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Home My WebLink About10-14-2019 Council PacketEXPANDED AGENDA CITY COUNCIL AGENDA Monday, October 14, 2019 *********** City Council Meeting 6:30 p.m. (Broadcast live: http://northmetrotv.com/local- meetings/lino-lakes/) City Council: Mayor Reinert, Councilmembers Maher, Manthey, Rafferty and Stoesz City Administrator: Jeff Karlson CITY COUNCIL MEETING, 6:30 P.M. Roll Call – Stoesz (part), Manthey, Rafferty, Maher, and Mayor Reinert were present Pledge of Allegiance Open Mike / Public Comment - none Setting the Agenda: Addition or deletion of agenda items SPECIAL PRESENTATION 1. Introduction of 2019-2020 Lino Lakes Ambassadors 2.Oath of Police Service – Police Officer Kenny Sinna PROCLAMATION Proclamation Honoring Toastmasters and Recognizing October as Toastmasters Month 1.CONSENT AGENDA A)Consideration of Expenditures: i)October 14, 2019 (Check No. 111034 through 111104) in the Amount of $411,309.98 B)Consider Approval of September 23, 2019 Work Session Minutes C)Consider Approval of September 23, 2019 Council Meeting Minutes D)Consider Approval of Resolution No. 19-117, Appointing Election Judges for 2019 Municipal and Special Election (November 5, 2019) E)Consider Approval of 2020 Budget for Twin Cities Gateway Visitor’s Bureau Referred to work session F)Consider Approval of Exempt Permit for Lawful Gambling Conducted by the Knights of Columbus for the Annual Prime Rib Dinner at St. Joseph Church G)Consider Approval of Resolution 19-136, Approving a Peddler License for Edward Jones Financial – Daniel Chrzanowski Council Agenda -2-October 14, 2019 H)Consider Approval of September 23, 2019 Minutes for Special Budget Meeting Action Taken: Motion by Stoesz, seconded by Manthey, to approve Consent Agenda Items 1A through 1H except Item 1E that is referred to the next council work session, was adopted 2.FINANCE DEPARTMENT No Report 3.ADMINISTRATION DEPARTMENT A)Consider Appointment of Paid On-Call Firefighters Action Taken: Motion by Maher, seconded by Rafferty, to approve the appointment of Kylie Haffke and Alexander Haffke as recommended, was adopted 4. PUBLIC SAFETY DEPARTMENT No Report 5.PUBLIC SERVICES DEPARTMENT No Report 6.COMMUNITY DEVELOPMENT DEPARTMENT A)St. Clair Estates, Accepting Quotes, Diane Hankee i)Consider Resolution No. 19-132, Accepting Quotes, Open Space Plantings ii)Consider Resolution No. 19-134, Accepting Quotes, Driveway Repair at 6575 Enid Trail iii)Consider Resolution No. 19-135, Accepting Quotes, Surface Water Management System Repair and Clean Up iv) Consider Resolution No. 19-133, Accepting Quotes, Open Space Restoration & Filtration Basin/Island Area Action Taken: Motion by Rafferty, seconded by Maher, to approve Resolutions 19-132, 19-133, 19-134 and 19-135 as presented, was adopted B)Direct Bore, Inc. (502 & 510 Lilac Street), Katie Larsen i)Consider First Reading of Ordinance No. 09-19 Rezoning Property from GB, General Business to LI, Light Industrial ii)Consider Resolution No. 19-129 Approving Conditional Use Permit for Open and Outdoor Storage iii)Consider Resolution No. 19-130 Approving Site Improvement Performance Agreement Action Taken: Motion by Manthey, seconded by Maher, to approve the 1st Reading of Ordinance No. 09-19 as presented, was adopted Council Agenda -3- October 14, 2019 Action Taken: Motion by Manthey, seconded by Maher, to approve Resolution 19-129 as presented, was adopted Action Taken: Motion by Maher, seconded by Rafferty, to approve Resolution 19-130 with the addition of requiring fencing to be in place by the end of this year and paving completed by June 30, 2020, was adopted C) Consider Resolution No. 19-131 Approving Watermark PUD Development Stage Plan Amendment #3-Architectural Design Standards, Katie Larsen Action Taken: Motion by Manthey, seconded by Maher, to approve Resolutions 19-131 as presented, was adopted 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None Adjournment Following adjournment of the regular meeting, the Council will reconvene for a closed meeting to discuss labor negotiations Community Calendar – A Look Ahead October 14, 2019 through October 28, 2019 Monday, October 28 6:00 pm, Community Room Council Work Session Monday, October 28 6:30 pm, Council Chambers City Council Meeting Updated 10/14/2019 CITY COUNCIL AGENDA Monday, October 14, 2019 *********** City Council Meeting 6:30 p.m. (Broadcast live: http://northmetrotv.com/local- meetings/lino-lakes/) City Council: Mayor Reinert, Councilmembers Maher, Manthey, Rafferty and Stoesz City Administrator: Jeff Karlson CITY COUNCIL MEETING, 6:30 P.M.  Call to Order and Roll Call  Pledge of Allegiance  Open Mike / Public Comment  Setting the Agenda: Addition or Deletion of Agenda Items SPECIAL PRESENTATION 1. Introduction of 2019-2020 Lino Lakes Ambassadors 2. Oath of Police Service – Police Officer Kenny Sinna PROCLAMATION Proclamation Honoring Toastmasters and Recognizing October as Toastmasters Month 1. CONSENT AGENDA A) Consideration of Expenditures: i) October 14, 2019 (Check No. 111034 through 111104) in the Amount of $411,309.98 B) Consider Approval of September 23, 2019 Work Session Minutes C) Consider Approval of September 23, 2019 Council Meeting Minutes D) Consider Approval of Resolution No. 19-117, Appointing Election Judges for 2019 Municipal and Special Election (November 5, 2019) E) Consider Approval of 2020 Budget for Twin Cities Gateway Visitor’s Bureau F) Consider Approval of Exempt Permit for Lawful Gambling Conducted by the Knights of Columbus for the Annual Prime Rib Dinner at St. Joseph Church G) Consider Approval of Resolution 19-136, Approving a Peddler License for Edward Jones Financial – Daniel Chrzanowski H) Consider Approval of September 23, 2019 Minutes for Special Budget Meeting Council Agenda -2- October 14, 2019 2. FINANCE DEPARTMENT No Report 3. ADMINISTRATION DEPARTMENT A) Consider Appointment of Paid On-Call Firefighters 4. PUBLIC SAFETY DEPARTMENT No Report 5. PUBLIC SERVICES DEPARTMENT No Report 6. COMMUNITY DEVELOPMENT DEPARTMENT A) St. Clair Estates, Accepting Quotes, Diane Hankee i) Consider Resolution No. 19-132, Accepting Quotes, Open Space Plantings ii) Consider Resolution No. 19-134, Accepting Quotes, Driveway Repair at 6575 Enid Trail iii) Consider Resolution No. 19-135, Accepting Quotes, Surface Water Management System Repair and Clean Up iv) Consider Resolution No. 19-133, Accepting Quotes, Open Space Restoration & Filtration Basin/Island Area B) Direct Bore, Inc. (502 & 510 Lilac Street), Katie Larsen i) Consider First Reading of Ordinance No. 09-19 Rezoning Property from GB, General Business to LI, Light Industrial ii) Consider Resolution No. 19-129 Approving Conditional Use Permit for Open and Outdoor Storage iii) Consider Resolution No. 19-130 Approving Site Improvement Performance Agreement C) Consider Resolution No. 19-131 Approving Watermark PUD Development Stage Plan Amendment #3-Architectural Design Standards, Katie Larsen 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None Adjournment Following adjournment of the regular meeting, the Council will reconvene for a closed meeting to discuss labor negotiations PROCLAMATION HONORING TOASTMASTERS MONTH OCTOBER, 2019 WHEREAS, Toastmasters International, the world’s leading organization devoted to communication, public speaking and leadership skills, provides a mutually-supportive and positive learning environment in which every member has the opportunity to develop their communication and leadership skills which, in turn, fosters self-confidence and personal growth; and WHEREAS, Toastmasters, founded October 1924, has over 350,000 members in 143 countries, with over 16,600 clubs worldwide; and WHEREAS, Toastmasters clubs are made up of 20-30 people who gather weekly to follow an agenda of prepared speeches, impromptu speeches and evaluations as members learn through practice, by listening to one another, and by studying educational manuals from Toastmasters International which offer guidelines for speeches, and the monthly Toastmaster magazine is an excellent source to gain everyday speaking tips – for both personal and professional use. NOW, THEREFORE, I, Jeff Reinert Mayor of the City of Lino Lakes, do hereby proclaim October 2019 in the City of Lino Lakes as: “TOASTMASTERS MONTH” in the City of Lino Lakes and urge all citizens to join me in congratulating Toastmasters for the inspiring role they play in assisting individuals develop self-confidence and communication skills which enhance all aspects of their lives. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Lino Lakes to be affixed. Adopted by the Lino Lakes City Council on October 14, 2019. __________________________ Jeff Reinert, Mayor __________________________ Attest: Julie Bartell, City Clerk Expenditures October 14, 2019 Check #111034 to #111104 $411,309.98 City of Lino Lakes Activity Codes Code Description Code Description 401 Mayor/Council 817 Spring Fling 402 Administration 818 Winter Festival 403 Elections 819 Community Gardens 404 Cable TV 822 Family Corn Roast 405 Charter Administration 827 Gobbler Games 407 Finance 830 Adult Golf Lessons 414 Legal Consultants 835 Youth Skating Class 415 Economic Development 850 Golf Academy 416 Planning & Zoning 856 Youth Soccer 417 Engineering 857 Soccer Fundamentals 418 Community Development 860 Secret Shop 420 Police Protection 864 Preschool Playtime 421 Fire Protection 868 Little Goblins Party 422 Building Inspections 871 Flag Football 430 Streets 875 Snow Day 431 Fleet Management 876 Kite Day 432 Government Buildings 877 Rockin' in the Park 450 Parks 879 Movies in the Park 451 Recreation 890 Senior Programs 461 Environmental 462 Solid Waste Abatement 463 Forestry 494 Water 495 Sanitary Sewer 499 Other 802 Dodgeball Camp 806 Youth T-Ball 808 Youth Baseball Camp 810 Youth Playground 811 Youth Safety Camp 812 Youth Art Camps 814 Senior Programs/Book Club AP Checks by Account Number 10/14/2019 City Council Meeting Vendor Fund/Dept Account Amount Check # Description AFLAC 101-000 101-000-2040-000 167.80 111034 Insurance Premiums AFSCME Council #5 101-000 101-000-2040-000 601.44 111041 PR Batch 00002.10.2019 Union Dues AFSCME Central Pension Fund 101-000 101-000-2040-000 3,840.00 111035 September Central Pension Fund Delta Dental of Minnesota 101-000 101-000-2040-000 0.00 111058 Dental Insurance Premiums International Union 101-000 101-000-2040-000 560.00 111042 PR Batch 00002.10.2019 Union Dues 49ers Law Enforcement Labor Services 101-000 101-000-2040-000 1,071.00 111043 PR Batch 00002.10.2019 Union Dues LELS Lincoln National Life Ins Co 101-000 101-000-2040-000 1,275.02 111074 Life Insurance Premiums Medica 101-000 101-000-2040-000 0.00 111036 Health Insurance Premiums NCPERS Group Life Insurance 101-000 101-000-2040-000 288.00 111037 NCPERS Group Life Insurance Medica 101-000 101-000-2041-000 12,150.08 111036 Health Insurance Premiums Delta Dental of Minnesota 101-000 101-000-2044-000 1,661.16 111058 Dental Insurance Premiums Fidelity Security Life Insurance Co. 101-000 101-000-2048-000 58.63 111064 Vision Insurance Premiums W S & D Permit Service 101-000 101-000-3250-000 124.00 111102 Refund for Building Permit - 1593 Lamotte Cir Lincoln National Life Ins Co 101-000 101-000-3416-000 0.14 111074 Life Insurance Premiums 101-000 Total 21,797.27 Medica 101-402 101-402-4131-000 569.49 111036 Health Insurance Premiums Lincoln National Life Ins Co 101-402 101-402-4133-000 80.91 111073 Disability Insurance Premiums Lincoln National Life Ins Co 101-402 101-402-4133-000 9.00 111074 Life Insurance Premiums Delta Dental of Minnesota 101-402 101-402-4134-000 176.40 111058 Dental Insurance Premiums Martin-McAllister 101-402 101-402-4300-000 550.00 111075 Public Safety Assessment Police Officer Finalist C. Nguyen Martin-McAllister 101-402 101-402-4300-000 550.00 111075 Public Safety Assessment POC Firefighter V. Kasprowicz Occupational Health Centers of MN P.C. 101-402 101-402-4300-000 65.50 111084 Quarterly DOT Testing Hogstad Osterhues Lisa 101-402 101-402-4330-000 23.20 111069 Election Mileage TASC - Client Invoices 101-402 101-402-4410-000 97.65 111097 August Admin Fees 101-402 Total 2,122.15 Medica 101-407 101-407-4131-000 3,090.77 111036 Health Insurance Premiums Lincoln National Life Ins Co 101-407 101-407-4133-000 58.77 111073 Disability Insurance Premiums Lincoln National Life Ins Co 101-407 101-407-4133-000 10.82 111074 Life Insurance Premiums Delta Dental of Minnesota 101-407 101-407-4134-000 192.63 111058 Dental Insurance Premiums 101-407 Total 3,352.99 Rupp Anderson Squires & Waldspurger P.A. 101-414 101-414-4301-000 2,089.32 111092 July Legal 101-414 Total 2,089.32 Landform 101-415 101-415-4300-000 1,400.00 111072 August Services Legacy at Woods Edge Development Rupp Anderson Squires & Waldspurger P.A. 101-415 101-415-4300-000 176.00 111092 July Legal MN Metro North Tourism Board 101-415 101-415-4900-000 9,111.00 111080 August Tourism Tax 101-415 Total 10,687.00 Medica 101-416 101-416-4131-000 569.49 111036 Health Insurance Premiums Lincoln National Life Ins Co 101-416 101-416-4133-000 21.45 111073 Disability Insurance Premiums Lincoln National Life Ins Co 101-416 101-416-4133-000 2.25 111074 Life Insurance Premiums Delta Dental of Minnesota 101-416 101-416-4134-000 44.10 111058 Dental Insurance Premiums 101-416 Total 637.29 Lincoln National Life Ins Co 101-418 101-418-4133-000 37.98 111073 Disability Insurance Premiums Lincoln National Life Ins Co 101-418 101-418-4133-000 4.50 111074 Life Insurance Premiums 101-418 Total 42.48 Medica 101-420 101-420-4131-000 22,554.70 111036 Health Insurance Premiums Lincoln National Life Ins Co 101-420 101-420-4133-000 574.39 111073 Disability Insurance Premiums Lincoln National Life Ins Co 101-420 101-420-4133-000 66.48 111074 Life Insurance Premiums Delta Dental of Minnesota 101-420 101-420-4134-000 1,132.00 111058 Dental Insurance Premiums Image Printing & Graphics Inc 101-420 101-420-4200-000 470.20 111070 White Envelopes & Letterhead Image Printing & Graphics Inc 101-420 101-420-4200-000 336.37 111070 Cards Forms and Applications Petty Cash - LLPD 101-420 101-420-4200-000 10.61 111088 Report Dividers Petty Cash - LLPD 101-420 101-420-4211-000 18.99 111088 Office Supplies for Officer Hallin's Oath Petty Cash - LLPD 101-420 101-420-4211-000 20.31 111088 PO Interview Community Member Lunch Petty Cash - LLPD 101-420 101-420-4211-000 37.98 111088 Oath of Office Police & Fire / K9 Justice Petty Cash - LLPD 101-420 101-420-4211-000 8.56 111088 Dish Towels for Break Room Petty Cash - LLPD 101-420 101-420-4211-000 15.53 111088 PO Interview Community Member Lunch Aspen Mills Inc. 101-420 101-420-4213-000 39.40 111046 Explorers Stock Uniform Petty Cash - LLPD 101-420 101-420-4214-000 18.99 111088 American Legion Police/FF Year Petty Cash - LLPD 101-420 101-420-4214-000 17.00 111088 Volunteer Appreciation Event Page 1 AP Checks by Account Number 10/14/2019 City Council Meeting Vendor Fund/Dept Account Amount Check # Description Blue and Brown Backgrounds LLC 101-420 101-420-4330-000 750.00 111050 Public Safety Training - C. Schirmers M. Paulson N. Hamann Petty Cash - LLPD 101-420 101-420-4330-000 10.00 111088 Forensic Science Training for J. Cree Aspen Mills Inc. 101-420 101-420-4370-000 438.60 111046 Uniform Allowance S. Wagner Aspen Mills Inc. 101-420 101-420-4370-000 18.00 111046 Uniform Allowance M. Rumpsa Aspen Mills Inc. 101-420 101-420-4370-000 34.85 111046 Uniform Allowance C. Schirmers Aspen Mills Inc. 101-420 101-420-4370-000 275.88 111046 Uniform Allowance P. Noll Xcel Energy 101-420 101-420-4381-000 3.82 111103 Electric-Police Aspen Mills Inc. 101-420 101-420-4386-000 40.00 111046 Reserve Uniform Z. Beddow 101-420 Total 26,892.66 Medica 101-421 101-421-4131-000 1,308.29 111036 Health Insurance Premiums Lincoln National Life Ins Co 101-421 101-421-4133-000 43.57 111073 Disability Insurance Premiums Lincoln National Life Ins Co 101-421 101-421-4133-000 4.40 111074 Life Insurance Premiums Delta Dental of Minnesota 101-421 101-421-4134-000 63.90 111058 Dental Insurance Premiums Petty Cash - LLPD 101-421 101-421-4214-000 9.92 111088 NTU Supplies Aspen Mills Inc. 101-421 101-421-4370-000 27.70 111046 Fire Uniform V. Kasprowicz Bureau of Criminal Apprehension 101-421 101-421-4410-000 33.25 111053 Firefighter Fingerprint Criminal History Check A. Eugene Trans Union LLC 101-421 101-421-4410-000 48.24 111098 Background Checks 101-421 Total 1,539.27 Medica 101-422 101-422-4131-000 2,372.26 111036 Health Insurance Premiums Lincoln National Life Ins Co 101-422 101-422-4133-000 58.68 111073 Disability Insurance Premiums Lincoln National Life Ins Co 101-422 101-422-4133-000 7.87 111074 Life Insurance Premiums Delta Dental of Minnesota 101-422 101-422-4134-000 132.30 111058 Dental Insurance Premiums 101-422 Total 2,571.11 Medica 101-430 101-430-4131-000 3,590.55 111036 Health Insurance Premiums Lincoln National Life Ins Co 101-430 101-430-4133-000 103.75 111073 Disability Insurance Premiums Lincoln National Life Ins Co 101-430 101-430-4133-000 15.20 111074 Life Insurance Premiums Delta Dental of Minnesota 101-430 101-430-4134-000 249.16 111058 Dental Insurance Premiums TrueNorth Steel 101-430 101-430-4211-000 312.00 111100 Steel Pipe for Culvert Replacement under Orange Street Zarnoth Brush Works Inc. 101-430 101-430-4211-000 466.00 111104 Main Sweeper Broom Earl F. Andersen 101-430 101-430-4223-000 487.90 111061 Signs - No Parking & Deaf Child Area City of Columbus 101-430 101-430-4229-000 678.00 111056 Calcium Chloride Application to Pine Street Anoka County Treasury Office 101-430 101-430-4385-000 979.02 111045 2nd Quarter Signal Maintenance Xcel Energy 101-430 101-430-4385-000 4,093.54 111103 Electric-Street Lights Xcel Energy 101-430 101-430-4385-000 524.27 111103 Electric-Street Lights 101-430 Total 11,499.39 Medica 101-431 101-431-4131-000 1,134.68 111036 Health Insurance Premiums Lincoln National Life Ins Co 101-431 101-431-4133-000 23.24 111073 Disability Insurance Premiums Lincoln National Life Ins Co 101-431 101-431-4133-000 3.37 111074 Life Insurance Premiums Delta Dental of Minnesota 101-431 101-431-4134-000 66.15 111058 Dental Insurance Premiums Como Lube & Supplies Inc. 101-431 101-431-4211-000 69.48 111057 Tall Timber Bar & Chain Bauer Built Tire 101-431 101-431-4221-000 909.42 111048 Stock Police SUV Tires Factory Motor Parts Company 101-431 101-431-4221-000 60.17 111063 #617 Injector Asy & Ring-Sealing Factory Motor Parts Company 101-431 101-431-4221-000 91.17 111063 Stock Factory Motor Parts Company 101-431 101-431-4221-000 46.38 111063 #617 Injector Asy Factory Motor Parts Company 101-431 101-431-4221-000 46.38 111063 #617 Injector Asy Factory Motor Parts Company 101-431 101-431-4221-000 51.71 111063 #395 Oxygen Sensor Factory Motor Parts Company 101-431 101-431-4221-000 14.90 111063 #617 O-Rings O'Reilly Automotive Stores 101-431 101-431-4221-000 52.59 111086 #617 Manifold Set O'Reilly Automotive Stores 101-431 101-431-4221-000 24.41 111086 Stock Parts O'Reilly Automotive Stores 101-431 101-431-4221-000 7.98 111086 #606 Motor Oil O'Reilly Automotive Stores 101-431 101-431-4221-000 8.18 111086 Stock Air Filter Bluetarp Financial Inc. 101-431 101-431-4240-000 6.99 111051 Red Whip Hose Menards - Forest Lake 101-431 101-431-4240-000 65.47 111077 Supplies for Hose Reel Installation Menards - Forest Lake 101-431 101-431-4240-000 35.51 111077 Hose Reel Installation Supplies Auto Nation Ford White Bear Lake 101-431 101-431-4300-000 608.81 111047 #617 Replace Wheel Bearing Auto Nation Ford White Bear Lake 101-431 101-431-4300-000 608.81 111047 #395 Replace Wheel Bearing Pomp's Tire Service Inc. 101-431 101-431-4300-000 1,530.00 111089 #251 Replace Damaged Tire Safety Kleen Corporation Inc. 101-431 101-431-4300-000 50.42 111094 Parts Washer Service Solvent 101-431 Total 5,516.22 Page 2 AP Checks by Account Number 10/14/2019 City Council Meeting Vendor Fund/Dept Account Amount Check # Description Menards - Forest Lake 101-432 101-432-4211-000 53.83 111077 Hardware for Floating Shelter Filtration Systems Inc. 101-432 101-432-4211-503 375.82 111065 Filters Frattallone's/Circle Pines Ace 101-432 101-432-4211-503 40.47 111066 Fuses Twin City Fab Inc. 101-432 101-432-4300-000 300.00 111101 Add Doors to Cart Anoka County Treasury Office 101-432 101-432-4300-500 75.00 111045 October Broadband Anoka County Treasury Office 101-432 101-432-4300-501 75.00 111045 October Broadband Anoka County Treasury Office 101-432 101-432-4300-503 75.00 111045 October Broadband NAC Mechanical & Electrical 101-432 101-432-4300-503 82.42 111082 Building Automation Remote Service CenturyLink 101-432 101-432-4321-503 56.13 111055 Phone - Civic Complex Fire Protection Equipment NeoFunds by Neopost 101-432 101-432-4322-000 1,500.00 111038 Postage Machine Postage Xcel Energy 101-432 101-432-4381-501 666.72 111103 Electric-Fire Station #1 Xcel Energy 101-432 101-432-4381-502 1,237.58 111103 Electric-Fire Station #2 Xcel Energy 101-432 101-432-4381-503 5,178.77 111103 Electric-Civic Complex Metro Sales Incorporated 101-432 101-432-4410-500 92.36 111078 Copier Maintenance Contact Ricoh MP C306SPF Metro Sales Incorporated 101-432 101-432-4410-503 333.49 111078 Copier Maintenance Contact Ricoh MP C3504 & 6002SP Metro Sales Incorporated 101-432 101-432-4410-503 99.00 111078 Copier Maintenance Contact Ricoh MP C307 Neopost USA Inc. 101-432 101-432-4410-503 1,808.00 111083 Standard Maintenance DS65 Folder & IN700 Postage Machine Neopost USA Inc. 101-432 101-432-4410-503 240.00 111083 Online Postage Rate Maintenance Neopost USA Inc. 101-432 101-432-4410-503 408.00 111083 Postage Meter Rental MN Department of Labor & Industry 101-432 101-432-4452-000 20.00 111079 Pressure Vessels 101-432 Total 12,717.59 Medica 101-450 101-450-4131-000 2,516.69 111036 Health Insurance Premiums Lincoln National Life Ins Co 101-450 101-450-4133-000 83.84 111073 Disability Insurance Premiums Lincoln National Life Ins Co 101-450 101-450-4133-000 11.69 111074 Life Insurance Premiums Delta Dental of Minnesota 101-450 101-450-4134-000 229.31 111058 Dental Insurance Premiums Xcel Energy 101-450 101-450-4381-000 148.34 111103 Electric-Parks Jimmy's Johnnys 101-450 101-450-4410-000 60.00 111071 Toilet Rental Lino Park Jimmy's Johnnys 101-450 101-450-4410-000 10.71 111071 Toilet Rental Behm's Park Jimmy's Johnnys 101-450 101-450-4410-000 60.00 111071 Toilet Rental Birch Park Jimmy's Johnnys 101-450 101-450-4410-000 10.71 111071 Toilet Rental Highland Meadows Jimmy's Johnnys 101-450 101-450-4410-000 10.71 111071 Toilet Rental City Hall Park Jimmy's Johnnys 101-450 101-450-4410-000 32.14 111071 Toilet Rental Sunrise Park Jimmy's Johnnys 101-450 101-450-4410-000 60.00 111071 Toilet Rental Marshan Park Jimmy's Johnnys 101-450 101-450-4410-000 60.00 111071 Toilet Rental Clearwater Creek 101-450 Total 3,294.14 Medica 101-451 101-451-4131-000 747.42 111036 Health Insurance Premiums Lincoln National Life Ins Co 101-451 101-451-4133-000 23.92 111073 Disability Insurance Premiums Lincoln National Life Ins Co 101-451 101-451-4133-000 3.26 111074 Life Insurance Premiums Delta Dental of Minnesota 101-451 