The URL can be used to link to this page

Home My WebLink About08-05-2019 Park Board Packet Lino Lakes Parks and Recreation Department 600 Town Center Parkway "f \ T CITY k „s: OF C I T Y� . _ � O F Lino Lakes , MN 55014 IN KE RN KES ( 651 ) 982 - 2440 Fax (651 ) 982 - 2439 www . ci . lino4akes . mn . us z f PARK BOARD AGENDA Monday , August 5 , 2019 6 : 30 PM — Council Chambers Park Board Members: Pat Huelman (Chair), Andrew Levi, Richard Jensen, John Nordlund, Clark Gooder, Abby Haworth, Andrea Schmidt Public Services Director. Rick DeGardner Administrative Assistant: Kellie Schmidt 1 . Call to Order and Roll Call 2 . Setting Agenda 3 . Approval of Minutes from April 1 , 2019 4 . Open Mike 5 . Blue Heron Days Update 6 . Parks Update : A. Arena Acres Tennis Court Be Woods 'Edge Park C . Apollo Drive Trail D . Sunset Oaks Park ' Request E . Woods of Baldwin Lake Park Master , Planning F . Marshan Boardwalk G . 2020 Proposed Budget Projects 7 . Recreation Update : A. 9t" Annual Family Corn Roast Be Credit Card Processing Using "Square " C . Proposed 2019 — 2020 Warming House Hours 8 . New Business 9 . Old Business 10 . Next Scheduled Park Board Meeting - Monday , September 9 11 . Adjourn If you are unable to attend the meeting please call Kellie at 651 982-2442 or email KSchmidt ccDilinoLakes. Us DRAFT April 01 , 2019 CITY OF LINO LAKES Park Board Minutes DATE . April 01 , 2019 TIME STARTED . 6 : 30 PM TIME ENDED . 7 # 19 PM MEMBERS PRESENT : Pat Huelman, Abby Haworth, Andrew Levi, John Nordlund, Richard Jensen, Clark Gooder, and Andrea Schmidt MEMBERS ABSENT : None STAFF PRESENT : Rick DeGardner (Public Services Director) & Kellie Schmidt (Administrative Assistant — Public Services) 1 . Call to Order and Roll Call The October 01 , 2018 City of Lino Lakes Park Board Meeting was called to order by Park Board Chair Pat Huelman. 2 . Setting Agenda The Agenda was approved as presented . 3 . Approval of Minutes October 1 , 2018 & January 7 , 2019 Park Board Minutes Clark Gooder made a MOTION to approve the Meeting Minutes from October 1 , 2018 . John Nordlan supported the MOTION . All in favor and MOTION carried . Richard Jensen made a MOTION to approve the Meeting Minutes from January 7 , 2019 . Clark Gooder supported the MOTION . The three members that were at the meeting were all in favor and MOTION carried 4 . Open Mike There was no one present for Open Mike . Open Mike was closed . 5 . Review Recreation Department Website Kellie Schmidt, Public Services Administrative Assistant, provided an over of the Recreation Department website and Facebook page . Page 1 DRAFT April 01 , 2019 Kellie reviewed the recreation tab of the City website pointing out the online recreation guide , the quick links that are offered, the different information on each page, how community events and information are being promoted, etc . Gooder stated that he liked the big bold links on the website . Stated it was easy to see and find things . Stated he likes the simplicity of it. Huelman agreed . Kellie also reviewed the Lino Lakes Recreation Facebook page pointing out that the number of follower (over 1700) and how that number continues to grow. She also stated that a lot of the relevant information regarding program updates , events, etc . is also posted on there and pointed out that it is another resources for residents to get up to date real time info . She also stated that the Recreation Facebook Page is predominantly lilted and followed by the average 34 year old woman and that when photos of kids in the programs are posted the page receives more followers and the post receives a lot of shares . Gooder asked if there was an area on the Facebook page where people could comment on things that needed to be fixed or where they could comment on what they would like to see in the community, etc . Kellie stated that the public is able to comment and provide feedback on the page . She also stated that a survey using Survey Monkey (which is usually free) could be added as a link on the page to collect information about the parks and residents thought . The information could be reviewed in graph form, printed responses , etc . Kellie also suggested that surveys could be done at community events using an IPad or survey box . 6 . Consider Shenandoah Park Little Free Library Proposal The Park Board Members reviewed the proposal from Cora Rost regarding placing a Little Free Library at Shenandoah Park (see April 1 memo regarding Shenandoah Park Little Free Library Proposal) . The proposal provided the construction details , time line, ongoing maintenance, and preferred location for the Little Free Library . Nordland asked DeGardner, Public Services Director, how far the proposed Library would be setback from the Road? He was concerned about snow plows . DeGardner stated it would be about 25ft back so people would not be near the road and it would not hinder snow removal . Nordland asked if there was a trail near the proposed location and DeGardner responded that there was not . Page 2 DRAFT April 01 , 2019 Andrea Schmidt asked DeGardner if the proposed spot by the resident was a safe spot for residents to access the library and DeGardner responded that they were looking to place it closer to the Park so that the people would not be close to traffic . Gooder asked if the size was about the same as the other Little Free Libraries . DeGardner responded that he believed it was relatively the same size . DeGardner stated resident was not certain of the color of the library as of yet and stated that they would want to know and see the color prior to the full approval of the library but stated that he thought the resident has good intentions and a good plan in place for the library . DeGardner also stated that the resident was looking to have it installed sometime in June . Gooder inquired about whose land the library would be installed on and DeGardner responded that it would be on City property/Shenandoah Park property . Huelman stated that he thought the library would be a nice added benefit especially for parents who are watching their kids play they could grab a book and read a chapter . Andrea Schmidt stated that she thought it was a good idea as long as the maintenance and upkeep is done by the resident . Richard Jensen shared his concern about vandalism . Stated that although it was a concern they had good success with the other two and didn ' t see why this one wouldn ' t work . Andrea Schmidt pointed out the proposal addressed the ongoing maintenance and pointed out that the resident stated it would be the residents responsibility to maintain the library . She stated that the resident seemed to understands