HomeMy WebLinkAbout08-26-2019 Council PacketEXPANDED AGENDA
CITY COUNCIL AGENDA
Monday, August 26, 2019
***********
6:30 p.m.
(Broadcast live: http://northmetrotv.com/local-
meetings/lino-lakes/)
City Council: Mayor Reinert, Councilmembers Maher, Manthey, Rafferty and Stoesz
City Administrator: Jeff Karlson
SPECIAL COUNCIL WORK SESSION, 5:00 P.M.
1) 2020 Budget Discussion
COUNCIL WORK SESSION, 6:00 P.M.
Community Room (not televised)
1. Review Regular Agenda
CITY COUNCIL MEETING, 6:30 P.M.
Roll Call - Rafferty, Stoesz, Manthey, Maher, and Mayor Reinert were present
Pledge of Allegiance
Open Mike / Public Comment - none
Setting the Agenda: Addition or deletion of agenda items
The agenda was approved as presented
SPECIAL PRESENTATION
Oath of Police Service – Police Officer Jacob Cree
Oath of Fire Service – Firefighters: Jesse Fronek, Luke Evens and Vincent Kasprowicz
Recognition of Police K9 - Justice
1. CONSENT AGENDA
A) Consideration of Expenditures:
i) August 26, 2019 (Check No. 110808 through 110908) in the Amount of
$1,509,741.09
B) Consider Approval of August 5, 2019 Council Work Session Minutes
C) Consider Approval of August 12, 2019 Council Work Session Minutes
D) Consider Approval of August 12, 2019 Council Meeting Minutes
Action Taken: Motion by Manthey, seconded by Stoesz, to approve
Consent Agenda Items 1A through 1D as presented was adopted
Council Agenda -2- August 26, 2019
2. FINANCE DEPARTMENT REPORT
No Report
3. ADMINISTRATION DEPARTMENT REPORT
A) Consider Appointment of Environmental Coordinator, Karissa Bartholomew
Action Taken: Motion by Manthey, seconded by Maher, to approve
the appointment of Thomas Hoffman, was adopted
4. PUBLIC SAFETY DEPARTMENT REPORT
A) Consider Authorization to sell Canine Justice to Officer Pete Noll
Action Taken: Motion by Maher, seconded by Rafferty, to approve
the sale of Canine Justice as recommended, was adopted
5. PUBLIC SERVICES DEPARTMENT REPORT
No Report
6. COMMUNITY DEVELOPMENT REPORT
A) Consider Resolution No. 19-107, Accepting bids, Awarding a Construction Contract,
2019 Water Tower No. 3 Project, Diane Hankee
Action Taken: Motion by Manthey, seconded by Stoesz, to approve
Resolution No. 19-107 as presented, was adopted (Abstain – Rafferty)
B) Consider Resolution 19-106, Rejecting Bids and Authorizing Rebid for 2020
Construction, East Cedar Street & 24th Avenue/Elmcrest Avenue North Improvement
Project, Diane Hankee
Action Taken: Motion by Maher, seconded by Manthey, to approve
Resolution No. 19-106 as presented, was adopted
C) Consider Resolution No. 19-108, Authorizing Update of Pavement Management
Ratings, Michael Grochala
D) Action Taken: Motion by Rafferty, seconded by Stoesz, to approve
Resolution No. 19-108 as presented, was adopted
7. UNFINISHED BUSINESS
None
8. NEW BUSINESS
None
Adjournment
Community Calendar – A Look Ahead
August 26, 2019 through September 9, 2019
Wednesday, August 28 6:30 pm, Council Chambers Environmental Board
Council Agenda -3- August 26, 2019
Tuesday, September 3 6:00 pm, Community Room Council Work Session
Tuesday, September 3 6:30 pm, Council Chambers Park Board
Monday, September 9 6:30 pm, Council Chambers City Council Meeting
CITY COUNCIL AGENDA
Monday, August 26, 2019
***********
6:30 p.m.
(Broadcast live: http://northmetrotv.com/local-
meetings/lino-lakes/)
City Council: Mayor Reinert, Councilmembers Maher, Manthey, Rafferty and Stoesz
City Administrator: Jeff Karlson
SPECIAL COUNCIL WORK SESSION, 5:00 P.M.
1) 2020 Budget Discussion
COUNCIL WORK SESSION, 6:00 P.M.
Community Room (not televised)
1. Review Regular Agenda
CITY COUNCIL MEETING, 6:30 P.M.
Call to Order and Roll Call
Pledge of Allegiance
Open Mike / Public Comment
Setting the Agenda: Addition or Deletion of Agenda Items
SPECIAL PRESENTATION
Oath of Police Service – Police Officer Jacob Cree
Oath of Fire Service – Firefighters: Jesse Fronek, Luke Evens and Vincent Kasprowicz
Recognition of Police K9 - Justice
1. CONSENT AGENDA
A) Consideration of Expenditures:
i) August 26, 2019 (Check No. 110808 through 110908) in the Amount of
$1,509,741.09
B) Consider Approval of August 5, 2019 Council Work Session Minutes
C) Consider Approval of August 12, 2019 Council Work Session Minutes
D) Consider Approval of August 12, 2019 Council Meeting Minutes
2. FINANCE DEPARTMENT REPORT
No Report
Council Agenda -2- August 26, 2019
3. ADMINISTRATION DEPARTMENT REPORT
A) Consider Appointment of Environmental Coordinator, Karissa Bartholomew
4. PUBLIC SAFETY DEPARTMENT REPORT
A) Consider Authorization to sell Canine Justice to Officer Pete Noll.
5. PUBLIC SERVICES DEPARTMENT REPORT
No Report
6. COMMUNITY DEVELOPMENT REPORT
A) Consider Resolution No. 19-107, Accepting bids, Awarding a Construction Contract,
2019 Water Tower No. 3 Project, Diane Hankee
B) Consider Resolution 19-106, Rejecting Bids and Authorizing Rebid for 2020
Construction, East Cedar Street & 24th Avenue/Elmcrest Avenue North Improvement
Project, Diane Hankee
C) Consider Resolution No. 19-108, Authorizing Update of Pavement Management
Ratings, Michael Grochala
7. UNFINISHED BUSINESS
None
8. NEW BUSINESS
None
Adjournment
Community Calendar – A Look Ahead
August 26, 2019 through September 9, 2019
Wednesday, August 28 6:30 pm, Council Chambers Environmental Board
Tuesday, September 3 6:00 pm, Community Room Council Work Session
Tuesday, September 3 6:30 pm, Council Chambers Park Board
Thursday, September 5 8:00 am, Community Room EDAC
Monday, September 9 6:30 pm, Council Chambers City Council Meeting
WS – Item 1
WORK SESSION STAFF REPORT
Special Work Session Item No. 1
Date: August 26, 2019
To: Mayor and City Council
From: Sarah Cotton, Finance Director
Re: 2020 Budget
Background
At the August 12, 2019 Budget Work Session, the Council expressed a desire to reduce the
proposed levy increase to 8%. Based on this target, staff is proposing the following budget
cuts for 2020:
2020 Budget Cuts
Government Bldgs – Insurance (4361) $4,000
Fleet – Auto Insurance (4363) $4,500
Engineering – Professional Services (4300) $5,000
Forestry – Contracted Services (4410) $5,000
Police – Personal Services (4100) $90,717
Fire – Capital Outlay (5000) $18,200
Parks – Professional Services (4300) $18,000
Parks – Park Board Stipend (4331) $1,650
Parks – Contracted Services (4410) $12,000
Other - Operating Transfers Pavement Management (4910) $72,000
Total Budget Cuts $231,067
The 2018 Street Reconstruction project resulted in an additional debt levy requirement of
$281,799. To soften the impact of this additional debt, staff is proposing a transfer of
$100,000 from the Closed Bond Fund.
The result of the proposed budget cuts and the transfer of $100,000 from the Closed Bond
Fund is a 7.99% increase in the preliminary tax levy and a reduction in the tax capacity rate
from 41.817% in 2019 to 41.293% in 2020.
Staff is prepared to discuss the impact of the proposed budget cuts with the Council at the
work session on Monday, August 26th.
Attachments
2020 General Fund Gap Analysis
7/29/2019 8/12/2019 8/26/2019
Adopted Proposed Proposed Proposed %
2019 2020 2020 2020 Change Change
Tax Levies
Operating Levy 8,193,124 9,248,018 9,247,299 8,736,256 543,132 6.63%
Debt Levy 1,862,292 2,122,762 2,122,762 2,122,762 260,470 13.99%
Total Tax Levy 10,055,416 11,370,780 11,370,061 10,859,018 803,602 7.99%
Year-over-Year Change Levy $1,315,364 1,314,645 803,602 7.99%
Drill-Down on Year-Over-Year Levy Changes 7/29/2019 8/12/2019 8/26/2019
Adopted Proposed Proposed Proposed %
2019 2020 2020 2020 Change Change
Revenues
Property Taxes (Delinquent, Penalties/Interest)39,000 39,000 39,000 39,000 - 0.00%
Intergovt Revenue 577,105 616,722 616,722 616,722 39,617 6.86%
Business Licenses/Permits 137,600 144,233 144,233 144,233 6,633 4.82%
Non-Business Licenses/Permits 764,860 788,113 788,113 788,113 23,253 3.04%
Charges for Services 25,477 27,538 27,538 27,538 2,061 8.09%
Public Safety Service Charges 200,800 190,800 190,800 190,800 (10,000) -4.98%
Municipal Fines 119,132 116,100 116,100 116,100 (3,032) -2.55%
Miscellaneous 322,445 324,171 324,171 324,171 1,726 0.54%
Trf from Closed Bond Fund - - - 100,000 100,000 ***
Use of Reserves 594,773 - - 180,000 (414,773) -69.74%-
Total Revenues/Funding Sources 2,781,192 2,246,677 2,246,677 2,526,677 (254,515) -9.15%
Expenditures
Personal Services 7,398,006 7,783,412 7,782,693 7,692,000 293,994 3.97%
Supplies 472,775 477,825 477,825 477,825 5,050 1.07%
Other Services and Charnges 1,295,289 1,377,557 1,377,557 1,344,407 49,118 3.79%
Contracted Services 743,794 742,084 742,084 725,084 (18,710) -2.52%
Capital Outlay 94,452 60,317 60,317 42,117 (52,335) -55.41%
Others 970,000 1,053,500 1,053,500 981,500 11,500 1.19%
Total Expenditures 10,974,316 11,494,695 11,493,976 11,262,933 288,617 2.63%
Debt Service
Bonds 1,255,008 1,549,975 1,549,975 1,549,975 294,967 23.50%
Certificates of Indebtedness 607,284 572,788 572,788 572,788 (34,497) -5.68%
Total Debt Service 1,862,292 2,122,762 2,122,762 2,122,762 260,470 13.99%
0
Year-over-Year Change Levy $1,315,364 1,314,645 803,602
Total Levy Supported by Valuation Increase ($10,978,734)738,640 923,318 923,318
Gap to Maintain Flat Tax Capacity Rate 576,724 391,327 (119,716)
Tax Capacity Rate 41.817%44.389%43.535%41.293%
GENERAL FUND FORECAST GAP ANALYSIS
2019-2020
PROCLAMATION
WHEREAS, the City of Lino Lakes wishes to recognize Police K9 Justice for his service to
the Lino Lakes community; and
WHEREAS, K9 Justice became the second Police K9 to service the Lino Lakes community
when he joined the Lino Lakes Public Safety team in August 2012; and
WHEREAS, K9 Justice had over 270 deployments, located 32 suspects and missing persons,
and performed 45 public demonstrations; and
WHEREAS, K9 Justice was recognized for his exceptional canine abilities by the United
States Police Canine Association with five top level awards; and
WHEREAS, K9 Justice will be retired from active duty on September 1, 2019.
NOW, THEREFORE, BE IT RESOLVED that I, Jeff Reinert, mayor of the City of Lino
Lakes, do hereby proclaim Sunday, September 1, 2019 to be
K9 Justice Day
in the City of Lino Lakes, and I urge all Lino Lakes residents to join me in recognizing the
achievements and service of K9 Justice.
_______________________________
Jeff Reinert, Mayor
_______________________________
Julianne Bartell, City Clerk
Expenditures
August 26, 2019
Check #110807 to #110908
$1,509,741.09
Expenditures
August 26, 2019
Check #110807 to #110908
$1,509,741.09
City of Lino Lakes
Activity Codes
Code Description Code Description
401 Mayor/Council 817 Spring Fling
402 Administration 818 Winter Festival
403 Elections 819 Community Gardens
404 Cable TV 822 Family Corn Roast
405 Charter Administration 827 Gobbler Games
407 Finance 830 Adult Golf Lessons
414 Legal Consultants 835 Youth Skating Class
415 Economic Development 850 Golf Academy
416 Planning & Zoning 856 Youth Soccer
417 Engineering 857 Soccer Fundamentals
418 Community Development 860 Secret Shop
420 Police Protection 864 Preschool Playtime
421 Fire Protection 868 Little Goblins Party
422 Building Inspections 871 Flag Football
430 Streets 875 Snow Day
431 Fleet Management 876 Kite Day
432 Government Buildings 877 Rockin' in the Park
450 Parks 879 Movies in the Park
451 Recreation 890 Senior Programs
461 Environmental
462 Solid Waste Abatement
463 Forestry
494 Water
495 Sanitary Sewer
499 Other
802 Dodgeball Camp
806 Youth T-Ball
808 Youth Baseball Camp
810 Youth Playground
811 Youth Safety Camp
812 Youth Art Camps
814 Senior Programs/Book Club
AP Checks by Account Number
08/26/2019 City Council Meeting
Vendor Fund/Dept Account Amount Check # Description
League of MN Cities Insurance Trust 101-000 101-000-1550-000 127,061.00 110860 2019-2020 Property & Liability Insurance
AFSCME Council #5 101-000 101-000-2040-000 601.44 110808 PR Batch 00002.08.2019 Union Dues AFSCME
International Union 101-000 101-000-2040-000 560.00 110810 PR Batch 00002.08.2019 Union Dues 49ers
Law Enforcement Labor Services 101-000 101-000-2040-000 1,173.00 110811 PR Batch 00002.08.2019 Union Dues LELS
Met Council Environmental Services (SAC) 101-000 101-000-2120-000 14,910.00 110865 July 2019 SAC
Window Outfitters Inc. 101-000 101-000-3250-000 124.00 110905 Duplicate Permit Pulled - 12605 Creek View Ave
Met Council Environmental Services (SAC) 101-000 101-000-3414-000 -149.10 110865 July 2019 SAC
101-000 Total 144,280.34
U.S. Bank Visa 101-401 101-401-4330-000 110.15 110902 Carbone's/City Council Special Meeting
U.S. Bank Visa 101-401 101-401-4330-000 25.97 110902 Target/Food & Refreshments for Budget W.S.