101-451-4134-000 59.52 111058 Dental Insurance Premiums MRPA 101-451 101-451-4330-000 395.00 111081 2019 MRPA Conference Registration B. Hronski 101-451 Total 1,229.12 Lincoln National Life Ins Co 101-461 101-461-4133-000 7.56 111073 Disability Insurance Premiums Lincoln National Life Ins Co 101-461 101-461-4133-000 0.51 111074 Life Insurance Premiums Delta Dental of Minnesota 101-461 101-461-4134-000 15.44 111058 Dental Insurance Premiums 101-461 Total 23.51 Lincoln National Life Ins Co 101-462 101-462-4133-000 6.47 111073 Disability Insurance Premiums Lincoln National Life Ins Co 101-462 101-462-4133-000 0.45 111074 Life Insurance Premiums Delta Dental of Minnesota 101-462 101-462-4134-000 13.22 111058 Dental Insurance Premiums 1st Choice Document Destruction 101-462 101-462-4410-000 600.00 111044 Shred Day Event 9/21/2019 2 930 Pounds Freimuth Enterprises LLC 101-462 101-462-4410-000 375.00 111067 July Recycling 101-462 Total 995.14 Lincoln National Life Ins Co 101-463 101-463-4133-000 7.56 111073 Disability Insurance Premiums Lincoln National Life Ins Co 101-463 101-463-4133-000 0.51 111074 Life Insurance Premiums Delta Dental of Minnesota 101-463 101-463-4134-000 15.44 111058 Dental Insurance Premiums 101-463 Total 23.51 Land Title Inc. 203-498 203-498-5140-000 85,000.00 111039 Purchase of Property located at 7685 Lake Drive 203-498 Total 85,000.00 Press Publications Inc. 205-497 205-497-4211-000 599.00 111090 Blue Heron Days Advertising Press Publications Inc. 205-497 205-497-4211-000 1,225.00 111090 Blue Heron Days Advertising Page 3 AP Checks by Account Number 10/14/2019 City Council Meeting Vendor Fund/Dept Account Amount Check # Description Press Publications Inc. 205-497 205-497-4211-000 597.00 111090 Blue Heron Days Advertising 205-497 Total 2,421.00 Menards - Blaine 401-432 401-432-5000-000 248.98 111076 Fire Station #1 Remodel Menards - Forest Lake 401-432 401-432-5000-000 242.96 111077 Fire Station #1 Remodel Menards - Forest Lake 401-432 401-432-5000-000 723.95 111077 Fire Station #1 Remodel 401-432 Total 1,215.89 GANSKE GARRETT 406-000 406-000-2020-000 0.91 111068 Refund Check 012592-000 1569 GOLDENROD CIR SULLIVAN GREG & MARY 406-000 406-000-2020-000 12.34 111096 Refund Check 007684-000 7177 IVY RIDGE CT 406-000 Total 13.25 Dresel Contracting Inc. 406-499 406-499-4400-122 10,621.93 111059 2018 Trunk Watermain & Trail Project 406-499 Total 10,621.93 Land Title Inc. 420-499 420-499-5140-000 127,871.16 111039 Purchase of Property located at 7685 Lake Drive 420-499 Total 127,871.16 Rupp Anderson Squires & Waldspurger P.A. 422-499 422-499-4301-125 594.16 111092 July Legal 422-499 Total 594.16 Landform 484-499 484-499-4300-000 66.00 111072 August 2040 Comp Plan 484-499 Total 66.00 BELL LISA 601-000 601-000-2020-000 106.56 111049 Refund Check 006494-000 7884 MARILYN DR GANSKE GARRETT 601-000 601-000-2020-000 0.14 111068 Refund Check 012592-000 1569 GOLDENROD CIR GANSKE GARRETT 601-000 601-000-2020-000 42.69 111068 Refund Check 012592-000 1569 GOLDENROD CIR SULLIVAN GREG & MARY 601-000 601-000-2020-000 1.98 111096 Refund Check 007684-000 7177 IVY RIDGE CT SULLIVAN GREG & MARY 601-000 601-000-2020-000 9.02 111096 Refund Check 007684-000 7177 IVY RIDGE CT 601-000 Total 160.39 Medica 601-494 601-494-4131-000 1,918.72 111036 Health Insurance Premiums Lincoln National Life Ins Co 601-494 601-494-4133-000 7.72 111074 Life Insurance Premiums Lincoln National Life Ins Co 601-494 601-494-4133-000 49.37 111073 Disability Insurance Premiums Delta Dental of Minnesota 601-494 601-494-4134-000 146.63 111058 Dental Insurance Premiums Menards - Forest Lake 601-494 601-494-4211-000 100.46 111077 Timber & Supplies S&S Industrial Hardware Supply 601-494 601-494-4211-000 83.76 111093 Supplies Olson's Sewer Service Inc. 601-494 601-494-4300-000 5,584.68 111085 Excavation Work on Birch Street & Sherman Lake Road Traut Companies 601-494 601-494-4300-000 9,433.00 111099 Pump/Tank Install Circle Pines Post Office 601-494 601-494-4322-000 324.51 111040 Utility Billing Postage Xcel Energy 601-494 601-494-4381-000 7,383.25 111103 Electric-Water 601-494 Total 25,032.10 GANSKE GARRETT 602-000 602-000-2020-000 1.18 111068 Refund Check 012592-000 1569 GOLDENROD CIR GANSKE GARRETT 602-000 602-000-2020-000 5.08 111068 Refund Check 012592-000 1569 GOLDENROD CIR QUARFOTH JOHN 602-000 602-000-2020-000 21.17 111091 Refund Check 009151-000 275 ASH ST SULLIVAN GREG & MARY 602-000 602-000-2020-000 68.63 111096 Refund Check 007684-000 7177 IVY RIDGE CT 602-000 Total 96.06 Medica 602-495 602-495-4131-000 1,918.70 111036 Health Insurance Premiums Lincoln National Life Ins Co 602-495 602-495-4133-000 7.69 111074 Life Insurance Premiums Lincoln National Life Ins Co 602-495 602-495-4133-000 49.37 111073 Disability Insurance Premiums Delta Dental of Minnesota 602-495 602-495-4134-000 146.64 111058 Dental Insurance Premiums Menards - Forest Lake 602-495 602-495-4211-000 52.08 111077 Timber & Antifreeze Bluetarp Financial Inc. 602-495 602-495-4240-000 429.98 111051 Impact Socket Set & 24" BLK STL UB W/Drop Door Circle Pines Post Office 602-495 602-495-4322-000 324.52 111040 Utility Billing Postage Xcel Energy 602-495 602-495-4381-000 1,863.90 111103 Electric-Sewer 602-495 Total 4,792.88 Boulder Contracting LLC 801-000 801-000-2318-000 5,400.00 111052 Escrow Release 2015 Rosewood Street Boulder Contracting LLC 801-000 801-000-2318-000 900.00 111052 Escrow Release 2125 21st Avenue South Boulder Contracting LLC 801-000 801-000-2318-000 900.00 111052 Escrow Release 2098 Chestnut Street Boulder Contracting LLC 801-000 801-000-2318-000 900.00 111052 Escrow Release 2131 21st Avenue South Boulder Contracting LLC 801-000 801-000-2318-000 900.00 111052 Escrow Release 1991 Rosewood Street Boulder Contracting LLC 801-000 801-000-2318-000 900.00 111052 Escrow Release 6676 21st Avenue South Capstone Homes Inc. 801-000 801-000-2318-000 900.00 111054 Escrow Release 106 Robinson Drive Dupont Holdings LLC 801-000 801-000-2318-000 2,450.00 111060 Escrow Release 6434 Black Berry Ct. Eternity Homes LLC 801-000 801-000-2318-000 3,425.00 111062 Escrow Release 6762 Redwood Avenue Eternity Homes LLC 801-000 801-000-2318-000 5,425.00 111062 Escrow Release 6759 21st Avenue South Eternity Homes LLC 801-000 801-000-2318-000 4,425.00 111062 Escrow Release 6758 21st Avenue South Page 4 AP Checks by Account Number 10/14/2019 City Council Meeting Vendor Fund/Dept Account Amount Check # Description Paul Emmerich Construction Inc. 801-000 801-000-2318-000 2,425.00 111087 Escrow Release 6739 21st Avenue South Paul Emmerich Construction Inc. 801-000 801-000-2318-000 4,425.00 111087 Escrow Release 2129 Cypress Street Sharper Homes Inc. 801-000 801-000-2318-000 900.00 111095 Escrow Release 6631 Enid Trail Sharper Homes Inc. 801-000 801-000-2318-000 4,350.00 111095 Escrow Release 6578 Enid Trail Sharper Homes Inc. 801-000 801-000-2318-000 3,400.00 111095 Escrow Release 6543 Enid Trail Sharper Homes Inc. 801-000 801-000-2318-000 3,425.00 111095 Escrow Release 6599 Enid Trail Rupp Anderson Squires & Waldspurger P.A. 801-000 801-000-2336-103 45.00 111092 July Legal Watermark Rupp Anderson Squires & Waldspurger P.A. 801-000 801-000-2353-103 900.00 111092 July Legal St. Clair Estates 801-000 Total 46,395.00 Grand Total 411,309.98 Page 5 Electronic Funds Transfer MN Statute 471.38 Subd. 3 Council Meeting October 14, 2019 Transfer In/(Out) 9/20/2019 Sales & Use Tax (1,009.00) 9/23/2019 Wire from 4M Fund (General Acct) 650,000.00 9/23/2019 Wire from 4M Fund (2018A Bond Acct) 600,000.00 9/25/2019 Wire from 4M Fund (General Acct) 275,000.00 9/30/2019 Wire to US Bank - Debt Service due 10/1/2019 (62,843.75) 10/1/2019 HSA Bank ER Contribution (6,749.85) 10/4/2019 Council Payroll (2,770.65) 10/4/2019 Council Federal Deposit (211.14) 10/4/2019 Council PERA (311.92) 10/4/2019 Council State (30.00) 10/4/2019 Payroll #20 (129,853.05) 10/4/2019 Payroll #20 Federal Deposit (38,069.07) 10/4/2019 Payroll #20 PERA (40,847.89) 10/4/2019 Payroll #20 State (8,476.09) 10/4/2019 Payroll #20 Child Support (570.70) 10/4/2019 Payroll #20 H.S.A. Bank Pretax (2,704.75) 10/4/2019 Payroll #20 TASC Pretax (1,119.01) 10/4/2019 Payroll #20 ICMA 457 Def. Comp #301596 (4,315.00) 10/4/2019 Payroll #20 ICMA Roth IRA #706155 (410.75) 10/4/2019 Payroll #20 MSRS HCSP #98946-01 (1,244.04) 10/4/2019 Payroll #20 MSRS Def. Comp #98945-01 (3,655.00) 10/4/2019 Payroll #20 MSRS Roth IRS #98945-01 (540.00) CITY COUNCIL WORK SESSION DRAFT 1 CITY OF LINO LAKES 1 MINUTES 2 3 DATE : September 23, 2019 4 TIME STARTED : 5:55 p.m. 5 TIME ENDED : 6:25 p.m. 6 MEMBERS PRESENT : Council Member Maher, Manthey, Stoesz 7 and Mayor Reinert 8 MEMBERS ABSENT : Council Member Rafferty 9 10 Staff members present: City Administrator Jeff Karlson; Public Safety Director John 11 Swenson; Community Development Director Michael Grochala; Finance Director Sarah 12 Cotton; City Engineer Diane Hankee; City Clerk Julie Bartell 13 14 1. Review Regular City Council Agenda of September 23, 2019 15 Item 2A, 2B, 2C and 2D, 2020 Preliminary Budget and Other Actions - Finance 16 Director Cotton explained that the budget documents themselves will have to be amended 17 to reflect the council’s change at the budget work session that occurred earlier in the 18 evening. She will explain the change at the council meeting. 19 20 Other budget approvals to be considered are setting the date for the Truth in Taxation 21 Hearing, cancelling certain debt service levy which is not required in the budget and 22 issuance of certain Certificates of Indebtedness. 23 24 Council Member Stoesz asked if there can be arrangements for additional public input 25 through electronic means such as Skype. The council discussed options and decided it 26 would not be possible this year but it’s a good goal for the future. 27 Item 3A, Waldoch Farms Special Event, Use of Elbe Street – The City Clerk 28 explained that the neighborhood has been notified that the council will be considering 29 Waldoch Farm’s request at the council meeting. The council discussed their concerns 30 about use of the street as well as how parking and exiting the event has been handled in 31 the past. 32 The mayor suggested that the Police Department could be hired to help with traffic. 33 Director Swenson said they have assisted in the past but Waldoch has not asked for this 34 year and he added that they would have no problem doing it this year. They do not have 35 any traffic recorded safety issue. 36 The meeting was adjourned at 6:25 p.m. 37 38 These minutes were considered, corrected and approved at the regular Council meeting held on 39 October 14, 2019. 40 41 42 CITY COUNCIL WORK SESSION DRAFT 2 43 44 Julianne Bartell, City Clerk Jeff Reinert, Mayor 45 COUNCIL MINUTES DRAFT 1 CITY OF LINO LAKES 1 MINUTES 2 3 DATE : September 23, 2019 4 TIME STARTED : 6:30 p.m. 5 TIME ENDED : 7:30 p.m. 6 MEMBERS PRESENT : Council Member Maher, Manthey, Stoesz and Reinert 7 MEMBERS ABSENT : Council Member Rafferty 8 9 Staff members present: City Administrator Jeff Karlson; Community Development Director 10 Michael Grochala; Finance Director Sarah Cotton; Director of Public Safety John Swenson; City 11 Engineer Diane Hankee; and City Clerk Julie Bartell 12 13 PUBLIC COMMENT 14 15 No one was present to address the council regarding a matter not on the agenda. 16 17 SETTING THE AGENDA 18 19 The agenda was approved as presented. 20 21 CONSENT AGENDA 22 23 Council Member Manthey moved to approve the Consent Agenda, Items 1A through 1D, as 24 presented. Council Member Stoesz seconded the motion. Motion carried on a voice vote. 25 26 ITEM ACTION 27 28 Consideration of Expenditures: 29 30 September 23, 2019 (Check No. 110966-111033 31 in the amount of $1,085,622.53) Approved 32 33 September 3, 2019 Council Work Session Minutes Approved 34 35 September 9, 2019 City Council Meeting Minutes Approved 36 37 September 9, 2019 Special Session Minutes (budget) Approved 38 39 FINANCE DEPARTMENT REPORT 40 2A) Consider Resolution No. 19-121, Adopting the Preliminary 2019 Tax Levy, Collectible 41 in 2020 – Finance Director Cotton first noted that the council met previous to this meeting and did 42 reduce the levy amount by $60,000. She overviewed her written report explaining that the City 43 must adopt and certify a preliminary tax levy for the coming year by the end of September. She 44 reviewed the elements included in the proposed levy. 45 Mayor Reinert explained that the City Council has the ability to tax at different percentages toward 46 property value. If that percentage increases then taxes go up on property and vice versa for a 47 COUNCIL MINUTES DRAFT 2 reduction. Valuations on property do fluctuate and they impact property taxes also. He noted the 48 tax rate proposed this year and that it represents a decrease from previous years. That reduces the 49 percentage that will be taxed to property owners in Lino Lakes. The council has worked hard to get 50 to that reduction. He thanked staff for their participation. Mayor Reinert added that the tax rate 51 approved by the council tonight (preliminary) cannot go up but can be reduced. 52 Council Member Manthey moved to approve Resolution No. 19-121 as presented. Council Member 53 Maher seconded the motion. Motion carried on a voice vote. 54 2B) Consider Resolution No. 19-122, Setting the Date and Time for a Public Hearing for 55 the Proposed 2020 Operating Budget and 2019 Tax Levy, Collectible in 2020 – Finance 56 Director Cotton explained that the resolution sets the date and time for the required public hearing 57 on the City budget. 58 Council Member Maher moved to approve Resolution No. 19-122 as presented. Council Member 59 Stoesz seconded the motion. Motion carried on a voice vote. 60 2C) Cancelling Debt Service Tax Levy(s) – Finance Director Cotton explained that the item 61 requests council consideration of cancelling certain tax levies. The tax levy was built into certain 62 bonds but staff can report that the levy is not needed as other sources are adequate to cover debt 63 service for those issuances. 64 i) Consider Resolution No. 19-123, Canceling the 2019/2020 Debt Service Tax Levy for 65 G.O. Improvement Bond, Series 2013A 66 ii) Consider Resolution No. 19-124, Canceling the 2019/2020 Debt Service Tax Levy for 67 G.O. Capital Note, Series 2016A 68 iii) Consider Resolution No. 19-125, Canceling the 2019/2020 Debt Service Tax Levy for 69 Taxable G.O. Improvement Refunding Bonds, Series 2016B 70 Council Member Maher moved to approve Resolution No. 19-125, 126 and 127 as presented. 71 Council Member Stoesz seconded the motion. Motion carried on a voice vote. 72 2D) Consider Resolution No. 19-126, Authorizing Issuance of 2020 Certificates of 73 Indebtedness – Finance Director Cotton explained that the resolution will authorize issuance of 74 certificates that are included in the preliminarily approved 2020 budget. 75 Mayor Reinert remarked that this action is ahead of previous schedules to allow the timely purchase 76 of equipment. 77 Council Member Stoesz noted that the City loans the money to itself and he was informed that the 78 interest is dedicated to the Area and Unit Fund. 79 Council Member Maher moved to approve Resolution No. 19-126 as presented. Council Member 80 Stoesz seconded the motion. Motion carried on a voice vote. 81 82 ADMINISTRATION DEPARTMENT REPORT 83 3A) Consider Approval of Resolution No. 19-120, Elbe Street Alternative Exit Route for 84 Waldoch Farm’s Pumpkin Patch and Corn Maze Special Event Permit – City Clerk Bartell 85 reported that the special event permit for Waldoch Farms event has already been approved by the 86 council except for the request to utilize Elbe Street as an alternative exit. Staff notified Elbe Street 87 COUNCIL MINUTES DRAFT 3 residents of the request and that the council would consider the matter this evening. If the council 88 were to approve the use, staff has recommended several conditions be attached. 89 Ellen Testin, 8016 Danube Street – She finds the comments about noise to be ridiculous. In the 90 past she has voiced concern about noise from nearby development (gas station and liquor store) and 91 it fell on deaf ears. She finds Waldoch to be a good neighbor and she doesn’t anticipate problems 92 with their use of the street. She remains concerned about problems caused by the gas station/liquor 93 store in her neighborhood. 94 95 Mayor Reinert explained that the City can address concerns as they hear about them. If there are 96 issues pertaining to the gas station, perhaps there should be another meeting on that matter. 97 Steve Moser, 953 81st Street, said he has lived in Lino since 1978 and he lives right next to 98 Waldoch Farms. He has no problem with several weekends in the fall utilizing that exit. That little 99 bit of traffic shouldn’t create that much noise. He believes Waldoch Farms has managed the event 100 very well. 101 Council Member Manthey remarked that Mr. Moser’s comments are very important because his 102 property is located right at the spot. He asked Mr. Moser if he is aware of any neighbors that do 103 have concerns about the request. Mr. Moser said yes. Council Member Manthey asked about Mr. 104 Moser’s traffic expectations and he said although he can’t be certain of the numbers, he doesn’t 105 anticipate it would be a problem. 106 Dawn Bush, 8015 Elbe Street, said she has lived on Elbe for 42 years and she doesn’t see any 107 problem at all with the request to use the street. She lives off Main Street and she’s confident that 108 there will be proper direction by the Waldochs. She’s talked to neighbors and has not heard a lot of 109 opposition. 110 Doug Joyer, 8325 West Rondeau Lake Drive, Waldoch Farms (applicant) – explained that they 111 (Waldoch Farms) intend to have public safety staff assist on flashlight night. He also explained the 112 helpful signage they intend to use to direct people. He noted that construction on Interstate 35 is 113 impacting traffic on Lake Drive (increasing) so that makes it even more important to have this exit 114 alternative. 115 Council Member Manthey asked, what are the key issues that this would alieve? Mr. Joyer said 116 he’s learned from professionals that having an entrance and exit is the best. 117 Council Member Maher asked what the council or public has heard from neighbors who are 118 opposed. Council Member Manthey said traffic concerns, including the possibility of cars driving 119 onto private property. Mr. Joyer said they will be directing cars away from the property line. 120 A resident noted that this is an annual permit so it if doesn’t work well, it shouldn’t be considered in 121 the future. 122 123 Mayor Reinert said that public safety personnel from the City may be involved in traffic 124 management. 125 COUNCIL MINUTES DRAFT 4 Mayor Reinert remarked that, after hearing comments, he’s leaning toward approving the use, 126 understanding it is just for this year. The Waldoch operation is great for the city and it’s good to be 127 helpful without infringing on other property owners. 128 Council Member Maher thanked those residents who came to address the council; the input is very 129 helpful. 130 Council Member Stoesz moved to approve Resolution No. 19-120 with the understanding that the 131 conditions listed in the staff report are included. Council Member Maher seconded the motion. 132 Motion carried on a voice vote. 133 3B) Consider Approval of Resolution No. 19-127, Issuance of an On-Sale and Sunday Sales 134 Liquor License for Campanelle Restaurant & Bar – City Clerk Bartell announced that a new 135 restaurant, Campenelle’s, is planning to open in Lino Lakes and the owner has applied for an On-136 Sale, with Sunday Sales, liquor license. The application process for the license is complete and 137 staff is requesting council consideration. 138 Mayor Reinert welcomed the new business to Lino Lakes. 139 Council Member Maher moved to approve Resolution No. 19-127 as presented. Council Member 140 Manthey seconded the motion. Motion carried on a voice vote. 141 142 PUBLIC SAFETY DEPARTMENT REPORT 143 144 4A) Consider Donation of Seized Property – Public Safety Director Swenson reviewed his 145 written report requesting council authorization to donate several unclaimed bicycles. The bicycles 146 are free to be donated under law and city policy. He is recommending donation to the non-profit 147 Bikes for Kids in Ham Lakes, Minnesota. 148 Council Member Manthey moved to approve the donation as recommended. Council Member 149 Stoesz seconded the motion. Motion carried on a voice vote. 150 151 PUBLIC SERVICES DEPARTMENT REPORT 152 5A) Consider Approval of Resolution 19-119, Approving Contract with Electro Watchman, 153 Inc. – Finance Director Cotton reported that the resolution would authorize staff to execute a 154 contract to replace the existing card access system at the civic facility. The contract would be 155 funded through the Government Buildings Fund. 156 Council Member Stoesz asked if the one year warranty proposed could be extended by the vendor. 157 Ms. Cotton said Director DeGardner would have to address that question. Administrator Karlson 158 remarked that a one-year warranty is typical. Mayor Reinert said he’d like to see a longer warranty 159 as well. 160 Council Member Maher moved to approve Resolution No. 19-119 as presented. Council Member 161 Manthey seconded the motion. Motion carried on a voice vote. 162 163 164 165 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 166 COUNCIL MINUTES DRAFT 5 167 6A) Consider Approval of Resolution 19-113, Approving the Amendment to the Joint 168 Powers Agreement for the East Cedar Street & 24th Avenue/Elmcrest Avenue North 169 Improvement Project – City Engineer Hankee reported that the city decided to rebid for with the 170 possibility of better bids. The City of Hugo has already approve this amendment reflecting that 171 change. Staff is recommending that the City approve the change as well. 172 173 Mayor Reinert remarked that this would be disappointing to folks who were looking forward to the 174 road improvements but this delay and rebid is really necessary with the bids that came forward. 175 The bids were 30% plus over the City’s estimated costs. 176 177 Council Member Manthey moved to approve Resolution No. 113 as presented. Council Member 178 Maher seconded the motion. Motion carried on a voice vote. 179 180 UNFINISHED BUSINESS 181 182 There was no Unfinished Business. 183 184 NEW BUSINESS 185 186 There was no New Business. 187 188 COMMUNITY EVENTS 189 190 ABSENTEE VOTING STARTED Friday, September 20. You may vote early at City Hall. 191 Hours are 8:00 a.m. to 4:30 p.m. Monday through Friday. Information is available on the City 192 website to apply for a ballot by mail. 193 WALDOCH FARM PUMPKIN PATCH AND CORN MAZE will be open daily through 194 October 31 from 10:00 a.m. to 7:00 p.m. 195 196 COMMUNITY CALENDAR 197 198 Community Calendar – A Look Ahead 199 September 23, 2019 through October 14, 2019 200 Wednesday, September 25 6:30 pm, Council Chambers Environmental Board 201 Thursday, October 3 8:00 am, Community Room EDAC 202 Monday, October7 6:30 pm, Council Chambers Park Board 203 Monday, October 7 6:00 pm, Community Room Council Work Session 204 Wednesday, October 9 6:30 pm, Council Chambers Planning & Zoning Board 205 Monday, October 14 6:30 pm, Council Chambers City Council Meeting 206 207 ADJOURN 208 209 There being no further business, Council Member Stoesz moved to adjourn at 7:30 p.m. Council 210 Member Maher seconded the motion. Motion carried. 