HomeMy WebLinkAbout07-29-2019 Council Packet (Budget)SPECIAL WORK SESSION AGENDA
CITY OF LINO LAKES
Monday, July 29, 2019
CITY COUNCIL WORK SESSION
Community Room (not televised)
6:30 P.M.
1. 2020 Draft Budget & Tax Levy
a) Review Budget Schedule
b) Review Proposed 2020 Levy & Tax Rate
c) Review General Fund Forecast Gap Analysis
d) Review 2020 Personnel Requests
e) Review Adjustments to the Base Budget & Capital Outlay (General Fund &
Enterprise Funds)
f) Other Budgetary Items for Discussion
g) Proposed Capital Equipment Replacement
2. Set Meeting Date for Next Budget Work Session
3. Adjourn
WS – Item 1
WORK SESSION STAFF REPORT
Special Work Session Item No. 1
Date: July 29, 2019
To: Mayor and City Council
From: Sarah Cotton, Finance Director
Re: 2020 Draft Budget & Tax Levy
Background
Transmitted for your review and discussion is the first draft of the 2020 Budget and Tax
Levy. The draft was prepared by department directors and reviewed by the City
Administrator with the intention of providing the resources needed to continue city services
at their current levels. A Special Budget Work Session has been scheduled for Monday,
July 29th.
The 2020 draft budget is balanced with resources and expenditures of $11,494,695, which
is a 4.74% increase relative to the 2019 adopted budget. Included in the draft are resources
needed in order to continue to provide City services at their current levels. The draft budget
assumes a COLA of 2.5%, as well as a 5.0% increase in the City’s contribution towards
estimated health insurance premiums, a 2% increase in dental premiums, and a 5% increase
in worker’s compensation premiums.
A summary of adjustments to the 2020 Base Budget is provided on pages 12-13 of the 2020
Budget document (hard copy to be provided at July 22nd City Council Meeting). The total
increase to the base budget of $353,908 includes:
• Public Safety and Election personnel requests, respectively - $90,716 and $33,168
• Increased pavement management funding - $72,000
• Capital outlay police and fire, respectively - $32,317 and $18,200
• Increased funding for technology services, programs, and support - $20,047
• Increased funding for consulting/engineering for parks and trails projects - $15,000
• Increased funding for trail repairs/replacement and hazardous tree removals due to
EAB - $12,000
• Reduced General Fund contribution to Recreation Summer Playground Program -
$10,000
Construction and development activities have improved over the last year, while other
revenue areas have declined, such as public safety services charges and municipal fines.
Other miscellaneous revenues have remained relatively flat.
The 2019 budget included the use of $594,773 in general fund reserves, as well as the
commitment of a portion of the general fund balance as follows: $375,000 for the
Recreation Complex Phase I, $50,000 for a Veteran’s Memorial, and $30,000 for the
Building Permit Automation and Integration project.
The 2020 draft presented for discussion does not include the use of general fund reserves.
If the 2019 budget uses the full amount of budgeted reserves, there are no additional dollars
available for use in 2020 if the Council wishes to maintain a reserve balance of 50%.
Preliminary 2020 Taxable Market Values have increased 8.42%. The increase in property
values is estimated to increase the City’s Net Tax Capacity Value by $1,909,246 or
approximately $738,640 at the Current Tax Capacity Rate. The preliminary levy would
increase 13.08% given the needs and requests included within this draft budget. The
projected tax capacity rate would increase to 44.389% from 41.817% in 2019. Two drivers
of the significant proposed levy increase are the use of $594,573 in general fund reserves
in 2019 and the additional debt service levy of $281,799 required for the 2018 Street
Reconstruction Project (West Shadow Lake Dr and LaMotte Areas).
Staff is prepared to discuss the draft budget with the City Council during the initial budget
work session on Monday, July 29th.
Budget work sessions may be scheduled at the discretion of the Council to achieve the
desired budget level for 2020. Council action is requested by the September 23rd meeting
in order to set the preliminary tax levy and to schedule a public hearing date in December
on the budget and tax levy. The preliminary levy set at the September meeting may not be
increased thereafter, but may be lowered before approving the final budget and levy in
December.
Attachments
2020 Draft Budget & Tax Levy
2020
ANNUAL
BUDGET
Budget Work Session – July 29, 2019
MINNESOTA
7/29/2019
Adopted Proposed %
2019 2020 Change Change
Tax Levies
General Fund Levy 8,193,124 9,248,018 1,054,894 12.88%
Debt Levies 1,862,292 2,122,762 260,470 13.99%
Total Tax Levy 10,055,416 11,370,780 1,315,364 13.08%
Year-over-Year Change Levy $1,315,364 13.08%
Drill-Down on Year-Over-Year Levy Changes 7/29/2019
Adopted Proposed %
2019 2020 Change Change
Revenues
Property Taxes (Delinquent, Penalties/Interest)39,000 39,000 - 0.00%
Intergovt Revenue 577,105 616,722 39,617 6.86%
Business Licenses/Permits 137,600 144,233 6,633 4.82%
Non-Business Licenses/Permits 764,860 788,113 23,253 3.04%
Charges for Services 25,477 27,538 2,061 8.09%
Public Safety Service Charges 200,800 190,800 (10,000) -4.98%
Municipal Fines 119,132 116,100 (3,032) -2.55%
Miscellaneous 322,445 324,171 1,726 0.54%
Use of Reserves 594,773 - (594,773) -100.00%
Total Revenues/Funding Sources 2,781,192 2,246,677 (534,515) -19.22%
Expenditures
Personal Services 7,398,006 7,783,412 385,406 5.21%
Supplies 472,775 477,825 5,050 1.07%
Other Services and Charnges 1,295,289 1,377,557 82,268 6.35%
Contracted Services 743,794 742,084 (1,710) -0.23%
Capital Outlay 94,452 60,317 (34,135) -36.14%
Others 970,000 1,053,500 83,500 8.61%
Total Expenditures 10,974,316 11,494,695 520,379 4.74%
Debt Service
Bonds 1,255,008 1,549,975 294,967 23.50%
Certificates of Indebtedness 607,284 572,788 (34,497) -5.68%
Total Debt Service 1,862,292 2,122,762 260,470 13.99%
0
Year-over-Year Change Levy $1,315,364
Total Levy Supported by Valuation Increase ($10,794,056)738,640
Gap to Maintain Flat Tax Capacity Rate 576,724
GENERAL FUND FORECAST GAP ANALYSIS
2019-2020
1
Adopted Adopted Proposed Difference2018 2019 2020 2019-2020 % ChangeGeneral Fund Levy 8,165,859 8,193,124 9,248,018 1,054,894 12.88%Special Levy - PERA Contribution- - - - ***Total Operating Levy 8,165,859 8,193,124 9,248,018 1,054,894 12.88%Debt LevyCertificate of Indebtedness 2015A70,258 - - - ***Certificate of Indebtedness 2015B214,090 213,119 214,216 1,097 0.51%Certificate of Indebtedness 2016167,097 167,559 - (167,559) (100.00%)Certificate of Indebtedness 2017113,087 111,395 111,353 (43) (0.04%)Certificate of Indebtedness 2018- 115,211 107,100 (8,111) (7.04%)Certificate of Indebtedness 2019- - 140,119 140,119 ***G.O. Bond 2012A (Signal Project) (1)176,390 180,012 178,080 (1,932) (1.07%)G.O. Bond 2015A (Street Reconstruction) (1)219,227 215,972 222,692 6,720 3.11%G.O. Bond 2015A - Abatement Portion 55,151 54,206 48,536 (5,670) (10.46%)EDA Lease/Revenue Bond 2015 (Fire Station #2) 319,397 315,722 317,297 1,575 0.50%G.O. Tax Abatement Refunding Bond 2016C (2) 276,176 289,097 301,571 12,474 4.31%G.O Bond 2018A (Street Reconstruction)- 200,000 481,799 281,799 140.90%Total Debt Levy1,610,873 1,862,292 2,122,762 260,470 13.99%Total Levy9,776,732 10,055,416 11,370,780 1,315,364 13.08%(1) Levy result of Voter-Approved Referendum(2) Levy result of participation in YMCA projectCity of Lino Lakes2020 Proposed Tax Levy2
Actual Actual AdoptedActual Proposed2017 2018 2019 2019 2020Taxable Market Value 1,808,417,118 1,959,826,108 2,085,956,381 2,082,803,803 2,258,082,313 Annual % Change 6.42% 8.37% 6.44% 6.27% 8.42%Total Net Tax Capacity Value 19,643,805 21,289,294 22,733,455 22,687,236 24,596,482 Less FD Contribution in Value 1,168,180 1,215,584 1,322,820 1,322,808 1,486,924 Less Captured Value for Tax Increment 293,970 421,495 606,963 606,568 675,000 Total Net Tax Capacity Value 18,181,655 19,652,215 20,803,672 20,757,860 22,434,558Annual % Change 6.55% 8.09% 5.86% 5.63% 7.84%Actual Actual AdoptedActual Proposed2017 2018 2019 2019 2020Total Levy9,491,855 9,776,732 10,055,416 10,055,416 11,370,780 Less FD Distribution 1,284,902 1,360,639 1,375,292 1,375,292 1,412,578 Total Net Levy for Tax Rate 8,206,953 8,416,093 8,680,124 8,680,124 9,958,202Annual % Change 4.52% 2.55% 3.14% 3.14% 14.72%Projected City Tax Capacity Rate45.140% 42.826% 41.724% 41.817% 44.389%Net Tax Capacity Rate CalculationCITY OF LINO LAKES2020 Proposed General FundNet Tax Capacity Calculation3
June 2020 2020Actual Actual BudgetYTD Base Adjustments Proposed Increase/2017 2018 2019 2019 Budget Requested 2020 DecreaseTotal Property Taxes 7,343,169 8,147,756 8,232,124 1,509 8,232,124 1,054,894 9,287,018 12.81%Total Special Assessments 0 329 0 0 0 0 0 ***Total Intergovernmental Revenue 667,520 651,993 577,105 137,083 577,105 39,616 616,721 6.86%Business Licenses and Permits 146,708 163,235 137,600 44,864 137,600 6,633 144,233 4.82%Non-Business Licenses and Permits 1,300,862 1,096,812 764,859 410,238 764,859 23,254 788,113 3.04%Charges for Services 34,693 26,437 25,477 40,897 25,477 2,061 27,538 8.09%Public Safety 187,988 193,672 200,800 86,669 200,800 (10,000) 190,800 (4.98%)Municipal Fines 147,978 114,991 119,132 39,104 119,132 (3,032) 116,100 (2.55%)Investments 40,913 75,880 30,000 0 30,000 0 30,000 0.00%Administrative Charges 75,459 92,065 76,982 17,146 76,982 2,017 78,999 2.62%Miscellaneous 738,710 206,903 810,236 95,874 215,463 (291) 215,172 (73.44%)Total Revenues10,683,999 10,770,072 10,974,316 873,382 10,379,543 1,115,152 11,494,695 4.74%CITY OF LINO LAKES 2020 PROPOSED GENERAL FUND REVENUE4
June 2020 2020Account Actual Actual Budget YTD Base Adjustments ProposedNumber 2017 2018 2019 2019 Budget Requested 2020 Budget DetailProperty TaxesGeneral Property Tax 101-3010-000 6,332,438 6,996,180 8,193,124 0 8,193,124 1,054,894 9,248,018 Levy for General OperationsDelinquent taxes 101-3020-000 26,031 21,374 35,000 0 35,000 0 35,000 Prior Year(s) DelinquenciesDelinquent taxes - Tax Abatements 101-3025-000 18 1 0 0 0 0 0Manufactured Home Tax 101-3030-000 0 0 0 0 0 0 0Fiscal Disparities 101-3040-000 975,939 1,126,142 0 0 0 0 0Fiscal Disparities - Tax Abatements 101-3045-000 0 0 0 0 0 0 0Excess Tax Increments 101-3050-000 3,354 1,253 0 0 0 0 0Tax Abatements 101-3055-000 0 0 0 0 0 0 0Tax Forfeits 101-3060-000 1,096 1,357 0 1,509 0 0 0Penalties & Interest 101-3150-000 4,293 1,448 4,000 0 4,000 0 4,0007,343,169 8,147,756 8,232,124 1,509 8,232,124 1,054,894 9,287,018Special AssessmentsCurrent Assessments 101-3110-000 0 329 0 0 0 0 00 329 0 0 0 0 0Intergovernmental RevenuePolice Grant 101-3315-000 84,385 14,395 0 0 0 0 0 Traffic Safety Grant Funded Officer - Grant Funding Ends 9-30-18Other Federal Revenue 101-3319-000 0 0 0 0 0 0 0Local Government Aid 101-3340-000 0 0 0 0 0 0 0Market Value Homestead Credit 101-3341-000 5,278 4,783 4,000 0 4,000 0 4,000Municipal State Aid 101-3345-000 241,138 261,197 250,000 127,668 250,000 5,000 255,000 For Maintenance of City-Designated State-Aid RoadsPolice State Aid101-3346-000 229,395 256,885 224,6600 224,660 30,340 255,000 Aid for Police Retirement Plan and POST TrainingOther State Revenue101-3348-000 9,481 9,481 10,000 6,185 10,0000 10,000 PERA Aid, Other State Grants & AidsFire State Aid101-3349-000 14,349 14,4090 3,2300 14,000 14,000 Fire Training/Ed Anoka County Solid Waste101-3360-000 83,494 90,843 88,4450 88,445 (9,724) 78,721 SCORE Grant for Recycling EffortsAnoka County Special Detail101-3364-0000000000Liveable Communities Grant101-3370-0000000000Coop Agreement - Met Council 101-3371-0000000000667,520 651,993 577,105 137,083 577,105 39,616 616,721CITY OF LINO LAKES2020 PROPOSED GENERAL FUND REVENUE5
June 2020 2020Account Actual Actual Budget YTD Base Adjustments ProposedNumber 2017 2018 2019 2019 Budget Requested 2020 Budget DetailCITY OF LINO LAKES2020 PROPOSED GENERAL FUND REVENUEBusiness Licenses and PermitsLiquor License - Bar 101-3201-000 28,050 35,100 32,000 250 32,000 0 32,000 License to Sell Liquor for On-Premises ConsumptionLiquor License - Beer 101-3202-000 1,100 1,000 800 150 800 200 1,000 License to Sell Beer for On-Premises ConsumptionOff-Sale Liquor 101-3203-000 2,150 1,667 2,000 0 2,000 0 2,000 License to Sell Packaged Liquor for Off-Premises ConsumptionSunday Liquor License 101-3204-000 2,000 1,938 1,800 0 1,800 100 1,900 License to Sell Liquor for On-Premises Consumption on SundayClub Liquor License 101-3205-000 300 300 300 0 300 0 300Beer Permit 101-3206-000 0 0 0 0 0 0 0Investigation Fee 101-3208-000 263 2,327 1,000 0 1,000 0 1,000 Fee to Perform Background Investigation for Liquor License AppsGarbage Removal License 101-3209-000 1,695 1,830 1,700 1,830 1,700 0 1,700 Annual License to Collect Refuse in the CityTemporary Consumption Permit 101-3210-000 150 300 300 100 300 0 300Cigarette License 101-3211-000 650 750 600 0 600 0 600 Annual License to Sell Cigarettes in the CityContractor's License 101-3213-000 26,685 22,905 12,500 6,840 12,500 5,552 18,052Rental Housing License 101-3215-000 5,378 6,457 5,500 2,445 5,500 281 5,781Kennel License 101-3218-000 0 0 0 0 0 0 0Dance 101-3219-000 35 35 35 35 35 0 35Fireworks License 101-3220-000 200 200 150 200 150 0 150Massage License 101-3222-000 0 1,783 1,100 800 1,100 0 1,100Peddlers License 101-3223-000 2,500 2,500 1,500 2,375 1,500 500 2,000 License for Door-to-Door SalesGambling Tax 101-3224-000 (989) 0 0 0 0 0 0Lodging Tax 101-3225-000 76,542 84,143 76,315 29,839 76,315 0 76,315146,708 163,235 137,600 44,864 137,600 6,633 144,233Non-Business Licenses and PermitsBuilding Permits 101-3250-000 896,362 695,633 449,543 216,197 449,543 9,821 459,364 Value-Based Fee-Covers the Cost of Inspec. & Code Compl.Plan Inspection Fees 101-3251-000 206,299 223,917 177,100 100,611 177,100 4,582 181,682 65% of Bldg Permit Fee to Cover Cost of Plan ReviewErosion Control Permits 101-3252-000 20,435 25,730 26,000 8,160 26,000 1,200 27,200Plumbing Permits 101-3253-000 34,565 43,555 22,197 16,738 22,197 4,272 26,469Mechanical Permits 101-3254-000 101,154 63,454 54,222 41,035 54,222 1,847 56,069Septic Plumbing Permit 101-3255-000 5,920 5,530 5,938 1,570 5,938 (82) 5,856Septic System Permit 101-3256-000 5,600 7,200 6,213 2,250 6,213 197 6,410Fence Permit 101-3259-000 4,623 4,690 3,666 2,412 3,666 205 3,871Dog License 101-3260-000 1,468 1,142 1,500 729 1,500 0 1,500Sign Permit 101-3262-000 1,220 325 1,389 1,070 1,389 (213) 1,176Road Overweight Permit 101-3263-000 0 0 0 0 0 0 0Underground Utility Permit 101-3264-000 18,342 18,291 12,591 17,599 12,591 1,425 14,016Miscellaneous Permits 101-3266-000 4,874 7,344 4,500 1,867 4,500 0 4,5001,300,862 1,096,812 764,859 410,238 764,859 23,254 788,1136
June 2020 2020Account Actual Actual Budget YTD Base Adjustments ProposedNumber 2017 2018 2019 2019 Budget Requested 2020 Budget DetailCITY OF LINO LAKES2020 PROPOSED GENERAL FUND REVENUECharges for ServicesLand Use Fee 101-3265-000 8,422 10,131 4,577 9,407 4,577 1,111 5,688Sale of Supplies 101-3404-000 186 39 100 5 100 0 100Assessment Searches 101-3405-000 3,837 3,780 1,800 1,740 1,800 1,200 3,000Election Filing Fees 101-3409-000 35 0 0 0 0 0 0Return Check Fee 101-3413-000 60 30 0 0 0 0 0Materials for Resale 101-3416-000 0 0 0 1 0 0 0Aerial Map Fee 101-3417-000 14,490 2,880 12,000 20,610 12,000 0 12,000Public Works Fees 101-3433-000 6,563 9,210 6,000 9,086 6,000 0 6,000Other Park Revenues 101-3470-000 1,101 368 1,000 48 1,000 (250) 750Other Recreation Fees 101-3472-000 0 0 0 0 0 0 034,693 26,437 25,477 40,897 25,477 2,061 27,538Public SafetyPolice Reports 101-3420-000 1,025 780 800 449 800 0 800Police Training Fees 101-3421-000 0 0 0 0 0 0 0Police Other Revenues 101-3422-000 186,963 192,892 200,000 86,220 200,000 (10,000) 190,000Common Space Revenues 101-3423-000 0 0 0 0 0 0 0187,988 193,672 200,800 86,669 200,800 (10,000) 190,800Municipal FinesFines & Forfeits 101-3510-000 110,034 114,691 118,532 38,804 118,532 (3,032) 115,500ACE Fees 101-3511-000 37,343 0 0 0 0 0 0Driving Diversion Program (DDP) 101-3512-000 600 300 600 300 600 0 600147,978 114,991 119,132 39,104 119,132 (3,032) 116,100InvestmentsInterest on Investments 101-3620-000 31,948 98,356 30,000 0 30,000 0 30,000Change in Fair Value of Investments 101-3621-000 8,965 (22,476) 0 0 00040,913 75,880 30,000 0 30,000 0 30,000Administrative ChargesAdministrative Charge - Bonds 101-3490-000 0 5,000 0 0 0 0 0Investment Management Charge 101-3494-000 50,000 50,000 50,000 0 50,0000 50,000Administrative Charge - Escrows 101-3493-0000000000Administrative Charge - TIF101-3491-0000000000Engineering/Planning Charges 101-3492-000 25,459 37,065 26,982 17,146 26,982 2,017 28,99975,459 92,065 76,982 17,146 76,982 2,017 78,9997
June 2020 2020Account Actual Actual Budget YTD Base Adjustments ProposedNumber 2017 2018 2019 2019 Budget Requested 2020 Budget DetailCITY OF LINO LAKES2020 PROPOSED GENERAL FUND REVENUEMiscellaneousUse of Fund Reserves 0 0 594,773 0 0 0 0Transfer From Other Funds 101-3920-000 439,373 0 0 0 0 0 0Circle Pines Gas Franchise 101-3350-000 54,689 56,422 50,000 27,359 50,000 5,000 55,000Other Solid Waste 101-3361-000 1,618 3,389 1,500 3,579 1,500 0 1,500SAC/Surcharge Fee 101-3414-000 3,897 4,947 4,000 1,297 4,000 0 4,000Building Rentals 101-3640-000 0 0 0 0 0 0 0Gambling Ordinance Funding 101-3710-000 0 0 0 0 0 0 0Donations 101-3720-000 500 500 500 50 500 0 500Other Grants (Non-govt) 101-3725-000 0 0 0 0 0 0 0Refunds & Reimbursements 101-3730-000 27,132 32,148 50,000 4,018 50,000 (7,918) 42,082Bldg Lease Revenue 101-3740-000 102,848 105,133 107,463 60,422 107,463 2,627 110,090Tree Refunds - Escrows 101-3631-000 1,920 (995) 0 (951) 0 0 0Cable TV 101-3630-000 0 0 0 0 0 0 0Miscellaneous Revenue 101-3810-000 106,412 5,159 2,000 98 2,000 0 2,000Sale of Fixed Assets 101-3910-000 320 200 0 0 0 0 0738,710 206,903 810,236 95,874 215,463 (291) 215,172Total Revenues 10,683,999 10,770,072 10,974,316 873,382 10,379,543 1,115,152 11,494,6958
Adopted Adopted Proposed201820192020ADMINISTRATION4.000 4.000 4.000 FINANCE3.250 3.250 3.250 ECONOMIC DEVELOPMENT- - - PLANNING & ZONING1.000 1.000 1.000 COMMUNITY DEVELOPMENT2.000 2.000 2.000 ENVIRONMENTAL0.350 0.350 0.375 SOLID WASTE0.300 0.300 0.250 FORESTRY0.350 0.350 0.375 POLICE30.550 30.550 32.550 FIRE1.950 1.950 1.950 BUILDING INSPECTIONS2.500 3.500 3.500 STREETS6.650 6.650 6.650 FLEET1.500 1.500 1.500 GOVERNMENT BUILDINGS- - - PARKS5.200 5.200 5.200 RECREATION2.350 1.350 1.350 TOTAL GENERAL61.950 61.950 63.950 WATER3.325 3.325 3.325 SEWER3.325 3.325 3.325 GRAND TOTAL68.600 68.600 70.600 Personnel are shown as Full Time Equivalents (FTE)CITY OF LINO LAKESPERSONNEL - TOTAL 9
10
June 2020 2020 Actual Actual BudgetYTD Base Adjustments Proposed Increase/DEPT#DESCRIPTION2017 2018 2019 2019 Budget Requested 2020 DecreaseADMINISTRATION401 MAYOR AND COUNCIL75,772 75,106 82,541 26,866 89,802 1,000 90,802 10.01%402 ADMINISTRATION475,665 484,222 524,522 241,099 543,143 5,580 548,723 4.61%403 ELECTIONS15,932 31,309 18,182 4,622 18,182 32,268 50,450 177.47%404 CABLE TV2,476 2,727 2,643 1,212 2,6580 2,658 0.57%405 CHARTER ADMINISTRATION624 499 2,500 145 2,5000 2,500 0.00%407 FINANCE602,897 622,904 658,472 295,160 684,614 21,697 706,311 7.27%414 LEGAL CONSULTANTS111,902 141,407 125,000 57,475 125,000 5,000 130,000 4.00%TOTAL ADMINISTRATION1,285,269 1,358,175 1,413,860 626,579 1,465,899 65,545 1,531,444 8.32%COMMUNITY DEVELOPMENT415 ECONOMIC DEVELOPMENT103,804 104,271 110,977 32,140 110,540 (2,060) 108,480 (2.25%)416 PLANNING AND ZONING 127,669 136,816 162,420 58,671 165,588 0 165,588 1.95%417 ENGINEERING 111,441 101,677 112,760 34,610 112,760 3,400 116,160 3.02%418 COMMUNITY DEVELOPMENT 195,177 210,832 221,889 103,270 229,824 0 229,824 3.58%461 ENVIRONMENTAL 53,596 53,508 64,035 19,272 63,646 0 63,646 (0.61%)462 SOLID WASTE ABATEMENT 78,924 84,840 88,445 33,784 78,721 0 78,721 (10.99%)463 FORESTRY 59,119 60,677 61,897 17,691 61,551 5,000 66,551 7.52%TOTAL COMMUNITY DEVELOPMENT729,729 752,620 822,423 299,437 822,630 6,340 828,970 0.80%PUBLIC SAFETY420 POLICE PROTECTION3,647,178 3,729,755 3,976,112 1,804,902 4,120,717 144,551 4,265,268 7.27%421 FIRE PROTECTION536,560 564,944 674,272 301,018 658,381 26,622 685,003 1.59%422 BUILDING INSPECTIONS229,958 286,936 347,748 155,418 353,972 1,500 355,472 2.22%TOTAL PUBLIC SAFETY4,413,695 4,581,635 4,998,132 2,261,337 5,133,070 172,673 5,305,743 6.15%PUBLIC SERVICES430 STREETS909,937 888,559 963,849 432,927 980,224 (7,500) 972,724 0.92%431 FLEET MANAGEMENT356,018 464,915 447,957 229,916 458,301 21,500 479,801 7.11%432 GOVERNMENT BUILDINGS636,088 521,535 493,333 294,557 474,722 7,000 481,722 (2.35%)450 PARKS DEPARTMENT664,741 619,420 664,454 312,639 647,875 27,550 675,425 1.65%451 RECREATION248,030 220,482 200,309 88,114 166,567 (1,200) 165,367 (17.44%)TOTAL PUBLIC SERVICES2,814,815 2,714,912 2,769,902 1,358,152 2,727,689 47,350 2,775,039 0.19%OTHERS499 CONTINGENCY/TRANSFERS/OTHERS 879,759 1,293,512 970,000 895,000 991,500 62,000 1,053,500 8.61%TOTAL OTHERS879,759 1,293,512 970,000 895,000 991,500 62,000 1,053,500 8.61%TOTAL GENERAL FUND EXPENDITURES10,123,266 10,700,854 10,974,316 5,440,505 11,140,787 353,908 11,494,695 4.74%CITY OF LINO LAKES2020 GENERAL FUND BUDGETPROPOSED EXPENDITURES11
