HomeMy WebLinkAbout01-09-14 Charter MinutesCharter Commission
January 9, 2014
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APPROVED 1
CITY OF LINO LAKES 2
CHARTER COMMISSION 3
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DATE January 9, 2014 7
TIME STARTED 6:30 p.m. 8
TIME ENDED 8:01 p.m. 9
MEMBERS PRESENT Aldentaler, Bartsch, Combs, Dahl, Damiani, Helgemoe 10
(arrived at 7:00 p.m.), Johnson, Lyden, Storberg, 11
Sutherland, Timm, and Turcotte 12
MEMBERS EXCUSED Bretoi, Poehling 13
MEMBERS UNEXCUSED None 14
STAFF MEMBERS PRESENT City Clerk Julie Bartell 15
OTHERS PRESENT: Council Members Dale Stoesz and Rob Rafferty 16
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CALL TO ORDER AND ROLL CALL 19
Chair Lyden reconvened the meeting of the Lino Lakes Charter Commission at 6:30 pm on 20
January 9, 2014. 21
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• Certificates for Outgoing Members 23
Chair Lyden stated certificates were created for outgoing members Kelly Gunderson, Marge 24
Penn, Mike Trehus, and Richard Williams but noted that they were not present. 25
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Vice Chair Dahl noted that she would follow up with the resigned Members to distribute the 27
certificates. 28
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• Oath of Office and Introduction of New Members 30
The City Clerk administered the oath of office to Members Chris Bretoi, Bill Combs, Caroline 31
Dahl, Kelli Damiani, Craig Johnson, and Shawn Turcotte. 32
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PLEDGE OF ALLEGIANCE 34
Chair Lyden lead the Pledge of Allegiance. 35
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SETTING THE AGENDA 37
Agenda was accepted as presented without additions 38
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OPEN MIC/PUBLIC COMMENT 40
City Council Member Dale Stoesz welcomed the new members of the Charter Commission and 41
stated that the City Council is looking forward to street repair projects and hopes to work in 42
conjunction with the Charter Commission. 43
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January 9, 2014
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City Council Member Rafferty echoed the comments made by Council Member Stoesz 45
welcoming the newly appointed members of the Commission and also hoped that the City 46
Council and Charter Commission can work together to accomplish goals in the new year. 47
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APPROVAL OF MEETING MINUTES 49
Vice Chair Dahl noted that the Members Bartsch and Helgemoe should be listed as excused 50
rather than unexcused. On line 25, it should state, “Commissioner Dahl Chair Lyden presented a 51
plaque…” On line 41, it should state, “…clear but stated in speaking with Commissioner 52
Gunderson but stated that he was not clear…” 53
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MOTION by Commissioner Timm, seconded by Commissioner Sutherland, approving the 55
meeting minutes of October 10, 2013 as amended. 56
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Motion passed. Abstained: Commissioners Combs, Johnson, and Damiani. 58
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NEW BUSINESS 60
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A. Minutes 62
Chair Lyden stated that his concern with the process of posting draft minutes would be that the 63
Commission only meets quarterly and there are long stretches of time between minutes, 64
compared to the City Council that meets quite frequently. 65
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The City Clerk explained the process for correction of City Council minutes that are completed 67
during the review of the minutes at each meeting. She advised that the minutes included in the 68
packet state ‘draft’ and the approved version is posted on the City website. She explained that 69
the draft minutes are made available to the public through the posting of the Council packet, 70
which is also posted to the City website. 71
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Chair Lyden questioned how the Charter Commission could follow that process and whether the 73
draft minutes would be posted on the City website. 74
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The City Clerk stated that after receiving the draft minutes she would share them with the Chair 76
and Vice Chair and confirmed that the draft minutes would be posted with the Commission 77
packet approximately one week before the next meeting. She explained that draft minutes are 78
public information and can be distributed on demand. 79
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Chair Lyden stated he appreciates Council support for secretarial services for the Commission, 81
following the same process as the City Council, which would make the draft minutes available 82
with the Commission packet shortly before the next meeting. He also noted that he would be in 83
favor of short minutes that focus on agenda titles and motions. 84
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Commissioner Helgemoe arrived. 86