211 212 These minutes were considered and approved at the regular Council Meeting on October 14, 2019. 213 COUNCIL MINUTES DRAFT 6 214 215 216 217 Julianne Bartell, City Clerk Jeff Reinert, Mayor 218 219 STAFF ORIGINATOR: MEETING DATE: TOPIC: VOTE REQUIRED: CITY COUNCIL AGENDA ITEM 1D Julie Bartell, City Clerk October 14, 2019 Resolution No. 19-117, Election Judge Approval 3/5 INTRODUCTION The City of Lino Lakes will conduct a municipal election to elect a mayor and two council members and a special primary election for Anoka County Commissioner on November 5, 2019. BACKGROUND The governing body of a municipality has the authority to appoint qualified applicants to serve as election judges. Attached is a list of qualified individuals who, if appointed, will be trained to serve as Lino Lakes’ Election Judges for the 2019 General Election. RECOMMENDATION Staff recommends approval of Resolution No. 19-117, Appointing Election Judges for the November 5, 2019 Election. ATTACHMENTS Election Judge Roster Resolution 19-117 CITY OF LINO LAKES RESOLUTION NO. 19-117 APPOINTING ELECTION JUDGES FOR THE NOVEMBER 5, 2019 ELECTION WHEREAS, a municipal and special election will be held on November 5, 2019; and WHEREAS, pursuant to Minnesota Statutes, Section 204B.20, election judges shall be appointed to serve in an election precinct and the appointing authority shall designate a judge to serve as the head election judge; and WHEREAS, training sessions for election judges in Lino Lakes are provided through an on- line program; and WHEREAS, Minnesota Statutes, Section 204B.21, Subd. 2, requires appointments be made before the election at which the election judges will serve; NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes that the attached list of certified eligible voters are hereby appointed to serve as election judges and head judges for the 2019 Election if called to do so. Adopted by the Council of the City of Lino Lakes this 14th day of October, 2019. The motion for the adoption of the foregoing resolution was introduced by Council Member _and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Jeff Reinert, Mayor ATTEST: Julianne Bartell, City Clerk Primary Election, Tuesday, November 5, 2019 Lino Lakes P-1 Public Works Building, 1189 Main ST, Lino Lakes, MN 55014 Mary Fogarty, Head Judge Pamela Jacobson, Head Judge Kristine Kroll, Head Judge Jo Anne Bucholz, Election Judge Linda Chapeau, Election Judge Margo Fischbach, Election Judge Kathi Gallup, Election Judge Sylvia Marier, Election Judge Dawn Maxwell, Election Judge Mashell Olson, Election Judge Calvin Winbush, Election Judge Lino Lakes P-2 Lino Lakes Fire Station #1, 7741 Lake Dr, Lino Lakes, MN 55014 Colleen Borys, Head Judge Lisa MacNeil, Head Judge Amy Barron, Election Judge Mary Elizabeth Glenn, Election Judge Cindy Lindemyer, Election Judge Patrick McCool, Election Judge John Nordlund, Election Judge Mary Robischon, Election Judge Lino Lakes P-3 St. Joseph's Catholic Church, 171 Elm ST, Lino Lakes, MN 55014 Eileen Couture, Head Judge Juliane Kvalbein, Head Judge Martin Asleson, Election Judge Rebecca Bilder, Election Judge Bernard Fischbach, Election Judge Jaclynn Gunn, Election Judge Sharon Kranz, Election Judge Lino Lakes P-4 Civic Complex, 600 Town Center PKWY, Lino Lakes, MN 55014 Diane Bergeson, Head Judge Sharon O'Toole, Head Judge Nan Corson, Election Judge Margaret Heiskary, Election Judge Ruth Howard, Election Judge Kathryn McCool, Election Judge John Sullivan, Election Judge Holly Thomas, Election Judge Barbara Winbush, Election Judge Lino Lakes P-5 Rice Creek Covenant Church, 125 Ash ST, Lino Lakes, MN 55126 Nicole Glowacki, Head Judge Kay (Kathleen) Jakubowski, Head Judge Paula Andrzejewski, Election Judge Andrew Cravero, Election Judge Debra Cravero, Election Judge Judge Board Report, 2019 Local Fall Election Page 1 of 2Printed: 10/2/2019 1:11 PM Patricia Doocy, Election Judge Sue Hughes, Election Judge Leonard Olson, Election Judge Kristin Pechman, Election Judge Lino Lakes P-6 Living Waters Lutheran Church, 865 Birch St, Lino Lakes, MN 55014 Sara Hesseltine, Head Judge Betty Utecht, Head Judge Richard Caldecott, Election Judge Kimberli Johnson, Election Judge Howard Juni, Election Judge Sherri Leu, Election Judge Jean Miers, Election Judge Catherine Wetmore, Election Judge Lino Lakes P-7 Rice Lake Elementary School, 575 Birch ST, Lino Lakes, MN 55014 Mary Altstatt, Head Judge Jeffrey Lucey, Head Judge Angela Carlson, Election Judge Steven Davis, Election Judge Thomas Jacobson, Election Judge Stephen Minar, Election Judge Denise Palmer, Election Judge Marg Penn, Election Judge Judge Board Report, 2019 Local Fall Election Page 2 of 2Printed: 10/2/2019 1:11 PM CITY COUNCIL AGENDA ITEM 1E STAFF ORIGINATOR: Jeff Karlson, City Administrator MEETING DATE: October 14, 2019 TOPIC: 2020 Budget for Twin Cities Gateway Visitors Bureau VOTE REQUIRED: 3/5 INTRODUCTION The City Council is being asked to adopt the Twin Cities Gateway (TCG) 2020 budget that was approved by the TCG Board of Directors at its September 17, 2019 meeting. BACKGROUND The TCG budget is provided annually to each member city by October 1 in accordance with the member cities agreement. The budget, as presented, does not include additional resources available to TCG via partnerships, co-op programs, and added-value. In addition to the attached budget is a budget overview that highlights how the funds are used for each of the allocated budget line items. The organization remains in a strong financial position. RECOMMENDATION Approve the 2020 budget adopted by the Twin Cities Gateway Board of Directors. ATTACHMENTS TCG 2020 Budget 2020 Budget Overview TWIN CITIES GATEWAY 2020 BUDGET Approved by TCG Board of Directors September 17, 2019 2020 2016 2017 2018 2019 2019 Proposed Actual Actual Actual Budget Projected Budget FUND RESERVE AT BEGINNING OF YEAR 606,608$ 678,622$ 621,970$ 532,974$ 532,974$ 357,199$ REVENUES AND OTHER SOURCES Lodging Taxes 938,457$ 949,400$ 1,006,224$ 975,000$ 975,000$ 975,000$ Grants 8,000 6,401 6,727 7,000 7,000 7,000 Investment income 557 957 985 1,000 925 1,000 Other - - - - 1,100 947,014 956,758 1,013,936 983,000 984,025 983,000 OPERATING EXPENDITURES Management contracts 123,784 171,504 197,920 200,000 200,000 215,000 Other administrative costs 22,224 28,275 12,876 25,000 25,000 20,000 Blaine (Fiscal Agent)15,000 15,000 15,000 15,000 15,000 15,000 Organizational insurance 1,384 - 2,777 1,500 1,450 1,500 Organizational memberships 1,407 2,347 4,141 3,000 3,000 3,000 Miscellaneous 333 333 333 1,500 350 1,500 MARKETING EXPENDITURES Website enhancement/Social media 37,968 28,132 33,600 50,000 50,000 35,000 Destination Marketing 327,918 435,284 493,875 450,000 450,000 420,000 Promotions/collateral materials 19,240 17,754 31,587 35,000 35,000 35,000 Public/media relations - - - - - New Venue/Public Facilities promotion 20,000 - - 10,000 20,000 - Member City Grants 101,564 99,708 101,093 100,000 100,000 95,000 Meeting & conference marketing & promotion 57,765 77,327 61,193 80,000 80,000 50,000 Sports Marketing 126,638 122,533 134,504 150,000 150,000 145,000 Regional Grant program 19,775 15,213 14,033 30,000 30,000 15,000 875,000 1,013,410 1,102,932 1,151,000 1,159,800 1,051,000 Revenue over (under) Expenditures 72,014 (56,652) (88,996) (168,000) (175,775) (68,000) FUND RESERVE 678,622$ 621,970$ 532,974$ 364,974$ 357,199$ 289,199$ 1 Twin Cities Gateway FY20 Approved Budget Overview Overview: This overview is in accordance with the organization’s Member City Agreements to provide its FY20 budget annually by October 1. The budget was approved by the Twin Cities Gateway Board of Directors at its September 17, 2019 Board meeting. REVENUES AND OTHER SOURCES – represents the projected 3% lodging tax receipts, collected by 22 hotels and one B & B in TCG’s nine member cities; grants received; and investment income. OPERATING EXPENDITURES: •Management Contracts – instead of employees or staff, Twin Cities Gateway contracts with two firms to provide day to day management and program execution. This greatly reduces operating and administrative costs to enable more marketing. •Other Administrative Costs - includes out of the metro area travel costs to attend tradeshows to promote TCG and conferences, and Board and committee meeting expenses, •Blaine (fiscal agent) – TCG contracts with the City of Blaine Finance Department to handle all lodging tax receivables, accounts payable and monthly financial reporting. •Organizational Insurance – TCG costs for Board of Directors liability and errors and omissions insurance policy coverage. NOTE: Both independent contractors are required to carry their own similar coverage that includes TCG as additional insured. 2 •Organizational Memberships – covers local area Chamber of Commerce memberships; national tourism association memberships; Minnesota Association of Convention & Visitors Bureau annual memberships and so on. •Miscellaneous – funding for Board and committee meeting copies, software programs, office supplies, electronic file sharing, backup and data storage, MARKETING EXPENDITURES: •Website Enhancement / Social Media – expenses incurred for on-going website maintenance; website updates; content development; calendar of events, etc. and social media posts promoting attractions and events occurring in the TCG area. •Destination Marketing – online, print and broadcast marketing efforts and activities to promote the entire TCG destination area to generate incremental visitation into and throughout TCG’s nine member cities for day trips and overnight travel. •Promotions / Collateral Materials – production and distribution of the TCG regional maps; promotional banners for sports events hosted in the TCG area; tradeshow booth and exhibits. •Member City Grants - grants provided to each of TCG’s nine member cities for use to promote their community festivals, events and other assets to encourage visitation to the area. Grant amounts are based on the percentage of the 3% lodging tax receipts collected by each respective member city. •Meeting & Conference Marketing & Promotion – online and print ads to promote TCG’s meetings / conference venues. 3 •Sports Marketing – funds are used to travel to sports marketing tradeshows to generate hosted-sports events and activities at the National Sports Center and TCG’s nine member cities and to sponsor sporting events to offset the cost of field, court, or ice rental fees if the event is held in the Twin Cities Gateway. •Regional Grant Program – grant funding is available to assist local entities in developing and hosting events and activities within the TCG area. Grants awarded require a 1:1 match. REVENUE OVER (UNDER) EXPENDITURES – the TCG FY20 budget has been projected conservatively with same-level revenue as that of FY19. The organization remains in a strong financial position with a sound fund reserve. In order to maximize marketing and promotion to generate incremental visitation to the area, the TCG FY20 approved budget includes expending some of this fund reserve. This will result in deficit spending of approximately $68,000 for the year. The projected fund reserve as of 12/31/20 will be $289,199 or 29% of budget. The TCG Board’s goal is to retain a fund reserve of 25%. CITY COUNCIL AGENDA ITEM 1F STAFF ORIGINATOR: Lisa Hogstad-Osterhues, Deputy Clerk MEETING DATE: October 14, 2019 TOPIC: Consider Approving Application for Exempt Permit for Lawful Gambling Conducted by Knights of Columbus #9905 at St. Joseph Catholic Church VOTE REQUIRED: 3/5 Vote INTRODUCTION The Knights of Columbus #9905 have applied for an exempt permit to conduct a raffle on Saturday, January 4, 2020 for a fundraiser benefit event. Funds raised will be used for educational scholarships. BACKGROUND Non-profit organizations are allowed, under the State Gambling Statutes, to apply for an exemption from a gambling license if they conduct five (5) or fewer gambling occasions per calendar year. The Knights of Columbus #9905 conducts five (5) or less per calendar and, therefore, remains exempt from requiring a gambling license. Minnesota Statutes, Chapter 349, Section 349.166, Subd. 2 does, however, require that the non- profit organizations applying for the exemption permit, notify the city that they are applying for the exemption and receive local approval. The application and background materials are on file in City Clerk’s office. RECOMMENDATION Adopt a motion approving the application for exemption with no waiting period. CITY COUNCIL AGENDA ITEM 1G STAFF ORIGINATOR: Lisa Hogstad-Osterhues, Deputy Clerk MEETING DATE: October 14, 2019 TOPIC: Resolution No. 19-136, Approving a Peddler License for Edward Jones Financial – Daniel Chrzanowski VOTE REQUIRED: 3/5 BACKGROUND Daniel Chrzanowski, Representative from Edward Jones Financial has submitted a peddler’s license application to the City Clerk's office. He plans to travel through Lino Lakes’ neighborhoods going door to door offering financial services to interested potential clients. The City has received all the necessary forms required to issue this company representative a license. There is a current background on file. The background indicated no reason to deny the application. The application and all other required information is on file in the City Clerk's office for review. RECOMMENDATION Approve Resolution No. 19-136, Approving the issuance of a Peddler License for a six month period starting October 15, 2019 through April 15, 2020. CITY OF LINO LAKES COUNTY OF ANOKA RESOLUTION NO. 19-136 APPROVING A PEDDLER LICENSE FOR EDWARD JONES FINANCIAL WHEREAS, Daniel Chrzanowski, Financial Advisors for Edward Jones Financial has submitted a peddlers license application to the city clerk's office; and WHEREAS, Daniel Chrzanowski has complied with all of the provisions of Chapter 613 of the Lino Lakes City Code for obtaining the necessary license; and WHEREAS, the Lino Lakes Public Safety Department has conducted a background check on the company representative that will be working in Lino Lakes, Daniel Chrzanowski within the past 12 months; and NOW, THEREFORE, BE IT RESOLVED that the Lino Lakes City Council hereby approves the request of Edward Jones Financial to sell services door to door for a period of six-months beginning October 15, 2019 and ending April 15, 2020. Adopted by the Council of the City of Lino Lakes this 14th of October, 2019. The motion for the adoption of the foregoing resolution was introduced by Council Member _____________ and was duly seconded by Council Member ___________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _____________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY COUNCIL WORK SESSION DRAFT 1 CITY OF LINO LAKES 1 MINUTES 2 3 DATE : September 23, 2019 4 TIME STARTED : 5:30 p.m. 5 TIME ENDED : 5:50 p.m. 6 MEMBERS PRESENT : Council Member Maher, Manthey, Stoesz 7 and Mayor Reinert 8 MEMBERS ABSENT : Council Member Rafferty 9 10 Staff members present: City Administrator Jeff Karlson; Public Safety Director John 11 Swenson; Community Development Director Michael Grochala; Finance Director Sarah 12 Cotton; City Clerk Julie Bartell 13 14 2020 Budget Consideration – City Finance Director Cotton explained that the 15 resolutions prepared for the budget and included in the council packet are based on the 16 last council discussion. She announced that employee health care costs to the City will be 17 decreasing by 5% resulting in a monetary savings of $39,000. How would the council 18 like to reflect that change? Mayor Reinert suggested that the budget should be decreased 19 by the amount rather than considering an increase to expenditures. Mayor Reinert said 20 he’d prefer to have the funds used to reduce taxes to the residents. Ms. Cotton said that 21 would result in a levy of $10,551,518 or a 4.93% increase and a tax rate of 39.944 22 percent, or a 2.56% increase. She explained that the 2.56% increase is mostly 23 representative of personnel salary and street maintenance. Administrator Karlson 24 explained that the council could adopt the levy minus a certain amount with staff directed 25 to decrease the budget by that amount. It was clarified that with a reduction of $60,000 26 the tax rate would become 39.680 percent. 27 28 Administrator Karlson said that it will be very difficult to cut an additional $60,000 and it 29 will probably have to involve personnel. Mayor Reinert explained that the valuation 30 numbers aren’t final and they could push the rate past 40 percent again; that happened the 31 previous year. He’s hopeful that there will be savings or other funding identified through 32 the rest of the year. 33 34 The meeting was adjourned at 5:50 p.m. 35 36 These minutes were considered, corrected and approved at the regular Council meeting held on 37 October 14, 2019. 38 39 40 41 42 Julianne Bartell, City Clerk Jeff Reinert, Mayor 43 CITY COUNCIL AGENDA ITEM 3A STAFF ORIGINATOR: Karissa Bartholomew, Human Resources Manager MEETING DATE: October 14, 2019 TOPIC: Consider Appointment of Paid On-Call Firefighters VOTE REQUIRED: 3/5 INTRODUCTION The Council is being asked to approve the appointment of Kylie Haffke and Alexander Haffke for Paid On-Call Firefighter positions at Fire Station 2. BACKGROUND Currently, the City has 8 firefighters at Fire Station 1 and 11 firefighters and Fire Station 2. A total count of 20 firefighters per station is considered fully staffed. At this time, staff has gone through a recruitment process, provided conditional offers, and is recommending the approval of Kylie Haffke and Alexander Haffke for Paid On-Call Firefighter positions. Kylie Haffke brings with her experience as an Emergency Medical Technician (EMT) and a short background of previous firefighting experience from a different state. Alexander Haffke currently works as an emergency department technician and also brings with him a short background in firefighting from a different state. The hourly rate of pay for both would be at the pre-service training wage of $9.50 an hour. With the Council’s approval, both Kylie and Alexander would start in Paid On-Call Firefighter positions before the end of October. RECOMMENDATION Approve the appointment of Kylie Haffke and Alexander Haffke for Paid On-Call Firefighter positions at Fire Station 2. CITY COUNCIL AGENDA ITEM 6A STAFF ORIGINATOR: Diane Hankee, City Engineer MEETING DATE: October 14, 2019 TOPIC: St. Clair Estates, Accepting Quotes i. Consider Resolution No. 19-132, Accepting Quotes, Open Space Plantings ii. Consider Resolution No. 19-134, Accepting Quotes, Driveway Repair at 6575 Enid Trail iii. Consider Resolution No. 19-135, Accepting Quotes, Surface Water Management System Repair and Clean Up iv. Consider Resolution No. 19-133, Accepting Quotes, Open Space Restoration & Filtration Basin/Island Area VOTE REQUIRED: 3/5 Vote Required INTRODUCTION Staff is requesting Council consideration to accept quotes for the remaining improvements of the St. Clair Estates development. BACKGROUND On July 23, 2019 the City Attorney sent a notice letter to the Developer that they were in default of the Development Agreement for failure to complete the improvements in a timely manner. The notice gave until August 23, 2019 to complete the remaining work as detailed above. Staff continued to work with the Developer by responding to questions and meeting on site. The majority of the punch list items were not completed and on October 1, 2019 the City made a Letter of Credit draw request for $71,000.00 to complete the remaining work. Staff sent out requests for quotes, to four different types of contractors, to complete the remaining work in the St. Clair Estates development. A summary of quotes received is provided for each below. i. Open Space Plantings CONTRACTOR TOTAL QUOTE Margolis Company $23,180.00 Midwest Landscapes $22,594.00 The low bid was submitted by Midwest Landscapes of Otsego, Minnesota, in the amount of $22,594.00. ii. Driveway Repair at 6575 Enid Trail (includes boulevard and 3’ towards the house, from the sidewalk) CONTRACTOR TOTAL QUOTE ARC Asphalt Restoration Co. Inc. $2,645.00 Allied Blacktop Company $3,986.00 Muellner Blacktop Inc. Did Not Quote The low bid was submitted by ARC Asphalt Restoration Co. Inc. of Hugo, Minnesota, in the amount of $2,645.00. Note the cost replace the entire driveway was also quoted by ARC for the amount of $4,260.00. iii. Surface Water Management System Repair and Clean Up CONTRACTOR TOTAL QUOTE C. W. Houle, Inc. Did Not Quote Olson’s Sewer Service/Olson’s Excavating Service $12,058.10 The low bid was submitted by Olson’s Sewer Service/Olson’s Excavating Service of Forest Lake, Minnesota, in the amount of $12,058.10. iv. Open Space Restoration & Filtration Basin/Island Area CONTRACTOR TOTAL QUOTE Applied Ecological Services Did Not Quote Central Landscaping Did Not Quote Hilscher Design and Ecology, Inc. Did Not Quote Landbridge Ecological Did Not Quote Prairie Moon Nursery Did Not Quote Prairie Restorations, Inc. $31,680.00 The low bid was submitted by Prairie Restoration, Inc. of Scandia, Minnesota, in the amount of $31,680.00. The proposed work will be started in 2019, weather permitting. The projects will carry over into 2020. On October 11, 2019 the Developer submitted a packet of partial bids which he requested be considered for completing the work. The information submitted is not equivalent or a complete set of bids. Rather the Developer mixes and matches line item components from several different contractors. For example the open space plantings for trees included an order form for different types of trees available from Gertens dated August 22, 2019. The list of trees includes some species which are not consistent the landscape plan. Additionally the prices do not include installation. The Developer provides two additional quotes for installation. One is an hourly quote and the other is a line item which is part of restoration proposal. The Developer estimated that a selection of trees from this list would cost $6,000. Staff estimated that a selection of trees consistent with the landscape plan would be closer to $10,366. The Developer provides a range of install costs from $7,200 to $12,984 based on the lowest range of the hourly estimate. A quote for a shrub install ($4,256) appears to be part of a larger quote and does not include mobilization and site preparation, and is not a complete bid. The cost of open space plantings appears to be most cost effective with the Midwest Landscape bid where all work is completed by one contractor. It also eliminates potential warranty issues that would be possible with multiple contractors. RECOMMENDATION Staff recommends adoption of Resolution No. 19-132, Resolution No. 19-133, Resolution No. 19- 134, and Resolution No. 19-135 accepting quotes for the remaining work at the St. Clair Estates development. ATTACHMENTS 1. Resolution No. 19-132 2. Resolution No. 19-134 3. Resolution No. 19-135 4. Resolution No. 19-133 5. October 11, 2019 Developer Packet CITY OF LINO LAKES RESOLUTION NO. 19-132 RESOLUTION ACCEPTING QUOTES, ST. CLAIR ESTATES – OPEN SPACE PLANTINGS WHEREAS, pursuant to a request for quotes for the construction of the St. Clair Estates – Open Space Plantings, quotes were received, and tabulated: CONTRACTOR TOTAL QUOTE Margolis Company $23,180.00 Midwest Landscapes $22,594.00 WHEREAS, it appears that Midwest Landscapes of Otsego, Minnesota, is the lowest responsible bidder; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes that the Mayor and Clerk are hereby authorized and directed to accept the quote from Midwest Landscaping for the construction of the St. Clair Estates – Open Space Plantings in the amount of $22,594.00; Adopted by the Council of the City of Lino Lakes this 14th day of October, 2019. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY OF LINO LAKES RESOLUTION NO. 19-134 RESOLUTION ACCEPTING QUOTES, ST. CLAIR ESTATES – DRIVEWAY REPAIR AT 6575 ENID TRAIL WHEREAS, pursuant to a request for quotes for the construction of the St. Clair Estates – Driveway Repair at 6575 Enid Trail, quotes were received, and tabulated: CONTRACTOR TOTAL QUOTE ARC Asphalt Restoration Co. Inc. $2,645.00 Allied Blacktop Company $3,986.00 Muellner Blacktop Inc. Did Not Quote WHEREAS, it appears that ARC Asphalt Restoration Co. Inc. of Hugo, Minnesota, is the lowest responsible bidder; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes that the Mayor and Clerk are hereby authorized and directed to accept the quote from ARC Asphalt Restoration Co. Inc. for the construction of the St. Clair Estates – Driveway Repair at 6575 Enid Trail in the amount of $2,645.00; Adopted by the Council of the City of Lino Lakes this 14th day of October, 2019. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY OF LINO LAKES RESOLUTION NO. 19-135 RESOLUTION ACCEPTING QUOTES, ST. CLAIR ESTATES – SURFACE WATER MANAGEMENT SYSTEM REPAIR AND CLEAN UP WHEREAS, pursuant to a request for quotes for the construction of the St. Clair Estates – Surface Water Management System Repair and Clean Up, quotes were received, and tabulated: CONTRACTOR TOTAL QUOTE C. W. Houle, Inc. Did Not Quote Olson’s Sewer Service/Olson’s Excavating Service $12,058.10 WHEREAS, it appears that Olson’s Sewer Service/Olson’s Excavation Service of Forest Lake, Minnesota, is the lowest responsible bidder; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes that the Mayor and Clerk are hereby authorized and directed to accept the quote from Olson’s Sewer Service/Olson’s Excavating Service for the construction of the St. Clair Estates – Surface Water Management System Repair and Clean Up in the amount of $12,058.10; Adopted by the Council of the City of Lino Lakes this 14th day of October, 2019. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY OF LINO LAKES RESOLUTION NO. 19-133 RESOLUTION ACCEPTING QUOTES, ST. CLAIR ESTATES – OPEN SPACE RESTORATION & FILTRATION BASIN/ISLAND AREA WHEREAS, pursuant to a request for quotes for the construction of the St. Clair Estates – Open Space Restoration & Filtration Basin/Island Area, quotes were received, and tabulated: CONTRACTOR TOTAL QUOTE Applied Ecological Services Did Not Quote Central Landscaping Did Not Quote Hilscher Design and Ecology, Inc. Did Not Quote Landbridge Ecological Did Not Quote Prairie Moon Nursery Did Not Quote Prairie Restorations, Inc. $31,680.00 WHEREAS, it appears that Prairie Restoration, Inc. of Scandia, Minnesota, is the lowest responsible bidder; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes that the Mayor and Clerk are hereby authorized and directed to accept the quote from Prairie Restoration, Inc. for the construction of the St. Clair Estates – Open Space Restoration & Filtration Basin/Island Area in the amount of $31,680.00; Adopted by the Council of the City of Lino Lakes this 14th day of October, 2019. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk St. Clair Land Company 1499 Clarmar Avenue West Roseville, Minnesota 55113 651-633-5010 October 11, 2019 City of Lino Lakes 600 Town Center Parkway Lino Lakes, Minnesota 55014 Re: St. Clair Estates Greetings: Bill Erhart was retained for purposes of the meeting Wednesday. I will be handling the matter going forward. I will be at the next council meeting and I hope it will be civil and productive. Now that the attorneys are involved it has the chance to take a long time and I would like to avoid any delays on completion. The September 30, 2019 letter that we received shows five lines where the city demands funds for work. The bids that we have been requesting reference the four areas of the project. I will try to provide a bridge between your five lines and the four physical areas of work, as bid by the four potential contractors. Your five lines are: Open Space Planting Open Space Restoration Driveway Repair Filtration Basin Other costs The project has four basic physical areas remaining. They are: 1. North pond 2. East pond 3. South entrance walkway 4. Infiltration basin, or cul de sac island. We have four separate partial bids for this work. The bids all come from reputable companies. The bids are from: Gertens, Inc., 5500 Blaine Ave E, Inver Grove Heights, MN 55076; (for the trees only) Dream Scapes Landscaping & Design, 7087 20th Ave S, Centerville, MN 55038 (all exc. trees) Landbridge Ecological, 670 Vandalia Street, Saint Paul, MN 55114 (all exc. trees) Birch Tree Care, 3100 Spruce Street St. Paul, MN 55117 (just install trees) The first line on the September 30 letter is for “Open space plantings.” I expect that this means the trees and shrubs for the three areas, the north pond, east pond, and walkway entrance. It does not include the infiltration island. Let me know if I am mistaken on this point. The Trees: Gertens in Inver Grove Heights will supply the 45 trees, available today. They have adequate trees for between $120 and $250. There is a significant discount due to the time of year. All are guaranteed for a year. (See their attached bid) The bids for the planting of the trees come from two contractors, Dreamscapes, and Birch. Dreamscapes makes it part of their overall bid, equaling $12,984.45 for trees and shrubs installation. Birch states that it will install the trees for $300 per hour, taking perhaps 16 or 24 hours (two or three days) up to $7,200.00. They are ready to go on Monday. My attorney indicated that you may be suspect of an hourly bid. If you want another type of bid let me know and I will obtain it from them. Costs: Perhaps $6,000 for trees, depending on today's availability. Installation would cost about $7,200. Total for Trees: $13,200. (Gerten's supplies trees and Birch Tree Care installs) The Shrubs: The Landbridge bid includes the cost of the shrubs, $32 per shrub installed. Dreamscapes bid calls for us to provide the shrubs, perhaps $30 for each of 133 plants, about $4,000. Installation would be mixed with the installation of the trees, about $13,000 to install trees and shrubs. Costs: Landbridge's $32 per shrub looks best at $4,256. (Bid line item 11) Dreamscapes is probably closer to $7,000 without the trees. Landbridge may not be able to get it done this year. If that is important then we will use Dreamscapes. The second line of the September 30 letter is for “Open Space Restoration.” Natural native growth has occurred in all four physical areas. Marty Asleson stated that all areas had to be treated with Roundup and burned. I do not wish to be involved with Roundup or burning. You indicate that you can make this restoration for $15,000. I will not oppose your expenditure of $15,000 for open space restoration. Dreamscape's bid, minus work for trees and shrubs, is $14,605.29 for the seeding work, the Open Space Restoration. The third item is “Driveway Repair.” We do not have a bid for that. We will be seeking one. The fourth item is the “Infiltration Basin.” The plan calls for a number of plants to be installed, perhaps 80. Of that total, about 50 were planted. The contractor, Central Landscaping, refused to plant on the slopes, saying it made no sense. The plan also calls for the whole area to be covered with mulch. Central Landscaping put wood chips on the flat area but not on the slopes, stating that it would just fall to the bottom anyway. The bid from Dreamscapes states they will do the work. However, it states that it will be seeded. I am waiting for a re-bid for mulch instead of seed. Landbridge is also bidding that area but can not attend to it until next week. Costs: Based on the other bids I would expect that perhaps 50 more plants, at $32 installed by Landbridge, ($1,600) and surface work ($1,500) would total $3,100. The infiltration basin is owned by the homeowner's association. It was deeded to the association in 2017, as part of the closing on the purchase and sale of the project. The Developer's Agreement states: 19. Special Provisions a. …. b. The Enid Island Homeowner Association shall be responsible for the ownership, maintenance and landscaping of Outlot C. (The infiltration basin.) To us this means that the homeowner's association is responsible for the landscaping of the infiltration basin. We will do it as a concession. The fifth item is for Engineering, Inspection, And Legal. There is no reason to have an engineer involved. All the remaining work is landscaping. There is no remaining engineering work. Totals: Open Space Planting: $17,456 (Trees and shrubs) Open Space Restoration $15,000 Driveway Repair No bid Filtration Basin $ 3,100.00 Other costs Attached you will find the bids from each of the contractors. I would have the trees and shrubs installed right away. You have the funds so you will have to disburse for these items. If you have other bids please forward them to me. If you have a better deal then I want to take that deal. When this is all done it will come under Rick DeGardner's department. We may want to get his opinion prior to doing any work. Sincerely, Jamie Jensen RJJ/ 1 CITY COUNCIL AGENDA ITEM 6B STAFF ORIGINATOR: Katie Larsen, City Planner MEETING DATE: October 14, 2019 TOPIC: Direct Bore, Inc. (502 & 510 Lilac Street) i. Consider First Reading of Ordinance No. 09-19 Rezoning Property from GB, General Business to LI, Light Industrial ii. Consider Resolution No. 19-129 Approving Conditional Use Permit for Open and Outdoor Storage iii. Consider Resolution No. 19-130 Approving Site Improvement Performance Agreement VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting City Council consideration of the rezoning, Conditional Use Permit and Site Improvement Performance Agreement for Direct Bore, Inc. located at 502 & 510 Lilac Street. Complete Application Date: August 2, 2019 60-Day Review Deadline: October 1, 2019 120-Day Review Deadline: November 30, 2019 Environmental Board Meeting: September 25, 2019 Park Board Meeting: N/A Planning & Zoning Board Meeting: September 11, 2019 City Council Work Session: October 7, 2019 City Council Meeting: October 14, 2019 BACKGROUND The applicant, SC Goldade Properties, is proposing to operate their directional boring company, Direct Bore, Inc., at 502 & 510 Lilac Street. Rezoning and a conditional use permit are required for open and outdoor storage of reel and flatbed trailers. The subject site consists of 3 parcels totaling approximately 2.20 acres. The Land Use Application is for the following: 2 • Rezoning o From GB, General Business to LI, Light Industrial • Conditional Use Permit (CUP) o Open and Outdoor Storage This staff report is based on the following submittal information: • Certificate of Survey and Tree Inventory prepared by EG Rud & Sons, Inc. dated August 1, 2019 • Site and Civil Plans prepared by Plowe Engineering dated August 1, 2019 • Site Drainage Narrative prepared by Plowe Engineering dated July 19, 2019 • Applicant’s Project Narrative dated June 10, 2019 ANALYSIS History The original property owners were the Ramsden family. They owned 5 parcels and lived in the single family house located at 502 Lilac Street and operated Lino Lakes Blacktop, Inc. out of the accessory building located at 510 Lilac Street. The house was constructed in 1966 and the business started operation in 1971. The Ramsdens have since ceased operation of Lino Lakes Blacktop and are trying to sell their parcels. In February 2019, the two (2) west parcels were sold to Chad Boe leaving the three (3) parcels with the residential house, accessory structure (industrial pole barn) and vacant parcel. The following is a land use summary of the properties: Parcel Address PID # Current Owner Acres 2030 Comp Plan 2019 Zoning Current Use XX Lilac Street 17-31-22-22-0023 Chad Boe 1.03 Industrial GI, General Industrial Vacant XX Lilac Street 17-31-22-22-0036 Chad Boe 0.51 Industrial GI, General Industrial Vacant 502 Lilac Street 17-31-22-21-0007 Betty and Dale Ramsden 0.96 Industrial GB, General Business Residential House 510 Lilac Street 17-31-22-21-0006 Betty and Dale Ramsden 0.44 Industrial GB, General Business Industrial Pole Barn XX Lilac Street 17-31-22-21-0009 Betty and Dale Ramsden 0.8 Industrial GB, General Business Vacant • In 1979, a special use permit was approved to allow for the storage of 4 pieces of commercial equipment in a residential area. o 1 truck, 2 rollers and 1 paver 3 • In 1988, the 3 parcels were rezoned to GB, General Business • In 1997, a conditional use permit was approved to allow for the expansion of the existing pole barn. o The parcels functioned as a whole and should have been combined. • No conditional use permits were approved to allow for contractor’s office or outdoor storage. • The single family home was the principal use and the business operation was an accessory use, similar to a home occupation. • The blacktop business was not approved as a stand-alone principal use. • Properties are currently guided for Industrial use and zoned GB, General Business. The City Attorney recommends terminating the 1979 special use permit and the 1997 conditional use permit via a Termination Agreement or similar document that would be recorded against the property to clear up any future land use or title issues caused by multiple approvals on the site. Existing Site Conditions The existing 3 parcel site contains a 2,220 sf single family residential home, a 2,900 sf accessory structure, gravel and paved parking areas and driveway, scattered trees and landscaping and open grass areas. The house is on private well and septic system and the accessory structure is on municipal water and sanitary sewer. Prior to the sale of the 2 west parcels, multiple gravel driveways provided access to the site from Lilac Street and the west. Two of these driveways now terminate right at the west property line. Lilac Street abuts on the north and CSAH 12 (Apollo Drive) abuts on the east. Non-Conforming Uses and Structures The subject site poses a complex land use and zoning situation. A single family home and industrial accessory structure exist on parcels currently zoned commercial but are guided for industrial use per both the 2030 and draft 2040 Comprehensive Plans. The residential single family home became a non-conforming use when the parcels were rezoned to GB, General Business in 1988. It is standard planning practice and supported by the zoning ordinance that non-conforming uses be eventually brought into conformity. Per Definitions Section 1007.001(2): NON-CONFORMING USES. A use or activity which was lawful prior to the adoption, revision or amendment of a zoning ordinance, but which fails, by reason of such adoption, revision or amendment, to conform to the present requirements of the zoning district. Per Section 1007.041 NON-CONFORMING USES AND STRUCTURES. (1) Purpose. It is the purpose of this section to provide for the regulation of non- conforming buildings, structures and uses and to specify those requirements, circumstances, and conditions under which non-conforming buildings, structures and uses will be operated and maintained. The Zoning Ordinance establishes separate districts, each of which is an appropriate area for the location of uses which are permitted in that district. It is necessary and 4 consistent with the establishment of these districts that non-conforming buildings, structures and uses not be permitted to continue without restriction. Furthermore, it is the intent of this section that all non-conforming uses shall be eventually brought into conformity. (2) Provisions. (a) Any nonconformity, including the lawful use or occupation of land or premises existing at the time of the adoption of an additional control under this chapter, may be continued, including through repair, replacement, restoration, maintenance, or improvement, but not including expansion, unless: 1. The nonconformity or occupancy is discontinued for a period of more than one year. This leads to the question as to what should happen with the single family house located in a commercial zoning district guided for industrial use? Community Development Department staff and the City Attorney agreed the single family is a non-conforming use and may be continued as a single family house if compliant with Section 1007.041. Per the applicant’s narrative, “the house would most likely be rented out during this interim”. To verify the house is being occupied and not discontinued for a period of more than one year, the applicant shall keep on record a copy of an executed rental lease agreement. Zoning and Land Use The parcels will be rezoned from GB, General Business to LI, Light Industrial to be consistent with the comprehensive plan and surrounding parcels. The LI, Light Industrial District allows for construction-related businesses including contractor storage of equipment and building materials if enclosed within a building but not storage yards. Open and outdoor storage (i.e. storage yards) require a conditional use permit. The existing single family house is a non- conforming use as detailed above. The existing accessory structure will become the permitted principal use as a construction related business. Current Zoning GB, General Business Current Land Use Residential and Industrial Future Land Use per CP Industrial Utility Staging Area 1A=2008-2015 Surrounding Zoning and Land Use Direction Zoning Current Land Use Future Land Use North R, Rural Rural Residential Commercial East GB, General Business Single Family Residential Industrial & Commercial South GB, General Vacant Industrial Industrial 5 Business West GI, General Industrial Vacant Industrial Industrial Definitions Per Definitions Section 1007.001(2): EXTERIOR STORAGE/STORAGE YARDS. An outside area where equipment, vehicles, trailers, or material relating to the principal use of a parcel of land is stored. This includes semi-trucks and trailers. The stored items are not for sale or display but are used in the everyday operation of the principal use. Also referred to as “outdoor storage.” Outdoor sales lots are not outdoor storage but are distinct uses regulated by this ordinance. Per LI, Light Industrial District Section 1007.120(7): (e) Construction-related businesses, including shops and offices for plumbing, heating, glazing, painting, paper hanging, roofing, ventilating, electrical, carpentry, welding, landscaping, excavating, general contracting and similar uses, including contractor storage of equipment and building materials if enclosed within a building, but not storage yards. Site and Building Plan Review Site Plan The subject site contains 3 parcels totaling approximately 2.20 acres. The 2,220 sf single family residential home and 2,900 sf accessory structure will remain on site. Per the applicant’s narrative, Direct Bore, Inc. is a small family owned underground directional drilling company. They have 4 employees and two crews that operate 2 truck/trailers daily. The trucks fit inside the accessory building. Reel and flatbed trailers would be parked outside within a fence area. There will be no customer traffic. At the August 14, 2019 Planning & Zoning Board meeting, the applicant stated they have 5 employees, 2 large trucks/trailers, 2 smaller support trucks/pickup trucks, reel trailers, flat conduit trailers and a couple of vacuum trailers. Per Sheet C2, Civil Site Plan, a 74.3’ x 93.7’ (6,948 sf) bituminous pad for outdoor storage will be installed west of the existing accessory structure. The existing bituminous parking lot and gravel surfaces will remain unchanged. A chain link fence and gate with slats is proposed extending from the northwest corner of the accessory building to the west property line and then along the south lot line and north to the accessory building. A conditional use permit for outdoor storage is required. Per Section 1007.120(9): (f) Open and outdoor storage (not outdoor sales lots) as an accessory use provided that: 6 1. The designated storage area shall comply with all building setback requirements for the district. Outside storage is prohibited between the principal structure and any public right-of-way. The required building setback along CSAH 12 (Apollo Drive) is 50 feet. The proposed setback for open and outdoor storage area is 160 feet and is compliant. No outdoor storage is proposed or allowed between the single family house or construction-related business and public right-of-way. 2. The storage area is landscaped and screened from view of adjacent uses and public rights-of-way via a fence and greenbelt planting strip, in accordance with §1007.043 (17)(f) of this Ordinance. The table under Section 1007.043(17)(f)1. states that outdoor storage yards require a screen height of 8 foot and the required screen materials consists of a wall or fence of permanent materials and planting shall provide shrub cover for 50% of the wall or fence on the exterior side. At its discretion, the City Council may approve a modification or waiver from these standards where the affected property line adjoins another industrial property. Per Sheet C2, Civil Site Plan, the applicant is proposing an 8 ft tall chain link fence with slats around the perimeter of the bituminous outdoor storage pad and the existing gravel surface to the south. The City Council may waive the landscape and screening requirements along the west and south property lines because they adjoin industrial properties. The west lot line abuts industrial property currently owned by Chad Boe, presumably of Boe Ornamental (484 Lilac Street). A chain link fence with slats exists along the west lot line. The south lot line abuts industrial property currently owned by Patrick Bland, future site of Distinctive Elements Tile and Design. Mature coniferous trees exist along the south lot line. The east property line abuts the public right-of-way of CSAH 12 (Apollo Drive) and contains a row of mature coniferous trees. If supported by Planning & Zoning Board and approved by City Council, additional fencing may not be required. Staff and the Planning & Zoning Board recommend a solid 8ft tall privacy wood, vinyl, composite or similar product fence be installed along the north side of the outdoor storage area to screen between the industrial use and residential home. Per Section 1007.043(17)(f), chain link fences with slats are prohibited for screening walls. If supported by the City Council, the slats in the chain link fence proposed along the south and east perimeter could remain since the fence is being used more for perimeter control and the mature coniferous trees are providing screening. 