and take responsibility for the library and that she is ok with the library as long as it is far enough from the road . States she thinks this is really a nice and sweet idea. DeGardner did state that there is some uncertainties right now as the libraries are relatively new. One being how long they last depending on what they are built with. He stated that the library could last 3 , 5 , 7 years but will not know until further down the road whether there could be some light maintenance needed on them . Jenson stated that he agreed with Andrea that any maintenance needed would be the responsibility of the resident who put it up . DeGardner states that the City could certainly request that, however at the end of the day the structure is still on City property . He believes that the intent of the resident is to maintain the library but people move and such . He states that he is cautiously optimistic that this is something we should continue to support . Page 3 DRAFT April 01 , 2019 Gooder stated it wouldn ' t cost much if the resident left and stopped taking care of the library and the City just needed to pull a post out to get rid of it if needed . DeGardner concurred. Huelman stated that as long as the proposal meets the requirements of the staff it ' s a good experience and he thought the City should allow it and see how the three go . He stated that down the road we may notice if one design or material works better than the other that they could provide insight to others that propose doing this depending on how it works out for our City and what construction materials for the libraries work best . Levi suggested adding a latch to the library . He stated that the Little Free Library located at Lino Park did not initially have latch and many of the books were exposed to the elements and were wrecked . Stated that when proposals are reviewed, we need to make sure there is a latch in their building plans . Gooder also suggested using plexiglass vs . glass . All in all, the Park Board Members were all on board with allowing the resident to place a Little Free Library at the Park . 7. Parks Department Updates . A. Arena Acres Park The City Council authorized staff to proceed with construction of a tennis court at Arena Acres Park during the October 1 , 2018 City Council Work Session. The paved trail has been included to provide accessibility from Andall Street to the tennis court, playground area, and basketball court (see April 1 , 2019 Memo to Park Board Members regarding Arena Acres Park Update for more information) . Funding for this project is provided by the Park & Trials Improvement Fund. Jenson inquired what they currently put on the tennis court for material surface . DeGardner responded that it is acrylic paint. Jenson then asked how long it lasts and DeGardner stated it typically lasts about 7 years . DeGardner stated that they did look into versa court tiling and but a cost analysis showed that it was not financially feasible so the court will be made out of asphalt . Gooder asked what the timeline for the court was . DeGardner stated it would be soon. It ' s a small project and we already have the tennis courts and nets in possession so just waiting for contractor to schedule the work. There is a cure period 3045 days before they could paint, but it is technically about a 1 day project for the work once scheduled and then another day to paint stated DeGardner . Page 4 DRAFT April 01 , 2019 Andrea Schmidt mentioned that in the past there was a City park that was installed and we asked for volunteers . States she understands that for this project it ' s more construction work but asked if there would be opportunity for some kind of volunteering or scheduling a grand opening for Arena Acres Park once project was completed to celebrate the project . DeGardner stated that we could post photos and post an announcement on the Recreation Facebook page and City website . Stated once we get some dates we could give some thoughts to a mini grand opening . Gooder stated he agrees that at least it would be a good photo opportunity to show residents where some of the Parks & Trails money has been spent on. Nordland asked DeGardner if there would be benches . States he does not see it on the plan . DeGardner stated that there are looking into installing benches inside or outside the tennis court but that hasn ' t been decided yet on where the best place would be . Haworth stated that there is a bench in the playground area and Gooder stated that he thought there was some type of gazebo type area as well with seating . Huelman stated it was good progress and that it will be one of the more visible pieces of their first project regarding Park & Trails Improvements . B . Woods Edge Park The City Council approved resolution 19- 15 (Ordering the project, approving plans , and specification, and authorizing advertisement of bids for Woods Edge Park Project) , See April 1 , 2019 Park memo regarding Woods Edge Park Update . Huelman asked if the playground equipment was included in the bid. DeGardner clarified that it was not. Huelman states that this will be a fun project as it is a different theme then some of our parks . C . Sunrise Park Playground Equipment During the January 29 , 2019 City Council meeting the Council approved a contract with Northland Recreation Inc . in the amount of $ 95 , 000 for the design, equipment, border, safety surface , and installation of the Sunrise Park Playground Project (via Resolution No . 1943 ) . Public Services Department staff will process and perform the necessary site work . Intent is to have the playground ready for the Summer Playground Program which starts June 10 . See April 1 , 2019 Park Board Memo regarding Sunrise Park Playground Equipment Update . Huelman states it will be great to have this new playground for the Park Program and for all our summer events . Huelman inquired if the company working on this playground was the same company who installed the playground at Birch Park . DeGardner identified that it was, and that the same company also did North Pointe . Huelman states the company has been very workable and DeGardner agreed adding they have good quality equipment. Page 5 DRAFT April 01 , 2019 Gooder stated that this project is another good example to be able to show the public what they are doing with their dollars . He suggested that maybe there could be a recreation table at the corn roast and they could staff it to be there for community members to stop by and hear from community members . D . Recreation Complex The City Council discussed this topic at the January, February, and March City Council Work Sessions and