DEPARTMENT ACCT #NAME DESCRIPTION AMOUNT Page #
Mayor and Council 4452 Subscriptions & Dues Increase for League of MN Cities membership dues 500 15
Mayor and Council 4900 City Marketing Increase to reflect cost of enhancing the employee appreciation program 500 15
Administration 4300 Professional Services Increase to reflect cost of additional computer and safety training for staff 3,000 17
Administration 4410 Contracted Services
Increase to reflect cost of purchasing an annual subscription to NeoGov -
Recruitment 2,580 17
Elections 41xx Personal Services Increased training and election judge hours - Up to 4 separate elections in 2020 33,168 21
Elections 4200 Office Supplies Increase to reflect cost of additional supplies needed for additional elections 800 19
Elections 4322 Postage Reduction in postage costs for elections (200) 19
Elections 4340 Printing & Publishing Decrease to reflect reduction in ballot printing cost - not a municipal election (1,000) 19
Elections 4410 Contracted Services Eliminate cost of truck rental for voting equipment transport (500) 20
Finance 4308 Auditor Increase to reflect cost of proposed increase in annual audit services of 3%400 25
Finance 4310 Other Consultants
Increase in Springbrook Annual Maintenance $1,250, OPG-3 (Laserfiche)
Consulting Services $3,500, and Metro-iNet Services, Programs & Support
$16,547 21,297 25
Legal 4301 Municipal Attorney Increased legal activity and hourly rate 5,000 27
Economic Development 4300 Professional Services Reduction in BRE program and Pre-App assistance for 2020 (2,060) 29
Engineering 4410 Contracted Services
Increase to cover City share of County aerial photography flight (performed every 2-
3 years)3,400 32
Forestry 4410 Contracted Services Increase to cover cost of EAB tree removal and replacement 5,000 37
Police 41xx Personal Services Addition of (1) Patrol Officer - starting Nov. 1, 2020 and (1) Investigative Assistant 90,716 45-50
Police 4240 Small Tools Increase to cover the cost of purchasing 5 Taser units 3,100 40
Police 4300 Professional Services
6 Post license renewals in 2020 - Line item will vary based on number of renewals;
cost of bi-annual audit of police video systems (new requirement)1,500 40
Police 4321 Telephone
Increase related to the request of an additional patrol officer and costs associated
with upgrades necessary to meet hands-free requirements 1,680 40
Police 4330 Travel & Tuition
Increased costs related to EVOC, implicit bias, de-escalation, and Century College
slot programs 2,335 41
Police 4360 Insurance To account for anticipated increase in police liability insurance premiums 5,000 42
Police 4370 Uniforms Increase to reflect cost of contractually obligated uniform allowance (tied to COLA)3,640 41
Police 4410 Contracted Services Increase to reflect cost increases in various public safety contracted services 4,263 41
Police 5000 Capital Outlay
(5) Mobile Patrol Computers, (2) Admin/Investigations Computers, (2) Front-Office
Staff Computers, (1) Copier/Scanner 32,317 43-44
Fire 4213 Youth Program Increase to cover cost of Youth Safety Camp 550 53
Fire 4300 Professional Services
Increase to cover cost of MN-Firefighter licensure for fire staff - Line item will vary
from year to year based on number of firefighter certifications and license renewals 3,775 53
Fire 4330 Travel & Tuition
Increase to cover cost of on-going and initial training for fire staff (off-set by state
training reimbursements)2,250 53
2020 BASE BUDGET ADJUSTMENTS
12
DEPARTMENT ACCT #NAME DESCRIPTION AMOUNT Page #
2020 BASE BUDGET ADJUSTMENTS
Fire 4370 Uniforms Increase in cost of firefighter uniforms 600 54
Fire 4410 Contracted Services
Increase in Anoka County PSDS (Cost Sharing Formula) - Approved by Anoka
County Fire Protection Council; Increase in other fire division contracted services 1,247 54
Fire 5000 Capital Outlay Replace all hoses, nozzles, and adaptors on A11 18,200 55
Building Inspections 4240 Small Tools
Increase to cover cost of purchasing vehicle computer mounts and cradles for
portable computers 1,500 57
Streets 4211 Maintenance Supplies Increase to cover the cost of additional maintenance supplies needs 4,000 60
Streets 4229 Gravel and Miscellaneous Reduction in need for gravel and other misc items (8,000) 60
Streets 4452 Subscriptions & Dues Cost of Cartegraph subscription already accounted for in Professional Services (3,500) 60
Fleet 4212 Fuels
Increase to cover increased consumption due to pre-wetting roads prior to snow
events and increased rack rates 25,000 62
Fleet 4221 Shop Parts Decrease to more accurately reflect historical costs (10,000) 62
Fleet 4363 Auto Insurance
Increase to account for anticipated increase in auto physical damage and auto
liability premiums 6,500 62
Government Buildings 4322 Postage Increase to more accurately reflect historical costs 1,500 64
Government Buildings 4361 Insurance
Increase to account for anticipated increase in general liability, property, and
excess liability coverage insurance premiums 4,000 64
Government Buildings 4382 Utilities Decrease to more accurately reflect historical costs (4,000) 64
Government Buildings 4384 Sanitation Increase to more accurately reflect historical costs 2,500 65
Government Buildings 4410 Contracted Services Increase to cover the cost of deep carpet cleaning at the Civic Complex 3,000 65
Parks 4211 Maintenance Supplies Decrease to more accurately reflect historical costs (10,000) 67
Parks 4300 Professional Services
Increase to cover costs associated with increased consulting and engineering
services for park and trail projects 18,000 67
Parks 4331 Stipend - Park Board Increase to cover the cost of 8 meetings in 2020 vs. 5 meetings annually 1,650 67
Parks 4382 Utilities
Increase to more accurately reflect historical costs associated with irrigating City
parks 5,000 68
Parks 4384 Sanitation Increase to more accurately reflect historical costs 900 68
Parks 4410 Contracted Services Increase to address EAB and trail repair/replacement needs 12,000 68
Recreation 4343 Newsletter Reduce to reflect cost of limiting number of newsletter pages (1,000) 70
Recreation 4452 Subscriptions & Dues Reduction due to elimination of Recreation Supervisor in 2018 (200) 70
Operating Transfers 4910 Operating Transfers Increase in pavement management funding $72,000; Reduction in General Fund
contribution to Summer Playground Program 62,000 72
353,908
13
MAYOR AND COUNCIL (101-401)June 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailPERSONAL SERVICESSALARIES 4101-000 36,066 36,146 38,736 18,393 45,400 0 45,400PERA 4121-000 1,810 1,799 1,937 930 2,270 0 2,270SOCIAL SECURITY 4122-000 1,042 1,043 1,030 529 1,246 0 1,246LIFE INSURANCE 4133-000 0 0 0 0 0 0 0WORKER'S COMPENSATION 4151-000 48 56 138 43 186 0 18638,967 39,045 41,841 19,895 49,102 0 49,102SUPPLIESOFFICE SUPPLIES 4200-000 0 0 0 0 0 0 0 Signature stamps, name plates, special meeting expenses00 00000OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 3,000 120 4,0000 4,0000 4,000 Strategic Planning/Goal Setting FacilitatorTRAVEL & TUITION4330-000 411 462 1,500 400 1,5000 1,500 LMC Conference, Elected Officials ConferencePRINTING & PUBLISHING4340-000890 2000 2000 200 Meeting NoticesNEWSLETTER4343-000 12,719 14,258 13,000 5,498 13,0000 13,000 Spring/Summer, Fall & Winter Newsletters16,219 14,839 18,700 5,898 18,7000 18,700CONTRACTUAL SERVICESSUBSCRIPTIONS & DUES4452-000 17,265 17,433 17,5000 17,500 500 18,000 League of MN CitiesCITY MARKETING4900-000 3,322 3,789 4,500 1,073 4,500 500 5,000Community Celebration; Flowers, Plaques & Awards; Employee Appreciation; Lino Lakes Ambassadors20,587 21,222 22,000 1,073 22,000 1,000 23,000TOTAL MAYOR AND COUNCIL75,772 75,106 82,541 26,866 89,802 1,000 90,802CITY OF LINO LAKESMayor $11,0004 Council Members - $8,500/ea2 EDA Meetings @ $40/mtg - $40014
FORM B-1 2020 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:Mayor and Council FUND:101
NAME:401
B-1 & B-2 TOTAL $1,000 TOTAL B1 CHANGES $1,000
1
Account #:4452 Amount (neg if decrease)$500
SUBSCRIPTIONS/DUES
Description of Adjustment:Increase for League of Minnesota Cities membership dues.
Benefits if done:The City will continue to take advantage of the vast services that the LMC provides to cities.
Implications if not done:The City would lose its League membership.
2
Account #:4900 Amount (neg if decrease)$500
CITY MARKETING & EDUCATION
Description of Adjustment:Enhancement of employee appreciation program.
Benefits if done:Greater employee morale.
Implications if not done:Programs would be under-funded.
15
ADMINISTRATION (101-402)June 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailPERSONAL SERVICESSALARIES 4101-000 348,710 363,533 375,033 178,250 388,442 0 388,442OVERTIME 4102-000 0 298 0 0 0 0 0TEMPORARIES 4106-000 9,097 8,576 16,500 4,968 16,500 0 16,500WELLNESS PROGRAM 4108-000 1,134 1,146 1,440 465 1,440 0 1,440PERA 4121-000 26,305 27,289 29,365 13,998 30,371 0 30,371SOCIAL SECURITY 4122-000 25,978 27,449 29,952 14,061 30,978 0 30,978ICMA EMPLOYER 4123-000 0 0 261 0 1,711 0 1,711HEALTH INSURANCE 4131-000 27,898 18,601 31,768 9,317 33,410 0 33,410LIFE & DISABILITY INSURANCE 4133-000 1,198 1,053 1,233 545 1,273 0 1,273DENTAL INSURANCE 4134-000 2,117 2,117 2,117 1,058 2,159 0 2,159VEHICLE ALLOWANCE 4135-000 3,600 3,600 3,600 1,800 3,600 0 3,600REEMPLOYMENT INSURANCE 4141-000 0 304 0 0 0 0 0WORKER'S COMPENSATION 4151-000 1,698 2,028 2,434 1,637 2,440 0 2,440447,735 455,994 493,703 226,099 512,324 0 512,324OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 9,698 15,231 9,000 3,357 9,000 3,000 12,000Drug/alcohol testing, pre-employment assessments, training, web consultingLABOR CONSULTANTS4310-000 3,150 1,436 3,000 340 3,0000 3,000Labor relations, employment law, contract negotiations, arbitrationTELEPHONE4321-000 360 360 360 1803600 360 Cellular Telephone ReimbursementTRAVEL & TUITION4330-000 4,383 5,689 8,500 5,051 8,5000 8,500LMC Conference, ICMA Conference, MAMA Meetings, MCMA Conference, MPELRA Conferences, TCHRA Conference, NPELRA Webinars, City Clerk Certification, MCFOA Conference, Tuition ReimbursementPRINTING & PUBLISHING4340-000 859 893 2,000 554 2,0000 2,000 Legal publications, employment ads, etc.18,450 23,609 22,860 9,482 22,860 3,000 25,860CONTRACTUAL SERVICESCONTRACTED SERVICES4410-000 8,538 3,436 6,459 4,467 6,459 2,580 9,039Website Development & Maintenance, Code Online, Document Destruction, TASC, NeoGovSUBSCRIPTIONS & DUES4452-000 943 1,183 1,500 1,051 1,5000 1,500MAMA, ICMA, MCMA, MCFOA, MPELRA, IPMA-HR, TCHRA9,481 4,619 7,959 5,518 7,959 2,580 10,539TOTAL ADMINISTRATION475,665 484,222 524,522 241,099 524,522 5,580 548,723CITY OF LINO LAKES100% City Administrator100% City Clerk100% Deputy City Clerk100% Human Resource ManagerTemporaries: Scanner Operator16
FORM B-1 2020 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:Administration FUND:101
NAME:402
B-1 & B-2 TOTAL $5,580 TOTAL B1 CHANGES $5,580
1
Account #:4300 Amount (neg if decrease)$3,000
PROFESSIONAL SERVICES
Description of Adjustment:Staff is need of additional computer training (e.g. Excel, Adobe) as well as required safety
training. Additional funds would also allow supervisors to schedule more training for other
classes related to communication and customer service.
Benefits if done:Would enable staff to keep enhancing their skills and provide better customer service.
Implications if not done:Staff will not be at the skill level they should be.
2
Account #:4410 Amount (neg if decrease)$2,580
CONTRACTED SERVICES
Description of Adjustment:Staff is requesting the purchase of an annual subscription to NeoGov Insight Enterprise to
automate the City's recruitment process, which would eliminate a significant amount of staff
time and resources on standard procedural recruitment steps. The annual subscription cost
would be $3,491 annually. There is also an initial one-time setup fee of $1,500.
Benefits if done:A lot of time and resources are spent receiving applications, communicating with candidates,
rating applications, sending denial letters, and scheduling interviews. With this system,
staff will be able to expedite the recruitment process, provide candidates with timely
feedback, and would provide candidates a streamlined online process through a professional
web-based application system.
Implications if not done:Staff time/resources will be spent on tasks that can be automated. In 2018, more than 30
positions went through a recruitment process, with the largest number being summer
seasonal employees. This equated to more than 340 hours (42.5 work days) spent on the
recruitment process that could be automated.
17
ELECTIONS AND VOTERS REGISTRATION (101-403)June 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailPERSONAL SERVICESSALARIES 4101-000 8,635 23,712 10,000 0 10,000 33,000 43,000PERA 4121-000 0 12 0 0 0 0 0SOCIAL SECURITY 4122-000 18 50 32 0 32 68 100WORKER'S COMPENSATION 4151-000 32 81 50 41 50 100 1508,685 23,855 10,082 41 10,082 33,168 43,250SUPPLIESOFFICE SUPPLIES 4200-000 257 1,440 800 0 800 800 1,600 Supplies for Elections257 1,440 800 0 800 800 1,600OTHER SERVICES AND CHARGESPOSTAGE 4322-000 124 47 200 0 200 (200) 0 Mail Election Judge MaterialTRAVEL & TUITION 4330-000 96 58 0 0 0 0 0PRINTING & PUBLISHING 4340-000 1,703 177 1,800 0 1,800 (1,000) 800Election Ballots (Odd years - City pays cost of municipal election ballots)1,923 281 2,000 0 2,000 (1,200) 800CONTRACTUAL SERVICESCONTRACTED SERVICES 4410-000 382 1,004 500 0 500 (500) 0382 1,004 500 0 500 (500) 0CAPITAL OUTLAYEQUIPMENT 5000-000 4,685 4,730 4,800 4,581 4,800 0 4,800 Voting Equipment System per Anoka County Agreement4,685 4,730 4,800 4,581 4,8000 4,800TOTAL ELECTIONS15,932 31,309 18,182 4,622 18,182 32,268 50,450CITY OF LINO LAKESPrimary and General Election Judges (Even Years)General Election Judges (Odd Years)18
FORM B-1 2020 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:403 FUND:101
NAME:ELECTIONS
B-1 & B-2 TOTAL ($900)TOTAL B1 CHANGES ($900)
1
Account #:4200 Amount (neg if decrease)$800
OFFICE SUPPLIES
Description of Adjustment:Additional supplies required for additional elections in 2020
Benefits if done:Basic supplies required for 3-4 elections
Implications if not done:City is required by law to administer elections
2
Account #:4322 Amount (neg if decrease)($200)
POSTAGE
Description of Adjustment:Reduce postage cost for election; most correspondence is sent electronically
Benefits if done:n/a
Implications if not done:n/a
3
Account #:4340 Amount (neg if decrease)($1,000)
ADVERTISING (PRINTING/PUBLISHING)
Description of Adjustment:Reduction to printing costs; not a municipal election so no ballot printing required
Benefits if done:n/a
Implications if not done:n/a
19
FORM B-1 2020 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:403 FUND:101
NAME:ELECTIONS
4
Account #:4410 Amount (neg if decrease)($500)
CONTRACTED SERVICES
Description of Adjustment:Eliminate costs associated with transporting election equipment. A rental truck is no longer
required, as Public Services has a trailer adequate for transporting the equipment.
Benefits if done:
Implications if not done:
20
Form B-3
REQUEST FOR PERSONAL SERVICE CHANGES
Department:
Elections
Supervisor:
Jeff Karlson
Position Title:
Election Judges
Budget Impact: $33,168
Justification for change:
The City will have to administer up to four separate elections in 2020:
1) Special Election - February 11 (if more than two candidates file for vacated Anoka
County Commissioner seat);
2) Presidential Primary - March 3 (new this year, mandated by statute);
3) Primary Election
4) General Election
The cost of running an election is largely wages for the election judges (training and election
day wages). We must staff each of our seven polling locations for each of the 2020 elections.
Election administration includes providing absentee voting services at City Hall. Additional staff
(election judge pay @ $11 per hour) will be required at City Hall for several weeks prior to the
Presidential Primary and General Election. Staff is proposing 1 judge assistant for the
Presidential Primary and 2 judge assistants for the General Election.
State law mandates that the City will be reimbursed for costs associated with administering the
Presidential Primary. Staff has estimated a reimbursement value at $12,082, and has included
this amount in the General Fund Revenue Budget in Refund and Reimbursements.
21
CABLE TV (101-404)June 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailPERSONAL SERVICESTEMPORARIES 4106-000 2,297 2,425 2,448 1,090 2,462 0 2,462PERA 4121-000 0 112 0 34 0 0 0SOCIAL SECURITY 4122-000 176 186 187 83 188 0 188WORKER'S COMPENSATION 4151-000 4 5 8570 72,476 2,727 2,643 1,212 2,6580 2,658CAPITAL OUTLAYEQUIPMENT5000-000 0 0 0000 00000 0 00TOTAL CABLE TV2,476 2,727 2,643 1,212 2,6580 2,658CITY OF LINO LAKESTemporaries: Cable TV Tech(Videotape Council, Park Board, and P&Z Meetings)$17.10/hr x 3 hrs/mtg x 48 mtgs22
CHARTER ADMINISTRATION (101-405)June 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescriptionCode 2017 2018 2019 2019 Budget Requested 2020Budget DetailOTHER SERVICES AND SUPPLIESPROFESSIONAL SERVICES 4300-000 624 426 1,000 145 1,0000 1,000 Time Savers - MinutesPROF SERVICES - CHARTER COMM 4300-999 0 0 1,5000 1,5000 1,500 Charter Commission Directed ExpensesPRINTING & PUBLISHING4340-000 0 73 0000 0624 499 2,500 145 2,5000 2,500TOTAL CHARTER ADMINISTRATION624 499 2,500 145 2,5000 2,500CITY OF LINO LAKES23
FINANCE (101-407)June 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailPERSONAL SERVICESSALARIES 4101-000 249,832 262,503 271,272 137,658 267,420 0 267,420OVERTIME 4102-000 0 0 0 0 0 0 0TEMPORARIES 4106-000 0 0 0 0 0 0 0WELLNESS PROGRAM 4108-000 257 0 720 0 720 0 720PERA 4121-000 18,738 19,227 20,345 9,834 20,056 0 20,056SOCIAL SECURITY 4122-000 18,048 19,281 20,752 9,017 20,458 0 20,458ICMA EMPLOYER CONTRIBUTION 4123-000 0 0 0 0 0 0 0HEALTH INSURANCE 4131-000 29,267 31,710 31,400 13,954 43,408 0 43,408LIFE & DISABILITY INSURANCE 4133-000 942 822 902 371 890 0 890DENTAL INSURANCE 4134-000 1,213 1,191 1,720 518 1,754 0 1,754REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 0 0WORKER'S COMPENSATION 4151-000 1,198 1,399 1,694 1,129 1,605 0 1,605319,495 336,133 348,805 172,482 356,3110 356,311SUPPLIESOFFICE SUPPLIES4200-000 252 776 1,0000 1,0000 1,000Payroll & Accounts Payable Checks, W-2 Forms, 1099 Forms, Other Financial Forms252 776 1,0000 1,0000 1,000OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-0000 1460000 0AUDITOR4308-000 12,160 14,250 13,600 13,609 13,600 400 14,000 General Fund portion of Independent Annual AuditOTHER CONSULTANTS4310-000 162,657 160,750 180,000 103,694 198,636 21,297 219,933Metro-iNet Services, Programs & Support (Includes Cisco Telephony), Springbrook License Subscription, EZ Office Inventory, OPG-3 CCPTRAVEL & TUITION4330-000 3,865 4,701 6,000 4,701 6,0000 6,000MNGFOA Conference, Continuing Professional Education, Other Training, Tuition ReimbursementPRINTING & PUBLISHING4340-000 843 920 1,0000 1,0000 1,000 Publish Budget and Financial ReportsTRUTH IN TAXATION4342-000 1,694 1,774 1,9000 1,9000 1,900 City Share of Property Specific Notices181,218 182,542 202,500 122,004 221,136 21,697 242,833CONTRACTUAL SERVICESCONTRACTED SERVICES4410-000 100,855 102,376 105,0000 105,0000 105,000Assessing Services - Anoka County - Based on Number of Parcels, Classification, and (Un)/ImprovedSUBSCRIPTIONS & DUES 4452-000 1,077 1,077 1,167 675 1,167 0 1,167MNGFOA Membership, GFOA Membership, Certificate of Achievement Program, MN Board of Accountancy, MNCPA Membership, MCFOA Membership101,932 103,453 106,167 675 106,167 0 106,167TOTAL FINANCE602,897 622,904 658,472 295,160 684,614 21,697 706,311100% Finance Director100% Accountant 75% Accounts Payable/Payroll Tech 50% Office SpecialistCITY OF LINO LAKES24
FORM B-1 2020 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:407 FUND:101
NAME:FINANCE
B-1 & B-2 TOTAL $21,697 TOTAL B1 CHANGES $21,697
1
Account #:4308 Amount (neg if decrease)$400
AUDITOR
Description of Adjustment:To reflect the proposed increase in Annual Audit cost of 3%.