3. The entire storage area is fenced and secured in an appropriate manner. Per Sheet C2, Civil Site Plan, the applicant is proposing an 8 ft tall chain link fence with slats around the perimeter of the bituminous outdoor storage pad and the existing gravel surface to 7 the south. City ordinance does not prohibit the use of a chain link fence with slats for perimeter and security control. It should be noted that outdoor storage is only allowed on the “Proposed Bituminous Surface” as shown on Sheet C2, Civil Site Plan. Outdoor storage is not allowed anywhere else on site, including the grass and existing gravel surface areas within the proposed chain link fence. The applicant could consider reducing the area of the chain linked fence in area to only include the “Proposed Bituminous Surface” as a potential cost savings. 4. The storage area is blacktopped or concrete surfaced, unless an alternative wear- resistant material is determined by the City Engineer to be suitable to control dust and drainage and is specifically approved by the City Council. The 74.3’ x 93.7’ (6,948 sf) outdoor storage area will be a bituminous (i.e. blacktopped) surface. In regards to curb and gutter, per Section 1007.044(3)(h)12: Curbing and Landscaping. Except for single, two family, townhouse and quadraminiums, all open off-street parking shall have a continuous concrete perimeter curb barrier around the entire parking lot. Said curb barrier shall not be closer than the required parking setback of the respective zoning district. An open and outdoor storage area could be considered differently from a parking lot. By definition, exterior storage (i.e. open and outdoor storage) is an outside area where equipment, vehicles, trailers or materials are stored. A parking lot is an off-street, ground level area for the temporary storage of motor vehicles. Curb and gutter could be required for just parking lots and not exterior storage areas if supported by the Planning & Zoning Board and approved by the City Council. 5. The storage area does not take up parking space or loading space as required for conformity to this Ordinance and is not located in the front yard. The storage area does not take up any required parking space or loading space. The storage area is not located in the front yard. 6. The property shall not abut I-35W or I-35E. The property does not abut I-35W or I-35E. 7. The ratio of storage area to building footprint shall not exceed 2.5:1. For this purpose, the accessory structure building footprint of 2,900 sf will be used. This would allow a storage area of 7,250 sf (2,900 sf x 2.5 = 7,250 sf). The proposed bituminous pad is 6,948 sf. The storage area ratio is compliant. 8. All parking, loading and truck staging activities shall occur on site. On-street parking and loading associated with the use is prohibited. 8 All parking, loading and truck staging activities will occur on site. On-street parking and loading is not proposed. 9. Storage shall not include material considered hazardous under Federal or State Environmental Law. The applicant is not proposing to store hazardous materials on site. Architectural Plans and Exterior Building Materials There are no changes proposed to the buildings or exterior building materials of either the single family house or accessory structure. A 45–gallon garbage container will be used for refuse and recycling. The location of the garbage container shall be compliant with Section 1007.043(5)(b)(2): a. All refuse, recyclable materials, and necessary handling equipment including but not limited to garbage cans, recycling bins, and dumpsters shall be stored within the principal structure, within an accessory building, or totally screened from eye level view from all neighboring uses and the public right-of-way. Off-Street Parking Requirements Sheet C2, Civil Site Plan indicates 16 parking stalls on the north side of the accessory structure. Contractor’s Offices, Shops and Yards require two (2) spaces for each employee. The sixteen (16) parking stalls would allow for up to 8 employees. Per the applicant’s narrative, they have 4 employees. The number of existing parking stalls is compliant. Grading Plan and Stormwater Management Per the Site Drainage Narrative prepared by Plowe Engineering, Inc. dated July 19, 2019, the site is semi-developed and there are 3 areas of discharge on the site (one offsite to the West, one offsite to the Southeast, and one onsite to the low area in the Northeast portion of the property). The proposed conditions drainage areas follow mostly the same delineation as those under the existing conditions. The main difference is that the site’s overall impervious area increased from 42.1% to 43.2% (52,680 sf) with the addition of the new bituminous surface. The discharge points remain the same. The new impervious surface is routed to the existing low gravel area on site. There is no change in rate control from existing to proposed conditions. A stormwater management plan is not required because less than 10,000 sf of new impervious is being created. Public Utilities The existing single family house is served by a private well and septic system. The accessory structure is served by an 8” municipal sanitary sewer and 12” municipal watermain located along Lilac Street. No changes to either the private or public systems are proposed. The City last received an inspection report for the septic system in 2016. Inspections are required every 9 3 years. Prior to the operation of Direct Bore, Inc., an inspection report performed by an ISTS Maintainer/Service Provider shall be submitted to the Building Department. Tree Preservation Plan The Certificate of Survey and Tree Inventory sheet indicate 80 trees on site. No trees are proposed for removal so a tree preservation plan is not required. Landscaping Canopy Cover Canopy cover is not required for the existing bituminous surface area or for permitted exterior storage areas in industrial districts. Foundation Landscaping Foundation landscaping is not required because no new building additions are proposed. Open Areas Landscaping Open Area Landscaping is not required for the existing open areas. No new open areas are being created. Buffer and Screen As discussed above, the City Council may modify or waive screening requirements for the west and south property lines that adjoin another industrial property. The east property line abuts the public right-of-way of CSAH 12 (Apollo Drive) and contains a row of mature coniferous trees. Staff and the Planning & Zoning Board recommend a solid 8ft tall privacy wood, vinyl, composite or similar product fence be installed along the north side of the outdoor storage area to screen between the industrial use and residential home. Boulevard Trees Boulevard trees are not required for industrial developments. Sod and Ground Cover Disturbed areas shall be properly ground covered in accordance with City ordinances. Signage Signage is not required by the City. If the applicant chooses to have on-site signage, a Sign Permit Application and sign plans are required. Impervious Surface Coverage 10 The LI, Light Industrial zoning district allows for 75% impervious surface coverage. Per Sheet C2, Civil Site Plan, the proposed impervious surface is 1.06 acres or 43% which meets ordinance requirements. Impervious Surface Coverage Total Parcel Size 2.46 acres Existing Impervious 1.03 acres (42%) Proposed Impervious 1.06 acres (43%) Traffic Study A traffic study is not required. Lilac Street is a minor collector road and is capable of handling the traffic volume proposed by the construction-related business. Per the applicant’s narrative, two (2) crews operate 2 trucks/trailers daily. Public Land Dedication Park land dedication and/or fees are not required. This is an existing lot of record and not being subdivided. Comprehensive Plan Resource Management System The Resource Management System Plan goal of preserving surface water quality is supported by regulating the amount of allowed on site impervious surfaces. The proposed 42% impervious is less than the maximum allowed 75%. Land Use Plan The 2030 and draft 2040 Comprehensive Plan guide the subject site for industrial use. The proposed construction-related business and open and outdoor storage for Direct Bore, Inc. is consistent with industrial land use. Housing Plan The goals and policies of Housing Plan are not negatively impacted by the proposed open and outdoor storage for Direct Bore, Inc. The single family house is a non-conforming use and may continue if compliant with Section 1007.041. Transportation Plan Goals of the Transportation Plan are to ensure that street and roads are as safe as possible and to reduce unnecessary traffic. Lilac Street is a minor collector road and is capable of handling the industrial operations of the construction-related business. Sanitary Sewer and Water Supply Plan 11 No changes are proposed to the private or public sanitary sewer or water supplies for the single family house or accessory structure. The municipal sanitary sewer and water supply system have capacity for the construction-related business. Environmental Assessment Worksheet (EAW) or Environmental Impact Statement (EIS) A EAW or EIS are not required. Wetlands There are no wetlands on site. Shoreland District The parcel is not located within the Shoreland District. Floodplain There are no floodplains located on site. Anoka County Highway Department CSAH 12 (Apollo Drive) abuts the subject to the east but no impacts are proposed. Public Safety Comments The Fire Division reviewed the project addition and did not have any fire department related concerns. The Police Division reviewed the project and did not have any public safety concerns. Environmental Board The Environmental Board reviewed the project on August 28, 2019 and had no concerns. Storm Water Maintenance Agreement A Storm Water Maintenance Agreement is not required because no stormwater management improvements are proposed. Site Improvement Performance Agreement A Site Improvement Performance Agreement has been drafted and shall be approved by the City Council. 12 Planning and Zoning Board The Planning and Zoning Board reviewed the project on September 11, 2019. Staff requested input from the Board on the following items: 1. Should curb and gutter be required around the open and outdoor storage area? The Board recommended curb and gutter not be required. 2. Should a solid wood, composite or similar material fence be required along the east property line that abuts CSAH 12 (Apollo Drive) or are the existing mature coniferous trees acceptable for landscape screening? The Board recommended the existing mature coniferous trees along CSAH 12 (Apollo Drive) and the south property line as shown on Sheet C2, Civil Site Plan be acceptable for landscape screening. The type and number of trees shall be maintained or an 8 foot high fence, in conformance with the Buffer and Screen Standards provisions of Section 1007.043(17)(f) as amended, shall be installed. 3. Should a solid 8ft tall privacy wood, vinyl, composite or similar product fence be installed along the north side of the outdoor storage area to screen between the industrial use and the single family house? The Board recommended a solid 8ft tall privacy fence be installed along the north side of the outdoor storage area. The Planning & Zoning Board held a public hearing on September 11, 2019. The applicant’s, Shawn and Cindy Goldade, requested the following changes to page 18 of the September 11, 2019 Planning & Zoning staff report: 1. The three (3) parcels shall be combined into one (1) parcel. 2. The one (1) parcel shall have one (1) two (2) addresses, 502 Lilac Street and 510 Lilac Street. 3. A Termination Agreement or similar document related to the 1979 special use permit and 1997 conditional use permit shall be recorded against the parcel. 4. The property owner shall provide annually to the City keep on record a copy of a rental lease agreement related to the single family house. 5. Open and outdoor storage is only allowed in the area labeled “Proposed Bituminous Surface” as shown on Sheet C2, Civil Site Plan. 6. Open and outdoor storage is not allowed anywhere else on site, including the grass and existing gravel surface areas within the proposed chain link fence. 7. The single family house is a non-conforming use and may be continued if compliant with Section 1007.041. Patrick Bland owns the parcel to the south. In April 2018, he received a conditional use permit to operate a contractor shop, Distinctive Elements Tile & Design, on the site. He hopes to start 13 construction in spring 2020. The Bland’s wanted to ensure proper screening and fencing would be required between their property and Direct Bore, Inc. The Board recommended approval with a 6-0 vote with the following conditions and additions as detailed in Resolution No. 19-129: 1. The three (3) parcels shall be combined into one (1) parcel. 2. The one (1) parcel shall have one (1) two (2) addresses, 502 Lilac Street and 510 Lilac Street. 3. A Termination Agreement or similar document related to the 1979 special use permit and 1997 conditional use permit shall be recorded against the parcel. 4. The property owner shall provide annually to the City keep on record a copy of a rental lease agreement related to the single family house. 5. Open and outdoor storage is only allowed in the area labeled “Proposed Bituminous Surface” as shown on Sheet C2, Civil Site Plan. 6. Open and outdoor storage is not allowed anywhere else on site, including the grass and existing gravel surface areas within the proposed chain link fence. 7. The single family house is a non-conforming use and may be continued if compliant with Section 1007.041. 8. The existing mature coniferous trees along CSAH 12 (Apollo Drive) and the south property line as shown on the Certificate of Survey and Tree Inventory prepared by EG Rud & Sons, Inc. dated August 1, 2019 are acceptable for landscape screening. The type and number of trees shall be maintained or an 8 foot high fence, in conformance with the Buffer and Screen Standards provisions of Section 1007.043(17)(f) as amended, shall be installed. The following changes are also proposed: 1. An inspection report completed by an ISTS Maintainer/Service Provider shall be submitted to the Building Department. Any septic system issues shall be resolved prior to business operation occupancy of the single family home. 2. A building permit for change of use shall be submitted and approved by the Building Department. 3. A Termination Agreement shall be drafted by the applicant and approved by the City Attorney and recorded against the property. 4. Sheet C2, Civil Site Plan: a. Under Area Calculations, there appears to be an error in the Proposed Impervious (88,426 sf). Please revise. (The plan sheet has been corrected.) b. If approved by City Council, plans shall be revised to show an 8ft tall privacy wood, vinyl, composite or similar product fence be installed along the north side of the outdoor storage area to screen between the industrial use and the single family house. i. Fence and gate details would be also are required. 5. All comments from City Engineer Letter dated September 5, 2019 shall be addressed. 6. Proof from Anoka County the three (3) parcels have been combined shall be provided prior to business operation. 7. A Site Improvement Performance Agreement shall be executed and securities submitted prior to site improvement construction and business operation. 14 Findings of Fact Ordinance No. 09-19 details the Rezoning Findings of Fact. Resolution No. 19-129 details the Conditional Use Permit Findings of Fact. RECOMMENDATION Staff and Boards recommend approval of the rezoning, Conditional Use Permit and Site Performance Agreement for Direct Bore, Inc. (502 & 510 Lilac Street). ATTACHMENTS 1. Aerial Map 2. Certificate of Survey 3. Site and Civil Plan Set, Sheets C1-C3 prepared by Plowe Engineering, Inc. dated August 1, 2019 4. Ordinance No. 09-19 with Exhibit A 5. Resolution No. 19-129 6. Resolution No. 19-130 7. Site Improvement Performance Agreement 0 100 20050 Feet 518518 550550 510510484484502502 LILAC STLILAC ST Aerial Map502 & 510 Lilac Street µCSAH 12 (Apollo Drive) POINT # ELEVATION SPECIES CALIPER QUANTITY2019 907.2 PINE 10 N/A2020 907.2 WALNUT 6 N/A2041 907.7 SPRUCE 14 N/A2042 907.8 SPRUCE 12 N/A2045 906.8 PINE 12 N/A2046 906.5 PINE 12 N/A2047 908.2 ASH 24 N/A2048 907.7 SPRUCE 16 N/A2049 907.6 SPRUCE 20 N/A2050 907.1 SPRUCE 18 N/A2051 907.6 SPRUCE 20 N/A2053 907.2 SPRUCE 16 N/A2054 907.4 SPRUCE 10 N/A2081 907.3 ELM 12 22084 907.2 SPRUCE 10 N/A2086 907.3 SPRUCE 10 N/A2087 907.1 ELM 8 N/A2088 907.0 ELM 6 22090 907.4 BOX ELDER 10 N/A2091 907.1 SPRUCE 12 N/A2092 907.3 SPRUCE 10 N/A2093 906.4 PINE 12 N/A2094 906.3 PINE 12 N/A2095 906.6 ELM 8 N/A2097 907.0 CRAB 6 62098 908.3 ASH 22 N/A2113 907.5 BASSWOOD 24 N/A2138 907.0 SPRUCE 14 N/A2139 907.4 PINE 10 N/A2140 907.3 PINE 10 N/A2141 907.7 BOX ELDER 22 N/A2142 907.0 BOX ELDER 6 22143 907.0 BOX ELDER 14 32144 906.9 BOX ELDER 12 22145 906.6 PINE 14 N/A2147 907.0 BOX ELDER 12 42148 906.5 PINE 10 N/A2149 906.3 PINE 8 N/A2150 906.1 PINE 10 N/A2151 906.1 PINE 8 N/A2153 906.4 BOX ELDER 10 22154 906.2 BOX ELDER 8 22155 906.3 PINE 10 22156 906.5 PINE 14 N/A2157 908.1 HAC 16 N/A2158 906.4 BOX ELDER 14 N/A2159 906.4 BOX ELDER 16 N/A2160 906.3 BOX ELDER 14 N/A2161 906.4 BOX ELDER 8 N/A2163 907.5 SPRUCE 6 N/A2164 907.1 SPRUCE 6 N/A2165 907.4 SPRUCE 10 N/A2166 906.4 SPRUCE 8 N/A2167 907.2 SPRUCE 6 N/A2168 907.1 SPRUCE 10 N/A2169 907.1 SPRUCE 10 N/A2170 906.9 SPRUCE 6 N/A2171 907.3 SPRUCE 8 N/A2172 907.5 SPRUCE 12 N/A2173 907.0 SPRUCE 12 N/A2174 907.5 SPRUCE 10 N/A2175 907.8 SPRUCE 10 N/A2176 907.8 SPRUCE 10 N/A2177 907.8 SPRUCE 10 N/A2178 907.8 SPRUCE 10 N/A2179 907.8 SPRUCE 8 N/A2180 908.1 SPRUCE 8 N/A2181 907.7 SPRUCE 8 N/A2182 907.6 SPRUCE 8 N/A2183 907.8 SPRUCE 8 N/A2184 908.2 SPRUCE 10 N/A2185 908.1 SPRUCE 10 N/A2186 908.7 SPRUCE 8 N/A2187 908.7 SPRUCE 8 N/A2188 908.6 SPRUCE 10 N/A2189 908.4 SPRUCE 10 N/A2190 907.7 PINE 12 N/A2191 906.5 ELM 12 N/A2192 906.7 BOX ELDER 10 N/A2193 906.9 PINE 12 2 502 LILAC STREET908.01MH S A 908.85908.789 0 6 . 4 8 FN D I P 1 / 2 "O P E N906.60FNDIP20270907.93FEN B907.93FNDIP1/2"OPENPOL90 7 . 7 7 FE N 907.37FEN907.99FNDIP1/2"OPEN907.62FNDIP1/2"OPEN904.56FNDIP42648908.319 0 5 . 0 1904.60904.72904.74904. 6 8905.6906.0907.0906.6908.08907.45GV908.33908.43908.56908.62908.749 0 5 . 0 0 904.48904.83907.6907.8907.7907.7906.4906.9907.5907.7907.5906.62906.77906.59906.75907.20906.87906.68906.59906.53906.48906.53906.42906.53906.57906.49906.53906.55906.59906.30906.92906.48907.67907.55906.15905.78905.95906.03905.71905.78905.87907.26907.26906.98906.30905.80905.56905.5905.8906.4906.1906.7906.8 9 0 6 . 8906.6906.3906.2906.2906.4906.49 0 6 . 8 906.70906.64908.2907.9907.0906.8904.65TC B STYLE B904.62TC904.62TC904.82TC905.08TC E905.7905.8906.0906.2906.590 6 . 5905.9905.4905.5905.7905.5905.6905.7906.2907.5905.6907.6906.8907.1907.4907.4908.19 0 7 . 1 9 0 7 . 3 9 0 6 . 9906.9906.9 9 0 6 . 7 907.492020907.8907.8907.28FNDIP1/2"OPEN907.6907.3 90 7 . 2 1 FE N 907.47FEN906.5906.69 0 7 . 8907.4CO906.729 0 8 . 0 908.4BOL CLOTHESLINE2 1 5 7 907.83.6 22.632.233.712.114.211.8 22.326.6 24.42.0 23.360.248.260.2 48.224.4 24.124.4 9079069059089089079059069079089 0 7 907908908 9079089079079 0 6 907 9 0 7908 N0°45'46"E 425.00 300.00125.00(352.98 DESC.)352.69125.01 300.03 354.46(155.96 DESC.)155.76300.00 72.60160.0072.60908907 906907906906907906906907 90890 7 908510 LILACSTREETEXISTING GRAVELTO BE REMOVEDEXISTING GRAVEL SURFACEEXISTINGBITUMINOUSSURFACE906.3907.1907.4906.49 0 7 . 2 907.19 0 7 . 1 906.9907.3907.5907.09 0 7 . 5 907.89 0 7 . 8 9 0 7 . 8 907.8907.89 0 8 . 1 9 0 7 . 5 907.7907.6907.89 0 8 . 2 908.19 0 8 . 7 9 0 8 . 7 908.6908.49 0 8 . 1 08.1.2019 DIRECT BORE SITE IMPROVEMENTSITE PLANNING& ENGINEERINGSUITE 1106776 LAKE DRIVELINO LAKES, MN 55014PHONE: (651) 361-8210FAX: (651) 361-8701TITLE SHEET, NOTES, & LEGENDENGINEERING, INC.PLOWEC1CIRCLE PINES, MINNESOTA LIC. NO.DATE: I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota.ORIGINAL DATE:PROJ. NO.DESIGN BY:CHCKD BY:DRAWN BY:A.A.A.A.19-1857C.W.P.JULY 17, 2019PREPARED FOR:PRE L I M I N A R YSC GOLDADEPROPERTIESALI Q. ABUGHAZLEH 56223 REVISION DESCRIPTIONDATERCallbefore you dig.below.SHEET INDEXC1TITLE SHEET, LEGEND, EXISTING CONDITIONS & REMOVAL PLANC3GRADING, DRAINAGE & EROSION CONTROL PLANC2CIVIL SITE PLANADDRESS: 502 AND 510 LILAC STREET, LINO LAKES, MN 55014PROJECT LOCATIONDEVELOPERSC GOLDADE PROPERTIES6824 145TH AVE. NECOLUMBUS, MN 55025CONTACT NAME:SHAWN GOLDADECONTACT PHONE:(612) 940-2330CONTACT E-MAIL:DIRECTBOREINC@GMAIL.COMTOTAL DISTURBED AREA0.16 ACRESOWNER/TENANTSC GOLDADE PROPERTIESVICINITY MAPSITETITLE SHEET, LEGEND, EXISTING CONDITIONS & REMOVAL PLANLINO LAKES, MINNESOTADIRECT BORE SITE IMPROVEMENTCONTACT NAME:CINDY GOLDADECONTACT PHONE:(763) 218-6301CONTACT E-MAIL:CINGOLD35@MAC.COMPROPOSED BITUMINOUSEXISTING BITUMINOUSEXISTING CATCH BASINEXISTING HYDRANTGVHYDEXISTING TREESEXISTING WATER MAINEXISTING GATE VALVEEXISTING STORM MANHOLEEXISTING STORM SEWEREXISTING TELEPHONE PEDESTAL(GUTTERLINE, BITUMINOUSSURFACE, OR GROUND SURFACEUNLESS OTHERWISE INDICATED)920.60920.99PROPOSED SPOT ELEVATIONEXISTING SPOT ELEVATIONPROPOSED SILT FENCE928PROPOSED CONTOUREXISTING CONTOURPROPOSED WATER PIPEEXISTING OVERHEAD ELECTRICSGEEXISTING UTILITY POLEEXISTING SANITARY SEWERPROPOSED SANITARY SEWER PIPEOHWPROPOSED INLET PROTECTIONEEXISTING UNDERGROUND TELEPHONEEXISTING LIGHT POLEPROPOSED STORM SEWER PIPEPROPOSED STORM MANHOLEDPROPOSED CATCH BASINEXISTING ELECTRICAL PEDESTALEXISTING SANITARY SEWER MANHOLEPROPOSED GATE VALVEHYDGVPROPOSED HYDRANTPROPOSED SANITARY SEWER MANHOLES907.42BITEXISTING SPOT ELEVATION(MATCH INTO ELEVATION)PROPOSED RIP-RAPPROPOSED FILTRATION MEDIAPROPOSED ELECTRIC SERVICE *PROPOSED GAS SERVICE *PROPOSED TELEPHONE SERVICE *ELECGASTELPROPOSED DRAINTILE AND CLEAN-OUTTELEXISTING FLARED-END SECTIONPROPOSED FLARED-END SECTIONEXISTING WELLEXISTING RETAINING WALLEXISTING CABLE PEDESTALEXISTING UNDERGROUND CABLEEXISTING FENCEWSXCBLPROPOSED DIRECTION OF DRAINAGE930WETEXISTING FORCEMAIND4.0%PROPOSED HEAVY-DUTY PAVEMENTPROPOSED ENKAMATEXISTING WETLANDFMEXISTING TREE TO BE REMOVEDLEGENDGENERAL NOTESTHE INFORMATION SHOWN ON THESE DRAWINGS CONCERNING TYPE AND LOCATION OF EXISTING UTILITIES IS NOTGUARANTEED TO BE ACCURATE OR ALL INCLUSIVE. THE CONTRACTOR IS RESPONSIBLE FOR MAKING HIS OWN DETERMINATIONAS TO TYPE AND LOCATION OF UTILITIES AS NECESSARY TO AVOID DAMAGE TO THESE UTILITIES.CALL "811" FOR EXISTING UTILITIES LOCATIONS PRIOR TO ANY EXCAVATIONS.THE CONTRACTOR SHALL FIELD VERIFY SIZE, ELEVATION, AND LOCATION OF EXISTING SANITARY SEWER, STORM SEWER, ANDWATER MAIN AND NOTIFY ENGINEER OF ANY DISCREPANCIES PRIOR TO THE START OF INSTALLATIONS.INSTALLATIONS SHALL CONFORM TO THE CITY STANDARD SPECIFICATIONS AND DETAIL PLATES.ALL UTILITIES THAT WILL BE OWNED AND MAINTAINED BY THE CITY AFTER CONSTRUCTION SHALL BE BUILT TO LINO LAKESSTANDARDS.THE CONTRACTOR SHALL NOTIFY CITY PUBLIC WORKS DEPARTMENT A MINIMUM OF 24 HOURS PRIOR TO THE INTERRUPTION OFANY SEWER OR WATER SERVICES TO EXISTING HOMES OR BUSINESSES.THE CONTRACTOR SHALL OBTAIN A RIGHT-OF-WAY PERMIT FROM THE CITY OF LINO LAKES PRIOR TO ANY WORK ON ENERGYWAY.STORAGE OF MATERIALS OR EQUIPMENT SHALL NOT BE ALLOWED ON PUBLIC STREETS OR WITHIN PUBLIC RIGHT-OF-WAY.NOTIFY CITY A MINIMUM OF 48 HOURS PRIOR TO THE COMMENCEMENT OF CONSTRUCTION.ALL ELECTRIC, TELEPHONE, AND GAS EXTENSIONS INCLUDING SERVICE LINES SHALL BE CONSTRUCTED TO THE APPROPRIATEUTILITY COMPANY SPECIFICATIONS. ALL UTILITY DISCONNECTIONS SHALL BE COORDINATED WITH THE APPROPRIATE UTILITYCOMPANY.4020401 INCH = FEET0PROPOSED BITUMINOUS SURFACEEXISTING GRAVEL SURFACECITY REVISIONS8/1/2019 502 LILAC STREET33 33 33 33907.569 0 7 . 