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Home My WebLink About05-28-2019 Council Meeting MinutesCOUNCIL MINUTES May 28, 2019 APPROVED 1 CITY OF LINO LAKES 2 MINUTES 3 4 5 DATE May 28, 2018 6 TIME STARTED 6:35 p.m. 7 TIME ENDED 7#06 p.m. 8 MEMBERS PRESENT Council Member Rafferty, Maher, 9 Manthey, Stoesz and Mayor Reinert 1 o MEMBERS ABSENT 11 12 Staff members present: Community Development Director Michael Grochala; City Engineer Diane 13 Hankee; Human Resources Manager Karissa Bartholomew; Director of Public Safety John Swenson; 14 City Attorney Jay Squires; and City Clerk Julie Bartell 15 16 PUBLIC COMMENT 17 18 No one was present to address the council regarding a matter not on the agenda. 19 20 SETTING THE AGENDA 21 22 The agenda was approved as presented. 23 24 CONSENT AGENDA 25 26 Council Member Manthey moved to approve the Consent Agenda, Items IA through 1H, as 27 presented. Council Member Maher seconded the motion. Motion carried on a voice vote. 28 29 ITEM ACTION 30 31 Consideration of Expenditures: 32 33 May 28, 2019 (Check No. 110231 — 34 1103305 $1,3231008.31) Approved 35 36 May 6, 2019 Council Work Session Minutes Approved 37 38 May 13, 2019 City Council Meeting Minutes Approved 34 40 May 6, 2019 Board of Appeal Minutes Approved 41 42 May 13, 2019 Special Session Minutes (Interviews) Approved 43 44 Consider Approval of Advisory Board Appointments Approved 1 COUNCIL MINUTES May 28, 2019 APPROVED 46 Consider Approval of Resolution No. 19-62, Approving 47 a Peddler License for Garage Coating of Minnesota Approved 48 49 Consider Approval of Resolution No. 19-61, Approving an 50 Extension to Start Construction of Distinctive Elements Tile 51 And Design, LLC Approved 52 53 Council Member Rafferty received additional information on Resolution No. 19-61, the 54 request to delay and staffs intent in requesting an extension. Construction on the project is still 55 anticipated to begin this fall. 56 57 FINANCE DEPARTMENT REPORT 58 59 There were no reports from the Finance Department. 60 61 ADMINISTRATION DEPARTMENT REPORT 62 3A) Consider Approval of Resolution No. 19-60, Amending Joint Powers Agreement for 63 Vadnais Lakes Area Water Management Organization— Administrator Karlson reviewed his 64 written report recommending that the council authorize an amendment to the existing Joint Powers 65 Agreement with VLAWMO, changing insurance language to allow them to obtain coverage through 66 the League of Minnesota Cities, resulting in a savings to the organization. 67 Council Member Stoesz confirmed that any change to the agreement presented herewith (due to 68 consideration of other impacted cities) be brought back to the council. 69 Council Member Rafferty remarked that he serves on the VLAWMO Board and that Lino Lakes 70 actually is a very small part of the area served. 71 Council Member Maher moved to approve Resolution No. 19-60 as presented. Council Member 72 Rafferty seconded the motion. Motion carried on a voice vote. 73 3B) Consider Appaintment of Accounts Payable/Payroll Technician- Human Resource 74 Manager Bartholomew reviewed staffs written recommendation to appoint Yelena Brook (current 75 employee) to this position, vacated by a promotion. Ms. Bartholomew reviewed Ms. Brook's 76 qualifications and proposed rate of pay. 77 Council Member Maher moved to approve the appointment of Yelena Brook as recommended. 78 Council Member Stoesz seconded the motion. Motion carried on a voice vote. 79 30 Consider Appointment of Community Service Officer -Human Resource Manager 80 Bartholomew reviewed staff s written recommendation to appoint Samantha Bergeron to a vacant 81 Community Service Officer position. 82 Mayor Reinert noted that both of the positions are backfill situtions. 2 COUNCIL MINUTES May 28, 2019 VA IIRAVAi113 83 Council Member Maher moved to approve the appointment of Samantha Bergeron as recommended. 84 Council Member Manthey seconded the motion. Motion carried on a voice vote. 85 86 PUBLIC SAFETY DEPARTMENT REPORT 87 88 There was no reports from the Public Safety Department. 89 90 PUBLIC SERVICES DEPARTMENT REPORT 91 92 5A) Consider Resolution No. 19-66, Ordering Project, Approving Plans and Specifications 93 and Authorizing Advertisement for Bid for Well House No. 1 Rehabilitation Project — City 94 Engineer Hankee reported on the recommendation to proceed with actions to move forward on a 95 rehabilitation project for the City's Well House No. 1. She reported on the type of siding that will be 96 utilized and she indicated that she will report back with before/after pictures. She reported on other 97 elements of the project. 