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January 9, 2014
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Commissioner Sutherland noted that the draft minutes from TimeSaver arrived within three days 88
of the meeting, which was much quicker than when a Commission member was taking the 89
minutes. 90
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Commissioner Storberg believed that the draft minutes should be made available to members of 92
the Commission along with the Chair and Vice Chair. She also believed that the Commissioners 93
voting in favor or against a motion should be listed. 94
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MOTION by Commissioner Timm, seconded by Commissioner Sutherland, to accept the 96
services of TimeSaver for minute taking with direction for brief minutes that include agenda 97
titles, motions, and a brief summary; and to accept the minute process followed by the City 98
Council, which makes draft minutes available approximately one week before the meeting with 99
the Commission packet. 100
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The Commission further discussed the vote made. 102
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Motion passed 11 ayes – 1 nay (Turcotte). 104
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C. Question from Commissioner Bartsch 106
Commissioner Bartsch asked for input on the process the City Council is following to identify 107
streets in need of repair. 108
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City Councilmember Rafferty explained that the City Engineer is developing a plan for street 110
repair within the City that identifies and ranks streets. He noted that some of the streets found 111
within the City are the responsibility of Anoka County, as they are County Roads. 112
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City Councilmember Stoesz explained that WSB has been hired and has a process for ranking 114
roadways in need of repair. 115
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Commissioner Storberg stated that perhaps it would be helpful to have a place on the City 117
website where resident input and ideas could be posted. 118
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The City Councilmembers in attendance advised of two options that are being investigated for 120
the near future. 121
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B. Election of Officers: Chair, Vice Chair and Secretary 123
Chair Lyden opened the floor to nominations and suggestions. 124
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Commissioner Helgemoe nominated Commissioner Timm for the position of Chair and 126
Commissioner Timm accepted the nomination. 127
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Commissioner Turcotte nominated Chair Lyden for the position of Chair and Chair Lyden 129
accepted the nomination. 130
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January 9, 2014
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Chair Lyden nominated Commissioner Sutherland for the position of Chair and Commissioner 132
Sutherland accepted the nomination. 133
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The Commission conducted a closed ballot vote and the results were seven members in favor of 135
Sutherland, five members in favor of Timm, and zero members in favor of Lyden. With that 136
vote, Commissioner Sutherland was elected as Chair of the Charter Commission for 2014. 137
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Commissioner Helgemoe nominated Commissioner Timm for the position of Vice Chair and 139
Commissioner Timm accepted the nomination. 140
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Commissioner Adentaler nominated Vice Chair Dahl for the position of Vice Chair and Vice 142
Chair Dahl accepted the nomination. 143
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The Commission conducted a closed ballot vote and the results were seven member in favor of 145
Commissioner Timm and five members in favor of Commissioner Dahl. With that vote, 146
Commissioner Timm was elected as Vice Chair of the Charter Commission for 2014. 147
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Commissioners Dahl and Damiani were nominated for the position of Secretary and both 149
accepted the nominations. 150
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The Commission conducted a closed ballot vote and the results were nine members in favor of 152
Commissioner Dahl and three members in favor of Commissioner Damiani. With that vote, 153
Commissioner Dahl was elected as Secretary for the Charter Commission for 2014. 154
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NEXT MEETING DATE 156
Chair Lyden noted the next meeting date is Thursday, April 10, 2014. 157
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ADJOURN 159
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MOTION by Commissioner Helgemoe, seconded by Commissioner Dahl, to adjourn the meeting 161
at 8:01 p.m. Motion carried unanimously. 162
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Drafted by: Amanda Staple, TimeSaver Off Site Secretarial, Inc. 164