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Home My WebLink About12-09-2019 Council Meeting MinutesCOUNCIL MINUTES APPROVED 1 CITY OF LINO LAKES 2 MINUTES 3 4 DATE December 9, 2019 5 TIME STARTED 6*30 p.m. 6 TIME ENDED 9*30 p.m. 7 MEMBERS PRESENT Council Member Rafferty, Maher, 8 Stoesz and Mayor Reinert 9 MEMBERS ABSENT 10 11 Staff members present: City Administrator Jeff Karlson; Community Development Director 12 Michael Grochala; Finance Director Sarah Cotton; City Engineer Diane Hankee; Director of Public 13 Safety John Swenson; and City Clerk Julie Bartell 14 15 PUBLIC COMMENT 16 17 There were no public comments. 18 19 SETTING THE AGENDA 20 21 The agenda was approved as presented. 22 23 SPECIAL PRESENTATION 24 25 Mayor Elect Rafferty presented plaques honoring the service of Council Member Maher and 26 Manthey as well as outgoing Mayor Jeff Reinert. 27 28 CONSENT AGENDA 29 30 Council Member Manthey moved to approve the Consent Agenda, Items I through 1G, as 31 presented. Council Member Rafferty seconded the motion. Motion carried on a voice vote. 32 33 ITEM ACTION 34 35 Consideration of Expenditures: 36 A) November 25, 2019 Consideration of Expenditures: 37 December 9, 2019 (Check No. 111353 to 111411) 38 in the amount of $188,903.32 Approved 39 B) Consider Approval of November 25, 2019 40 Work Session Minutes Approved 41 C) Consider Approval of November 25, 2019 42 Council Meeting Minutes Approved 43 D) Consider Approval of Resolution No. 19-160, 44 Establishing Polling Places for 2020 Elections Approved 1 COUNCIL MINUTES APPROVED 45 E) Consider Approval of November 20, 2019 46 Council Meeting Minutes Approved 47 F) Consider Approval of November 25, 2019 48 Closed Session Minutes Approved 49 G) Consider Approval of Resolution No. 19-174 50 Peddler License for Edward Jones Financial — 51 Dean Ravenscroft Approved 52 53 FINANCE DEPARTMENT REPORT 54 A) Public Hearing — 2019/20 Property Tax Levy and 2020 Budget: i. Consider Resolution No. 55 19467, Adopting Final 2019 Tax Levy, Collectible 2020, ii) Consider Resolution No. 19468, 56 Adopting the Final 2020 General Fund Operating Budget; iii) Consider Resolution No. 19-169, 57 Adopting the 2020 Water and Sewer Operating Budgets; iv) Consider Resolution No. 19470, 58 Adopting the 2020 Recreation Fund Budget — Finance Director Cotton reviewed a PowerPoint 59 presentation including information on the following: 60 -Proposed Tax Levy (including general, special, and voter approved levies), representing a 4.34% 61 over the 2019 levy; 62 - Change in City Tax Levy Graph; 63 - Change in Tax Rate by Taxing District; 64 - Property Tax Distribution; 65 - Property Tax Computation; 66 - Proposed Operating Budget (Major Factors); 67 -Proposed Revenues; 68 - Proposed Expenditures (Main Areas); 69 -Water and Sewer Budget Overview. 70 71 Mayor Reinert opened the public hearing. 72 73 Jack Sheats, 430 Aqua Circle, said he received the biggest property tax increase of his life this year. 74 He is on a fixed budget and it's very difficult for him. He hopes that the officials of the City of Lino 75 Lakes will be as frugal as possible with the budget. Mayor Reinert remarked that there are other 76 taxing districts; they discussed percentages. When Mr. Sheats noted his high valuation increase, 77 Mayor Reinert remarked that there is an opportunity to ask the Council for a reduction in value. Ms. 78 Cotton indicated that the 30%+ increase in value should be discussed with the County Assessor and 79 she will initiate that contact. 80 There being no one else wishing to speak, the public hearing was closed. 81 Council Member Maher moved to approve Resolution No. 19-167 as presented. Council Member 82 Rafferty seconded the motion. Motion carried on a voice vote. 83 Council Member Manthey moved to approve Resolution No. 19-168 as presented. Council Member 84 Stoesz seconded the motion. Motion carried on a voice vote. 2 COUNCIL MINUTES APPROVED 85 Council Member Maher moved to approve Resolution No. 19-169 as presented. Council Member 86 Manthey seconded the motion. Motion carried on a voice vote. 87 Council Member Maher moved to approve Resolution No. 19-170 as presented. Council Member 88 Rafferty seconded the motion. Motion carried on a voice vote. 89 B) Consider Resolution No. 19-171, Amending the 2019 General Fund Operating Budget — 90 Finance Director Cotton explained that staff is requesting amendments to the 2019 budget based on a 91 review of general fund operations to date. The amount proposed for reserve use in 2019 is reduced by 92 this resolution. 