98 Council Member Manthey moved to approve Resolution No. 19-66 as presented. Council Member 99 Rafferty seconded the motion. Motion carried on a voice vote. 100 lot COMMUNITY DEVELOPMENT DEPARTMENT REPORT 102 103 6A) NE Lino Lakes Drainage Improvement Project: i. Consider Resolution No. 19-64, 104 Approving Plans and Specifications; ii. Consider Resolution No. 19-65, Authorizing 105 Acquisition of Real Property by Eminent Domain- Community Development Director Grochala 106 reported on recommended actions related to this drainage project. He reviewed maps of the proposed 107 drainage area. The current ditch services within the area are antiquated. The drainage project would 108 work to replumb a certain area, bringing water to Lake Peltier. He reviewed previous council actions 109 on the project, including a request for project plans that have now been completed. He noted the 110 private properties impacted and the need for easements and acreage of fee title property (Liebel 111 property and Salo property). Offers have been made on the needed properties but there has been no 112 agreement. Discussions with property owners will not stop with an action authorizing eminent 113 domain and an agreement with the property owners will continue to be pursued. The discussions up 114 to this point have been friendly. Staff recommends approval of the resolutions. The City Attorney is 115 present to answer questions. 116 117 Mayor Reinert remarked that eminent domain isn't something that people do not want to be involved 118 in, especially in this city. Given the fact that there is a timeline involved with this project, the advice 119 the council is receiving is to begin a process they all hate. It's important to note that negotiations with 120 the property owners are anticipated and expected. Community Development Director Grochala 121 confirmed that this action will give the City a date and time with which they can move forward with 122 the project but discussions will continue and can continue even further. Mayor Reinert remarked that 123 both property owners involved want to sell and the City wants to buy so that is hopeful. 124 125 Council Member Stoesz said he is opposed to eminent domain; will there be a final yes/no for the 126 council? City Attorney said the resolution gives the authority to proceed but there is certainly 3 COUNCIL MINUTES May 28, 2019 APPROVED 127 opportunity in the form of about three months, to continue discussion and see now things unfold; the 128 council can discuss the matter during that period as they wish. 129 130 Council Member Rafferty remarked that there is a need to get the project moving. He certainly hopes 131 that negotiations will be successful. 132 Council Member Manthey moved to approve Resolution No. 19-64 as presented. Council Member 133 Stoesz seconded the motion. Motion carried on a voice vote. 134 Council Member Rafferty moved to approve Resolution No. 19-65 as presented. Council Member 135 Maher seconded the motion. Motion carried on a voice vote. 136 137 UNFINISHED BUSINESS 138 139 There was no Unfinished Business. 140 141 NEW BUSINESS 142 143 There was no New Business. 144 145 COMMUNITY EVENTS 146 147 AMERICAN LEGION FAMILY POST 566 AND BEYOND THE YELLOW RIBBON Annual Golf 148 event on June 1, at Chomonix Golf Course. Includes 18 hole golf scramble, rib dinner and prizes. 149 For more information or to sign up, see the Lino Lakes Beyond the Yellow Ribbon website. 150 151 COMMUNITY CALENDAR 152 153 154 155 156 157 Community Calendar —A Look Ahead May 28, 2019 through June 10, 2019 Monday, June 3 6:00 pm, Community Room Council Work Session 4- Thursday, June 6 8:00 am, Community Room EDAC 4. Monday, June 10 6:30 pm, Council Chambers Council Meeting 158 1 s9 ADJOURN 160 161 There being no further business, Council Member Rafferty moved to adjourn at 7:06 p.m. Council 162 Member Maher seconded the motion. Motion carried. 163 164 These minutes were considered and approved at the regular CouncilTMeeting.on J , 2019. 165 166 167 168 169 Ju Ne Bartell, City Jerk Jeff R i ert, Mayor 170