directed staff to place this on the April I " work session agenda for further discussion . The total estimated cost for Phase IA Base Development is $ 592 , 232 , including contingency and design fees . The proposed development includes six pickleball courts, two tennis courts , parking lot, trails , and landscaping . See April 1 , 2019 Park Board Memo regarding Recreation Complex Update . Huelman asks if there is any funds left over for the Apollo trail and DeGardner responded that the City Council did approve the Apollo Drive trail from Lake Drive to Lilac . The trail didn' t extend along Lilac , but the trail work will be done this fall . DeGardner also stated that the trail from Lake Drive to Park Court will also be completed . Gooder mentioned the 12t" Avenue Trail and stated that he was glad to see that that project/information was moving and that it was to be discussed at the next Council Work Session. Gooder asked DeGardner if there was anything in place for the one resident that might want to sell , or if his family would want to sell , their land in that area of Lino . He inquired if the City would have access to the rest of that land, estimated it was about 10 acres . DeGardner states that there has not been any discussion in that . States if that land was to come up for sale the City Council might further the discussion on that. Gooder suggested that when approaching Phase 2 of the complex, and as they approach it, that maybe they should consider working, or discussing, Phase 2 with the Little League and residents . DeGardner states that there are many possibilities but Phase I allows for more development and any further development of that area would require a more in-depth discussion with residents . Huelman stated it will take time to build the community support and reach out to the organization that might play a role or use the facility . 8 . New Business Gooder asked Public Services Director, Rick DeGardner, if the Park Board/Park & Trails was allotted funds for the fiscal year . DeGardner responded not at this time , but when he hears that they do he will inform them . Gooder stated that whether they have the funds now or not they need to work on identifying where funds should go for improvements just like they did this past year so they have a plan moving forward . Page 6 DRAFT April 01 , 2019 Levi asked DeGardner if there were signs at the picnic shelters stating you could rent the shelter . DeGardner stated that there was not signs and that there were very few that could be rented by the public . DeGardner went on to state that the City has not concentrated on that being a huge revenue generator as they are not really destination parks , however the City could consider it for the future . He also stated there really hasn ' t been a demand for the park shelter rentals either . It was determined that this could be a future agenda item . 9 . Old Business There was no old business 10 . Next Scheduled Park Board Meeting — Monday, May 6 , 2019 11 . Adjourn John Nordland made a MOTION to adjourn, Abby Haworth supported the MOTION. All in favor MOTION carried . Meeting was adjourned . Submitted by, Kellie Schmidt Administrative Assistant Lino Lakes Public Services Page 7 i Shenandoah Lark Little Free Library I think a little free library at Shenandoah Park would benefit our community and encourage youth and adults to read . The park would be a well trafficked location and allow for easy access . Contact : Cora Rost Cell : 651 -200- 1584 tahoej' acldsmyhorse@gmaii. com Construction Details : I plan on building the Kalamazoo Little Free Library (pictured above) with my father. The post generally does not need cement and is requires a 24"- 30" hole. Since the hole is 2+ft deep someone may need to call Gopher State One Call (811 or 1400-2524166) to check for lines in the ground . Since I don't own the property, I don' t think I can do this . We will have to be in contact when I am ready to install the library (around June) . I haven't decided on a color scheme yet, but it will probably be floral themed or just a solid color. If we can ' t make the little free library ourselves we may as a last resort, buy one from the Little Free Library website. I have attached pictures of my preferred locations on the second page. Here is a link to the building plans if you want to see it in more detail . https •//Iittlefreelibrary org/neontent/uploads/2012/09/Kalamazoo -LFL-Plans . pdf . Timeline : We want to wait until it warms up a little outside before we build it and the ground needs to unfreeze . And I am in college so I ' ll have less free time around finals in May. I would estimate that we can have it built and installed by the end of June, maybe earlier . Ongoing Maintence : I will supply some books to get the library started and do paint touch-ups as needed . ` p 7, , Arrowhead Drive Wiwi Arrowhead Drive -3 crarauI °l Park i I h r�lw � rawhvad or = ArrmwhoudV AriowhOadbr Arrowhba+l ' Dr CITY OF - -#NO KE DATE . April 1, 2019 TO : Park Board Members FROM : Rick DeGardner, Public Services Director RE : Arena Acres Park Update The City Council authorized staff to proceed with the construction of a tennis court at Arena Acres Park during the October 1, 2018 City Council work session . The paved trail has been included to provide accessibility from Andall Street to the tennis court, playground area, and basketball court . This project is divided into two parts — Site Improvements ( earthwork, aggregate, court and trail paving, court painting/striping), and Fencing . Four quotes were received for the Site Improvements with the low quote submitted by Midwest Asphalt in the amount of $ 70,487 . 10 . Three quotes were received for Fencing with the low quote submitted by Century Fence in the amount of $ 16, 174 . 80 . The City Council awarded both contracts during the March 25 , 2019 City Council meeting. We anticipate work commencing as soon as Arena Acres Park sufficiently dries out . Funding for this project is from the Park and Trail Improvement Fund . A depiction of the project area is attached . C:\Users\rick. degardner\Desktop\PARK BOARD MEMO Apr 2019 Arena Acres Update.doc CC • it •IL n � �• RPM 4 ui 1 _M� ■ ■ •�`ts � ■ ■ ■ ■ { : ag E = 1 0 ; ► rV Vag 0 - __ , - . • .ti 1 , C z �' V31 LLJ a . � h n LU * a C _ I i CITY � - OF IN KE DATE . April 1, 2019 TO : Park Board Members FROM : Rick DeGardner, Public Services Director RE : Woods Edge Park Update The City Council approved Resolution 19 - 15 ( Ordering the Project, Approving Plans and Specifications, and Authorizing Advertisement of Bids for the Woods Edge Park Project ) on January 28, 2019 . Bids were received and opened on Thursday, February 28, 2019 . A total of seven bids were received . The bid tabulation indicates the low bidder as Dunaway Construction , Columbus, MN , in the amount of $ 119 , 315 . 06 for the base bid plus all alternates . The City Council will be considering accepting the bids and awarding the project at the April 8, 2019 City Council meeting . Attached is the master plan of Woods Edge Park . C:\Users\rick.degardner\Desktop\PARI{ BOARD MEMO Apr 2019 Woods Edge Park Update. doc C I r y d t,� •i Ir 5 a r �I w 7�r f « � 11'il as F INA 44 4• a v E 3S kthLb jsttt { dd 16 $ rL e � � 1 t ✓ t I i , w Q Z � ✓i ru #U' E 9 N 9 3 z w m Y z t - . � LL • 3 O ' w d 3` 11� IV 11 QQ ,Ass! 4 01 Z uwi � Z ��i - ! ' 1 •� v ` Z - r . mow44444 Z PFF r � U � N _ // L 3 ) � • 3 m a Z 0WAIr V, 1V c I I IVI - L IL Vvvv AN • �W �.n I F �' ��0m � �- Fi. D •-I Y . � w k AL w t; ° i �HUE € > 5 � 0 VAN € °w• S � VVVV 8 E $ eVVV u aO C / / = QQQ pay 2' W yo 'Qa �+ ` 0VIV 'AN pV, 0 � � O On T t S O N u 0 0 j 0 C / o o s O 8 B N O O O T w N w QQ 3 < s a N `o � o ° a. Z - ao 0Fm 000 `m LirZ —- cE ' m-cOOM aua , , W Xx LE oO Z Z W F'7. C N ISW "OO O d 6 K' 1-�'t N F g ss m ° € ° s H a Er O Z � � v ' O � o ` I waa EME csC._ St) Z� p c aw E n �% .r v ! : Q 'O � CL - ar . NVII Z W = m PFF w i I •. +�I) I� un all �i u . ( /1 E c ( I I} I V J _ / O w �illi(If 'Illli slt IV 11 , � a�a *, a ` ,�► m(OL - IrJ�ll`i o t U W fF < y i� i' I E� ��'��I ~ Z CL E u owtj Lb Lb Fry^"O �u'YI oii BSJtJIRKW`]V'�`Jssi9�[0\Y. CITY ' - OF IN KE DATE : April 1, 2019 TO : Park Board Members FROM : Rick DeGardner, Public Services Director RE : Sunrise Park Playground Equipment Update During the January 29 , 2019 City Council meeting, the City Council approved a contract with Northland Recreation Inc . in the amount of $ 95 , 000 for the design , equipment, border, safety surface , and installation of the Sunrise Park Playground Project (via Resolution No . 1943 ) . Public Services Department staff will undertake the removals process and perform the necessary site work . We are also communicating with the Centennial High School Honor Society in hopes they may be able to provide assistance as part of their volunteerism component this Spring . Our intent is to have the playground area ready for the beginning of the Summer Playground program (June 10 ) . Attached is the master plan of the new playground equipment . C:\Users\rick.degardner\Desktop\PARK BOARD MEMO Apr 2019 Sunrise Playground Equipment.doc YA41' 10' _----- L 71 ' ALL DIlb1ENSIONS INSIDE OF CURB ALL CORNERS 10' RADIUS 387 LINEAL FEET OF CURB 6,060 SQ. FEET OF SURFACING 108, MWIPP s � w 37cz 0 88' pr mmaep INC poop z Top .t ,o L Yd�� 1; To ' • 'loop , i L ^ I r To Tr0 tI, dY.TIT tool IT !• IP I . or pI j\\ IN pan I, qIIII, a r r ra pop P.-O I pop To poop / \ { 3 ; 19 1 . pop 4. i ti Y d 1 To opt op pop poor P! pro pop of Top, IT b pop oppooppiL oko It mot pr pop 06, . . 1 I or q, : y . . . IIA rp It I .� 4 4: CITY . OF IN KES ........ . DATE . April 1, 2019 TO : Park Board Members FROM : Rick DeGardner, Public Services Director RE : Recreation Complex Update The City Council discussed this topic most recently during the January, February, and March City Council Work Sessions and directed staff to place this on the April 15t work session agenda for further discussion . The total estimated cost for Phase 1A Base Development is $ 592, 232, including contingency and design fees . The City Council has previously designated $ 375 , 000 to fund this first phase . Staff has identified the following funding sources to fill the gap : ( 1 ) $ 137, 000 from 2018 Parks and Trails Capital Projects Fund ( 2 ) $ 80, 232 from the Dedicated Parks Fund . The master plan and cost estimates for Phase 1A are attached . The proposed development includes six pickleball courts, two tennis courts, parking lot, trails, and landscaping . The shelter and basketball court are not reflected in the base development costs . C:\Users\rick.degardner\Desktop\PARK BOARD MEMO Apr 2019 Recreation Complex Update.doc j I IF L F' ` ILL IF m AID I ' jIF YFILL Fit - - -� VIVO - ILL I i I = = y- Al IV 11 4 I AL Fit I` 1 it iIF t IF 1 �I - th� _ IF I $ .J IF � J IF IF AMP - _ ' IF IF , IF I II Y ILI t j I i III f i � ;� 1. . ,� , . y---- - u .,a Djljl� �' aj fi `� i ' IF ilI S� 0. 1 N, IFF. �� ,�� i� It ILL L Fop, till , r 1 NNt 1 t!1 1IF 01 Fit IF If E 0 ILL r ; C 'sal i ;I ` I •• � I ily1itl }ILL- 1 N ILL FLI _FA - co ; I � Ili 4- 4 ILL - 1 ,111 I::q, WRIFICRO -- - - Vitt V A IF IF r A.� X 'yA� I --- - 5/ ter.+ --- -- - ^- --' F - - -_ -- - - ^-- - - � � Milli ce ► k , a..� VIVO_ m a g , thomploo, 1 1 i WS — Item 6 WORK SESSION STAFF REPORT Work Session Item No. 6 Date. March 4, 2019 To : City Council From . Rick DeGardner, Public Services Director Re: Recreation Complex Discussion Background The City Council discussed this topic at last month ' s work session and directed staff to place this on the March work session agenda. The total estimated cost for Phase 1A Base Development is $ 592,232, including contingency and design fees. The City Council has previously designated $375 ,000 to fund this first phase . Staff has identified the following funding sources to fill the gap : ( 1 ) $ 137, 000 from 2018 Parks and Trails Capital Projects Fund (2) $ 80,232 from the Dedicated Parks Fund. There was also discussion considering placing the development of Phase 1 A on the ballot for consideration . The .master plan and cost estimates for Phase I are attached. The proposed development includes six pickleball courts, two tennis courts, parking lot, trails , and landscaping. The shelter and basketball court are not reflected in the base development costs . i Requested Council Direction For informational-purposes . Staff will need further direction if the City Council wishes to proceed with construction . WS b Memorandum .. . . . . . .. .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . o: Rick DeGardner L 1—tatc - _ _ . . . . .. _ From : Jason Amberg , WSB Bailey Krause , WSB Date : January 29, 2019 Re: Lino Lakes Recreation Complex — Updated Cost Estimates WSB Project No . 012854-000 Rick , the following pages provide an overview of the probable costs to construct Phase 1A (the court area) and Phase 1 B (the ballfield area) based on the final concept master plan which has been updated per your direction following the council meeting on Jan . 7 , 2019 . This information 0 will be updated and reviewed with you in the next steps of final design for phases / elements c; approved by the City. z co w Rhae 1�4 Buse Develomeg# . rn PROJECT TOTAL 3 ITEM DESCRIPTION UNIT Unit Price Est. Qt . Est. Cost 0 1 Mobilization (MAX. 5%) LS $21,693.50 1 $21,693,50 2 Grading, Earthwork & Erosion Control CY $4.00 20500 $101000.00 3 Stormsewer System LS $15,000.00 1 $15,000.00 v Bituminous Parking Lot w/ 10" Compacted Agg. Base (36 n 4 SY $33.00 11700 $56,100.00 M Stalls) - assumes 24' Soil Corrections co I 5 Curb & Gutter LF $25.00 750 $18,750.00 — 8.5' Wide Bituminous Trails w/ 6" Compacted Agg. Base SY $32.00 135 $4,320.00 6 & Assuming 24" Soil Corrections w 10' Wide Bituminous Regional Trail w/ 6" Compacted SY $32.00 225 $7,200.00 Agg. Base & Assuming 24" Soil Corrections z 2 8 (6) Pickle Ball Courts (Assumes 36" Soil Corrections) LS $155,000900 1 $1551000.00 ui Includes: Surfacing, Fencing and Post & Net System p 9 (2) Tennis Courts (Assumes 36" Soil Corrections) Includes: LS $160,000.00 i $1601000.00 a Surfacing, Fencing, and Post & Net System w 10 Landscaping Restoration ACRE $41500.00 1 $4,500.00 z 11 ITrees & Plantings LS $3,000.00 1 $3,000.00 PROJECT SUBTOTAL $4S5,563.50 15% CONTINGENCY $68,334,53 0 15% DESIGN FEES1 $68,334453 M TOTALI $592,232.55 w F- D rr otential Add-OnsTl — PROJECTTOTAL U) DESCRIPTION UNIT Unit Price Est, Qty. Est. Cost Lu Z 24' Shelter with Concrete Base & Picnic Tables LS $45,000.00 $45,000.00 w 1 Fuli Basketball Court IS $25,000.00 1 $25,000.00 > Add-Ons Subtotal: $7%000,00 ¢ 15% CONTINGENCY $10,500000 z 15% DESIGN FEES $301500.00 X Add�Ons TOTAL $91,000.00 0 n K:1012854-OOO1Quantity\Preliminary\012854 Lino Lakes Memorandum .docx 2019-01 -29.docx Rick DeGardner January 29, 2019 Page 2 10 PFiase 1B 3ase peuelopm�nt ITEM DESCRIPTION UNIT Unit Price PROIECTTOTAI Est. Qty. Est. Cost Ls. .... . . ._ .. ..$90,860.25 - _.._;_ _ . . . ... . . . . .$90,860.25. . . 2 Gradln& Earthwork & Erosion Control Cy $4.00 34r500 $1381000.00 3 Tree Clearing ACRE $4,500.00 3.0 $13,500.00 4 Wetiand Impacts LS $35,000.00 1 $351000.00 5 Well LS $30,000.00 1 $301000.00 L9 6 Stormsewer System is $32,000.00 1 $32,000400 7 Centerville Road Modifications (Turn Lanes / Bypass) LS $5001000.00 1 $5000000.00 Bituminous Drive & Parking w/ 10" Compacted Agg. Base 8 (Assumes 24" Soll Corrections) SY $33.00 11,900 $392,700.00 Curb & Gutter LF $20.00 2,100 $42,000.00 8.5' Wide Bituminous Trails w/ 6" Compacted Agg, Base 10 SY $32.00 615 $19,680.00 & Assuming 24" Soil Corrections 11 200' Little League Ballfield - Includes: Irrigation, Fencing, IS $120,000.00 4 $490,000,00 Agglime, Backstop, Benches & Bleachers 12 Bituminous Ballfieid Plaza w/ 6" Compacted Agg. Base & SY $32.00 20600 $831200.00 Assuming 24" Soil Corrections 13 Concrete Pad for Portable Concession SF $11.00 625 $6,875.00 14 Landscaping Restoration ACRE $41500.00 4.5 $20,250,00 15 Trees LS $241000.00 1 $24,000.00 PROJECTSUBTOTAL $1,908r065.25 15% CONTINGENCY $266,209.79 15% DESIGN FEES $2860209479 TOTAL $2148%484.83 phase - a Potential' Add ITEM DESCRIPTION UNIT Unit Price PROJECT TOTAL Est. Qty. Est. Cost 1 Play Area - Includes: Wood Fiber Play Surfacing, Play LS $100 000 i $100,000.00 Container Concrete Curb, Sidewalks & Play Equipment LS 2 30' Shelter with Concrete Base LS $600000600 1 $604000.00 3 PicnlcTables EACH $10100.00 4 $4,400.00 4 Sand Volleyball Courts LS $9,000.00 1 11 $91000.00 Add-Ons Subtotal: $1731400,00 15% CONTINGENCY $26,OIo.00 15% DESIGN FEES $26,010.00 Add-Ons TOTAL $2250420.00 K:\012854-000\Quanflty\Prelininary\012854_LinoLekes Memorandum .doex2019-01 -29.docx CITY - 0F IN0 AKES DATE . August 5 , 2019 TO : Park Board Members FROM : Rick DeGardner, Public Services Director RE : Blue Heron Days Update The Public Services Department is working on the final touches for the Blue Heron Days celebration which will be held August 16- 18 . In conjunction with running Blue Heron Days, the Public Services Department will also have a Parks & Recreation promotional table at the Quad Area Chamber of Commerce Business & Art Expo at Lino Park . This table will provide residents with information about upcoming programs, events, and activities . Due to staffing levels , and the demand of employees to work Blue Heron Days, this table will be checked on throughout the day but would not be manned the entire event . We invite Park Board members to sign - up to be at the table during the event to help with the table ( keep it organized , put out more materials as necessary, provide guidance on where residents can obtain answer to their questions, as well as hear from residents' concerns and request regarding their parks & trails ) . We believe this will be a great opportunity for Park Board Members to be visible and available to the public and invite you to sign up for a 1hr shift to help at the table . Attached is a schedule of events . Hope to see everyone there ! ! ! ! ! ! ! C :\Users\rick. degardner\Desktop\PARK BOARD MEMO Aug 2019 BLUE HERON DAYS . doe BLUE HERON DAYS -�-- �- 1 6 * * 184) 20I9 SCHEDULE OF EVENTS Friday, August 16th All Events at Lino Park ( 7850 Lake Drive) Unless Noted Sunday, August 18th 1 :00pm Pig Roast at the Lino Lakes American 1 1 : OOam -4:OOpm Waldoch Farm Garden Tour and Legion Corn Feed 4 - 7: 30pm Live Music Performed by Mercy Wildfire at the Lino Lakes American 3 :00pm Lino Lakes Ambassador Coronation Legion at Centennial Middle School 5 : 30 - 6 : 30pm FREE Yoga in the Park with Thia Fit 7:00pm Pre movie Yard Games **Schedule of Events Subject to Change** Dusk Family Movie Night featuring "Shrek" Saturday, August 17th g 7: 30 - 10:00am Kids Activities at YMCA Don't Miss the all new 8 :00am Officer Shawn Silvera 5K Memorial Run Sling Shot Water Slide, at YMCA Bounce Houses & a 9 :00am Hot Dog Run at YMCA Giant Obstacle Course ! 1 1 : 00am Grand Parade on Lake Drive Come Join us After the Parade at Lino Park! DON ' T MISS THE 16TH ANNUAL PARADE! 12 : 00 - 5 : 00pm USA Inflatables E 12 : 00 - 5 : 00pm Midway Carnival Games NEW 12 : 00 - 4: 30pm Spin Art! 12 : 00 - 4 : 00pm Quad Chamber of Commerce Business Expo and Art Fair 12 : 00 - 5 : 00pm Craft Beer and Specialty Food by Tavern on Main at Lino Park 12 : 00 - 5 : 00pm Boy Scout S.A. F. E. Archery OE 1 2: 15 - 1 : 15pm Live Kids Music Performed by "The Bazillions " OE 1 :00pm Family Barbeque at Lino Lakes American Legion Free Family Movie 2 :00 - 4:00pm Bingo by Centennial Youth Hockey N Friday Night 2 :00 - 5 :00pm Live Music Performed by Stimulus Package Follow Blue Heron Days on Facebook! Find us on the web at httpo//www. linolakes . us/blueherondays 4 :00 - 8 : 00pm Live Music Performed by Tailspin at Thank You to our Title Sponsor: the Lino Lakes American Legion AV EJTC] � �q4oh6 C IT � , DATE . 1 • Park i • . • Members • • - • Public Services Director CourtREO Arena Acres Tennis The Arena Acres Park tennis courtbeen • • - • . Final inspection was conducted on 1 exemplary .With the exception of an issue with the depth of one of the post sleeves, the workmanship was • ' 4 =ice ` � t '' •��': f• SEEMS gr 41 M. C :\Users\rick. degardner\Desktop\PARK BOARD MEMO Aug 2019 Arena Acres Update . doc b 4, ice .- � • � . 11 CITY - 0F LN 0j VKES DATE . August 5 , 2019 TO : Park Board Members FROM : Rick DeGardner, Public Services Director RE : Woods Edge Park Update The City Council accepting the bids and awarded the construction project for Woods Edge Park during the April 8, 2019 City Council meeting . Later in the month our Parks Supervisor, Environmental Coordinator, Landscape Architect consultant, contractor, and myself met on -site for a pre - construction meeting . There was a concern about undergoing the site work (felling trees and bringing in heavy equipment ) and possibly unintentionally damaging one of the mature oak trees in the immediate area . This would likely cause an oak wilt infestation , resulting in the eventual loss of all oak trees ( There was a previous oak wilt infestation in the Regional Park ) . We collectively determined it was best to wait until August, when it' s safe to prune ( or accidently injure oak trees ) . We have scheduled a pre- construction meeting on August 12 with site work commencing shortly thereafter . ._ ._ � It 46 ' iD ;., ., . ., ph n_ rf: S E64E PARK 'ada C :\Users\rick. degardner\Desktop\PARK BOARD MEMO Aug 2019 WOODS EDGE PARK. doc INLAK5 DATE . August 5, 2019 TO : Park Board Members FROM : Rick DeGardner, Public Services Director RE : Apollo Drive Trail The City Council recently approved funding for the construction of a pedestrian trail along the north side of Apollo Drive from Lake Drive to Lilac Street . Staff is currently working with WSB Engineering to prepare plans and specs and anticipate construction commencing this Fall . Once completed , area residents will experience safer access to parks, trails , and businesses . it L PROPOSED RMt LOCATION 'r y r 1 d • LILAC STREET _ v � Ir C :\Users\rick. degardner\Desktop\PARK BOARD MEMO Aug 2019 APOLLO DRIVE TRAIL. doc CITY OF IN KES DATE . August 5 , 2019 TO : Park Board Members FROM : Rick DeGardner, Public Services Director RE : Sunset Oaks Park Request The attached email was received on June 18, 2019 from an area resident requesting replacement of the existing playground equipment at Sunset Oaks Park ( My response is also attached ) . The condition of our aging playground structures throughout our parks system has been discussed over the past several years . I have included an updated Existing Playground Equipment Inventory Sheet . LL .Y' Z Attachments June 18, 2019 email request and response Existing Playground Equipment Inventory C :\Users\rick . degardner\Desktop\PARK BOARD MEMO Aug 2019 Sunset Oaks Park email . doc Rick DeGardner From : Rick DeGardner Sent : Tuesday, June 18 , 2019 11 : 01 AM To : msdickel2@gmail . com ' Subject. Sunset Oaks Park Attachments : EXISTING PLAYGROUND REPLACEMENT SUMMARY APRIL 2019 . pdf Carolyn , Thanks for the email . I agree that several of our 18 neighborhood parks ( including Sunset Oaks Park ) are in need of many upgrades , including playground equipment . Historically, the City has not utilized general fund dollars ( taxes ) for park improvements . This changed recently in 2018 with the City Council designating funding for parks and trails improvements . As a result, new playground equipment was installed at Birch Park in 2018 . In 2019, new playground equipment was installed at Sunrise Park, a tennis court replaced at Arena Acres Park, and a trail was constructed along Lake Drive near City Hall . In the Fall , a trail will be constructed along Apollo Drive between Lake Drive and Lilac Street . Even with the recent improvement projects , our existing parks system needs a lot of attention . I attached a pdf . file summarizing our existing playground equipment . With 11 playground structures 20 + years old , I am hopeful the City Council continues to provide funding for park improvements . As funding becomes available , the Park Board will take into consideration the needs of our entire parks and trails system and provide recommendations to the City Council . I will forward your email to all Park Board members . As always , residents have the ability to communicate with their elected officials on what they think should be priorities for the City . The initial 2020 budget discussion is scheduled for July 29 . Rick DeGardner Public Services Director City of Lino Lakes 651 - 982 - 2444 rick . degardner@ci . Iino - lakes . mn . us From : LL Recreation Sent : Tuesday, June 18 , 2019 9 : 22 AM To : Rick DeGardner Subject: FW : Park at Sunset and Bradley 1 From : Carolyn Lilyquist < msdickel2@gmail. com > Sent : Thursday, June 13 , 2019 9 : 24 PM To : LL Recreation < recreation@linolakes . us> Subject : Park at Sunset and Bradley Caution : This email originated outside our organization, please use caution. Our poor little neighborhood park is literally falling apart. Last summer someone from park service came and took broken slide and some other broken park toys . Nothing has been replaced just plywood put up . Another slide is cracked now. Could we get some replacements? . It is used daily ! Sincerely Carolyn Lilyquist 2 EXISTING PLAYGROUND EQUIPMENT INVENTORY YEAR ESTIMATED PARK INSTALLED COST 1 ' Lino Park 1998 $ 80 , 000 2 Woods of Baldwin Park 1994 $ 60 , 000 3 Birchwood Acres Park 1996 $ 601000 4 City Hall Park 1997 $ 60 , 000 5 Pheasant Hills Park 1996 $ 60 , 000 6 Shenandoah Park 1998 $ 601000 7 Sunset Oaks Park 1993 $ 60 , 000 8 Marshan Park 1999 $ 60 , 000 9 Behms Park 1999 $ 60 , 000 10 Brandywood Park 2000 $ 60 , 000 11 Clearwater Creek Park 2002 $ 707000 12 Arena Acres Park 1999 $ 60 , 000 13 Wenzel farms Park 1996 $ 601000 14 Highland Meadows Park 2003 $ 60 , 000 15 NorthPointe Park 2018 $ 70 , 000 16 Birch Park 2018 $ 901000 17 Sunrise Park 2019 $ 95 , 000 Total $ 111255000 LINO KES L :\Public Services\PARKS DEPT\NEIGHBORHOOD PARKS\Playground Equipment\EXISTING PLAYGROUND REPLACEMENT PRIORITY APRIL 2019 CITY �OF LINOLAKES DATE : August 5 , 2019 TO : Park Board Members FROM : Rick DeGardner, Public Services Director RE : Woods of Baldwin Lake Park Master Planning The redevelopment of Woods of Baldwin Lake Park was discussed during the May 6 City Council work session . Staff is recommending scheduling a master planning process this Fall . Proposed Time Line : September 10 Send out informational memo to residents October 7 Present concept plans to area residents and Park Board and solicit feedback November 4 Area residents and Park Board review preliminary master plan November 4 Park Board approves master plan The original master plan ( completed in 1993 ) is attached . There are currently not any approved improvement plans for Woods of Baldwin Lake Park . The replacement of the playground equipment ( installed in 1994 ) is identified in the Existing Playground Equipment Inventory ( attached ) . Potential funding sources include : • In 2017 , the City received $ 12 , 875 in Dedicated Park fees from the Chavez Preserve minor subdivision that has been designated for Woods of Baldwin Lake Park • Dedicated Park Fees from potential Lyngblomsten development • Park and Trail Improvement Fund • Designated funding within a future General Fund Budget . Attachments Original master plan for Woods of Baldwin Lake Park Existing Playground Equipment Inventory Email Correspondence between Sarah Fisher and Rick DeGardner, dated June, 2018 C :\Users\rick. degardner\Desktop\PARK BOARD MEMO Aug 2019 WOODS OF BALDWIN LAKE PARK. doc o v c m � C Em . 1 qF'i m meet; momIII = mlm, o t092yc aovm � . � moem mo � c •o .� _$ w mc � 58gsmmm Sam � � 00 oc 0 S0.2o ` 9E Ile FIetitmamm '. .o -Emv` > ocq ,SLoc vc > o ,cm N 2a� a8g = 8 " o3oa ^ao w ( lfruou a rn o •g m m 'm :s v c mcs�3 'O �mAs" c ^ a n'o .- u=i � ' - I 0 o � om wE 'S m .cx mui lcamrn m ¢ U Q)Old z moym �',a � c � a � ; pg7am mp � . ` OFF C 0 - m ¢ kt / S � 'Laxo.t- i . m `ovQ .oEa pd / soo W vii, ' .Z L IJJ '7y IF t 1— Y r y Q ` r l i q m 9 F . l r 4 , rl , ' + U 1 � W T. I j I . Irk z �C Q U ram.. ' P. Ot It W4 cc�o Oi tr We it Fell line Feel Z , . a S� • x� s',: i'Qra = i .a ' . `' e ¢ ` SYmta fee, M 6 . 047 V v tell le Feet m _ ; .. o .o w o ¢ •/r> ' �' \39* � JJ M 9 E Awor Fee I Cl) w `joe Fee t oe, s' to, owe � � I111. Feellee-Il u Ile I., Z; [ mew �I .z ; 'is , iIt ' .lie File I it IF It run , 0 Fee life e . . It kv; IF L f4 or I lit. I e ¢ It I EmIt live Amok IF. It ` tell.Ra'M\ '' Feel I ele — aq 9 u, 1 I : IWO ELI6W NVIM ell,r� ( ► Naq S mz ` Flue0. to N ell, Fee, rn z' —I 9 Oil mm, Fe ll vIle.- IIIsl i W \ .l lee ' . . W _ \ - - - - oa - elIl lee Fee M c c ` � € a ga . . T �\ � i I i 1 IL N W ` � a 444, H' Ii or III le �- 7C• `y — ¢, aw File coFee Feel yU _ ` F � d 1y :3 00 o 1 EXISTING PLAYGROUND EQUIPMENT INVENTORY YEAR ESTIMATED PARK INSTALLED COST 1 Lino Park 1998 $ 80 , 000 2 Woods of Baldwin Park 1994 $ 60 , 000 3 Birchwood Acres Park 1996 $ 60000 4 ICity Hall Park 1997 $ 60 , 000 5 Pheasant Hills Park 1996 $ 60 , 000 6 Shenandoah Park 1998 $ 601000 7 Sunset Oaks Park 1993 $ 60 , 000 8 Marshan Park 1999 $ 60 , 000 9 Behms Park 1999 $ 601000 10 Brandywood Park 2000 $ 60 , 000 11 Clearwater Creek Park 2002 $ 70 , 000 12 Arena Acres Park 1999 $ 60 , 000 13 Wenzel Farms Park 1996 $ 60 , 000 14 Highland Meadows Park 2003 $ 601000 15 NorthPointe Park 2018 $ 701000 16 Birch Park 2018 $ 901000 i 17 Sunrise Park 2019 $ 951000 Total $ 1 , 125, 000 i i I 1i R >EC�z' O L O KKES L :\Public Services\PARKS DEFRNEIGHBORHOOD PARKS\Playground Equipment\EXISTING PLAYGROUND REPLACEMENT PRIORITY APRIL 2019 j Rick DeGardner From : Sarah Fisher < sarahfisher828@gma1l. com > Sent , Monday, June 18 , 2018 11913 AM To . Rick DeGardner Subject : Re ; Woods of Baldwin Lake Park Thank you for your reply , Rick. I appreciate the explanation and transparency! I look forward to seeing what the 2019 plans are . Thanks , Sarah i On Mon, Jun 18 , 2018 at 10 ; 56 AM, Rick DeGardner <rick . de arg dner@ci .lino-lakes .mn.us> wrote , Sarah, '" Thanks for your inquiry , I agree that several of our 18 neighborhood parks (including Woods of Baldwin bake) are in need of many upgrades, including playground equipment. Historically, the City Council had not utilized general fund (tax) dollars for park development resulting in park development limited to projects funded through park dedication dollars . Fortunately this has changed . During the 2018 budget process, the City Council designated $ 500 000 in Parks and Trails Capital Improvements . After 5 months of discussion, the Park Board provided the attached recommendation to the City Council on May 5th . To date, the City Council has only authorized funding for the Birch Park Playground project . Regarding playground equipment replacement projects , staff has prioritized the replacement of existing playground structures based on age, condition, and amount of use (see attached. Disregard the dates, this sheets just illustrates a possible timeline if structures were replaced each year , With Birch Park already funded, Woods of Baldwin Park is ranked third. Please note this ranking does not guarantee the order of replaced playgrounds . Staff is hopeful that the City Council will continue to provide significant funding for parks and trails projects. With the initial 2019 budget discussions scheduled fo` July 31 , residents have the ability--to communicate with their elected officials on what they think should be priorities for the City. I will also forward your email to the Park Board; ' Also, Birch Park is getting new playground equipment only (not full remodel) . The $ 62,000 In Park Dedication received from the Saddle Club development (adjacent to Birch Park) is funding 100% of the playground equipment and installation. The City is providing additional funding of $ 30000 for the border and engineered wood fiber . Rick DeGardner Public Services Director City of Lino Lakes 651 - 982 -2444 i rick. de ardnergci . lino - lalces . mn . us -- -- - Original Message- -- - - From : Please Do Not Click Reply [mailto : support@govoffiee . com] Sent : Thursday , June 14 , 2018 8112 AM To : Lisa Hogstad <lisa.ho stad o ci . lino-lakes . mn. us> Subject : Contact Us (form) has been filled out on your site . Your Site has received new information through a form. Form : Contact Us Site URL : www. ci . lino - lakes . mn. us Subject : Parks Name (Last, First, M . ) : Fisher, Sarah, M. Street Address : 102 Woodridge Lane City: Lino Lakes State : MN Zip Code : 55014 Phone : (651 ) 226 - 0020 Fax : E-mail Address : sarahfisher828Qgmail . com Today' s Date : 6/ 14/ 18 Comments or Description of Information Requested : Hello ! I am curious as the whether there are any plans to update the " Woods of Baldwin Lake Park" by my house . We have a neighborhood FULL of children that would love an update to that park. I noticed that parks that really didn't need updating such as " Birch Park " are getting a full remodel . What makes the determination as to whether a park needs attention or not? Regards , Sarah i Do Not Click Reply - This e-mail has been generated from a super form . i I i 2 i j:, iKIES It CITY OF IN DATE . August 5 , 2019 TO : Park Board Members FROM : Rick DeGardner, Public Services Director RE : Marshan Boardwalk The condition of the 20 + year old Marshan boardwalk has been on our radar the past several years . The Park Board visited the Marshan Boardwalk on July 10, 2017 to review the condition of the Marshan boardwalk and " Caution - Uneven Surface" signs were installed . Last week, Park Maintenance staff placed barricades at both entrances to the Marshan Boardwalk . This is primarily due to the uneven surface of the boardwalk . Even with the warning signs prominently placed near both entrances, staff was made aware that a bicyclist sustained an injury while riding on the boardwalk . Staff is currently evaluating options and will be reporting back to the Park Board this Fall . 10 NIX A , IV LL _ 1 C :\Users\rick . degardner\Desktop\PARK BOARD MEMO Aug 2019 MARSHAN BOARDWALK. doc - CITYh �OF LINOLAKES DATE : August 5 , 2019 TO : Park Board Members FROM : Rick DeGardner, Public Services Director RE : 2020 Proposed Budget Projects The City Council held the first 2020 budget discussions on July 29 . Two parks/trails projects have been identified for possible funding next year : ➢ Replace Lino Park Playground Equipment - $ 95 , 000 ➢ 12th Avenue Trail - $ 200, 000 Attached are staff reports that were included in the 2020 budget work session packet . C :\Users\rick. degardner\Desktop\PARK BOARD MEMO Aug 2019 2020 PROPOSED BUDGET PROJECTS . doe Ic SEJ? 2020 BUDGET - NEW REQUEST REPLACE LINO PARK PLAYGROUND EQUIPMENT IN Ci L3KE bFpARTM� $ 95 , 000 - PARK AND TRAIL IMPROVEMENT FUND The playground at Lino Park was installed in 1998 and is need of replacement . The playground structure at Lino Park is one of the most visible and heavily used structures in our neighborhood parks system . Public Services Department staff will undertake the removals process and perform the necessary site work . The project cost will include design work, playground equipment, concrete border, engineered wood fiber, and use of a certified playground installer . With aging playground equipment throughout our parks system ( 12 structures are 20+ years old ) , it is the Park Board ' s goal to recommend the replacement of at least 1- 2 playground structures each year, based up - on available funding . Recommended funding is from the Park and Trail Improvement Fund . - .a - i - ter:� d � . J goo ? A f i1 rr i IF Lw kk IF y . . LX Is I � iiJ f4 1 . . all • 1 / 11 t � ' PFF IF ± i lk41 _ F AF IN I FIX OIL p Old, K IF IF - --^�- Sri LIN011AIKES DATE . August 5 , 2019 • Park : • , • Members • DeGardner, Public Services Director RES Family Corn Roast The Parks and Recreation Department hosted its 9th annual Family Corn Roast on Thursday, July lots of • temperatures in the : 1 • • breaking crowd was on • to take part in the annual event ! Shirts and Skins performed live music, the Rotarians sold raffle tickets at our raffle , Sammy Sue and Amazing Scott did face painting and balloon art, and lots of fresh roasted corn and food was served all evening long . Other highlights included the Lino Lakes Ambassadors in attendance to help with spin art, bounce houses , and snow cone making . The local police and fire departments held their annual Guns and Hoses softball game and the weather made the event one of the best of all time ! We look forward to seeing everyone again at next year' s event which will be our 1 th Annual ! V _ C :\UsersVick. degardner\Dcsktop\PARK BOARD MEMO Aug 2019 CORN ROAST. doc ' J , .S�ls F • —'�y a, � i - .. Ago CITY - 0F LN 0 VKES DATE . April 1, 2019 TO : Park Board Members FROM : Kellie Schmidt, Public Services Administrative Assistant RE : Credit Card Processing Using Square The Public Services Department is excited to announce that we have the ability to accept credit cards at our events, and city hall counter, using the device "Square" . The City purchased the components to use Square for credit card processing in order to accept credit cards at events and at the Public Services window . It had come to our attention that many people , especially young people, do not carry cash and that we may be losing out on sales, or creating an inconvenience , at our events by not taking cards . Square allows us to use the already purchased , and on hand , City IPads to take credit card transactions at our event venues . The IPads are wireless, portable, and convenient . There is no monthly processing fee for Square , however there is a transaction services fee when credit cards are processed (this is a very minimal fee compared to previous fees we were paying ) . Prior to the Square, the City used a counter credit card processing machine to process credit card . The machine/company charged monthly fees for use of this machine ( whether transactions were made on it or not ) . It was determined that Activenet ( our online program registration system ) could handle 99 % of the credit card transactions that we were processing, and being that we paid the fee anyway for the services as it is our online registration system , it made sense to just use the computer as the Point of Sales processing center for the counter as well . The Square will allow us to process payments that Activenet is not setup to process, as well as, be versatile to use at any City event across any and all departments . The Square was first used at the 9th Annual Corn Roast in July . Although we did minimal transactions ( only $ 149 was done ) it was a great learning experience for our staff as we gear up for Blue Heron Days . It is our hope that the Square onsite processing capabilities will make it convenient for everyone to purchase what they want at our events without the worry about having to stop and get cash prior to the events ( it will also cut down on the amount of cash on hand and floating around at the event venue ) . C :\Users\rick. degardner\AppData\Local\Microsoft\Windows\INetCache\Content. Outlook\I93RCF5S\Park Board Memo - Credit Card Processing Using Square. doc CITY �' OF N KE DATE : August 5 , 2019 TO : Park Board Members FROM : Rick DeGardner, Public Services Director RE : Proposed 2019 - 2020 Warming House Hours We are recommending that the skating rinks and warming houses open starting Friday, December 13th (weather permitting) until Sunday February 23rd . Once again this year we are recommending that Sunrise, City Hall , and Birch Parks are the sites that will be open for skating . Birch Park & Sunrise Park Hours Monday - Friday 4 : 00 PM — 9 : 00 PM Saturday 12 : 00 PM — 9 : 00 PM Sunday 12 : 00 PM — 6 : 00 PM City Hall Park Hours Monday, Wednesday, Friday 4 : 00 PM — 9 : 00 PM Saturday 12 : 00 PM — 9 : 00 PM Sunday 12 : 00 PM — 6 : 00 PM C :\Users\rick. degardner\Desktop\PARK BOARD MEMO Aug 2019 WARMING HOUSE . doc