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HomeMy WebLinkAbout08-05-2019 Council Work Session MinutesCITY COUNCIL WORK SESSION APPROVED 1 CITY OF LINO LAKES 2 MINUTES 3 4 DATE August 5, 2019 5 TIME STARTED 6*00 p.m. 6 TIME ENDED 8o05 p.m. 7 MEMBERS PRESENT Council Member Rafferty, Maher (part), 8 Stoesz and Mayor Reinert 9 MEMBERS ABSENT Council Member Manthey 10 I 1 Staff members present: City Administrator Jeff Karlson (part); Public Safety Director 12 John Swenson; Finance Director Sarah Cotton; Public Services Director Rick DeGardner; 13 City Clerk Julie Bartell 14 1. Small Wireless Facilities -Telecommunications Attorney Mike Bradley 15 introduced himself, noting his experience with drafting local government law (right of 16 way, drone, scooters, etc). He reviewed a PowerPoint presentation that included 17 information on the following: 18 - Small Cell Background, the rise of SG; 19 - Actual area served by 5G is small at this point and the technology is out a few 20 years; 21 (Council Member Stoesz remarked that it's possible that wi-fi construction will 22 end as use goes through the 5G network); 23 - Impact on Providers and Expected Return; 24 - 5G will be delivered in two ways — macro antennas and small cell network; 25 - Explanation of Small Cells and Impacts on the City (ROW, aesthetics, staff time); 26 - Estimate that it will be at least four years before 5G comes to Lino Lakes; 27 28 Council Member Stoesz asked if placement of antennas on private residences is 29 anticipated. Mr. Bradley responded that s not as likely but discussion on that type of 30 regulation is underway. 31 32 - State and Federal Small Cell Laws and Rules (a blended approach between federal 33 and state law is recommended); 34 - Summary of Proposed Ordinance (permit process through Public Works 35 Department); full summary included in written staff report. 36 37 Council Member Maher asked if the City could legally opt out of allowing the 38 infrastructure and Mr. Bradley said no that is not an option. 39 40 Council Member Stoesz suggested that the council should have additional time for review 41 of the ordinance before formal consideration. Staff present concurred. 42 43 Director DeGardner said his department will begin working on a process to handle 44 permitting. He anticipates keeping the council up to date as this moves forward. He 1 CITY COUNCIL WORK SESSION APPROVED 45 added that other cities are in the same situation so there will be some sharing of 46 information while setting up a process that works for Lino Lakes. 47 48 Council Member Stoesz asked if there is consideration of the energy that will be used; 49 Mr. Bradley explained that state law allows for the City to charge a fee that includes the 50 cost of use. 51 52 The council will consider the ordinance with a delay of two weeks. 53 2. Q2 2019 Public Safety Update —Public Safety Director Swenson reviewed the 54 written report, including information on the Police Division and Fire Division statistics. 55 Notable events that occurred during the 2" d quarter were reported. Director Swenson 56 reviewed 2019 Areas of Focus. He noted two recent resignations from the Police 57 Division and a hiring recommendation that may be coming forward. 58 59 The council asked that the report be forwarded to all council members. 60 3. Public Works Facility —Public Services Director DeGardner was not present so 61 Finance Director Cotton stated that staff is seeking basic council direction at this point. 62 That would be direction on the options presented by the consultant at the last discussion. 63 64 Council Member Rafferty asked about financing options. Ms. Cotton suggested that 65 bonding would be the most likely financing tool. She noted that the last year for debt 66 service for the YMCA project is 2022 and for the signal project that would be 2023. The 67 City could finance this project in an interim fashion until those debt services are done. 68 She noted that the figures noted are just construction and there would be additional soft 69 costs. 70 71 Council Member Rafferty remarked that moving forward with some equipment purchases 72 (as requested on the council agenda) without a place to store new equipment is a question 73 for him. 74 75 Ms. Cotton spoke on options for interim financing, noting the Closed Bond Fund or 76 interest only as possibilities. She would work with the City's finance consultant if the 77 council wants to move forward. 78 79 Mayor Reinert suggested that transportation costs can run very high with such a large 80 project so he wonders if Moline Concrete in Lino Lakes would be a good option. This 81 would be a bid project. 82 83 Mayor Reinert remarked that the scope of the project is the current question eru\w3456for 84 the council. 85 86 The council would like to receive a professional opinion from Director DeGardner on 87 what is practical and needed. 88 2 CITY COUNCIL WORK SESSION APPROVED 89 Council Member Rafferty remarked that the current situation is something of a "bone 90 yard" and he'd like to see improvement; City property should be a good example within 91 the area. There has to be some modernization but it should make business sense. 92 93 The Mayor said he likes the creative financing ideas. Perhaps some numbers could be 94 brought forward with options attached. 95 4. Council Updates on Boards/Commissions - 96 97 NorthMetro TV — Cindy Hanson is no longer a member of the board. 98 5. Monthly Progress Report —Administrator Karlson was not present. The 99 council will contact Mr. Karlson with any questions on the written report. lo0 6. Review Regular Agenda — 101 102 Item 3C — Pledge of Allegiance — Finance Director Cotton reviewed the resolution. The 103 council requested that language be added to the resolution to require that those present 104 "stand during the pledge if they are physically able". 105 Item 4A —Anoka County All Hazard Mitigation Plan Agreement -Director Swenson 106 remarked that this comes forward on a fairly routine basis. Jurisdictions are asked to 107 review the plan and he is recommending reaffirming the City's participation. 108 Item SA —Purchase of Jetter and Utilities Truck -The council expressed concern about 109 the ability to store this equipment indoors. Director DeGardner stated that the equipment 110 would definitively be stored inside. 111 112 Council Member Rafferty said he'd like to be cautious and perhaps hold off on the 113 purchase. There may be more information to be had. 114 115 Director DeGardner noted the summary sheet that had been provided to the council. One 116 of the biggest concerns that the fetter purchase would address would be the ability to deal 117 with emergencies in the City. Also the equipment would allow the City to clear sewer 118 lines on a regular basis, something that requires contracted services at this time. 119 120 Council Member Stoesz asked if the use of a fetter is mainly exclusive to government 121 work. Director DeGardner said there are certainly private contractors using the 122 equipment. Council Member Stoesz asked about the possibility of a longer term contract 123 for the equipment. Mayor Reinert asked how many emergency situations the City has 124 experienced and Director DeGardner said they are infrequent, but added that wouldn't be 125 the only use as staff would also utilize the equipment for regular maintenance activities. 126 127 Mayor Reinert suggested that to help the council understand the value, could staff put 128 together some figures that represent the value of purchasing the equipment. Finance 3 CITY COUNCIL WORK SESSION APPROVED 129 Director Cotton suggested that internal documents have suggested a savings to the utility 130 fund of $15,000 per year. Director DeGardner said if the council would like to delay, this 131 isn't an urgent situation. 132 133 Council Member Rafferty asked if the water main work underway is related in any way to 134 this equipment and Mr. DeGardner said no. 135 136 Council Member Stoesz asked if contractor installed culverts become the maintenance 137 responsibility of the City and Mr. DeGardner said yes, as part of the City's Surface Water 138 Management Program. 139 140 Mayor Reinert expressed his support for the purchase of the jetter, noting the good 141 information he's heard. His question is more on the GMC Sierra. Director DeGardner 142 explained that both of these proposed purchases would be funded from the Water and 143 Sewer Fund, not fleet capital. Mr. DeGardner said staff has provided information in the 144 written report on the need for this vehicle. Council Member Rafferty asked how many 145 other 250s and 350s are in City service (Director Gardner will get that information 146 together). 147 148 The council will delay discussion of the matter to the next budget meeting.1 149 150 Item 6A — Change Order for Pheasant Hills Circle Project — Public Services Director 151 DeGardner reviewed the changes that have occurred within the project. The cost of the 152 changes was noted and he explained that it would be funded through the Water Fund. He 153 updated the council on the project. He added that they intend to reAelevise the lines after 154 the work is complete and to share that video with the residents. 155 156 Item 313, Conditional Offer to Sarah Cotton — Administration Karlson reviewed his 157 written report. Staff and council are expressing interest in seeing Ms. Cotton become the 158 next City Administrator when that position is open. 159 160 7. Adjourn 161 162 The meeting was adjourned at 8:05 p.m. 163 164 These minutes were considered, corrected and approved at the regular Council meeting held on 165 August 27, 2019. 166 167 168 69 170 JuQaBartell. City Jerk 171 C!