7 8 9 0 8 . 0 6 9 0 8 . 2 5 908 . 2 6908.32908.27907.94907.42907.27907.35907.42907.50907.62907.65908.02908.12908.23907.50907.23906.93908.01MHSA908.85908.209 0 8 . 0 7908.14908.05908.10908.00908.789 0 6 . 4 8 FN D I P 1 / 2 "O P E N 906.60FNDIP20270907.93FEN B907.93FNDIP1/2"OPENPOL907.77FEN 907.37FEN907.99FNDIP1/2"OPEN907.62FNDIP1/2"OPEN904.56FNDIP42648908.31904.49FES ARCHED" CONC904.59FES 12" CONC904.58FES 12" CONC904.61FES ARCHED CONC908.16SETIP41578 907.17SETIP41578 907.92905.26FES 12"CMP908.06SETIP41578904.63FES 12"CMP908.25908.06907.55906.93906.79906.65906.72906.75906.67906.33906.22906.34906.52907.14907.41907.50907.96908.02908.079 0 8 . 2 3 90 5 . 0 1904.60904.72904.74904.68905.6906.0907.0906.6908.02908.08907.96908.06907.93907.49907.34907.30907.23907.91908.81907.59907.20907.03906.88906.53906.42906.99907.20907.19907.21907.20907.38906.79906.55906.65906.63906.69907.34907.92908.22908.19907.22906.74906.66906.54906.71906.60906.53905.98906.02906.05905.77905.91905.81906.04906.25908.13905.69 905.91906.01907.57907.74907.51907.19906.72907.45GV908.02908.01907.86907.74 907.43907.48907.29907.15907.21907.56907.59907.72907.73908.33908.43908.56908.62908.74905.00 904.48904.83907.65907.62907.81907.6907.8907.7907.7906.4906.9907.5907.7907.5906.62906.77906.59906.75907.20906.87906.68906.59906.53906.48906.53906.42906.53906.57906.49906.53906.55906.59906.30906.92906.48907.67907.55906.15905.78905.95906.03905.71905.78905.87907.26907.26906.98906.30905.80905.56905.5905.8906.4906.1906.7906.8 9 0 6 . 8906.6906.3906.2906.2906.4906.49 0 6 . 8 906.70906.64908.2907.9907.0906.8904.65TC B STYLE B904.62TC904.15CBF904.62TC904.82TC905.08TC E905.45905.11904.78904.77905.7905.8906.0906.2906.590 6 . 5905.9905.4905.5905.7905.5905.6905.7907.5905.6907.6907.06907.03907.00907.00907.12907.08906.95906.77906.88906.85906.94906.95906.79906.86906.88906.89906.86906.95906.94906.95906.92906.8907.1907.4907.4908.1907.43907.27907.26907.31907.30907.35907.45907.42 9 0 7 . 1 9 0 7 . 3 9 0 6 . 9906.9906.9 9 0 6 . 7 907.49908.47 908.57FFE908.52FFE GAR908.59FFE GAR 908.33908.30908.49FFE908.39 9 0 8 . 2 0 F F E G A R 9 0 7 . 9 7 2020907.429 0 7 . 4 2 907.48907.89 0 8 .41907.8908.17908.12908.019 0 8 . 0 6 9 0 8 . 0 8 9 0 8 . 3 4 9 0 8 . 4 4 F F E G A R 9 0 7 . 5 2 907.28FNDIP1/2"OPEN907.62047908.29908.98908.93908.69 908.95909.09909.12FFE GAR 908.96908.91908.70908.67908.71908.89 910.33WELL UNDER STOOP910.30908.87908.85908.80908.26907.3907.21FEN 907.47FEN906.5906.620972098907.8907.4907.81908.21907.872113CO906.72907.96907.94908.00907.89907.91907.96908.0 908.4BOL CLOTHESLINE907.8906.71906.59906.47907906905908908907905906907908907 907908908907 908907907906 907 907908908907906907906906 907906906907 908907908 ---358.70---ROCK CONSTRUCTION ENTRANCESILT FENCESSS906.92906.91906.71907.18906.43906.36906.76906.51906.80510 LILACSTREETEXISTING GRAVEL SURFACEEXISTINGBITUMINOUSSURFACE906.3907.1907.4906.4907.2907.1907.1906.9907.3907.5907.0907.5 907.8907.8907.8907.8907.8908.1907.59 0 7 . 7 9 0 7 . 6 907.89 0 8 . 2 908.1908.7908.7908.69 0 8 . 4908.1XXXXXXXXXXXXXXXXXXXXXX X X X X X X X X X XXXXXXXXXXXGATEGATECITY REVISIONS8/1/2019 08.1.2019 DIRECT BORE INC 502 & 510 LILAC STREETSITE PLANNING& ENGINEERINGSUITE 1106776 LAKE DRIVELINO LAKES, MN 55014PHONE: (651) 361-8210FAX: (651) 361-8701GRADING, DRAINAGE, AND EROSION CONTROL PLANENGINEERING, INC.PLOWEC3LINO LAKES, MINNESOTA 3015301 INCH = FEET0LIC. NO.DATE: I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota.ORIGINAL DATE:PROJ. NO.DESIGN BY:CHCKD BY:DRAWN BY:A.A.A.A.19-1857C.W.P.JULY 17, 2019PREPARED FOR:RCallbefore you dig.below.Know what'sSC GOLDADEPROPERTIESALI Q. ABUGHAZLEH 56223GRADING, DRAINAGE, AND EROSION CONTROL PLANREVISION DESCRIPTIONDATE S:\plowe\cad\19proj\19-1857 DIRECT BORE SITE IMPROVEMENT\19-1857 CAD\19-1857 BASE 5.dwg 7/19/2019 DIRECT BORE INC502 & 510 LILAC STREETPRE L I M I N A R Y 1 1st Reading: Publication: 2nd Reading: Effective: CITY OF LINO LAKES ORDINANCE NO. 09-19 ORDINANCE TO REZONE PROPERTY FROM GB, GENERAL BUSINESS TO LI, LIGHT INDUSTRIAL FOR DIRECT BORE, INC. (502 AND 510 LILAC STREET) The City Council of Lino Lakes ordains: Section 1: Findings of Fact 1. The City received a Land Use Application to rezone certain property from GB, General Business to LI, Light Industrial. 2. The Planning and Zoning Board held a public hearing on September 11, 2019 and made recommendation to the City Council to approve the rezoning. 3. Per Section 1007.015 (5), the Planning and Zoning Board shall consider possible adverse effects of the proposed rezoning and its judgement shall be based upon, but not limited to, the following factors: (a) The proposed action has been considered in relation to the specific policies and provisions of and has been found to be consistent with the official City Comprehensive Plan. The proposed construction-related business and open and outdoor storage area is consistent with the Comprehensive Plan with the required rezoning and plan revisions as detailed in the October 14, 2019 Council staff report. (b) The proposed use is or will be compatible with present and future land uses of the area. The proposed construction-related business and open and outdoor storage area is compatible with present and future land uses. The adjacent areas are zoned and guided for industrial and commercial uses. The single family house is a non-conforming use and may continue if compliant with Section 1007.041of the Zoning Code. (c) The proposed use conforms with all performance standards contained herein. The proposed construction-related business and open and outdoor storage area conforms with all performance standards if conditions listed in Resolution No. 19-129 are met. 2 (d) The proposed use can be accommodated with existing public services and will not overburden the City’s service capacity. The proposed construction-related business and open and outdoor storage area can be accommodated with the existing 12” municipal watermain and 8” municipal sanitary sewer. (e) Traffic generation by the proposed use is within capabilities of streets serving the property. The proposed construction-related business and open and outdoor storage do not change the level of service along Lilac Street. It is a minor collector road and is capable of handling the traffic volume proposed by the construction-related business. Section 2: Amendment The Zoning Ordinance of the City of Lino Lakes is hereby amended to zone the following described property from GB, General Business to LI, Light Industrial. Section 3: Legal Description The parcel is depicted on Exhibit A attached herein and legally described as follows: PARCEL 1: All that part of the Northeast Quarter of the Northwest Quarter of Section Seventeen (17), Township Thirty-one (31) North, Range Twenty-two (22) West, Anoka County, Minnesota described as follows: Beginning at the Northwest corner of said Northeast Quarter of the Northwest Quarter of Section 17; thence East 0 degrees 00 minutes, along the North line thereof, 160 feet; thence South 0 degrees 00 minutes, 300 feet, thence West 0 degrees 00 minutes, 155.96 feet to the point of intersection thereof with the West line of said Northeast Quarter of the Northwest Quarter; thence North 0 degrees 46 minutes 15 seconds West along said West line, 300.03 feet to the point of beginning, Subject to Lilac Street along the north line thereof. PARCEL 2: All that part of the Northeast Quarter of the Northwest Quarter of Section Seventeen (17), Township Thirty-one (31) North, Range Twenty-two (22) West, Anoka County, Minnesota described as follows: Commencing at the Northwest corner of said Northeast Quarter of the Northwest Quarter of Section 17; thence East 0 degrees 00 minutes, along the North line thereof, 160 feet to the point of beginning; thence continuing East 0 degrees 00 minutes along the North line 3 thereof 72.6 feet,; thence South 0 degrees 00 minutes 300 feet; thence West 0 degrees 00 minutes 72.6 feet, thence North 0 degrees 00 minutes 300 feet to the point of beginning. PARCEL 3: That part of the Northeast Quarter of the Northwest Quarter of Section 17, Township 31, Range 22, Anoka County, Minnesota. Commencing at the Northwest corner of said Northeast Quarter of Section 17, thence on an assumed bearing of East 0 degrees 00 minutes, along the North line of said Northeast Quarter of Northwest Quarter, a distance of 358.7 feet; thence South 0 degrees 00 minutes a distance of 300 feet to the point of beginning; thence continuing South 0 degrees 00 minutes a distance of 125 feet; thence West 0 degrees 00 minutes, a distance of 352.98 feet to the west line of said Northeast Quarter of Northwest Quarter; thence North 0 degrees 46 minutes 15 seconds West, a distance of 125.01 feet to the point of intersection with a line that bears West 0 degrees 00 minutes from the point of beginning; thence East 0 degrees 00 minutes, along said line, a distance of 354.66 feet to the point of beginning. EXCEPT that part platted as Parcel 21, CITY OF LINO LAKES RIGHT-OF- WAY PLAT NO. 2. Section 4: Development Regulations The development shall conform to the plans, requirements, and conditions of approval as listed in Council Resolution No. 19-129. Section 5: Effect This ordinance shall be in force and effect from and after its passage and publication according to the Lino Lakes City Charter. Adopted by the Lino Lakes City Council this ____ day of __________________, 2019. The motion for the adoption of the foregoing ordinance was introduced by Council Member_____________and was duly seconded by Council Member ___________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ____________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk POINT # ELEVATION SPECIES CALIPER QUANTITY2019 907.2 PINE 10 N/A2020 907.2 WALNUT 6 N/A2041 907.7 SPRUCE 14 N/A2042 907.8 SPRUCE 12 N/A2045 906.8 PINE 12 N/A2046 906.5 PINE 12 N/A2047 908.2 ASH 24 N/A2048 907.7 SPRUCE 16 N/A2049 907.6 SPRUCE 20 N/A2050 907.1 SPRUCE 18 N/A2051 907.6 SPRUCE 20 N/A2053 907.2 SPRUCE 16 N/A2054 907.4 SPRUCE 10 N/A2081 907.3 ELM 12 22084 907.2 SPRUCE 10 N/A2086 907.3 SPRUCE 10 N/A2087 907.1 ELM 8 N/A2088 907.0 ELM 6 22090 907.4 BOX ELDER 10 N/A2091 907.1 SPRUCE 12 N/A2092 907.3 SPRUCE 10 N/A2093 906.4 PINE 12 N/A2094 906.3 PINE 12 N/A2095 906.6 ELM 8 N/A2097 907.0 CRAB 6 62098 908.3 ASH 22 N/A2113 907.5 BASSWOOD 24 N/A2138 907.0 SPRUCE 14 N/A2139 907.4 PINE 10 N/A2140 907.3 PINE 10 N/A2141 907.7 BOX ELDER 22 N/A2142 907.0 BOX ELDER 6 22143 907.0 BOX ELDER 14 32144 906.9 BOX ELDER 12 22145 906.6 PINE 14 N/A2147 907.0 BOX ELDER 12 42148 906.5 PINE 10 N/A2149 906.3 PINE 8 N/A2150 906.1 PINE 10 N/A2151 906.1 PINE 8 N/A2153 906.4 BOX ELDER 10 22154 906.2 BOX ELDER 8 22155 906.3 PINE 10 22156 906.5 PINE 14 N/A2157 908.1 HAC 16 N/A2158 906.4 BOX ELDER 14 N/A2159 906.4 BOX ELDER 16 N/A2160 906.3 BOX ELDER 14 N/A2161 906.4 BOX ELDER 8 N/A2163 907.5 SPRUCE 6 N/A2164 907.1 SPRUCE 6 N/A2165 907.4 SPRUCE 10 N/A2166 906.4 SPRUCE 8 N/A2167 907.2 SPRUCE 6 N/A2168 907.1 SPRUCE 10 N/A2169 907.1 SPRUCE 10 N/A2170 906.9 SPRUCE 6 N/A2171 907.3 SPRUCE 8 N/A2172 907.5 SPRUCE 12 N/A2173 907.0 SPRUCE 12 N/A2174 907.5 SPRUCE 10 N/A2175 907.8 SPRUCE 10 N/A2176 907.8 SPRUCE 10 N/A2177 907.8 SPRUCE 10 N/A2178 907.8 SPRUCE 10 N/A2179 907.8 SPRUCE 8 N/A2180 908.1 SPRUCE 8 N/A2181 907.7 SPRUCE 8 N/A2182 907.6 SPRUCE 8 N/A2183 907.8 SPRUCE 8 N/A2184 908.2 SPRUCE 10 N/A2185 908.1 SPRUCE 10 N/A2186 908.7 SPRUCE 8 N/A2187 908.7 SPRUCE 8 N/A2188 908.6 SPRUCE 10 N/A2189 908.4 SPRUCE 10 N/A2190 907.7 PINE 12 N/A2191 906.5 ELM 12 N/A2192 906.7 BOX ELDER 10 N/A2193 906.9 PINE 12 2 1 CITY OF LINO LAKES RESOLUTION NO. 19-129 RESOLUTION APPROVING CONDITIONAL USE PERMIT FOR DIRECT BORE, INC. (502 AND 510 LILAC STREET) WHEREAS, the City received a land use application for a Conditional Use Permit for Direct Bore, Inc. located at 502 and 510 Lilac Street and hereafter referred to as “Development”; and WHEREAS, the property is zoned LI, Light Industrial and allows for open and outdoor storage with a conditional use permit; and WHEREAS, the legal description of the subject property is as follows: PARCEL 1: All that part of the Northeast Quarter of the Northwest Quarter of Section Seventeen (17), Township Thirty-one (31) North, Range Twenty-two (22) West, Anoka County, Minnesota described as follows: Beginning at the Northwest corner of said Northeast Quarter of the Northwest Quarter of Section 17; thence East 0 degrees 00 minutes, along the North line thereof, 160 feet; thence South 0 degrees 00 minutes, 300 feet, thence West 0 degrees 00 minutes, 155.96 feet to the point of intersection thereof with the West line of said Northeast Quarter of the Northwest Quarter; thence North 0 degrees 46 minutes 15 seconds West along said West line, 300.03 feet to the point of beginning, Subject to Lilac Street along the north line thereof. PARCEL 2: All that part of the Northeast Quarter of the Northwest Quarter of Section Seventeen (17), Township Thirty-one (31) North, Range Twenty-two (22) West, Anoka County, Minnesota described as follows: Commencing at the Northwest corner of said Northeast Quarter of the Northwest Quarter of Section 17; thence East 0 degrees 00 minutes, along the North line thereof, 160 feet to the point of beginning; thence continuing East 0 degrees 00 minutes along the North line thereof 72.6 feet,; thence South 0 degrees 00 minutes 300 feet; thence West 0 degrees 00 minutes 72.6 feet, thence North 0 degrees 00 minutes 300 feet to the point of beginning. PARCEL 3: That part of the Northeast Quarter of the Northwest Quarter of Section 17, Township 31, Range 22, Anoka County, Minnesota. 2 Commencing at the Northwest corner of said Northeast Quarter of Section 17, thence on an assumed bearing of East 0 degrees 00 minutes, along the North line of said Northeast Quarter of Northwest Quarter, a distance of 358.7 feet; thence South 0 degrees 00 minutes a distance of 300 feet to the point of beginning; thence continuing South 0 degrees 00 minutes a distance of 125 feet; thence West 0 degrees 00 minutes, a distance of 352.98 feet to the west line of said Northeast Quarter of Northwest Quarter; thence North 0 degrees 46 minutes 15 seconds West, a distance of 125.01 feet to the point of intersection with a line that bears West 0 degrees 00 minutes from the point of beginning; thence East 0 degrees 00 minutes, along said line, a distance of 354.66 feet to the point of beginning. EXCEPT that part platted as Parcel 21, CITY OF LINO LAKES RIGHT-OF- WAY PLAT NO. 2; and WHEREAS, City staff has completed a review of the land use application based on the following plans: • Certificate of Survey and Tree Inventory prepared by EG Rud & Sons, Inc. dated August 1, 2019 • Site and Civil Plans prepared by Plowe Engineering dated August 1, 2019 • Site Drainage Narrative prepared by Plowe Engineering dated July 19, 2019 • Applicant’s Project Narrative dated June 10, 2019; and WHEREAS, a public hearing was held before the Planning & Zoning Board on September 11, 2019, and the Board recommended approval of the conditional use permit. NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes hereby makes the following findings: FINDINGS OF FACT 1. The proposed development application has been found to be consistent with the policies and recommendations of the Lino Lakes Comprehensive Plan including: a. Land Use Plan. b. Transportation Plan. c. Utility (Sewer and Water) Plans. d. Local Water Management Plan. e. Capital Improvement Plan. f. Policy Plan. g. Natural Environment Plan. The proposed open and outdoor storage area is consistent with the Land Use, Utility, Local Water Management, Capital Improvement, Policy and Natural Environmental 3 Plans and recommendations of the comprehensive plan with the required rezoning and plan revisions as detailed in the October 14, 2019 Council staff report. 2. The proposed development application is compatible with present and future land uses of the area. The proposed open and outdoor storage area are compatible with present and future land uses with the rezoning of the site from GB, General Business to LI, Light Industrial. The subject site and adjacent parcels are guided and zoned for commercial and industrial use. Open and outdoor storage is consistent the industrial land uses. The single family house is a non-conforming use and may continue as a non-conforming use consistent with Section 1007.041. 3. The proposed development application conforms to performance standards herein and other applicable City Codes. A Site Plan Review has been completed and the proposed open and outdoor storage area will meet zoning performance standards if conditions listed in this resolution are met. 4. Traffic generated by a proposed development application is within the capabilities of the City when: a. If the existing level of service (LOS) outside of the proposed subdivision is A or B, traffic generated by a proposed subdivision will not degrade the level of service more than one grade. b. If the existing LOS outside of the proposed subdivision is C, traffic generated by a proposed subdivision will not degrade the level of service below C. c. If the existing LOS outside of the proposed subdivision is D, traffic generated by a proposed subdivision will not degrade the level of service below D. d. The existing LOS must be D or better for all streets and intersections providing access to the subdivision. If the existing level of service is E or F, the subdivision developer must provide, as part of the proposed project, improvements needed to ensure a level of service D or better. e. Existing roads and intersections providing access to the subdivision must have the structural capacity to accommodate projected traffic from the proposed subdivision or the developer will pay to correct any structural deficiencies. f. The traffic generated from a proposed subdivision shall not require City street improvements that are inconsistent with the Lino Lakes Capital Improvement Plan. However, the City may, at its discretion, consider developer-financed improvements to correct any street deficiencies. 4 g. The LOS requirements in paragraphs a. to d. above do not apply to the I- 35W/Lake Drive or I-35E/Main St. interchanges. At City discretion, interchange impacts must be evaluated in conjunction with Anoka County and the Minnesota Dept. of Transportation, and a plan must be prepared to determine improvements needed to resolve deficiencies. This plan must determine traffic generated by the subdivision project, how this traffic contributes to the total traffic, and the time frame of the improvements. The plan also must examine financing options, including project contribution and cost sharing among other jurisdictions and other properties, that contribute to traffic at the interchange. h. The City does not relinquish any rights of local determination. The proposed construction-related business and open and outdoor storage do not change the level of service along Lilac Street It is a minor collector road and is capable of handling the traffic volume proposed by the construction-related business. Per the applicant’s narrative, two (2) crews operate 2 trucks/trailers daily. 5. The proposed development shall be served with adequate and safe water supply. The proposed construction-related business and open and outdoor storage will be served by an adequate and safe water supply. The existing single family house is served by a private well. The construction-related business is served by a 12” municipal watermain located along Lilac Street. 6. The proposed development shall be served with an adequate and safe sanitary sewer system. The proposed construction-related business and open and outdoor storage will be served by an adequate and safe sanitary sewer system. The existing single family house is served by a private septic system. Prior to occupancy of the single family house, an inspection report completed by an ISTS Maintainer/Service Provider shall be submitted to the Building Department. The construction-related business is served by an 8” municipal sanitary sewer located along Lilac Street. 7. The proposed development shall not result in the premature expenditures of City funds on capital improvements necessary to accommodate the proposed development. No City funds are being expended on this project. 8. The proposed development will not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property, or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare, or odors. 5 The proposed construction-related business and open and outdoor storage are allowed uses within the LI, Light Industrial Districts with an approved conditional use permit. The project will not generate excessive traffic, noise, smoke, fumes, glare or odors. 9. The proposed development will not result in the destruction, loss, or damage of a natural, scenic or historic feature of major importance. There are no natural, scenic or historic features on the existing site. BE IT FURTHER RESOLVED by The City Council of Lino Lakes in addition to the administrative requirements of a conditional use permit, the following specific performance standards of Section 1007.120 (9) are also being met: (e) Open and outdoor storage (not outdoor sales lots) as an accessory use provided that: 1. The designated storage area shall comply with all building setback requirements for the district. Outside storage is prohibited between the principal structure and any public right-of-way. The required building setback along CSAH 12 (Apollo Drive) is 50 feet. The proposed setback for open and outdoor storage area is 160 feet and is compliant. No outdoor storage is proposed or allowed between the single family house or construction-related business and public right-of-way. 2. The storage area is landscaped and screened from view of adjacent uses and public rights-of-way via a fence and greenbelt planting strip, in accordance with §1007.043 (17)(f) of this Ordinance. Mature coniferous trees exist along the south lot line which abuts another industrial property. Mature coniferous trees also exist along the east lot line abutting CSAH 12 (Apollo Drive). The west lot line abuts industrial property and a chain link fence with slats exists along the lot line. North of the proposed outdoor storage area is the residential single family home. Per Section 1007.043(17)(f)1, the City Council may waive the landscape and screening requirements along the west and south property lines because they adjoin industrial properties. A solid 8ft tall privacy wood, vinyl, composite or similar product fence shall be installed along the north side of the outdoor storage area to screen between the industrial use and residential home. 3. The entire storage area is fenced and secured in an appropriate manner. 