Nystrom Publishing Company 101-401 101-401-4343-000 3,017.55 110873 Fall Newsletter
U.S. Bank Visa 101-401 101-401-4900-000 107.32 110902 Centerville Floral/Flowers for Former Cuncil Member's Funeral
101-401 Total 3,260.99
U.S. Bank Visa 101-402 101-402-4330-000 25.00 110902 Roseville Area Optimist Club/Lunch Meeting
Press Publications Inc. 101-402 101-402-4340-000 32.90 110882 Charter Commission Openings
Business Data Record Services 101-402 101-402-4410-000 20.10 110822 Document Destruction
TASC - Client Invoices 101-402 101-402-4410-000 91.14 110895 July Admin Fees
101-402 Total 169.14
City of Roseville 101-407 101-407-4310-000 7,392.00 110829 Ticket 108988 - 2019 NetMotion Services: IT Network Transport
City of Roseville 101-407 101-407-4310-000 11,657.00 110829 August IT Services
U.S. Bank Visa 101-407 101-407-4330-000 210.00 110902 MNGFOA/Annual Conference Registration
U.S. Bank Visa 101-407 101-407-4330-000 15.00 110902 MNGFOA/Monthly Meeting - Legislative Update
Press Publications Inc. 101-407 101-407-4340-000 77.55 110882 Annual TIF Disclosure
U.S. Bank Visa 101-407 101-407-4452-000 530.00 110902 GFOA/Certificate of Achievement- Excellence in Financial Reporti
101-407 Total 19,881.55
Rupp Anderson Squires & Waldspurger P.A. 101-414 101-414-4301-000 889.20 110884 May Legal
GDO Law 101-414 101-414-4303-000 567.00 110845 Legal Forfeitures
GDO Law 101-414 101-414-4303-000 8,500.00 110845 Legal Prosecutor Contract
101-414 Total 9,956.20
Rupp Anderson Squires & Waldspurger P.A. 101-415 101-415-4300-000 256.00 110884 May Legal
WSB & Associates Inc. 101-415 101-415-4300-000 261.00 110906 June NE Tech Corridor
WSB & Associates Inc. 101-415 101-415-4300-000 925.00 110906 June NE Tech Corridor
101-415 Total 1,442.00
Rupp Anderson Squires & Waldspurger P.A. 101-416 101-416-4300-000 320.00 110884 May Legal
WSB & Associates Inc. 101-416 101-416-4300-000 609.00 110906 June NE Tech Corridor
Press Publications Inc. 101-416 101-416-4340-000 47.10 110882 Notice of P & Z Public Hearing
101-416 Total 976.10
WSB & Associates Inc. 101-417 101-417-4300-000 351.00 110906 June 2019 MS4 Services
WSB & Associates Inc. 101-417 101-417-4300-000 159.00 110906 June GPS/GIS Annual Report
WSB & Associates Inc. 101-417 101-417-4300-000 1,192.50 110906 June 2019 Private Utility Permits
WSB & Associates Inc. 101-417 101-417-4300-000 102.00 110906 June 2019 Miscellaneous Escrow Account Review
WSB & Associates Inc. 101-417 101-417-4410-000 5,180.00 110906 June 2019 General Engineering Services
101-417 Total 6,984.50
Staples Business Credit 101-420 101-420-4200-000 369.16 110888 Paper Envelopes Sharpie Paper Dividers Scissors
Axon Enterprise Inc. 101-420 101-420-4211-000 65.00 110819 PPM Standard Battery Pack X2/X26P
U.S. Bank Visa 101-420 101-420-4211-000 247.96 110902 Royal Canine/K9 Food for Justice/Argos
U.S. Bank Visa 101-420 101-420-4211-000 99.99 110902 Amazon/Laptop External Battery
U.S. Bank Visa 101-420 101-420-4211-000 18.99 110902 Amazon/48 Pack AAA Batteries
U.S. Bank Visa 101-420 101-420-4211-000 14.99 110902 Amazon/48 Pack AA Batteries
Xtreme Custom Apparel & Promotions 101-420 101-420-4213-000 150.00 110907 Kati Safety Color Hats
U.S. Bank Visa 101-420 101-420-4214-000 71.08 110902 Vistaprint/Business Cards Promoting Tip411
U.S. Bank Visa 101-420 101-420-4214-000 75.00 110902 Awards by Hammond Inc./Volunteer recognition awards
U.S. Bank Visa 101-420 101-420-4240-000 1,140.88 110902 Axon/X26P ECD Taser
U.S. Bank Visa 101-420 101-420-4240-000 17.99 110902 Amazon/USB-C Cable
U.S. Bank Visa 101-420 101-420-4240-000 8.99 110902 Amazon/USB Adapter
U.S. Bank Visa 101-420 101-420-4240-000 -75.88 110902 Axon/Tax Refund
U.S. Bank Visa 101-420 101-420-4240-000 138.00 110902 Laser Technology Inc./Repair Laser Speed Measuring Device
U.S. Bank Visa 101-420 101-420-4321-000 1,493.40 110902 Verizon Wireless
U.S. Bank Visa 101-420 101-420-4330-000 2,250.00 110902 MNCIT/Tuition for OFC's & SGT CIT Training
League of MN Cities Insurance Trust 101-420 101-420-4360-000 14,421.00 110860 2019-2020 Property & Liability Insurance
Aspen Mills Inc. 101-420 101-420-4370-000 236.53 110817 Uniform Allowance M. Christensen
Aspen Mills Inc. 101-420 101-420-4370-000 879.35 110817 New Hire Uniform S. Bergeron
Aspen Mills Inc. 101-420 101-420-4370-000 12.00 110817 Uniform Allowance T. Vang
Page 1
AP Checks by Account Number
08/26/2019 City Council Meeting
Vendor Fund/Dept Account Amount Check # Description
U.S. Bank Visa 101-420 101-420-4370-000 156.68 110902 Defender Dynamics LLC/Two Taser Holsters
Connexus Energy 101-420 101-420-4381-000 30.35 110809 Electric
Business Data Record Services 101-420 101-420-4410-000 60.30 110822 Document Destruction
Metro Sales Incorporated 101-420 101-420-4410-000 43.97 110866 Copier Maintenance Contract Ricoh MP 4001SP
Otter Lake Animal Care Center 101-420 101-420-4410-000 399.00 110876 Boarding & Impound
101-420 Total 22,324.73
Staples Business Credit 101-421 101-421-4200-000 43.78 110888 Pens Tape Storage Bin
U.S. Bank Visa 101-421 101-421-4211-000 -52.98 110902 Amazon/Refund Batteries For Unmarked Data Collection Radar Unit
U.S. Bank Visa 101-421 101-421-4211-000 52.98 110902 Amazon/Batteries for Unmarked Data Collection Radar Unit
U.S. Bank Visa 101-421 101-421-4211-000 18.19 110902 Amazon/Blood Glucose Test Strips & Meter
U.S. Bank Visa 101-421 101-421-4214-000 49.52 110902 Costco/Fire Prevention Event - Lakewood Apts.
U.S. Bank Visa 101-421 101-421-4300-000 25.00 110902 MN Board of Firefighter Training/License for POC Firefighter
U.S. Bank Visa 101-421 101-421-4321-000 130.08 110902 Verizon Wireless
Macqueen Equipment Inc. 101-421 101-421-4370-000 273.23 110861 New POC FF L. Evens
U.S. Bank Visa 101-421 101-421-4370-000 121.90 110902 Aspen Mills/Cargo Pants - Fire Uniform
Emergency Response Solutions 101-421 101-421-4410-000 104.00 110839 Labor
Emergency Response Solutions 101-421 101-421-4410-000 2,400.00 110839 SCBA Flow Test
101-421 Total 3,165.70
U.S. Bank Visa 101-422 101-422-4321-000 150.04 110902 Verizon Wireless
U.S. Bank Visa 101-422 101-422-4330-000 130.00 110902 U of M/Erosion Control/Perimeter Control Class J. Boonstra
U.S. Bank Visa 101-422 101-422-4370-000 149.99 110902 Cabelas/Work Boots P. Moonen
City of Hugo 101-422 101-422-4410-000 197.99 110828 City of Hugo Building Inspection July 29 and 30 2019
101-422 Total 628.02
Earl F. Andersen 101-430 101-430-4223-000 121.80 110837 Signs - 15 Minute Parking
City of St. Paul 101-430 101-430-4224-000 5,235.20 110830 Asphalt Mix
U.S. Bank Visa 101-430 101-430-4321-000 51.44 110902 Verizon Wireless
Connexus Energy 101-430 101-430-4385-000 1,434.88 110809 Electric
Anoka County Highway Department 101-430 101-430-4410-000 150.00 110816 Permit Fees for 07/01/2019 to 07/31/2019
Olson's Sewer Service Inc. 101-430 101-430-4410-000 1,014.49 110874 Excavation Work To Clean Out Ditch Area - 6433 20th Avenue
101-430 Total 8,007.81
Mansfield Oil Company 101-431 101-431-4212-000 4,721.87 110862 1 990 Conv 87 Oct E-10
Mansfield Oil Company 101-431 101-431-4212-000 1,244.13 110862 511 Dyed B20 ULS#2 Clean365
U.S. Bank Visa 101-431 101-431-4212-000 49.58 110902 Bill's Superette/Non OXY Fuel For Small Engine Equip.
U.S. Bank Visa 101-431 101-431-4212-000 61.48 110902 Bill's Superette/18 Gallons Gasoline for Portable Generators
Auto Nation Ford White Bear Lake 101-431 101-431-4221-000 117.40 110818 #388 Bracket & Tube Asy
Auto Nation Ford White Bear Lake 101-431 101-431-4221-000 18.58 110818 #617 Handle - S
Boyer Trucks Inc. 101-431 101-431-4221-000 10.02 110821 #218 Clevis-YOK
Boyer Trucks Inc. 101-431 101-431-4221-000 58.64 110821 #218 Slack Adj.
Como Lube & Supplies Inc. 101-431 101-431-4221-000 118.90 110832 Engine Oil
Lano Equipment 101-431 101-431-4221-000 679.49 110859 #404 BPA - Compressor A/C
O'Reilly Automotive Stores 101-431 101-431-4221-000 19.16 110875 Oil Filters
O'Reilly Automotive Stores 101-431 101-431-4221-000 96.70 110875 Cabin & Oil Filters
O'Reilly Automotive Stores 101-431 101-431-4221-000 18.60 110875 Drain Plug
Stepp Manufacturing Co. Inc. 101-431 101-431-4221-000 97.00 110890 #265 - Burner Nozzle Gaskets Oil Filter Fuel Return Head
U.S. Bank Visa 101-431 101-431-4221-000 32.97 110902 Amazon/3 Cell Phone Car Holders
U.S. Bank Visa 101-431 101-431-4221-000 382.72 110902 Amazon/Firestone Ride-Rite Airbag Kit for #256
U.S. Bank Visa 101-431 101-431-4221-000 384.80 110902 Amazon/Phone Holders Bluetooth Speakers
U.S. Bank Visa 101-431 101-431-4221-000 242.35 110902 Amazon/Phone Holders Bluetooth Speakers
U.S. Bank Visa 101-431 101-431-4221-000 12.38 110902 Amazon/Replacement Diaphragm Kit
Grainger 101-431 101-431-4240-000 27.13 110849 Locknut Socket
Hotsy Equipment of Minnesota 101-431 101-431-4300-000 123.75 110852 Pressure Washer Inspection
Safety Kleen Corporation Inc. 101-431 101-431-4300-000 220.00 110885 Parts Washer Repair
League of MN Cities Insurance Trust 101-431 101-431-4363-000 11,813.00 110860 2019-2020 Property & Liability Insurance
AmeriPride Services Inc. 101-431 101-431-4410-000 69.50 110814 Shop Towel Services
Pomp's Tire Service Inc. 101-431 101-431-4410-000 128.00 110880 #621 Tires
101-431 Total 20,748.15
Innovative Office Solutions LLC 101-432 101-432-4200-000 736.17 110853 Toner Paper Tape Pouch Strip Flag Tab Board Stamp Note
U.S. Bank Visa 101-432 101-432-4200-000 28.87 110902 Amazon/3 Toner Cartridges for Parks & Rec. Dept. Printer
U.S. Bank Visa 101-432 101-432-4200-000 61.04 110902 Staples/Display & Magazine Holders Labels White Board Wipes
U.S. Bank Visa 101-432 101-432-4200-000 8.54 110902 OfficeMax/Pens
U.S. Bank Visa 101-432 101-432-4200-000 9.99 110902 Amazon/Academic Yearly Calendar for New Employee
O'Reilly Automotive Stores 101-432 101-432-4211-000 64.29 110875 Oil Filter & Nitrile Gloves
U.S. Bank Visa 101-432 101-432-4211-000 950.00 110902 Signs Now/Civic Complex Outdoor Signage Down Payment
Page 2
AP Checks by Account Number
08/26/2019 City Council Meeting
Vendor Fund/Dept Account Amount Check # Description
U.S. Bank Visa 101-432 101-432-4211-503 82.11 110902 Home Depot/Storage Box Window Cleaning Kits Pipe Replacement
Craig Severson Construction 101-432 101-432-4300-500 545.00 110835 Repair Cracked Windows
H&H Well Services 101-432 101-432-4300-500 2,500.00 110850 Well Repair for PW New Pump & Pipe
NAC Mechanical & Electrical 101-432 101-432-4300-502 737.96 110870 Repair Fan Cycling Switch
Summit Fire Protection Inc. 101-432 101-432-4300-503 500.00 110891 Annual Sprinkler Inspection
City of Roseville 101-432 101-432-4321-000 1,501.00 110829 August Phone Services
TDS Metrocom MN 101-432 101-432-4321-000 243.73 110896 Phone Service
Comcast 101-432 101-432-4321-502 317.95 110831 August Phone & Internet
League of MN Cities Insurance Trust 101-432 101-432-4361-000 37,287.00 110860 2019-2020 Property & Liability Insurance
Palmer West Construction 101-432 101-432-4361-000 64,746.15 110877 Civic Complex Roof
Connexus Energy 101-432 101-432-4381-500 1,151.27 110809 Electric
CenterPoint Energy 101-432 101-432-4383-500 23.51 110825 Natural Gas-1187 Main Street
CenterPoint Energy 101-432 101-432-4383-500 22.00 110825 Natural Gas-1189 Main Street
CenterPoint Energy 101-432 101-432-4383-500 29.54 110825 Natural Gas-1189 Main Street
CenterPoint Energy 101-432 101-432-4383-501 32.71 110825 Natural Gas-7741 Lake Drive
CenterPoint Energy 101-432 101-432-4383-502 104.54 110825 Natural Gas-1710 Birch Street
Centennial Utilities 101-432 101-432-4383-503 333.02 110824 Natural Gas-600 Town Center Pkwy
Ace Solid Waste Inc. 101-432 101-432-4384-500 53.00 110807 Commingle Recycling 1189 Main Street
Ace Solid Waste Inc. 101-432 101-432-4384-500 318.80 110807 Trash & Recycling - 1189 Main Street
Ace Solid Waste Inc. 101-432 101-432-4384-501 0.00 110807 Can Recycling Fire Station #1
Ace Solid Waste Inc. 101-432 101-432-4384-501 70.90 110807 Trash & Recycling - 7741 Lake Drive
Ace Solid Waste Inc. 101-432 101-432-4384-502 131.91 110807 Trash & Recycling - 1710 Birch Street
Ace Solid Waste Inc. 101-432 101-432-4384-502 0.00 110807 Can Recycling Fire Station #2
Ace Solid Waste Inc. 101-432 101-432-4384-503 386.45 110807 Trash & Recycling - 640 Town Center Pkwy
Coverall of the Twin Cities 101-432 101-432-4410-500 749.00 110834 August Commercial Cleaning Service
Metro Sales Incorporated 101-432 101-432-4410-500 94.69 110866 Copier Maintenance Contract Ricoh MP C306SPF
Premium Waters Inc. 101-432 101-432-4410-500 129.24 110881 Kandiyohi Water
Coverall of the Twin Cities 101-432 101-432-4410-501 280.00 110834 August Commercial Cleaning Service
Coverall of the Twin Cities 101-432 101-432-4410-502 362.00 110834 August Commercial Cleaning Service
CES Imaging 101-432 101-432-4410-503 80.00 110827 August Plotter/Scanner Maintenance
Coverall of the Twin Cities 101-432 101-432-4410-503 2,292.00 110834 August Commercial Cleaning Service
Coverall of the Twin Cities 101-432 101-432-4410-503 1,094.00 110834 August Commercial Cleaning Service
Metro Sales Incorporated 101-432 101-432-4410-503 431.25 110866 Copier Maintenance Contract Ricoh MP 6002SP & C3504
MN Department of Labor & Industry 101-432 101-432-4452-000 30.00 110869 Boiler & Pressure Vessels
101-432 Total 118,519.63
Frattallone's/Circle Pines Ace 101-450 101-450-4211-000 264.40 110844 Cypress Mulch
Gerten Greenhouses & Garden Center Inc. 101-450 101-450-4211-000 74.43 110847 Ranger Pro 2.2 Gal
U.S. Bank Visa 101-450 101-450-4211-000 196.80 110902 Home Depot/Cypress Mulch
U.S. Bank Visa 101-450 101-450-4211-000 68.77 110902 Site One/Maint. Supplies - Birch Park Irr. Break
U.S. Bank Visa 101-450 101-450-4211-000 787.20 110902 Home Depot/Mulch for Lake Dr.Medians
U.S. Bank Visa 101-450 101-450-4211-000 9.98 110902 Home Depot/48" Level
U.S. Bank Visa 101-450 101-450-4211-000 399.74 110902 Home Depot/Lumber for Boardwalk Repair - Saddle Club Dev.
