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HomeMy WebLinkAbout2019-119 Council ResolutionCITY OF LINO LAKES RESOLUTION NO. 19-119 RESOLUTION APPROVING CONTRACT WITH ELECTRO WATCHMAN, INC WHEREAS, There have been significant issues with the existing access control systems at the Civic Complex, Fire Station #1, and Fire Station #2; and WHEREAS, Staff has worked with the current vendor to attempt to resolve these issues. Staff and the existing vendor have come to the conclusion that any further modifications will not eliminate some of the issues we continue to experience; and WHEREAS, Staff is recommending entering into a contract with Electro Watchman, Inc. to replace the existing access control equipment with Lenel/S2 hardware and administration software at all three locations, and WHEREAS, The total project cost is $29,958.97. This includes replacing the outdoor card reader pedestal for the Police Department ($1,020.44) and upgrading one card reader at each fire station with a card reader/keypad ($1,000.38), and WHEREAS, Staff is recommending funding from the General Operating - Government Buildings Fund. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota: Staff is authorized to enter into an agreement with Electro Watchman, Inc., to replace the existing access control equipment hardware and administration software at the Civic Complex, Fire Station #1, and Fire Station #2. Adopted by the Council of the City of Lino Lakes this 23`d day of September, 2019. The motion for the adoption of the foregoing resolution was introduced by Council Member Maher and was duly seconded by Council Member Manthey and upon vote being taken thereon, the following voted in favor thereof: Maher, Manthey, Stoesz, Reinert The following voted against same: none (Absent - Rafferty) ATTEST: e Bartell, Cit Clerk Jeff Reinert, a o CITY COUNCIL AGENDA ITEM 5A STAFF ORIGINATOR: Rick DeGardner, Public Services Director MEETING DATE: September 23, 2019 TOPIC: Consider Resolution No. 19-119, Approving Contract With Electro Watchman, Inc. VOTE REQUIRED: 3/5 INTRODUCTION The Council is being asked to consider Resolution No. 19-119, which approves the contract with Electro Watchman, Inc., to replace the existing access control systems at the Civic Complex, Fire Station #1, and Fire Station #2. BACKGROUND We have been experiencing significant issues at various locations over the past twelve months. Staff has continually worked with the current vendor to attempt to resolve these issues. Staff and the existing vendor have come to the conclusion that any further modifications will not eliminate some of the issues we continue to experience. Staff is recommending entering into a contract with Electro Watchman, Inc. to replace the existing access control equipment with Lenel/S2 hardware and administration software at all three locations. To reduce installation and on -going costs, the access system will be connected to the existing Roseville database server. Other cities utilizing the Lenel/S2 system within the Metro-Inet consortium include Roseville, Hugo, Forest Lake, St. Anthony, and Little Canada. The total project cost is $29,958.97. This includes replacing the outdoor card reader pedestal for the Police Department ($1,020.44) and upgrading one card reader at each fire station with a card reader/keypad ($1,000.38). Staff is recommending funding from the General Operating - Government Buildings Fund. RECOMMENDATION Staff recommends approval of Resolution No. 19-119. ATTACHMENTS Resolution No. 19-119 Electro Watchman, Inc. Quote (dated September 11, 2019) ELECTRO WATCHMAN, INC. Quote JSKRQ2257-01 www.electrowatchman.com 1.800.223.8599 1 Water St. W. Suite #110 St. Paul, MN 55107 2219 12th St. N Fargo, ND 58102 1710 W 50th St. Sioux Falls, SD 57105 4715 19th St. SE Mandan, ND 58554 Valid through November 5, 2019 Prepared For: Prepared By: City of Lino Lakes Rick DeGardner Phone: (651) 982-2444 600 Town Center Parkway Lino Lakes, MN 55014 rick.degardner@cilino-lakes.mn.us John Jantzer Account Representative Phone: 651-310-1257 Fax: 651-310-1296 Email: jjantzer@electrowatchman.com Below is the interactive version of the quote, you can choose options and see the quote totals. For the full presentation proposal, click here to view or download the PDF version of this quote. Electro Watchman to provide and install an upgrade from existing access control equipment to Lenel/S2 hardware and adminsitration software. Several options have been provided for consideration. The city may choose to install an independent database server for system operation (DELETED), or the system can be connected to the existing Roseville database server. New access controllers will be installed at each existing controller location. Each system controller will require a network connection provided by owner (most locations already have network connection in place). All existing doors will be reconnected to new system assuming all existing field door hardware. City Hall - 6 Readers Police Department - 21 Readers Fire Station #1 - 3 Readers Fire Station #2 - 4 Readers An option is provided to upgrade a single card reader on aparatus bay door from proximity only to proximity with keypad for more flexible staff access. 9-11-19 REVISION - Removed option for independent database server due to decision to connect to Roseville's existing server. Line Item Detail lob Description Electro Watchman to provide and Install an upgrade from existing access control equipment to Lenel/52 hardware and adminsitration software. Several options have been provided for consideration. The city may choose to install an independent database server for system operation (DELETED), or the system can be connected to the existing Roseville database server. New access controllers will be installed at each existing controller location. Each system controller will require a network connection provided by owner (most locations already have network connection In place). All existing doors will be reconnected to new system assuming all existing field door hardware. City Hall - 6 Readers Police Department - 21 Readers Fire Station #1 - 3 Readers Fire Station #2 - 4 Readers An option is provided to upgrade a single card reader on aparatus bay door from proximity only to proximity with keypad for more P"'N flexible staff access. 9-11-19 REVISION - Removed option for independent database server due to decision to connect to Roseville's existing server. QTY Description Picture Unit Price Ext Price 1 Upgrade/ Replace Access Control Equipment to S2 Systems at City Hall, Police Department, Fire Station #1 and Fire Station #2 With Reconnection of Existing Door Hardware: (Qty 5) - UNETW T0O7 RK 2 NODE ICATN O BMOUNTLADES) ENCLOSURE WITH 1 S2 ACM BLADE (SU(Qty 13) - 52 ACCESS CONTROL APPLICATION BLADE (Qty 1) - Misc Materials (Qty 96) - installation Labor 1 Replace Existing Outdoor Card Reader Pedestal for Police Department Overhead Door to 64" Unit: (Qty 1) - 64" PEDESTAL, PAD MOUNT, STEEL, BLACK (Qty 1) - Misc Materials (Qty 6) - Installation Labor 1 Upgrade to Keypad Reader at Fire Department #1 and #2 Aparatus Bay Door: (Qty 2) CARD READER/KEYPAD - MULTICLASS, CARD READER w/ KEYPAD, 32 BIT, BLACK (Qty 1) - Misc Materials (Qty 2) - Installation Labor Optional upgrade to card reader to include a keypad for entry in addition to proximity card access at one door in each Fire Station Update $27,938.15 $27,938.15 $1,020.44 $1,020.44 $1,000.38 $1,000.38 SubTotal: $29,958.97 Shipping: $0.00 Sales Tax: $0.00 Total: $29,958.97 Deposit Required: $14,979.49 Additional Notes: A one year warranty applies to Electro Watchman installed equipment and workmanship. No warranty on existing cabling or equipment installed by others. 50% down -payment due upon acceptance. Remaining 50% and applicable sales tax due at completion. Installation includes equipment, installation labor, cabling, system setup and training. Owner responsible for data network ip addresses, wired routing & switch ports, equipment and internet service as required. Owner responsible for delays caused by customer while technicians are conducting installation. Locked doors, unavailable staff, inaccessible work areas, etc will be billed at additional standard labor rates. Installation to be conducted during normal business hours. Night, weekend or holiday work will be billed at additional overtime rate. Ready to Accept? Order Confirmation We reserve the right to cancel orders arising from errors, inaccuracies, or omissions. ❑ I agree to the terms and conditions of the above document and PDF attachment with an electronic signature below. IP Address PO Number Comments Email Address 199.249.109.13 (Optional: Enter PO Number as your reference only.) rick.degardner a©ci.lino-Iakes.mn.us