HomeMy WebLinkAbout08-26-2019 Council Meeting MinutesCOUNCIL MINUTES
APPROVED
1 CITY OF LINO LAKES
2 MINUTES
3
4 DATE August 26, 2019
5 TIME STARTED 6:30 p.m.
6 TIME ENDED 7:08 p.m.
7 MEMBERS PRESENT Council Member Rafferty, Maher,
8 Manthey, Stoesz and Mayor Reinert
9 MEMBERS ABSENT
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11 Staff members present: Community Development Director Michael Grochala; Finance Director
12 Sarah Cotton; Director of Public Safety John Swenson; Human Resources Manager Karissa
13 Bartholomew; City Engineer Diane Hankee and City Clerk Julie Bartell
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15 PUBLIC COMMENT
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17 No one was present to address the council regarding a matter not on the agenda.
18
19 SETTING THE AGENDA
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21 The agenda was approved as presented.
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23 SPECIAL PRESENTATION
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25 Oath of Police Service —Police Officer Jacob Cree
26 Oath of Fire Service — Firefighters: Jesse Fronek, Luke Evens and Vincent Kasprowicz
27 Recognition of Police K9 -Justice
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29 CONSENT AGENDA
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31 Council Member Manthey moved to approve the Consent Agenda, Items I through 1D, as
32 presented. Council Member Stoesz seconded the motion. Motion carried on a voice vote.
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34 ITEM ACTION
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36 Consideration of Expenditures:
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38 August 26, 2019 (Check No. 110808 through 110908) in
39 the Amount of $1,5095741.09 Approved
40
41 August 5, 2019 Council Work Session Minutes Approved
42
43 August 12, 2019 Council Work Session Minutes Approved
44
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COUNCIL MINUTES
APPROVED
45 August 12, 2019 City Council Meeting Minutes
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47 FINANCE DEPARTMENT REPORT
48 There was no report from the Administration Depa, ment.
49
5o ADMINISTRATION DEPARTMENT REPORT
Approved
51 3A) Consider Appointment of Environmental Coordinator —Human Resources Manager
52 Bartholomew reviewed the staff recommendation to approve the appointment of Thomas Hoffman to
53 the position of Environmental Coordinator. She reviewed Mr. Hoffman's qualifications and
54 professional background. If approved Mr. Hoffman would start in the new position in mid-
55 September.
56 Council Member Manthey moved to approve the appointment of Thomas Hoffman as recommended.
57 Council Member Maher seconded the motion. Motion carried on a voice vote
58
59 PUBLIC SAFETY DEPARTMENT REPORT
60 4A) Consider Authorization to sell Canine Justice to Officer Pete Noll — Public Safety Director
61 Swenson reviewed his recommendation that the Police Department be authorized to sell retiring K9
62 Justice to his handler, Officer Pete Noll.
63 Council Member Maher moved to approve the sale of Canine Justice as recommended. Council
64 Member Rafferty seconded the motion. Motion carried on a voice vote
65
66 PUBLIC SERVICES DEPARTMENT REPORT
67 There was no report from the Public Services Department.
68
69 COMMUNITY DEVELOPMENT DEPARTMENT REPORT
70
71 6A) Consider Resolution No. 19407, Accepting bids, Awarding a Construction Contract, 2019
72 Water Tower No. 3 Project — City Engineer Hankee reported on the history of this new water tower
73 project coming forward. Ms. Hankee reviewed elements of the project, alternates for the project, and
74 the bid process/low bidder. The recommendation is to approve the base bid. She noted that Greg
75 Johnson, WSB & Associates, was present to answer specific questions. Construction oversight
76 services are also proposed. Completion is proposed for August 2021.
77
78 Mayor Reinert confirmed the amount of the engineer's original estimate compared to the proposed
79 cost.
80
81 At the Mayor's request, Ms. Hankee explained how a water tower project is funded. Water towers
82 serve the entire community so when new infrastructure is done by the City as part of development,
83 trunk charges occur and they are used for trunk improvements in the water and sanitary systems.
84
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COUNCIL MINUTES
APPROVED
85 Council Member Stoesz asked if it would be appropriate to plan for a fence around the tower. Ms.
86 Hankee said her understanding is that fences are installed where specifically needed, based on City
87 direction.
88
89 Council Member Manthey asked if the ground work around the water tower (for future park
90 development) will be done next year? Ms. Hankee said timing on that work is yet to be determined.
91 Council Member Manthey moved to approve Resolution No. 19-107 as presented. Council Member
92 Stoesz seconded the motion. Motion carried on a voice vote; Council Member Rafferty abstained.
93 6B) Consider Resolution 19-106, Rejecting Bids and Authorizing Rebid for 2020 Construction,
94 East Cedar Street & 24th Avenue/Elmcrest Avenue North Improvement Project — City Engineer
95 Hankee noted that bids were received on this joint project planned with the City of Hugo. The bids
96 received were substantially over the estimate. Staff proposes that the project be rebid next year and
97 savings are anticipated.
98 Mayor Reinert noted that the City remains committed to the project. Staff was directed to give appropriate
99 notice to impacted residents.
l0o Council Member Maher moved to approve Resolution No. 19-106 as presented. Council Member
101 Manthey seconded the motion. Motion carried on a voice vote.
102 6C) Consider Resolution No. I9-108, Authorizing Update of Pavement Management Ratings —
103 Community Development Director Grochala explained that it is normal procedure for the City to have
104 an engineer look at twenty-five percent of the City's streets each year to identify status and plan for
105 necessary work. A contract for that work is proposed.
106 The council discussed the importance of the pavement management program and the rising amount of
107 funds that have been dedicated to improving City roadways.
108 Council Member moved to approve Resolution No. 108 as presented. Council Member seconded the
l09 motion. Motion carried on a voice vote.
110
111 UNFINISHED BUSINESS
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113 There was no Unfinished Business.
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115 NEW BUSINESS
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117 There was no New Business.
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119 COMMUNITY CALENDAR
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Wednesday, August 28
Tuesday, September 3
Community Calendar —A Look Ahead
August 26, 2019 through September 9, 2019
6:30 pm, Council Chambers Environmental Board
6:00 pm, Community Room Council Work Session
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COUNCIL MINUTES
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127
APPROVED
Tuesday, September 3 6:30 pm, Council Chambers Park Board
Thursday, September 5 8:00 am, Community Room EDAC
Tik Monday, September 9 6:30 pm, Council Chambers City Council Meeting
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129 ADJOURN
130
131 -here-being no -further business, Couneil-Member Rafferty moved -to -adjourn at 7:08-p:m—CIIunei
132 Member Maher seconded the motion. Motion carried.
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134 These minutes were considered and approved at the regular Council Meeting on September 9, 2019.
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139 lia e Bartell, ity C Jeff R& ayor
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