Benefits if done:
Implications if not done:
2
Account #:4310 Amount (neg if decrease)$21,297
OTHER CONSULTANTS
Description of Adjustment:$1,250 - 5% increase in Springbrook Annual Maintenance (Accounting Sofware)
$3,500 OPG-3 Conciere Care Package - Professional Services Contract allows staff
to expand use of Laserfiche document management and forms technologies.
$16,547 - Increase in Metro-iNet Services, Programs & Support (Primary Drivers = 3
Additional Laserfiche Licenses - $3,380, Milestone Video Security (IP Cameras and
Video Storage) - $5,308, and Arbitrator/BWC Video - $4,694) - BodyWarn Cameras were
Benefits if done:deployed in 2018.
Implications if not done:
25
LEGAL CONSULTANTS (101-414)June 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailOTHER SERVICES AND CHARGESMUNICIPAL ATTORNEY 4301-000 7,502 46,164 20,000 5,740 20,000 5,000 25,000 Consulting Attorney to City Council & StaffCRIMINAL ATTORNEY 4303-000 104,400 95,243 105,000 51,735 105,000 0 105,000 Consulting Services for Criminal Prosecutions111,902 141,407 125,000 57,475 125,000 5,000 130,000TOTAL LEGAL CONSULTANTS 111,902 141,407 125,000 57,475 125,000 5,000 130,000CITY OF LINO LAKES26
FORM B-1 2020 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:414 FUND:101
NAME:LEGAL CONSULTANTS
B-1 & B-2 TOTAL $5,000 TOTAL B1 CHANGES $5,000
1
Account #:4301 Amount (neg if decrease)$5,000
MUNICIPAL ATTORNEY
Description of Adjustment:The City is paying a higher hourly rate for city attorney and there has been a greater
need for legal services.
Benefits if done:The Council and staff can continue to use the city attorney when legal issues arise.
Implications if not done:Staff may be restricted from consulting with city attorney on legal matters.
27
ECONOMIC DEVELOPMENT (101-415)June 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailPERSONAL SERVICESSALARIES 4101-000 0 0 0 0 0 0 0TEMPORARIES 4106-000 15,955 12,267 20,000 7,224 19,604 0 19,604WELLNESS PROGRAM 4108-000 0 0 0 0 0 0 0PERA 4121-000 522 0 0 0 0 0 0SOCIAL SECURITY 4122-000 1,221 938 1,530 553 1,500 0 1,500HEALTH INSURANCE 4131-000 0 0 0 0 0 0 0LIFE INSURANCE 4133-000 0 0 0 0 0 0 0DENTAL INSURANCE 4134-000 0 0 0 0 0 0 0WORKER'S COMPENSATION 4151-000 85 72 122 81 111 0 11117,782 13,277 21,652 7,858 21,215 0 21,215OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 12,611 10,363 15,500 1,447 15,500 (2,060) 13,440Marketing Materials /Proposal Assistance $2,500BRE Program Assistance 18 hrs @ $175/hrPre Application Assistance 41 hrs @ $190/hrTRAVEL & TUITION 4330-000 0 0 300 160 300 0 300 Econ Workshops/EDAM Annual ConferencePRINTING & PUBLISHING 4340-000 0 0 300 0 300 0 300 Marketing Brochure12,611 10,363 16,100 1,607 16,100 (2,060) 14,040CONTRACTUAL SERVICESSUBSCRIPTIONS & DUES 4452-000 695 695 725 445 725 0 725EDAM, Sensible Land Use Coalition, Chamber of Commerce, MembershipsCITY MARKETING 4900-000 72,716 79,935 72,500 22,230 72,500 0 72,500Lodging Tax Remittals - Pass through to Twin Cities Gateway Convention and Tourism Bureau73,411 80,630 73,225 22,675 73,225 0 73,225TOTAL ECONOMIC DEVELOPMENT 103,804 104,271 110,977 32,140 110,540 (2,060) 108,480CITY OF LINO LAKESTemporaries: Economic Development Intern(29 hrs/wk @ $13/hr)28
FORM B-1 2020 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:415 FUND:101
NAME:ECONOMIC DEVELOPMENT
B-1 & B-2 TOTAL ($2,060)TOTAL B1 CHANGES ($2,060)
1
Account #:4300 Amount (neg if decrease)($2,060)
PROFESSIONAL SERVICES
Description of Adjustment:Reduction in BRE Program Assistance (2 hrs @ $175/hr)
and Pre Application Assistance (9 hrs @ $190/hr)
Benefits if done:Lowers budget impact but reduces City ability to respond to economic development
opportunities and outreach.
Implications if not done:
29
PLANNING AND ZONING (101-416)June 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailPERSONAL SERVICESSALARIES 4101-000 81,217 84,030 85,800 40,920 87,945 0 87,945OVERTIME 4102-000 0 0 0 0 0 0 0WELLNESS PROGRAM 4108-000 0 0 0 0 0 0 0PERA 4121-000 6,091 6,157 6,435 3,214 6,596 0 6,596SOCIAL SECURITY 4122-000 6,159 6,280 6,564 3,006 6,728 0 6,728HEALTH INSURANCE 4131-000 6,906 7,801 7,834 3,917 8,517 0 8,517LIFE INSURANCE 4133-000 315 278 284 142 291 0 291DENTAL INSURANCE 4134-000 529 529 529 265 540 0 540REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 0 0WORKER'S COMPENSATION 4151-000 362 441 524 349 521 0 521101,578 105,516 107,970 51,812 111,138 0 111,138SUPPLIESOFFICE SUPPLIES 4200-000 34 30 200 186 200 0 200 Public/Advisory Meeting Supplies3430 200 1862000 200OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 4,013 5,980 7,950 1,314 7,9500 7,950Legal Assistance - Ordinance Updates; GIS Mapping Updates - FEMA/Zoning/OtherTRAVEL & TUITION4330-000 758 361 1,450 50 1,4500 1,450Sensible Land Use Coalition Membership and Other Programs/Wkshops - $250MnAPA Conference - $500P&Z Workshops (7 Members) - $400Misc Mileage - $150Computer Training - $150STIPEND4331-000 5,975 5,250 6,600 1,575 6,6000 6,600 Commissioners - 6 @ $75 x 12 mtgs; Chair $100 x 12 mtgsPRINTING & PUBLISHING4340-00046 400 250 2492500 250 Maps 10,791 11,991 16,250 3,188 16,2500 16,250CONTRACTUAL SERVICES CONTRACTED SERVICES4410-000 14,680 18,645 37,300 2,850 37,3000 37,300Comprehensive Plan Update/Zoning Ord Updates - $25,000Permit Works Annual Maintenance - $2,400ArcView Annual Maintenance - $500Misc Deliveries/Other - $400Consultant Services - Small Area Plans - 60 hrs @ $150/hrSUBSCRIPTIONS & DUES4452-000 585 634 700 6347000 700 APA Membership, Misc Reference Materials15,265 19,279 38,000 3,484 38,0000 38,000TOTAL PLANNING AND ZONING127,669 136,816 162,420 58,671 165,5880 165,588CITY OF LINO LAKES100% Planner30
ENGINEERING (101-417)June 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailOTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 49,062 40,194 49,500 13,440 49,500 0 49,500Traffic Counts - $2,500Engineering Consultant (Hourly) - $47,00049,062 40,194 49,500 13,440 49,5000 49,500CONTRACTUAL SERVICESENGINEERING CONSULTANT 4410-000 62,379 61,483 62,160 21,170 62,1600 62,160Engineering Consultant (Retainer) - $88,800 CD (70%) - $62,160 Sewer Utility (15%) - $13,320 Water Utility (15%) - $13,320CONTRACTED SERVICES4410-00000 1,1000 1,100 3,400 4,500Trimble GPS Software Maint Agreement - $600Aerial Photography - $3,400ArcView Annual Maintenance - $50062,379 61,483 63,260 21,170 63,260 3,400 66,660TOTAL ENGINEERING111,441 101,677 112,760 34,610 112,760 3,400 116,160CITY OF LINO LAKES31
FORM B-1 2020 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:417 FUND:101
NAME:ENGINEERING
B-1 & B-2 TOTAL $3,400 TOTAL B1 CHANGES $3,400
1
Account #:4410 Amount (neg if decrease)$3,400
CONTRACTED SERVICES
Description of Adjustment:Reflects City share of County aerial photography flight which is completed every 2-3 years.
The digital aerial photography is provided to the city for our own software and applications
prepared by WSB.
The City collects a $90/lot fee from all new development to cover the cost.
Benefits if done:The aerial photography is used in day to day operations of city staff for site review, analysis
and other mapping applications.
Implications if not done:City would be using outdated information.
32
COMMUNITY DEVELOPMENT (101-418)June 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailPERSONAL SERVICESSALARIES 4101-000 149,198 167,747 173,538 82,569 180,190 0 180,190OVERTIME 4102-000 0 0 0 0 0 0 0WELLNESS PROGRAM 4108-000 720 720 720 0 720 0 720PERA 4121-000 11,190 12,291 13,015 6,483 13,514 0 13,514SOCIAL SECURITY 4122-000 11,799 13,261 13,276 6,662 13,784 0 13,784ICMA EMPLOYER CONTRIBUTION 4123-000 1,901 2,061 2,660 2,129 2,814 0 2,814HEALTH INSURANCE 4131-000 6,600 7,200 7,200 3,600 7,200 0 7,200LIFE INSURANCE 4133-000 534 498 575 253 595 0 595DENTAL INSURANCE 4134-000 0 0 1,058 0 1,080 0 1,080REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 0 0WORKER'S COMPENSATION 4151-000 558 754 922 615 1,002 0 1,002182,500 204,532 212,964 102,310 220,899 0 220,899SUPPLIESOFFICE SUPPLIES 4200-000 41 49 100 0 100 0 10041 49 100 0 100 0 100OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 10,732 5,076 7,000 0 7,000 0 7,000DataLink (GIS) Annual Service and Maintenance - $5,000Mapping and Database Design - $2,000TRAVEL & TUITION 4330-000 885 551 900 335 900 0 900 Seminars, Conference, Training & MileagePRINTING & PUBLISHING 4340-000 115 0 0 0 0 0 0 11,732 5,626 7,900 335 7,900 0 7,900CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 300 0 300 0 300 0 300 Anoka County GISSUBSCRIPTIONS & DUES 4452-000 605 625 625 625 625 0 625 APA/AICP Membership905 625 925 6259250 925TOTAL COMMUNITY DEVELOPMENT195,177 210,832 221,889 103,270 229,8240 229,824CITY OF LINO LAKES100% Community Development Director100% Administrative Assistant33
ENVIRONMENTAL (101-461)June 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescriptionCode 2017 2018 2019 2019 Budget Requested 2020Budget DetailPERSONAL SERVICESSALARIES4101-000 28,706 29,567 30,233 13,343 28,8860 28,886OVERTIME4102-000 0 0 5000 5000 500TEMPORARIES4106-000 8,356 10,272 13,5200 13,5200 13,520WELLNESS PROGRAM4108-000 223 113 252000 0PERA4121-000 2,153 2,211 2,305 784 2,2040 2,204SOCIAL SECURITY4122-000 2,839 3,168 3,385 1,096 3,2820 3,282ICMA EMPLOYER CONTRIBUTION 4123-000 50 144 553 41100 0HEALTH INSURANCE4131-000 2,035 1,260 1,260 577 3,1940 3,194LIFE INSURANCE4133-000 110 95 100 48 970 97DENTAL INSURANCE4134-000 185 185 185 93 2020 202WORKER'S COMPENSATION 4151-000 128 166 212 137 2310 23144,784 47,181 52,505 16,489 52,1160 52,116SUPPLIESMAINTENANCE SUPPLIES 4211-000 663 221 700 190 7000 700 Chemicals, Seed, etc.SMALL TOOLS4240-000 139 0 3000 3000 300 Sprayers, Soil Probes, etc.802 221 1,000 190 1,0000 1,000OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 460 119 1,0000 1,0000 1,000Ecologist, Hydrologist - Environmental Reviews/Research & DevelopmentResource Management PlanningTELEPHONE4321-000 729 730 730 225 7300 730 Staff Cellular TelephoneTRAVEL & TUITION4330-000 812 627 1,100 443 1,1000 1,100Various Training Seminars, Conferences, Mileage - 1 Staff & Environmental Board, Erosion Control Cert State ConferenceSTIPEND4331-000 4,875 3,700 6,600 925 6,6000 6,600 Commissioners - 6 @ $75 x 12 mtgs; Chair $100 x 12 mtgsUNIFORMS4370-000 0 0 0000 06,877 5,176 9,430 1,593 9,4300 9,430CONTRACTUAL SERVICESCONTRACTED SERVICES4410-000 1,133 900 1,000 1,000 1,0000 1,000 ArcGIS Annual MaintenanceSUBSCRIPTIONS & DUES4452-000 0 31 1000 1000 100 Professional Memberships - MECA & MSA1,133 931 1,100 1,000 1,1000 1,100TOTAL ENVIRONMENTAL53,596 53,508 64,035 19,272 63,6460 63,646CITY OF LINO LAKES37.5% Environmental Coordinator (35% in 2019)Temporaries: Summer Staff (2 staff @ 13 wks @ 40 hrs/wk @ $13/hr)34
SOLID WASTE ABATEMENT (101-462)June 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescriptionCode 2017 2018 2019 2019 Budget Requested 2020Budget DetailPERSONAL SERVICESSALARIES4101-000 24,605 25,380 25,914 11,437 19,2570 19,257OVERTIME4102-000 1,236 1,413 1,600 1,629 1,6000 1,600TEMPORARIES4106-000 14,490 17,543 20,000 2,650 19,6040 19,604WELLNESS PROGRAM4108-000 191 97 216000 0PERA4121-000 1,938 2,659 2,064 862 1,5640 1,564SOCIAL SECURITY4122-000 2,461 3,484 3,635 1,262 3,0950 3,095ICMA EMPLOYER4123-000 43 123 474 35200 0HEALTH INSURANCE4131-000 1,673 1,080 1,080 495 2,1290 2,129LIFE & DISABILITY INSURANCE 4133-000 94 81 86 42 650 65DENTAL INSURANCE4134-000 159 159 159 79 1350 135WORKER'S COMPENSATION 4151-000 184 236 297 191 2520 25247,074 52,255 55,525 18,999 47,7010 47,701SUPPLIESOFFICE SUPPLIES4200-000 0 1,620 1,100 755 1,1000 1,100 Recycling Day Supplies, Corn Roast Trash BagsMAINTENANCE SUPPLIES 4211-000 0 0 1,900 1600 00 1,620 3,000 771 1,1000 1,100OTHER SERVICES AND CHARGESTRAVEL & TUITION4330-000 0 592 2200 2200 220 Association of Recycling Managers WorkshopsPRINTING & PUBLISHING4340-000 11,298 8,067 7,000 766 7,0000 7,000 Notices for Recycling Days, Earth Day, Etc.UNIFORMS4370-000 0 0 0000 011,298 8,659 7,220 766 7,2200 7,220CONTRACTUAL SERVICESCONTRACTED SERVICES4410-000 20,552 21,687 22,700 12,676 22,7000 22,700 Recycling & Earth Day Vendors & Organics Service20,552 21,687 22,700 12,676 22,7000 22,700CAPITAL OUTLAYEQUIPMENT5000-000 0 619 0 57200 00 619 0 57200 0TOTAL SOLID WASTE ABATEMENT78,924 84,840 88,445 33,784 78,7210 78,721Note: Solid Waste Expenditures are reimbursed from Anoka County through the Solid Waste Management Coordinating Board (SCORE)CITY OF LINO LAKES25% Environmental Coordinator (30% in 2019)Overtime: Recycle Days Equipment Operators & Staff AssistanceTemporaries: Solid Waste Intern(29hrs/wk @ $13/hr)35
FORESTRY (101-463)June 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescriptionCode 2017 2018 2019 2019 Budget Requested 2020Budget DetailPERSONAL SERVICESSALARIES4101-000 28,706 29,610 30,233 13,343 28,8860 28,886OVERTIME4102-000 0 0 0000 0TEMPORARIES4106-000 0 0 0000 0WELLNESS PROGRAM4108-000 223 113 252000 0PERA4121-000 2,153 2,170 2,267 784 2,1660 2,166SOCIAL SECURITY4122-000 2,210 2,408 2,313 1,096 2,2100 2,210ICMA EMPLOYER4123-000 50 144 553 41100 0HEALTH INSURANCE4131-000 1,952 1,260 1,260 578 3,1940 3,194LIFE INSURANCE4133-000 110 95 100 48 970 97DENTAL INSURANCE4134-000 185 185 185 93 2020 202WORKER'S COMPENSATION 4151-000 951 1,192 1,404 899 1,4660 1,46636,539 37,177 38,567 17,252 38,2210 38,221SUPPLIESOFFICE SUPPLIES4200-000 0 0 0000 0MAINTENANCE SUPPLIES 4211-000 4,969 2,859 2,700 414 2,7000 2,700Fertilizers, Staking Material, EAB Chemicals - Treat 300 Ash Annually - 3 Yr CycleSMALL TOOLS4240-000 307 0 2500 2500 2505,276 2,859 2,950 414 2,9500 2,950OTHER SERVICES AND CHARGESUNIFORMS4370-000 352 354 3800 3800 380352 354 3800 3800 380CONTRACTUAL SERVICESCONTRACTED SERVICES4410-000 8,704 20,287 20,000 25 20,000 5,000 25,000Damaged/Diseased Tree Removal/Oakwilt Control $5,000Emerald Ash Borer Tree Replacement Program $15,000Blvd Tree Replacement $5,0008,704 20,287 20,000 25 20,000 5,000 25,000CAPITAL OUTLAYEQUIPMENT5000-000 8,247 0 0000 08,247 0 0000 0TOTAL FORESTRY59,119 60,677 61,897 17,691 61,551 5,000 66,551CITY OF LINO LAKES37.5% Environmental Coordinator (35% in 2019)36
FORM B-1 2020 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:463 FUND:101
NAME:FORESTRY
B-1 & B-2 TOTAL $5,000 TOTAL B1 CHANGES $5,000
1
Account #:4410 Amount (neg if decrease)$5,000
CONTRACTED SERVICES
Description of Adjustment:Increase in cost associated with Emerald Ash Borer Tree removal and replacement.
Benefits if done:EAB is present in the City and the need for tree removal and replacement on public property
is expected to increase in volume.
Implications if not done:Fewer trees removed/replaced as effect of EAB spreads.
37
POLICE (101-420)June 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailPERSONAL SERVICESSALARIES 4101-000 2,475,844 2,533,419 2,653,084 1,159,886 2,735,974 57,652 2,793,626OVERTIME 4102-000 88,850 101,991 90,000 47,284 90,000 0 90,000TEMPORARIES 4106-00000000 00TRAFFIC PROJECTS SALARIES 4107-00000000 00WELLNESS PROGRAM 4108-000 2,370 2,671 4,824 360 2,772 0 2,772PERA 4121-000 395,795 390,091 446,401 205,434 479,506 5,345 484,851SOCIAL SECURITY 4122-000 47,810 48,356 51,946 22,775 53,553 3,790 57,343ICMA EMPLOYER 4123-000 7,148 8,034 11,424 10,610 12,513 0 12,513HEALTH INSURANCE 4131-000 326,112 337,120 364,519 157,622 399,554 20,641 420,195LIFE & DISABILITY INSURANCE 4133-000 9,125 7,609 8,555 4,102 8,799 249 9,048DENTAL INSURANCE 4134-000 13,919 12,249 16,167 6,320 16,490 630 17,120REEMPLOYMENT INSURANCE 4141-00000000 00WORKER'S COMPENSATION 4151-000 69,909 81,294 100,129 65,950 117,295 2,409 119,7043,436,882 3,522,834 3,747,049 1,680,344 3,916,456 90,716 4,007,172SUPPLIESOFFICE SUPPLIES 4200-000 5,711 5,759 8,100 1,928 8,100 0 8,100Business Cards, Letterhead and Envelopes, Toner/Printer Cartridges, Paper, DVD Discs, Misc Supplies, Ticketwriter Paper RollsMAINTENANCE SUPPLIES 4211-000 10,161 7,287 13,100 2,124 13,100 0 13,100Ammo, Taser Supplies, Range Supplies, Simunition, DMT Gas, Property Evidence SuppliesYOUTH PROGRAMS4213-000 1,642 1,604 3,100 966 3,1000 3,100Supplies, Youth Safety Camp, Firearms Safety Camp, Snowmobile Safety, Explorers, Junior Citizen's AcademyCRIME PREVENTION/SAFETY 4214-000 6,238 6,414 7,400 1,165 7,4000 7,400Night to Unite, Volunteer Appreciation, Open House, Promotional Materials, Volunteer Clothing, Citizens Academy Supplies and Shirts, CERTSMALL TOOLS4240-000 3,431 5,131 4,325 2,549 4,325 3,100 7,425Batteries, Tasers, Tint Meters, PBT, Computer Peripherals27,185 26,195 36,025 8,731 36,025 3,100 39,125OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 2,436 2,968 2,340 817 2,340 1,500 3,840Critical Incident Debriefing, POST License Renewal, Psych AssessmentsTELEPHONE4321-000 18,313 18,286 18,320 6,458 18,320 1,680 20,000 Cell Phones, Mobile Hot Spot, Cell StipendPOSTAGE4322-000769 804 1,000 398 1,0000 1,000TRAVEL & TUITION4330-000 21,842 27,215 30,165 15,630 30,165 2,335 32,500Anoka Chief, Century Slot Program, Tuition Reimbursement, POST Mandate, Range Fees, Conference, IACP, Instructor Training, K-9, Conference, EMR TrainingINSURANCE4360-000 34,878 38,457 41,581 26,153 41,581 5,000 46,581UNIFORMS4370-000 26,793 31,641 30,960 16,210 30,960 3,640 34,600Officers, Sergeants, Admin., Unused Uniform Allowance, Ballistic Vests, Replacement Uniforms, CSOELECTRICITY4381-000411 410 420 160 4200 420 Emergency Siren ElectricityRESERVES4386-000 1,931 1,239 2,000 245 2,0000 2,000 Uniforms, Equipment, Training, SuppliesEXPLORERS4387-00000000 00107,373 121,019 126,786 66,072 126,786 14,155 140,941CITY OF LINO LAKES85% Public Safety Director100% Deputy Director Police85% Public Safety Captain85% Administrative Assistant5 - 100% Sergeants19 - 100% Patrol Officers2 - 100% Records Techs2 - .5 FTE Community Service OfficersAdd: 1 Patrol Officer (Starting Nov 2020) & 1 Investigative AssistantOvertime: Patrol, Court, Training, Special Events, DWI Enforcement38
POLICE (101-420)June 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailCITY OF LINO LAKESCONTRACTUAL SERVICESCONTRACTED SERVICES 4410-000 40,163 40,782 39,900 30,829 39,900 4,263 44,163RMS - JLEC, 800 MHz Contract, State of MN CJDN, Emergency Sirens, LEXIPOL, Target Solutions, Shredding, Otter Lake Animal Hospital, Car Washer, DETOX Dakota County, Metro Sales, Schedule Anywhere, Emergency Sirens, 3SI Security, Midwest RadarSUBSCRIPTIONS & DUES 4452-000 1,539 1,328 1,550 1,086 1,550 0 1,550Professional Memberships & Subscriptions: IACP, MCPA, AMEM, Col Rotary, Press Publications, MACIA, PLEAA, Tri-County, FBI NA, PERF41,702 42,110 41,450 31,915 41,450 4,263 45,713CAPITAL OUTLAYEQUIPMENT 5000-000 34,036 17,596 24,802 17,840 0 32,317 32,317Patrol Mobile Computers (5), Admin/Investigation Computers (2), Front Office Staff Computers (2), Copier/Scanner34,036 17,596 24,802 17,840 0 32,317 32,317TOTAL POLICE DEPARTMENT 3,647,178 3,729,755 3,976,112 1,804,902 4,120,717 144,551 4,265,26839
FORM B-1 2020 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:420 FUND:101
NAME:POLICE PROTECTION
B-1 & B-2 TOTAL $53,835 TOTAL B1 CHANGES $21,518
1
Account #:4240 Amount (neg if decrease)$3,100
SMALL TOOLS
Description of Adjustment:
Axon is no longer supporting or selling parts for the TaserX26; therefore, we need to replace all 14 units used by police
officers. In order to spread the cost out we are recommending 5 units be purchased in 2020, 5 units be purchased in 2021
and 4 units in 2022.