6 The applicant is proposing an 8 ft tall chain link fence with slats around the perimeter of the bituminous outdoor storage pad and the existing gravel surface to the south. Outdoor storage is only allowed on the “Proposed Bituminous Surface” as shown on Sheet C2, Civil Site Plan. Outdoor storage is not allowed anywhere else on site, including the grass and existing gravel surface areas within the proposed chain link fence. 4. The storage area is blacktopped or concrete surfaced, unless an alternative wear-resistant material is determined by the City Engineer to be suitable to control dust and drainage and is specifically approved by the City Council. The 74.3’ x 93.7’ (6,948 sf) bituminous pad for outdoor storage will be installed west of the existing accessory structure. 5. The storage area does not take up parking space or loading space as required for conformity to this Ordinance and is not located in the front yard. The storage area does not take up any required parking space or loading space. The storage area is not allowed in the front yard. 6. The property shall not abut I-35W or I-35E. The property does not abut I-35W or I-35E. 7. The ratio of storage area to building footprint shall not exceed 2.5:1. For this purpose, the accessory structure building footprint of 2,900 sf will be used. This would allow a storage area of 7,250 sf (2,900 sf x 2.5 = 7,250 sf). The proposed bituminous pad is 6,948 sf. The storage area ratio is compliant. 8. All parking, loading and truck staging activities shall occur on site. On- street parking and loading associated with the use is prohibited. All parking, loading and truck staging activities will occur on site. On-street parking and loading is not proposed. 9. Storage shall not include material considered hazardous under Federal or State Environmental Law. The applicant is not proposing to store hazardous materials on site. BE IT FURTHER RESOLVED by The City Council of the City of Lino Lakes hereby approves the conditional use permit for open and outdoor storage for Direct Bore, Inc. located at 502 & 510 Lilac Street subject to the following conditions: 7 1. The three (3) parcels shall be combined into one (1) parcel. 2. The one (1) parcel may have two (2) addresses, 502 Lilac Street for the single family house and 510 Lilac Street for the industrial business. 3. A Termination Agreement or similar document related to the 1979 special use permit and 1997 conditional use permit shall be recorded against the parcel. 4. The property owner shall keep on record a copy of an executed rental lease agreement related to the single family house. 5. Open and outdoor storage is only allowed in the area labeled “Proposed Bituminous Surface” as shown on Sheet C2, Civil Site Plan. 6. Open and outdoor storage is not allowed anywhere else on site, including the grass and existing gravel surface areas within the proposed chain link fence. 7. The single family house is a non-conforming use and may be continued if compliant with Section 1007.041 of the Zoning Code. 8. The existing mature coniferous trees along CSAH 12 (Apollo Drive) and the south property line as shown on the Certificate of Survey and Tree Inventory prepared by EG Rud & Sons, Inc. dated August 1, 2019 are acceptable for landscape screening. The type and number of trees shall be maintained or an 8 foot high fence, in conformance with the Buffer and Screen Standards provisions of Section 1007.043(17)(f) as amended, shall be installed. BE IT FURTHER RESOLVED by the City Council of the City of Lino Lakes hereby approves the conditional use permit subject to the following items being addressed prior to home occupancy and/or business operation: 1. An inspection report completed by an ISTS Maintainer/Service Provider shall be submitted to the Building Department. Any septic system issues shall be resolved prior to the occupancy of the single family home located at 502 Lilac Street. 2. A building permit for change of use shall be submitted and approved by the Building Department. 3. A Termination Agreement shall be drafted by the City Attorney and recorded against the property. 4. Sheet C2, Civil Site Plan: a. If approved by City Council, plans shall be revised to show an 8ft tall privacy wood, vinyl, composite or similar product fence be installed along the north side of the outdoor storage area to screen between the industrial use and the single family house. i. Fence and gate details are required. 5. All comments from the City Engineer letter dated September 5, 2019 shall be addressed. 6. Proof from Anoka County the three (3) parcels have been combined shall be provided to the City. 7. A Site Improvement Performance Agreement shall be executed and securities submitted prior to site improvement construction and business operation. Adopted by the Council of the City of Lino Lakes this 14th day of October, 2019. The motion for the adoption of the foregoing resolution was introduced by Council 8 Member_______________ and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk 1 CITY OF LINO LAKES RESOLUTION NO. 19-130 RESOLUTION APPROVING A SITE IMPROVEMENT PERFORMANCE AGREEMENT WITH DIRECT BORE, INC. (502 AND 510 LILAC STREET) WHEREAS, the City has completed review of the site and building plan for Direct Bore, Inc. located at 502 and 510 Lilac Street; and WHEREAS, the parcel is legally described as follows: PARCEL 1: All that part of the Northeast Quarter of the Northwest Quarter of Section Seventeen (17), Township Thirty-one (31) North, Range Twenty-two (22) West, Anoka County, Minnesota described as follows: Beginning at the Northwest corner of said Northeast Quarter of the Northwest Quarter of Section 17; thence East 0 degrees 00 minutes, along the North line thereof, 160 feet; thence South 0 degrees 00 minutes, 300 feet, thence West 0 degrees 00 minutes, 155.96 feet to the point of intersection thereof with the West line of said Northeast Quarter of the Northwest Quarter; thence North 0 degrees 46 minutes 15 seconds West along said West line, 300.03 feet to the point of beginning, Subject to Lilac Street along the north line thereof. PARCEL 2: All that part of the Northeast Quarter of the Northwest Quarter of Section Seventeen (17), Township Thirty-one (31) North, Range Twenty-two (22) West, Anoka County, Minnesota described as follows: Commencing at the Northwest corner of said Northeast Quarter of the Northwest Quarter of Section 17; thence East 0 degrees 00 minutes, along the North line thereof, 160 feet to the point of beginning; thence continuing East 0 degrees 00 minutes along the North line thereof 72.6 feet,; thence South 0 degrees 00 minutes 300 feet; thence West 0 degrees 00 minutes 72.6 feet, thence North 0 degrees 00 minutes 300 feet to the point of beginning. PARCEL 3: That part of the Northeast Quarter of the Northwest Quarter of Section 17, Township 31, Range 22, Anoka County, Minnesota. Commencing at the Northwest corner of said Northeast Quarter of Section 17, thence on an assumed bearing of East 0 degrees 00 minutes, along the North line of said Northeast Quarter of Northwest Quarter, a distance of 358.7 feet; thence South 0 degrees 00 minutes a distance of 300 2 feet to the point of beginning; thence continuing South 0 degrees 00 minutes a distance of 125 feet; thence West 0 degrees 00 minutes, a distance of 352.98 feet to the west line of said Northeast Quarter of Northwest Quarter; thence North 0 degrees 46 minutes 15 seconds West, a distance of 125.01 feet to the point of intersection with a line that bears West 0 degrees 00 minutes from the point of beginning; thence East 0 degrees 00 minutes, along said line, a distance of 354.66 feet to the point of beginning. EXCEPT that part platted as Parcel 21, CITY OF LINO LAKES RIGHT-OF-WAY PLAT NO. 2; and WHEREAS, Section 1007.020(5)(d) of the Lino Lakes Zoning Ordinance requires the execution of a site performance agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes that the Site Improvement Performance Agreement between the City of Lino Lakes and Direct Bore, Inc. is hereby approved and the Mayor and City Clerk are authorized to execute such agreements on behalf of the City. Adopted by the Council of the City of Lino Lakes this 14th day of October, 2019. The motion for the adoption of the foregoing resolution was introduced by Council Member_______________ and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk Direct Bore, Inc. Site Performance Agreement page 1 of 11 CITY OF LINO LAKES, MINNESOTA SITE IMPROVEMENT PERFORMANCE AGREEMENT THIS AGREEMENT made this _______ day of _______________, 2019, is by and between the City of Lino Lakes, a municipal corporation organized under the laws of the State of Minnesota, and Direct Bore, Inc. (“Developer”). WHEREAS, the Developer has received approval of Site Development Plans, hereinafter called the "Plans", by the City of Lino Lakes on the 14th day of October, 2019, and in accordance with the Plans all of which are made a part hereof by reference. In consideration of such approval, the Developer, its successors and assigns, does covenant and agree to perform the work as set forth in the Plans, in the aforesaid approval, and as hereinafter set forth upon the real estate (hereinafter referred to as "Property") described as follows: PARCEL 1: All that part of the Northeast Quarter of the Northwest Quarter of Section Seventeen (17), Township Thirty-one (31) North, Range Twenty-two (22) West, Anoka County, Minnesota described as follows: Beginning at the Northwest corner of said Northeast Quarter of the Northwest Quarter of Section 17; thence East 0 degrees 00 minutes, along the North line thereof, 160 feet; thence South 0 degrees 00 minutes, 300 feet, thence West 0 degrees 00 minutes, 155.96 feet to the point of intersection thereof with the West line of said Northeast Quarter of the Northwest Quarter; thence North 0 degrees 46 minutes 15 seconds West along said West line, 300.03 feet to the point of beginning, Subject to Lilac Street along the north line thereof. PARCEL 2: All that part of the Northeast Quarter of the Northwest Quarter of Section Seventeen (17), Township Thirty-one (31) North, Range Twenty-two (22) West, Anoka County, Minnesota described as follows: Commencing at the Northwest corner of said Northeast Quarter of the Northwest Quarter of Section 17; thence East 0 degrees 00 minutes, along the North line thereof, 160 feet to the point of beginning; thence continuing East 0 degrees 00 minutes along the North line thereof 72.6 feet,; thence South 0 degrees 00 minutes 300 feet; thence West 0 degrees 00 minutes 72.6 feet, thence North 0 degrees 00 minutes 300 feet to the point of beginning. PARCEL 3: That part of the Northeast Quarter of the Northwest Quarter of Section 17, Township 31, Range 22, Anoka County, Minnesota. Commencing at the Northwest corner of said Northeast Quarter of Section 17, thence on an assumed bearing of East 0 degrees 00 minutes, along the North line of said Northeast Quarter of Northwest Quarter, a distance of 358.7 feet; thence South 0 degrees 00 Direct Bore, Inc. Site Performance Agreement page 2 of 11 minutes a distance of 300 feet to the point of beginning; thence continuing South 0 degrees 00 minutes a distance of 125 feet; thence West 0 degrees 00 minutes, a distance of 352.98 feet to the west line of said Northeast Quarter of Northwest Quarter; thence North 0 degrees 46 minutes 15 seconds West, a distance of 125.01 feet to the point of intersection with a line that bears West 0 degrees 00 minutes from the point of beginning; thence East 0 degrees 00 minutes, along said line, a distance of 354.66 feet to the point of beginning. EXCEPT that part platted as Parcel 21, CITY OF LINO LAKES RIGHT-OF- WAY PLAT NO. 2. NOW, THEREFORE, in consideration of the mutual promises of the parties made herein, IT IS AGREED BY AND BETWEEN THE PARTIES HERETO: I. DESIGNATION OF IMPROVEMENTS. A. Improvements on the project site to be installed at the Developer’s expense by the Developer as hereinafter provided are hereinafter referred to as “On-Site Work”. B. Improvements off the project site to be installed at the Developer’s expense, if any, by the Developer as hereinafter provided are hereinafter referred to as “Off-Site Work”. C. Developer shall enter into a Declaration for Maintenance of Stormwater Facilities – Not applicable. II. ON-SITE WORK. A. On-Site Work. The On-Site Work shall consist of the improvements described in the approved Plans, to include any approved subsequent amendments, and shall be in compliance with all applicable statutes, codes and ordinances of the City. The On-Site Work includes all on-site exterior amenities as shown on the approved Plans and as required by the plan approval, such as, but not limited to: landscaping, private driveways, parking areas, sanitary sewer extension, water system extension, storm drainage systems, curbing, lighting, fencing, fire lanes, sidewalks, exterior building architectural design and building elements, site grading and erosion control measures. Such improvements shall be completed in accordance with Section IV herein. B. Cost Estimates. The Developer shall provide the City with a written estimate of all applicable costs of the On-Site Work, itemized by type; the estimates shall be based upon the actual estimates provided by the contractors who are to do the Work. Said cost estimates shall be reviewed Direct Bore, Inc. Site Performance Agreement page 3 of 11 by the City, and the City shall establish the actual amount of the financial guarantee. The description and estimated cost of Developer's On-Site Work are as follows: Description of Improvements Estimated Costs 1. Lighting $ 0.00 2. Fences / Screen Structures $ 15,000.00 3. Trash Disposal Structures $ 0.00 4. Curbing / Islands / Delineators $ 0.00 5. Storm Drainage Systems / Sewers / Catch Basins / Culverts / Swales $ 0.00 6. Public Trails and / or Sidewalk $ 0.00 7. Private Trials and / or Sidewalk $ 0.00 8. Driveway / Curb cut / Parking Lot / Fire Lane $ 15,000.00 9. Water mains / Hydrants / Sanitary Sewers $ 0.00 10. Landscaping $ 0.00 11. Site Grading $ 0.00 12. Erosion Control $ 0.00 Total Estimated Cost of Developer Improvements $ 30,000.00 Security Requirement (Total * 35%) $ 10,500.00 III. DEVELOPER FEES. Connection fees apply if connecting 502 Lilac Street to municipal utilities otherwise not applicable. A. Trunk Sanitary Sewer Connection Fees The City established trunk utility connection fees to uniformly distribute the costs of public trunk sanitary sewer infrastructure. The Trunk Utility Connection Fee consists of two components; a Trunk Charge and an Availability Charge. Trunk Charge The trunk charge shall be paid at the time of subdivision approval or at the time of hook-up, whichever is first. The Sanitary Sewer Trunk Charge is $1,573.00 per unit. Commercial/Industrial/Institutional (CII) trunk charges are based on a factor of 2.92 units per acre. Availability Charge For residential properties, the availability charge shall be paid at the time of subdivision approval or at the time of hook-up, whichever is first. Direct Bore, Inc. Site Performance Agreement page 4 of 11 Commercial/Industrial/Institutional availability charges shall be paid at the time of building permit. Fees are based on the number of sanitary access charge (SAC) units assigned by Metropolitan Council Environmental Services (MCES). City Sewer (CSAC) $1,471.00 Per SAC Unit Trunk sewer unit charges addressed under this paragraph are in addition to any SAC charges imposed by Metropolitan Council Environmental Services. B. Trunk Water Connection Fees The City established trunk utility connection fees to uniformly distribute the costs of public trunk water infrastructure. The Trunk Utility Connection Fee consists of two components; a Trunk Charge and an Availability Charge. Trunk Charge The trunk charge shall be paid at the time of subdivision approval or at the time of hook-up, whichever is first. The Water Trunk Charge is $2,259.00 per unit. Commercial/Industrial/Institutional (CII) trunk charges are based on a factor of 2.92 units per acre. Availability Charge For residential properties, the availability charge shall be paid at the time of subdivision approval or at the time of hook-up, whichever is first. Commercial/Industrial/Institutional availability charges shall be paid at the time of building permit. Fees are based on the number of sanitary access charge (SAC) units assigned by Metropolitan Council Environmental Services (MCES). City Water (CWAC) $1,421.00 Per SAC Unit. C. Surface Water Management Area Charges The City established a trunk area charge to uniformly distribute the costs of public trunk surface water infrastructure and water quality improvements. The Surface Water Management Charge shall be based on developable acreage – Not applicable. Direct Bore, Inc. Site Performance Agreement page 5 of 11 Unit Fee 1. Sanitary Sewer Trunk Unit Fee ($1,573/unit; 2.92 units/Acre) 1 $1,573.00 2. City Sewer Availability Fee ($1,471/SAC Unit) 1 $1,471.00 3. Sanitary Front Footage Bisel Amendment ($52.50/LF) 80 lf $4,200.00 4. Water Trunk Unit Fee ($2,259/unit; 2.92 units/Acre) 1 $2,259.00 5. City Water Availability Fee ($1,421/SAC Unit) 1 $1,421.00 6. Water Front Footage Bisel Amendment ($49.50/LF) 80 lf $3,960.00 7. City Surface Water Management Fee N/A N/A Total Estimated (Budget) Developer Fees $14,884.00 IV. RECORD DRAWINGS – Not applicable. A. Upon project completion, Developer shall submit record drawings, in electronic format, of all public and private infrastructure improvements, including grading, sanitary sewer, water main, storm sewer facilities, and roads, constructed by Developer. The as-built survey must include, but is not limited to, proposed and final contours with adequate elevation shots to show conformance, property irons (to be exposed in field), low floor and low opening elevations, and the 100-Year High Water Level (HWL) of all ponds, lakes, and wetland areas. The files shall be drawn in Anoka County NAD 83 Coordinate system and provided in both AutoCAD .dwg and Adobe .pdf file formats. The plans shall include accurate locations, dimensions, elevations, grades, slopes and all other pertinent information concerning the complete work. The Developer shall also submit certified compaction testing results for the site grading operations. B. A summary of the record plan attribute data for the storm sewer, water main, and sanitary sewer structures and pipes shall be submitted in the form of an Excel Spreadsheet as provided by the City Engineer. C. No securities will be fully released until all record drawings have been submitted and accepted by the City Engineer. V. COMPLETION DATE. The Developer shall install the required on site work by October 31, 2020. If the on-site work is not completed by this time, then the Developer will need to start the site and building plan approval process from the beginning. VI. GUARANTEE. A. The Developer will fully and faithfully comply with all terms and conditions of any and all contracts entered into by the Developer. Concurrently with the execution hereof by the Developer, the Developer Direct Bore, Inc. Site Performance Agreement page 6 of 11 will furnish to, and at all times thereafter maintain with the City, a cash deposit, certified check, or Irrevocable Letter of Credit, based on thirty- five (35%) percent of the total estimated cost of Developer's On-site Work. An Irrevocable Letter of Credit shall be for the exclusive use and benefit of the City of Lino Lakes and shall state thereon that the same is issued to guarantee and assure performance by the Developer of all the terms and conditions of this Development Contract, construction of all required improvements in accordance with the ordinances and specifications of the City and guarantees the workmanship and materials for the landscape improvements for a period of one year following the City’s acceptance of the landscape improvements. The City reserves the right to draw, in whole or in part, on any portion of the Irrevocable Letter of Credit for the purpose of guaranteeing the terms and conditions of this contract, if Developer has been found to be in default of this agreement and only after providing Developer with written notice and opportunity to cure any default. The Irrevocable Letter of Credit shall be automatically extended for additional periods of one year from present or future expiration dates unless sixty (60) days prior to such the City Clerk or Administrator is notified in writing by certified mail or overnight mail that the Letter of Credit will not be renewed. B. Upon written request, The City will grant a reduction of the Letter of Credit, or cash deposit based on prepayment or the value of the completed improvements at the time of the requested reduction. The Developer may make such requests three times throughout the life of this agreement, with the third and/or final request being at the completion of the project. The City will respond to such request within 30 days time. Prior to the final acceptance of the Developer’s Improvements the City shall require a Letter of Credit or Cash Escrow to cover the warranty provisions of the agreement. The amount shall be agreed to by the City Engineer and Developer and Developer may use the Letter of Credit discussed in Section VI.A above. VII. REIMBURSEMENT OF COSTS. A. The Developer agrees to establish a non-interest bearing escrow account with the City in an amount established by the City Engineer or his designee for the payment of all City fees and costs incurred by the City related to the On-site Work, including, but not limited to, the following: 1. Site Plan Review Fee $ 700.00 2. Administration $1,200.00 (Legal, Engineering, Planning and Contract Administration) 3. Negative Short Term Escrow Balance $ 0.00 Total Estimated (Budget) Costs for Escrow Account $1,900.00 Direct Bore, Inc. Site Performance Agreement page 7 of 11 B. If it appears that the actual costs incurred will exceed the estimate or that the actual costs incurred will be less than the estimate, then Developer and City shall review the costs required to complete the project. In such case, if the actual costs exceed the estimate, then Developer shall promptly pay the additional sums to the City to pay for the agreed upon increase. However, in such case where the actual costs are less than the estimate, the City shall promptly reimburse to Developer any amounts overpaid by the Developer. The Developer may request a statement of the account each month for review. C. Intentionally Deleted. VIII. REMEDIES FOR BREACH. A. The City shall give prior written notice to the Developer of any default hereunder before proceeding to enforce such financial guarantee or before the City undertakes any work for which the City will be reimbursed through the financial guarantee. If within twenty (20) days after receipt of such written notice to it, the Developer has not notified the City by stating in writing the manner in which the default will be cured and the time within which such default will be cured, the City will proceed with the remedy it deems reasonably appropriate. B. At any time after the completion date and any extensions thereof, if any of the work is deemed incomplete, the City may proceed in any one or more of the following ways to enforce the undertakings herein set forth, and to collect any and all expenses reasonably incurred by the City in connection therewith, including, but not limited to, engineering, legal, planning and litigation costs and expense. The enumeration of the remedies hereunder shall be in addition to any other remedies available to the City. 1. Specific Performance. The City may in writing direct the surety or the Developer to cause the Work to be undertaken and completed within a specified reasonable time. If the Developer fails to cause the Work to be done and completed in a manner and time reasonably acceptable to the City, the City may proceed to bring an action for specific performance to require work to be undertaken. 2. Completion by the City. The City, after written notice, may enter the premises and proceed to have the Work done either by contract, by day labor or by regular City forces. The Developer may not question the manner of doing such work or the letting of any such contracts for the doing of any such work; provided that all such work is performed in a reasonable manner, the costs are reasonable and the work is completed in a good and workman-like manner and in accordance with the approved plans and specifications. Direct Bore, Inc. Site Performance Agreement page 8 of 11 Upon completion of such work, the Developer shall promptly pay the City the full cost thereof as aforesaid. 3. Deposit of Financial Guarantee. In the event the financial guarantee has been submitted in the form of a Letter of Credit, the City may draw on the Letter of Credit the sum equal to the reasonably estimated cost of completing the Work, plus the City's reasonably estimated expenses as defined herein, including any other reasonable costs, expenses, and damages for which the surety may be liable hereunder, but not exceeding the amount set forth on the Letter of Credit. The money shall be deemed to be held by the City for the purpose of reimbursing the City for any reasonable costs incurred in completing the Work as hereinafter specified. Any funds remaining after completion of the project shall be promptly returned to the Developer. IX. OCCUPATION OF PREMISES. The Developer shall not have outdoor storage on site until all site improvements are completed and approved by the City. X. INSURANCE. Developer or its general contractor shall take out and maintain until one year after the City accepted the Developer Improvements, public liability and property damage insurance covering personal injury, including death, and claims for property damage which may arise out of the Developer's or general contractor’s work, as the case may be, or the work of its subcontractors or by one directly or indirectly employed by any of them. Limits for bodily injury and death shall be not less than Five Hundred Thousand and no/100 ($500,000.00) Dollars for one person and One Million and no/100 ($1,000,000.00) Dollars for each occurrence; limits for property damage shall be not less than One Million and no/100 ($1,000,000.00) Dollars for each occurrence; or a combination single limit policy of Two Million and no/100 ($2,000,000.00) Dollars or more. The City, its employees, its agents and assigns shall be named as an additional insured on the policy, and the Developer or its general contractor shall file with the City a certificate evidencing coverage prior to the City signing the plat. The certificate shall provide that the City must be given ten days advance written notice of the cancellation of the insurance. The certificate may not contain any disclaimer for failure to give the required notice. Direct Bore, Inc. Site Performance Agreement page 9 of 11 XI. REIMBURSEMENT FOR LITIGATION EXPENSES. The City and Developer agree that the prevailing party in any litigation pertaining to the enforcement of this Agreement shall be entitled to reimbursement from the non-prevailing party for all reasonable costs incurred by said prevailing party including court costs and reasonable engineering and attorneys' fees. XII. VALIDITY. If a portion, section, subsection, sentence, clause, paragraph or phrase in this Agreement is for any reason held to be invalid by a court of competent jurisdiction, such decision shall not affect or void any of the other provisions of the Site Improvement Performance Agreement. XIII. GENERAL. A. Binding Effect. The terms and provisions hereof shall be binding upon and inure to the benefit of the heirs, representatives, successors and assigns of the parties hereto and shall be binding upon all future owners of all or any part of the Property and shall be deemed covenants running with the land. B. Notices. Whenever in this Agreement it shall be required or permitted that notice or demand be given or served by either party to this Agreement to or on the other party, such notice or demand shall be delivered personally or (i) mailed by United States mail by certified mail (return receipt requested) or (ii) sent by nationally recognized overnight carrier to the addresses hereinbefore set forth on Page 1. Such notice or demand shall be deemed timely given when delivered personally or when deposited in the mail or the overnight carrier in accordance with the above. The addresses of the parties hereto are as set forth on Page 1 until changed by notices given as above. C. Incorporation by Reference. All plans, special provisions, proposals, specifications and contracts for the improvements furnished and let pursuant to this Agreement shall be and hereby are made a part of this Agreement by reference as fully as if set out herein in full. D. Hours of Construction Activity. Construction activity shall be limited to the hours set out as follows: Monday through Friday 7:00 a.m. to 7:00 p.m. Saturday 9:00 a.m. to 5:00 p.m. Sunday and Holidays No working hours allowed Direct Bore, Inc. Site Performance Agreement page 10 of 11 XIV. VIOLATIONS/BUILDING PERMITS. In the event that Developer violates any of the covenants and agreements contained in this Site Improvement Performance Agreement and to be performed by the Developer, the City, at its option, and after providing written notice and opportunity to cure to Developer in addition to the rights and remedies as set out hereunder may refuse to issue building permits to any property within the development and/or stop building construction within the development until such time as such default has been corrected to the satisfaction of the City. DEVELOPER CITY OF LINO LAKES By _________________________ By _________________________ Direct Bore, Inc. Mayor ATTEST: By_________________________ City Clerk STATE OF MINNESOTA ) ) SS COUNTY OF ANOKA ) This instrument was acknowledged before me on ________ day of ____________, 2019, by Jeff Reinert as Mayor of the City of Lino Lakes on behalf of said City. _______________________________ Notary Public STATE OF MINNESOTA ) ) SS COUNTY OF ANOKA ) This instrument was acknowledged before me on ________ day of ____________, 2019 by Julianne Bartell as City Clerk of the City of Lino Lakes on behalf of said City. _______________________________ Notary Public Direct Bore, Inc. Site Performance Agreement page 11 of 11 STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) On this _______ day of _______________, 2019, before me, a Notary Public within and for said County, personally appeared, _______________________________, who executed the foregoing instrument. ______________________________ Notary Public This instrument was drafted by: City of Lino Lakes 600 Town Center Parkway Lino Lakes, Minnesota 55014 1 CITY COUNCIL AGENDA ITEM 6C STAFF ORIGINATOR: Katie Larsen, City Planner MEETING DATE: October 14, 2019 TOPIC: Consider Resolution No. 19-131 Approving Watermark PUD Development Stage Plan Amendment #3-Architectural Design Standards VOTE REQUIRED: 3/5 INTRODUCTION Watermark is a master planned residential community located in the northwest quadrant of I- 35E and CSAH 14/Main Street. It is approximately 372 gross acres and consists of a residential mix of 692 single family lots and 172 townhome units totaling 864 housing units. The PUD Development Stage Plan/Preliminary Plat was approved in June 2016. Lennar has submitted a land use application requesting an amendment to the architectural design standards related to the one-story, single level villa homes and 3-stall garages. Previous Council approvals related to the PUD Development Stage Plan include: • June 13, 2016: Resolution No. 16-51 approving PUD Development Stage Plan/Preliminary Plat • October 9, 2017: Resolution No. 17-95 approving Amendment #1 to Land Use Plan • December 11, 2017: Resolution No. 17-133 approving Amendment #2 to Architectural Design Standards ANALYSIS Resolution No. 17-133 details architectural design standards for the both the single family homes and the townhomes. The proposed amendment is only for the single family homes. No changes are proposed to the townhomes. Per the resolution: 4. Garages. All single family homes shall have a double garage and shall comply with the following: a. Compliance with the Building Type and Construction Standards of §1007.043 (2), and b. All garages, except side or rear loaded garages, shall not protrude forward of the front wall of the house, unless the house includes a front porch that is unenclosed, a minimum of 6 feet in depth, and extends across 100 percent of the front façade of the house. The garage shall then not protrude forward of the front porch more than 6 feet, and 2 c. If the garage door faces the street, the length of the garage wall facing the street shall not be greater than fifty-five percent (55%) of the length of the entire front facade of the structure; except on houses that comply with all of the following conditions: i. The second floor living space extends over the two-car portion of the garage; and ii. The garage doors are decorative and have a strip of windows; and iii. Garages in excess of two stalls shall be broken up so the additional stalls are recessed two feet from the main garage façade; and iv. Garage width does not exceed 32 feet except on four stall garages. The intent of the garage standards is to minimize the visual impacts of garages protruding forward of the house i.e. snout houses. The resolution did not take into account a one-story, single-level villa home with a 3 stall garage. As noted in their narrative, Lennar has several one-story house plans that would not be allowed a 3 stall garage because the length of the garage wall exceeds the 55% criteria and the home does not have a second floor to extend over the garage. The floor areas of these villas homes range from 1,500-1,900 sf. Lennar is proposing to amend 4(c) of Resolution No. 17-133 as follows: i. If a two-story home, a portion of the second floor living space extends over the two-car portion of the garage; or if a one-story home, the front porch or front facade must be flush with or protrude forward of the front garage facade; and For added clarity to the resolution, staff suggests the following language: 4. Garages. All single family homes shall have a double garage and shall comply with the following: a. Compliance with the Building Type and Construction Standards of §1007.043 (2), and b. On a one-story, single level home, i. Garages, except side or rear loaded garages, shall not protrude forward of the front wall of the house, unless the house includes a front porch that is unenclosed, a minimum of 6 feet in depth, and extends across 100 percent of the front façade of the house, and ii. The garage shall then not protrude forward of the front porch, and iii. The length of the garage wall shall not be greater than sixty-seven percent (67%) of the length of the entire front facade of the structure, and 3 iv. The house shall have a window in the gable over the garage, and v. Garage width shall not exceed 32 feet. c. On a multi-story home, i. Garages, except side or rear loaded garages, shall not protrude forward of the front wall of the house, unless the house includes a front porch that is unenclosed, a minimum of 6 feet in depth, and extends across 100 percent of the front façade of the house, and ii. The garage shall then not protrude forward of the front porch more than 6 feet, and iii. If the garage protrudes forward of the front porch, the length of the garage wall shall not be greater than fifty-five percent (55%) of the length of the entire front facade of the structure; except on houses that comply with the following condition: 1. The second floor living space extends over the two-car portion of the garage; and iv. Garage width shall not exceed 32 feet except on four stall garages. d. All garage doors shall be decorative and have a strip of windows; and e. All garages in excess of two stalls shall be broken up so the additional stalls are recessed two feet from the main garage façade. Planning & Zoning Board The Planning & Zoning Board held a public hearing on September 11, 2019. There were no public comments. The Board recommended approval on a 6-0 vote with a condition that 4.b. related to the one-story, single level home be revised to iv. The house shall have a window in the largest gable over the garage, and RECOMMENDATION Staff and Board recommend approval of the Watermark PUD Development Stage Plan Amendment #3-Architectural Design Standards subject to the following conditions: 1. All other conditions of Resolution No. 16-51 and Resolution No. 17-133 shall be met unless amended by further Council action. ATTACHMENTS 1. Lennar Narrative dated August 19, 2019 4 2. One-Story House Plan Examples 3. Resolution No. 19-131 ® ® ® 1 CITY OF LINO LAKES RESOLUTION NO. 19-131 APPROVING WATERMARK PUD DEVELOPMENT STAGE PLAN AMENDMENT #3- ARCHITECTURAL DESIGN STANDARDS WHEREAS, on June 13, 2016 the City passed Council Resolution No. 16-51 approving a PUD Development Stage Plan/Preliminary Plat for a residential development called Watermark; and WHEREAS, on December 11, 2017 the City passed Council Resolution No. 17-133 approving PUD Development Stage Plan Amendment #2-Architectural Design Standards; and WHEREAS, on August 20, 2019 the City received a land use application to amend the PUD Development Stage Plan-Architectural Design Standards to allow for one-story, single level homes with three (3) stall garages; and WHEREAS, City staff completed a review of the amended Architectural Design Standards prepared by Lennar; and WHEREAS, a public hearing was held before the Planning & Zoning Board on September 11, 2019 and the Board recommended approval of the amended Architectural Design Standards; and NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes hereby finds the proposed amended Architectural Design Standards consistent with the approved PUD Development Stage Plan and Comprehensive Plan in regards to resource management system plan, housing plan, economic development, transportation plan and utility plans; and BE IT FURTHER RESOLVED by the City Council of The City of Lino Lakes in order to provide maximum PUD flexibility and adapt to changing market demands, detailed civil, grading and landscaping plans and architectural design standards, floor plans, elevations, exterior materials, styles, color packages and HOA documents will be reviewed and approved with each PUD Final Plan/Final Plat; and BE IT FURTHER RESOLVED by The City Council of The City of Lino Lakes hereby amends Resolution No. 17-133 as follows: ARCHITECTURAL DESIGN STANDARDS 1. The following are acceptable exterior materials and styles for both the single family homes and the townhomes: a. Exterior Materials i. Vinyl, aluminum or steel siding 1. If vinyl siding is used on the townhomes, engineered trim products shall also be incorporated. ii. Brick iii. Stone iv. Stucco 2 v. Wood vi. Engineered siding products such as LP board, Hardie board or similar b. Styles i. Lap siding ii. Board and batten iii. Shakes 2. All single family home front elevations shall include brick, stone or similar engineered product. The front elevations shall also include 2 other exterior materials, or 1 other exterior material and 2 styles. The 2 styles shall be of contrasting or complimentary colors. 3. One of the following three architectural features shall be incorporated into the single family home side and rear elevations that are visible from 20th Avenue (CSAH 54), Street A and the public park: a. A minimum of 4 inch window trim on side and/or rear elevations to match the dimensions of the front elevation. b. Incorporate trim and banding in complementary colors to add interest and variety to the side and/or rear elevations. c. Incorporate more than one exterior material and/or style on the side and/or rear elevation. 4. Garages. All single family homes shall have a double garage and shall comply with the following: a. Compliance with the Building Type and Construction Standards of §1007.043 (2), and b. All garages, except side or rear loaded garages, shall not protrude forward of the front wall of the house, unless the house includes a front porch that is unenclosed, a minimum of 6 feet in depth, and extends across 100 percent of the front façade of the house. The garage shall then not protrude forward of the front porch more than 6 feet, and c. If the garage door faces the street, the length of the garage wall facing the street shall not be greater than fifty-five percent (55%) of the length of the entire front facade of the structure; except on houses that comply with all of the following conditions: i. The second floor living space extends over the two-car portion of the garage; and ii. The garage doors are decorative and have a strip of windows; and 3 iii. Garages in excess of two stalls shall be broken up so the additional stalls are recessed two feet from the main garage façade; and iv. Garage width does not exceed 32 feet except on four stall garages. 4. Garages. All single family homes shall have a double garage and shall comply with the following: a. Compliance with the Building Type and Construction Standards of §1007.043 (2), and b. On a one-story, single level home, i. Garages, except side or rear loaded garages, shall not protrude forward of the front wall of the house, unless the house includes a front porch that is unenclosed, a minimum of 6 feet in depth, and extends across 100 percent of the front façade of the house, and ii. The garage shall then not protrude forward of the front porch, and iii. The length of the garage wall shall not be greater than sixty-seven percent (67%) of the length of the entire front facade of the structure, and iv. The house shall have a window in the largest gable, and v. Garage width shall not exceed 32 feet. c. On a multi-story home, i. Garages, except side or rear loaded garages, shall not protrude forward of the front wall of the house, unless the house includes a front porch that is unenclosed, a minimum of 6 feet in depth, and extends across 100 percent of the front façade of the house, and ii. The garage shall then not protrude forward of the front porch more than 6 feet, and iii. If the garage protrudes forward of the front porch, the length of the garage wall shall not be greater than fifty-five percent (55%) of the length of the entire front facade of the structure; except on houses that comply with the following condition: 1. The second floor living space extends over the two-car portion of the garage; and iv. Garage width shall not exceed 32 feet except on four stall garages. d. All garage doors shall be decorative and have a strip of windows; and 4 e. All garages in excess of two stalls shall be broken up so the additional stalls are recessed two feet from the main garage façade. 5. The following minimum architectural standards shall be incorporated into the townhome neighborhood: a. A minimum of three (3) unique building facades for each elevation of the townhomes shall be provided. b. A table of architectural façade data shall be included for each elevation. c. A unique building color package shall be included for each phase of development. d. At no point shall the same color package be specified on buildings that are immediately adjacent to or directly across the road from each other. e. A minimum of 4 inch window trim on side and/or rear elevations to match the dimensions of the front elevation. f. In no case shall any of the required exterior materials or styles per elevation be less than 10%. i. Any additional exterior materials and/or styles included on an elevation that exceeds the minimum requirement do not need to meet the 10 % requirement. g. Front elevations shall include brick, stone or similar engineered product. The front elevations shall also include 2 other exterior materials, or 1 other exterior material and 2 styles. Exterior materials and styles are defined above. h. Rear elevations shall, at a minimum, have a combination of 2 exterior materials, or 1 exterior material and 2 styles. The 2 styles shall be of contrasting or complimentary colors. i. Rear elevations shall include some vertical and horizontal trim or element to break up the longer elevation planes. j. Side elevations facing Street A shall include brick, stone or similar engineered product. These side elevations shall also have 2 other exterior materials, or 1 other exterior material and 2 styles. The 2 styles shall be of contrasting or complimentary colors. i. Per the Preliminary Plat, these are lots 899, 903, 904 and 808. k. Side elevations not exposed to public roadways shall require only one exterior material. 6. Garages: All townhomes shall include, at a minimum, a double garage and shall comply with the following: 5 a. Garages shall be a minimum of 379 square feet. b. Garages shall be a minimum of 18’ 3” in width. c. Decorative garage doors with windows are required on all units. Adopted by the Council of the City of Lino Lakes this 14th day of October, 2019. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk