETHEL UNIVERSITY BOARD OF TRUSTEES (Cont’d) Mr. Richard J. Gabriel Mr. James Green Mr. John D. Griffith Mr. Darryl D. Hansen Ms. Bobbi Hersch Mrs. Merri Lee Hipp Rev. Paul H. Hubley Rev. John K. Jenkins Sr. Mr. Wayland E. Jensen Mr. Alan V. Johnson Mr. Don H. Johnson Dr. Truett M. Lawson Mr. Daniel A. Lindh Mr. Robert J. Mann Mr. Patrick A. Mazorol Rev. T. Cher Moua Ms. Kathleen J. Nelson Hon. Mary E. Pawlenty Dr. Donald E. Phillips Mr. Anthony O. Pratt Mr. David C. Price Rev. David Ridder Mr. John Roise Mr. Donald E. Ryks Dr. Gerald R. Sheveland Mr. George H. Soltero Dr. G. Jean Swopes Mrs. Ann L. Tschetter Mr. Harold J. Wiens Mr. John Wories Jr. HERB BROOKS FOUNDATION Skip Peltier, Executive Director Bill Weller Dan Brooks Kelly Brooks Paradise BLAINE YOUTH HOCKEY ASSOCIATION Forrest Wilson, President Brad Slawson Kristi Zamrzla Jon Ketola Keith Gerads Sean Linderholm Shannon Gilbert Scott Penn Randy Thunstrom CENTENNIAL YOUTH HOCKEY ASSOCIATION CITY OF LINO LAKES (Council Members) Lisa Hockert, President John Bergeson, Mayor Steve Schmitz Donna Carlson Joanne Mueller Jeff O’Donnell Mike Hughes Daniel Stoltz Chris Anderson Jeff Reinert Karl Rasmussen Dave Will CITY OF CIRCLE PINES (Council Members) Ann Miller Dave Bartholomay, Mayor Dave DiMartino Dan Greensweig Craig Gromek Dave Kelso Lisa Lawry Jenny Kromrey Deb O’Brien CITY OF CENTERVILLE (Council Members) OTHER Mary Capra, Mayor Pete Carlson, Super Rink Director Michelle Lakso Brandon Radeke, Super Rink Manager Tom Lee Jeff Paar Richard Terway WS – Item 9 WORK SESSION STAFF REPORT Work Session Item No. 9 Date: May 6, 2019 To: City Council From: Jeff Karlson/Lisa Hogstad-Osterhues Re: Annual Advisory Board Appointments Background Interviews have been conducted and completed for the Park and Planning and Zoning Boards. One candidate for the Environmental Board and one candidate for EDAC still need to be interviewed to complete all candidate interviews. •Environmental Board: 2 seats, 4 applicants (no incumbents applied) •EDAC: 3 seats, 5 applicants (3 incumbents applied) Requested Council Direction Establish a date to interview the last two candidates. Attachments Environmental Board and EDAC Applicant List WS – Item 9 Attachment 2019 Advisory Board Applicants Environmental Board - Incumbents did not reapply 1.Eric Flower (New) 2.Furhath Arnob (New) 3.Wendy Nelson (New) – NOT INTERVIEWED 4.Megan Madsen (New) EDAC 1.Jim Schueller (Incumbent) 2.Thomas Colgan (Incumbent) 3.Donald Johnson (Incumbent) 4.Lawrence Thoma (New) – NOT INTERVIEWED 5.Peter Postma (New) Environmental Board – 2 seats, 4 applicants EDAC – 3 seats, 5 applicants WS – Item 10 WORK SESSION STAFF REPORT Work Session Item #10 Date: May 6, 2019 To: City Council From: John Swenson, Public Safety Director Re: Public Safety Update Background Staff will be on hand to present 1st Quarter 2019 Public Safety Update. Attachments 2019 Q1 Public Safety Update 5/1/2019 1:42 PM  Average Response Time (emergency & non-emergency) 5 minutes and 06 seconds.  2019 Q1 Average emergency response for medicals, 3 minutes and 56 seconds.  2018 Q4 Average non-emergency response for medicals, 7 minutes and 22 seconds.  Police staff responded to all 175 medical calls for service (CFS) and POC fire staff responded to 1 medical CFS. FIRE DIVISION YEAR Q1 Q2 Q3 Q4 TOTAL 2019 3,028 3,028 2018 3,856 3,823 3,568 3,240 14,487 2017 4,508 4,418 4,829 4,444 18,199 CASE NUMBERS GENERATED YEAR Q1 Q2 Q3 Q4 TOTAL 2019 175 175 2018 212 193 177 183 765 2017 175 204 219 205 803 MEDICAL CALLS FOR SERVICE NFR'S CODE DESCRIPTION P/FF POC P/FF POC P/FF POC P/FF POC 100 Fire 3 3 7 7 3 3 7 7 200 Overpressure Explosion, Overheat - No Fire 0 0 0 0 0 0 0 0 300 Rescue & EMS Incidents 25 25 33 33 25 25 33 33 400 Hazardous Conditions - No Fire 16 3 9 0 16 3 9 0 500 Service Call 12 9 13 11 12 9 13 11 600 Good Intent Call 5 3 3 2 5 3 3 2 700 False Alarms & False Calls 25 4 21 3 25 4 21 3 800 Severe Weather & Natural Disaster 0 0 0 0 0 0 0 0 900 Special Incident 0 0 0 0 0 0 0 0 TOTAL 86 47 86 56 86 47 86 56 P/FF = Police/Firefighter POC = Paid On Call Firefighters FIRE DIVISION Y-to-D 2018Q1 2018 Q1 2019 * Please note no medical CFS are included in this table except motor vehicle accidents. Y-to-D 2019 Lino Lakes Public Safety Department QUARTERLY REPORT 2019 Q1 1/01/19 –3/31/19 POLICE DIVISION Q1 Q2 Q3 Q4 TOTAL 2019 5 5 2018 5 7 1 2 15 2017 5 8 2 2 17 Q1 Q2 Q3 Q4 TOTAL 2019 2 2 2018 2 3 3 1 9 2017 5 3 3 4 15 MUTUAL AID GIVEN MUTUAL AID RECEIVED OFFENSES & ARRESTS Part 1 Offenses Arrests Offenses Arrests Homicide 0 0 0 0 Rape 3 3 0 0 Robbery 0 0 0 0 Aggravated Assault 0 0 0 0 Total Violent Crimes 3 3 0 0 Burglary 2 1 5 1 Larceny 38 21 39 8 Auto Theft 1 0 1 0 Arson 0 0 0 0 Total Property Crimes 41 22 45 9 TOTAL PART 1 44 25 45 9 Part 2 Offenses Arrests Offenses Arrests Other Assault 22 21 12 11 Forgery/Counterfeiting 2 1 2 0 Fraud 22 10 11 2 Embezzlement 0 0 0 0 Stolen Property 2 2 6 5 Vandalism 6 4 16 2 Weapons Violations 1 1 1 1 Prostitution 5 5 0 0 Other Sex 1 1 1 0 Narc Drug Laws 27 27 24 24 Gambling 0 0 0 0 Family/Children 0 0 0 0 DWI 28 28 12 12 Liquor Laws 8 8 3 3 Disorderly Conduct 22 19 12 5 Other 27 20 11 10 TOTAL PART 2 173 147 111 75 Qtr 1 2018 Qtr 1 2019 Qtr 1 2019Qtr 1 2018 Q1, 2019 Notable Actions & Events On January 15, staff gave a tour of Fire Station #2 to a Boy Scout Pack. On January 24, staff presented Heart Safe to a Girl Scout troop. On February 9, staff assisted 10 participants in completing the driving course portion of their training to earn their Snowmobile Safety Certificate. On February 16, staff participated in the Lino Lakes STEM School Read-a-Thon. On February 28, staff participated in the 3rd annual Guns-N-Hoses Hockey Game. On February 28, staff gave a presentation at Kindercare. On March 12, staff participated in the Century College Law Enforcement Education & Employment Fair. YEAR Q1 Q2 Q3 Q4 TOTAL 2019 27 27 2018 19 16 14 22 71 2017 23 24 31 20 99 FELONY CASE FILE SUBMISSIONS Item #12 Monthly Progress Report May 6, 2019 Item Last Action Taken Staff Status Digital Scanning Project 8/7/17 – Scanner Operator Rusty Ray submitted his resignation. Julie Sharon Fiebiger accepted the position and started Feb. 19 White Bear Lake Restoration Assn. v. Dept. of Natural Resources (DNR) 4/22/19 – The Minnesota Court of Appeals released its ruling in favor of the DNR Jeff The WBL Restoration Assn. said they will appeal the decision Employment Update Jan. 2019 – A CSO resigned after accepting another position. Feb. 2019 – The Recycling Intern position is still open. April 2019 – Environmental Coordinator Marty Asleson has started his phased retirement Jeff CSO – background checks have been completed Recycling Intern – new hire will begin May 21 Environmental Coordinator – position has not been posted Accts. Payable/Payroll Clerk – position has been posted