Benefits if done:
Continue to provide officers with a proven less lethal option.
Implications if not done:
Not deploying tasers would eliminate a less lethal option for police officers and result in a high level of force being applied.
2
Account #:4300 Amount (neg if decrease)$1,500
PROFESSIONAL SERVICES
Description of Adjustment:
This budget line will change every year based on the number of Police Officer Standard and Training (POST) license
renewals which are on a 3 year cycle (2020 - 6, 2021 - 13, 2022 - 8). There is also a new expense for the bi-annual audit
of police video systems which is required by MN law. This audit cost will take place in even years.
Benefits if done:
The City would continue to operate within the legal requirments of MN law.
Implications if not done:
The City would not be in compliance with MN law.
3
Account #:4321 Amount (neg if decrease)$1,680
TELEPHONE
Description of Adjustment:
This stems from the addition of one police officer position and costs associated with an upgarde of cell phone equipment
to meet the "hands free" requirement passed into law in 2019. This law requires that police staff while operating a squad
receive and place phone calls with hands free devices.
Benefits if done:
The police offier would continue to take and place phone calls in the squad cars while complying with MN law.
Implications if not done:
Staff would not be able to take or make phones calls in squads leading to delays in communication and a lower level of
service.
40
FORM B-1 2020 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:420 FUND:101
NAME:POLICE PROTECTION
4
Account #:4330 Amount (neg if decrease)$2,335
TRAVEL/TUITION
Description of Adjustment:
There were increases in the costs associated with emergency vehicle operations (EVOC), implicit bias, de-escalation and
the Century College slot program.
Benefits if done:
The City would continue to meet all POST mandated training requirments.
Implications if not done:
The City would not meet all POST mandated training requirements.
5
Account #:4370 Amount (neg if decrease)$3,640
UNIFORMS
Description of Adjustment:
During the last contract negotations the City agreed to an on-going cost of living increase for uniform allowances. This
increase reflects that increase.
Benefits if done:
Meet contractually obligated uniform allowances.
Implications if not done:
The City would not meet the contractually obligated contract language.
6
Account #:4410 Amount (neg if decrease)$4,263
CONTRACTED SERVICES
Description of Adjustment:
The fees for the Criminal Justice Data Network (CJDN) ($1900), PSDS ($709), document shredding ($120), schedule
software ($1687.20), policy management ($152), OSHA training ($200), and investigative technologies ($300) all increased.
If a new copier is purchased, associated monthly serivce fees reduced ($804) and eliminated contract with TLO ($1000)
with improvements to PSDS.
Benefits if done:
Staff would be able to continue to perform tasks currently done. The schedule software will allow integration with the
Springbrook payroll system.
Implications if not done:
Staff would not be able to perform required tasks and payroll would be a manual process.
41
FORM B-1 2020 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:420 FUND:101
NAME:POLICE PROTECTION
7
Account #:4360 Amount (neg if decrease)$5,000
INSURANCE
Description of Adjustment:To account for an anticipated increase in police liability insurance premiums
Benefits if done:
Implications if not done:
42
FORM B-2 2020 CAPITAL OUTLAY REQUEST
DEPARTMENT #:420 BUSINESS UNIT:101
NAME:POLICE PROTECTION
TOTAL REQUESTS =$32,317
1
Account #:5000 In Capital Improvement Plan (Y or N):N
CAPITAL OUTLAY Replacement (R) or New (N):R
Est'd disposal proceeds (if "R")$0
Description (include unit # if applicable):
Panasonic ToughBook CF-54 laptop computers with all required docking stations and power adapters.
Justification and affect on productivity:
The purchase of 5 CF-54 Panasonic ToughBook laptops will replace five older laptops currently in operation since 2015. The
laptops are mounted in the patrol vehicles and docking stations are placed in officer cubicles. This allows police staff to
perform all reports, and other paperwork from any location. By purchasing laptops in this manner staff has eliminated all but
one desktop from personnel assigned in patrol, thus reducing the Police Division IT footprint and costs.
Additional expenses if purchased:
None
Item(s), if any, replaced (if applicable, include unit #, year, milage, and LTD maint costs):
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$3,880 $3,880 5 $19,400
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
2
Account #:5000 In Capital Improvement Plan (Y or N):N
CAPITAL OUTLAY Replacement (R) or New (N):R
Est'd disposal proceeds (if "R")$0
Description (include unit # if applicable):
Replace two laptops and docking stations for administrative/investigation staff.
Justification and affect on productivity:
This purchase will replace will two laptops that will be 5 years old at the time of replacement.
Additional expenses if purchased:
None
Item(s), if any, replaced (if applicable, include unit #, year, milage, and LTD maint costs):
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$1,600 $1,600 2 $3,200
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
43
FORM B-2 2020 CAPITAL OUTLAY REQUEST
DEPARTMENT #:420 BUSINESS UNIT:101
NAME:POLICE PROTECTION
3
Account #:5000 In Capital Improvement Plan (Y or N):N
CAPITAL OUTLAY Replacement (R) or New (N):R
Est'd disposal proceeds (if "R")$0
Description (include unit # if applicable):
Replace two desktops computers for front office staff.
Justification and affect on productivity:
This purchase will replace will two desktops that will be 5 years old at the time of replacement.
Additional expenses if purchased:
Item(s), if any, replaced (if applicable, include unit #, year, milage, and LTD maint costs):
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$1,600 $1,600 2 $3,200
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
4
Account #:5000 In Capital Improvement Plan (Y or N):N
CAPITAL OUTLAY Replacement (R) or New (N):R
Est'd disposal proceeds (if "R")$0
Description (include unit # if applicable):
Replace the copier/scanner in the Police Division
Justification and affect on productivity:
The current copier/scanner is seven years old and has experiencing increase amount of time out of service.
Additional expenses if purchased:
No additional cost if purchased but it should be noted that if the item is not purchased there would be additional funds ($1200)
that would have to added to Contracted Services (4410) line for service contract for the copier.
Item(s), if any, replaced (if applicable, include unit #, year, milage, and LTD maint costs):
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$6,517 $6,517 1 $6,517
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
44
Form B-3
REQUEST FOR PERSONAL SERVICE CHANGES
Department:
Public Safety – Police Division
Supervisor:
John Swenson, Public Safety Director
Position Title:
Police Officer
Budget Impact:
$15,463.00 (November 1, 2020 start date)
Justification for change:
Since 2012, the council has discussed police staffing on multiple occasions and staff has
prepared staffing studies for council consideration. These staffing reports provided information
on different metrics (population and availability rate) used to determine proper police staffing
levels. These staffing studies were presented to the council on July 1, 2013, August 5, 2013,
and May 4, 2015. Police staffing was also discussed as part of the 2015 budget preparation
during 2014. That discussion resulted in the addition of one police officer position bringing the
number of sworn police staff to 26.
The previous police staffing studies demonstrate that based on the different metrics, Lino Lakes
is currently under staffed with respect to sworn police staff. Further demonstrating the need for
additional police staffing are the increases in service demands over the last several years.
These increased service demands correlated with on-going growth within the City.
During the 2018 budgeting process, the Council decided to retain one police officer position that
had been funded with a traffic safety grant. The retention of this police officer position
maintained the police staffing at 27 sworn police officer positions. Due to staff turnover and
training of new police officers, we have not been able to continue with the traffic safety position.
Staff anticipates being able to dedicate one police officer to traffic safety and commercial vehicle
inspections in the 2nd quarter of 2019.
During the 2019 budgeting process, staff had requested one police officer positon be added in
2019 and another position added in 2020. The police officer position requested for 2019 was
not funded as part of the 2019 budget. It is staff recommendation that we add one police officer
in 2020 starting on November 1, 2020 bringing the number of police officer positions to 28. If
approved, staff would increase the minimum staff on the afternoon shift to three police officers.
The afternoon shift is the busiest shift at this time and this increase in staffing would allow staff
to better respond to service demands as additional housing units and elderly care facilities come
online.
45
Some of the advantages of scheduling a minimum of three police personnel are:
• better coverage throughout the 33 square miles of the city,
• increase the amount of time police staff have to proactively address matters within the
community, with the primary goal of reducing the number of community members that
are victimized,
• provide a higher level of police and fire services to community members, and
• address the increased demands for public safety services in our growing community.
As noted in the previous report as the community continues to grow, other staffing related items
will need to be addressed in future budgeting discussions. These items are:
• increase the number of police supervisors to provide 24-hour supervision,
• evaluate investigative workload and staffing to ensure that criminal investigations can
continue to be conducted in a timely manner that promotes public safety, and
• ensure that support personnel (i.e. Record Technician, Community Service Officer) are
appropriate for workload demands.
46
Form B-3
REQUEST FOR PERSONAL SERVICE CHANGES
Department:
Public Safety – Police Division
Supervisor:
John Swenson, Public Safety Director
Position Title:
Investigative Assistant
Budget Impact:
$75,254
Justification for change:
Staff is recommending that an Investigative Assistant position be created within the Police
Division to address workload issues currently effecting the Police Division. This position would
perform duties that are currently being handled with sworn staff but does not require sworn
personnel to perform the duties. This position would also serve to assist the front office during
increased service demands and staffing coverage.
Through the use of a non-sworn position in this manner staff is able to increase the availability
of sworn personnel in a cost effective manner.
Below is further information on the proposed position:
SUMMARY:
This position is responsible for performing background investigations; processing liquor,
tobacco, solicator and taxicab licenses; coordinating all forfeiture cases; receiving, storing,
retrieving and disposing of all property & evidence; tracking cases through the criminal justice
system; processing handgun permits, coordinate all discovery requests and assisting public
safety staff in a wide variety of duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Perform background investigations on new city employees and license applicants by running
criminal history checks and credit checks, contacting personal and professional references, etc.
Process new and renewal applications for all City licensing, ensuring that the applicants are in
compliance with statute and ordinance.
Research and answer complex questions regarding licensing.
47
Process handgun permits (permit to purchase).
Receive property/evidence taken into police custody including drugs, money, guns, digital
evidence and other miscellaneous items and store those items in a safe and efficient manner.
Retrieve items as needed for lab testing, court, viewing, discovery requests etc.
Ensure items coming in to property room are properly packaged.
Determine the rightful owner of property and release to owner. Determine appropriate method
of disposal (destruction, departmental use, auction, etc.) for all types of evidence/property, etc.
in accordance with applicable law and accepted standards.
Coordinate the destruction of narcotics, alcohol, firearms, explosives and hazardous materials.
Coordinate the sale of unclaimed property.
Coordinate the sale of vehicles and other property obtained through forfeiture and initiate
disbursement and reporting to other agencies according to statute.
Testify in judicial proceedings when so ordered.
Follow all forfeiture requests through the process from initial request to sale or return of
property, working closely with the prosecutor, lienholder and DMV. Coordinate paper service for
forfeitures. Answer questions from defendants whose property we are holding regarding the
forfeiture process.
Reconcile the forfeiture fund on a regular basis and research and resolve discrepancies.
Maintain up to date and accurate databases with information on cases assigned to
Investigations registered sex offenders, liquor and tobacco licenses and forfeitures.
Function as a common entry point for inquiries to the Investigation Unit. Answer questions from
law enforcement agencies, prosecutors, BCA and citizens. Perform or coordinate follow up
details at their request.
Train officers on the property/evidence system and Crime Alert Network.
Compile monthly statistical reports regarding investigations conducted and property/evidence
activity.
Stay informed of what others in the field are doing and research new products & technology.
Stay abreast of state statutes and make recommendations on changes to our policies,
procedures, ordinances, fees, etc.
Assist with and conduct crime prevention activities including, but not limited to, Neighborhood
Crime Watch, Operation Identification, and business community crime prevention presentations.
Maintain and foster an environment, which facilitates a high level of customer service.
Perform all other duties and assume other responsibilities as assigned or apparent.
48
ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES:
Be able to read and understand correspondence, memoranda and materials.
Must be able to effectively represent the organization, department, and administrative
operations to management and the public.
Must have ability to facilitate effective presentations at public meetings.
Demonstrated effective written and oral communication skills.
Ability to make accurate arithmetic computations and prepare and analyze complex financial
reports.
Skill in the use and care of calculator, personal computers, printers, and other office equipment,
and working knowledge of computer software.
Must have the ability to accept criticism and/or discipline; must have tact and diplomacy; must
be fair and unbiased; must strive to promote a cooperative atmosphere in the department; must
have positive attitude.
Must have commitment to the organization; willingness to take initiative; dependability; maturity
in relationships with others; and self-confidence.
Must represent the organization to other agencies, staff, and citizens with a courteous, helpful,
accurate and business-like attitude in all telephone and personal contact.
Must have ability to work effectively and respectfully with department heads, elected officials,
staff, and other agencies. Ability to work as a team member.
Must be able to produce quality, accurate work. Must be able to utilize work time properly and
productively. Must have the ability to handle detail, meet deadlines and follow through in the
completion of projects.
Must have sound working knowledge of position principles, procedures, techniques, and
equipment.
Ability to utilize computer technology in a windows environment.
Strong organizational skills and the ability to accurately record documents, publications and
various records for official purposes.
Ability to perform, research, assemble information and prepare reports and studies.
Ability to work effectively under pressure and to competently handle a number of different tasks
in a single period of time.
Ability to plan and perform duties with only general minimum supervision.
49
Must be able to perform all essential position functions under the working conditions as
described.
Ability to work evenings and weekends. Ability to serve "on call" duty assignments.
Ability to operate a motor vehicle and have a valid Drivers License.
MINIMUM REQUIREMENTS:
High school graduate or equivalent.
One-Year Customer Service Experience.
Strong proficiency in Microsoft applications such as Word, Excel, and Access
Minimum of 3 years experience in any of the following areas; secretary/office management;
police officer, dispatcher, investigator, probation officer or similar position in court services;
criminal law.
PREFERRED QUALIFICATIONS:
Post secondary education in areas such as criminal law or procedures, computer
operations/software, office procedure/management.
Experience using Law Enforcement records computer software system.
Knowledge of a Property and Evidence Tracking computer software system.
One or more years of experience or knowledge in Crime Prevention duties, includes public
presentations.
One or more years of experience or knowledge in Forfeiture procedures.
50
FIRE (101-421)June 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailPERSONAL SERVICESSALARIES 4101-000 261,137 265,212 323,622 125,460 330,816 0 330,816OVERTIME 4102-000 2,846 3,254 0 1,558 0 0 0FIRE STIPEND 4109-000 61,254 64,265 68,890 29,336 70,956 0 70,956WELLNESS PROGRAM 4108-000 108 108 216 0 108 0 108PERA 4121-000 35,839 36,698 50,470 19,939 53,927 0 53,927SOCIAL SECURITY 4122-000 12,257 11,801 14,863 5,575 15,161 0 15,161ICMA EMPLOYER 4123-000 230 241 0 276 0 0 0HEALTH INSURANCE 4131-000 19,945 21,188 22,124 10,727 23,226 0 23,226LIFE & DISABILITY INSURANCE 4133-000 666 572 470 293 483 0 483DENTAL INSURANCE 4134-000 767 760 1,032 383 1,053 0 1,053REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 0 0WORKER'S COMPENSATION 4151-000 30,646 35,236 48,047 29,147 47,863 0 47,863425,695 439,336 529,734 222,695 543,5930 543,593SUPPLIESOFFICE SUPPLIES4200-000482 1,503 1,5009 1,5000 1,500 Paper, Toner/Printer Cartridges, Business Cards, PensMAINTENANCE SUPPLIES 4211-000 2,740 4,907 6,700 1,313 6,7000 6,700 Foam, Saw Blades, Floor Dry, BatteriesYOUTH PROGRAM4213-0000 1,131 1,9500 1,950 550 2,500 Safety CampFIRE PREVENTION4214-000 2,818 2,472 3,000 600 3,0000 3,000 Citizen Academy, Marketing MaterialsSMALL TOOLS4240-000 2,095 13,199 12,500 2,899 12,5000 12,500Rescue Tool Replacement, Ropes, 4 Gas Monitor, Wildland Tools 8,135 23,212 25,650 4,821 25,650 550 26,200OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 4,632 3,101 1,725 594 1,725 3,775 5,500FF Certification, FF Licensure, Hepatitis Vaccination Series, Medical/Drug ExamOTHER CONSULTANTS4310-000000000 0TELEPHONE4321-000 2,374 1,941 2,880 747 2,8800 2,880 Cell Phones, Mobile Hot Spot, Cell StipendPOSTAGE4322-000238 1,01750099 5000 500TRAVEL & TUITION4330-000 14,784 22,727 20,750 17,223 20,750 2,250 23,000Century CEU, Training Supplies, Medical Training, AWAIR/OSHA Training Staff Development, Conference, FF1, FF2, HazMat Initial TrngPRINTING & PUBLISHING 4340-0000 500500 521 5000 500 Marketing MaterialsUNIFORMS4370-000 25,620 17,764 20,000 602 20,000 600 20,600 Turn-out & Wildland Fire Gear, Misc Uniform Items47,647 47,050 46,355 19,786 46,355 6,625 52,980CITY OF LINO LAKES15% Public Safety Director100% Deputy Director Fire15% Public Safety Captain15% Administrative Assistant50% Building/Fire InspectorPaid-On-Call Firefighters - Calls/Training Drills/Command StipendsStipend: Cross-trained Fire/Rescue51
FIRE (101-421)June 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailCITY OF LINO LAKESCONTRACTUAL SERVICESCONTRACTED SERVICES 4410-000 21,213 29,187 41,403 25,361 41,403 1,247 42,650Ladder Testing, SCBA Flow Testing, PSDS, Dispatch Application, Foam System Service, Pump Testing, Pump Service, Aerial Service, LEXIPOL, Target Solutions, Accessory Svc for Fans, Generators, Extraction, and Saws, Alex Air Compressor Annual Maintenance & Test, AED Recert, Transunion Backgrounds, Motorola 800 MHz ContractSUBSCRIPTIONS & DUES 4452-000 1,319 1,145 1,380 839 1,3800 1,380MN IAAI, Metro Fire Chiefs, Anoka Co. Fire Protection Assn, MSFCA, International Assn22,532 30,332 42,783 26,200 42,783 1,247 44,030CAPITAL OUTLAYEQUIPMENT 5000-000 32,551 25,014 29,750 27,516 0 18,200 18,200Replace Hoses, Nozzles and Adaptors on A11 (#611)32,551 25,014 29,750 27,516 0 18,200 18,200TOTAL FIRE DEPARTMENT 536,560 564,944 674,272 301,018 658,381 26,622 685,00352
FORM B-1 2020 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:421 FUND:101
NAME:FIRE PROTECTION
B-1 & B-2 TOTAL $26,622 TOTAL B1 CHANGES $8,422
1
Account #:4213 Amount (neg if decrease)$550
YOUTH PROGRAM
Description of Adjustment:
In previous years, Safety Camp had been a collaborative effort with other public safety jurisdictions. In 2019, other partner
jurisdictions stopped their participation and financial contributions in Safety Camp.
Benefits if done:
We will be able to continue to offer Safety Camp to area youth.
Implications if not done:
We would have to stop or reduce the Safety Camp program.
2
Account #:4300 Amount (neg if decrease)$3,775
PROFESSIONAL SERVICES
Description of Adjustment:
This increase stems from the MN Firefighter Re-Licensure for all fire staff. This is required by MN law and is on a three year
license renewal schedule. This budgetary line will change annually based on this license renewal schedule.
Benefits if done:
Remain compliant with MN law.
Implications if not done:
Would not be able to provide fire services in the community.
3
Account #:4330 Amount (neg if decrease)$2,250
TRAVEL/TUITION
Description of Adjustment:
There has been increased costs associated with on-going and initial training of fire staff. This budget is off set with state
training reimbursements through the MN Board of Firefighter Training and Education (MBFTE). This reimbursement has
been $14,349 (2017) and $14,409 (2018) as reported in revenue budget line 101-3349-000 Fire State Aid.
Benefits if done:
Continue to develop fire staff to provide a high level of service.
Implications if not done:
Training requirements may be met and fire staff development would suffer.
53
FORM B-1 2020 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:421 FUND:101
NAME:FIRE PROTECTION
4
Account #:4370 Amount (neg if decrease)$600
UNIFORMS
Description of Adjustment:
This increase is based on pricing increases that have been reported to us from various vendors.
PLEASE NOTE : In the coming years the City will need to plan for the replacement of all fire PPE as it nears it NFPA end
life cycle. Staff will prepare a replacement schedule for discussion during the 2021 budget process.
Benefits if done:
Maintain and acquire fire PPE and maintain uniform standards for staff.
Implications if not done:
Needed safety equipment and uniforms would not be able to be purchased.
5
Account #:4410 Amount (neg if decrease)$1,247
CONTRACTED SERVICES
Description of Adjustment:
The Anoka County Fire Protection Council has approved a 2020 budget that included increased costs associated with the
Public Safety Data System. There are also price increases planned by some vendors that provide services to the Fire
Division.
Benefits if done:
Continue to meet the requirements related to operating a fire service such as apparatus and equipment inspections
and certifications; maintain fire record management system; radio communications.
Implications if not done:
We would not be able to meet NFPA and legal requirements to continue fire operations.
54
FORM B-2 2020 CAPITAL OUTLAY REQUEST
DEPARTMENT #:421 BUSINESS UNIT:101
NAME:FIRE PROTECTION
TOTAL REQUESTS =$18,200
1
Account #:5000 In Capital Improvement Plan (Y or N):N
CAPITAL OUTLAY Replacement (R) or New (N):R
Est'd disposal proceeds (if "R")$0
Description (include unit # if applicable):
This expenditure would replace all hoses, nozzles, and adaptors on A11 (# 611). The fire suppression equipment on A11
was obtained through the distribution of assets process with CFD. The current equipment is believed to be original, making it
20 years old at the time of replacement. With this purchase, if approved, all fire suppression equipment (hoses, nozzles, and
adaptors) would be updated since the implementaton of our fire serivce.
Justification and affect on productivity:
The current equipment is currently 19 years old and will be 20 years at the time of replacement. This is beyond the usual life
expectation and replacement at this point is prudent to ensure equipment at fire scenes functions properly.