93 Council Member Stoesz moved to approve Resolution No. 19-171 as presented. Council Member 94 Manthey seconded the motion. Motion carried on a voice vote. 95 C) Consider Resolution No. 19-172, Committing Specific Revenue Sources in Special Revenue 96 Funds — Finance Director Cotton reported that the resolution commits specific revenue sources to 97 expenditures associated with them. 98 Council Member Maher moved to approve Resolution No. 19-172 as presented. Council Member 99 Rafferty seconded the motion. Motion carried on a voice vote. 100 D) 2020 Fee Schedule: i) Consider Second Reading and Adoption of Ordinance No. 10-19, 101 Establishing the 2020 City Fee Schedule; ii) Consider Resolution No. 19473, Approving 102 Summary Publication of Ordinance - Finance Director Cotton noted the ordinance sets fees for the 103 coming year; changes are indicated in her written report. Ms. Cotton requested approval of second 104 reading and adoption of the ordinance. 105 Council Member Rafferty moved to waive the full reading of the ordinance. Council Member Maher 106 seconded the motion. Motion carried on a voice vote. 107 Council Member Rafferty moved to approve the 2nd Reading and Adoption of Ordinance No. 10-19 as 108 presented. Council Member Maher seconded the motion. Motion carried: Yeas, 5; Nays none. 109 Council Member Maher moved to approve Resolution No. 19-173 as presented. Council Member 110 Manthey seconded the motion. Motion carried on a voice vote. 111 112 ADMINISTRATION DEPARTMENT REPORT 113 There was no report from the Public Safety Department. 114 115 PUBLIC SAFETY DEPARTMENT REPORT 116 A) Consider Approval of Resolution 19476, Establishing the City's Position Regarding 117 Ambulance Service Changes — Public Safety Director Swenson reviewed his written report. He is 118 requesting council action relating to proposed changes to the ambulance services provided within the 119 city under contract. He gave the council some background information about on his concern about 120 ambulance services provided recently. Public Safety staff has been following the matter of a change 121 in services and how that change will be considered by the state regulatory authorities. Director 122 Swenson reviewed the recommendations included in the resolution. 123 Council Member Manthey noted that state law currently hinders the City from making its own 124 ambulance provider decisions. Director Swenson explained that state law doesn't allow for input or 125 any local approval for cities. COUNCIL MINUTES APPROVED 126 Council Member Manthey noted that when you have an ambulance service, it's a business and the 127 local government has no authority. That creates a bothersome situation for him. He is aware that 128 there is much local support for a legislative change that allows local jurisdictions to have input. 129 Council Member Manthey moved to approve Resolution No. 19-176 as presented. Council Member 130 Stoesz seconded the motion. Motion carried on a voice vote. 131 PUBLIC SERVICES DEPARTMENT REPORT 132 133 There was no report from the Public Services Department. 134 135 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 136 6A) East Cedar Street & 24th Avenue/Elmcrest Ave N Improvement Project: i. Consider 137 Resolution 19456, Second Amendment to the Joint Powers Agreement; u. Consider 138 Resolution 19475, Approve Plans and Specifications and Authorize Advertisement for Bid — 139 City Engineer Hankee reviewed her written report. She explained the history of council approval of 140 the original joint powers agreement and official actions ordering the project and bidding. The bid 141 process brought in higher than anticipated bids and therefore a first amendment to the agreement was 142 approved changing the project schedule and therefore allowing for a new bid process. A second 143 amendment is being requested that recognizes the City of Hugo's request to add a water and sewer 144 element to a certain parcel along Elmcrest. The cost of the alternate would be the City of Hugo's 145 responsibility. 146 Council Member Maher moved to approve Resolution No. 19-156 as presented. Council Member 147 Manthey seconded the motion. Motion carried on a voice vote. 148 Council Member Maher moved to approve Resolution No. 19-175 as presented. Council Member 149 Manthey seconded the motion. Motion carried on a voice vote. 150 6B) Consider Resolution No. 19-157, Approving Final Payment for the Well No. 7 Screened 151 Test Well —City Engineer Hankee reviewed the staff request to approve a final payment for the project 152 that tested for a new city well facilities. 153 Council Member Manthey moved to approve Resolution No. 19457 as presented. Council Member 154 Rafferty seconded the motion. Motion carried on a voice vote. 155 60 Consider Resolution No. 19428, Accepting Quotes and Awarding a Construction Contract, 156 2019 Surface Water Maintenance Project 2, —City Engineer Hankee noted that the City will be able 157 to expand its surface water maintenance project list this year due to the amount of the quote received on 158 the originally proposed project. Projects would be added and are noted in the written report. 159 Council Member Rafferty asked if the remaining $50,000 should be used; Ms. Hankee explained that 160 staff plans to roll that funding over to the next year to augment that budget. 161 Council Member Stoesz asked if there is any possibility that some work could be done in-house. Ms. 162 Hankee suggested that the projects generally require specialized heavy equipment; the Public Works 163 staff does perform work as they are able. C� COUNCIL MINUTES APPROVED 164 Council Member Manthey moved to approve Resolution No. 19-126 as presented. Council Member 165 Stoesz seconded the motion. Motion carried on a voice vote. 166 6D) Consider Resolution No. 194163, Approving Final Payment for the 2019 Mill and Overlay 167 Improvements Project— City Engineer Hankee reviewed her written staff report. She reviewed the bid 168 results and change order as well as the proposed funding source. 169 Council Member Manthey remarked that West Shadow Lake Road was an expense that was deemed 170 important and better to be done quickly. 171 Council Member Rafferty remarked that the amount in the staff report is lower than announced. 172 Council Member Manthey moved to approve Resolution No. 19-163 with the appropriate amount 173 included. Council Member Stoesz seconded the motion. Motion carried on a voice vote. 174 6E) Consider Resolution No. 19-165, Approving 2020 Voluntary Cost Share Agreement, 175 Anoka County Regional Economic Development Partnership— Community Development Director 176 Grochala explained that the resolution renews the City's partnership within this economic development 177 promotion group. He noted the focus of their marketing efforts and the fruits of their labor. 178 Council Member Stoesz received clarification that there are no staff costs involved. 179 Council Member Maher moved to approve Resolution No. 19-165 as presented. Council Member 180 Stoesz seconded the motion. Motion carried on a voice vote. 181 6F) Consider Resolution No. 19-164, Authorizing Preparation of Plans and Specifications, 182 Mu Street Rehabilitation Project— City Engineer Hankee reviewed the projects that would be 183 included in the 2020 project. She also announced information on funding and a schedule for the 184 projects. 185 Council Member Stoesz remarked that some of the project dates preceded today and he wonders how 186 that is possible. Ms. Hankee explained that the schedule may need to be updated. 187 Council Member Rafferty noted that the City budgets a substantial amount of funding for this project, it 188 is needed work and he is glad to hear the report. 