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Home My WebLink About06-10-2019 Council Meeting MinutesCOUNCIL MINUTES June 1.0, 2019 APPROVED 1 CITY OF LINO LAKES 2 MINUTES 3 4 5 DATE June 10, 2018 6 TIME STARTED 6*30 p.m. 7 TIME ENDED 7:10 p.m. 8 MEMBERS PRESENT Council Member Rafferty, Maher, 9 Manthey, Stoesz and Mayor Reinert 10 MEMBERS ABSENT 11 12 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 13 Grochala; City Planner Katie Larsen; Finance Director Sarah Cotton; and City Clerk Julie Bartell 14 15 PUBLIC COMMENT 16 17 No one was present to address the council regarding a matter not on the agenda. 18 i9 SETTING THE AGENDA 20 21 The agenda was approved as presented. 22 23 CONSENT AGENDA 24 25 Council Member Manthey moved to approve the Consent Agenda, Items 1 A through 1 G, as 26 presented. Council Member Stoesz seconded the motion. Motion carried on a voice vote. 27 28 ITEM ACTION 29 30 Consideration of Expenditures. 31 32 June 10, 2019 (Check No. 110331 —110391, 33 in the amount of $245,954.04) Approved 34 35 May 28, 2019 Council Work Session Minutes Approved 36 37 May 28, 2019 City Council Meeting Minutes Approved 38 39 Consider Approval of Resolution No. 19-68, Approving 40 Tobacco License Renewals Approved 41 42 Consider Approval of Resolution No. 19-69, Approving 43 the Renewal of Liquor, Wine and Beer Licenses Approved 44 45 Consider Approval of Resolution No. 19-70, Approving a 1 COUNCIL MINUTES June 10, 2019 APPROVED 46 Temporary On -Sale Liquor License, a Cabaret License, 47 Exemption for Gambling Permit and Parade Run Permit for 48 the Annual St. Joseph's Church's August Festival Approved 49 50 Consideration of Not Waiving Monetary Limits on Tort 51 Liability per MN Statute 466.04 Approved 52 53 FINANCE DEPARTMENT REPORT 54 55 2A) Consider Accepting 2018 Audit Report, Redpath and Company, Ltd — Finance Director 56 Cotton noted that the City contracts annually for a financial audit. The 2018 audit was performed by 57 Redpath and Company and she introduced company representative Andy Hering to present the audit 58 results. 59 60 Mr. Hering reviewed a PowerPoint presentation that included information on the following: 61 - Recap of audit process 62 - Opinion on Finance Statement; 63 - Report on Internal Controls; 64 - Report on Legal Compliance; 65 - Communication to Those Charged with Governance. 66 67 It was noted that the council had more fully reviewed the audit results at the last work session. 68 69 Council Member Stoesz asked for Mr. Hering's opinion on transitioning to electronic transactions 70 instead of paper checks. Mr. Hering explained how that process is engaged and regulations that 71 govern the process. There could be implications on the work level for city finance staff. 72 73 Council Member Rafferty asked Mr. Hering, in his experience, is there a way to get a better return on 74 the City's investment dollars; are other cities doing something better? Mr. Hering responded that 75 generally the answer would be no; the cities that he works with are pretty much similar in their 76 investment technique. One variable is how long you are willing to keep money in one area. He feels 77 that the City is in the ballpark with what other cities are getting in returns. 78 79 Council Member Maher moved to accept the results of the 2018 audit as presented. Council Member 8o Stoesz seconded the motion. Motion carried on a voice vote. 81 82 ADMINISTRATION DEPARTMENT REPORT 83 There was no report from the Administration Department. 84 85 PUBLIC SAFETY DEPARTMENT REPORT 86 87 There was no reports from the Public Safety Department. 88 89 PUBLIC SERVICES DEPARTMENT REPORT 2 COUNCIL MINUTES June 10, 2019 APPROVED 90 There was no report from the Public Services Department. 