Additional expenses if purchased:
None
Item(s), if any, replaced (if applicable, include unit #, year, milage, and LTD maint costs):
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$18,200 $18,200 1 $18,200
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
55
BUILDING INSPECTIONS (101-422)June 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailPERSONAL SERVICESSALARIES 4101-000 158,775 174,793 240,470 113,408 244,135 0 244,135OVERTIME SALARIES 4102-000 528 9,029 500 0 500 0 500TEMPORARIES 4106-000 14,381 36,983 9,360 0 9,360 0 9,360WELLNESS PROGRAM 4108-000 396 408 720 0 720 0 720PERA 4121-000 11,948 14,642 18,072 8,822 18,348 0 18,348SOCIAL SECURITY 4122-000 12,869 16,606 19,151 8,387 19,431 0 19,431ICMA EMPLOYER 4123-0000000 000HEALTH INSURANCE 4131-000 20,498 22,087 38,868 15,964 40,785 0 40,785LIFE & DISABILITY INSURANCE 4133-000 642 561 762 380 770 0 770DENTAL INSURANCE 4134-000 1,058 1,058 1,852 617 1,889 0 1,889REEMPLOYMENT INSURANCE 4141-0000000 000WORKER'S COMPENSATION 4151-000 620 969 1,278 744 1,319 0 1,319221,714 277,136 331,033 148,323 337,257 0 337,257SUPPLIESOFFICE SUPPLIES 4200-000 580 945 2,000 358 2,000 0 2,000Card Stock for Building Permits, Correction Notice Forms, Septic System Pumping Forms, Code BooksSMALL TOOLS 4240-000 11 504 150 89 150 1,500 1,650 Inspection Vehicle Computer Mount and Cradle (2)591 1,449 2,150 446 2,150 1,500 3,650OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 4,175 4,175 5,000 4,175 5,0000 5,000 Permit Works Annual Maintenance & AssistanceTELEPHONE4321-000 671 1,761 1,800 729 1,8000 1,800 Inspections Phone & Wi-FiTRAVEL & TUITION4330-000 940 575 3,300 775 3,3000 3,300 Staff Training & Mileage, SSTS CertUNIFORMS4370-000 716 760 1,140 390 1,1400 1,140 Building Inspections Staff6,502 7,271 11,240 6,069 11,2400 11,240CONTRACTUAL SERVICESCONTRACTED SERVICES4410-000 1,1160 3,000 580 3,0000 3,000Large Format Scanning $500Back-Up Inspection Services $2,500 (33hrs @ $75/hr)SUBSCRIPTIONS & DUES4452-000 3565 32503250 325 AMBO $200, 10K Lakes Chapter $1251,15165 3,325 580 3,3250 3,325CAPITAL OUTLAYEQUIPMENT5000-0000 1,0140000 00 1,0140000 0TOTAL BUILDING INSPECTIONS229,958 286,936 347,748 155,418 353,972 1,500 355,472CITY OF LINO LAKES100% Building Official100% Building Inspector50% Building/Fire Inspector100% Building Permit TechnicianTemporaries: Inspector (13 wks @ 24 hr/wks @ $30/hr)56
FORM B-1 2020 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:422 FUND:101
NAME:BUILDING INSPECTIONS
B-1 & B-2 TOTAL $1,500 TOTAL B1 CHANGES $1,500
1
Account #:4240 Amount (neg if decrease)$1,500
SMALL TOOLS
Description of Adjustment:Includes the purchase of vehicle computer mounts and cradles for portable computers
Benefits if done:Inspectors will be able to securely mount computers in vehicles and enter data from vehicle
while in field.
Implications if not done:Computers not secure while in transit. Less efficient data entry while in field.
57
STREETS (101-430)June 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailPERSONAL SERVICESSALARIES 4101-000 365,422 408,253 415,378 199,018 425,969 0 425,969OVERTIME 4102-000 5,974 15,224 8,000 8,967 14,000 0 14,000ON CALL/PAGER 4105-000 2,825 3,615 2,000 6,566 4,801 0 4,801TEMPORARIES 4106-000 30,247 25,734 23,000 11,738 26,000 0 26,000WELLNESS PROGRAM 4108-0000000 000PERA 4121-000 28,049 31,334 31,901 16,920 33,358 0 33,358SOCIAL SECURITY 4122-000 29,425 32,875 34,301 16,376 36,014 0 36,014ICMA EMPLOYER CONTRIBUTION 4123-000 1,769 1,746 1,794 1,794 1,838 0 1,838HEALTH INSURANCE 4131-000 46,795 53,585 53,646 26,795 57,543 0 57,543LIFE & DISABILITY INSURANCE 4133-000 1,568 1,396 1,423 714 1,454 0 1,454DENTAL INSURANCE 4134-000 2,977 3,005 3,519 1,499 3,590 0 3,590REEMPLOYMENT INSURANCE 4141-0000000 000WORKER'S COMPENSATION 4151-000 24,811 29,884 36,187 24,177 33,057 0 33,057539,861 606,652 611,149 314,564 637,6240 637,624SUPPLIESMAINTENANCE SUPPLIES4211-000 11,537 9,534 8,000 2,158 8,000 4,000 12,000Boulevard & Median Maintenance Materials: Geo-fabric, Fertilizers, Pesticides, Irrigation Components, Erosion Prevention and Sediment Control Products, Grass Seed/Sod. Construction Materials: Lumber, Plywood, Screws, Nails, Nuts/Bolts/Washers, Bagged Concrete, Grout, Bentonite, Stakes/Lathe. Equipment Wear Items: Street Sweeper Center Brooms and Gutter Brooms, Plow Blades/Cutting Edges, Ditch Mower Blades, Saw Blades. Safety Items: High Visibility Vests, Shirts, Eye Protection, Ear Protection, Insect Repellent, Sunscreen, Hardhats, Chainsaw PPE. Any Products or Parts Intended for Streets Maintenance and Equipment Electrical Cords, Batteries, Rope, Tape, Cable, Glue, Paints & Solvents, Plumbing Supplies, Fittings. SHOP PARTS4221-000 40100000 0STREET SIGNS4223-000 17,010 13,094 12,000 4,750 12,0000 12,000Traffic Regulatory Signs, Parking Signs, Warning Signs, Construction Signs, Work Zone Signs, Public Awareness Signs, School Signs, Trail Signs, Reflective Tape/Sheeting, Barricades, Traffic Cones, Sign Posts, Hardware, Any Materials and Supplies Purchased Specifically for the Construction or Maintenance of Signs & Barricades.PATCHING MATERIALS4224-000 32,298 32,712 50,000 9,045 50,0000 50,000Hot Asphalt, Cold Asphalt (i.e. UPM Bagged and Bulk), Asphalt Emulsion (tack), Crackfill Material, Detackifier (for Crackfill Operations).SALT/SAND 4228-000 55,871 52,669 55,000 28,966 55,000 0 55,000Regular Road Salt, Treated Road Salt, Bagged Sidewalk Salt, Sand used for Snow and Ice Management, Any Materials and Supplies Purchased Specifically to Facilitate the use of Salt (Brine or Solid) for Snow and Ice Management.CITY OF LINO LAKES100% Streets Supervisor5 - 100% General Maintenance Workers50% General Maintenance Worker/Mechanic.15 FTE PT Office SpecialistOvertime: Snowplowing, Street Repairs, Unforeseen EmergenciesTemporaries: Seasonal Summer Maintenance WorkersStreets - 2 staff @ 500 hrs @ $13/hrStreets - 1 staff @ 200 hrs @ $13/hrStormwater - 2 staff @ 400 hrs @ $13/hr58
STREETS (101-430)June 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailCITY OF LINO LAKESGRAVEL AND MISCELLANEOUS 4229-000 3,908 3,857 15,000 1,631 15,000 (8,000) 7,000Class V, Sand (not for Winter Operations), Rock, Chip Rock, Rip-rap, Topsoil, Compost, Mulch, and Woodchips. Plastic, Metal, or Concrete Pipes and Culverts.SMALL TOOLS 4240-000 3,231 3,345 4,000 0 4,000 0 4,000Rakes, Snow Shovels, Flat Shovels, Spades, Loots, Sprayers, Pitch Forks, Push Brooms, Hand Tools, Power Tools, Tool Boxes & Containers, Jacks, Trailer Jacks, Winches, Chains/Binders, Ratchet Straps, Ladders, Chainsaws, Chainsaw Sharpeners, Weed Whips, manual/electric/gas engine pumps, locks.124,256 115,211 144,000 46,551 144,000 (4,000) 140,000OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 0 2,864 12,000 357 12,000 0 12,000Consulting, Engineering, Hazardous Waste Recycling, CartegraphTELEPHONE 4321-000 675 610 1,000 255 1,000 0 1,000TRAVEL & TUITION 4330-000 1,527 1,465 2,000 1,052 2,000 0 2,000 Staff Training & MileageUNIFORMS 4370-000 2,460 2,583 2,600 393 2,600 0 2,600STREET LIGHTS 4385-000 145,335 77,806 93,000 22,865 93,000 0 93,000 Electricity & Repair of City-Owned Street Lights149,998 85,328 110,600 24,921 110,6000 110,600CONTRACTUAL SERVICESCONTRACTED SERVICES4410-000 81,086 77,807 80,000 34,116 80,0000 80,000Patching/Spray Patching, Catch Basin Repairs, Curb Repairs & Replacements, Dead Deer Removal, Signal Maintenance, etc.RENTED EQUIPMENT4415-000 5,2100 1,000 3,489 1,0000 1,000Traffic Control Sign Rental, Crack Fill Kettle, Rented Skidsteer/Toolcat Attachments, Tools, Vehicles, Equipment.CONTRACTED STORM SYSTEM MAINT4421-0000000 000SUBSCRIPTIONS & DUES 4452-000 9,526 3,561 7,000 9,286 7,000 (3,500) 3,500Professional Memberships & Journals (incl State/County Contract) Purchasing Membership95,822 81,368 88,000 46,891 88,000 (3,500) 84,500CAPITAL OUTLAYEQUIPMENT 5000-000 0 0 10,100 0 0 0 00 0 10,100 0 0 0 0TOTAL STREETS 909,937 888,559 963,849 432,927 980,224 (7,500) 972,72459
FORM B-1 2020 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:430 FUND:101
NAME:STREETS
B-1 & B-2 TOTAL ($7,500)TOTAL B1 CHANGES ($7,500)
1
Account #:4211 Amount (neg if decrease)$4,000
MAINTENANCE SUPPLIES
Description of Adjustment:
Benefits if done:
Implications if not done:
2
Account #:4229 Amount (neg if decrease)($8,000)
GRAVEL/MISC
Description of Adjustment:
Benefits if done:
Implications if not done:
3
Account #:4452 Amount (neg if decrease)($3,500)
SUBSCRIPTIONS/DUES
Description of Adjustment:
Benefits if done:
Implications if not done:
Cost of Cartegraph Subscription already
accounted for in Professional Services 4300-000
Not an accurate budget.
Needs for supplies have increased.
Actual 2017-$11,537 Actual 2018-$9,534
Requested 2020-$12,000
Will continue normal operations.
Will not be able to continue normal operations.
Reduction in need for gravel and other
miscellaneous items.
More accurate budget.
60
FLEET MANAGEMENT (101-431)June 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailPERSONAL SERVICESSALARIES 4101-000 88,318 91,192 92,198 44,369 94,512 0 94,512OVERTIME 4102-000 2,394 4,430 1,000 2,406 2,000 0 2,000TEMPORARIES 4106-0000000 000WELLNESS PROGRAM 4108-0000000 000PERA 4121-000 6,803 6,976 6,990 3,704 7,238 0 7,238SOCIAL SECURITY 4122-000 6,385 6,721 7,130 3,249 7,383 0 7,383HEALTH INSURANCE 4131-000 14,408 15,792 16,201 7,933 17,364 0 17,364LIFE & DISABILITY INSURANCE 4133-000 355 312 317 160 324 0 324DENTAL INSURANCE 4134-000 794 794 794 397 810 0 810REEMPLOYMENT INSURANCE 4141-0000000 000WORKER'S COMPENSATION 4151-000 2,170 2,822 3,054 2,037 3,397 0 3,397121,627 129,040 127,684 64,255 133,028 0 133,028SUPPLIESMAINTENANCE SUPPLIES 4211-000 530 582 1,000 711 1,000 0 1,000Shop Supplies (Brake Clean, Windex, Paper Towels, Spray Bottles, Penetrating Oils, WD40)FUELS 4212-000 85,951 116,889 85,000 59,881 85,000 25,000 110,000Gasoline & Diesel for all City Vehicles (Includes Police/Fire & Equipment)SHOP PARTS 4221-000 47,580 63,969 75,000 19,596 75,000 (10,000) 65,000All Replacement Parts to Repair Vehicles, All Maintenance Parts (Including Filters, Bulk Lubricants, Engine Oils, ATF's, Gear Lubes, Coolants, etc.)SMALL TOOLS 4240-000 5,733 7,985 7,000 2,060 7,000 0 7,000New and/or Replacement Tools for the Shop (Hand tools, Battery Powered Tools, Specialty Tools, etc)139,794 189,425 168,000 82,248 168,000 15,000 183,000OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 30,790 38,088 44,000 35,737 44,000 0 44,000Annual DOT Inspections, Annual Boom/Hoist Inspections, Alignments, Repairs, CartegraphTRAVEL & TUITION 4330-000 153 0 500 0 500 0 500Training & Testing to Maintain Required Licenses and Certificates (ASE Certification & Testing, Automotive Training Classes or Seminars)PRINTING & PUBLISHING 4340-0000000 000INSURANCE 4360-0000000 000AUTO INSURANCE 4363-000 28,266 36,007 37,203 24,399 37,203 6,500 43,703 Insurance for Entire Fleet, Including Police & FireUNIFORMS 4370-000 570 568 570 0 570 0 57059,779 74,663 82,273 60,136 82,273 6,500 88,773CONTRACTUAL SERVICESCONTRACTED SERVICES 4410-000 27,917 57,688 64,000 12,667 64,000 0 64,000 Maintain, Repair, and Certify Fire EquipmentSUBSCRIPTIONS AND DUES 4452-000 6,900 10,600 6,000 6,125 6,000 0 6,000Fleet Mgmt Update, ALLData Online Repair Manual Subscription34,817 68,288 70,000 18,792 70,000 0 70,000CAPITAL OUTLAYEQUIPMENT 5000-000 0 3,500 0 4,485 5,000 0 5,000 Skid Steer Buyback Program0 3,5000 4,485 5,0000 5,000TOTAL FLEET MANAGEMENT356,018 464,915 447,957 229,916 458,301 21,500 479,801CITY OF LINO LAKES100% Mechanic50% General Maintenance Worker/MechanicOvertime: Emergency Repairs, Snowplowing61
FORM B-1 2020 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:431 FUND:101
NAME:FLEET MANAGEMENT
B-1 & B-2 TOTAL $21,500 TOTAL B1 CHANGES $21,500
1
Account #:4212 Amount (neg if decrease)$25,000
VEHICLE FUEL
Description of Adjustment:
Benefits if done:
Implications if not done:
2
Account #:4221 Amount (neg if decrease)($10,000)
SHOP PARTS
Description of Adjustment:Reduction to more accurately reflect historical actual costs
Benefits if done:More accurate budget.
Implications if not done:
3
Account #:4363 Amount (neg if decrease)$6,500
AUTO INSURANCE
Description of Adjustment:To account for an anticipated increase in auto physical damage and auto liability premiums.
Benefits if done:
Implications if not done:
Anticipated increase in consumption due to pre-
wetting roads prior to snow events and projected
increase in rack rates. Actual 2017-$85,951
Actual 2018-$116,889 Proposed 2020-$110,000
Better reflects expected fuel expenditures for
2020.
May be over budget.
62
GOVERNMENT BUILDINGS (101-432)June 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescriptionCode 2017 2018 2019 2019 Budget Requested 2020Budget DetailPERSONAL SERVICESSALARIES4101-000 2,080 960 2,080 1,040 2,0800 2,080OVERTIME SALARIES4102-0000000 000TEMPORARIES4106-0000000 000WELLNESS PROGRAM4108-0000000 000PERA4121-000 15672 156121560 156SOCIAL SECURITY4122-000 14971 159121590 159HEALTH INSURANCE4131-0000000 000LIFE AND DISABILITY INSURANCE 4133-0000000 000DENTAL INSURANCE4134-0000000 000REEMPLOYMENT INSURANCE 4141-0000000 000WORKER'S COMPENSATION 4151-000676292611170 1172,452 1,165 2,487 1,125 2,5120 2,512SUPPLIESOFFICE SUPPLIES4200-000 9,037 11,040 10,000 2,616 10,0000 10,000 Supplies for Office OperationsMAINTENANCE SUPPLIES4211-000 35,671 28,920 30,000 8,455 30,0000 30,000 Replacement Parts, Janitorial Supplies, etc.SMALL TOOLS4240-000 2,430 128 2,40081 2,4000 2,40047,138 40,088 42,400 11,153 42,4000 42,400OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 111,055 50,350 59,000 27,881 59,0000 59,000Repair/Calibration of HVAC System, Repairs in City Buildings, Safety Systems Monitoring, Internet AccessTELEPHONE4321-000 22,817 24,190 25,500 12,350 6,8640 6,864 Telephone Service Charges (excludes Metro I-net)POSTAGE4322-000 5,591 4,961 3,500 2,088 3,500 1,500 5,000TRAVEL & TUITION4330-00010002000 0PRINTING & PUBLISHING4340-0000000 000INSURANCE 4361-000 111,799 127,946 117,745 132,394 117,745 4,000 121,745 General Liability, Property, Excess LiabilityELECTRICITY4381-000 96,071 91,525 96,500 32,657 96,5000 96,500 For all City FacilitiesUTILITIES4382-000 15,145 13,980 21,000 5,713 21,000 (4,000) 17,000 Water & Sewer ServiceHEAT4383-000 52,263 45,536 48,000 25,131 48,0000 48,000 Civic Complex & Other City FacilitiesSANITATION4384-000 11,543 11,564 9,000 6,304 9,000 2,500 11,500 Refuse Collection for City Complex & Other City Facilities426,294 370,052 380,246 244,538 361,610 4,000 365,610CONTRACTUAL SERVICESCONTRACTED SERVICES4410-000 77,727 66,860 68,000 37,741 68,000 3,000 71,000Pest Control, Copier Maintenance, Fire Extinguisher Maintenance, Postage Machine Rental, Shredder, Roof Inspections, Read/Calibrate Scales, Garage Door Maintenance, Cleaning Services, 2020-Carpet Cleaning Civic Complex ($3,000)RENTED EQUIPMENT4415-0000 2020000 0SUBSCRIPTIONS & DUES4452-00059 159 20002000 200 Newspaper77,786 67,221 68,200 37,741 68,200 3,000 71,200CAPITAL OUTLAYEQUIPMENT5000-000 82,419 43,0100000 082,419 43,0100000 0TOTAL GOVERNMENT BUILDINGS636,088 521,535 493,333 294,557 474,722 7,000 481,722CITY OF LINO LAKESBoiler Tech Endorsement63
FORM B-1 2020 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:432 FUND:101
NAME:GOVERNMENT BUILDINGS
B-1 & B-2 TOTAL $7,000 TOTAL B1 CHANGES $7,000
1
Account #:4322 Amount (neg if decrease)$1,500
POSTAGE
Description of Adjustment:
Benefits if done:
Implications if not done:
2
Account #:4361 Amount (neg if decrease)$4,000
BUILDING INSURANCE
Description of Adjustment:
Benefits if done:
Implications if not done:
3
Account #:4382 Amount (neg if decrease)($4,000)
UTILITIES
Description of Adjustment:
Benefits if done:
Implications if not done:
Increase to reflect actual postage costs.
Will stay within budget.
More accurately reflect historical cost.
Will not accurately reflect costs.
Will result in end of year budget adjustment.
To account for an increase in general liability,
property, and excess liability coverage
premiums.
More accurately reflect historical costs.
Actual 2017-$15,145 Actual 2018-$13,980
Proposed 2020-$17,000
64
FORM B-1 2020 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:432 FUND:101
NAME:GOVERNMENT BUILDINGS
4
Account #:4384 Amount (neg if decrease)$2,500
SANITATION
Description of Adjustment:
Benefits if done:
Implications if not done:
5
Account #:4410 Amount (neg if decrease)$3,000
CONTRACTED SERVICES
Description of Adjustment:
Benefits if done:
Implications if not done:
More accurately reflect historical costs.
Actual 2017-$11,543 Actual 2018-$11,564
Proposed 2020-$11,500
Recommend deep cleaning the carpet at the
Police Dept and City Hall to prolong the useful
life.
Carpet will maintain its well-kept appearance and
the eventual replacement of carpet will be
extended.
Carpet may not maintain its good appearance
and may need to be replaced sooner.
Budget will better reflect actual costs.
May result in end of year budget adjustment.
65
PARKS (101-450)June 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescriptionCode 2017 2018 2019 2019 Budget Requested 2020Budget DetailPERSONAL SERVICESSALARIES4101-000 337,180 319,239 346,375 163,373 362,6970 362,697OVERTIME4102-00055 874 2,000 5,216 2,0000 2,000TEMPORARIES4106-000 27,157 34,808 34,600 13,954 39,2000 39,200WELLNESS PROGRAM4108-0000000 000PERA4121-000 23,988 23,490 26,128 13,163 27,3520 27,352SOCIAL SECURITY4122-000 27,063 26,177 29,298 13,541 30,8980 30,898ICMA EMPLOYER4123-000 6450 4340 2,1540 2,154HEALTH INSURANCE4131-000 35,978 34,191 36,718 17,251 38,4190 38,419LIFE & DISABILITY INSURANCE 4133-000 1,228 1,065 1,180 559 1,2280 1,228DENTAL INSURANCE4134-000 2,090 1,998 2,752 1,124 2,8070 2,807REEMPLOYMENT INSURANCE 4141-0000000 000WORKER'S COMPENSATION 4151-000 9,457 10,302 13,619 8,821 14,7700 14,770464,842 452,144 493,104 237,004 521,5250 521,525SUPPLIESMAINTENANCE SUPPLIES4211-000 26,239 18,666 40,000 9,018 40,000 (10,000) 30,000Fencing & Netting, Plantings, Rock, Ag-Lime, Pea Rock, Class V, Fertilizer, Seed, Herbicides, Line Chalk, Field Marking Paint, Clay, Sod, Irrigation System Maint/Repair/Upgrade, Paint, LumberSMALL TOOLS4240-000 3,335 2,756 3,000 12,381 3,0000 3,000Hand Tools, Small Power Tools, Mowers, Chain Saws, Weed Whips29,575 21,422 43,000 21,400 43,000 (10,000) 33,000OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 22,294 37,315 2,000 13,055 2,000 18,000 20,000 Consulting, Engineering, CartegraphTELEPHONE4321-000 3,190 964 2,000 345 2,0000 2,000 Cell Phones, IpadsTRAVEL & TUITION4330-000 876 3,069 2,000 986 2,0000 2,000 Certification Training, Seminars, Computer Training, MileageSTIPEND - PARK COMM4331-000 3,375 4,125 2,750 225 2,750 1,650 4,400 Board members - 6 @ $75 x 8 mtgs; Chair $100 x 8 mtgsUNIFORMS4370-000 1,293 1,131 1,500 677 1,5000 1,500ELECTRICITY4381-000 2,882 2,926 3,500 1,404 3,5000 3,500Park Buildings and Shelters, Security Lighting, Hockey Rink LightsUTILITIES (WATER/SEWER) 4382-000 24,863 25,179 20,00057 20,000 5,000 25,000 Sewer, Water, IrrigationHEAT4383-000 3,839 3,819 5,000 2,409 5,0000 5,000SANITATION4384-0000 1,843 900 796900 900 1,800 Trash/Recyling - Sunrise Park62,612 80,371 39,650 19,954 39,650 25,550 65,200CONTRACTUAL SERVICESCONTRACTED SERVICES4410-000 105,787 58,967 73,000 31,302 43,000 12,000 55,000Portable Restrooms, Weed Control, Tree/Stump Removal, Trail Construction/Repair/MaintRENTED EQUIPMENT4415-0000 435 500 9205000 500SUBSCRIPTIONS & DUES4452-000 1,926 6,081 200 2,0602000 200 Professional Memberships & Subscriptions107,714 65,483 73,700 34,282 43,700 12,000 55,700CAPITAL OUTLAYEQUIPMENT5000-00000 15,000000 000 15,000000 0TOTAL PARKS 664,741 619,420 664,454 312,639 647,875 27,550 675,425CITY OF LINO LAKES50% Public Services Director100% Parks Supervisor70% Administrative Assistant3 - 100% General Maintenance WorkersTemporaries: Seasonal Summer Park Staff5 Staff @ 560 hrs @ $14/hr66
FORM B-1 2020 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:450 FUND:101
NAME:PARKS
B-1 & B-2 TOTAL $27,550 TOTAL B1 CHANGES $27,550
1
Account #:4211 Amount (neg if decrease)($10,000)
MAINTENANCE SUPPLIES
Description of Adjustment:
Benefits if done:
Implications if not done:
2
Account #:4300 Amount (neg if decrease)$18,000
PROFESSIONAL SERVICES
Description of Adjustment:
Benefits if done:
Implications if not done:
3
Account #:4331 Amount (neg if decrease)$1,650
STIPEND
Description of Adjustment:
Benefits if done:
Implications if not done:
Will not be able to accurately address parks and
trails projects as they come up.
Budgeting for 8 meetings instead of 5 meetings
annually.
Budget will cover up to 8 meetings in 2020.
May result in year end budget adjustment.
Reduction in maintenance supplies based on
historical expenditures.
More accurately reflect costs.
Will not accurately reflect costs.
Increase consulting and engineering for parks
and trails projects $15,000.
Cartegraph-$3,000
Ability to address parks and trails projects as
needed.
67
FORM B-1 2020 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:450 FUND:101
NAME:PARKS
4
Account #:4382 Amount (neg if decrease)$5,000
UTILITIES
Description of Adjustment:
Benefits if done:
Implications if not done:
5
Account #:4384 Amount (neg if decrease)$900
SANITATION
Description of Adjustment:
Benefits if done:
Implications if not done:
6
Account #:4410 Amount (neg if decrease)$12,000
CONTRACTED SERVICES
Description of Adjustment:
Benefits if done:
Implications if not done:
Increase due to number of parks with irrigation
and estimated consumption based on historical
use.
Hazardess trees will remain, trails will
deteriorate, will not be able to provide portable
restrooms.
Grass will go dormant.
More accurately reflects actual expenditures.
More accurately reflects actual expenditures.
Will not accuratetly reflect actual expenditures.
Trail repairs and replacement-$40,000
Hazard tree removals due to EAB-$10,000
Portable restrooms-$5,000
Total requested 2020-$55,000
Better able to address EAB, necessary trail
repairs and replacements, and provide portable
restrooms throughout parks system.
Keep neighborhood parks turf healthy.
68
RECREATION (101-451)June 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailPERSONAL SERVICESSALARIES 4101-000 148,732 106,760 99,978 47,819 102,810 0 102,810OVERTIME 4102-000 36 34 0 0 0 0 0TEMPORARIES 4106-000 37,355 46,398 34,000 7,838 12,500 0 12,500WELLNESS PROGRAM 4108-0000000 000PERA 4121-000 11,155 7,352 8,548 3,763 7,711 0 7,711SOCIAL SECURITY 4122-000 14,347 11,308 10,249 4,281 8,821 0 8,821HEALTH INSURANCE 4131-000 11,840 14,220 13,691 5,671 11,747 0 11,747LIFE & DISABILITY INSURANCE 4133-000 605 337 336 163 345 0 345DENTAL INSURANCE 4134-000 1,230 818 714 362 729 0 729REEMPLOYMENT INSURANCE 4141-000 0 14,359 0 0 0 0 0WORKER'S COMPENSATION 4151-000 1,536 2,392 1,993 1,341 1,104 0 1,104226,836 203,978 169,509 71,238 145,767 0 145,767SUPPLIESOFFICE SUPPLIES 4200-000 55 83 0 52 0 0 0MAINTENANCE SUPPLIES 4211-000 2,701 369 2,500 371 2,500 0 2,500 Supplies for Warming Houses2,756 452 2,500 423 2,5000 2,500OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES4300-0000000 000TELEPHONE4321-000 41589 450364500 450TRAVEL & TUITION4330-000 739 686 1,000 150 1,0000 1,000 MRPA Conference, Seminars, Classes, MileagePRINTING & PUBLISHING4340-00000 350753500 350 Quad Bulletin, Job NoticesNEWSLETTER - PROGRAM SCHEDULE 4343-000 16,847 14,997 16,000 5,996 16,000 (1,000) 15,000 Printing & Mailing Cost - 3x/yr18,001 15,772 17,800 6,257 17,800 (1,000) 16,800CONTRACTUAL SERVICESCONTRACTED SERVICES4410-0000000 000SUBSCRIPTIONS & DUES4452-000 438 280 500 300500 (200) 300 MRPA Membership438 280 500 300500 (200) 300CAPITAL OUTLAYEQUIPMENT5000-00000 10,000 9,89500 000 10,000 9,89500 0TOTAL RECREATION248,030 220,482 200,309 88,114 166,567 (1,200) 165,367CITY OF LINO LAKES20% Public Services Director1 - 100% Recreation Supervisors.15 FTE PT Office SpecialistTemporaries: Warming House Attendants, (Summer Playground Program-Transfer to Spec Rev Fund in 2020)69
FORM B-1 2020 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:451 FUND:101
NAME:RECREATION
B-1 & B-2 TOTAL ($1,200)TOTAL B1 CHANGES ($1,200)
1
Account #:4343 Amount (neg if decrease)($1,000)
NEWSLETTER
Description of Adjustment:
Benefits if done:
Implications if not done:
2
Account #:4452 Amount (neg if decrease)($200)
SUBSCRIPTIONS/DUES
Description of Adjustment:
Benefits if done:
Implications if not done:None.
Adjustment to reflect goal of limiting number of
newsletter pages and leverging the City's website
and social media more.
General Fund budget savings.
Only one MRPA Membership needed with
elimination of Recreation Supervisor position.
Budget savings.
70
OTHERS (101-499)June 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescriptionCode 2017 2018 2019 2019 Budget Requested 2020Budget DetailCONTINGENCY4905-00000 75,0000 75,0000 75,000 Operating ContingencyOPERATING TRANSFERS4910-000 879,759 1,293,512 895,000 895,000 916,500 62,000 978,500Street Maintenance - Sealcoating & Overlay (per PMP) - $702,000Office Equipment Replacement - $25,000Surface Water Maintenance - $140,000Park & Trail Improv - $90,000Summer Playground Program - $11,500BHD - $10,000 TOTAL OTHERS879,759 1,293,512 970,000 895,000 991,500 62,000 1,053,500SUMMARY BY CATEGORYPERSONAL SERVICES6,687,524 6,949,976 7,398,006 3,373,997 7,659,529 123,884 7,783,413 SUPPLIES386,090 424,451 472,775 177,332 470,875 6,950 477,825 OTHER SERVICES AND CHARGES1,311,263 1,247,067 1,295,289 663,666 1,295,290 82,267 1,377,557 CONTRACTUAL SERVICES696,692 690,365 743,794 265,621 713,794 28,290 742,084 CAPITAL OUTLAY161,939 95,483 94,452 64,890 9,800 50,517 60,317 OTHERS879,759 1,293,512 970,000 895,000 991,500 62,000 1,053,500 TOTAL EXPENDITURES10,123,266 10,700,854 10,974,316 5,440,505 11,140,787 353,908 11,494,695 CITY OF LINO LAKES71
FORM B-1 2020 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:499 FUND:101
NAME:CONTINGENCY/TRANSFERS/OTHERS
B-1 & B-2 TOTAL $62,000 TOTAL B1 CHANGES $62,000
1
Account #:4910 Amount (neg if decrease)$72,000
OPERATING TRANSFERS
Description of Adjustment:Reflects increase in pavement management costs of approximately $72,000 (11%) for
Pavement Management Program, consistent with recommednations from the 2018 PMP
report prepared by WSB.
Benefits if done:Increase will cover inflationary costs and allow for additional road length in annual Overlay
program to maintain average pavement condition rating.
Implications if not done:Reduction in length of roadway included in annual program and possible drop in overall
pavement condition rating.
2
Account #:4910 Amount (neg if decrease)($10,000)
OPERATING TRANSFERS
Description of Adjustment:Reduction in General Fund Contribution to Summer Playground Program
Benefits if done:General Fund Budget Savings
Implications if not done:Will need to reduce Summer Playground Program to 7 weeks vs. 8 weeks and increase
Summer Playground Program registration fees by $25
72
Personal Facility Contract Capital
Program Revenue Services Supplies Rental Services Outlay Total Net +/-
Adult Instructional (201-201)
830 Adult Golf Lessons - -
Total Adult Instructional - - - - - - - -
Youth Instructional (201-207)
802 Dodgeball Camp 600 288 75 363 237
806 Youth T-Ball 6,750 1,200 1,800 3,000 3,750
808 Baseball Camp - -
810 Youth Playground 32,300 42,100 700 500 43,300 (11,000)
811 Youth Safety Camp - -
812 Art Classes 720 360 150 510 210
835 Youth Skating Class 800 324 125 449 351
850 Golf Academy - -
857 Soccer Fundamentals 3,400 2,400 200 2,600 800
864 Preschool Playtime 1,000 2,886 400 3,286 (2,286)
871 Flag Football 600 300 300 300
Total Youth Instructional 46,170 49,558 3,750 - 500 - 53,808 (7,638)
Youth Leagues (201-208)
856 Youth Soccer 15,050 720 6,070 2,856 9,646 5,404
Total Youth Leagues 15,050 720 6,070 - 2,856 - 9,646 5,404
Special Events
817 Spring Fling 600 350 350 250
818 Winter Festival 250 300 400 700 (450)
819 Community Gardens 720 - 720
822 Family Corn Roast 5,500 1,600 3,000 1,550 6,150 (650)
827 Gobbler Games 75 150 350 575 (575)
860 Secret Shop 1,600 1,200 1,200 400
868 Little Goblins Party 300 300 (300)
875 Snow Day 50 250 300 (300)
876 Kite Day 50 100 150 (150)
877 Rockin' In The Park 1,200 600 1,100 1,000 2,700 (1,500)
Total Special Events 9,870 2,375 6,750 350 1,950 - 12,425 (2,555)
Senior Programs
814 Senior Programs 600 600 600 -
890 Senior Trips 6,000 6,000 6,000 -
Total Senior Programs 6,600 - 600 - 6,000 - 6,600 -
GRAND TOTALS 77,690 52,653 17,170 350 11,306 - 82,479 (4,789)
Transfer from General Fund 11,500
2020 Program Surplus (Deficit) 6,711
City of Lino Lakes
Recreation Special Revenue Fund (201)
2020 Proposed Budget
Expenditures
73
Department Description Amount
Police Marked Patrol Vehicle (Replaces Vehicle #383)40,725
Marked Patrol Vehicle (Replaces Vehicle #388)38,325
Total Police 79,050$
Fleet GMC 1500 (Replaces Vehicle #219)38,340
Ford F-550 Roll-Off (Replaces Vehicle #402)101,175
Ford F-350 w/ Dumpbox (Replaces Vehicle #231)67,095
GMC 2500 (Replaces Vehicle #232)58,575
Total Fleet 265,185$
Grand Total 344,235$
Equipment Levy -$
Capital Equipment Fund 50,000$
Certificates to be Issued 294,235$
2020 Proposed Capital Equipment Replacement
City of Lino Lakes
74
Future Levy Impact: 2020 Certificates
1% Total w/ 5%
Principal Interest Total Overlevy Balance
2020 Certificates Issued 294,235
2021 95,000 5,640 100,640 105,671 199,235
2022 99,000 1,992 100,992 106,042 100,235
2023 100,235 1,002 101,237 106,299 0
Totals 294,235 8,635 302,870 318,013
Totals 0 1 1 0
City of Lino Lakes
2020 Proposed Capital Equipment Replacement
75
FORM B-2 2020 CAPITAL OUTLAY REQUEST
DEPARTMENT #:420 BUSINESS UNIT:402
NAME:POLICE PROTECTION
TOTAL REQUESTS =$79,050
1
Account #:5000 In Capital Improvement Plan (Y or N):Y
CAPITAL OUTLAY Replacement (R) or New (N):R
Est'd disposal proceeds (if "R")$4,813
Description (include unit # if applicable):
Replace vehicle #383 for use in the Patrol Section with 2020 Ford Police SUV
Justification and affect on productivity:
See attacehd memo and mechanics report (Page 77-81).
Additional expenses if purchased:
After market emergency equipment has been included in the unit cost.
Item(s), if any, replaced (if applicable, include unit #, year, milage, and LTD maint costs):
Replace vehicle 383 which is 2012 model.
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$40,725 $40,725 1 $40,725
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
2
Account #:5000 In Capital Improvement Plan (Y or N):Y
CAPITAL OUTLAY Replacement (R) or New (N):R
Est'd disposal proceeds (if "R")$7,801
Description (include unit # if applicable):
Replace vehicle #388 for use in the Patrol Section with 2020 Ford Police SUV
Justification and affect on productivity:
See attacehd memo and mechanics report (Page 77, 82-85).
Additional expenses if purchased:
After market emergency equipment has been included in the unit cost.
Item(s), if any, replaced (if applicable, include unit #, year, milage, and LTD maint costs):
Replace vehicle 388 which is 2012 model.
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$38,325 $38,325 1 $38,325
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
76
Lino Lakes Public
Safety Department
Memo
DATE: May 24, 2019
TO: Jeff Karlson, City Administrator
FROM: John Swenson, Public Safety Director
RE: Public Safety Department 2020 Fleet Replacement
Per the Vehicle Replacement Policy passed by City Council on April 10, 2017 and
further directed during 2019 Budget discussions. staff identified two vehicles in the
Police and Fire Divisions that have reached 100,000. We have informed Public Services
Director Rick DeGardner and City Mechanic Brett Olander that vehicle 383 (mileage
100114 as of 5.13.2019) and vehicle 388 (mileage 100162 as of 5.13.2019) need to be
inspected.
City Mechanic Brett Olander’s report is attached to this memo.
I am recommending that we replace vehicle # 383 and vehicle # 388 in 2020.
I further recommend that the replacement vehicle be Ford Police SUV models. At this
time the State of MN has not awarded the state contract for police SUVs, therefore,
pricing is not know at this time. I estimate that the cost to replace vehicle # 383 would be
$46,000 and the cost to replace vehicle # 388 would be $40,000. The total estimated cost
for both vehicles including emergency build-out would be $86,000 which includes the
vehicle and all emergency equipment and installation. This cost estimate can be further
refined as more information becomes available.
Staff is seeking Council direction regarding the vehicle replacement policy and issues
that have been identified with the older vehicles in our fleet. Please see pages 9 and 10 of
City Mechanic Brett Olander’s report for further details.
77
CIP Request 2020 (Police)
#383
#383 is a Ford Police Interceptor (Sedan) that was built in May of 2012. It is used as an “unmarked
patrol vehicle” by the Public Safety Department. It is well over the 5 year minimum for police vehicles and it
will in fact be close to 8 years old by the time a replacement vehicle would arrive to replace it next year. It
currently has 100,353 miles. The Minnesota winters have taken it’s toll on it’s undercarriage and it has
signifcantly more rust on the structural components than any of the other police vehicles. The rust will only
continue to get worse and I would recommend replacement of this vehicle for the 2020 budget year. On top
of the significant rust and worn out components, when inspected it was discovered that the coolant reservoir
was considerably low on coolant. During our inspection we were unable to find any external coolant leaks at
this time. It would take further diagnosis to confirm with certainty, but if this engine is indeed burning coolant
it would lead to a very costly and time consuming repair. This vehicle would be my first priorty for
replacement in the police fleet.
78
An axle seal that is starting to leak and would need to be addressed if this vehicle was to be kept in the
fleet for any significant length of time.
The rear differential is leaking and would need to be addressed as well.
79
The following are pictures of various components to show the rust that has developed over the last 7 years.
The bracket that supports the carrier bearing on the driveshaft is extremely rusty. All of the struts are showing
signicant amount of rust.
The subframe itself is starting to show a good amount of rust and it will only continue to get worse.
80
The lower control arms and rear bumper support are also exremely rusty.
The majority of the bushings in the steering and suspension components are worn and in need of
replacement.
The exhaust cracks and breaks at the center muffler on all of our older ford police sedans and SUV’s.
We have welded it up but if it breaks again it will need to be replaced which would be around $700 plus labor.
The biggest possible expense would be if the engine is indeed burning coolant. As can be seen in the second
picture, the coolant reservoir came in almost empty. No external coolant leaks were found during our
inspection, which points towards the engine burning coolant.
81
#388
#388 is a Ford Police Interceptor (Utility) that was built in January of 2013. It is used as a patrol vehicle
by the Public Safety Department. It is well over the 5 year minimum for police vehicles and it will be over 7
years old by the time a replacement vehicle would arrive to replace it next year. It currently has 100,272
miles. I wouldn’t call #388 a “lemon” but it has always been a thorn in our sides since it was new. For some
reason #388 seems to have issues much more often than the rest of the police SUV’s. While #388 does not
have as severe of rust on the steering & suspension components as #383, it also adds in the issue of cosmetic
rust. The bottom lip of the rear tailgate is starting to get pretty rusty and the paint around the keyhole on the
tailgate is coming off and starting to rust. These are both very common issues that seem to be happening to
all of our older police and fire SUV’s. We will have to come up with a long term plan on dealing with these
tailgate rust issues in the very near future (See pages 8-10). #388 also has a variety of worn bushings on the
steering and suspension componenets that are in need of replacement. It has a leaking air conditioning hose
that should also be replaced. I would recommend replacement of #388 for the 2020 budget year. It will likely
have in excess of 115,000 miles by the time it is replaced next year. #388 would be my second priority for
replacement in the police fleet.
82
The front crankshaft seal is leaking and in need of replacement. One of the air conditioning hoses is leaking
and in need of replacement as well.
A variety of the bushings on the steering and suspension components are worn out and in need of
replacement.
The exhaust has been welded at the rear of the center muffler but if broken again it will need to be replaced.
Also, the other portions of the exhaust are quite rusty as well.
83
The lower control arms and front struts are quite rusty but not as severely as #383.
84
The bottom lip of the rear tailgate is getting rusty on the majority of our older police and fire SUV’s and a
remedy/plan is something that will need to be addressed in the very near future. The paint around the
keyhole on the tailgate is coming off and it is starting to rust. This is another issue that is starting to occur on
the majority of our older police and fire SUV’s.
85
Other Rust / Replacement Issues
As mentioned earlier, we are running in to rust issues on our older police and fire SUV’s, primarily on the
tailgate (bottom lip & around keyhole) and on the bottom lip of some of the doors. We have gotten quotes
from a couple of body shops on two different possible solutions. The cheaper solution is to try to repair the
rusted portions and repaint the panel, but they are unable to give any warranty at all on the rust coming back.
It’s possible that a year from now the rust will come right back. The other solution is to replace the whole
panel (tailgate, door, etc) and repaint it. This solution would solve our rust issue but it is quite expensive.
This was a quote for repairing the rust on the left front door (no warranty) and replacing the right rear door
and hatch with all new panels on #388. I have a tough time spending $4,000 on rust repairs on a vehicle that
is worth maybe $9,000. On the other hand, I don’t like the idea of paying money for a repair that might only
86
last a short period of time. I think that we need to develop a plan on what we are going to do for the rust
issues on these squads in the near future. I also think that this plan could affect the cost benefit that we have
been seeing from holding on to these vehicles for a greater length of time. The most severe rust is on our
three oldest SUV’s which were moved from the police department over to the fire department (617, 618, 619).
These vehicles all have far under 100,000 miles (82k, 79k, 65k). These fire vehicles do not see near the miles
that the majority of our city vehicles see. They are accumulating between 2,000-4,000 miles per year. I don’t
see any possible way that we will be able to hold on to these vehicles up to 100,000 miles without spending
excessive amounts of money on rust related issues due to their age and salt (regardless of their mileage). I
think it is wise to come up with a plan on how we are to deal with these fire SUV’s that see very little mileage
annually and will not get to 100,000 miles anytime in the near future.
On a similar note, I think that we need to develop a replacement plan for our two city hall “staff” vehicles
(#375, #378). They are currently driving old Ford Crown Victoria’s leftover from the old police fleet. These
vehicles are very rarely driven and also see very little mileage annually. Both staff cars are being driven
roughly 1,000 miles per year. It seems wasteful to replace staff cars with brand new cars considering the
limited miles that they are driven. I would like to see the staff cars replaced with either used police SUV’s or
used public works trucks. We should come up with a plan for replacement of these staff cars because their
replacement will likely affect the replacement of either police or public works vehicles in the near future.
87
FORM B-2 2020 CAPITAL OUTLAY REQUEST
DEPARTMENT #:431 BUSINESS UNIT:402
NAME:FLEET MANAGEMENT
TOTAL REQUESTS =$265,185
1
Account #:5000 In Capital Improvement Plan (Y or N):Y
CAPITAL OUTLAY Replacement (R) or New (N):R
Est'd disposal proceeds (if "R")$10,000
Description (include unit # if applicable):
GMC 1500
Justification and affect on productivity:
Replaces Vehicle #219 - 2009 Chevy 1/2 Ton. See attached memo/mechanics report (Page 90-91).
Additional expenses if purchased:
Insurance, Future Maintenance and Repairs
Item(s), if any, replaced (if applicable, include unit #, year, milage, and LTD maint costs):
Vehicle #219 - 2009 Chevy 1/2 Ton
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$36,000 $2,340 $38,340 1 $38,340
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
2
Account #:5000 In Capital Improvement Plan (Y or N):Y
CAPITAL OUTLAY Replacement (R) or New (N):R
Est'd disposal proceeds (if "R")$15,000
Description (include unit # if applicable):
Ford F-550 Roll-Off
Justification and affect on productivity:
Replaces Vehicle #402 - 2009 GMC 1 Ton. See attached memo/mechanics report (Page 92-94).
Additional expenses if purchased:
Insurance, Future Maintenance and Repairs
Item(s), if any, replaced (if applicable, include unit #, year, milage, and LTD maint costs):
Vehicle #402 - 2009 GMC 1 Ton
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$95,000 $6,175 $101,175 1 $101,175
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
88
FORM B-2 2020 CAPITAL OUTLAY REQUEST
DEPARTMENT #:431 BUSINESS UNIT:402
NAME:FLEET MANAGEMENT
3
Account #:5000 In Capital Improvement Plan (Y or N):Y
CAPITAL OUTLAY Replacement (R) or New (N):R
Est'd disposal proceeds (if "R")$9,000
Description (include unit # if applicable):
Ford F-350 w/ Dumpbox
Justification and affect on productivity:
Replaces Vehicle #231 - 2010 GMC 1/2 Ton. See attached memo/mechanics report (Page 95-96).
Additional expenses if purchased:
Insurance, Future Maintenance and Repairs
Item(s), if any, replaced (if applicable, include unit #, year, milage, and LTD maint costs):
Vehicle #231 - 2010 GMC 1/2 Ton
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$63,000 $4,095 $67,095 1 $67,095
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
4
Account #:5000 In Capital Improvement Plan (Y or N):Y
CAPITAL OUTLAY Replacement (R) or New (N):R
Est'd disposal proceeds (if "R")$7,000
Description (include unit # if applicable):
GMC 2500
Justification and affect on productivity:
Replaces Vehicle #232 - 2010 GMC 1/2 Ton. See attached memo/mechanics report (Page 97-99).
Additional expenses if purchased:
Insurance, Future Maintenance and Repairs
Item(s), if any, replaced (if applicable, include unit #, year, milage, and LTD maint costs):
Vehicle #232 - 2010 GMC 1/2 Ton
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$55,000 $3,575 $58,575 1 $58,575
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
89
2020 BUDGET ‐ VEHICLE/EQUIPMENT
REPLACEMENT FOR VEHICLE #219
GMC 1500 ‐ $36,000
Vehicle #219 is a 2009 Chevrolet Silverado 1500 with 72,000 miles that is used in the Parks Department. It is
in very similar condiƟon to both Vehicle #231 and #232 (menƟoned later). It is driven by the Parks Supervi-
sor on a daily basis and used for a variety of parks related tasks. It is our primary truck for plowing trails in
the winter. The Parks Department would like to replace this truck with a similar truck in order to keep the
small footprint and turning radius needed to plow some of our trails. BreƩ Olander, Mechanic has inspected
this vehicle and has provided the following:
Vehicle #219 has the same issues with paint peeling and rust on the doors and over the wheels as is men-
Ɵoned later with Vehicles #231 and #232.
90
The rear secƟon of the frame is extremely rusty and should be monitored closely as long as we own this
truck.
The exhaust manifolds are extremely rusty and will likely need replaced soon. All of the bushings on the sus-
pension components are worn and in need of replacement.
It has a power steering hose that is leaking and should be replaced. The transmission pan gasket is also leak-
ing and in need of replacement.
91
2020 BUDGET ‐ VEHICLE/EQUIPMENT
REPLACEMENT FOR VEHICLE #402
FORD F‐550 ROLL OFF ‐ $ 95,000
Vehicle #402 is a 2009 GMC Sierra 3500 with 54,000 miles, that is used primarily by our Parks Department.
This vehicle is in rough shape both cosmeƟcally and mechanically. This vehicle is throughout the year. It is
used to haul mulch, branches, logs, dirt, bags of garbage, etc. It is also rouƟnely used to tow lawn mowers
and/or other equipment out to various parks for maintenance or repairs, and assists during our winter snow
plowing events. BreƩ Olander, Mechanic has inspected this vehicle and has provided the following:
The dumpbox on Vehicle #402 is extremely rusty. It actually has holes rusted right through the side doors.
92
The boƩom porƟon of the side doors are in terrible shape. There is very liƩle material actually holding the
door to the hinges on the bed.
This vehicle has a variety of leaks that need to be addressed if it will be staying in the our fleet. The rear differ-
enƟal is leaking and would need to be resealed. The oil cooler block above the oil filter is also leaking and
would need to be repaired. The oil pan gasket itself is also leaking and should be replaced (see photos above).
The front differenƟal has a leak that would need to be repaired. Besides the leaks, we also have a variety of
very rusty components that will fail someƟme in the near future if not replaced. The transmission lines
(pictured above) are extremely rusty and will likely fail relaƟvely soon.
93
The mounts for the rear leaf springs and shackles are extremely rusty and will need to be addressed. During
the inspecƟon it was discovered that one of the rear sway bar end-links had failed. We will be replacing both
of the rear sway bar end links in the next couple of days.
I would recommend to replace Vehicle #402 with a Ford F-550 with the Swaploader hook system installed.
This would be similar to Vehicle #262, see photos below. This truck has been extremely popular at the Public
Works Department. We currently have three different aƩachments that go on the rear of the truck and have
discussed purchasing addiƟonal aƩachments. Unfortunately, it is fairly common for mulƟple departments to
want to use some of the aƩachments at the same Ɵme. Recently, the Streets Department was using the reg-
ular dumpbox aƩachment with their asphalt hot box mounted, when they were informed that the Parks De-
partment wanted to use the truck with the chipper box aƩachment for chipping trees. Another example,
there were mulƟple instances over the winter where the Streets Department wanted to use the brine aƩach-
ment to pre-treat the roads before a snow storm and the Parks Department wanted to use the chipper box
aƩachment for trimming trees at the same Ɵme. As the number of aƩachments that we have conƟnues to
grow, I can foresee conflicts quite regularly. Having a vehicle in the Parks Department as well as the Streets
Department that is capable of hooking up to all of our various aƩachments would completely eliminate the
conflicts of trying to share the current “hook truck”. With Vehicle #402 being recommended for replacement,
now would be an opƟmal Ɵme to order the replacement truck with the rear Swaploader hook system instead
of the standard dumpbox.
94
2020 BUDGET ‐ VEHICLE/EQUIPMENT
REPLACEMENT FOR VEHICLE #231
FORD F‐350 WITH DUMPBOX ‐ $63,000
Vehicle #231 is a 2010 GMC Sierra 1500 with 70,000 miles that is used in our Streets Department. It is a
small general purpose truck that is used for various light tasks but it lacks the ability to tow or haul heavy
loads. It is borrowed by the Parks Department during snow events to assist in the plowing of City trails.
BreƩ Olander, Mechanic has inspected this vehicle and has provided the following:
The factory paint is
peeling off the body
around the boƩom of
the doors and over
the rear wheels. It is
rusƟng, and will only
conƟnue to get
worse.
There is also rust coming through underneath both rear taillights and on the inside lip of the fenders.
95
The transmission lines are extremely rusty in
spots and actually starƟng to leak slightly
near the crimped porƟons.
The rear porƟon of the frame
is extremely rusty and is
something that will need to
be monitored closely. The oil
cooler lines are starƟng to
leak and will need to be
replaced if this vehicle is to
be kept around much longer.
The majority of the bushings on the
suspension components are warn and in
need of replacement.
The Streets Department would like to replace this truck with a larger truck that is more useful for the type
of work that they do on a daily basis. They recommend replacing it with a Ford F‐350 with a dumpbox. The
ability to dump out the dirt, rock, sand, tree branches, road debris, etc. instead of having to unload it manu‐
ally is a huge advantage. The larger truck would also be capable of hauling around the asphalt roller, tack
spray trailer, skid steer and other equipment that Vehicle #231 is not capable of towing around. The
Streets Department has a much larger demand for a larger, more capable truck than they do a small ½ ton
pickup truck.
96
2020 BUDGET ‐ VEHICLE/EQUIPMENT
REPLACEMENT FOR VEHICLE #232
GMC 2500 ‐ $55,000
Vehicle #232 is a 2010 GMC Sierra 1500 with 71,000 miles that is currently used in the Environmental Depart-
ment. This vehicle is used by the Environmental Coordinator to conduct all of his daily tasks that are out in
the field. Due to the age and the condiƟon of this truck, we are recommending it for replacement. It is in
similar condiƟon to Vehicle #231 that was previously menƟoned.
Similar to Vehicle #231, the paint on Vehicle #232
is peeling off the boƩom of the doors. This is
causing the doors to rust.
The paint is also coming off the rear fenders,
just above the rear wheels. This rust will
only conƟnue to spread and get worse.
97
The power steering rack is starƟng to leak, which would be a costly repair. The transmission cooler lines are
also leaking and in need of replacement.
The rocker panels are starƟng to rust out and the power steering lines are starƟng to leak and would need
replacement.
98
The suspension bushings and rear frame are showing the same issues as on Vehicle #231.
History & Replacement:
Back in 2015, the City purchased a GMC Sierra 1500 for the Environmental Department (#803). Vehicle #803
was designed and ordered to meet the needs of the Environmental Department. AŌer only a short amount
of Ɵme it was decided that, giving the Environmental Department a brand new truck was not necessary.
Their job requires a large amount of driving off-road and in difficult terrain, which caused a lot of damage to
Vehicle #803 within a short period of Ɵme. We then came up with a policy that the Environmental Depart-
ment would only receive used vehicles due to the nature of their job and the type of driving that they have to
perform. In 2020, Vehicle #803 will be five years old and would make an excellent truck for the Environmen-
tal Department. It was designed originally to be in that department and it is now old enough where we feel
comfortable allowing it to drive off-road. Vehicle #803 is in excellent condiƟon. A new Environmental Coordi-
nator will be hired in the near future and now would be a good Ɵme to transiƟon the department into a new-
er vehicle.
Vehicle #803 is currently being used by the Fleet Department. The Fleet Department would transfer the
truck to the Environmental Department and order a replacement fleet truck that is more useful for the types
of tasks that they encounter on a daily basis. The Fleet Department would like to replace Vehicle #803 with a
larger truck (GMC Sierra 2500). This larger truck would enable them to plow with their vehicle, tow broken
equipment back to the shop, and tow equipment to other locaƟons for contracted repairs. A larger vehicle
would also beƩer assist them in pulling out City vehicles that are stuck (snow, mud, swamp, etc.). This larger
truck would also offer a lot more interior space for tool storage. The Fleet Department would be able to car-
ry many more tools, tow straps, jumper cables, and parts necessary for making small repairs out in the field.
Being able to carry these addiƟonal tools inside the truck would reduce trips back to the shop to get the tools
necessary to repair a vehicle or piece of equipment out in the field.
99
June 2020 2020AccountActual Actual Budget YTD Base Adjustments ProposedNumber2017 2018 2019 2019 Budget Requested 2020Budget DetailOperating RevenueCurrent Assessments3110-00000000 00Delinquent Assessments3120-000 382 57900000Penalties & Interest3150-000 119 20500000Water Hook-Up Charge3248-000 33,010 40,030 28,000 13,000 28,000 8,500 36,500Other State Revenue3348-0000 3,29800000Water Meter Sales3406-000 37,606 50,518 30,000 14,106 30,000 20,000 50,000Interest on Investments3620-000 30,827 108,262 35,0000 35,000 5,000 40,000Change in Fair Value of Investments 3621-000 8,785 (25,479) 00000Miscellaneous Revenue3714-000 12,579 1,607 7,500 753 7,5000 7,500Refunds and Reimbursements3730-000 2,260000000Water Sales3855-000 1,041,301 1,099,016 995,000 344,796 995,000 55,000 1,050,000Water Penalties3858-000 23,577 22,336 20,000 9,827 20,000 2,000 22,000Sale of Capital Assets3910-00000000 00Operating Transfers3920-000 104,9690000001,295,414 1,300,373 1,115,500 382,482 1,115,500 90,500 1,206,000Other SourcesUse of Reserves00 426,07000 883,873 883,87300 426,07000 883,873 883,873Total Operating Revenue & Other Sources1,295,414 1,300,373 1,541,570 382,482 1,115,500 974,373 2,089,873CITY OF LINO LAKESWATER OPERATING FUND (601)2020 PROPOSED REVENUE BUDGET100
WATER (601-494)June 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescriptionCode 2017 2018 2019 2019 Budget Requested 2020Budget DetailPERSONAL SERVICESSALARIES4101-000 175,070 188,479 207,295 95,261 212,6550 212,655OVERTIME4102-000 3,553 7,447 4,000 5,237 7,0000 7,000ON CALL4105-000 2,825 2,986 2,600 283 4,8010 4,801TEMPORARIES4106-000 7,653 11,295 6,000 2,132 9,2400 9,240WELLNESS PROGRAM4108-00000000 00PERA4121-000 25,605 14,505 16,042 7,903 16,8340 16,834FICA/MEDICARE4122-000 13,572 14,197 16,822 7,347 17,8780 17,878ICMA EMPLOYER4123-000 885 755 850 0 2500 250PENSION EXPENSE4125-0000 (2,128) 12,500 0 00 0HEALTH INSURANCE4131-000 30,078 26,055 30,629 16,568 35,4250 35,425LIFE & DISABILITY INSURANCE 4133-000 687 603 712 354 7280 728DENTAL INSURANCE4134-000 1,482 1,557 1,760 894 1,7950 1,795REEMPLOYMENT INSURANCE 4141-00000000 00WORKER'S COMPENSATION 4151-000 3,263 4,858 5,860 3,918 5,4660 5,466264,673 270,609 305,070 139,897 312,0720 312,072SUPPLIESOFFICE SUPPLIES4200-000 1,818 2,430 2,000 483 2,0000 2,000Utility Billing Forms, Computer and General SuppliesMAINTENANCE SUPPLIES4211-000 32,523 32,998 40,000 11,691 40,000 5,000 45,000Fire Hydrants, Gate Valves, Hardware for Repairs, Replacement Plumbing Supplies, Heaters, Dehumidifiers, Gravel, Rock, Sand, Property Maintenance SuppliesFUELS4212-000 10,000 10,000 10,000 0 10,0000 10,000METERS4215-000 68,640 77,372 60,000 13,174 60,000 20,000 80,000New/Replacement Meters, New/Replacement MXU'S, Irrigation Meters, Commercial MetersSHOP PARTS4221-00000000 00CHEMICALS4222-000 57,976 78,886 75,000 27,420 75,000 5,000 80,000Polyphosphate, Fluoride, Chlorine, Chemical Pumps, Chemical ContainmentSMALL TOOLS4240-000 1,907 3,339 2,500 422 2,5000 2,500Wrenches, Drills, Saws172,864 205,025 189,500 53,191 189,500 30,000 219,500OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 69,057 99,173 80,000 64,847 80,000 20,000 100,000Water Main Breaks, Well/Tower Maintenance, Scada Maintenance/Upgrades, Fire Hydrant Painting, RPZ Testing, Cartegraph, DNR AppropriationsMUNICIPAL ENGINEER4304-000 16,254 20,382 25,000 11,135 25,0000 25,000OTHER CONSULTANT4310-000 5,319 2,466 2,600 1,698 2,600 8,452 11,052Springbrook License Subscription - UB Module, Metro-iNet Services, Programs & Support (Includes Cisco Telephony)TELEPHONE4321-000 4,331 4,655 4,000 1,668 4,000 1,000 5,000 Cellular Phones, Well House Land Line Back-upCITY OF LINO LAKES15% Public Service Director15% Administrative Assistant50% Utility Supervisor25% Office Specialist3 - 50% General Maintenance Workers50% Utility Billing Clerk12.5% Accts Pay/Payroll Tech.15 FTE PT Office SpecialistTemporaries: Seasonal Utilities Staff1.5 Staff @ 11 wks @ 40 hrs/wk @ $14/hr101
WATER (601-494)June 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescriptionCode 2017 2018 2019 2019 Budget Requested 2020Budget DetailCITY OF LINO LAKESPOSTAGE4322-000 4,934 5,163 5,000 2,614 5,000500 5,500Utility Billing Postage, Postage Meter Charge, Certified Mail, General ShippingTRAVEL & TUITION4330-000 436 1,349 3,000 0 3,0000 3,000PRINTING & PUBLISHING4340-0000 2,020 3,500 236 3,5000 3,500 Consumer Confidence ReportsINSURANCE4360-000 9,506 1,694 8,000 4,884 8,0000 8,000AUTO INSURANCE4363-000 1,601 581 700 409 7000 700UNIFORMS4370-000 569 469 600 294 600160 760 Clothing Allowance ELECTRICITY4381-000 82,112 86,824 80,000 34,071 80,000 10,000 90,000 Well House Lighting and Pump UsageUTILITIES (WATER/SEWER) 4382-000 16,959 14,591 15,000 1,600 15,0000 15,000 Blaine, Shoreview, and Centennial Utilities - Utility ConnectionHEAT4383-000 3,806 4,038 5,000 2,434 5,0000 5,000 Well House Heating 214,885 243,405 232,400 125,889 232,400 40,112 272,512CONTRACTUAL SERVICESCONTRACTED SERVICES4410-000 7,097 9,712 9,100 5,203 9,100900 10,000Gopher One-Call, SCADA, Monthly Lab Testing, Accela Web Payments/Payment System Fees $6,500SUBSCRIPTIONS & DUES4452-000 4,438 6,434 500 3,694 5000 500 AWWA, Water Operators Licenses11,535 16,145 9,600 8,897 9,600900 10,500DEPRECIATIONASSET DEPRECIATION4510-000 580,804 597,571 580,000 0 580,000 20,000 600,000 Annual Depreciation Expense - Water Infrastructure & Equip580,804 597,571 580,000 0 580,000 20,000 600,000OTHEROPERATING TRANSFERS4910-000 35,7270000 0035,7270000 00CAPITAL OUTLAYEQUIPMENT5000-000 491 0 225,000 0 0 675,288 675,28850% Utilities Vehicle - Replacement; Well House #1 Improvements, Smart Irrigation Meters (City Property)491 0 225,000 0 0 675,288 675,288TOTAL WATER FUND1,280,979 1,332,755 1,541,570 327,875 1,323,572 766,300 2,089,873102
FORM B-1 2020 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:494 FUND:601
NAME:WATER OPERATING
B-1 & B-2 TOTAL $766,300 TOTAL B1 CHANGES $91,012
1
Account #4211 Amount (neg if decrease)$5,000
MAINTENANCE SUPPLIES
Description of Adjustment:
Benefits if done:
Implications if not done:
2
Account #:4215 Amount (neg if decrease)$20,000
METERS
Description of Adjustment:
Benefits if done:
Implications if not done:
3
Account #:4222 Amount (neg if decrease)$5,000
CHEMICALS
Description of Adjustment:
Benefits if done:
Implications if not done:
Will be able to adopt an accurate budget.
Will be able to do more maintenance on aging
and failing parts, and allow department to stock
up on supplies to have on hand when
emergencies arise.
Will not have enough supplies to efficiently
respond to emergencies. Aging well system may
result in more failures if not replaced when a
problem is recognized.
Year end budget adjustment would likely be
required.
Increase the maintenance supplies budget to
account for an aging system and additional well
house.
Increase in new construction, estimated 200 new
homes being built. Actual cost for meter and
MXU is $357.
Actual 2018-$77,372 Requested 2020-$80,000
Expense offset by increase meter revenue.
Will be able to accurately budget for the year.
Probable year end budget adjustment.
Projected increase in consumption and prices
Actual 2018-$77,372 Requested 2020-$80,000
103
FORM B-1 2020 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:494 FUND:601
NAME:WATER OPERATING
4
Account #:4300 Amount (neg if decrease)$20,000
PROFESSIONAL SERVICES
Description of Adjustment:
Benefits if done:
Implications if not done:
5
Account #:4321 Amount (neg if decrease)$1,000
TELEPHONE
Description of Adjustment:
Benefits if done:
Implications if not done:
6
Account #:4322 Amount (neg if decrease)$500
POSTAGE
Description of Adjustment:
Benefits if done:
Implications if not done:Year end budget adjustment would be likely.
Added one employee in 2018, did not increase
2019 budget for phone supplied.
Actual 2018-$4,655 Requested 2020-$5,000
Increase in Professional Service costs.
$20,000 Well House Upgrades
Actual 2018-$99,173 Requested 2020-$100,000
Will be able to be proactive rather than reactive.
Later repairs or failures could potentially cost
significantly more.
More accurate budget.
Year end budget adjustment would likely be
required.
Increased number of residents and homes.
Will be able to adopt an accurate budget.
104
FORM B-1 2020 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:494 FUND:601
NAME:WATER OPERATING
7
Account #:4370 Amount (neg if decrease)$160
UNIFORMS
Description of Adjustment:
Benefits if done:
Implications if not done:
8
Account #:4381 Amount (neg if decrease)$10,000
ELECTRICITY
Description of Adjustment:
Benefits if done:
Implications if not done:
9
Account #:4410 Amount (neg if decrease)$900
CONTRACTED SERVICES
Description of Adjustment:Increased participation in web-based payments. Higher processing fees.
Benefits if done:
Implications if not done:
Increased water production.
Actual 2017-$82,112 Actual 2018-$86,000
Proposed 2020-$90,000
Will be able to adopt an accurate budget.
Year end budget adjustment would be likely.
To accurately reflect the cost of the clothing
allowance per the union contract.
105
FORM B-1 2020 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:494 FUND:601
NAME:WATER OPERATING
10
Account #:4510 Amount (neg if decrease)$20,000
PURCHASED ASSETS DEPRECIATION
Description of Adjustment:No cash flow impact - increase to more accurately reflect annual depreciation expense.
Benefits if done:
Implications if not done:
11
Account #:4310 Amount (neg if decrease)$8,452
OTHER CONSULTANTS
Description of Adjustment:To allocate a portion of Metro-iNet Services, Programs & Support (Includes Cisco
Telephony) to the Enterprise Funds. There are currently 6.65 FTE's allocated to
the Water/Sewer Funds.
Benefits if done:Lessen the burden on the General Fund Levy.
Implications if not done:This cost will be borne by the General Fund.
106
FORM B-2 2020 CAPITAL OUTLAY REQUEST
DEPARTMENT #:494 BUSINESS UNIT:601
NAME:WATER OPERATING
TOTAL REQUESTS =$675,288
1
Account #:5000 In Capital Improvement Plan (Y or N):Y
CAPITAL OUTLAY Replacement (R) or New (N):R
Est'd disposal proceeds (if "R")$3,500
Description (include unit # if applicable):
Justification and affect on productivity:
Additional expenses if purchased:
Funded 50% by Water Operating Fund and 50% by Sewer Operating Fund
Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs):
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$27,500 $1,788 $29,288 1 $29,288
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
2
Account #:5000 In Capital Improvement Plan (Y or N):Y
CAPITAL OUTLAY Replacement (R) or New (N):R
Est'd disposal proceeds (if "R")$0
Description (include unit # if applicable):
Well House #1 Improvements. See attached memo (Page 110). $225,000 of expense was included in the 2019 utilities budget,
but due to unfavorable bids the expense will not be incurred in 2019.
Justification and affect on productivity:
Additional expenses if purchased:
Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs):
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$625,000 $625,000 1 $625,000
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
See attached memo/mechanics report (Page 109). Truck will serve as a plowing unit and for daily use rather
than just daily use and the employee assigned to the vehicle will not have to move or search for a truck to drive
during plowing season.
New utilities vehicle for everyday use, including plowing and trailering heavy trailers.
107
FORM B-2 2020 CAPITAL OUTLAY REQUEST
DEPARTMENT #:494 BUSINESS UNIT:601
NAME:WATER OPERATING
3
Account #:5000 In Capital Improvement Plan (Y or N):N
CAPITAL OUTLAY Replacement (R) or New (N):R
Est'd disposal proceeds (if "R")$0
Description (include unit # if applicable):
Installation of Smart Irrigation Meters on City Property
Justification and affect on productivity:
Part of City's water conservation program and represents city's share of cost share grant with RCWD. Total city
commitment over 2 years is estimated at $42,000. Anticipated water reduction of 50% planned. Automated system with
Wi-Fi connection will enable staff to monitor and adjust by use of smart device.
Additional expenses if purchased:
Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs):
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$21,000 $21,000 1 $21,000
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
108
2020 BUDGET ‐ VEHICLE/EQUIPMENT
REPLACEMENT FOR VEHICLE #502
GMC SIERRA 2500 CREW CAB
$55,000 ‐ UTILITIES FUND
Vehicle #502 is a 2011 Ford F‐150 with 91,000 miles that is used by our UƟliƟes Department. Unfortunately,
it doesn’t meet a lot of the needs of our uƟliƟes employees. The 2011 Ford F‐150’s were the first model to
have an electric power steering system. Unfortunately, the City was informed upon arrival that this model of
F‐150 was not rated for or capable of having a plow installed (due to the new electric power steering system).
We were told that we would void our warranty if a plow was installed. This leaves the truck lacking useful‐
ness during the winter months.
Also, Vehicle #502 has a maximum towing capacity of 7,800 pounds. The UƟliƟes Department regularly hauls
around a variety of trailers that exceed that capacity including a towable generator (9,200 lbs.), Vac Trailer
(12,480 lbs.), Dump Trailer (14,000 lbs.), and skid‐steer trailers (9,980 lbs.).
Staff recommends replacing this truck with a vehicle that beƩer aligns with the tasks that the UƟliƟes Depart‐
ment needs to accomplish. We have come to the conclusion that a GMC Sierra 2500 Crew Cab would be an
ideal choice for a replacement. It would be more than capable of plowing snow and could be used year‐
round. It has a maximum towing capacity of 14,500 lbs., which is enough to safely tow any of our trailers. The
truck itself would have a GVWR of 10,850 lbs., which would enable the driver to haul any of our trailers with‐
out needing to have a “Class A” CDL. The truck would be a “crew cab” with more interior space than the cur‐
rent truck. This would enable the employee to keep more of their tools and replacement parts on hand and
spend less Ɵme driving back to the shop for parts and/or tools.
Vehicle #502 is in relaƟvely decent cosmeƟc and mechanical condiƟon, which should help us get top dollar for
it on resale.
109
2020 Budget ‐ Well House #1 Improvements
$625,000 ‐ Water UƟliƟes Fund
Well House #1 was built in 1971. It supplies treated water (chlorine, polyphosphate, and fluoride) to Lino
Lakes residents. The well house includes a 60HP electric pump motor, three chemical pumps, and one
booster pump. The facility itself sƟll has the original asphalt driveway, stucco siding, and meter. The roof is
made of a rubber membrane and the SCADA Equipment was last updated in 1994. The electrical panels have
deteriorated and are obsolete.
While the well is sƟll funcƟoning, it is in need of structural, compliance, and aestheƟc updates. The roof
leaks, the chemical storage room is non‐compliant (noƟfied by MN Department of Health in December,
2017), and the exterior needs updaƟng.
Improvements to the well house would include two new chemical storage rooms, upgraded plumbing and
meter, new roof, and repair or replacement of electronics and electrical panels.
July 15, 2019
110
June 2020 2020AccountActual Actual Budget YTD BaseAdjustmentsProposedNumber2017 2018 2019 2019 Budget Requested 2020Budget DetailOperating RevenueCurrent Assessments3110-000 772 70800000Delinquent Assessments3120-000 382 57900000Penalties & Interest3150-000 119 20500000Sewer Hook-Up Charge3249-000 26,497 31,754 23,000 10,544 23,000 6,000 29,000Interest on Investments3620-000 52,085 170,759 60,0000 60,000 10,000 70,000Change in Fair Value of Investments 3621-000 14,791 (40,108) 00000Refunds and Reimbursements3730-000 10000000Sewer Sales3856-000 1,641,396 1,693,995 1,650,000 853,910 1,650,000 15,000 1,665,000Sewer Penalties3858-000 29,787 26,471 24,000 13,713 24,000 2,000 26,000Sale of Capital Assets3910-0000000000Operating Transfers3920-000 104,9690000001,870,809 1,884,363 1,757,000 878,167 1,757,0000 1,790,000Other Sources0Use of Reserves00 250,08200 527,896 527,89600 250,08200 527,896 527,896Total Operating Revenue & Other Sources1,870,809 1,884,363 2,007,082 878,167 1,757,000 527,896 2,317,896CITY OF LINO LAKESSEWER OPERATING FUND (602)2020 PROPOSED REVENUE BUDGET111
SEWER (602-495)June 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescriptionCode 2017 2018 2019 2019 Budget Requested 2020Budget DetailPERSONAL SERVICESSALARIES4101-000 175,070 188,478 207,295 95,260 212,6550 212,655OVERTIME4102-000 3,553 7,448 4,000 5,237 7,0000 7,000ON CALL4105-000 2,825 2,986 2,600 283 4,8010 4,801TEMPORARIES4106-000 7,653 11,295 6,000 2,132 9,2400 9,240WELLNESS PROGRAM4108-00000000 00PERA4121-000 25,605 14,503 16,042 7,904 16,8340 16,834FICA/MEDICARE4122-000 13,572 14,196 16,822 7,347 17,8780 17,878ICMA EMPLOYER4123-000 885 755 850 0 2500 250PENSION EXPENSE4125-0000 (2,128) 12,500 0 00 0HEALTH INSURANCE4131-000 30,078 26,012 30,629 16,568 35,4250 35,425LIFE & DISABILITY INSURANCE 4133-000 687 603 712 354 7280 728DENTAL INSURANCE4134-000 1,482 1,557 1,760 894 1,7950 1,795REEMPLOYMENT INSURANCE 4141-00000000 00WORKER'S COMPENSATION 4151-000 6,724 10,203 10,560 8,193 10,7490 10,749268,133 275,907 309,770 144,171 317,3550 317,355SUPPLIESOFFICE SUPPLIES4200-000 1,764 2,308 2,000 20 2,0000 2,000 Utility Billing Forms, Computer and General SuppliesMAINTENANCE SUPPLIES4211-000 37,768 20,278 30,000 3,473 30,000 15,000 45,000Impellers, Screens, UPS, Heaters, Batteries, Manhole Repair Supplies, Check Valves, Gate Valves, Road Repair MaterialsFUELS4212-000 10,000 10,000 10,000 0 10,0000 10,000SMALL TOOLS4240-000 1,512 3,336 2,500 0 2,5000 2,500 Valve Keys, Locators, Wrenches, Plumbing Tools51,044 35,922 44,500 3,493 44,500 15,000 59,500OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 63,631 103,738 90,000 55,847 90,000 15,000 105,000Lift Station Cleaning, Lift Station Repairs/Upgrades, Sewer Line Cleaning/Camera, Sycom, Generator Maintenance/Inspection, Pump Repair/Service, Sewer Line Breaks, CartegraphMUNICIPAL ENGINEER4304-000 18,045 17,174 25,000 6,430 25,0000 25,000OTHER CONSULTANTS4310-000 5,319 2,466 2,600 1,698 2,600 8,452 11,052Springbrook License Subscription - UB Module, Metro-iNet Services, Programs & Support (Includes Cisco Telephony)TELEPHONE4321-000 865 800 1,500 659 1,5000 1,500 Cellular Phones, Lift StationsPOSTAGE4322-000 4,837 5,108 5,000 2,614 5,0000 5,000 Utility Billing PostageTRAVEL & TUITION4330-000 156 160 3,000 890 3,0000 3,000 OSHA Compliance Safety TrainingPRINTING & PUBLISHING4340-0000 0 500 0 5000 500INSURANCE4360-000 16,175 15,868 18,000 9,979 18,0000 18,000AUTO INSURANCE4363-000 601 580 700 409 7000 700CITY OF LINO LAKES15% Public Service Director15% Administrative Assistant50% Utility Supervisor25% Office Specialist3 - 50% General Maintenance Workers50% Utility Billing Clerk12.5% Accts Pay/Payroll Tech.15 FTE PT Office SpecialistTemporaries: Seasonal Utilities Staff1.5 Staff @ 11 wks @ 40 hrs/wk @ $14/hr112
SEWER (602-495)June 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescriptionCode 2017 2018 2019 2019 Budget Requested 2020Budget DetailCITY OF LINO LAKESUNIFORMS4370-000 569 469 600 294 600160 760 Clothing Allowance ELECTRICITY4381-000 28,192 31,869 30,000 13,638 30,0000 30,000 Power to Run Lift Station Pumps and ControlsUTILITIES (WATER/SEWER) 4382-000 11,933 12,536 15,000 3,500 15,0000 15,000 Blaine, Shoreview, and Centennial Utilities - Utility ConnectionHEAT4383-000 1,172 1,370 1,800 555 1,8000 1,800 Natural Gas for On-site Generators151,493 192,139 193,700 96,513 193,700 23,612 217,312CONTRACTUAL SERVICESMCES TREATMENT CHARGES 4405-000 942,972 949,776 977,612 570,274 977,612 57,779 1,035,391 MCES Sewer Treatment CostsCONTRACTED SERVICES4410-000 6,997 8,872 6,000 3,153 6,000 3,000 9,000Gopher One-Call, Accela Web Payments, Payment System FeesRENTED EQUIPMENT4415-00000000 00SUBSCRIPTIONS & DUES4452-000 3,600 6,101 500 3,090 5000 500 Sewer Operators Licenses, APWA Membership953,569 964,749 984,112 576,517 984,112 60,779 1,044,891DEPRECIATIONASSET DEPRECIATION4510-000 477,094 495,856 475,000 0 475,000 25,000 500,000 Annual Depreciation Expense - Sewer Infrastructure & Equip477,094 495,856 475,000 0 475,000 25,000 500,000OTHEROPERATING TRANSFERS4910-000 35,727 242,145 0 0 00 035,727 242,145 0 0 00 0CAPITAL OUTLAYEQUIPMENT5000-000 4910000178,838 178,83850% Utilities Vehicle - Replacement; Trailer Mounted Jetter; Sanity Sewer Lining4910000178,838 178,838TOTAL SEWER FUND1,937,551 2,206,717 2,007,082 820,694 2,014,667 303,229 2,317,896113
FORM B-1 2020 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:495 FUND:602
NAME:SEWER OPERATING
B-1 & B-2 TOTAL $303,229 TOTAL B1 CHANGES $124,391
1
Account #:4211 Amount (neg if decrease)$15,000
MAINTENANCE SUPPLIES
Description of Adjustment:
Benefits if done:
Implications if not done:
2
Account #:4300 Amount (neg if decrease)$15,000
PROFESSIONAL SERVICES
Description of Adjustment:
Benefits if done:
Implications if not done:
3
Account #:4370 Amount (neg if decrease)$160
UNIFORMS
Description of Adjustment:
Benefits if done:
Implications if not done:
Replacing aging lift station equipment and
screens.
Less likely to experience any failures with the lift
stations.
Potential for failures, possible that parts aren't
available in emergency situations.
Increase in budget to account for the anticipation
of cleaning more sewer lines in 2020. It is
recommended that 20% of the city sewer be
cleaned every year.
Will be able to be pro-active and clean the
identified trouble spots.
Potential for a significant sewer backup.
To accurately reflect the cost of the clothing
allowance per the union contract.
114
FORM B-1 2020 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:495 FUND:602
NAME:SEWER OPERATING
4
Account #:4405 Amount (neg if decrease)$57,779
MWCC SEWER CHARGES
Description of Adjustment:
Benefits if done:
Implications if not done:
5
Account #:4410 Amount (neg if decrease)$3,000
CONTRACTED SERVICES
Description of Adjustment:
Benefits if done:
Implications if not done:
6
Account #:4510 Amount (neg if decrease)$25,000
PURCHASED ASSETS DEPRECIATION
Description of Adjustment:No cash flow impact - increase to more accurately reflect annual depreciation expense.
Benefits if done:
Implications if not done:
Increase budget to account for increase of
Gopher State One Call charges (minimum of 10
locate calls per new home) and increased
participation in web-based payments (higher
processing fees).
Will be able to reflect and accurate budget for
the 2019 Contracted Services.
Will likely require a budget adjustment at the end
of the year.
Estimated increase of 5.91% in wastewater
service fee, based on 2018 wastewater flow
discharged and 2020 regional wastewater
charge.
115
FORM B-1 2020 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:495 FUND:602
NAME:SEWER OPERATING
7
Account #:4310 Amount (neg if decrease)$8,452
OTHER CONSULTANTS
Description of Adjustment:To allocate a portion of Metro-iNet Services, Programs & Support (Includes Cisco
Telephony) to the Enterprise Funds. There are currently 6.65 FTE's allocated to
the Water/Sewer Funds.
Benefits if done:Lessen the burden on the General Fund Levy.
Implications if not done:This cost will be borne by the General Fund.
116
FORM B-2 2020 CAPITAL OUTLAY REQUEST
DEPARTMENT #:495 BUSINESS UNIT:602
NAME:SEWER OPERATING
TOTAL REQUESTS =$178,838
1
Account #:5000 In Capital Improvement Plan (Y or N):Y
CAPITAL OUTLAY Replacement (R) or New (N):N
Est'd disposal proceeds (if "R")
Description (include unit # if applicable):
Justification and affect on productivity:
Additional expenses if purchased:
Item(s), if any, replaced (if applicable, include unit #, year, milage, and LTD maint costs):
Rental costs are $4,000 per week
Contracting jetting sewer lines and plugged culverts would be significantly reduced
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$110,000 $4,550 $114,550 1 $114,550
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
2
Account #:5000 In Capital Improvement Plan (Y or N):Y
CAPITAL OUTLAY Replacement (R) or New (N):R
Est'd disposal proceeds (if "R")$3,500
Description (include unit # if applicable):
Justification and affect on productivity:
Additional expenses if purchased:
Funded 50% by Water Operating Fund and 50% by Sewer Operating Fund
Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs):
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$27,500 $1,788 $29,288 1 $29,288
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
VacJet Trailer Mounted Jetter (See Attached Memo Page 119)
Having this unit would allow us to respond to all emergency sewer backups in a timely fashion rather than having to depend on
finding an available jetter from another city or contractor. This would reduce the amount of time it would take to resolve the
problem and minimize damages. Further, we would be able to maintain our troubled areas at a more efficient cost and resolve
plugged culverts without paying a contractor
See attached memo/mechanics report (Page 109). Truck will serve as a plowing unit and for daily use rather
than just daily use and the employee assigned to the vehicle will not have to move or search for a truck to drive
during plowing season.
New utilities vehicle for everyday use, including plowing and trailering heavy trailers.
117
FORM B-2 2020 CAPITAL OUTLAY REQUEST
DEPARTMENT #:495 BUSINESS UNIT:602
NAME:SEWER OPERATING
3
Account #:5000 In Capital Improvement Plan (Y or N):Y
CAPITAL OUTLAY Replacement (R) or New (N):R
Est'd disposal proceeds (if "R")$0
Description (include unit # if applicable):
Line approximately 1000' of sanitary sewer mains.
Justification and affect on productivity:
Sewer mains are subject to Inflow and Infiltration from groundwater. I/I results in increased sewage costs for the City.
Lining of the system is part of the City's preventative maintenance program. 1000 LF @ $35/LF.
Additional expenses if purchased:
Item(s), if any, replaced (if applicable, include unit #, year, milage, and LTD maint costs):
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$35,000 $35,000 1 $35,000
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
118
2020 BUDGET ‐ VEHICLE/EQUIPMENT
NEW REQUEST
VACJET TRAILER MOUNTED JETTER
($110,000 ‐ UTILITIES FUND)
The purchase of this jeƩer will allow the city to more efficiently and effecƟvely maintain the aging gravity
sewer lines, culverts, and storm sewer secƟons. We currently do not have a way to unplug and/or clean
these city assets (other than hiring a contractor).
In the past, it has been the city’s pracƟce to contract these services. While the work is necessary, it does
come at a high cost. Right now, the going rate for gravity sewer cleaning is 68 cents per foot. A recent
cleaning event of one day’s worth of work cost $10,000. Lino Lakes has about 90 miles of sewer lines. The
League of Minnesota CiƟes recommends that all sanitary sewer lines to be cleaned every 3‐5 years. This is
equates to approximately $325,000 dollars to clean the enƟre sanitary system. This amounts to $65,000 ‐
$108,000 annually. During the spring thaw, frozen culverts are a common occurrence and typically cost
$2,000‐$3,000 each to hire a contractor to unplug a culvert. In addiƟon, having our own jeƩer would allow
staff the ability to perform preventaƟve maintenance on parƟally clogged culverts, avoiding emergency
situaƟons.
To obtain a jeƩer in emergency situaƟons, Lino Lakes relies 100% on other municipaliƟes and contractors.
This is not an ideal situaƟon. Emergency situaƟons are intensified when staff is spending valuable Ɵme
aƩempƟng to borrow a jeƩer from a neighboring city or seeking a contractor with available equipment
(especially in the middle of the night and weekends). With the purchase of this VacJet Trailer, we would
be able to respond directly to these emergency situaƟons without delay. During sewer backups, every mi‐
nute that goes by can potenƟally lead to thousands of dollars in damage to homes, businesses, and city
infrastructure.
119
Memorandum
To: Sarah Cotton, Finance Director
From: Rick DeGardner, Public Services Director
Date: July 16, 2019
Re: 2019-2020 Utilities Department - CIP Purchases
As you know, there is currently $225,000 designated in the 2019 Utilities Budget for Well House
#1 Improvements. With the recent bids coming in much higher, we have postponed this project
until 2020. The draft 2020 Utilities Department budget includes the following:
Well House #1 Improvements $625,000
GMC Sierra 2500 (Replaces #502) $55,000
Vacjet Trailer Mounted Jetter $110,000
Trailer Mounted Message Board $17,000
Rather than spending $0 in 2019 and $790,000 in 2020, perhaps we should consider replacing
#502 ($55,000) and purchase the Jetter ($110,000) in 2019 to more closely balance the capital
expenditures.
Let’s plan on bringing this idea up with the City Council during the July 29 budget meeting.
120
Memorandum
To: City Council
From: Sarah Cotton, Finance Director
Date: July 29, 2019
Re: 2020 Budget – Other Items for Discussion/Consideration
Staff has identified several improvement projects related to our municipal buildings and facilities. Historically
these types of improvements have been funded by the Municipal Bldg & Facilities Fund. With estimated lease
revenues of $190,000 in 2020, staff is recommending completion of the following projects:
2020 Bldg & Facility Improvements
• Civic Complex Automation Upgrades (Phase III) - $60,000 – See Page 122
• Civic Complex Exterior Refurbishing - $18,000 – See Page 123
• Fire Station #1 Remodel (Phase II) - $36,000 – See Page 124-125
The Park and Trail Improvement Fund has an undesignated fund balance of approximately $227,000. The
proposed 2020 Budget includes a commitment of an additional $90,000 to the Park and Trail Improvement Fund.
Staff has prepared a brief summary of the following projects for Council consideration:
2020 Park and Trail Improvement Fund
• Lino Park Playground Equipment - $95,000 – See Page 126
• 12th Avenue Trail - $125,000 – See Page 127
As part of the 2020 internal budget review process, several items were identified which require additional
discussion by the Council. Staff has prepared a brief summary of these items for your review and consideration
prior to the July 29th Work Session. Should the Council decide to move forward with any of these items, staff
would recommend utilizing the general fund tax levy as a potential funding source.
• City-Owned Medians/Islands - $6,000 – See Page128
• Trailer Mounted Message Sign - $17,000 – See Page 129
• Lake Drive Median Bed - $10,000 to $30,000 – See Page 130
121
7/11/19
2020 BUDGET ‐ NEW REQUEST
AUTOMATION UPGRADES ‐ CIVIC COMPLEX
$60,000 ‐ BUILDING FACILITIES FUND
This is the third and final year of replacing the AutomaƟon IntegraƟon and Upgrade Project for the Civic
Complex. Air condiƟoning units, main controllers, and DDC controls have been replaced in 2017 and 2018.
Proposed improvements for 2020 include replacing all obsolete DDC controls of the Police Department (24)
and replacing all VAV reheat and radiaƟon control valves throughout the civic complex (84).
122
2020 BUDGET ‐ BLDG & FACILITIES FUND
EXTERIOR CIVIC COMPLEX REFURBISHING
$18,000
With the Civic Complex approaching 20 years, its Ɵme for some exterior maintenance. This includes sanding
and/or washing of the exisƟng wood and staining which would preserve the wood and keep it looking fresh
for another 20 years. If we fail to maintain these structures, it could result in the wood roƫng and a very
high replacement cost. Restoring this wood now will bring it back to life and keep it well preserved for years
to come. Also, the metal railing adjacent to the Council Chambers needs to be sandblasted and repainted.
123
Lino Lakes Public
Safety Department
Memo
DATE: May 31, 2019
TO: John Swenson, Public Safety Director
FROM: Daniel L’Allier, Deputy Director Public Safety - Fire Division
RE: Fire Station #1 Building Update - 2020
Last year we started to work towards updating facilities at Fire Station1. This was a very large
project and due to the cost some of this work was pushed off to the 2020 budget cycle. The work
that did not get completed under the 2019 budget cycle is updating the kitchen facilities and
cabinets at Fire Station 1. I am proposing that we move forward with completing these projects.
The current kitchen is a hallway, it is very narrow and lacks space to prepare food. The current
kitchen is 27 years old and the cabinet doors and drawer fronts are failing off the cabinets.
Below are some of photos of the current condition of kitchen facility and cabinets.
124
I have included a drawing of the kitchen space. The total for this project is $36,000.00 and will
include all demolition and construction, new cabinets and appliances for the kitchen.
By completing this project it will greatly improve the utilization of the training room at fire
station 1. With upgrading appliances with modern and more energy efficient equipment will
provide the city with reliable and cost saving option.
125
2020 BUDGET ‐ NEW REQUEST
REPLACE LINO PARK PLAYGROUND EQUIPMENT
$95,000 ‐ PARK AND TRAIL IMPROVEMENT FUND
The playground at Lino Park was installed in 1998 and is need of replacement. The playground structure at
Lino Park is one of the most visible and heavily used structures in our neighborhood parks system.
Public Services Department staff will undertake the removals process and perform the necessary site work.
The project cost will include design work, playground equipment, concrete border, engineered wood fiber,
and use of a cerƟfied playground installer.
With aging playground equipment throughout our parks system (12 structures are 20+ years old), it is the
Park Board’s goal to recommend the replacement of at least 1‐2 playground structures each year, based up‐
on available funding.
Recommended funding is from the Park and Trail
Improvement Fund.
126
2020 BUDGET ‐ NEW REQUEST
12TH AVENUE TRAIL ‐ $200,000
The trail gap along the east side of 12th Avenue was
originally discussed with the City Council during the
November 7, 2016 work session. Since then, area
residents have aƩended several City Council Work
Sessions (October 2018, December 2018, and May
2019) regarding the need to complete the 12th Ave-
nue Trail. The gap creates an unsafe situaƟon and
hinders pedestrian access to Brandywood Park.
CompleƟon of the 12th Avenue Trail is idenƟfied
within the Comprehensive Parks and Trails System
Capital Improvement Plan.
The City Council directed staff to include this in the
draŌ 2020 budget. Staff recommends funding as
follows:
Park and Trail Improvement Fund - $125,000
Dedicated Parks Fund - $50,000
State Aid (Land AcquisiƟon) - $25,000
127
6/6/2019
2020 BUDGET ‐ ITEM UNDER CONSIDERATION
ADDRESSING CITY‐OWNED
MEDIANS/ISLANDS
$6,000
The City is responsible to maintain several landscaped medians located along city roadways and islands lo-
cated in cul-de-sacs. Staff is recommending that we idenƟfy one landscaped median/island each year begin-
ning in 2020. Staff would seek feedback from adjacent residents and explore opƟons including replacing the
landscaped material (shrubs, trees, ground cover) or complete removal. The Gray Squirrel Drive cul-de-sac
island is recommended to be addressed in 2020.
Gray Squirrel Drive Island
128
7/12/2019
2020 BUDGET ‐ ITEM UNDER CONSIDERATION
TRAILER MOUNTED MESSAGE SIGN
$17,000
A trailer mounted message board will allow all departments an avenue to effecƟvely communicate
perƟnent informaƟon and events anywhere at anyƟme within the City. Examples include:
UƟliƟes ‐ Watermain Repairs/Shutdowns, Hydrant Flushing
Streets ‐ Road Closures and CondiƟons, Street Sweeping, SealcoaƟng, Work Crew In Area
Public Safety ‐ Emergency Management, Traffic Safety, Special Events
RecreaƟon ‐ Special Events, Blue Heron Days
Environmental ‐ Recycling Day, EAB InformaƟon
The trailer‐mounted message board is highly visible in all weather condiƟons and powered by a com‐
binaƟon of solar panels and baƩeries to provide portable and long‐lasƟng equipment. These type of
signs are being used by other municipaliƟes. For example, the City of Hugo uƟlizes a similar message
board.
Funding is recommended to come from a combinaƟon of General Fund, Water OperaƟng Fund, and
Sewer OperaƟng Fund.
129
2020 BUDGET ‐ ITEM UNDER CONSIDERATION
LAKE DRIVE MEDIAN BEDS
$10,000 ‐ $30,000 ‐ REMOVE & REDESIGN
The Lake Drive medians were installed in 2008. Four
landscape beds totaling approximately 12,000 sq. Ō.
were planted with 1,195 Spirea and 3,699 Daylily plants.
The beds also consisted of 18” of topsoil, 3”‐ 4” of mulch,
and a drip irrigaƟon system.
During 2009 & 2010 the beds looked great and required
minimal maintenance. In 2011, some of the plants began
to show signs of stress and the weed populaƟon in‐
creased, even with spring pre‐emergent applicaƟons and
hand weeding. In 2012, many of the Spirea began to die‐
back. Weed pressure conƟnued to increase and we be‐
gan treaƟng weeds with Roundup in addiƟon to hand
pulling. In 2013, 50% of the Spirea where showing signs
of stress and death, and 20% of the Daylilies had died.
The factors contribuƟng to the decline of the beds (and
are sƟll factors hindering their growth and success today)
included road salt, establishment of Canada and Sow
Thistle, breakdown of the original mulch, rodents, and
deer.
The Parks Department is recommending that the City
contract out the removal and redesign of the northern‐
most bed with a combinaƟon 70‐80% of mulch and 20‐
30% plant material.
The removal and replanƟng will remove the Canada and
Sow Thistle that have spread throughout the bed and are
impossible to remove without killing all the plant life.
The new mulch will aid in weed control and make it easi‐
er to spray for weeds which will help with rodents and
deer, as well as help keep some of the salt out of the soil.
In turn this will cut down on labor and material costs as‐
sociated with maintaining the beds. Less Ɵme in the beds
will lessen the permit cost associated with maintaining
them (Every Ɵme the landscape beds are worked on the
City must obtain a $150 permit from Anoka County and
shut down the road (County requirement) in order to
work on the landscaping).
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