189 Council Member Manthey moved to approve Resolution No. 19-164 as presented. Council Member 190 Stoesz seconded the motion. Motion carried on a voice vote. 191 6G) Consider Resolution No. 19466, Approving Grant Agreement with Minnesota 192 Department of Health, Wellhead Protection Plan amendment— Community Development Director 193 Grochala explained that the City has added well facilities since the Wellhead Protection Plan was last 194 adopted by the City. With the addition of a new well and another planned for the near future, staff is 195 recommending that a Plan update be prepared. WSB & Associates is proposing to provide the update 196 at a cost that would be covered by the proceeds of a grant from the state. 197 Council Member Rafferty moved to approve Resolution No. 19-166 as presented. Council Member 198 Maher seconded the motion. Motion carried on a voice vote. COUNCIL MINUTES APPROVED 199 611) Consider First Reading of Ordinance No. 11-19, Amending City Code Chapters 401 and 200 402 Related to Connection to Municipal Water and Sewer Systems and Private Wells- 201 Community Development Director Grochala reported that the council has recently discussed the 202 request of a property owner to install a new well where one has failed. The request resulted from the 203 City stopping construction of a new well because the action was not proper under the current City 204 Code. The ordinance before the council would amend the City Code to allow for construction of new 205 private wells under certain conditions and meeting certain requirements. He reviewed the specific 206 changes included in the ordinance. 207 Mayor Reinert remarked that a resident reached out to the council regarding his well. This person has 208 a unique situation and it was appropriate to consider a change that would allow a well with the 209 requirements that staff has included. Mayor Reinert requested that staff be in close contact with the 210 resident so that he can be fully aware moving forward. 211 Council Member Maher moved to approve the 1 st Reading of Ordinance No. 11-19 as presented. 212 Council Member Manthey seconded the motion. Motion carried on a voice vote. 213 214 UNFINISHED BUSINESS 215 216 There was no Unfinished Business. 217 218 NEW BUSINESS 219 220 8A) Closed Session for Preliminary Consideration of Allegations Against an Employee — 221 222 Council Member Maher moved that the meeting be closed. Council Member Stoesz seconded the 223 motion. Motion carried on a voice vote. 224 225 813) Open Session: Possible Council Action Related to Closed Session 226 227 Council Member Stoesz moved to terminate the primary subject of internal investigation in IA 228 2019-3, effective December 17, 2019, following a five-day suspension without pay. Council 229 Member Rafferty seconded the motion. Motion carried on a voice vote. 230 231 COMMUNITY EVENTS 232 233 SECRET HOLIDAY SHOPPING will be held at 600 Town Center Pkwy on Wednesday & 234 Thursday, December 11 & 12 from 4:30 p.m. to 7:00 p.m. For additional information please contact 235 651-982-2440. 236 237 MONTHLY RECYCLE DAY will be held at Lino Park (7850 Lake Drive) on Saturday, December 238 21 from 10:00 a.m. to 2:00 p.m. See city website for a list of accepted items. 239 24o TOYS FOR JOY GRANNY'S CLOSET & ONE WARM COAT DROP OFF is located at Lino 241 Lakes City Hall. Collection of toys and food for the upcoming holiday will serve folks right here in 242 our community. For more information, please contact 651-982-2424. 243 0 COUNCIL MINUTES 244 245 246 247 248 249 250 251 252 253 254 255 APPROVED COMMUNITY CALENDAR Community Calendar —A Look Ahead December 9, 2019 through December 23, 2019 ik Monday, December 23 6:00 pm, Community Room Council Work Session Monday, December 23 6:30 pm, Council Chambers City Council Meeting \�Z�111.�►1 There being no further business, Council Member Rafferty moved to adjourn at 9:30 p.m. Council Member Stoesz seconded the motion. Motion carried on a voice vote. 256 These minutes were considered and approved at the regular Council Meeting on December 23, 257 2019. 2ss 259 260 261 262 Ji liwA Bartell, City derk Jeff 263 7