91 92 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 93 94 6A) Saddle Club Fourth Addition: i. Consider Resolution No. 19-63, Approving PUD Final 95 Plat; ii. Consider Resolution No. 19-63, Approving PUD Final Plan/Final Plat — City Planner 96 Larsen reviewed a PowerPoint presentation including information on: 97 - Developer and proposed general plans; 98 - Map of location; 99 - Previous council actions (rezoning, 100 - Final plat approval is being requested; 101 - Transportation and Utility Connection; 102 - Park dedication fees; 103 - Planning & Zoning Board recommendation to approve. 104 105 Council Member Stoesz asked where the wetland bank credits are coming from. Staff indicated a 06 location outside of the City and provided an explanation of the wetland bank process. 107 Council Member Manthey moved to approve Resolution No. 19-48 as presented. Council Member 108 Rafferty seconded the motion. Motion carried on a voice vote. 109 Council Member Manthey moved to approve Resolution No. 19-48 as presented. Council Member 110 Rafferty seconded the motion. Motion carried on a voice vote. 111 6B) Consider Resolution No. 19-67, Ordering Project, Approving Plans and Specifications and 112 Authorizing Advertisement for Bids, for the East Cedar Street & 24th Avenue/Eimcrest Avenue 113 North Improvement Project — WSB & Associaties representative Brian Bourassa reviewed the 114 request for approval of actions to move forward on these road projects. He reviewed the areas included 115 in the project. Some financial responsibility for the project will be covered by the City of Hugo since 116 the project area includes both cities. He explained the planned bidding process that should get the best 117 result. 118 Mayor Reinert remarked that this project will impact a couple of streets that really need work. In the ll 9 case of Elmcrest, the roadway runs through two cities and two counties; teaming up with Hugo is a 120 good way to address the needed work. The City has worked with Hugo on getting Cedar done as well. 121 The result is a sharing of costs. 122 123 Council Member Rafferty extended thanks to staff and the engineers of the City of Hugo for working 124 out a good project. 125 126 Council Member Maher moved to approve Resolution No. 19-67 as presented. Council Member 127 Rafferty seconded the motion. Motion carried on a voice vote. 128 129 6C) Consider Resolution 19-71, Accepting Quotes and Awarding a Construction Contract 130 for Well No. 7 (Screened Test Well) - Community Development Director Grochala reviewed staff s 131 request to receive a quote and award a construction contract for this well project. The council was 3 COUNCIL MINUTES June 10, 2019 APPROVED 132 informed that only one quote was received. 133 134 Council Member Manthey asked if there is an concern that there was only one quote received. Mr. 135 Grochala said the company that came forward is good in the field and he is confident in their work. 136 137 Council Member Rafferty moved to approve Resolution No. 19-71 as presented. Council Member 138 Maher seconded the motion. Motion carried on a voice vote. 139 140 UNFINISHED BUSINESS 141 142 There was no Unfinished Business. 143 144 NEW BUSINESS 145 146 Mayor Reinert read a letter into the record from Bramstedt Surgical, Inc. at 524 Apollo Drive 147 complimenting the work of two Lino Lakes' police officers who responded to their call regarding 148 possibly burglary. 149 150 COMMUNITY EVENTS 151 152 MONTHLY RECYCLE DAY will be held at Lino Park (7850 Lake Drive) on Saturday, June 15 from 153 10:00 a.m. to 2:00 p.m. See city website for a list of accepted items. 154 155 COMMUNITY CALENDAR 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 Community Calendar —A Look Ahead June 10, 2019 through June 24, 2019 Wednesday, June 12 6:30 pm, Council Chambers Planning & Zoning Board Monday, June 24 6:00 pm, Community Room Council Work Session Monday, June 24 6:30 pm, Council Chambers City Council Meeting ADJOURN There being no further business, Council Member Rafferty moved to adjourn at 7:10 p.m. Council Member Maher seconded the motion. Motion carried. These minutes were considered and approved at the regular Council Meeting on June 24, 2019 172 —C 173 J 174 Bartell, City Clerk Jeff FjCeyh�rt, Mayor 0