U.S. Bank Visa 101-450 101-450-4211-000 81.92 110902 Home Depot/Bug Spray Misc. Supplies
U.S. Bank Visa 101-450 101-450-4211-000 213.20 110902 Home Depot/Cypress Mulch Lake Dr. Median
U.S. Bank Visa 101-450 101-450-4211-000 426.40 110902 Home Depot/Cypress Mulch
U.S. Bank Visa 101-450 101-450-4211-000 278.99 110902 Home Depot/Lumber
U.S. Bank Visa 101-450 101-450-4211-000 196.80 110902 Home Depot/Cypress Mulch
YTS Companies LLC 101-450 101-450-4211-000 1,600.00 110908 PlayStep & Double Grind Screened Mulch
U.S. Bank Visa 101-450 101-450-4321-000 51.44 110902 Verizon Wireless
Connexus Energy 101-450 101-450-4381-000 66.75 110809 Electric
Centennial Utilities 101-450 101-450-4383-000 18.72 110824 Natural Gas-7204 Lake Drive
Centennial Utilities 101-450 101-450-4383-000 25.60 110824 Natural Gas-6811 Lake Drive
Centennial Utilities 101-450 101-450-4383-000 28.31 110824 Natural Gas-6918 Sunrise
CenterPoint Energy 101-450 101-450-4383-000 16.11 110825 Natural Gas-6520 Pheasant Run
CenterPoint Energy 101-450 101-450-4383-000 18.71 110825 Natural Gas-1179 Main Street
Ace Solid Waste Inc. 101-450 101-450-4384-000 194.89 110807 Trash & Recycling - Sunrise Park
Jimmy's Johnnys 101-450 101-450-4410-000 180.00 110855 Toilet Rental Sunrise Park
Jimmy's Johnnys 101-450 101-450-4410-000 60.00 110855 Toilet Rental Marshan Park
Jimmy's Johnnys 101-450 101-450-4410-000 60.00 110855 Toilet Rental Birch Park
Jimmy's Johnnys 101-450 101-450-4410-000 60.00 110855 Toilet Rental Lino Park
Jimmy's Johnnys 101-450 101-450-4410-000 60.00 110855 Toilet Rental Clearwater Creek
Jimmy's Johnnys 101-450 101-450-4410-000 60.00 110855 Toilet Rental Highland Meadows
Jimmy's Johnnys 101-450 101-450-4410-000 60.00 110855 Toilet Rental Behm's Park
Page 3
AP Checks by Account Number
08/26/2019 City Council Meeting
Vendor Fund/Dept Account Amount Check # Description
Jimmy's Johnnys 101-450 101-450-4410-000 60.00 110855 Toilet Rental City Hall Park
Northway Irrigation/Landscape 101-450 101-450-4410-000 1,262.00 110872 Replace Controller w/ Rainbird 2270 Tark Lake Rd.
Northway Irrigation/Landscape 101-450 101-450-4410-000 8,027.50 110872 Commercial Add On - Sunrise Park
Northway Irrigation/Landscape 101-450 101-450-4410-000 253.61 110872 Birch Park Repair 3 Valves
101-450 Total 15,162.27
U.S. Bank Visa 101-451 101-451-4211-000 4.97 110902 Walmart/Playground Glue
U.S. Bank Visa 101-451 101-451-4211-000 18.00 110902 Dollar Tree/Playground Program Supplies
U.S. Bank Visa 101-451 101-451-4211-000 63.80 110902 Walgreens/Pictures for Park Program
U.S. Bank Visa 101-451 101-451-4211-000 46.78 110902 Kai Brothers Products/Tie-Dye Supplies for Park Program
U.S. Bank Visa 101-451 101-451-4211-000 59.00 110902 Spin Art USA/Cards for Spin Art
U.S. Bank Visa 101-451 101-451-4211-000 16.98 110902 Ueerdand/Water Balloons for Park Program
Nystrom Publishing Company 101-451 101-451-4343-000 3,419.90 110873 Fall Newsletter
101-451 Total 3,629.43
Gerten Greenhouses & Garden Center Inc. 101-461 101-461-4211-000 389.85 110847 JRK Fine Fescue Mix 50#
Gerten Greenhouses & Garden Center Inc. 101-461 101-461-4211-000 129.96 110847 JRK Fine Fescue Mix 25#
Philip's Tree Care 101-461 101-461-4300-000 145.00 110879 Application of Herbicide - Fire Station 2
U.S. Bank Visa 101-461 101-461-4321-000 47.40 110902 Verizon Wireless
101-461 Total 712.21
Ace Solid Waste Inc. 101-462 101-462-4410-000 79.87 110807 Organic Recycling - Clearwater Creek
Ace Solid Waste Inc. 101-462 101-462-4410-000 204.53 110807 Organic Recycling - Marshan Park
Ace Solid Waste Inc. 101-462 101-462-4410-000 164.56 110807 Organic Recycling - Birch Park
Business Data Record Services 101-462 101-462-4410-000 320.00 110822 Document Destruction
U.S. Bank Visa 101-462 101-462-4410-000 196.92 110902 Custom Ink/Blue Heron Days T-Shirt
Walters Recycling & Refuse 101-462 101-462-4410-000 234.93 110904 Trash Spring Recycling Day
101-462 Total 1,200.81
Gerten Greenhouses & Garden Center Inc. 101-463 101-463-4211-000 33.25 110847 In-Line Check Valve
Gerten Greenhouses & Garden Center Inc. 101-463 101-463-4211-000 37.99 110847 Quick-Jet Output Check Valve SST
Gerten Greenhouses & Garden Center Inc. 101-463 101-463-4211-000 848.00 110847 Tree-Age G4
Gerten Greenhouses & Garden Center Inc. 101-463 101-463-4211-000 20.00 110847 PTC 10/32 1/4 Push 4 pk
Gerten Greenhouses & Garden Center Inc. 101-463 101-463-4211-000 37.99 110847 Quick-Jet Output Check Valve SST
101-463 Total 977.23
Jimmy's Johnnys 201-000 201-000-3810-822 255.00 110855 Toilet Rental Sunrise Park Corn Fest
201-000 Total 255.00
U.S. Bank Visa 201-203 201-203-4211-822 397.63 110902 Costco/Food for Corn Roast
U.S. Bank Visa 201-203 201-203-4211-822 6.98 110902 Walmart/Corn Roast Soda
U.S. Bank Visa 201-203 201-203-4211-822 47.84 110902 Michaels/Corn Roast Raffle Buckets
U.S. Bank Visa 201-203 201-203-4211-822 3.98 110902 Olsons/Ice for Corn Roast
Untiedt's Vegetable Farm Inc. 201-203 201-203-4211-822 400.00 110903 Corn Roaster Rental
Untiedt's Vegetable Farm Inc. 201-203 201-203-4211-822 625.00 110903 Corn
201-203 Total 1,481.43
U.S. Bank Visa 201-205 201-205-4211-890 110.00 110902 National Eagle/Admission for Senior Field Trip
Kidcreate Studio 201-205 201-205-4410-812 399.00 110856 Marvelously Messy Art Camp
201-205 Total 509.00
Petty Cash - Brian Hronski 205-497 205-497-4211-000 1,000.00 110812 Petty Cash Blue Heron Days
U.S. Bank Visa 205-497 205-497-4211-000 266.60 110902 Ruddy's Party Town 20 x 40 Tent Rental for Blue Heron Days
U.S. Bank Visa 205-497 205-497-4211-000 76.67 110902 Image Printing/ Signage for Blue Heron Days
U.S. Bank Visa 205-497 205-497-4211-000 172.50 110902 Image Printing/Blue Heron Days Banner 5K Run
205-497 Total 1,515.77
Anoka County Attorney's Office 207-420 207-420-4300-000 22.00 110815 Forfeiture Distribution ICR #19-083442
Anoka County Attorney's Office 207-420 207-420-4300-000 185.21 110815 Forfeiture Distribution ICR #18-241873
Emergency Automotive Technologies 207-420 207-420-4300-000 20.00 110838 Replay Wires Fuse Connectors Tape
Emergency Automotive Technologies 207-420 207-420-4300-000 180.00 110838 Install Ignition Off Switch
State of MN - Department of Finance 207-420 207-420-4300-000 92.60 110889 Forfeiture Distribution ICR #18-241873
State of MN - Department of Finance 207-420 207-420-4300-000 11.00 110889 Forfeiture Distribution ICR #19-083442
207-420 Total 510.81
Twin Cities Transport & Recovery 208-420 208-420-4300-000 85.00 110900 ICR # 19-194871 2003 Hyundai Santa Fe Gls/Lx
MHSRC/Range 208-420 208-420-4330-000 435.00 110867 Class K. Mobraten
MHSRC/Range 208-420 208-420-4330-000 435.00 110867 Class C. Boehme
MHSRC/Range 208-420 208-420-4330-000 435.00 110867 Class P. Noll
MHSRC/Range 208-420 208-420-4330-000 435.00 110867 Class T. Hagen
208-420 Total 1,825.00
U.S. Bank 336-470 336-470-6030-000 500.00 110901 Paying Agent Fee MN GO Improvement Bonds 2013A
336-470 Total 500.00
Page 4
AP Checks by Account Number
08/26/2019 City Council Meeting
Vendor Fund/Dept Account Amount Check # Description
Menards - Forest Lake 401-432 401-432-5000-000 31.83 110863 Nozzles - Station 2 Screws & Washers for gear grid - Station 1
401-432 Total 31.83
Ford of Hibbing 402-431 402-431-5000-000 22,457.27 110843 #806 2019 Ford Escape - Bldg Inspections
Towmaster 402-431 402-431-5000-000 19,773.00 110897 #416 Dump Box Hoist Lighting etc.
402-431 Total 42,230.27
Dell Marketing LP 403-402 403-402-5000-000 264.68 110836 Dell 23 Monitor - P2319H J. Karlson
403-402 Total 264.68
Sunram Construction Inc. 405-499 405-499-4410-119 15,105.92 110892 North Pointe Park
405-499 Total 15,105.92
Traut Companies 406-499 406-499-4304-000 65,006.13 110898 Screened Test Well No. 7
WSB & Associates Inc. 406-499 406-499-4304-000 7,088.00 110906 June Feasibility Study and Test Well Design and Analysis
WSB & Associates Inc. 406-499 406-499-4304-122 1,266.00 110906 June Lake Dr & Bituminous Trl & Birch St Warermain Looping
WSB & Associates Inc. 406-499 406-499-4304-127 3,419.25 110906 June Water Tower No. 3
Finance & Commerce Inc. 406-499 406-499-4340-127 243.78 110842 Ad for Bids Water Tower No. 3
Press Publications Inc. 406-499 406-499-4340-127 301.44 110882 Ad for Bids - Water Tower
406-499 Total 77,324.60
WSB & Associates Inc. 421-499 421-499-4304-126 4,548.00 110906 June 2019 Road Improvement Project
North Valley Inc. 421-499 421-499-4400-126 141,645.00 110871 Mill & Overlay Street Improvements
421-499 Total 146,193.00
Rupp Anderson Squires & Waldspurger P.A. 422-499 422-499-4301-125 1,038.00 110884 May Legal
WSB & Associates Inc. 422-499 422-499-4304-125 1,213.25 110906 June Northeast Drainage Right of Way Services
WSB & Associates Inc. 422-499 422-499-4304-125 22,020.00 110906 June Northeast Lino Lakes Drainage Improvemetnt Project
422-499 Total 24,271.25
WSB & Associates Inc. 424-499 424-499-4304-000 350.00 110906 June 2019 Surface Water Maintenance Project
424-499 Total 350.00
WSB & Associates Inc. 425-499 425-499-4304-128 6,489.75 110906 June Arena Acres Master Plan
Midwest Asphalt Services LLC 425-499 425-499-4410-128 11,007.74 110868 Arena Acres Park Site Work Project
425-499 Total 17,497.49
WSB & Associates Inc. 485-499 485-499-4304-000 1,127.50 110906 June Lamotte Area Street & Utility Improvements
WSB & Associates Inc. 485-499 485-499-4304-000 35,715.50 110906 June West Shadow Lake Drive ConstructionPhase
Geislinger and Sons Inc. 485-499 485-499-4400-000 468,869.35 110846 West Shadow Lake Drive Area Street & Utility Improvement
485-499 Total 505,712.35
WSB & Associates Inc. 486-499 486-499-4304-000 20,528.25 110906 June 2019 Cedar St. / 24th Ave. / Elmcrest Ane. Improvements
486-499 Total 20,528.25
League of MN Cities Insurance Trust 601-000 601-000-1550-000 5,839.00 110860 2019-2020 Property & Liability Insurance
601-000 Total 5,839.00
U.S. Bank Visa 601-494 601-494-4200-000 99.98 110902 Amazon/Keyboard Phone Mounts
Ferguson Waterworks #2516 601-494 601-494-4211-000 98.10 110841 8X1 Saddle
Hawkins Inc. 601-494 601-494-4211-000 755.38 110851 Bolt Ass'y O-Ring Nozzle & Chaining Bracket
Menards - Forest Lake 601-494 601-494-4211-000 16.95 110863 4X10 Cell Core ABS Pipe
Menards - Forest Lake 601-494 601-494-4211-000 97.42 110863 Interlock Edgers & Fabric Duraweb
Menards - Forest Lake 601-494 601-494-4211-000 53.28 110863 Torch Lighter 48" Hvy-D Tie Gorilla Cable 90deg Fmle Elbow
Rock Gardens Inc. 601-494 601-494-4211-000 218.85 110883 Red Granite 1 1/2"
U.S. Bank Visa 601-494 601-494-4211-000 42.80 110902 Target/Sun Screen
Core & Main LP 601-494 601-494-4215-000 176.00 110833 Meters
Hawkins Inc. 601-494 601-494-4222-000 4,179.94 110851 LPC-5 Chlorine & Hydrofluosilicic Acid
Hawkins Inc. 601-494 601-494-4222-000 55.00 110851 Chlorine Cylinder
Ferguson Enterprises LLC #3326 601-494 601-494-4240-000 683.55 110840 MT-202SC Locator W/Soft Case
Rupp Anderson Squires & Waldspurger P.A. 601-494 601-494-4300-129 96.00 110884 May Legal
WSB & Associates Inc. 601-494 601-494-4304-000 654.00 110906 June NE Tech Corridor
WSB & Associates Inc. 601-494 601-494-4304-000 9,095.25 110906 June Well House No.1 Rehabilitation
WSB & Associates Inc. 601-494 601-494-4304-000 1,110.00 110906 June 2019 General Engineering Services
WSB & Associates Inc. 601-494 601-494-4304-000 163.50 110906 June 2019 Miscellaneous Escrow Account Review
WSB & Associates Inc. 601-494 601-494-4304-000 560.00 110906 June NE Tech Corridor
WSB & Associates Inc. 601-494 601-494-4304-000 290.00 110906 June GPS/GIS Miscellaneous Assistance
WSB & Associates Inc. 601-494 601-494-4304-129 12,368.00 110906 June Pheasant Hill Water Main Repair
TDS Metrocom MN 601-494 601-494-4321-000 39.23 110896 Phone Service
U.S. Bank Visa 601-494 601-494-4321-000 47.40 110902 Verizon Wireless
U.S. Bank Visa 601-494 601-494-4321-000 122.88 110902 Verizon Wireless
U.S. Bank Visa 601-494 601-494-4321-000 120.03 110902 Verizon Wireless
League of MN Cities Insurance Trust 601-494 601-494-4360-000 2,685.00 110860 2019-2020 Property & Liability Insurance
League of MN Cities Insurance Trust 601-494 601-494-4363-000 235.00 110860 2019-2020 Property & Liability Insurance
Connexus Energy 601-494 601-494-4381-000 2,023.89 110809 Electric
Page 5
AP Checks by Account Number
08/26/2019 City Council Meeting
Vendor Fund/Dept Account Amount Check # Description
CenterPoint Energy 601-494 601-494-4383-000 15.00 110825 Natural Gas-1180 Birch Street
CenterPoint Energy 601-494 601-494-4383-000 20.26 110825 Natural Gas-6482 Pheasant Run S
CenterPoint Energy 601-494 601-494-4383-000 15.00 110825 Natural Gas-6774 Black Duck Drive
CenterPoint Energy 601-494 601-494-4383-000 15.00 110825 Natural Gas-6786 Clearwater Creek
Accela Inc. #774375 601-494 601-494-4410-000 247.00 110813 UB Web Pmts Trans Fees/Active Acct Fee
Gopher State One-Call 601-494 601-494-4410-000 305.77 110848 July Tickets
Instrumental Research Inc. 601-494 601-494-4410-000 150.00 110854 July Water Testing
T.A. Schifsky and Sons Inc. 601-494 601-494-4410-129 62,248.04 110894 Pheaseant Hills Water Main Repair
601-494 Total 99,103.50
League of MN Cities Insurance Trust 602-000 602-000-1550-000 9,985.00 110860 2019-2020 Property & Liability Insurance
602-000 Total 9,985.00
Core & Main LP 602-495 602-495-4211-000 2,648.59 110833 Flange Ball Check Valve Gasket & Bolt Kit
Menards - Forest Lake 602-495 602-495-4211-000 14.97 110863 Bow Rake 16T YW
Menards - Forest Lake 602-495 602-495-4211-000 9.97 110863 Bow Rake 14T Toolshop
Sycom Inc. 602-495 602-495-4211-000 650.00 110893 Hardware For Adding Pump Amp Meters
Sycom Inc. 602-495 602-495-4211-000 650.00 110893 Hardware For Adding Pump Amp Meters
Trenchers Plus Inc. 602-495 602-495-4211-000 28.33 110899 Handle
U.S. Bank Visa 602-495 602-495-4211-000 42.79 110902 Target/Sun Screen
U.S. Bank Visa 602-495 602-495-4240-000 20.89 110902 Amazon/Bluetooth Speakers
U.S. Bank Visa 602-495 602-495-4240-000 37.06 110902 Amazon/Spot Light Car Charger
U.S. Bank Visa 602-495 602-495-4240-000 213.64 110902 Amazon/Spot Lights
Sycom Inc. 602-495 602-495-4300-000 3,045.00 110893 Upgrade Sunrise Lift Panel
Sycom Inc. 602-495 602-495-4300-000 5,635.00 110893 Upgrade Blackduck Lift Panel
WSB & Associates Inc. 602-495 602-495-4304-000 54.50 110906 June 2019 Miscellaneous Escrow Account Review
WSB & Associates Inc. 602-495 602-495-4304-000 1,110.00 110906 June 2019 General Engineering Services
U.S. Bank Visa 602-495 602-495-4321-000 102.88 110902 Verizon Wireless
U.S. Bank Visa 602-495 602-495-4321-000 40.01 110902 Verizon Wireless
League of MN Cities Insurance Trust 602-495 602-495-4360-000 4,757.00 110860 2019-2020 Property & Liability Insurance
League of MN Cities Insurance Trust 602-495 602-495-4363-000 235.00 110860 2019-2020 Property & Liability Insurance
Connexus Energy 602-495 602-495-4381-000 691.16 110809 Electric
Centennial Utilities 602-495 602-495-4383-000 20.01 110824 Natural Gas-Sunrise
CenterPoint Energy 602-495 602-495-4383-000 18.36 110825 Natural Gas-2200 E. Cedar Street
CenterPoint Energy 602-495 602-495-4383-000 15.00 110825 Natural Gas-6666 Black Duck Drive
