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HomeMy WebLinkAbout09-23-2019 Council Meeting MinutesCOUNCIL MINUTES APPROVED 1 CITY OF LINO LAKES 2 MINUTES 3 4 DATE September 23, 2019 5 TIME STARTED 6*30 p.m. 6 TIME ENDED 7*30 p.m. 7 MEMBERS PRESENT Council Member Maher, Manthey, Stoesz and Reinert 8 MEMBERS ABSENT Council Member Rafferty 9 10 Staff members present: City Administrator Jeff Karlson; Community Development Director 11 Michael Grochala; Finance Director Sarah Cotton; Director of Public Safety John Swenson; City 12 Engineer Diane Hankee; and City Clerk Julie Bartell 13 14 PUBLIC COMMENT 15 16 No one was present to address the council regarding a matter not on the agenda. 17 18 SETTING THE AGENDA 19 20 The agenda was approved as presented. 21 22 CONSENT AGENDA 23 24 Council Member Manthey moved to approve the Consent Agenda, Items 1 A through 1 D, as 25 presented. Council Member Stoesz seconded the motion. Motion carried on a voice vote. 26 27 ITEM ACTION 28 29 Consideration of Expenditures. 30 31 September 23, 2019 (Check No. 110966-111033 32 in the amount of S1.085.622.53) Annmved 34 September 3, 2019 Council Work Session Minutes Approved 35 36 September 9, 2019 City Council Meeting Minutes Approved 37 38 September 9, 2019 Special Session Minutes (budget) Approved 39 4o FINANCE DEPARTMENT REPORT 41 2A) Consider Resolution No. 19421, Adopting the Preliminary 2019 Tax Levy, Collectible 42 in 2020 — Finance Director Cotton first noted that the council met previous to this meeting and did 43 reduce the levy amount by $60,000. She overviewed her written report explaining that the City 44 must adopt and certify a preliminary tax levy for the coming year by the end of September. She 45 reviewed the elements included in the proposed levy. 1 COUNCIL MINUTES APPROVED 46 Mayor Reinert explained that the City Council has the ability to tax at different percentages toward 47 property value. If that percentage increases then taxes go up on property and vice versa for a 48 reduction. Valuations on property do fluctuate and they impact property taxes also. He noted the 49 tax rate proposed this year and that it represents a decrease from previous years. That reduces the 50 percentage that will be taxed to property owners in Lino Lakes. The council has worked hard to get 51 to that reduction. He thanked staff for their participation. Mayor Reinert added that the tax rate 52 approved by the council tonight (preliminary) cannot go up but can be reduced. 53 Council Member Manthey moved to approve Resolution No. 19-121 as presented. Council Member 54 Maher seconded the motion. Motion carried on a voice vote. 55 2B) Consider Resolution No. 19-122, Setting the Date and Time for a Public Hearing for 56 the Proposed 2020 Operating Budget and 2019 Tax Levy, Collectible in 2020 — Finance 57 Director Cotton explained that the resolution sets the date and time for the required public hearing 58 on the City budget. 59 Council Member Maher moved to approve Resolution No. 19-122 as presented. Council Member 60 Stoesz seconded the motion. Motion carried on a voice vote. 61 2C) Cancelling Debt Service Tax Levy(s) — Finance Director Cotton explained that the item 62 requests council consideration of cancelling certain tax levies. The tax levy was built into certain 63 bonds but staff can report that the levy is not needed as other sources are adequate to cover debt 64 service for those issuances. 65 i) Consider Resolution No. 19-123, Canceling the 2019/2020 Debt Service Tax Levy for 66 G.O. Improvement Bond, Series 2013A 67 ii) Consider Resolution No. 19424, Canceling the 2019/2020 Debt Service Tax Levy for 68 G.O. Capital Note, Series 2016A 69 iii) Consider Resolution No. 19425, Canceling the 2019/2020 Debt Service Tax Levy for 70 Taxable G.O. Improvement Refunding Bonds, Series 2016B 71 Council Member Maher moved to approve Resolution No. 19-125, 126 and 127 as presented. 72 Council Member Stoesz seconded the motion. Motion carried on a voice vote. 73 2D) Consider Resolution No. 19-126, Authorizing Issuance of 2020 Certificates of 74 Indebtedness —Finance Director Cotton explained that the resolution will authorize issuance of 75 certificates that are included in the preliminarily approved 2020 budget. 76 Mayor Reinert remarked that this action is ahead of previous schedules to allow the timely purchase 77 of equipment. 78 Council Member Stoesz noted that the City loans the money to itself and he was informed that the 79 interest is dedicated to the Area and Unit Fund. 80 Council Member Maher moved to approve Resolution No. 19-126 as presented. Council Member 81 Stoesz seconded the motion. Motion carried on a voice vote. 82 83 ADMINISTRATION DEPARTMENT REPORT 2 COUNCIL MINUTES APPROVED 84 3A) Consider Approval of Resolution No. 19-120, Elbe Street Alternative Exit Route for 85 Waldoch Farm's Pumpkin Patch and Corn Maze Special Event Permit — City Clerk Bartell 86 reported that the special event permit for Waldoch Farms event has already been approved by the 87 council except for the request to utilize Elbe Street as an alternative exit. Staff notified Elbe Street 88 residents of the request and that the council would consider the matter this evening. If the council 89 were to approve the use, staff has recommended several conditions be attached. 90 Ellen Testin, 8016 Danube Street —She finds the comments about noise to be ridiculous. In the 91 past she has voiced concern about noise from nearby development (gas station and liquor store) and 92 it fell on deaf ears. She finds Waldoch to be a good neighbor and she doesn't anticipate problems 93 with their use of the street. She remains concerned about problems caused by the gas station/liquor 94 store in her neighborhood. 95 96 Mayor Reinert explained that the City can address concerns as they hear about them. If there are 97 issues pertaining to the gas station, perhaps there should be another meeting on that matter. 98 Steve Moser, 953 81St Street, said he has lived in Lino since 1978 and he lives right next to 99 Waldoch Farms. He has no problem with several weekends in the fall utilizing that exit. That little l00 bit of traffic shouldn't create that much noise. He believes Waldoch Farms has managed the event 101 very well. 102 Council Member Manthey remarked that Mr. Moser's comments are very important because his 103 property is located right at the spot. He asked Mr. Moser if he is aware of any neighbors that do 104 have concerns about the request. Mr. Moser said yes. Council Member Manthey asked about Mr. 105 Moser's traffic expectations and he said although he can't be certain of the numbers, he doesn't 106 anticipate it would be a problem. 107 Dawn Bush, 8015 Elbe Street, said she has lived on Elbe for Al years and she doesn't see any 108 problem at all with the request to use the street. She lives off Main Street and she's confident that log there will be proper direction by the Waldochs. She's talked to neighbors and has not heard a lot of 110 opposition. 111 Doug Joyer, 8325 West Rondeau Lake Drive, Waldoch Farms (applicant) —explained that they 112 (Waldoch Farms) intend to have public safety staff assist on flashlight night. He also explained the 113 helpful signage they intend to use to direct people. He noted that construction on Interstate 35 is 114 impacting traffic on Lake Drive (increasing) so that makes it even more important to have this exit 115 alternative. 116 Council Member Manthey asked, what are the key issues that this would alieve? Mr. Joyer said 117 he's learned from professionals that having an entrance and exit is the best. 118 Council Member Maher asked what the council or public has heard from neighbors who are 119 opposed. Council Member Manthey said traffic concerns, including the possibility of cars driving 120 onto private property. Mr. Joyer said they will be directing cars away from the property line. 121 A resident noted that this is an annual permit so it if doesn't work well, it shouldn't be considered in 122 the future. 123 3 COUNCIL MINUTES 124 125 a":_1IX1 Mayor Reinert said that public safety personnel from the City may be involved in traffic management. 126 Mayor Reinert remarked that, after hearing comments, he's leaning toward approving the use, 127 understanding it is just for this year. The Waldoch operation is great for the city and it's good to be 128 helpful without infringing on other property owners. 129 Council Member Maher thanked those residents who came to address the council; the input is very 13o helpful. 131 Council Member Stoesz moved to approve Resolution No. 19-120 with the understanding that the 132 conditions listed in the staff report are included. Council Member Maher seconded the motion. 133 Motion carried on a voice vote. 134 3B) Consider Approval of Resolution No. 19-127, Issuance of an On -Sale and Sunday Sales 135 Liquor License for Campanelle Restaurant & Bar — City Clerk Bartell announced that a new 136 restaurant, Campenelle's, is planning to open in Lino Lakes and the owner has applied for an On- 137 Sale, with Sunday Sales, liquor license. The application process for the license is complete and 138 staff is requesting council consideration. 139 Mayor Reinert welcomed the new business to Lino Lakes. 14o Council Member Maher moved to approve Resolution No. 19-127 as presented. Council Member 141 Manthey seconded the motion. Motion carried on a voice vote. 142 143 PUBLIC SAFETY DEPARTMENT REPORT 144 145 4A) Consider Donation of Seized Property — Public Safety Director Swenson reviewed his 146 written report requesting council authorization to donate several unclaimed bicycles. The bicycles 147 are free to be donated under law and city policy. He is recommending donation to the non-profit 148 Bikes for Kids in Ham Lakes, Minnesota. 149 Council Member Manthey moved to approve the donation as recommended. Council Member 15o Stoesz seconded the motion. Motion carried on a voice vote. 151 152 PUBLIC SERVICES DEPARTMENT REPORT 153 SA) Consider Approval of Resolution 19419, Approving Contract with Electro Watchman, 154 Inc. —Finance Director Cotton reported that the resolution would authorize staff to execute a 155 contract to replace the existing card access system at the civic facility. The contract would be 156 funded through the Government Buildings Fund. 157 Council Member Stoesz asked if the one year warranty proposed could be extended by the vendor. 158 Ms. Cotton said Director DeGardner would have to address that question. Administrator Karlson 159 remarked that a one-year warranty is typical. Mayor Reinert said he'd like to see a longer warranty 160 as well. 161 Council Member Maher moved to approve Resolution No. 19-119 as presented. Council Member 162 Manthey seconded the motion. Motion carried on a voice vote. 163 4 COUNCIL MINUTES APPROVED 164 165 166 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 167 168 6A) Consider Approval of Resolution 19413, Approving the Amendment to the Joint 169 Powers Agreement for the East Cedar Street & 24' Avenue/Elmcrest Avenue North 170 Improvement Project — City Engineer Hankee reported that the city decided to rebid for with the 171 possibility of better bids. The City of Hugo has already approve this amendment reflecting that 172 change. Staff is recommending that the City approve the change as well. 173 174 Mayor Reinert remarked that this would be disappointing to folks who were looking forward to the 175 road improvements but this delay and rebid is really necessary with the bids that came forward. 176 The bids were 30% plus over the City's estimated costs. 177 178 Council Member Manthey moved to approve Resolution No. 113 as presented. Council Member 179 Maher seconded the motion. Motion carried on a voice vote. 180 181 UNFINISHED BUSINESS 182 183 There was no Unfinished Business. 184 185 NEW BUSINESS 186 187 There was no New Business. 188 189 COMMUNITY EVENTS 190 191 ABSENTEE VOTING STARTED Friday, September 20. You may vote early at City Hall. 192 Hours are 8:00 a.m. to 4:30 p.m. Monday through Friday. Information is available on the City 193 website to apply for a ballot by mail. 194 WALDOCH FARM PUMPKIN PATCH AND CORN MAZE will be open daily through 195 October 31 from 10:00 a.m. to 7:00 p.m. 196 197 COMMUNITY CALENDAR 198 199 200 201 202 203 204 205 206 Sentem Community Calendar - A Look Ahead ber 23, 2019 through October 14, 2019 Wednesday, September 25 6:30 pm, Council Chambers Environmental Board Thursday, October 3 8:00 am, Community Room EDAC Monday, October? 6:30 pm, Council Chambers Park Board Monday, October 7 Monday, October 14 Wednesday, October 9 207 208 ADJOURN 209 6:00 pm, Community Room 6:30 pm, Council Chambers 6:30 pm, Council Chambers Council Work Session Planning &Zoning Board City Council Meeting 5 COUNCIL MINUTES 210 There being no further business, Council Member Stoesz moved to adjourn at 7:30 p.m. Council 211 Member Maher seconded the motion. Motion carried. 212 213 These minutes were considered and approved at the regular Council Meeting on October 14, 2019. 214 21 216 217 -�c�-- 218 Julianne Bartell, City C rk Jeff Reinert, Mayor 219