CenterPoint Energy 602-495 602-495-4383-000 23.06 110825 Natural Gas-2028 Cypress Street
CenterPoint Energy 602-495 602-495-4383-000 28.94 110825 Natural Gas-1473 Snow Goose Trail
CenterPoint Energy 602-495 602-495-4383-000 16.11 110825 Natural Gas-6300 Laurene Ave
Met Council Environmental Services 602-495 602-495-4405-000 81,467.66 110864 September Waste Water Services
Accela Inc. #774375 602-495 602-495-4410-000 247.00 110813 UB Web Pmts Trans Fees/Active Acct Fee
Gopher State One-Call 602-495 602-495-4410-000 305.78 110848 July Tickets
602-495 Total 102,128.71
KLM Engineering Inc. 801-000 801-000-2300-000 2,000.00 110857 T-Mobile Antenna Drawing Reviews
Settimi Denise & Michael 801-000 801-000-2300-000 575.67 110886 Escrow Closure - 1393 Hunters Ridge Driveway Width Variance
WSB & Associates Inc. 801-000 801-000-2300-000 334.50 110906 June Natures Refuge
WSB & Associates Inc. 801-000 801-000-2302-102 1,660.50 110906 June Eastside Villas
WSB & Associates Inc. 801-000 801-000-2308-102 355.00 110906 June Century Farm No 7th Addition
WSB & Associates Inc. 801-000 801-000-2316-102 246.00 110906 June Saddle Club 2nd Addition
Boulder Contracting LLC 801-000 801-000-2318-000 900.00 110820 Escrow Release - 2003 Rosewood St
Capstone Homes Inc. 801-000 801-000-2318-000 900.00 110823 Escrow Release - 102 Robinson Dr.
Centra Homes LLC 801-000 801-000-2318-000 3,400.00 110826 Escrow Release - 6470 Killdeer Dr.
Lang Builders Inc. 801-000 801-000-2318-000 900.00 110858 Escrow Release - 6448 Fox Rd
Paul Emmerich Construction Inc. 801-000 801-000-2318-000 5,400.00 110878 Escrow Release - 2132 21st Ave.
Sharper Homes Inc. 801-000 801-000-2318-000 900.00 110887 Escrow Release - 6567 Enid Trail
WSB & Associates Inc. 801-000 801-000-2328-102 561.50 110906 June Main Street Shoppes 2nd Addition
WSB & Associates Inc. 801-000 801-000-2336-102 32,469.75 110906 June Watermark1st Addition
WSB & Associates Inc. 801-000 801-000-2339-102 159.00 110906 June Northpointe 5th Addition
WSB & Associates Inc. 801-000 801-000-2342-103 140.00 110906 June Love To Grow On
WSB & Associates Inc. 801-000 801-000-2344-103 219.50 110906 June Lino Lakes Storage
WSB & Associates Inc. 801-000 801-000-2347-102 472.50 110906 June Saddle Club 3rd Addition
WSB & Associates Inc. 801-000 801-000-2349-102 348.50 110906 June All Seasons Rental
WSB & Associates Inc. 801-000 801-000-2353-102 1,400.50 110906 June St. Clair Estates
WSB & Associates Inc. 801-000 801-000-2359-102 1,028.50 110906 June Saddle Club 4th Addition
Rupp Anderson Squires & Waldspurger P.A. 801-000 801-000-2359-103 180.00 110884 May Legal Saddle Club 4th
801-000 Total 54,551.42
Page 6
AP Checks by Account Number
08/26/2019 City Council Meeting
Vendor Fund/Dept Account Amount Check # Description
Grand Total 1,509,741.09
Page 7
Electronic Funds Transfer
MN Statute 471.38 Subd. 3
Council Meeting August 26, 2019 Transfer In/(Out)
8/2/2019 Council PERA (334.92)
8/2/2019 Council State (33.93)
8/6/2019 Wire from 4M Fund (General Acct) 600,000.00
8/9/2019 Payroll #15 (149,106.06)
8/9/2019 Payroll #15 Federal Deposit (42,630.32)
8/9/2019 Payroll #15 PERA (41,628.05)
8/9/2019 Payroll #15 State (9,831.74)
8/9/2019 Payroll #15 Child Support (570.70)
8/9/2019 Payroll #15 State of MN Wage Levy (87.81)
8/9/2019 Payroll #15 H.S.A. Bank Pretax (2,654.75)
8/9/2019 Payroll #15 TASC Pretax (883.43)
8/9/2019 Payroll #15 ICMA 457 Def. Comp #301596 (4,490.00)
8/9/2019 Payroll #15 ICMA Roth IRA #706155 (515.75)
8/9/2019 Payroll #15 MSRS HCSP #98946-01 (1,244.04)
8/9/2019 Payroll #15 MSRS Def. Comp #98945-01 (3,460.00)
8/9/2019 Payroll #15 MSRS Roth IRS #98945-01 (540.00)
8/16/2019 HSA Bank ER Contribution (83.33)
8/19/2019 Building Permit Surcharge (1,204.33)
8/20/2019 Sales & Use Tax (3,089.00)
8/20/2019 HSA Bank ER Contribution (208.33)
CITY COUNCIL WORK SESSION
DRAFT
1
CITY OF LINO LAKES 1
MINUTES 2
3
DATE : August 5, 2019 4
TIME STARTED : 6:00 p.m. 5
TIME ENDED : 8:05 p.m. 6
MEMBERS PRESENT : Council Member Rafferty, Maher (part), 7
Stoesz and Mayor Reinert 8
MEMBERS ABSENT : Council Member Manthey 9
10
Staff members present: City Administrator Jeff Karlson (part); Public Safety Director 11
John Swenson; Finance Director Sarah Cotton; Public Services Director Rick DeGardner; 12
City Clerk Julie Bartell 13
1. Small Wireless Facilities - Telecommunications Attorney Mike Bradley 14
introduced himself, noting his experience with drafting local government law (right of 15
way, drone, scooters, etc). He reviewed a PowerPoint presentation that included 16
information on the following: 17
- Small Cell Background, the rise of 5G; 18
- Actual area served by 5G is small at this point and the technology is out a few 19
years; 20
(Council Member Stoesz remarked that it’s possible that wi-fi construction will 21
end as use goes through the 5G network); 22
- Impact on Providers and Expected Return; 23
- 5G will be delivered in two ways – macro antennas and small cell network; 24
- Explanation of Small Cells and Impacts on the City (ROW, aesthetics, staff time); 25
- Estimate that it will be at least four years before 5G comes to Lino Lakes; 26
27
Council Member Stoesz asked if placement of antennas on private residences is 28
anticipated. Mr. Bradley responded that it’s not as likely but discussion on that type of 29
regulation is underway. 30
31
- State and Federal Small Cell Laws and Rules (a blended approach between federal 32
and state law is recommended); 33
- Summary of Proposed Ordinance (permit process through Public Works 34
Department); full summary included in written staff report. 35
36
Council Member Maher asked if the City could legally opt out of allowing the 37
infrastructure and Mr. Bradley said no that is not an option. 38
39
Council Member Stoesz suggested that the council should have additional time for review 40
of the ordinance before formal consideration. Staff present concurred. 41
42
Director DeGardner said his department will begin working on a process to handle 43
permitting. He anticipates keeping the council up to date as this moves forward. He 44
CITY COUNCIL WORK SESSION
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2
added that other cities are in the same situation so there will be some sharing of 45
information while setting up a process that works for Lino Lakes. 46
47
Council Member Stoesz asked if there is consideration of the energy that will be used; 48
Mr. Bradley explained that state law allows for the City to charge a fee that includes the 49
cost of use. 50
51
The council will consider the ordinance with a delay of two weeks. 52
2. Q2 2019 Public Safety Update – Public Safety Director Swenson reviewed the 53
written report, including information on the Police Division and Fire Division statistics. 54
Notable events that occurred during the 2nd quarter were reported. Director Swenson 55
reviewed 2019 Areas of Focus. He noted two recent resignations from the Police 56
Division and a hiring recommendation that may be coming forward. 57
58
The council asked that the report be forwarded to all council members. 59
3. Public Works Facility – Public Services Director DeGardner was not present so 60
Finance Director Cotton stated that staff is seeking basic council direction at this point. 61
That would be direction on the options presented by the consultant at the last discussion. 62
63
Council Member Rafferty asked about financing options. Ms. Cotton suggested that 64
bonding would be the most likely financing tool. She noted that the last year for debt 65
service for the YMCA project is 2022 and for the signal project that would be 2023. The 66
City could finance this project in an interim fashion until those debt services are done. 67
She noted that the figures noted are just construction and there would be additional soft 68
costs. 69
70
Council Member Rafferty remarked that moving forward with some equipment purchases 71
(as requested on the council agenda) without a place to store new equipment is a question 72
for him. 73
74
Ms. Cotton spoke on options for interim financing, noting the Closed Bond Fund or 75
interest only as possibilities. She would work with the City’s finance consultant if the 76
council wants to move forward. 77
78
Mayor Reinert suggested that transportation costs can run very high with such a large 79
project so he wonders if Moline Concrete in Lino Lakes would be a good option. This 80
would be a bid project. 81
82
Mayor Reinert remarked that the scope of the project is the current question eru\w3456for 83
the council. 84
85
The council would like to receive a professional opinion from Director DeGardner on 86
what is practical and needed. 87
88
CITY COUNCIL WORK SESSION
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3
Council Member Rafferty remarked that the current situation is something of a “bone 89
yard” and he’d like to see improvement; City property should be a good example within 90
the area. There has to be some modernization but it should make business sense. 91
92
The Mayor said he likes the creative financing ideas. Perhaps some numbers could be 93
brought forward with options attached. 94
4. Council Updates on Boards/Commissions - 95
96
NorthMetro TV – Cindy Hanson is no longer a member of the board. 97
5. Monthly Progress Report – Administrator Karlson was not present. The 98
council will contact Mr. Karlson with any questions on the written report. 99
6. Review Regular Agenda – 100
101
Item 3C – Pledge of Allegiance – Finance Director Cotton reviewed the resolution. The 102
council requested that language be added to the resolution to require that those present 103
“stand during the pledge if they are physically able”. 104
Item 4A – Anoka County All Hazard Mitigation Plan Agreement - Director Swenson 105
remarked that this comes forward on a fairly routine basis. Jurisdictions are asked to 106
review the plan and he is recommending reaffirming the City’s participation. 107
Item 5A – Purchase of Jetter and Utilities Truck - The council expressed concern about 108
the ability to store this equipment indoors. Director DeGardner stated that the equipment 109
would definitively be stored inside. 110
111
Council Member Rafferty said he’d like to be cautious and perhaps hold off on the 112
purchase. There may be more information to be had. 113
114
Director DeGardner noted the summary sheet that had been provided to the council. One 115
of the biggest concerns that the jetter purchase would address would be the ability to deal 116
with emergencies in the City. Also the equipment would allow the City to clear sewer 117
lines on a regular basis, something that requires contracted services at this time. 118
119
Council Member Stoesz asked if the use of a jetter is mainly exclusive to government 120
work. Director DeGardner said there are certainly private contractors using the 121
equipment. Council Member Stoesz asked about the possibility of a longer term contract 122
for the equipment. Mayor Reinert asked how many emergency situations the City has 123
experienced and Director DeGardner said they are infrequent, but added that wouldn’t be 124
the only use as staff would also utilize the equipment for regular maintenance activities. 125
126
Mayor Reinert suggested that to help the council understand the value, could staff put 127
together some figures that represent the value of purchasing the equipment. Finance 128
CITY COUNCIL WORK SESSION
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4
Director Cotton suggested that internal documents have suggested a savings to the utility 129
fund of $15,000 per year. Director DeGardner said if the council would like to delay, this 130
isn’t an urgent situation. 131
132
Council Member Rafferty asked if the water main work underway is related in any way to 133
this equipment and Mr. DeGardner said no. 134
135
Council Member Stoesz asked if contractor installed culverts become the maintenance 136
responsibility of the City and Mr. DeGardner said yes, as part of the City’s Surface Water 137
Management Program. 138
139
Mayor Reinert expressed his support for the purchase of the jetter, noting the good 140
information he’s heard. His question is more on the GMC Sierra. Director DeGardner 141
explained that both of these proposed purchases would be funded from the Water and 142
Sewer Fund, not fleet capital. Mr. DeGardner said staff has provided information in the 143
written report on the need for this vehicle. Council Member Rafferty asked how many 144
other 250s and 350s are in City service (Director Gardner will get that information 145
together). 146
147
The council will delay discussion of the matter to the next budget meeting.| 148
149
Item 6A – Change Order for Pheasant Hills Circle Project – Public Services Director 150
DeGardner reviewed the changes that have occurred within the project. The cost of the 151
changes was noted and he explained that it would be funded through the Water Fund. He 152
updated the council on the project. He added that they intend to re-televise the lines after 153
the work is complete and to share that video with the residents. 154
155
Item 3B, Conditional Offer to Sarah Cotton – Administration Karlson reviewed his 156
written report. Staff and council are expressing interest in seeing Ms. Cotton become the 157
next City Administrator when that position is open. 158
159
7. Adjourn 160
161
The meeting was adjourned at 8:05 p.m. 162
163
These minutes were considered, corrected and approved at the regular Council meeting held on 164
August 27, 2019. 165
166
167
168
169
Julianne Bartell, City Clerk Jeff Reinert, Mayor 170
171
COUNCIL MINUTES
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1
CITY OF LINO LAKES 1
MINUTES 2
3
DATE : August 12, 2019 4
TIME STARTED : 6:30 p.m. 5
TIME ENDED : 7:00 p.m. 6
MEMBERS PRESENT : Council Member Rafferty, Maher, 7
Manthey, Stoesz and Mayor Reinert 8
MEMBERS ABSENT : 9
10
Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 11
Grochala; Director of Public Safety John Swenson; City Engineer Diane Hankee and City Clerk Julie 12
Bartell 13
14
PUBLIC COMMENT 15
16
No one was present to address the council regarding a matter not on the agenda. 17
18
SETTING THE AGENDA 19
20
The agenda was approved as presented. 21
22
SPECIAL PRESENTATION 23
24
Presentation of check to the Lino Lakes Recreation Department from the Chain of Lakes Rotary Club, 25
in the amount of $1,108. 26
27
CONSENT AGENDA 28
29
Council Member Maher moved to approve the Consent Agenda, Items 1A through 1I, as presented. 30
Council Member Stoesz seconded the motion. Motion carried on a voice vote. 31
32
ITEM ACTION 33
34
Consideration of Expenditures: 35
36
August 12, 2019 (Check No. 110703 – 110806 37
in the amount of $723,662.01) Approved 38
39
July 22, 2019 Council Work Session Minutes Approved 40
41
July 22, 2019 City Council Meeting Minutes Approved 42
43
July 29, 2019 Closed Session Minutes Approved 44
45
COUNCIL MINUTES
DRAFT
2
July 28, 2019 Special Session Minutes (budget) Approved 46
47
Consider approval of Resolution No. 19-99, for 48
Issuance of Temp On-Sale Intoxicating Beverage 49
Permit, Tavern on Main/Blue Heron Days Approved 50
51
Consider Approval of Resolution No. 19-102, Off-Sale 52
Liquor and Tobacco License, Curtis Christenson, Liquor 53
Barrel Approved 54
55
Consider Approval of Resolution No. 19-103, On-Sale 56
Liquor License for El Zocalito, LLC Approved 57
58
Consider Approval of Resolution No. 19-105, Special 59
Event Permit and 1-4 Day Temporary Liquor for 60
Hammerheart Brewing Company Approved 61
62
FINANCE DEPARTMENT REPORT 63
There was no report from the Administration Department. 64
65
ADMINISTRATION DEPARTMENT REPORT 66
3A) Item 3A regarding Small Wireless Facility Standards was removed from the agenda. 67
3B) Consider Resolution No. 19-95, Regarding Conditional Offer to Sarah Cotton – 68
Administrator Karlson reviewed his written report endorsing Finance Director Sarah Cotton to be the 69
next City Administrator. He is requesting that the council approve a resolution affirming the 70
council’s commitment to promote Sarah. 71
Mayor Reinert commended Jeff Karlson on his work as City Administrator. He recognizes what Ms. 72
Cotton has brought to the City. She would more than likely have many other opportunities so he 73
recommends this conditional job offer. This sets up a good succession plan for leadership at the City. 74
Council Member Rafferty moved to approve Resolution No. 19-95 as presented. Council Member 75
Stoesz seconded the motion. Motion carried on a voice vote. 76
3C) Consider Resolution No. 19-96, Affirming the Reciting of Pledge of Allegiance – 77
Administrator Karlson reviewed his written staff report. The matter of affirming this City’s 78
commitment to having the Pledge said at its public meetings has been discussed by the council. The 79
resolution presented will provide that affirmation along with making it a requirement at City board 80
meetings. 81
Mayor Reinert said the requirement to say the Pledge is in the City Code but the council decided that 82
the practice and wording should be affirmed and expanded to City Boards. 83
COUNCIL MINUTES
DRAFT
3
Council Member Rafferty moved to approve Resolution No. 19-96 as presented. Council Member 84
Stoesz seconded the motion. Motion carried on a voice vote. 85
3D) Consider Second Amendment to VLAWMO Joint Powers Agreement – Administrator 86
Karlson reported that the Vadnais Lakes Area Water Management Organization (VLAWMO) is 87
requesting this amendment that would allow them to utilize revenue bonds to secure funds through 88
the Minnesota Pollution Control Agency (MPCA) for a large project in their district. VLAWMO is 89
asking all member cities to approve the amendment. 90
Council Member Maher moved to authorize execution of the amendment as presented. Council 91
Member Rafferty seconded the motion. Motion carried on a voice vote. 92
3E) Consider Appointment of Paid On-Call Firefighter – Public Safety Director Swenson 93
updated the council on staffing levels at the City’s two fire stations. He is recommending that the 94
City appoint Mr. Vince Kasprowicz, effective August 25, to the position of Paid On-Call Firefighter. 95
Council Member Manthey moved to approve the appointment of Vince Kasprowicz as recommended. 96
Council Member Maher seconded the motion. Motion carried on a voice vote 97
98
PUBLIC SAFETY DEPARTMENT REPORT 99
4A) Consider Resolution No. 19-100, Reaffirming Lino Lakes Participation in Anoka County 100
All Hazard Mitigation Plan – Public Safety Director Swenson explained that the resolution before 101
the council would approve an updated Anoka County All Hazard Mitigation Plan. It is required that 102
the City affirm the Plan when updates occur. One benefit of having this Plan in place is that the City 103
would be allowed to seek federal funding if a situation occurred. 104
Council Member Manthey moved to approve Resolution No. 19-100 as presented. Council Member 105
Rafferty seconded the motion. Motion carried on a voice vote 106
107
PUBLIC SERVICES DEPARTMENT REPORT 108
5A) Item 5A had been removed from the agenda. 109
5B) Consider Resolution No. 19-101, Approving Settlement and Release Agreements for 1493 110
and 1505 Pheasant Hills Circle – Public Services Director DeGardner explained that staff is 111
recommending approval of this resolution that authorizes settlement of the matter of two driveway 112
removals that occurred as part of the Pheasant Hills Circle Project. The settlement funds will provide 113
for replacement costs for the driveways. 114
Council Member Maher moved to approve Resolution No. 19-101 as presented. Council Member 115
Rafferty seconded the motion. Motion carried on a voice vote. 116
117
COMMUNITY DEVELOPMENT DEPARTMENT REPORT 118
119
6A) Consider Resolution No. 19-97, Approving Change Order No. 1, 2019 Pheasant Hills 120
Circle Project – City Engineer Hankee reviewed the written staff report. She reviewed the work 121
COUNCIL MINUTES
DRAFT
4
included in the Pheasant Hills Circle Project and the change order presented for approval. Council 122
Member Stoesz asked if the work has been done already and City Engineer Hankee confirmed that it 123
has been completed. 124
125
Council Member Rafferty noted that he lives in the area and he’s heard many positive things from the 126
neighbors about the work of City Engineer Hankee. 127
Council Member Maher moved to approve Resolution No. 19-97 as presented. Council Member 128
Rafferty seconded the motion. Motion carried on a voice vote. 129
6B) Consider Resolution No. 19-104, Accepting Quotes and Awarding a Construction Contract 130
for the 2019 Trail Project – City Engineer Hankee said the City has received quotes for this project. 131
She reviewed the project elements. Two quotes were received and staff proposes to award the 132
construction contract to the low quoter, Bituminous Roadways, Inc. She noted the funding source. 133
134
Council Member Manthey asked for an explanation of the root barriers that will be installed for the 135
Snow Goose Trail. Ms. Hankee said there are different types of barriers and this will be plastic and 136
will provide protection to the trail. The date October 25th is proposed for completion. 137
138
Council Member Stoesz asked how residents will be informed? Ms. Hankee remarked that a 139
neighborhood wide mailing would seem appropriate in this case. 140
141
Council Member Rafferty moved to approve Resolution No. 19-104 as presented. Council Member 142
Manthey seconded the motion. Motion carried on a voice vote. 143
144
UNFINISHED BUSINESS 145
146
There was no Unfinished Business. 147
148
NEW BUSINESS 149
150
There was no New Business. 151
152
COMMUNITY EVENTS 153
154
BLUE HERON DAYS FESTIVAL ACTIVITIES AND PARADE will be held the weekend of 155
August 16th, 17th and 18th. Please view the City of Lino Lakes website for the schedule of events. 156
157
COMMUNITY CALENDAR 158
Community Calendar – A Look Ahead 159
August 12, 2019 through August 26, 2019 160
Wednesday, August 14 6:30 pm, Council Chambers Planning & Zoning Board 161
August 16-18 Blue Heron Days 162
Monday, August 26 6:00 pm, Community Room Council Work Session 163
Monday, August 26 6:30 pm, Council Chambers City Council Meeting 164
165
COUNCIL MINUTES
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5
ADJOURN 166
167
There being no further business, Council Member Manthey moved to adjourn at 7:00 p.m. Council 168
Member Rafferty seconded the motion. Motion carried. 169
170
These minutes were considered and approved at the regular Council Meeting on August 26, 2019 171
172
173
174
175
Julianne Bartell, City Clerk Jeff Reinert, Mayor 176
177
CITY COUNCIL WORK SESSION
DRAFT
1
CITY OF LINO LAKES 1
MINUTES 2
3
DATE : August 12, 2019 4
TIME STARTED : 5:30 p.m. 5
TIME ENDED : 6:20 p.m. 6
MEMBERS PRESENT : Council Member Rafferty, Maher, 7
Manthey, Stoesz and Mayor Reinert 8
MEMBERS ABSENT : None 9
10
Staff members present: City Administrator Jeff Karlson; Public Safety Director John 11
Swenson; Community Development Director Michael Grochala; Finance Director Sarah 12
Cotton; Public Services Director Rick DeGardner; City Clerk Julie Bartell 13
14
2020 Budget Consideration – City Finance Director Cotton distributed an updated 15
General Fund Gap Analysis. She noted that the new information included in the analysis 16
is the change in valuation from the County and a $180,000 surplus identified for 2019. 17
Those changes would result in a reduction from 13.07% to 11.30% for Year-Over-Year 18
Levy Increase. Council Member Stoesz asked if the surplus is at risk for disappearing 19
over the rest of 2019. Ms. Cotton said that most of the surplus is related to personnel 20
savings (vacancies) so that shouldn’t change. Outstanding items are assumptions and staff 21
would revise the Gap Analysis based on final figures. 22
23
Council Member Rafferty remarked that there are a lot of wants but he doesn’t think an 24
11% increase is feasible. It’s a big bill and it needs to come down. 25
26
Administrator Karlson remarked that a part of the increase is related to adding staff. He 27
noted that staff did reduce the budget by about $200,000 before bringing it forward. 28
29
Mayor Reinert remarked that with valuations rising significantly, he expects there should 30
be a reduction in levy. He recalled his work on the city budgets of the past decade and 31
that there were ups and downs but doing the necessary review has brought it down. It 32
was confirmed that this year is steady in building (permit) activity. 33
34
Council Member Stoesz asked if the soon to be vacated Environmental Coordinator 35
position should be reviewed. The council discussed the duties related to that position 36
and the proposed salary reduction for the position. Community Development Director 37
Grochala remarked that there is an offer out on that job and the council will see a hiring 38
request in September. 39
40
Council Member Rafferty asked about the investigative position requested by the Police 41
Department. Public Safety Director Swenson explained that the position would be non-42
sworn and would assist with certain investigative activities to free up sworn staff for other 43
duties. 44
45
CITY COUNCIL WORK SESSION
DRAFT
2
Mayor Reinert asked about the two positions requested by the Police Department. The 46
impact of cutting those would be $90,000 but one of the new positions wouldn’t begin 47
until November. 48
49
Ms. Cotton pointed out the actual increase in expenditures is 4.7%. Much of the impact 50
is related to the past use of reserves in the budget. 51
52
Staff and the council discussed the Closed Bond Fund. The Finance Director pointed out 53
that reserve use in the 2019 budget was from the General Fund and not the Closed Bond 54
Fund. 55
56
Ms. Cotton noted that the City’s policy is to maintain a fifty percent fund reserve and 57
funding above the fifty percent threshold has been earmarked for certain projects. 58
59
Staff offered the possibility of unassigning those reserve funds to bring down the budget. 60
They discussed how the funds have been assigned. Council Member Maher remarked 61
that the council has to consider wants versus needs. 62
63
Mayor Reinert remarked that he pays specific attention to the tax rate because that is the 64
real indicator of what people pay beyond valuations increases. 65
66
Mayor Reinert recommends further review, either by staff or council, to bring down the 67
proposed budget. Specific scrutiny is called for. 68
69
Council Member Manthey suggested giving staff a target such as eight percent, the 70
amount of the valuation increase. 71
72
Council Member Stoesz wondered if a temporary hiring freeze is in order. Community 73
Development Director Grochala noted that there’s already been an offer on the 74
Environmental Coordinator position. Public Safety Director Swenson noted that, if a 75
hiring freeze is instituted, the position of paid on call firefighter should be discussed 76
because it would be a significant disadvantage to stop hiring in that area. 77
78
Mayor Reinert remarked that he isn’t tuned in on a number (like reaching 8%) but rather 79
looking at specifics. 80
81
Administrator Karlson remarked that, beyond increasing employee wages, the council has 82
in the past few years chosen to provide new funding in the base budget to parks, trails and 83
road reconstruction. That has leant itself to increasing levied funds and is built into this 84
budget as well. Community Development Director Grochala remarked that perhaps the 85
change from $600,000 in reserves to zero is too much; one possibility would be to utilize 86
the Closed Bond Fund for the parks funding as seed money. 87
88
The next budget session will be held at 5:00 p.m. on August 26. 89
90
CITY COUNCIL WORK SESSION
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3
The meeting was adjourned at 6:20 p.m. 91
92
These minutes were considered, corrected and approved at the regular Council meeting held on 93
August 26, 2019. 94
95
96
97
98
Julianne Bartell, City Clerk Jeff Reinert, Mayor 99
100
CITY COUNCIL
AGENDA ITEM 3A
STAFF ORIGINATOR: Karissa Bartholomew, Human Resources Manager
MEETING DATE: August 26, 2019
TOPIC: Consider Appointment of Environmental Coordinator
VOTE REQUIRED: 3/5
INTRODUCTION
The Council is being asked to approve the appointment of Thomas Hoffman to the Environmental
Coordinator position in the Community Development Department.
BACKGROUND
Current Environmental Coordinator Marty Asleson is retiring with the City this fall. In April and
June the City Council reviewed the Environmental Coordinator position against City needs and
a proposed salary reduction. In June a reduced salary range for the position was approved and
staff was given authorization to post to fill the position. At this time, staff has completed the
recruitment process, provided a conditional offer, and is recommending the approval of Thomas
Hoffman for the position.
The City had a total of 37 applicants for this position. Interviewed 10 candidates within the first
round, and brought back four finalists for the second round. Hoffman was unique amongst the
other candidates; he was the only one with direct experience in all areas this position operates.
Hoffman holds a Bachelor’s Degree in Natural Resources, Tree Inspector Certification, Erosion
Control Installer Certification, and has close to five years of applicable experience.
The hourly rate of pay would be $33.96, which is step 4.5 of the new wage schedule. The wage
schedule has 6 steps.
With the Council’s approval, Hoffman would start in the position by mid-September.
RECOMMENDATION
Approve the appointment of Thomas Hoffman for the Environmental Coordinator position.
CITY COUNCIL
AGENDA ITEM 4A
STAFF ORIGINATOR: John Swenson, Public Safety Director
MEETING DATE: August 26, 2019
TOPIC: Sale of Canine Justice
VOTE REQUIRED: 3/5
INTRODUCTION
Staff is seeking Council authorization to sell Canine Justice to Officer Pete Noll for $1.00.
BACKGROUND
Canine Justice was purchased in August of 2012 for use as a Police Canine (K9) and assigned
to Officer Pete Noll. Officer Noll and K9 Justice completed the United States Police Canine
Association (USPCA) on December 7, 2012 and starting working in our community.
K9 Justice has provided valuable police services to our community over the last 7 years but
over the last year has experienced health related issues that have limited his ability to continue
to perform these services.
On September 1, 2019 K9 Justice will be retired from police service. Staff is seeking Council
authorization to sell K9 Justice to Officer Noll effective September 1, 2019 for $1.00. This is
consistent with how the retirement of K9 Recon was handled in 2012.
RECOMMENDATION
Authorize the Public Safety Department to sell Canine Justice to Officer Pete Noll for $1.00.
ATTACHMENTS
None
CITY COUNCIL
AGENDA ITEM 6A
STAFF ORIGINATOR: Diane Hankee PE, City Engineer
MEETING DATE: August 26, 2019
TOPIC: Consider Resolution No. 19-107, Accepting bids, Awarding a
Construction Contract, 2019 Water Tower No. 3 Project
VOTE REQUIRED: 3/5
INTRODUCTION
Staff is requesting council’s consideration to accept bids, award construction contract, and
approving construction services contract for the 2019 Water Tower No. 3 Project.
BACKGROUND
On July 22, 2019 the City Council approved the plans and specifications and authorized the ad
for bid for 2019 Water Tower No. 3 Project. Water Tower No. 3 is a 1.5 million gallons (MG)
composite tower located off Birch Street and Centerville Road (City Property) site. The project
also includes site grading for future park improvements.
The bids included three alternates; Bid Alternate 1 for schedule and bid alternates 2 and 3 for
thinner piling pipe for the tower foundation. The Tower is a performance based contract where
the contractor's structural engineer completes the specified WEAP analysis for the structural
piling to determine if thinner piling pipe can be used in lieu of the thicker base bid piling pipe.
Bids were received for the above-referenced project on Tuesday, August 20, 2019. A total of
four bids were received. The bids were checked for mathematical accuracy and tabulated. Bid
Alternate 1 is recommended to extend the completion date at a reduced cost. Bid Alternates 2
and 3 for the thinner piling were not favorable numbers, and thus are not recommended for
award. The base bid piling is thicker, heavy duty pipe for the foundation system for the water
tower. Below is a table of bids received, which includes the Base Bid plus Bid Alternate 1 with
a Substantial Completion date of August 2, 2021.
CONTRACTOR BASE BID with BID ALT 1
Landmark Structures $4,067,000.00
McDermott $4,128,000.00
Phoenix Fabricators and Erectors $4,484,500.00
Caldwell Tanks, Inc. $4,634,000.00
The low bid was submitted by Landmark Structures for the Base Bid with Bid Alternate 1 in
the amount of $4,067,000. KLM Engineering and WSB and Associates have submitted a
proposal to complete the construction services for the 2019 Water Tower No. 3 Project in the
amount of $270,887.
The project would be funded through the City’s trunk utility fund. The completion date for this
project is August 2, 2021.
RECOMMENDATION
Staff recommends adoption of Resolution No. 19-107, Accepting the Base Bid and Alternate 1 and
Awarding a Construction Contract in the amount of $4,067,000 to Landmark Structures, for the
2019 Water Tower No. 3 Project and Approving the construction services contract with KLM
Engineering and WSB and Associates in the amount of $270,887.
ATTACHMENTS
1. Resolution 19-107
2. Bid Summary
3. Engineering Proposal
CITY OF LINO LAKES
RESOLUTION NO. 19-107
RESOLUTION ACCEPTING BIDS, AWARDING A CONSTRUCTION CONTRACT,
2019 WATER TOWER NO. 3 PROJECT
WHEREAS, pursuant to an advertisement for bids for the construction of the 2019 Water Tower
No. 3 Project, bids were received, opened and tabulated according to law, and the following bids
were received complying with the advertisement:
CONTRACTOR BASE BID with ALT 1
Landmark Structures $4,067,000.00
McDermott $4,128,000.00
Phoenix Fabricators and Erectors $4,484,500.00
Caldwell Tanks, Inc. $4,634,000.00
WHEREAS, it appears that Landmark Structures is the lowest responsible bidder of the Base Bid
and Alternate 1 with Substantial Completion of August 2, 2021;
WHEREAS, the City Council finds that it would be in the best interests of the city to proceed with
the construction oversight and administration,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes:
1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with
Landmark Structures in the name of the City of Lino Lakes for the construction of the 2019
Water Tower No. 3 Project according to the plans and specifications approved by the City
Council and on file in the office of the City Clerk.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidder the Bid
Bonds made with their bids, except that the deposits of the successful bidder and the next
two lowest bidders shall be retained until a contract has been signed.
3. Awards the construction services contract with KLM Engineering and WSB and Associates
in the amount of $270,887.00.
Adopted by the Council of the City of Lino Lakes this 26th day of August, 2019.
The motion for the adoption of the foregoing resolution was introduced by Council Member
_______________and was duly seconded by Council Member ________________ and upon
vote being taken thereon, the following voted in favor thereof:
The following voted against same:
_______________________________
Jeff Reinert, Mayor
ATTEST:
________________________
Julianne Bartell, City Clerk
PROJECT:OWNER:City of Lino LakesWSB PROJECT NO.: 013901-000Bids Opened: Tuesday, August 20, 2019, at 11:00 am Contractor Bid Bond 5%BASE BIDSubstantial CompletionSeptember 30, 20201/2" Driven PilingAlternate 1 DeductSubstantial Completion August 2, 2021Alternate 2 Deduct5/16" Driven Piling Alternate 3 Deduct3/8" Driven PilingBase Bid less Alternate 1 August 2, 2021 Substantial CompletionMcDermottx $4,418,000.00 $290,000.00 $96,492.00 $96,492.00 $4,128,000.00Landmark Structuresx $4,467,000.00 $400,000.00 $40,000.00 $10,000.00 $4,067,000.00Phoenix Fabricators and Erectors x $4,795,000.00 $310,500.00 $85,140.00 $85,140.00 $4,484,500.00Caldwell Tanks, Inc.x $5,013,000.00 $379,000.00 $96,492.00 $96,492.00 $4,634,000.00BID TABULATION SUMMARYWater Tower No. 3Engineer's Opinion of Cost$4,019,837.00 $100,000.00 $163,932.00 $108,988.00 $3,919,837.00Greg Johnson, PE Project ManagerI hereby certify that this is a true and correct tabulation of the bids as received on August 20, 2019.Page 1 of 1K:\013091-000\Admin\Construction Admin\Bidding\013091-000 Bid Summary 082019
CITY COUNCIL
AGENDA ITEM 6B
STAFF ORIGINATOR: Diane Hankee
MEETING DATE: August 26, 2019
TOPIC: Consider Resolution 19-106, Rejecting Bids and Authorizing
Rebid for 2020 Construction, East Cedar Street & 24th
Avenue/Elmcrest Avenue North Improvement Project
VOTE REQUIRED: 3/5
INTRODUCTION
Staff is requesting council consideration to reject bids and authorizing rebid for 2020
construction for the East Cedar Street & 24th Avenue/Elmcrest Avenue North Improvement
Project.
BACKGROUND
On March 11, 2019, the City Council approved the preparation of the plans and specifications for
the East Cedar Street & 24th Avenue/Elmcrest Avenue North Improvement Project. The project
includes paving 24th Avenue/Elmcrest Avenue from Tart Lake Road to the south a distance of
2,300 feet, and East Cedar Street from Otter Lake Road to the east a distance of 2,600 feet. East
Cedar Street Improvement Project includes the reclamation of the existing paved section from Otter
Lake Road east approximately 1,340 feet and paving the gravel section of Cedar from
approximately 1,340 feet east to the City of Hugo border.
The City entered into a Joint Powers Agreement with the City Hugo for cost sharing of the project.
The East Cedar Street improvements are the financial responsibility of the City of Lino Lakes and
the 24th Avenue/Elmcrest Avenue improvements are the financial responsibility of the City of
Hugo. The fees will be prorated based on the percentage of construction costs as outlined in the
JPA.
Bids were received for the above-referenced project on Thursday, August 15, 2019. A total of
four bids were received. The bids were checked for mathematical accuracy and tabulated. Below
is a table of bids received:
CONTRACTOR Cedar Street 24th Ave/Elmcrest Ave TOTAL BID
Engineer Estimate $437,045.00 $161,258.00 $598,303.00
T.A. Schifsky & Sons, Inc. $565,591.80 $211,959.80 $777,551.60
Park Construction Company $573,362.10 $225,177.10 $798,539.20
Bituminous Roadways, Inc. $646,071.50 $203,580.30 $849,651.80
Dresel Contracting, Inc. $663,435.31 $229,079.15 $892,514.46
The low bid was 23% higher than the engineer estimate. On August 19, 2019 the City of Hugo
pasted a Resolution in support of rejecting bids with the intent to rebid the project for
construction in 2020. It is recommended to re-bid the project in fall of 2019 or early 2020. Staff
anticipates the rebid will save approximately 10-15%.
RECOMMENDATION
Staff is recommending approval of Resolution 19-106, Rejecting Bids and Authorizing Rebid for
2020 Construction, East Cedar Street & 24th Avenue/Elmcrest Avenue North Improvement
Project.
ATTACHMENTS
1. Resolution No. 19-106
2. Bid Tabulation
3. Letter and Resolution from Hugo
CITY OF LINO LAKES
RESOLUTION NO. 19-106
RESOLUTION REJECTING BIDS AND AUTHRIZING REBID FOR 2020
CONSTRUCTION FOR THE EAST CEDAR STREET & 24TH AVENUE/ELMCREST
AVENUE NORTH IMPROVEMENT PROJECT
WHEREAS, pursuant to an advertisement for bids for the construction of the East Cedar Street &
24th Avenue/Elmcrest Avenue North Improvement Project, bids were received, opened and
tabulated according to law, and the following bids were received complying with the advertisement;
and
CONTRACTOR TOTAL BID
T.A. Schifsky & Sons, Inc. $777,551.60
Park Construction Company $798,539.20
Bituminous Roadways, Inc. $849,651.80
Dresel Contracting, Inc. $892,514.46
WHEREAS, it appears that T.A. Shifsky & Sons, Inc. is the lowest responsible bidder; and
WHEREAS, the bids received were more than the project budget as determined by the engineer’s
estimate; and
WHEREAS, the City Council finds that it would be in the best interests of the City to reject the
bids and rebid the project at a later date.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes:
1. The bids received are hereby rejected. The City Clerk is authorized to return the bid bonds
to the contractors.
Adopted by the Council of the City of Lino Lakes this 26th day of August, 2019.
The motion for the adoption of the foregoing resolution was introduced by Council Member
_______________and was duly seconded by Council Member ________________ and upon
vote being taken thereon, the following voted in favor thereof:
The following voted against same:
_______________________________
Jeff Reinert, Mayor
ATTEST:
________________________
Julianne Bartell, City Clerk
East Cedar Street & 24th Avenue/Elmcrest Avenue North Improvement Project (#6321887)Owner: City of Lino LakesSolicitor: WSB08/15/2019 11:00 AM CDTEngineer EstimateT. A. Schifsky & Sons, Inc Park Construction CompanyItem Code Item UofM Quantity Unit Price Extension Unit Price Extension Unit Price ExtensionA. East Cedar Street Surface Improvements$393,605.00$526,755.80$534,231.301 2021.501MOBILIZATIONLS1 $13,000.00 $13,000.00 $35,000.00 $35,000.00 $42,500.00 $42,500.002 2101.502CLEARINGTREE1 $400.00 $400.00 $1,500.00 $1,500.00 $2,020.00 $2,020.003 2101.502GRUBBINGEACH1 $400.00 $400.00 $1,500.00 $1,500.00 $1,010.00 $1,010.004 2101.505CLEARINGACRE0.1 $5,000.00 $500.00 $20,000.00 $2,000.00 $25,300.00 $2,530.005 2101.505GRUBBINGACRE0.1 $5,000.00 $500.00 $20,000.00 $2,000.00 $25,300.00 $2,530.006 2104.502SALVAGE MAIL BOX SUPPORTEACH2 $50.00 $100.00 $50.00 $100.00 $40.40 $80.807 2104.502SALVAGE SIGNEACH13 $50.00 $650.00 $50.00 $650.00 $227.00 $2,951.008 2104.503SAWING BIT PAVEMENT (FULL DEPTH)L F440 $3.00 $1,320.00$5.00 $2,200.00$1.95 $858.009 2104.503SAWING CONCRETE PAVEMENT (FULL DEPTH)L F30 $5.00 $150.00 $10.00 $300.00$4.80 $144.0010 2104.503REMOVE CURB & GUTTERL F310 $4.00 $1,240.00$7.00 $2,170.00$7.30 $2,263.0011 2104.504REMOVE CONCRETE DRIVEWAY PAVEMENTS Y40 $5.00 $200.00 $15.00 $600.00 $18.70 $748.0012 2104.504REMOVE BITUMINOUS DRIVEWAY PAVEMENTS Y520 $5.00 $2,600.00$5.00 $2,600.00 $10.60 $5,512.0013 2104.504REMOVE BITUMINOUS PAVEMENTS Y200 $5.00 $1,000.00$5.00 $1,000.00 $13.20 $2,640.0014 2104.601SALVAGE AND REINSTALL LANDSCAPE STRUCTURESLS1 $2,000.00 $2,000.00 $2,500.00 $2,500.00 $6,640.00 $6,640.0015 2105.504GEOTEXTILE FABRIC TYPE 5S Y790 $2.50 $1,975.00$3.00 $2,370.00$1.35 $1,066.5016 2105.507GRANULAR BORROW (CV)C Y80 $35.00 $2,800.00 $23.00 $1,840.00 $48.80 $3,904.0017 2105.601DEWATERINGLS1 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $4,040.00 $4,040.0018 2105.603DITCH CLEANINGL F900 $18.00 $16,200.00 $25.00 $22,500.00 $24.20 $21,780.0019 2106.507EXCAVATION ‐ COMMONC Y1220 $25.00 $30,500.00 $25.00 $30,500.00 $40.00 $48,800.0020 2106.507EXCAVATION ‐ SUBGRADEC Y420 $25.00 $10,500.00 $25.00 $10,500.00 $27.30 $11,466.0021 2112.519SUBGRADE PREPARATIONRDST17 $250.00 $4,250.00 $300.00 $5,100.00 $142.00 $2,414.0022 2118.507AGGREGATE SURFACING (CV) CLASS 5 (P)C Y253 $17.00 $4,301.00 $35.00 $8,855.00 $61.70 $15,610.1023 2118.509AGGREGATE SURFACING (CV) CLASS 2TON10 $50.00 $500.00 $50.00 $500.00 $79.30 $793.0024 2123.61STREET SWEEPER (WITH PICKUP BROOM)HOUR16 $150.00 $2,400.00 $125.00 $2,000.00 $152.00 $2,432.0025 2130.523WATERMGAL20 $50.00 $1,000.00 $50.00 $1,000.00 $25.40 $508.00Page 1
Engineer EstimateT. A. Schifsky & Sons, Inc Park Construction CompanyItem Code Item UofM Quantity Unit Price Extension Unit Price Extension Unit Price Extension26 2211.509AGGREGATE BASE CLASS 5TON1300 $20.00 $26,000.00 $20.00 $26,000.00 $20.60 $26,780.0027 2215.504FULL DEPTH RECLAMATIONS Y4180 $3.50 $14,630.00$3.50 $14,630.00$1.25 $5,225.0028 2215.507HAUL FULL DEPTH RECLAMATION (LV)C Y580 $10.00 $5,800.00$0.01$5.80 $14.50 $8,410.0029 2357.506BITUMINOUS MATERIAL FOR TACK COATGAL500 $2.50 $1,250.00$0.01$5.00$3.00 $1,500.0030 2360.504TYPE SP 9.5 WEAR CRS MIX (2,B) 3.0" THICKS Y390 $25.00 $9,750.00 $30.00 $11,700.00 $34.30 $13,377.0031 2360.509TYPE SP 9.5 WEARING COURSE MIX (2;C)TON1050 $65.00 $68,250.00 $78.00 $81,900.00 $79.20 $83,160.0032 2360.509TYPE SP 12.5 WEARING COURSE MIX (2;C)TON1160 $65.00 $75,400.00 $76.00 $88,160.00 $74.20 $86,072.0033 2502.6034" PERF PVC PIPE DRAINL F180 $25.00 $4,500.00 $15.00 $2,700.00 $15.20 $2,736.0034 2504.602ADJUST GATE VALVE & BOXEACH9 $250.00 $2,250.00 $350.00 $3,150.00 $481.00 $4,329.0035 2504.6044" POLYSTYRENE INSULATIONS Y10 $25.00 $250.00 $50.00 $500.00 $50.50 $505.0036 2505.601UTILITY COORDINATIONL S1 $1,000.00 $1,000.00 $2,500.00 $2,500.00 $1,010.00 $1,010.0037 2506.602ADJUST FRAME & RING CASTINGEACH5 $400.00 $2,000.00 $850.00 $4,250.00 $756.00 $3,780.0038 2506.602CHIMNEY SEALSEACH5 $250.00 $1,250.00 $190.00 $950.00 $247.00 $1,235.0039 2521.5186" CONCRETE WALKS F48 $13.00 $624.00 $15.00 $720.00 $15.20 $729.6040 2531.503CONCRETE CURB & GUTTER DESIGN B618L F1600 $18.00 $28,800.00 $21.50 $34,400.00 $22.80 $36,480.0041 2531.5048" CONCRETE DRIVEWAY PAVEMENTS Y160 $90.00 $14,400.00 $75.00 $12,000.00 $78.30 $12,528.0042 2531.601ADA COMPLIANCE SUPERVISORL S1 $500.00 $500.00 $1,000.00 $1,000.00 $505.00 $505.0043 2531.618TRUNCATED DOMESS F16 $65.00 $1,040.00 $50.00 $800.00 $50.50 $808.0044 2540.602TEMPORARY MAIL BOXEACH2 $50.00 $100.00 $100.00 $200.00 $40.40 $80.8045 2540.602INSTALL MAIL BOX SUPPORTEACH2 $50.00 $100.00 $150.00 $300.00 $111.00 $222.0046 2540.602MAIL BOX SUPPORTEACH1 $100.00 $100.00 $100.00 $100.00 $111.00 $111.0047 2563.601TRAFFIC CONTROLLS1 $2,500.00 $2,500.00 $18,000.00 $18,000.00 $3,030.00 $3,030.0048 2573.501STABILIZED CONSTRUCTION EXITLS1 $2,000.00 $2,000.00 $1,000.00 $1,000.00 $1,750.00 $1,750.0049 2573.502STORM DRAIN INLET PROTECTIONEACH3 $250.00 $750.00 $200.00 $600.00 $144.00 $432.0050 2573.503SILT FENCE; TYPE MSL F940 $3.00 $2,820.00$2.00 $1,880.00$2.55 $2,397.0051 2574.507COMMON TOPSOIL BORROWC Y450 $35.00 $15,750.00 $30.00 $13,500.00 $51.80 $23,310.0052 2574.508FERTILIZER TYPE 3LB490 $1.50 $735.00$8.00 $3,920.00$1.00 $490.0053 2575.505SEEDINGACRE1.4 $1,500.00 $2,100.00 $4,000.00 $5,600.00 $1,010.00 $1,414.0054 2575.508SEED MIXTURE 25‐121LB50 $5.00 $250.00 $50.00 $2,500.00$5.05 $252.50Page 2
Engineer EstimateT. A. Schifsky & Sons, Inc Park Construction CompanyItem Code Item UofM Quantity Unit Price Extension Unit Price Extension Unit Price Extension55 2575.508SEED MIXTURE 25‐131LB140 $8.00 $1,120.00 $200.00 $28,000.00$5.05 $707.0056 2575.508HYDRAULIC MULCH MATRIXLB2900 $1.00 $2,900.00$5.00 $14,500.00$6.05 $17,545.0057 2575.523RAPID STABILIZATION METHOD 3MGAL10 $120.00 $1,200.00 $700.00 $7,000.00 $808.00 $8,080.00B. 24th Avenue/Elmcrest Avenue North Surface Improvements$161,258.00$211,959.80$225,177.1058 2021.501MOBILIZATIONLS1 $4,697.00 $4,697.00 $25,000.00 $25,000.00 $49,300.00 $49,300.0059 2104.502SALVAGE MAIL BOX SUPPORTEACH9 $50.00 $450.00 $50.00 $450.00 $40.40 $363.6060 2104.502SALVAGE SIGNEACH4 $50.00 $200.00 $100.00 $400.00 $227.00 $908.0061 2104.503SAWING BITUMINOUS PAVEMENTL F130 $3.00 $390.00$5.00 $650.00$1.95 $253.5062 2104.504REMOVE BITUMINOUS DRIVEWAY PAVEMENTS Y80 $5.00 $400.00$5.00 $400.00 $11.30 $904.0063 2104.504REMOVE BITUMINOUS PAVEMENTS Y120 $5.00 $600.00$5.00 $600.00 $14.40 $1,728.0064 2118.507AGGREGATE SURFACING (CV) CLASS 5 (P)C Y21 $11.00 $231.00 $25.00 $525.00 $156.00 $3,276.0065 2118.509AGGREGATE SURFACING (CV) CLASS 2TON32 $50.00 $1,600.00 $50.00 $1,600.00 $79.30 $2,537.6066 2123.61STREET SWEEPER (WITH PICKUP BROOM)HOUR10 $150.00 $1,500.00 $125.00 $1,250.00 $152.00 $1,520.0067 2130.523WATERMGAL8 $50.00 $400.00 $50.00 $400.00 $25.40 $203.2068 2357.506BITUMINOUS MATERIAL FOR TACK COATGAL380 $2.50 $950.00$0.01$3.80$3.20 $1,216.0069 2360.504TYPE SP 9.5 WEAR CRS MIX (2,B) 3.0" THICKS Y330 $25.00 $8,250.00 $30.00 $9,900.00 $34.00 $11,220.0070 2360.509TYPE SP 9.5 WEARING COURSE MIX (2;B)TON640 $65.00 $41,600.00 $72.00 $46,080.00 $69.00 $44,160.0071 2360.509TYPE SP 12.5 WEARING COURSE MIX (2;B)TON1060 $65.00 $68,900.00 $68.00 $72,080.00 $65.00 $68,900.0072 2504.602ADJUST GATE VALVE & BOXEACH1 $250.00 $250.00 $325.00 $325.00 $495.00 $495.0073 2540.602TEMPORARY MAIL BOXEACH9 $50.00 $450.00 $50.00 $450.00 $40.40 $363.6074 2540.602INSTALL MAIL BOX SUPPORTEACH9 $50.00 $450.00 $100.00 $900.00 $111.00 $999.0075 2540.602MAIL BOX SUPPORTEACH2 $100.00 $200.00 $75.00 $150.00 $111.00 $222.0076 2563.601TRAFFIC CONTROLLS1 $1,500.00 $1,500.00 $8,000.00 $8,000.00 $2,020.00 $2,020.0077 2573.502STORM DRAIN INLET PROTECTIONEACH2 $175.00 $350.00 $150.00 $300.00 $144.00 $288.0078 2573.501STABILIZED CONSTRUCTION EXITLS1 $2,500.00 $2,500.00 $1,000.00 $1,000.00 $1,750.00 $1,750.0079 2573.503SILT FENCE; TYPE MSL F1850 $3.50 $6,475.00$2.00 $3,700.00$2.85 $5,272.5080 2574.507COMMON TOPSOIL BORROWC Y260 $35.00 $9,100.00 $30.00 $7,800.00 $51.90 $13,494.0081 2574.508FERTILIZER TYPE 3LB210 $1.50 $315.00$8.00 $1,680.00$1.00 $210.00Page 3
Engineer EstimateT. A. Schifsky & Sons, Inc Park Construction CompanyItem Code Item UofM Quantity Unit Price Extension Unit Price Extension Unit Price Extension82 2575.505SEEDINGACRE0.6 $1,500.00 $900.00 $4,000.00 $2,400.00 $1,010.00 $606.0083 2575.508SEED MIXTURE 25‐121LB30 $5.00 $150.00 $50.00 $1,500.00$5.05 $151.5084 2575.508SEED MIXTURE 25‐131LB50 $8.00 $400.00 $200.00 $10,000.00$5.05 $252.5085 2575.508HYDRAULIC MULCH MATRIXLB1470 $1.00 $1,470.00$5.00 $7,350.00$6.05 $8,893.5086 2575.523RAPID STABILIZATION METHOD 3MGAL1.5 $120.00 $180.00 $700.00 $1,050.00 $808.00 $1,212.0087 2582.5034" DBLE SOLID LINE MULTI COMPL F2560 $2.50 $6,400.00$2.35 $6,016.00$0.96 $2,457.60C. East Cedar Street Storm Sewer Improvements$43,440.00$38,836.00$39,130.8088 2105.504GEOTEXTILE FABRIC TYPE 4S Y8 $10.00 $80.00 $33.00 $264.00$3.05 $24.4089 2501.50218" RC PIPE APRONEACH2 $1,800.00 $3,600.00 $1,269.00 $2,538.00 $1,280.00 $2,560.0090 2501.602TRASH GUARD FOR 18" PIPE APRONEACH2 $700.00 $1,400.00 $437.00 $874.00 $441.00 $882.0091 2503.50312" RC PIPE SEWER DES 3006 CL VL F40 $75.00 $3,000.00 $63.00 $2,520.00 $63.60 $2,544.0092 2503.50318" RC PIPE SEWER DES 3006 CL VL F302 $80.00 $24,160.00 $70.00 $21,140.00 $70.70 $21,351.4093 2503.602CONNECT INTO EXISTING DRAINAGE STRUCTUREEACH2 $1,200.00 $2,400.00 $675.00 $1,350.00 $682.00 $1,364.0094 2506.502CONST DRAINAGE STRUCTURE DES 48‐4020EACH1 $3,000.00 $3,000.00 $4,340.00 $4,340.00 $4,380.00 $4,380.0095 2511.507RANDOM RIPRAP CLASS IIIC Y4 $250.00 $1,000.00 $130.00 $520.00 $131.00 $524.0096 2506.602CONST DRAINAGE STRUCTURE DESIGN SPEC (2'X3')EACH2 $1,800.00 $3,600.00 $2,360.00 $4,720.00 $2,380.00 $4,760.0097 2506.602CHIMNEY SEALSEACH3 $400.00 $1,200.00 $190.00 $570.00 $247.00 $741.00Base Bid Total:$598,303.00$777,551.60$798,539.20Page 4
Engineer EstimateBituminous Roadways Inc. Dresel Contracting Inc.Item Code Item UofM Quantity Unit Price Extension Unit Price Extension Unit Price ExtensionA. East Cedar Street Surface Improvements$393,605.00$591,685.70$599,234.391 2021.501MOBILIZATIONLS1 $13,000.00 $13,000.00 $28,000.00 $28,000.00 $55,640.00 $55,640.002 2101.502CLEARINGTREE1 $400.00 $400.00 $3,500.00 $3,500.00 $1,300.00 $1,300.003 2101.502GRUBBINGEACH1 $400.00 $400.00 $2,000.00 $2,000.00 $1,300.00 $1,300.004 2101.505CLEARINGACRE 0.1 $5,000.00 $500.00 $40,000.00 $4,000.00 $26,000.00 $2,600.005 2101.505GRUBBINGACRE 0.1 $5,000.00 $500.00 $40,000.00 $4,000.00 $26,000.00 $2,600.006 2104.502SALVAGE MAIL BOX SUPPORTEACH2 $50.00 $100.00 $49.00 $98.00 $221.00 $442.007 2104.502SALVAGE SIGNEACH13 $50.00 $650.00 $276.00 $3,588.00 $68.00 $884.008 2104.503SAWING BIT PAVEMENT (FULL DEPTH)L F440 $3.00 $1,320.00 $3.80 $1,672.00 $2.54 $1,117.609 2104.503SAWING CONCRETE PAVEMENT (FULL DEPTH)L F30 $5.00 $150.00 $9.20 $276.00 $6.18 $185.4010 2104.503REMOVE CURB & GUTTERL F310 $4.00 $1,240.00 $13.00 $4,030.00 $6.96 $2,157.6011 2104.504REMOVE CONCRETE DRIVEWAY PAVEMENTS Y40 $5.00 $200.00 $24.50 $980.00 $21.13 $845.2012 2104.504REMOVE BITUMINOUS DRIVEWAY PAVEMENTS Y520 $5.00 $2,600.00 $8.10 $4,212.00 $6.43 $3,343.6013 2104.504REMOVE BITUMINOUS PAVEMENTS Y200 $5.00 $1,000.00 $6.50 $1,300.00 $11.67 $2,334.0014 2104.601SALVAGE AND REINSTALL LANDSCAPE STRUCTURESLS1 $2,000.00 $2,000.00 $16,020.00 $16,020.00 $6,500.00 $6,500.0015 2105.504GEOTEXTILE FABRIC TYPE 5S Y790 $2.50 $1,975.00 $3.00 $2,370.00 $4.10 $3,239.0016 2105.507GRANULAR BORROW (CV)C Y80 $35.00 $2,800.00 $42.00 $3,360.00 $42.41 $3,392.8017 2105.601DEWATERINGLS1 $5,000.00 $5,000.00 $2,000.00 $2,000.00 $6,500.00 $6,500.0018 2105.603DITCH CLEANINGL F900 $18.00 $16,200.00 $29.50 $26,550.00 $14.08 $12,672.0019 2106.507EXCAVATION ‐ COMMONC Y1220 $25.00 $30,500.00 $34.00 $41,480.00 $14.49 $17,677.8020 2106.507EXCAVATION ‐ SUBGRADEC Y420 $25.00 $10,500.00 $34.00 $14,280.00 $15.79 $6,631.8021 2112.519SUBGRADE PREPARATIONRDST17 $250.00 $4,250.00 $536.00 $9,112.00 $260.00 $4,420.0022 2118.507AGGREGATE SURFACING (CV) CLASS 5 (P)C Y253 $17.00 $4,301.00 $48.50 $12,270.50 $52.87 $13,376.1123 2118.509AGGREGATE SURFACING (CV) CLASS 2TON10 $50.00 $500.00 $38.50 $385.00 $110.50 $1,105.0024 2123.61STREET SWEEPER (WITH PICKUP BROOM)HOUR 16 $150.00 $2,400.00 $184.00 $2,944.00 $195.00 $3,120.0025 2130.523WATERMGAL 20 $50.00 $1,000.00 $142.00 $2,840.00 $81.25 $1,625.00Page 5
Engineer EstimateBituminous Roadways Inc. Dresel Contracting Inc.Item Code Item UofM Quantity Unit Price Extension Unit Price Extension Unit Price Extension26 2211.509AGGREGATE BASE CLASS 5TON 1300 $20.00 $26,000.00 $21.00 $27,300.00 $20.55 $26,715.0027 2215.504FULL DEPTH RECLAMATIONS Y4180 $3.50 $14,630.00 $2.40 $10,032.00 $2.36 $9,864.8028 2215.507HAUL FULL DEPTH RECLAMATION (LV)C Y580 $10.00 $5,800.00 $16.00 $9,280.00 $17.37 $10,074.6029 2357.506BITUMINOUS MATERIAL FOR TACK COATGAL500 $2.50 $1,250.00 $4.50 $2,250.00 $4.86 $2,430.0030 2360.504TYPE SP 9.5 WEAR CRS MIX (2,B) 3.0" THICKS Y390 $25.00 $9,750.00 $19.50 $7,605.00 $21.06 $8,213.4031 2360.509TYPE SP 9.5 WEARING COURSE MIX (2;C)TON 1050 $65.00 $68,250.00 $88.50 $92,925.00 $94.50 $99,225.0032 2360.509TYPE SP 12.5 WEARING COURSE MIX (2;C)TON1160 $65.00 $75,400.00 $80.50 $93,380.00 $85.86 $99,597.6033 2502.6034" PERF PVC PIPE DRAINL F180 $25.00 $4,500.00 $31.50 $5,670.00 $33.87 $6,096.6034 2504.602ADJUST GATE VALVE & BOXEACH9 $250.00 $2,250.00 $274.00 $2,466.00 $540.22 $4,861.9835 2504.6044" POLYSTYRENE INSULATIONS Y10 $25.00 $250.00 $66.00 $660.00 $13.00 $130.0036 2505.601UTILITY COORDINATIONL S1 $1,000.00 $1,000.00 $6,895.00 $6,895.00 $2,431.00 $2,431.0037 2506.602ADJUST FRAME & RING CASTINGEACH5 $400.00 $2,000.00 $673.00 $3,365.00 $530.40 $2,652.0038 2506.602CHIMNEY SEALSEACH5 $250.00 $1,250.00 $410.00 $2,050.00 $195.00 $975.0039 2521.5186" CONCRETE WALKS F48 $13.00 $624.00 $24.00 $1,152.00 $69.30 $3,326.4040 2531.503CONCRETE CURB & GUTTER DESIGN B618L F1600 $18.00 $28,800.00 $28.50 $45,600.00 $46.20 $73,920.0041 2531.5048" CONCRETE DRIVEWAY PAVEMENTS Y160 $90.00 $14,400.00 $97.00 $15,520.00 $148.50 $23,760.0042 2531.601ADA COMPLIANCE SUPERVISORL S1 $500.00 $500.00 $629.00 $629.00 $385.00 $385.0043 2531.618TRUNCATED DOMESS F16 $65.00 $1,040.00 $63.00 $1,008.00 $73.70 $1,179.2044 2540.602TEMPORARY MAIL BOXEACH2 $50.00 $100.00 $49.00 $98.00 $221.00 $442.0045 2540.602INSTALL MAIL BOX SUPPORTEACH2 $50.00 $100.00 $135.00 $270.00 $195.00 $390.0046 2540.602MAIL BOX SUPPORTEACH1 $100.00 $100.00 $135.00 $135.00 $162.50 $162.5047 2563.601TRAFFIC CONTROLLS1 $2,500.00 $2,500.00 $13,418.00 $13,418.00 $28,800.00 $28,800.0048 2573.501STABILIZED CONSTRUCTION EXITLS1 $2,000.00 $2,000.00 $1,106.00 $1,106.00 $325.00 $325.0049 2573.502STORM DRAIN INLET PROTECTIONEACH3 $250.00 $750.00 $184.00 $552.00 $195.00 $585.0050 2573.503SILT FENCE; TYPE MSL F940 $3.00 $2,820.00 $4.30 $4,042.00 $3.90 $3,666.0051 2574.507COMMON TOPSOIL BORROWC Y450 $35.00 $15,750.00 $66.00 $29,700.00 $37.77 $16,996.5052 2574.508FERTILIZER TYPE 3LB490 $1.50 $735.00 $0.60 $294.00 $0.91 $445.9053 2575.505SEEDINGACRE 1.4 $1,500.00 $2,100.00 $2,458.00 $3,441.20 $845.00 $1,183.0054 2575.508SEED MIXTURE 25‐121LB50 $5.00 $250.00 $12.50 $625.00 $5.20 $260.00Page 6
Engineer EstimateBituminous Roadways Inc. Dresel Contracting Inc.Item Code Item UofM Quantity Unit Price Extension Unit Price Extension Unit Price Extension55 2575.508SEED MIXTURE 25‐131LB140 $8.00 $1,120.00 $18.50 $2,590.00 $7.80 $1,092.0056 2575.508HYDRAULIC MULCH MATRIXLB2900 $1.00 $2,900.00 $3.10 $8,990.00 $2.60 $7,540.0057 2575.523RAPID STABILIZATION METHOD 3MGAL 10 $120.00 $1,200.00 $737.00 $7,370.00 $650.00 $6,500.00B. 24th Avenue/Elmcrest Avenue North Surface Improvements$161,258.00$203,580.30$229,079.1558 2021.501MOBILIZATIONLS1 $4,697.00 $4,697.00 $11,750.00 $11,750.00 $28,350.00 $28,350.0059 2104.502SALVAGE MAIL BOX SUPPORTEACH9 $50.00 $450.00 $49.00 $441.00 $98.22 $883.9860 2104.502SALVAGE SIGNEACH4 $50.00 $200.00 $276.00 $1,104.00 $110.50 $442.0061 2104.503SAWING BITUMINOUS PAVEMENTL F130 $3.00 $390.00 $3.80 $494.00 $2.60 $338.0062 2104.504REMOVE BITUMINOUS DRIVEWAY PAVEMENTS Y80 $5.00 $400.00 $8.60 $688.00 $7.80 $624.0063 2104.504REMOVE BITUMINOUS PAVEMENTS Y120 $5.00 $600.00 $7.20 $864.00 $8.72 $1,046.4064 2118.507AGGREGATE SURFACING (CV) CLASS 5 (P)C Y21 $11.00 $231.00 $42.00 $882.00 $65.31 $1,371.5165 2118.509AGGREGATE SURFACING (CV) CLASS 2TON32 $50.00 $1,600.00 $27.50 $880.00 $65.98 $2,111.3666 2123.61STREET SWEEPER (WITH PICKUP BROOM)HOUR 10 $150.00 $1,500.00 $184.00 $1,840.00 $201.50 $2,015.0067 2130.523WATERMGAL8 $50.00 $400.00 $142.00 $1,136.00 $100.75 $806.0068 2357.506BITUMINOUS MATERIAL FOR TACK COATGAL380 $2.50 $950.00 $4.50 $1,710.00 $4.86 $1,846.8069 2360.504TYPE SP 9.5 WEAR CRS MIX (2,B) 3.0" THICKS Y330 $25.00 $8,250.00 $20.00 $6,600.00 $21.06 $6,949.8070 2360.509TYPE SP 9.5 WEARING COURSE MIX (2;B)TON640 $65.00 $41,600.00 $75.00 $48,000.00 $79.38 $50,803.2071 2360.509TYPE SP 12.5 WEARING COURSE MIX (2;B)TON1060 $65.00 $68,900.00 $73.00 $77,380.00 $78.30 $82,998.0072 2504.602ADJUST GATE VALVE & BOXEACH1 $250.00 $250.00 $274.00 $274.00 $663.00 $663.0073 2540.602TEMPORARY MAIL BOXEACH9 $50.00 $450.00 $49.00 $441.00 $123.50 $1,111.5074 2540.602INSTALL MAIL BOX SUPPORTEACH9 $50.00 $450.00 $184.00 $1,656.00 $195.00 $1,755.0075 2540.602MAIL BOX SUPPORTEACH2 $100.00 $200.00 $135.00 $270.00 $162.50 $325.0076 2563.601TRAFFIC CONTROLLS1 $1,500.00 $1,500.00 $8,946.00 $8,946.00 $8,710.00 $8,710.0077 2573.502STORM DRAIN INLET PROTECTIONEACH2 $175.00 $350.00 $184.00 $368.00 $195.00 $390.0078 2573.501STABILIZED CONSTRUCTION EXITLS1 $2,500.00 $2,500.00 $1,106.00 $1,106.00 $650.00 $650.0079 2573.503SILT FENCE; TYPE MSL F1850 $3.50 $6,475.00 $4.30 $7,955.00 $3.90 $7,215.0080 2574.507COMMON TOPSOIL BORROWC Y260 $35.00 $9,100.00 $66.00 $17,160.00 $46.83 $12,175.8081 2574.508FERTILIZER TYPE 3LB210 $1.50 $315.00 $0.60 $126.00 $1.12 $235.20Page 7
Engineer EstimateBituminous Roadways Inc. Dresel Contracting Inc.Item Code Item UofM Quantity Unit Price Extension Unit Price Extension Unit Price Extension82 2575.505SEEDINGACRE 0.6 $1,500.00 $900.00 $2,458.00 $1,474.80 $910.00 $546.0083 2575.508SEED MIXTURE 25‐121LB30 $5.00 $150.00 $12.50 $375.00 $5.60 $168.0084 2575.508SEED MIXTURE 25‐131LB50 $8.00 $400.00 $18.50 $925.00 $8.40 $420.0085 2575.508HYDRAULIC MULCH MATRIXLB1470 $1.00 $1,470.00 $3.10 $4,557.00 $4.20 $6,174.0086 2575.523RAPID STABILIZATION METHOD 3MGAL 1.5 $120.00 $180.00 $737.00 $1,105.50 $1,190.00 $1,785.0087 2582.5034" DBLE SOLID LINE MULTI COMPL F2560 $2.50 $6,400.00 $1.20 $3,072.00 $2.41 $6,169.60C. East Cedar Street Storm Sewer Improvements$43,440.00$54,385.80$64,200.9288 2105.504GEOTEXTILE FABRIC TYPE 4S Y8 $10.00 $80.00 $6.60 $52.80 $30.23 $241.8489 2501.50218" RC PIPE APRONEACH2 $1,800.00 $3,600.00 $2,310.00 $4,620.00 $2,023.00 $4,046.0090 2501.602TRASH GUARD FOR 18" PIPE APRONEACH 2 $700.00 $1,400.00 $1,248.00 $2,496.00 $1,988.00 $3,976.0091 2503.50312" RC PIPE SEWER DES 3006 CL VL F40 $75.00 $3,000.00 $80.50 $3,220.00 $103.60 $4,144.0092 2503.50318" RC PIPE SEWER DES 3006 CL VL F302 $80.00 $24,160.00 $88.50 $26,727.00 $125.54 $37,913.0893 2503.602CONNECT INTO EXISTING DRAINAGE STRUCTUREEACH2 $1,200.00 $2,400.00 $1,208.00 $2,416.00 $924.00 $1,848.0094 2506.502CONST DRAINAGE STRUCTURE DES 48‐4020EACH1 $3,000.00 $3,000.00 $5,096.00 $5,096.00 $4,655.00 $4,655.0095 2511.507RANDOM RIPRAP CLASS IIIC Y4 $250.00 $1,000.00 $231.00 $924.00 $294.00 $1,176.0096 2506.602CONST DRAINAGE STRUCTURE DESIGN SPEC (2'X3')EACH2 $1,800.00 $3,600.00 $3,802.00 $7,604.00 $2,593.50 $5,187.0097 2506.602CHIMNEY SEALSEACH3 $400.00 $1,200.00 $410.00 $1,230.00 $338.00 $1,014.00Base Bid Total:$598,303.00$849,651.80$892,514.46Page 8
14669 Fitzgerald Avenue North, Hugo, MN 55038 • (651) 762‐6300 • www.ci.hugo.mn.us
August 21, 2019
City Administrator Jeff Karlson
600 Town Center Parkway
Lino Lakes, MN 55014
Dear Mr. Karlson,
At its August 19, 2019, meeting, the Hugo City Council considered the bids for the joint street
improvement project for East Cedar Street and 24th Avenue in the City of Lino Lakes and for
Elmcrest Avenue in the City of Hugo. The Council voted to reject all bids due to the increased
cost over the most recent engineer’s estimate. Please see the enclosed resolution.
The Council appreciates the collaborative work between our two cities concerning this project,
and expressed their ongoing desire to complete the joint road project in a timely manner. The
City of Hugo is requesting the City of Lino Lakes reject all bids and immediately rebid the
project this fall for approval and construction in spring, 2020. In addition, Council further
directed staff to negotiate an amended Joint Powers Agreement with Lino Lakes allowing the
project to continue moving forward.
Please consider these requests at your Council meeting on August 26, 2019. Feel free to contact
me with any questions at 615-762-6320.
Sincerely
Bryan Bear
City Administrator
CC: Hugo Mayor and Council
CITY COUNCIL
AGENDA ITEM 6C
STAFF ORIGINATOR: Michael Grochala
C. C. MEETING DATE: August 26, 2019
TOPIC: Consider Resolution No. 19-108, Authorizing Update of
Pavement Management Ratings
VOTE REQUIRED: 3/5
INTRODUCTION
Staff is requesting City Council consideration of a professional services agreement with WSB &
Associates to update the City’s Pavement Management Ratings.
BACKGROUND
As part of the City’s Pavement Management program 25% of the City Street mileage is
inspected and rated annually. This data is recorded in the pavement management database using
PAVER software. The collected information is then used to develop the Pavement Condition
Index (PCI) for all the roads within the City. The PCI is one of the determining factors used to
develop our annual preservation, mill and overlay and street reconstruction program.
The City Engineer, WSB & Associates, has submitted a proposal to update the plan for the not to
exceed amount of $9,764. Funding for the study will come from the Pavement Management
Fund.
RECOMMENDATION
Staff is recommending approval of Resolution No. 19-108.
ATTACHMENTS
1. Resolution No. 19-108
2. WSB Proposal
CITY OF LINO LAKES
RESOLUTION NO. 19-108
RESOLUTION AUTHORIZING UPDATE OF
PAVEMENT MANAGEMENT PLAN
WHEREAS, the City has prepared a Pavement Management Plan; and
WHEREAS, the City Council finds that it is necessary to update the street ratings annually.
NOW, THEREFORE BE IT RESOLVED that The City Council of The City of Lino Lakes
hereby authorizes staff to enter into an agreement with WSB & Associates to update the
Pavement Management ratings for a not to exceed cost of $9,764.
Adopted by the Lino Lakes City Council this 26th day of August, 2019.
The motion for the adoption of the foregoing resolution was duly seconded by Council Member
_________________and upon vote being taken thereon, the following voted in favor thereof:
The following voted against same:
___________________________
Jeff Reinert, Mayor
ATTEST:
____________________________
Julianne Bartell, City Clerk
701 XENIA AVENUE S | SUITE 300 | MINNEAPOLIS, MN | 55416 | 763.541.4800 | WSBENG.COM August 19, 2019
Mr. Michael Grochala
Community Development Director
City of Lino Lakes
600 Town Center Parkway
Lino Lakes, MN 55014
Re: Pavement Management Work Plan
Lino Lakes, MN
I am pleased to submit this work plan on behalf of WSB to continue to update the City of Lino
Lake’s PAVER Pavement Management System (PPMS). We plan on working closely with City
staff in completing the pavement inspections.
Cost Summary
It is proposed that this project be billed hourly on a cost not to exceed basis, with an annual cost
not exceeding $9,764. If you are in agreement with the terms as outlined above, please sign
where indicated below and return one copy to our office.
The following tasks will be completed as part of this work plan:
1 Data Collection
WSB Staff will make any necessary updates to the pavement management database
using PAVER software.
WSB will:
• Export a quarter of the roads for this year’s inspection out of the current full city feature
class
• Review the attribution for each of these roads to ensure accurate import into PAVER
• Symbolize and export this new feature class into a web map using ArcGIS Online for use
in Collector for ArcGIS. This gives our field team a real-time look into which roads have
been inspected and which haven’t been
• Create a new inspection file within PAVER for use in the field
• Deploy data to field tablets for use in detailed field inspections
• Maintain data during the duration of the project
Cost: $1,600
2 Detailed Inspection of City Pavement
WSB will:
• Rate approximately a quarter of the roughly 103 miles of paved roads in the City of
Lino Lakes. This will be close to 26 miles of roads to be rated.
• View the segment condition on the ground
• Record information on the particular distresses
• Input that data into the pavement database
• Determine a Pavement Condition Index (PCI) based on Army Corps of Engineers
methodology
• Maintain data during the duration of the project
Cost: $5,980
3 Pavement Summary Memo
WSB will:
• Create maps and a technical memo summarizing the pavement ratings during each
year of inspection.
• Generate an updated report highlighting the current ratings and condition
Cost: $2,184
Project Timeline
Update Street Segments October 1, 2019
Detailed Inspection of City Pavement October 25, 2019
Report Summary October 31, 2019
Thank you for this opportunity to continue to develop the City of Lino Lake’s Pavement
Management System. I am confident that the level of service on this project will meet or exceed
your expectations. If you should have any questions regarding this proposal, please contact me at
763-287-8313.
Sincerely,
WSB
Andrea Blanchette, PE
Pavement/Materials Specialist
ACCEPTED BY:
City of Lino Lakes
By:
Title:
Date: