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Home My WebLink About12-09-2019 Council Packet EXPANDED AGENDA CITY COUNCIL AGENDA Monday, December 9, 2019 *********** City Council Meeting 6:30 p.m. (Broadcast live: http://northmetrotv.com/local- meetings/lino-lakes/) City Council: Mayor Reinert, Council Members Manthey, Maher, Rafferty and Stoesz City Administrator: Jeff Karlson CITY COUNCIL MEETING, 6:30 P.M.  Roll Call – Stoesz, Manthey, Rafferty, Maher and Reinert were present  Pledge of Allegiance  Open Mike / Public Comment - none  Setting the Agenda: Addition or deletion of agenda items The agenda was approved as presented 1. CONSENT AGENDA A) Consideration of Expenditures: i) December 9, 2019 (Check No. 111353 to 111411) in the amount of $188,903.32 B) Consider Approval of November 25, 2019 Work Session Minutes C) Consider Approval of November 25, 2019 Council Meeting Minutes D) Consider Approval of Resolution No. 19-160, Establishing Polling Places for 2020 Elections E) Consider Approval of November 20, 2019 Council Meeting Minutes F) Consider Approval of November 25, 2019 Closed Session Minutes G) Consider Approval of Resolution No. 19-174 Peddler License for Edward Jones Financial – Dean Ravenscroft Action Taken: Motion by Manthey, seconded by Rafferty, to approve the Consent Agenda, Items 1A through 1G, was adopted 2. FINANCE DEPARTMENT A) Public Hearing – 2019/20 Property Tax Levy and 2020 Budget, Sarah Cotton i) Consider Resolution No. 19-167, Adopting Final 2019 Tax Levy, Collectible 2020 Council Agenda -2- December 9, 2019 Public Hearing Comments: Jack Sheats, 430 Aqua Circle, noted his large increase in property taxes and asked the council to be frugal as they spend tax dollars; At the direction of the council, staff will look into Mr. Sheats’ valuation increase Action Taken: Motion by Maher, seconded by Rafferty, to approve Resolution No. 19-167 as presented, was adopted ii) Consider Resolution No. 19-168, Adopting the Final 2020 General Fund Operating Budget Action Taken: Motion by Manthey, seconded by Stoesz, to approve Resolution No. 19-168 as presented, was adopted iii) Consider Resolution No. 19-169, Adopting the 2020 Water and Sewer Operating Budgets Action Taken: Motion by Maher, seconded by Manthey, to approve Resolution No. 19-169 as presented, was adopted iv) Consider Resolution No. 19-170, Adopting the 2020 Recreation Fund Budget Action Taken: Motion by Maher, seconded by Rafferty, to approve Resolution No. 19-170 as presented, was adopted B) Consider Resolution No. 19-171, Amending the 2019 General Fund Operating Budget, Sarah Cotton Action Taken: Motion by Stoesz, seconded by Manthey, to approve Resolution No. 19-171 as presented, was adopted C) Consider Resolution No. 19-172, Committing Specific Revenue Sources in Special Revenue Funds, Sarah Cotton Action Taken: Motion by Maher, seconded by Rafferty, to approve Resolution No. 19-172 as presented, was adopted D) 2020 Fee Schedule, Sarah Cotton i) Consider Second Reading and Adoption of Ordinance No. 10-19, Establishing the 2020 City Fee Schedule Action Taken: Motion by Rafferty, seconded by Maher, to approve the 2nd Reading and Adoption of Ordinance No. 10-19 as presented, was adopted: Yeas, 5; Nays none ii) Consider Resolution No. 19-173, Approving Summary Publication of Ordinance Action Taken: Motion by Maher, seconded by Manthey, to approve Resolution No. 19-170 as presented, was adopted 3. ADMINISTRATION DEPARTMENT No Report Council Agenda -3- December 9, 2019 4. PUBLIC SAFETY DEPARTMENT A) Consider Approval of Resolution 19-176, Establishing the City’s Position Regarding Ambulance Service Changes, John Swenson Action Taken: Motion by Manthey, seconded by Stoesz, to approve Resolution No. 19-176 as presented, was adopted 5. PUBLIC SERVICES DEPARTMENT No Report 6. COMMUNITY DEVELOPMENT DEPARTMENT A) East Cedar Street & 24th Avenue/Elmcrest Ave N Improvement Project, Diane Hankee i. Consider Resolution 19-156, Second Amendment to the Joint Powers Agreement Action Taken: Motion by Maher, seconded by Manthey, to approve Resolution No. 19-156 as presented, was adopted ii. Consider Resolution 19-175, Approve Plans and Specifications and Authorize Advertisement for Bid Action Taken: Motion by Maher, seconded by Manthey, to approve Resolution No. 19-175 as presented, was adopted B) Consider Resolution No. 19-157, Approving Final Payment for the Well No. 7 Screened Test Well, Diane Hankee Action Taken: Motion by Manthey, seconded by Rafferty, to approve Resolution No. 19-157 as presented, was adopted C) Consider Resolution No. 19-128, Accepting Quotes and Awarding a Construction Contract, 2019 Surface Water Maintenance Project 2, Diane Hankee Action Taken: Motion by Manthey, seconded by Stoesz, to approve Resolution No. 19-128 as presented, was adopted D) Consider Resolution No. 19-163, Approving Final Payment for the 2019 Mill and Overlay Improvements Project, Diane Hankee Action Taken: Motion by Manthey, seconded by Stoesz, to approve Resolution No. 19-163 as presented, was adopted E) Consider Resolution No. 19-165, Approving 2020 Voluntary Cost Share Agreement, Anoka County Regional Economic Development Partnership, Michael Grochala Action Taken: Motion by Maher, seconded by Stoesz, to approve Resolution No. 19-165 as presented, was adopted F) Consider Resolution No. 19-164, Authorizing Preparation of Plans and Specifications, 2020 Street Rehabilitation Project, Diane Hankee Council Agenda -4- December 9, 2019 Action Taken: Motion by Manthey, seconded by Stoesz, to approve Resolution No. 19-164 as presented, was adopted G) Consider Resolution No. 19-166, Approving Grant Agreement with Minnesota Department of Health, Wellhead Protection Plan amendment., Michael Grochala Action Taken: Motion by Rafferty, seconded by Maher, to approve Resolution No. 19-166 as presented, was adopted H) Consider First Reading of Ordinance No. 11-19, Amending City Code Chapters 401 and 402 Related to Connection to Municipal Water and Sewer Systems and Private Wells, Michael Grochala Action Taken: Motion by Maher, seconded by Manthey, to approve Resolution No. 19-156 as presented, was adopted 7. UNFINISHED BUSINESS None 8. NEW BUSINESS A) Closed Session for Preliminary Consideration of Allegations against an Employee B) Open Session: Possible Council Action Related to Closed Session Action Take: Motion by , seconded by , to Adjournment Following adjournment of the regular meeting, the Council will reconvene for a closed meeting to discuss labor negotiations Community Calendar – A Look Ahead December 9, 2019 through December 23, 2019 Monday, December 23 6:00 pm, Community Room Council Work Session Monday, December 23 6:30 pm, Council Chambers City Council Meeting Updated 12/6/2019 CITY COUNCIL AGENDA Monday, December 9, 2019 *********** City Council Meeting 6:30 p.m. (Broadcast live: http://northmetrotv.com/local- meetings/lino-lakes/) City Council: Mayor Reinert, Council Members Manthey, Maher, Rafferty and Stoesz City Administrator: Jeff Karlson CITY COUNCIL MEETING, 6:30 P.M.  Call to Order and Roll Call  Pledge of Allegiance  Open Mike / Public Comment  Setting the Agenda: Addition or Deletion of Agenda Items 1. CONSENT AGENDA A) Consideration of Expenditures: i) December 9, 2019 (Check No. 111353 to 111411) in the amount of $188,903.32 B) Consider Approval of November 25, 2019 Work Session Minutes C) Consider Approval of November 25, 2019 Council Meeting Minutes D) Consider Approval of Resolution No. 19-160, Establishing Polling Places for 2020 Elections E) Consider Approval of November 20, 2019 Council Meeting Minutes F) Consider Approval of November 25, 2019 Closed Session Minutes G) Consider Approval of Resolution No. 19-174 Peddler License for Edward Jones Financial – Dean Ravenscroft 2. FINANCE DEPARTMENT A) Public Hearing – 2019/20 Property Tax Levy and 2020 Budget, Sarah Cotton i) Consider Resolution No. 19-167, Adopting the Final 2019 Tax Levy, Collectible in 2020 ii) Consider Resolution No. 19-168, Adopting the Final 2020 General Fund Operating Budget Council Agenda -2- December 9, 2019 iii) Consider Resolution No. 19-169, Adopting the 2020 Water and Sewer Operating Budgets iv) Consider Resolution No. 19-170, Adopting the 2020 Recreation Fund Budget B) Consider Resolution No. 19-171, Amending the 2019 General Fund Operating Budget, Sarah Cotton C) Consider Resolution No. 19-172, Committing Specific Revenue Sources in Special Revenue Funds, Sarah Cotton D) 2020 Fee Schedule, Sarah Cotton i) Consider Second Reading and Adoption of Ordinance No. 10-19, Establishing the 2020 City Fee Schedule *Council may vote to dispense with the full reading of the ordinance *Roll call vote is require for adoption of the ordinance ii) Consider Resolution No. 19-173, Approving Summary Publication of Ordinance 3. ADMINISTRATION DEPARTMENT No Report 4. PUBLIC SAFETY DEPARTMENT A) Consider Approval of Resolution 19-176, Establishing the City’s Position Regarding Ambulance Service Changes, John Swenson 5. PUBLIC SERVICES DEPARTMENT No Report 6. COMMUNITY DEVELOPMENT DEPARTMENT A) East Cedar Street & 24th Avenue/Elmcrest Avenue North Improvement Project, Diane Hankee i. Consider Resolution 19-156, Second Amendment to the Joint Powers Agreement ii. Consider Resolution 19-175, Approve Plans and Specifications and Authorize Advertisement for Bid B) Consider Resolution No. 19-157, Approving Final Payment for the Well No. 7 Screened Test Well, Diane Hankee C) Consider Resolution No. 19-128, Accepting Quotes and Awarding a Construction Contract, 2019 Surface Water Maintenance Project 2, Diane Hankee D) Consider Resolution No. 19-163, Approving Final Payment for the 2019 Mill and Overlay Improvements Project, Diane Hankee E) Consider Resolution No. 19-165, Approving 2020 Voluntary Cost Share Agreement, Anoka County Regional Economic Development Partnership, Michael Grochala Council Agenda -3- December 9, 2019 F) Consider Resolution No. 19-164, Authorizing Preparation of Plans and Specifications, 2020 Street Rehabilitation Project, Diane Hankee G) Consider Resolution No. 19-166, Approving Grant Agreement with Minnesota Department of Health, Wellhead Protection Plan amendment., Michael Grochala H) Consider First Reading of Ordinance No. 11-19, Amending City Code Chapters 401 and 402 Related to Connection to Municipal Water and Sewer Systems and Private Wells, Michael Grochala 7. UNFINISHED BUSINESS None 8. NEW BUSINESS A) Closed Session for Preliminary Consideration of Allegations against an Employee B) Open Session: Possible Council Action Related to Closed Session Adjournment Following adjournment of the regular meeting, the Council will reconvene for a closed meeting to discuss labor negotiations Community Calendar – A Look Ahead December 9, 2019 through December 23, 2019 Monday, December 23 6:00 pm, Community Room Council Work Session Monday, December 23 6:30 pm, Council Chambers City Council Meeting Expenditures December 9, 2019 Check #111353 to #111411 $188,093.32 City of Lino Lakes Activity Codes Code Description Code Description 401 Mayor/Council 817 Spring Fling 402 Administration 818 Winter Festival 403 Elections 819 Community Gardens 404 Cable TV 822 Family Corn Roast 405 Charter Administration 827 Gobbler Games 407 Finance 830 Adult Golf Lessons 414 Legal Consultants 835 Youth Skating Class 415 Economic Development 850 Golf Academy 416 Planning & Zoning 856 Youth Soccer 417 Engineering 857 Soccer Fundamentals 418 Community Development 860 Secret Shop 420 Police Protection 864 Preschool Playtime 421 Fire Protection 868 Little Goblins Party 422 Building Inspections 871 Flag Football 430 Streets 875 Snow Day 431 Fleet Management 876 Kite Day 432 Government Buildings 877 Rockin' in the Park 450 Parks 879 Movies in the Park 451 Recreation 890 Senior Programs 461 Environmental 462 Solid Waste Abatement 463 Forestry 494 Water 495 Sanitary Sewer 499 Other 802 Dodgeball Camp 806 Youth T-Ball 808 Youth Baseball Camp 810 Youth Playground 811 Youth Safety Camp 812 Youth Art Camps 814 Senior Programs/Book Club AP Checks by Account Number 12/09/2019 City Council Meeting Vendor Fund/Dept Account Amount Check # Description Central Pension Fund 101-000 101-000-2040-000 5,760.00 111353 November Central Pension Fund Lincoln National Life Ins Co 101-000 101-000-2040-000 1,267.82 111384 Life Insurance Premiums Medica 101-000 101-000-2040-000 0.00 111388 Health Insurance Premiums Medica 101-000 101-000-2041-000 11,737.82 111388 Health Insurance Premiums Fidelity Security Life Insurance Co. 101-000 101-000-2048-000 71.77 111375 Vision Insurance Premiums Anoka County Property Records & Taxation 101-000 101-000-2081-000 46.00 111358 Easement Encroachment 6631 Enid Trail Anoka County Property Records & Taxation 101-000 101-000-2081-000 46.00 111358 Easement Encroachment 102 Robinson Drive Anoka County Property Records & Taxation 101-000 101-000-2081-000 46.00 111358 Easement Encroachment 102 Robinson Drive Anoka County Property Records & Taxation 101-000 101-000-2081-000 46.00 111358 Easement Encroachment 1967 Rosewood Street Anoka County Property Records & Taxation 101-000 101-000-2081-000 46.00 111358 Easement Encroachment 7183 Gray Heron Drive Anoka County Property Records & Taxation 101-000 101-000-2081-000 46.00 111358 Easement Encroachment 6631 Enid Trail Lincoln National Life Ins Co 101-000 101-000-3416-000 0.14 111384 Life Insurance Premiums 101-000 Total 19,113.55 League of Minnesota Cities 101-401 101-401-4330-000 275.00 111382 2020 Elected Leaders Foundational Program - M. Ruhland League of Minnesota Cities 101-401 101-401-4330-000 275.00 111382 2020 Elected Leaders Foundational Program - C. Lyden Nystrom Publishing Company 101-401 101-401-4343-000 3,205.92 111393 Winter Newsletter Broadway Awards Inc. 101-401 101-401-4900-000 27.75 111364 Plaque 101-401 Total 3,783.67 Medica 101-402 101-402-4131-000 569.49 111388 Health Insurance Premiums Lincoln National Life Ins Co 101-402 101-402-4133-000 9.00 111384 Life Insurance Premiums Lincoln National Life Ins Co 101-402 101-402-4133-000 80.91 111385 Disability Insurance Premiums Optum 101-402 101-402-4310-000 20.00 111395 October Retirees Fee Optum 101-402 101-402-4310-000 70.00 111395 October Cobra Fee Business Data Record Services 101-402 101-402-4410-000 20.10 111365 Document Destruction 101-402 Total 769.50 Anoka County Treasury Office 101-403 101-403-4340-000 1,098.57 111360 Ballots11/5/19 Election Press Publications Inc. 101-403 101-403-4340-000 28.20 111399 Special Election 11/21 Quad 101-403 Total 1,126.77 Medica 101-407 101-407-4131-000 3,090.77 111388 Health Insurance Premiums Lincoln National Life Ins Co 101-407 101-407-4133-000 -1.43 111384 Life Insurance Premiums Lincoln National Life Ins Co 101-407 101-407-4133-000 58.77 111385 Disability Insurance Premiums 101-407 Total 3,148.11 Rupp Anderson Squires & Waldspurger P.A. 101-414 101-414-4301-000 624.00 111400 September Legal 101-414 Total 624.00 Rupp Anderson Squires & Waldspurger P.A. 101-415 101-415-4300-000 532.00 111400 September Legal MN Metro North Tourism Board 101-415 101-415-4900-000 6,243.00 111391 MN Metro North Tourism Board 101-415 Total 6,775.00 Medica 101-416 101-416-4131-000 569.49 111388 Health Insurance Premiums Lincoln National Life Ins Co 101-416 101-416-4133-000 2.25 111384 Life Insurance Premiums Lincoln National Life Ins Co 101-416 101-416-4133-000 21.45 111385 Disability Insurance Premiums 101-416 Total 593.19 Lincoln National Life Ins Co 101-418 101-418-4133-000 4.50 111384 Life Insurance Premiums Lincoln National Life Ins Co 101-418 101-418-4133-000 37.98 111385 Disability Insurance Premiums 101-418 Total 42.48 Medica 101-420 101-420-4131-000 20,200.22 111388 Health Insurance Premiums Lincoln National Life Ins Co 101-420 101-420-4133-000 64.23 111384 Life Insurance Premiums Lincoln National Life Ins Co 101-420 101-420-4133-000 566.76 111385 Disability Insurance Premiums Spartan Promotional Group Inc 101-420 101-420-4200-000 148.43 111403 Nylon Woven Lanyard Attachment Aspen Mills Inc. 101-420 101-420-4370-000 104.85 111361 Uniform Allowance N. Hamann Aspen Mills Inc. 101-420 101-420-4370-000 123.78 111361 Uniform Allowance C. Boehme Xcel Energy 101-420 101-420-4381-000 3.18 111411 Electric-Police Business Data Record Services 101-420 101-420-4410-000 60.30 111365 Document Destruction Business Data Record Services 101-420 101-420-4410-000 34.00 111365 Document Destruction Performance Plus LLC 101-420 101-420-4410-000 70.00 111397 OSHA Fit Evaluations Trans Union LLC 101-420 101-420-4410-000 16.22 111408 Background Checks 101-420 Total 21,391.97 Medica 101-421 101-421-4131-000 1,308.29 111388 Health Insurance Premiums Lincoln National Life Ins Co 101-421 101-421-4133-000 4.40 111384 Life Insurance Premiums Lincoln National Life Ins Co 101-421 101-421-4133-000 43.57 111385 Disability Insurance Premiums Page 1 AP Checks by Account Number 12/09/2019 City Council Meeting Vendor Fund/Dept Account Amount Check # Description Spartan Promotional Group Inc 101-421 101-421-4200-000 148.43 111403 Nylon Woven Lanyard Attachment Performance Plus LLC 101-421 101-421-4410-000 367.50 111397 OSHA Fit Evaluations 101-421 Total 1,872.19 Medica 101-422 101-422-4131-000 -302.18 111388 Health Insurance Premiums Lincoln National Life Ins Co 101-422 101-422-4133-000 7.87 111384 Life Insurance Premiums Lincoln National Life Ins Co 101-422 101-422-4133-000 59.06 111385 Disability Insurance Premiums 101-422 Total -235.25 Medica 101-430 101-430-4131-000 3,590.55 111388 Health Insurance Premiums Lincoln National Life Ins Co 101-430 101-430-4133-000 15.20 111384 Life Insurance Premiums Lincoln National Life Ins Co 101-430 101-430-4133-000 103.75 111385 Disability Insurance Premiums Hardwood Creek Lumber Inc. 101-430 101-430-4211-000 85.45 111378 Snow Stakes Earl F. Andersen 101-430 101-430-4223-000 125.50 111372 Ground Mount Sign Post Coupler Earl F. Andersen 101-430 101-430-4223-000 678.65 111372 Logo Street Signs Earl F. Andersen 101-430 101-430-4223-000 114.95 111372 Signs - Caution Children At Play O'Reilly Automotive Stores 101-430 101-430-4223-000 15.93 111396 Clamps for Signs O'Reilly Automotive Stores 101-430 101-430-4223-000 12.39 111396 Clamps for Signs City of St. Paul 101-430 101-430-4224-000 202.95 111369 Asphalt Mix Safe-Fast Inc. 101-430 101-430-4370-000 29.90 111401 Uniform Allowance C. Miller Xcel Energy 101-430 101-430-4385-000 438.41 111411 Electric-Street Lights Xcel Energy 101-430 101-430-4385-000 3,372.67 111411 Electric-Street Lights Northway Irrigation/Landscape 101-430 101-430-4410-000 1,440.00 111392 Winterization - Town Center Lake Drive Medians Legacy Site 101-430 Total 10,226.30 Medica 101-431 101-431-4131-000 1,134.68 111388 Health Insurance Premiums Lincoln National Life Ins Co 101-431 101-431-4133-000 3.37 111384 Life Insurance Premiums Lincoln National Life Ins Co 101-431 101-431-4133-000 23.24 111385 Disability Insurance Premiums Mansfield Oil Company 101-431 101-431-4212-000 5,312.42 111387 2396 Conv 87 Oct E-10 Mansfield Oil Company 101-431 101-431-4212-000 1,870.12 111387 700 Dyed 70/30 B3.5 ULS ColdPro Auto Nation Ford White Bear Lake 101-431 101-431-4221-000 99.03 111362 #302 Valve & #256 Tube Auto Nation Ford White Bear Lake 101-431 101-431-4221-000 7.88 111362 #392 Sensor Auto Nation Ford White Bear Lake 101-431 101-431-4221-000 207.72 111362 #388 Mirror Factory Motor Parts Company 101-431 101-431-4221-000 43.08 111373 #302 Spark Plugs Boot Ignition Wire Fastenal Company 101-431 101-431-4221-000 245.74 111374 Stock Screws Washers Ties Force America Distributing LLC 101-431 101-431-4221-000 199.91 111376 #218 Panel Mount Cable Menards - Forest Lake 101-431 101-431-4221-000 5.47 111389 #256 Lock Nuts Flat Washers Hex Bolts O'Reilly Automotive Stores 101-431 101-431-4221-000 38.61 111396 #413 Fuel Filter Fuel/Water Separator O'Reilly Automotive Stores 101-431 101-431-4221-000 12.29 111396 Stock Oil Filters O'Reilly Automotive Stores 101-431 101-431-4221-000 7.80 111396 Stock Oil Filter O'Reilly Automotive Stores 101-431 101-431-4221-000 25.43 111396 #215 Fuel/Water Separator Power Plan OIB 101-431 101-431-4221-000 93.82 111398 #224 & #228 Wiper Blades Lock Nuts Safety Kleen Corporation Inc. 101-431 101-431-4300-000 50.42 111402 Parts Washer Service Solvent AmeriPride Services Inc. 101-431 101-431-4410-000 -16.12 111356 Mats - Refund for Invoice #1004636407 AmeriPride Services Inc. 101-431 101-431-4410-000 71.27 111356 Shop Towel Services 101-431 Total 9,436.18 Innovative Office Solutions LLC 101-432 101-432-4200-000 463.69 111379 Toners Tape Paper Pens Menards - Forest Lake 101-432 101-432-4211-000 -44.97 111389 Return Icicles from Order #25285 Menards - Forest Lake 101-432 101-432-4211-000 60.73 111389 Icicles Triple Tap Adapters State Industrial Products 101-432 101-432-4211-000 198.50 111405 Cleaning Products to Remove Water Stains and Hardness Wipers & Wipes Inc. 101-432 101-432-4211-000 47.68 111410 Low Density Can Liner Dalco Inc. 101-432 101-432-4211-503 853.49 111371 Multi-Fold Towels Tissues Foam Hand Wash Dalco Inc. 101-432 101-432-4211-503 137.84 111371 Facial Tissues Anoka County Treasury Office 101-432 101-432-4300-500 75.00 111359 December Broadband Anoka County Treasury Office 101-432 101-432-4300-501 75.00 111359 December Broadband Life Safety Systems Inc. 101-432 101-432-4300-501 246.00 111383 Fire Station #1 Panel Service Call Life Safety Systems Inc. 101-432 101-432-4300-502 320.00 111383 Fire Station #2 Panel Service Call Anoka County Treasury Office 101-432 101-432-4300-503 75.00 111359 December Broadband Life Safety Systems Inc. 101-432 101-432-4300-503 246.00 111383 Civic Complex Service Call CenturyLink 101-432 101-432-4321-503 56.22 111366 Phone - Civic Complex Fire Protection Equipment Xcel Energy 101-432 101-432-4381-501 236.56 111411 Electric-Fire Station #1 Xcel Energy 101-432 101-432-4381-502 537.34 111411 Electric-Fire Station #2 Page 2 AP Checks by Account Number 12/09/2019 City Council Meeting Vendor Fund/Dept Account Amount Check # Description Xcel Energy 101-432 101-432-4381-503 2,474.55 111411 Electric-Civic Complex CES Imaging 101-432 101-432-4410-503 80.00 111367 November Plotter/Scanner Maintenance Metro Sales Incorporated 101-432 101-432-4410-503 91.13 111390 Copier Maintenance Contract Ricoh MP C307 101-432 Total 6,229.76 Medica 101-450 101-450-4131-000 2,516.69 111388 Health Insurance Premiums Lincoln National Life Ins Co 101-450 101-450-4133-000 11.69 111384 Life Insurance Premiums Lincoln National Life Ins Co 101-450 101-450-4133-000 83.84 111385 Disability Insurance Premiums Frattallone's/Circle Pines Ace 101-450 101-450-4211-000 7.14 111377 Fasteners Xcel Energy 101-450 101-450-4381-000 71.92 111411 Electric-Parks Bituminous Roadways Inc. 101-450 101-450-4410-000 62,284.94 111363 2019 Trail Projects Jimmy's Johnnys 101-450 101-450-4410-000 60.00 111380 Toilet Rental Birch Park Jimmy's Johnnys 101-450 101-450-4410-000 60.00 111380 Toilet Rental Lino Park Jimmy's Johnnys 101-450 101-450-4410-000 17.14 111380 Toilet Rental Clearwater Creek Jimmy's Johnnys 101-450 101-450-4410-000 17.14 111380 Toilet Rental Marshan Park 101-450 Total 65,130.50 Medica 101-451 101-451-4131-000 747.42 111388 Health Insurance Premiums Lincoln National Life Ins Co 101-451 101-451-4133-000 3.26 111384 Life Insurance Premiums Lincoln National Life Ins Co 101-451 101-451-4133-000 23.92 111385 Disability Insurance Premiums Nystrom Publishing Company 101-451 101-451-4343-000 3,205.92 111393 Winter Newsletter 101-451 Total 3,980.52 Lincoln National Life Ins Co 101-461 101-461-4133-000 0.51 111384 Life Insurance Premiums Lincoln National Life Ins Co 101-461 101-461-4133-000 7.56 111385 Disability Insurance Premiums 101-461 Total 8.07 Lincoln National Life Ins Co 101-462 101-462-4133-000 0.45 111384 Life Insurance Premiums Lincoln National Life Ins Co 101-462 101-462-4133-000 6.47 111385 Disability Insurance Premiums 1st Choice Document Destruction 101-462 101-462-4410-000 600.00 111355 Shred Day Event 1190 Pounds 101-462 Total 606.92 Lincoln National Life Ins Co 101-463 101-463-4133-000 0.51 111384 Life Insurance Premiums Lincoln National Life Ins Co 101-463 101-463-4133-000 7.56 111385 Disability Insurance Premiums 101-463 Total 8.07 Taylor West LLC 206-420 206-420-5000-000 200.00 111407 UTV Rescue Basket Latch 206-420 Total 200.00 Anoka County Attorney's Office 207-420 207-420-4300-000 11.60 111357 Forfeiture Distribution ICR #14-271406 Anoka County Attorney's Office 207-420 207-420-4300-000 85.00 111357 Forfeiture Distribution ICR #15-164988 Anoka County Attorney's Office 207-420 207-420-4300-000 5.43 111357 Forfeiture Distribution ICR #15-001421 Anoka County Attorney's Office 207-420 207-420-4300-000 60.20 111357 Forfeiture Distribution ICR #14-268056 Anoka County Attorney's Office 207-420 207-420-4300-000 13.20 111357 Forfeiture Distribution ICR #14-039752 State of MN - Department of Finance 207-420 207-420-4300-000 5.80 111406 Forfeiture Distribution ICR #14-271406 State of MN - Department of Finance 207-420 207-420-4300-000 2.71 111406 Forfeiture Distribution ICR #15-001421 State of MN - Department of Finance 207-420 207-420-4300-000 6.60 111406 Forfeiture Distribution ICR #14-039752 State of MN - Department of Finance 207-420 207-420-4300-000 42.50 111406 Forfeiture Distribution ICR #15-164988 State of MN - Department of Finance 207-420 207-420-4300-000 30.10 111406 Forfeiture Distribution ICR #14-268056 Twin Cities Transport & Recovery 207-420 207-420-4300-000 85.00 111409 ICR #19-281653 Dodge Durango Limited Twin Cities Transport & Recovery 207-420 207-420-4300-000 75.00 111409 ICR #18-123659 Chevrolet Monte Carlo SS 207-420 Total 423.14 Twin Cities Transport & Recovery 208-420 208-420-4300-000 85.00 111409 ICR #19-282026 GMC Acadia Denali Twin Cities Transport & Recovery 208-420 208-420-4300-000 85.00 111409 ICR #19-277538 Audi Q3 2.0T 208-420 Total 170.00 Craig Severson Construction 401-432 401-432-5000-000 3,951.00 111370 Fire Station #1 Bathrooms Renovation 401-432 Total 3,951.00 City of Roseville 403-432 403-432-5000-000 774.90 111368 Ticket 111454 - Fire Station # 2 Firewall 403-432 Total 774.90 SPYCHALLA SHANNON 406-000 406-000-2020-000 5.33 111404 Refund Check 015779-000 6512 WHITETAIL TRL 406-000 Total 5.33 Rupp Anderson Squires & Waldspurger P.A. 422-499 422-499-4301-125 1,407.90 111400 September Legal 422-499 Total 1,407.90 Earl F. Andersen 485-499 485-499-4400-000 2,372.50 111372 Sign Posts for WSLD 485-499 Total 2,372.50 SPYCHALLA SHANNON 601-000 601-000-2020-000 45.72 111404 Refund Check 015779-000 6512 WHITETAIL TRL Page 3 AP Checks by Account Number 12/09/2019 City Council Meeting Vendor Fund/Dept Account Amount Check # Description SPYCHALLA SHANNON 601-000 601-000-2020-000 0.85 111404 Refund Check 015779-000 6512 WHITETAIL TRL 601-000 Total 46.57 Medica 601-494 601-494-4131-000 1,918.72 111388 Health Insurance Premiums Lincoln National Life Ins Co 601-494 601-494-4133-000 7.72 111384 Life Insurance Premiums Lincoln National Life Ins Co 601-494 601-494-4133-000 49.37 111385 Disability Insurance Premiums Frattallone's/Circle Pines Ace 601-494 601-494-4211-000 9.58 111377 Hex Red Nipple1/2x3/8 LF Menards - Forest Lake 601-494 601-494-4211-000 173.29 111389 Mini-Vac Transfer Pump Fluorescent Light Vlv Ball Valve Menards - Forest Lake 601-494 601-494-4211-000 18.81 111389 Brass Union Brass Nipples Menards - Forest Lake 601-494 601-494-4211-000 59.36 111389 AAA & AA Batteries Clipcase HS Holster Light Bulbs Circle Pines Post Office 601-494 601-494-4322-000 357.33 111354 Utility Billing Postage Xcel Energy 601-494 601-494-4381-000 4,163.16 111411 Electric-Water 601-494 Total 6,757.34 SPYCHALLA SHANNON 602-000 602-000-2020-000 2.85 111404 Refund Check 015779-000 6512 WHITETAIL TRL SPYCHALLA SHANNON 602-000 602-000-2020-000 29.71 111404 Refund Check 015779-000 6512 WHITETAIL TRL 602-000 Total 32.56 Medica 602-495 602-495-4131-000 1,918.70 111388 Health Insurance Premiums Lincoln National Life Ins Co 602-495 602-495-4133-000 49.37 111385 Disability Insurance Premiums Lincoln National Life Ins Co 602-495 602-495-4133-000 7.69 111384 Life Insurance Premiums O'Reilly Automotive Stores 602-495 602-495-4211-000 9.03 111396 Elbow Muffler Clamp Circle Pines Post Office 602-495 602-495-4322-000 357.34 111354 Utility Billing Postage Xcel Energy 602-495 602-495-4381-000 1,382.55 111411 Electric-Sewer 602-495 Total 3,724.68 Rupp Anderson Squires & Waldspurger P.A. 801-000 801-000-2300-000 405.00 111400 September Legal Watermark 2nd Addition Rupp Anderson Squires & Waldspurger P.A. 801-000 801-000-2300-000 48.00 111400 September Legal Otter Lake Animal Care Center Rupp Anderson Squires & Waldspurger P.A. 801-000 801-000-2300-000 320.00 111400 September Legal Poehling Addition Kootenia Homes Inc. 801-000 801-000-2318-000 5,425.00 111381 Escrow Release - 6425 Black Berry Court Mader Jay 801-000 801-000-2318-000 2,925.00 111386 Partial Escrow Release - 450 Aqua Ln Rupp Anderson Squires & Waldspurger P.A. 801-000 801-000-2353-103 180.00 111400 September Legal St. Clair Estates Olson's Sewer Service Inc. 801-000 801-000-2353-106 4,246.90 111394 Drainage Improvement Project - St. Clair Estates Anoka County Property Records & Taxation 801-000 801-000-2359-103 46.00 111358 Ord. No 08-19 Saddle Club 4th Addition 801-000 Total 13,595.90 Grand Total 188,093.32 Page 4 Electronic Funds Transfer MN Statute 471.38 Subd. 3 Council Meeting December 9, 2019 Transfer In/(Out) 11/22/2019 PD Holiday Pay 2019 (80,857.55) 11/22/2019 PD Holiday Pay 2019 Federal Deposit (17,043.76) 11/22/2019 PD Holiday Pay 2019 PERA (32,444.48) 11/22/2019 PD Holiday Pay 2019 State (5,634.01) 11/25/2019 Election Payroll 11/5/2019 (8,409.97) 11/25/2019 Election Payroll 11/5/2019 Federal Deposit (5.06) 11/27/2019 Wire from Moreton Capital Markets 300,000.00 11/29/2019 Payroll #24 (137,933.76) 11/29/2019 Payroll #24 Federal Deposit (38,219.13) 11/29/2019 Payroll #24 PERA (41,984.99) 11/29/2019 Payroll #24 State (8,783.84) 11/29/2019 Payroll #24 Child Support (570.70) 11/29/2019 Payroll #24 H.S.A. Bank Pretax (2,924.75) 11/29/2019 Payroll #24 TASC Pretax (1,253.64) 11/29/2019 Payroll #24 ICMA 457 Def. Comp #301596 (4,315.00) 11/29/2019 Payroll #24 ICMA Roth IRA #706155 (535.75) 11/29/2019 Payroll #24 MSRS HCSP #98946-01 (994.04) 11/29/2019 Payroll #24 MSRS Def. Comp #98945-01 (3,755.00) 11/29/2019 Payroll #24 MSRS Roth IRS #98945-01 (640.00) 12/2/2019 Wire to 4M Fund (3,000,000.00) 12/2/2019 Wire to Moreton Capital Markets (2,000,000.00) CITY COUNCIL WORK SESSION DRAFT 1 CITY OF LINO LAKES 1 MINUTES 2 3 DATE : November 25, 2019 4 TIME STARTED : 6:00 p.m. 5 TIME ENDED : 6:20 p.m. 6 MEMBERS PRESENT : Council Member Rafferty, Maher, 7 Manthey, Stoesz and Mayor Reinert 8 MEMBERS ABSENT : None 9 10 Staff members present: City Administrator Jeff Karlson; Public Safety Director John 11 Swenson; Community Development Director Michael Grochala; Finance Director Sarah 12 Cotton; City Planner Katie Larsen; City Engineer Diane Hankee; Environmental 13 Coordinator Marty Asleson, Human Resources Karissa Bartholomew; City Clerk Julie 14 Bartell 15 1. 7109 Sunrise Drive Private Well – Community Development Director Grochala 16 reviewed his written report. Recently the council heard from a resident who wishes to 17 continue with construction of a well when the City Code doesn’t allow for it. The 18 council asked staff to review the situation. Mr. Grochala reported that a variance to the 19 city code would be required in order to allow the well project. If the council wishes to 20 consider an amendment to the city code, options are presented in the staff report along 21 with staff’s recommendations. He pointed out information included on areas of the city 22 that are seen as more vulnerable for well drilling. An onsite proper septic system is seen 23 as a must. A change would have to be in ordinance for and the procedure required for 24 the passage of ordinances would a final change many weeks into the future. 25 Staff will present the facts to the concerned resident and report back to the council in 26 December. 27 2. Review Regular Agenda 28 29 The agenda items were reviewed and there were no changes. 30 31 The meeting was adjourned at 6:20 p.m. 32 33 These minutes were considered, corrected and approved at the regular Council meeting held on 34 December 9, 2019. 35 36 37 38 39 Julianne Bartell, City Clerk Jeff Reinert, Mayor 40 41 COUNCIL MINUTES DRAFT 1 CITY OF LINO LAKES 1 MINUTES 2 3 DATE 4 TIME STARTED 5 TIME ENDED 6 MEMBERS PRESENT : November 25, 2019 : 6:30 p.m. : 7:15 p.m. : Council Member Rafferty, Maher, 7 Stoesz and Mayor Reinert 8 MEMBERS ABSENT : 9 10 Staff members present: City Administrator Jeff Karlson; Public Safety Director John Swenson; 11 Community Development Director Michael Grochala; Finance Director Sarah Cotton; City Planner 12 Katie Larsen; City Engineer Diane Hankee; Environmental Coordinator Marty Asleson, Human 13 Resources Karissa Bartholomew; City Clerk Julie Bartell 14 15 PUBLIC COMMENT 16 17 There were no public comments. 18 19 SETTING THE AGENDA 20 21 The agenda was approved as presented. 22 23 SPECIAL PRESENTATION 24 25 Recognition of 30 years of service – Environmental Coordinator Marty Asleson. A plaque was 26 presented by Mayor Reinert. 27 28 CONSENT AGENDA 29 30 Council Member Manthey moved to approve the Consent Agenda, Items 1A through 1E, as 31 presented. Council Member Stoesz seconded the motion. Motion carried on a voice vote. 32 33 ITEM ACTION 34 35 Consideration of Expenditures: 36 37 November 25, 2019 (Check No. 111273 - 111352) in the 38 amount of $966,587.75 Approved 39 40 November 4, 2019 Council Work Session Minutes Approved 41 42 November 12, 2019 City Council Meeting Minutes Approved 43 44 November, 12, 2019 Canvassing Board Minutes Approved 45 46 Consider Approval of Resolution No. 19-161, Special 47 Event Permit for Centerville Lions Ice Fishing Contest Approved 48 COUNCIL MINUTES DRAFT 2 49 FINANCE DEPARTMENT REPORT 50 51 There was no report from the Finance Department. 52 53 ADMINISTRATION DEPARTMENT REPORT 54 3A) Consider Title 300 of the Lino Lakes City Code, Jeff Karlson 55 i) Consider Second Reading of Ordinance No. 01-19, Enacting Small Wireless 56 Facility Standards 57 ii) Consider Resolution No. 19-149, Approving Summary Publication of 58 Ordinance No. 01-19 59 60 Administrator Karlson explained that staff is recommending the second reading and passage of this 61 ordinance that establishes the City’s code language as it relates to small wireless facilities. He 62 explained the amendments proposed since the council’s first reading. 63 64 Council Member Stoesz said he welcomes this ordinance that paves the way for 5G in the City. 65 66 By unanimous consent, the council waived the full reading of Ordinance No. 01-19 as presented. 67 68 Council Member Manthey moved to approve the 2nd Reading and Adoption of Ordinance No. 01-19 as 69 presented. Council Member Stoesz seconded the motion. Motion carried: Yeas, 5; Nays none. 70 71 Council Member Rafferty moved to approve Resolution No. 19-149 as presented. Council Member 72 Maher seconded the motion. Motion carried on a voice vote. 73 74 B) Consider Appointment of Police Officer – Human Resources Manager Bartholomew 75 reviewed her written report recommending that the council appoint applicant Anissa Ng to fill a vacant 76 police officer position. Education and qualifications of the applicant were reviewed. 77 Council Member Rafferty received confirmation that this appointment brings the department to full 78 staffing. 79 Council Member Manthey moved to approve the appointment of Anissa Ng as recommended. 80 Council Member Stoesz seconded the motion. Motion carried on a voice vote. 81 82 PUBLIC SAFETY DEPARTMENT REPORT 83 There was no report from the Public Safety Department. 84 85 PUBLIC SERVICES DEPARTMENT REPORT 86 87 There was no report from the Public Services Department. 88 89 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 90 91 COUNCIL MINUTES DRAFT 3 6A) Consider Resolution No. 19-158 Authorizing Submittal of the 2040 Comprehensive Plan 92 to the Metropolitan Council - Kendra Lindahl, Landform, reviewed a PowerPoint presentation that 93 included information on the following: 94 - Background (history of the Plan’s development and review results); 95 - Edits to plan; 96 - Next steps (submission to Metropolitan Council followed by Council adoption and 97 compliance); 98 - Recommendation (to submit the Plan). 99 Mayor Reinert explained that the Plan is updated every ten years by the City and is used as a guide for 100 moving forward. This Plan represents over two years of work. The Council has made adjustments 101 so that the Plan better matches this City. 102 103 Council Member Manthey moved to approve Resolution No. 19-158 as presented. Council 104 Member Stoesz seconded the motion. Motion carried on a voice vote. 105 106 6B) Houle Estates Second Addition: i. Consider Resolution No. 19-152, Approving Final 107 Plat; ii. Consider Resolution No. 19-153, Approving Development Agreement - City Planner 108 Larsen reviewed a PowerPoint presentation including information on the following: 109 - Final plat is requested for 30 acre parcel (map shown); 110 - History of the plat, moving forward to Outlot A (not planned for development); 111 - The final plat is consistent with preliminary plat; 112 - Accompanying documents have been prepared and are appropriate; 113 - Park dedication fee will be collected; 114 - Findings of fact were reviewed; 115 - Planning and Zoning Board has approved unanimously; 116 - Requested actions were reviewed. 117 118 Council Member Maher moved to approve Resolution No. 19-152 as presented. Council Member 119 Rafferty seconded the motion. Motion carried on a voice vote. 120 121 Council Member Stoesz moved to approve Resolution No. 19-153 as presented. Council Member 122 Maher seconded the motion. Motion carried on a voice vote. 123 124 6C) Consider Approval of Resolution No. 19-159, Approving Amendment to 2019 125 Individual Assessments – City Engineer Hankee reviewed her written report outlining the addition 126 of one voluntary property assessment. 127 128 Council Member Manthey moved to approve Resolution No. 19-159 as presented. Council 129 Member Stoesz seconded the motion. Motion carried on a voice vote. 130 131 6D) Consider Resolution No. 19-155, Approving Final Payment for the 2018 Trunk 132 Watermain and Trail Improvement Project – City Engineer Hankee reviewed her written report 133 requesting final payment authorization for this project. She noted the total project cost in 134 relationship to the engineer’s original estimate. 135 136 COUNCIL MINUTES DRAFT 4 Council Member Maher moved to approve Resolution No. 155 as presented. Council Member 137 Rafferty seconded the motion. Motion carried on a voice vote. 138 139 6E) Consider Resolution No. 19-162, Accepting Anoka County Recycling Enhancement 140 Grants – Environmental Coordinator Asleson reviewed the resolution that authorizes staff to accept 141 grant funds from Anoka County that will support the City’s recycling activities. The grants are 142 received on an annual basis. He noted the total of funds expected. 143 144 Council Member Maher moved to approve Resolution No. 155 as presented. Council Member 145 Manthey seconded the motion. Motion carried on a voice vote. 146 147 UNFINISHED BUSINESS 148 149 There was no Unfinished Business. 150 151 NEW BUSINESS 152 153 There was no New Business. 154 155 COMMUNITY EVENTS 156 157 20th ANNUAL SECRET HOLIDAY SHOP will be held at Lino Lakes City Hall on Wednesday and 158 Thursday, December 11 & 12, 4:30 – 7:00 p.m. For additional information please contact 651-982-159 2445. 160 161 TOYS FOR JOY/CHRISTMAS COMMITTEE Collection of toys and food for the upcoming 162 holiday will serve folks right here in our community. Drop off locations are located at Lino Lakes 163 City Hall. For more information, please contact 651-982-2424. 164 165 COMMUNITY CALENDAR 166 167 Community Calendar – A Look Ahead 168 December 9, 2019 through December 25, 2019 169 Wednesday, December 11 6:30 pm, Council Chambers Planning & Zoning Board 170 Monday, December 23 6:00 pm, Community Room Council Work Session 171 Monday, December 23 6:30 pm, Council Chambers City Council Meeting 172 173 ADJOURN 174 175 There being no further business, Council Member Rafferty moved to adjourn at 7:00 p.m. Council 176 Member Stoesz seconded the motion. Motion carried on a voice vote. 177 178 These minutes were considered and approved at the regular Council Meeting on December 9, 2019. 179 180 181 182 183 Julianne Bartell, City Clerk Jeff Reinert, Mayor 184 COUNCIL MINUTES DRAFT 5 185 CITY COUNCIL AGENDA ITEM 1D STAFF ORIGINATOR: Julie Bartell, City Clerk MEETING DATE: December 9, 2019 TOPIC: Consider Resolution No. 19-160, Establishing Polling Places, 2020 Election VOTE REQUIRED: 3/5 INTRODUCTION All cities conducting elections in 2020 are required to adopt a resolution establishing their polling places before the end of this year. BACKGROUND The City’s polling locations have been in place since 2008. The attached resolution establishes those polling places for the 2020 election. Staff monitors the need to update polling place locations and precinct lines and will report to the council as that need develops. RECOMMENDATION Staff recommends adoption of Resolution No. 19-160, Establishing Polling Places for the 2020 Election. ATTACHMENTS Resolution No. 19-160 CITY OF LINO LAKES RESOLUTION NO. 19-160 RESOLUTION ESTABLISHING POLLING LOCATIONS FOR 2020 ELECTION YEAR WHEREAS, Minnesota Statute 204B.16, subd. 1 requires the governing body of each municipality to designate by ordinance or resolution each year no later than December 31st, polling places for each election precinct; and WHEREAS, the polling places designated by resolution in December of each year are the polling places to be used for elections in the following calendar year; NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes that the polling locations to be used for municipal precincts in calendar year 2020 are as follows: Precinct #1 Lino Lakes Senior Center, 1189 Main Street Precinct #2 Lino Lakes Fire Station #1, 7741 Lake Drive Precinct #3 St. Joseph Catholic Church, 171 Elm Street Precinct #4 Lino Lakes City Hall, 600 Town Center Parkway Precinct #5 Rice Creek Covenant Church, 125 Ash Street Precinct #6 Living Waters Lutheran Church, 865 Birch Street Precinct #7 Rice Lake Elementary School, 575 Birch Street BE IT FURTHER RESOLVED that the City Council directs the City Clerk to make all necessary notifications and preparations for elections held in 2020 as required by MN Statute, Rule and Administrative Policy of the City. Adopted by the Council of the City of Lino Lakes this 9th day of December. 2019. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Jeff Reinert, Mayor ATTEST: Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 1D STAFF ORIGINATOR: Julie Bartell, City Clerk MEETING DATE: December 9, 2019 TOPIC: Consider Resolution No. 19-160, Establishing Polling Places, 2020 Election VOTE REQUIRED: 3/5 INTRODUCTION All cities conducting elections in 2020 are required to adopt a resolution establishing their polling places before the end of this year. BACKGROUND The City’s polling locations have been in place since 2008. The attached resolution establishes those polling places for the 2020 election. Staff monitors the need to update polling place locations and precinct lines and will report to the council as that need develops. RECOMMENDATION Staff recommends adoption of Resolution No. 19-160, Establishing Polling Places for the 2020 Election. ATTACHMENTS Resolution No. 19-160 CITY OF LINO LAKES RESOLUTION NO. 19-160 RESOLUTION ESTABLISHING POLLING LOCATIONS FOR 2020 ELECTION YEAR WHEREAS, Minnesota Statute 204B.16, subd. 1 requires the governing body of each municipality to designate by ordinance or resolution each year no later than December 31st, polling places for each election precinct; and WHEREAS, the polling places designated by resolution in December of each year are the polling places to be used for elections in the following calendar year; NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes that the polling locations to be used for municipal precincts in calendar year 2020 are as follows: Precinct #1 Lino Lakes Senior Center, 1189 Main Street Precinct #2 Lino Lakes Fire Station #1, 7741 Lake Drive Precinct #3 St. Joseph Catholic Church, 171 Elm Street Precinct #4 Lino Lakes City Hall, 600 Town Center Parkway Precinct #5 Rice Creek Covenant Church, 125 Ash Street Precinct #6 Living Waters Lutheran Church, 865 Birch Street Precinct #7 Rice Lake Elementary School, 575 Birch Street BE IT FURTHER RESOLVED that the City Council directs the City Clerk to make all necessary notifications and preparations for elections held in 2020 as required by MN Statute, Rule and Administrative Policy of the City. Adopted by the Council of the City of Lino Lakes this 9th day of December. 2019. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Jeff Reinert, Mayor ATTEST: Julianne Bartell, City Clerk COUNCIL MINUTES – SPECIAL SESSION DRAFT 1 CITY OF LINO LAKES 1 MINUTES 2 3 DATE : November 20, 2019 4 TIME STARTED : 6:00 p.m. 5 TIME ENDED : 6:25 p.m. 6 MEMBERS PRESENT : Council Member Rafferty, Maher, 7 Stoesz, Manthey and Mayor Reinert 8 MEMBERS ABSENT : 9 10 Staff members present: Community Development Director Michael Grochala; City Attorney Jay 11 Squires 12 13 Mayor Reinert called the meeting to order at 6:00 p.m. in the Council Work Room at Lino Lakes City 14 Hall. Before the meeting was closed, Mayor Reinert read a statement on the purpose of the meeting. 15 The meeting was closed as a session of the city council pursuant to the Open Meeting Law for the 16 purpose of discussing land acquisition related to the NE Drainage Area (Peltier Outlet) Improvement 17 Project. 18 19 The closed meeting was not recorded under attorney client priviledge. 20 21 At 6:22 p.m., the meeting was opened for the purpose of considering the following action. 22 23 2A) Consider Stipulation Agreement Regarding Acquisition of Property 24 25 City Attorney Squires recommended approval of the proposed stipulation between the City and the 26 legal ownership group by which the legal ownership group would stipulate to the necessity and 27 public purpose of the taking and also agree, as the stipulation indicates, to the payment of just 28 compensation of the appraised value of the property. 29 30 Mayor Reinert received confirmation from the City Attorney that opening the meeting and taking 31 action was appropriate under the Open Meeting Law. 32 33 Rafferty moved to approve the recommendation as had been stated by the City Attorney. Council 34 Member Stoesz seconded the motion. Motion carried on a voice vote. 35 36 ADJOURN 37 38 There being no further business, Council Member Rafferty moved to adjourn at 6:25 p.m. Council 39 Member Maher seconded the motion. Motion carried. 40 41 These minutes were considered and approved at the regular Council Meeting on July 22, 2019 42 43 44 45 Julianne Bartell, City Clerk Jeff Reinert, Mayor 46 47 CLOSED COUNCIL SESSION DRAFT 1 1 CITY OF LINO LAKES 2 MINUTES 3 CLOSED COUNCIL SESSION 4 5 DATE : November 25, 2019 6 TIME STARTED : 7:04 p.m. 7 TIME ENDED : 7:52 p.m. 8 MEMBERS PRESENT : Council Members Rafferty, Manthey, 9 Maher, Stoesz and Mayor Reinert 10 MEMBERS ABSENT : 11 12 Staff present: City Administrator Jeff Karlson; Human Resources Manager Karissa 13 Bartholomew; Finance Director Sarah Cotton 14 15 Mayor Reinert reconvened the meeting at 7:04 p.m. in the Council Work Room at Lino 16 Lakes City Hall. Before the meeting was closed, Mayor Reinert read a statement on the 17 purpose of the meeting. The meeting was closed as a session of the city council pursuant 18 to the Open Meeting Law for the purpose of discussing labor negotiations. 19 20 The meeting was recorded and the recording will be maintained as required in the Office 21 of the City Clerk. 22 23 The meeting was adjourned at 7:52 p.m. 24 25 These minutes were considered, corrected and approved at the regular Council meeting held on 26 December 9, 2019. 27 28 29 30 31 Julianne Bartell, City Clerk Jeff Reinert, Mayor 32 33 CITY COUNCIL AGENDA ITEM 1G STAFF ORIGINATOR: Lisa Hogstad-Osterhues, Deputy Clerk MEETING DATE: December 9, 2019 TOPIC: Resolution No. 19-174, Approving a Peddler License for Edward Jones Financial – Dean Ravenscroft VOTE REQUIRED: 3/5 BACKGROUND Dean Ravenscroft, Representative from Edward Jones Financial has submitted a peddler’s license application to the City Clerk's office. He plans to travel through Lino Lakes’ neighborhoods going door to door offering financial services to interested potential clients. The City has received all the necessary forms required to issue this company representative a license. The Public Safety Department has conducted a background check within the past 12 months and have indicate no reason to deny the application. The application and all other required information is on file in the Deputy City Clerk's office for review. RECOMMENDATION Approve Resolution No. 19-174, Approving the issuance of a Peddler License for a six month period starting December 10, 2019 through June 10, 2020. CITY OF LINO LAKES COUNTY OF ANOKA RESOLUTION NO. 19-174 APPROVING A PEDDLER LICENSE FOR EDWARD JONES FINANCIAL WHEREAS, Dean Ravenscroft, Financial Advisors for Edward Jones Financial has submitted a peddlers license application to the city clerk's office; and WHEREAS, Dean Ravenscroft has complied with all of the provisions of Chapter 613 of the Lino Lakes City Code for obtaining the necessary license; and WHEREAS, the Lino Lakes Public Safety Department has conducted a background check on the company representative within the past 12 months and found no reason to deny; and NOW, THEREFORE, BE IT RESOLVED that the Lino Lakes City Council hereby approves the request of Dean Ravenscroft, Edward Jones Financial. to sell services door to door for a period of six-months beginning December 10, 2019 and ending June 10, 2020. Adopted by the Council of the City of Lino Lakes this 9th of December, 2019. The motion for the adoption of the foregoing resolution was introduced by Council Member _____________ and was duly seconded by Council Member ___________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _____________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 2A (i) STAFF ORIGINATOR: Sarah Cotton MEETING DATE: December 9, 2019 TOPIC: Consider Resolution No. 19-167, Adopting the Final 2019 Tax Levy, Collectible in 2020 VOTE REQUIRED: 3/5 BACKGROUND Minnesota State Statutes require the City of Lino Lakes to adopt and certify a final 2019 tax levy, collectible in 2020 on or before December 30, 2019. The total levy includes dollars for the general operating budget as well as dollars for special levies for tax abatement and bonded indebtedness. The levy provides resources for City operations, capital outlay and equipment replacement, street and surface water maintenance, park and trail improvements, and a contingency for unknowns. The levy also includes voter-approved levies of $178,080 to service debt for the Birch/Ware and Lake/Main intersection signalization projects and $222,692 to service debt for the Shenandoah Street Reconstruction project. The total proposed tax levy for 2019/20 is $10,491,518 which is equal to the preliminary levy adopted in September. The proposed levy represents an increase of $436,102, or 4.34% over the 2018/19 tax levy. The tax rate is estimated to decrease for 2020 from 41.817% to 39.766%. A public hearing was held on the tax levy this evening. Tax levy information was presented and discussed during the public hearing and public testimony was received. The City Council needs to take final action on the tax levy at this time. RECOMMENDATION Staff recommends the approval of Resolution No. 19-167. ATTACHMENTS 2020 Final Proposed Budget & Tax Levy Resolution No. 19-167 CITY OF LINO LAKES RESOLUTION NO. 19-167 RESOLUTION ADOPTING THE FINAL 2019 TAX LEVY, COLLECTIBLE IN 2020 WHEREAS, the City of Lino Lakes has budgeted to pay expenditures for General Fund operating costs anticipated in the year 2020, and WHEREAS, the City of Lino Lakes has budgeted to pay the annual debt service on outstanding indebtedness, and WHEREAS, the City Council adopted its preliminary 2019 tax levy, collectible in 2020, in anticipation of the above expenses, and WHEREAS, the City Council has published in the official newspaper all notices required by Minnesota State Statutes and the City Charter, and WHEREAS, the City Council held its public hearing on December 9, 2019. NOW, THEREFORE BE IT RESOLVED that The City Council of The City of Lino Lakes, approves its final 2019 tax levy, collectible in 2020, upon taxable property within the City of Lino Lakes as follows: 1. Total amount levied in the year 2019 to be spread for taxes due and payable in the year 2020 is $10,491,518. 2. The total amount levied above is for the following purposes: General Operating Levy $8,368,756 Bonded Indebtedness G.O. Bond 2012A 178,080 G.O. Bond 2015A 271,228 EDA Lease/Revenue Bond 2015 317,297 G.O. Tax Abatement Refunding Bonds 2016C 301,570 G.O. Bond 2018A 481,799 Equipment Certificates 2015B 214,216 Equipment Certificates 2017 111,353 Equipment Certificates 2018 107,100 Equipment Certificates 2019 140,119 Total Bonded Indebtedness: $2,122,762 TOTAL LEVIES $10,491,518 Adopted by the Council of the City of Lino Lakes this 9th day of December, 2019. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk 7/29/2019 8/12/2019 8/26/2019 9/3/2019 9/9/2019 12/9/2019 Adopted Proposed Proposed Proposed Proposed Proposed Preliminary Proposed % 2019 2020 2020 2020 2020 2020 2020 2020 Change Change Tax Levies Operating Levy 8,193,124 9,248,018 9,247,299 8,736,256 8,767,756 8,467,756 8,368,756 8,368,756 175,632 2.14% Debt Levy 1,862,292 2,122,762 2,122,762 2,122,762 2,122,762 2,122,762 2,122,762 2,122,762 260,470 13.99% Total Tax Levy 10,055,416 11,370,780 11,370,061 10,859,018 10,890,518 10,590,518 10,491,518 10,491,518 436,102 4.34% Year-over-Year Change Levy $1,315,364 1,314,645 803,602 835,102 535,102 436,102 436,102 4.34% Drill-Down on Year-Over-Year Levy Changes 7/29/2019 8/12/2019 8/26/2019 9/3/2019 9/9/2019 12/9/2019 Adopted Proposed Proposed Proposed Proposed Proposed Preliminary Proposed % 2019 2020 2020 2020 2020 2020 2020 2020 Change Change Revenues Property Taxes (Delinquent, Penalties/Interest)39,000 39,000 39,000 39,000 39,000 39,000 39,000 39,000 - 0.00% Intergovt Revenue 577,105 616,722 616,722 616,722 616,722 616,722 616,459 616,459 39,354 6.82% Business Licenses/Permits 137,600 144,233 144,233 144,233 144,233 144,233 144,233 144,233 6,633 4.82% Non-Business Licenses/Permits 764,860 788,113 788,113 788,113 788,113 788,113 788,113 788,113 23,253 3.04% Charges for Services 25,477 27,538 27,538 27,538 27,538 27,538 27,538 27,538 2,061 8.09% Public Safety Service Charges 200,800 190,800 190,800 190,800 190,800 190,800 190,800 190,800 (10,000) -4.98% Municipal Fines 119,132 116,100 116,100 116,100 116,100 116,100 116,100 116,100 (3,032) -2.55% Miscellaneous 322,445 324,171 324,171 324,171 324,171 324,171 324,171 324,171 1,726 0.54% Trf from Closed Bond Fund - - - 100,000 100,000 380,000 380,000 380,000 380,000 *** Use of Reserves 594,773 - - 180,000 180,000 200,000 200,000 200,000 (394,773) -66.37% Total Revenues/Funding Sources 2,781,192 2,246,677 2,246,677 2,526,677 2,526,677 2,826,677 2,826,414 2,826,414 45,222 1.63% Expenditures Personal Services 7,398,006 7,783,412 7,782,693 7,692,000 7,692,000 7,692,000 7,605,738 7,605,738 207,732 2.81% Supplies 472,775 477,825 477,825 477,825 477,825 477,825 477,825 477,825 5,050 1.07% Other Services and Charnges 1,295,289 1,377,557 1,377,557 1,344,407 1,344,407 1,344,407 1,344,407 1,344,407 49,118 3.79% Contracted Services 743,794 742,084 742,084 725,084 725,084 725,084 722,084 722,084 (21,710) -2.92% Capital Outlay 94,452 60,317 60,317 42,117 42,117 42,117 42,117 42,117 (52,335) -55.41% Others 970,000 1,053,500 1,053,500 981,500 1,013,000 1,013,000 1,003,000 1,003,000 33,000 3.40% Total Expenditures 10,974,316 11,494,695 11,493,976 11,262,933 11,294,433 11,294,433 11,195,171 11,195,171 220,855 2.01% Debt Service Bonds 1,255,008 1,549,975 1,549,975 1,549,975 1,549,975 1,549,975 1,549,975 1,549,975 294,967 23.50% Certificates of Indebtedness 607,284 572,788 572,788 572,788 572,788 572,788 572,788 572,788 (34,497) -5.68% Total Debt Service 1,862,292 2,122,762 2,122,762 2,122,762 2,122,762 2,122,762 2,122,762 2,122,762 260,470 13.99% (1) Year-over-Year Change Levy $1,315,364 1,314,645 803,602 835,102 535,102 436,102 436,102 Total Levy Supported by Valuation Increase ($10,958,186)738,640 923,318 923,318 923,318 923,318 923,318 902,770 Gap to Maintain Flat Tax Capacity Rate 576,724 391,327 (119,716) (88,216) (388,216) (487,216) (466,668) Tax Capacity Rate 41.817%44.389%43.535%41.293%41.431%40.115%39.680%39.766% GENERAL FUND FORECAST GAP ANALYSIS 2019-2020 Adopted Adopted Proposed Difference2018 2019 2020 2019-2020 % ChangeOperating LevyGeneral Fund Levy8,165,859 8,193,124 8,368,756 175,632 2.14%Total Operating Levy 8,165,859 8,193,124 8,368,756 175,632 2.14%Debt Levies Final Levy Year PurposeCertificate of Indebtedness 2015A 2018 Police/Fleet Capital Equipment 70,258 - - - ***Certificate of Indebtedness 2015B 2020 Fire Capital Equipment 214,090 213,119 214,216 1,097 0.51%Certificate of Indebtedness 2016 2019 Police/Fleet Capital Equipment 167,097 167,559 - (167,559) (100.00%)Certificate of Indebtedness 2017 2020 Police/Fleet Capital Equipment 113,087 111,395 111,353 (43) (0.04%)Certificate of Indebtedness 2018 2021 Police/Fleet Capital Equipment - 115,211 107,100 (8,111) (7.04%)Certificate of Indebtedness 2019 2022 Police/Fleet Capital Equipment - - 140,119 140,119 ***G.O. Bond 2012A (1) 2023Main St/Lake Dr & Birch St/Ware Rd Traffic Signals/Refund 2003A Series Bonds (Elm Street, Twilight Acres Water Main, Century Farm Lift Station)176,390 180,012 178,080 (1,932) (1.07%)G.O. Bond 2015A (1) 2030 Shenandoah Area Street Reconstruction Improv 219,227 215,972 222,692 6,720 3.11%G.O. Bond 2015A - Abatement Portion 2026 Birch Street Sanitary Sewer Ext & Turn Lanes 55,151 54,206 48,536 (5,670) (10.46%)EDA Lease/Revenue Bond 2015 2035 Fire Station #2 319,397 315,722 317,297 1,575 0.50%G.O. Tax Abatement Refunding Bond 2016C 2022 City's Participation in YMCA Project 276,176 289,097 301,571 12,474 4.31%G.O Bond 2018A 2033West Shadow Lake Dr & LaMotte Area Street Reconstruction Improv/Lake Dr Watermain/Trl Improv- 200,000 481,799 281,799 140.90%Total Debt Levy 1,610,873 1,862,292 2,122,762 260,470 13.99%Total Levy9,776,732 10,055,416 10,491,518 436,102 4.34%(1) Levy Result of Voter-Approved Referendum City of Lino Lakes2020 Proposed Tax Levy Actual Actual Adopted Actual Proposed2017 2018 2019 2019 2020Taxable Market Value 1,808,417,118 1,959,826,108 2,085,956,381 2,082,803,803 2,299,471,394 Annual % Change 6.42% 8.37% 6.44% 6.27% 10.40%Total Net Tax Capacity Value 19,643,805 21,289,294 22,733,455 22,687,236 24,949,162 Less FD Contribution in Value 1,168,180 1,215,584 1,322,820 1,322,808 1,486,922 Less Captured Value for Tax Increment 293,970 421,495 606,963 606,568 719,368 Total Net Tax Capacity Value18,181,655 19,652,215 20,803,672 20,757,860 22,742,872Annual % Change 6.55% 8.09% 5.86% 5.63% 9.56%Actual Actual Adopted Actual Proposed2017 2018 2019 2019 2020Total Levy 9,491,855 9,776,732 10,055,416 10,055,416 10,491,518 Less FD Distribution 1,284,902 1,360,639 1,375,292 1,375,292 1,447,780 Total Net Levy for Tax Rate 8,206,953 8,416,093 8,680,124 8,680,124 9,043,738Annual % Change 4.52% 2.55% 3.14% 3.14% 4.19%Projected City Tax Capacity Rate45.140% 42.826% 41.724% 41.817% 39.766%Net Tax Capacity Rate CalculationCITY OF LINO LAKES2020 Proposed General FundNet Tax Capacity Calculation Adopted Adopted Proposed 2018 2019 2020 ADMINISTRATION 4.000 4.000 4.000 FINANCE 3.250 3.250 3.100 ECONOMIC DEVELOPMENT - - - PLANNING & ZONING 1.000 1.000 1.000 COMMUNITY DEVELOPMENT 2.000 2.000 2.000 ENVIRONMENTAL 0.350 0.350 0.375 SOLID WASTE 0.300 0.300 0.250 FORESTRY 0.350 0.350 0.375 POLICE 30.550 30.550 30.550 FIRE 1.950 1.950 1.950 BUILDING INSPECTIONS 2.500 3.500 3.500 STREETS 6.650 6.650 6.650 FLEET 1.500 1.500 1.500 GOVERNMENT BUILDINGS - - - PARKS 5.200 5.200 5.200 RECREATION 2.350 1.350 1.350 TOTAL GENERAL 61.950 61.950 61.800 WATER 3.325 3.325 3.400 SEWER 3.325 3.325 3.400 GRAND TOTAL 68.600 68.600 68.600 Personnel are shown as Full Time Equivalents (FTE) CITY OF LINO LAKES PERSONNEL - TOTAL August 2020 2020Actual Actual BudgetYTD Base Adjustments Proposed Increase/2017 2018 2019 2019 Budget Requested 2020 DecreaseTotal Property Taxes 7,343,169 8,147,756 8,232,124 4,320,318 8,232,124 175,632 8,407,756 2.13%Total Special Assessments 0 329 0 53 0 0 0 ***Total Intergovernmental Revenue 667,520 651,993 577,105 385,274 577,105 39,354 616,459 6.82%Business Licenses and Permits 146,708 163,235 137,600 102,170 137,600 6,633 144,233 4.82%Non-Business Licenses and Permits 1,300,862 1,096,812 764,859 524,788 764,859 23,254 788,113 3.04%Charges for Services 34,693 26,437 25,477 42,918 25,477 2,061 27,538 8.09%Public Safety 187,988 193,672 200,800 108,715 200,800 (10,000) 190,800 (4.98%)Municipal Fines 147,978 114,991 119,132 57,228 119,132 (3,032) 116,100 (2.55%)Investments 40,913 75,880 30,000 0 30,000 0 30,000 0.00%Administrative Charges 75,459 92,065 76,982 20,574 76,982 2,017 78,999 2.62%Miscellaneous 738,710 206,903 810,236 125,653 215,463 579,708 795,172 (1.86%)Total Revenues10,683,999 10,770,072 10,974,316 5,687,691 10,379,543 815,627 11,195,170 2.01%CITY OF LINO LAKES 2020 PROPOSED GENERAL FUND REVENUE August2020 2020Account Actual Actual Budget YTD Base Adjustments ProposedNumber 2017 2018 2019 2019 Budget Requested 2020 Budget DetailProperty TaxesGeneral Property Tax 101-3010-000 6,332,438 6,996,180 8,193,124 3,705,807 8,193,124 175,632 8,368,756 Levy for General OperationsDelinquent taxes 101-3020-000 26,031 21,374 35,000 25,676 35,000 0 35,000 Prior Year(s) DelinquenciesDelinquent taxes - Tax Abatements 101-3025-000 18 1 0 7 0 0 0Manufactured Home Tax 101-3030-000 0 0 0 0 0 0 0Fiscal Disparities 101-3040-000 975,939 1,126,142 0 586,825 0 0 0Fiscal Disparities - Tax Abatements 101-3045-000 0 0 0 0 0 0 0Excess Tax Increments 101-3050-000 3,354 1,253 0 1 0 0 0Tax Abatements 101-3055-000 0 0 0 0 0 0 0Tax Forfeits 101-3060-000 1,096 1,357 0 1,509 0 0 0Penalties & Interest 101-3150-000 4,293 1,448 4,000 492 4,000 0 4,0007,343,169 8,147,756 8,232,124 4,320,318 8,232,124 175,632 8,407,756Special AssessmentsCurrent Assessments 101-3110-000 0 329 0 53 0 0 00 329 0 53 0 0 0Intergovernmental RevenuePolice Grant 101-3315-000 84,385 14,395 0 0 0 0 0 Traffic Safety Grant Funded Officer - Grant Funding Ends 9-30-18Other Federal Revenue 101-3319-000 0 0 0 0 0 0 0Local Government Aid 101-3340-000 0 0 0 0 0 0 0Market Value Homestead Credit 101-3341-000 5,278 4,783 4,000 0 4,000 0 4,000Municipal State Aid 101-3345-000 241,138 261,197 250,000 255,335 250,000 5,000 255,000 For Maintenance of City-Designated State-Aid RoadsPolice State Aid 101-3346-000 229,395 256,885 224,660 94,741 224,660 30,340 255,000 Aid for Police Retirement Plan and POST TrainingOther State Revenue 101-3348-000 9,481 9,481 10,000 10,926 10,000 0 10,000 PERA Aid, Other State Grants & AidsFire State Aid 101-3349-000 14,349 14,409 0 24,272 0 14,000 14,000 Fire Training/Ed Anoka County Solid Waste 101-3360-000 83,494 90,843 88,445 0 88,445 (9,986) 78,459 SCORE Grant for Recycling EffortsAnoka County Special Detail 101-3364-000 0 0 0 0 0 0 0Liveable Communities Grant 101-3370-000 0 0 0 0 0 0 0Coop Agreement - Met Council 101-3371-000 0 0 0 0 0 0 0667,520 651,993 577,105 385,274 577,105 39,354 616,459CITY OF LINO LAKES2020 PROPOSED GENERAL FUND REVENUE August2020 2020Account Actual Actual Budget YTD Base Adjustments ProposedNumber 2017 2018 2019 2019 Budget Requested 2020 Budget DetailCITY OF LINO LAKES2020 PROPOSED GENERAL FUND REVENUEBusiness Licenses and PermitsLiquor License - Bar 101-3201-000 28,050 35,100 32,000 27,750 32,000 0 32,000 License to Sell Liquor for On-Premises ConsumptionLiquor License - Beer 101-3202-000 1,100 1,000 800 950 800 200 1,000 License to Sell Beer for On-Premises ConsumptionOff-Sale Liquor 101-3203-000 2,150 1,667 2,000 2,000 2,000 0 2,000 License to Sell Packaged Liquor for Off-Premises ConsumptionSunday Liquor License 101-3204-000 2,000 1,938 1,800 1,600 1,800 100 1,900 License to Sell Liquor for On-Premises Consumption on SundayClub Liquor License 101-3205-000 300 300 300 300 300 0 300Beer Permit 101-3206-000 0 0 0 0 0 0 0Investigation Fee 101-3208-000 263 2,327 1,000 535 1,000 0 1,000 Fee to Perform Background Investigation for Liquor License AppsGarbage Removal License 101-3209-000 1,695 1,830 1,700 1,830 1,700 0 1,700 Annual License to Collect Refuse in the CityTemporary Consumption Permit 101-3210-000 150 300 300 250 300 0 300Cigarette License 101-3211-000 650 750 600 700 600 0 600 Annual License to Sell Cigarettes in the CityContractor's License 101-3213-000 26,685 22,905 12,500 8,200 12,500 5,552 18,052Rental Housing License 101-3215-000 5,378 6,457 5,500 5,154 5,500 281 5,781Kennel License 101-3218-000 0 0 0 0 0 0 0Dance 101-3219-000 35 35 35 35 35 0 35Fireworks License 101-3220-000 200 200 150 200 150 0 150Massage License 101-3222-000 0 1,783 1,100 1,300 1,100 0 1,100Peddlers License 101-3223-000 2,500 2,500 1,500 2,625 1,500 500 2,000 License for Door-to-Door SalesGambling Tax 101-3224-000 (989) 0 0 0 0 0 0Lodging Tax 101-3225-000 76,542 84,143 76,315 48,741 76,315 0 76,315146,708 163,235 137,600 102,170 137,600 6,633 144,233Non-Business Licenses and PermitsBuilding Permits 101-3250-000 896,362 695,633 449,543 269,911 449,543 9,821 459,364 Value-Based Fee-Covers the Cost of Inspec. & Code Compl.Plan Inspection Fees 101-3251-000 206,299 223,917 177,100 127,561 177,100 4,582 181,682 65% of Bldg Permit Fee to Cover Cost of Plan ReviewErosion Control Permits 101-3252-000 20,435 25,730 26,000 10,560 26,000 1,200 27,200Plumbing Permits 101-3253-000 34,565 43,555 22,197 20,855 22,197 4,272 26,469Mechanical Permits 101-3254-000 101,154 63,454 54,222 49,351 54,222 1,847 56,069Septic Plumbing Permit 101-3255-000 5,920 5,530 5,938 2,690 5,938 (82) 5,856Septic System Permit 101-3256-000 5,600 7,200 6,213 4,500 6,213 197 6,410Fence Permit 101-3259-000 4,623 4,690 3,666 3,417 3,666 205 3,871Dog License 101-3260-000 1,468 1,142 1,500 954 1,500 0 1,500Sign Permit 101-3262-000 1,220 325 1,389 1,070 1,389 (213) 1,176Road Overweight Permit 101-3263-000 0 0 0 0 0 0 0Underground Utility Permit 101-3264-000 18,342 18,291 12,591 26,291 12,591 1,425 14,016Miscellaneous Permits 101-3266-000 4,874 7,344 4,500 7,628 4,500 0 4,5001,300,862 1,096,812 764,859 524,788 764,859 23,254 788,113 August2020 2020Account Actual Actual Budget YTD Base Adjustments ProposedNumber 2017 2018 2019 2019 Budget Requested 2020 Budget DetailCITY OF LINO LAKES2020 PROPOSED GENERAL FUND REVENUECharges for ServicesLand Use Fee 101-3265-000 8,422 10,131 4,577 9,662 4,577 1,111 5,688Sale of Supplies 101-3404-000 186 39 100 17 100 0 100Assessment Searches 101-3405-000 3,837 3,780 1,800 2,600 1,800 1,200 3,000Election Filing Fees 101-3409-000 35 0 0 50 0 0 0Return Check Fee 101-3413-000 60 30 0 0 0 0 0Materials for Resale 101-3416-000 0 0 0 1 0 0 0Aerial Map Fee 101-3417-000 14,490 2,880 12,000 20,610 12,000 0 12,000Public Works Fees 101-3433-000 6,563 9,210 6,000 9,274 6,000 0 6,000Other Park Revenues 101-3470-000 1,101 368 1,000 705 1,000 (250) 750Other Recreation Fees 101-3472-000 0 0 0 0 0 0 034,693 26,437 25,477 42,918 25,477 2,061 27,538Public SafetyPolice Reports 101-3420-000 1,025 780 800 562 800 0 800Police Training Fees 101-3421-000 0 0 0 0 0 0 0Police Other Revenues 101-3422-000 186,963 192,892 200,000 108,153 200,000 (10,000) 190,000Common Space Revenues 101-3423-000 0 0 0 0 0 0 0187,988 193,672 200,800 108,715 200,800 (10,000) 190,800Municipal FinesFines & Forfeits 101-3510-000 110,034 114,691 118,532 56,928 118,532 (3,032) 115,500ACE Fees 101-3511-000 37,343 0 0 0 0 0 0Driving Diversion Program (DDP) 101-3512-000 600 300 600 300 600 0 600147,978 114,991 119,132 57,228 119,132 (3,032) 116,100InvestmentsInterest on Investments 101-3620-000 31,948 98,356 30,000 0 30,000 0 30,000Change in Fair Value of Investments 101-3621-000 8,965 (22,476) 0 0 0 0 040,913 75,880 30,000 0 30,000 0 30,000Administrative ChargesAdministrative Charge - Bonds 101-3490-000 0 5,000 0 0 0 0 0Investment Management Charge 101-3494-000 50,000 50,000 50,000 0 50,000 0 50,000Administrative Charge - Escrows 101-3493-000 0 0 0 0 0 0 0Administrative Charge - TIF 101-3491-000 0 0 0 0 0 0 0Engineering/Planning Charges 101-3492-000 25,459 37,065 26,982 20,574 26,982 2,017 28,99975,459 92,065 76,982 20,574 76,982 2,017 78,999 August2020 2020Account Actual Actual Budget YTD Base Adjustments ProposedNumber 2017 2018 2019 2019 Budget Requested 2020 Budget DetailCITY OF LINO LAKES2020 PROPOSED GENERAL FUND REVENUEMiscellaneousUse of Fund Reserves 0 0 594,773 0 0 200,000 200,000Transfer From Other Funds 101-3920-000 439,373 0 0 0 0 380,000 380,000Circle Pines Gas Franchise 101-3350-000 54,689 56,422 50,000 35,454 50,000 5,000 55,000Other Solid Waste 101-3361-000 1,618 3,389 1,500 3,651 1,500 0 1,500SAC/Surcharge Fee 101-3414-000 3,897 4,947 4,000 1,754 4,000 0 4,000Building Rentals 101-3640-000 0 0 0 0 0 0 0Gambling Ordinance Funding 101-3710-000 0 0 0 0 0 0 0Donations 101-3720-000 500 500 500 550 500 0 500Other Grants (Non-govt) 101-3725-000 0 0 0 0 0 0 0Refunds & Reimbursements 101-3730-000 27,132 32,148 50,000 6,565 50,000 (7,918) 42,082Bldg Lease Revenue 101-3740-000 102,848 105,133 107,463 78,531 107,463 2,627 110,090Tree Refunds - Escrows 101-3631-000 1,920 (995) 0 (951) 0 0 0Cable TV 101-3630-000 0 0 0 0 0 0 0Miscellaneous Revenue 101-3810-000 106,412 5,159 2,000 98 2,000 0 2,000Sale of Fixed Assets 101-3910-000 320 200 0 0 0 0 0738,710 206,903 810,236 125,653 215,463 579,708 795,172Total Revenues 10,683,999 10,770,072 10,974,316 5,687,691 10,379,543 815,627 11,195,170 August2020 2020 Actual Actual Budget YTD Base AdjustmentsProposed Increase/DEPT#DESCRIPTION 2017 2018 2019 2019 Budget Requested 2020 DecreaseADMINISTRATION401 MAYOR AND COUNCIL 75,772 75,106 82,541 40,640 89,798 1,000 90,798 10.00%402 ADMINISTRATION 475,665 484,222 524,522 316,431 540,713 5,580 546,293 4.15%403 ELECTIONS 15,932 31,309 18,182 4,728 18,182 32,268 50,450 177.47%404 CABLE TV 2,476 2,727 2,643 1,635 2,658 0 2,658 0.57%405 CHARTER ADMINISTRATION 624 499 2,500 145 2,500 0 2,500 0.00%407 FINANCE 602,897 622,904 658,472 494,922 658,771 19,819 678,590 3.06%414 LEGAL CONSULTANTS 111,902 141,407 125,000 76,288 125,000 5,000 130,000 4.00%TOTAL ADMINISTRATION 1,285,269 1,358,175 1,413,860 934,790 1,437,622 63,667 1,501,289 6.18%COMMUNITY DEVELOPMENT415 ECONOMIC DEVELOPMENT 103,804 104,271 110,977 51,837 110,544 (2,060) 108,484 (2.25%)416 PLANNING AND ZONING 127,669 136,816 162,420 78,140 164,555 0 164,555 1.31%417 ENGINEERING 111,441 101,677 112,760 50,133 112,760 (1,600) 111,160 (1.42%)418 COMMUNITY DEVELOPMENT 195,177 210,832 221,889 135,751 229,873 0 229,873 3.60%461 ENVIRONMENTAL 53,596 53,508 64,035 32,314 63,259 0 63,259 (1.21%)462 SOLID WASTE ABATEMENT 78,924 84,840 88,445 43,000 78,459 0 78,459 (11.29%)463 FORESTRY 59,119 60,677 61,897 27,384 61,132 0 61,132 (1.24%)TOTAL COMMUNITY DEVELOPMENT 729,729 752,620 822,423 418,558 820,582 (3,660) 816,922 (0.67%)PUBLIC SAFETY420 POLICE PROTECTION 3,647,178 3,729,755 3,976,112 2,420,479 4,086,784 55,713 4,142,497 4.18%421 FIRE PROTECTION 536,560 564,944 674,272 389,868 631,695 8,422 640,117 (5.07%)422 BUILDING INSPECTIONS 229,958 286,936 347,748 204,262 351,060 1,500 352,560 1.38%TOTAL PUBLIC SAFETY 4,413,695 4,581,635 4,998,132 3,014,608 5,069,539 65,635 5,135,174 2.74%PUBLIC SERVICES430 STREETS 909,937 888,559 963,849 617,498 975,590 (7,500) 968,090 0.44%431 FLEET MANAGEMENT 356,018 464,915 447,957 301,652 456,500 14,000 470,500 5.03%432 GOVERNMENT BUILDINGS 636,088 521,535 493,333 599,659 474,721 3,000 477,721 (3.16%)450 PARKS DEPARTMENT 664,741 619,420 664,454 442,764 651,037 (4,100) 646,937 (2.64%)451 RECREATION 248,030 220,482 200,309 113,414 176,738 (1,200) 175,538 (12.37%)TOTAL PUBLIC SERVICES 2,814,815 2,714,912 2,769,902 2,074,987 2,734,586 4,200 2,738,786 (1.12%)OTHERS499 CONTINGENCY/TRANSFERS/OTHERS 879,759 1,293,512 970,000 895,000 991,500 11,500 1,003,000 3.40%TOTAL OTHERS 879,759 1,293,512 970,000 895,000 991,500 11,500 1,003,000 3.40%TOTAL GENERAL FUND EXPENDITURES10,123,266 10,700,854 10,974,316 7,337,942 11,053,828 141,342 11,195,170 2.01%CITY OF LINO LAKES2020 GENERAL FUND BUDGETPROPOSED EXPENDITURES MAYOR AND COUNCIL (101-401)August 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailPERSONAL SERVICESSALARIES 4101-000 36,066 36,146 38,736 24,751 45,400 0 45,400PERA 4121-000 1,810 1,799 1,937 1,248 2,270 0 2,270SOCIAL SECURITY 4122-000 1,042 1,043 1,030 709 1,246 0 1,246LIFE INSURANCE 4133-000 0 0 0 0 0 0 0WORKER'S COMPENSATION 4151-000 48 56 138 67 182 0 18238,967 39,045 41,841 26,775 49,098 0 49,098SUPPLIESOFFICE SUPPLIES 4200-000 0 0 0 0 0 0 0 Signature stamps, name plates, special meeting expenses00 00000OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 3,000 120 4,000 0 4,000 0 4,000 Strategic Planning/Goal Setting FacilitatorTRAVEL & TUITION 4330-000 411 462 1,500 1,435 1,500 0 1,500 LMC Conference, Elected Officials ConferencePRINTING & PUBLISHING 4340-000 89 0 200 0 200 0 200 Meeting NoticesNEWSLETTER 4343-000 12,719 14,258 13,000 9,686 13,000 0 13,000 Spring/Summer, Fall & Winter Newsletters16,219 14,839 18,700 11,121 18,700 0 18,700CONTRACTUAL SERVICESSUBSCRIPTIONS & DUES 4452-000 17,265 17,433 17,500 0 17,500 500 18,000 League of MN CitiesCITY MARKETING 4900-000 3,322 3,789 4,500 2,745 4,500 500 5,000Community Celebration; Flowers, Plaques & Awards; Employee Appreciation; Lino Lakes Ambassadors20,587 21,222 22,000 2,745 22,000 1,000 23,000TOTAL MAYOR AND COUNCIL 75,772 75,106 82,541 40,640 89,798 1,000 90,798CITY OF LINO LAKES100% Mayor 4 - 100% Councilmembers2 EDA Meetings @ $40/mtg - $400 ADMINISTRATION (101-402)August 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailPERSONAL SERVICESSALARIES 4101-000 348,710 363,533 375,033 236,150 388,442 0 388,442OVERTIME 4102-000 0 298 0 0 0 0 0TEMPORARIES 4106-000 9,097 8,576 16,500 7,176 16,500 0 16,500WELLNESS PROGRAM 4108-000 1,134 1,146 1,440 525 1,440 0 1,440PERA 4121-000 26,305 27,289 29,365 18,340 30,371 0 30,371SOCIAL SECURITY 4122-000 25,978 27,449 29,952 18,678 30,978 0 30,978ICMA EMPLOYER 4123-000 0 0 261 0 1,711 0 1,711HEALTH INSURANCE 4131-000 27,898 18,601 31,768 12,423 30,871 0 30,871LIFE & DISABILITY INSURANCE 4133-000 1,198 1,053 1,233 725 1,436 0 1,436DENTAL INSURANCE 4134-000 2,117 2,117 2,117 1,411 2,117 0 2,117VEHICLE ALLOWANCE 4135-000 3,600 3,600 3,600 2,400 3,600 0 3,600REEMPLOYMENT INSURANCE 4141-000 0 304 0 0 0 0 0WORKER'S COMPENSATION 4151-000 1,698 2,028 2,434 2,429 2,428 0 2,428447,735 455,994 493,703 300,258 509,894 0 509,894OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 9,698 15,231 9,000 3,653 9,000 3,000 12,000Drug/alcohol testing, pre-employment assessments, training, web consultingLABOR CONSULTANTS 4310-000 3,150 1,436 3,000 525 3,000 0 3,000Labor relations, employment law, contract negotiations, arbitrationTELEPHONE 4321-000 360 360 360 240 360 0 360 Cellular Telephone ReimbursementTRAVEL & TUITION 4330-000 4,383 5,689 8,500 5,151 8,500 0 8,500LMC Conference, ICMA Conference, MAMA Meetings, MCMA Conference, MPELRA Conferences, TCHRA Conference, NPELRA Webinars, City Clerk Certification, MCFOA Conference, Tuition ReimbursementPRINTING & PUBLISHING 4340-000 859 893 2,000 686 2,000 0 2,000 Legal publications, employment ads, etc.18,450 23,609 22,860 10,255 22,860 3,000 25,860CONTRACTUAL SERVICESCONTRACTED SERVICES 4410-000 8,538 3,436 6,459 4,689 6,459 2,580 9,039Website Development & Maintenance, Code Online, Document Destruction, TASC, NeoGovSUBSCRIPTIONS & DUES 4452-000 943 1,183 1,500 1,230 1,500 0 1,500MAMA, ICMA, MCMA, MCFOA, MPELRA, IPMA-HR, TCHRA9,481 4,619 7,959 5,919 7,959 2,580 10,539TOTAL ADMINISTRATION 475,665 484,222 524,522 316,431 524,522 5,580 546,293CITY OF LINO LAKES100% City Administrator100% City Clerk100% Deputy City Clerk100% Human Resource ManagerTemporaries: Scanner Operator ELECTIONS AND VOTERS REGISTRATION (101-403)August 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailPERSONAL SERVICESSALARIES 4101-000 8,635 23,712 10,000 0 10,000 33,000 43,000PERA 4121-000 0 12 0 0 0 0 0SOCIAL SECURITY 4122-000 18 50 32 0 32 68 100WORKER'S COMPENSATION 4151-000 32 81 50 123 50 100 1508,685 23,855 10,082 123 10,082 33,168 43,250SUPPLIESOFFICE SUPPLIES 4200-000 257 1,440 800 0 800 800 1,600 Supplies for Elections257 1,440 800 0 800 800 1,600OTHER SERVICES AND CHARGESPOSTAGE 4322-000 124 47 200 0 200 (200) 0 Mail Election Judge MaterialTRAVEL & TUITION 4330-000 96 58 0 0 0 0 0PRINTING & PUBLISHING 4340-000 1,703 177 1,800 24 1,800 (1,000) 800Election Ballots (Odd years - City pays cost of municipal election ballots)1,923 281 2,000 24 2,000 (1,200) 800CONTRACTUAL SERVICESCONTRACTED SERVICES 4410-000 382 1,004 500 0 500 (500) 0382 1,004 500 0 500 (500) 0CAPITAL OUTLAYEQUIPMENT 5000-000 4,685 4,730 4,800 4,581 4,800 0 4,800 Voting Equipment System per Anoka County Agreement4,685 4,730 4,800 4,581 4,800 0 4,800TOTAL ELECTIONS 15,932 31,309 18,182 4,728 18,182 32,268 50,450CITY OF LINO LAKESPrimary and General Election Judges (Even Years)General Election Judges (Odd Years) CABLE TV (101-404)August 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailPERSONAL SERVICESTEMPORARIES 4106-000 2,297 2,425 2,448 1,472 2,462 0 2,462PERA 4121-000 0 112 0 44 0 0 0SOCIAL SECURITY 4122-000 176 186 187 113 188 0 188WORKER'S COMPENSATION 4151-000 4 5 8 7 7 0 72,476 2,727 2,643 1,635 2,658 0 2,658CAPITAL OUTLAYEQUIPMENT 5000-000 0 0 0 0 0 0 00000 0 00TOTAL CABLE TV 2,476 2,727 2,643 1,635 2,658 0 2,658CITY OF LINO LAKESTemporaries: Cable TV Tech(Videotape Council, Park Board, and P&Z Meetings)$17.10/hr x 3 hrs/mtg x 48 mtgs CHARTER ADMINISTRATION (101-405)August 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailOTHER SERVICES AND SUPPLIESPROFESSIONAL SERVICES 4300-000 624 426 1,000 145 1,000 0 1,000 Time Savers - MinutesPROF SERVICES - CHARTER COMM 4300-999 0 0 1,500 0 1,500 0 1,500 Charter Commission Directed ExpensesPRINTING & PUBLISHING 4340-000 0 73 0 0 0 0 0624 499 2,500 145 2,500 0 2,500TOTAL CHARTER ADMINISTRATION 624 499 2,500 145 2,500 0 2,500CITY OF LINO LAKES FINANCE (101-407)August 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailPERSONAL SERVICESSALARIES 4101-000 249,832 262,503 271,272 177,356 248,510 0 248,510OVERTIME 4102-000 0 0 0 0 0 0 0TEMPORARIES 4106-000 0 0 0 0 0 0 0WELLNESS PROGRAM 4108-000 257 0 720 0 720 0 720PERA 4121-000 18,738 19,227 20,345 12,812 18,638 0 18,638SOCIAL SECURITY 4122-000 18,048 19,281 20,752 11,872 19,011 0 19,011ICMA EMPLOYER CONTRIBUTION 4123-000 0 0 0 0 0 0 0HEALTH INSURANCE 4131-000 29,267 31,710 31,400 20,578 39,533 0 39,533LIFE & DISABILITY INSURANCE 4133-000 942 822 902 516 934 0 934DENTAL INSURANCE 4134-000 1,213 1,191 1,720 717 1,641 0 1,641REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 0 0WORKER'S COMPENSATION 4151-000 1,198 1,399 1,694 1,645 1,481 0 1,481319,495 336,133 348,805 225,495 330,468 0 330,468SUPPLIESOFFICE SUPPLIES 4200-000 252 776 1,000 0 1,000 0 1,000Payroll & Accounts Payable Checks, W-2 Forms, 1099 Forms, Other Financial Forms252 776 1,000 0 1,000 0 1,000OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 0 146 0 0 0 0 0AUDITOR 4308-000 12,160 14,250 13,600 13,609 13,600 400 14,000 General Fund portion of Independent Annual AuditOTHER CONSULTANTS 4310-000 162,657 160,750 180,000 142,872 198,636 19,419 218,055Metro-iNet Services, Programs & Support (Includes Cisco Telephony), Springbrook License Subscription, EZ Office Inventory, OPG-3 CCPTRAVEL & TUITION 4330-000 3,865 4,701 6,000 5,251 6,000 0 6,000MNGFOA Conference, Continuing Professional Education, Other Training, Tuition ReimbursementPRINTING & PUBLISHING 4340-000 843 920 1,000 798 1,000 0 1,000 Publish Budget and Financial ReportsTRUTH IN TAXATION 4342-000 1,694 1,774 1,900 0 1,900 0 1,900 City Share of Property Specific Notices181,218 182,542 202,500 162,530 221,136 19,819 240,955CONTRACTUAL SERVICESCONTRACTED SERVICES 4410-000 100,855 102,376 105,000 105,692 105,000 0 105,000Assessing Services - Anoka County - Based on Number of Parcels, Classification, and (Un)/ImprovedSUBSCRIPTIONS & DUES 4452-000 1,077 1,077 1,167 1,205 1,167 0 1,167MNGFOA Membership, GFOA Membership, Certificate of Achievement Program, MN Board of Accountancy, MNCPA Membership, MCFOA Membership101,932 103,453 106,167 106,897 106,167 0 106,167TOTAL FINANCE 602,897 622,904 658,472 494,922 658,771 19,819 678,59085% Finance Director (100% in 2019)100% Accountant 75% Accounts Payable/Payroll Tech 50% Office SpecialistCITY OF LINO LAKES LEGAL CONSULTANTS (101-414)August 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailOTHER SERVICES AND CHARGESMUNICIPAL ATTORNEY 4301-000 7,502 46,164 20,000 6,629 20,000 5,000 25,000 Consulting Attorney to City Council & StaffCRIMINAL ATTORNEY 4303-000 104,400 95,243 105,000 69,659 105,000 0 105,000 Consulting Services for Criminal Prosecutions111,902 141,407 125,000 76,288 125,000 5,000 130,000TOTAL LEGAL CONSULTANTS 111,902 141,407 125,000 76,288 125,000 5,000 130,000CITY OF LINO LAKES ECONOMIC DEVELOPMENT (101-415)August 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailPERSONAL SERVICESSALARIES 4101-000 0 0 0 0 0 0 0TEMPORARIES 4106-000 15,955 12,267 20,000 9,564 19,604 0 19,604WELLNESS PROGRAM 4108-000 0 0 0 0 0 0 0PERA 4121-000 522 0 0 0 0 0 0SOCIAL SECURITY 4122-000 1,221 938 1,530 732 1,500 0 1,500HEALTH INSURANCE 4131-000 0 0 0 0 0 0 0LIFE INSURANCE 4133-000 0 0 0 0 0 0 0DENTAL INSURANCE 4134-000 0 0 0 0 0 0 0WORKER'S COMPENSATION 4151-000 85 72 122 118 115 0 11517,782 13,277 21,652 10,414 21,219 0 21,219OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 12,611 10,363 15,500 2,889 15,500 (2,060) 13,440Marketing Materials /Proposal Assistance $2,500BRE Program Assistance 18 hrs @ $175/hrPre Application Assistance 41 hrs @ $190/hrTRAVEL & TUITION 4330-000 0 0 300 160 300 0 300 Econ Workshops/EDAM Annual ConferencePRINTING & PUBLISHING 4340-000 0 0 300 0 300 0 300 Marketing Brochure12,611 10,363 16,100 3,049 16,100 (2,060) 14,040CONTRACTUAL SERVICESSUBSCRIPTIONS & DUES 4452-000 695 695 725 445 725 0 725EDAM, Sensible Land Use Coalition, Chamber of Commerce, MembershipsCITY MARKETING 4900-000 72,716 79,935 72,500 37,929 72,500 0 72,500Lodging Tax Remittals - Pass through to Twin Cities Gateway Convention and Tourism Bureau73,411 80,630 73,225 38,374 73,225 0 73,225TOTAL ECONOMIC DEVELOPMENT 103,804 104,271 110,977 51,837 110,544 (2,060) 108,484CITY OF LINO LAKESTemporaries: Economic Development Intern(29 hrs/wk @ $13/hr) PLANNING AND ZONING (101-416)August 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailPERSONAL SERVICESSALARIES 4101-000 81,217 84,030 85,800 54,120 87,945 0 87,945OVERTIME 4102-000 0 0 0 0 0 0 0WELLNESS PROGRAM 4108-000 0 0 0 0 0 0 0PERA 4121-000 6,091 6,157 6,435 4,204 6,596 0 6,596SOCIAL SECURITY 4122-000 6,159 6,280 6,564 3,977 6,728 0 6,728HEALTH INSURANCE 4131-000 6,906 7,801 7,834 5,223 7,461 0 7,461LIFE INSURANCE 4133-000 315 278 284 190 328 0 328DENTAL INSURANCE 4134-000 529 529 529 353 529 0 529REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 0 0WORKER'S COMPENSATION 4151-000 362 441 524 517 518 0 518101,578 105,516 107,970 68,582 110,105 0 110,105SUPPLIESOFFICE SUPPLIES 4200-000 34 30 200 186 200 0 200 Public/Advisory Meeting Supplies34 30 200 186 200 0 200OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 4,013 5,980 7,950 2,243 7,950 0 7,950Legal Assistance - Ordinance Updates; GIS Mapping Updates - FEMA/Zoning/OtherTRAVEL & TUITION 4330-000 758 361 1,450 50 1,450 0 1,450Sensible Land Use Coalition Membership and Other Programs/Wkshops - $250MnAPA Conference - $500P&Z Workshops (7 Members) - $400Misc Mileage - $150Computer Training - $150STIPEND 4331-000 5,975 5,250 6,600 3,150 6,600 0 6,600 Commissioners - 6 @ $75 x 12 mtgs; Chair $100 x 12 mtgsPRINTING & PUBLISHING 4340-000 46 400 250 297 250 0 250 Maps 10,791 11,991 16,250 5,740 16,250 0 16,250CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 14,680 18,645 37,300 2,998 37,300 0 37,300Comprehensive Plan Update/Zoning Ord Updates - $25,000Permit Works Annual Maintenance - $2,400ArcView Annual Maintenance - $500Misc Deliveries/Other - $400Consultant Services - Small Area Plans - 60 hrs @ $150/hrSUBSCRIPTIONS & DUES 4452-000 585 634 700 634 700 0 700 APA Membership, Misc Reference Materials15,265 19,279 38,000 3,632 38,000 0 38,000TOTAL PLANNING AND ZONING 127,669 136,816 162,420 78,140 164,555 0 164,555CITY OF LINO LAKES100% Planner ENGINEERING (101-417)August 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailOTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 49,062 40,194 49,500 18,603 49,500 (5,000) 44,500Traffic Counts - $2,500Engineering Consultant (Hourly) - $42,00049,062 40,194 49,500 18,603 49,500 (5,000) 44,500CONTRACTUAL SERVICESENGINEERING CONSULTANT 4410-000 62,379 61,483 62,160 31,530 62,160 0 62,160Engineering Consultant (Retainer) - $88,800 CD (70%) - $62,160 Sewer Utility (15%) - $13,320 Water Utility (15%) - $13,320CONTRACTED SERVICES 4410-000 0 0 1,100 0 1,100 3,400 4,500Trimble GPS Software Maint Agreement - $600Aerial Photography - $3,400ArcView Annual Maintenance - $50062,379 61,483 63,260 31,530 63,260 3,400 66,660TOTAL ENGINEERING 111,441 101,677 112,760 50,133 112,760 (1,600) 111,160CITY OF LINO LAKES COMMUNITY DEVELOPMENT (101-418)August 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailPERSONAL SERVICESSALARIES 4101-000 149,198 167,747 173,538 109,325 180,190 0 180,190OVERTIME 4102-000 0 0 0 0 0 0 0WELLNESS PROGRAM 4108-000 720 720 720 0 720 0 720PERA 4121-000 11,190 12,291 13,015 8,489 13,514 0 13,514SOCIAL SECURITY 4122-000 11,799 13,261 13,276 8,772 13,784 0 13,784ICMA EMPLOYER CONTRIBUTION 4123-000 1,901 2,061 2,660 2,129 2,814 0 2,814HEALTH INSURANCE 4131-000 6,600 7,200 7,200 4,800 7,200 0 7,200LIFE INSURANCE 4133-000 534 498 575 338 670 0 670DENTAL INSURANCE 4134-000 0 0 1,058 0 1,058 0 1,058REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 0 0WORKER'S COMPENSATION 4151-000 558 754 922 938 998 0 998182,500 204,532 212,964 134,791 220,948 0 220,948SUPPLIESOFFICE SUPPLIES 4200-000 41 49 100 0 100 0 10041 49 100 0 100 0 100OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 10,732 5,076 7,000 0 7,000 0 7,000DataLink (GIS) Annual Service and Maintenance - $5,000Mapping and Database Design - $2,000TRAVEL & TUITION 4330-000 885 551 900 335 900 0 900 Seminars, Conference, Training & MileagePRINTING & PUBLISHING 4340-000 115 0 0 0 0 0 0 11,732 5,626 7,900 335 7,900 0 7,900CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 300 0 300 0 300 0 300 Anoka County GISSUBSCRIPTIONS & DUES 4452-000 605 625 625 625 625 0 625 APA/AICP Membership905 625 925 625 925 0 925TOTAL COMMUNITY DEVELOPMENT 195,177 210,832 221,889 135,751 229,873 0 229,873CITY OF LINO LAKES100% Community Development Director100% Administrative Assistant ENVIRONMENTAL (101-461)August 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailPERSONAL SERVICESSALARIES 4101-000 28,706 29,567 30,233 16,831 28,886 0 28,886OVERTIME 4102-000 0 0 500 0 500 0 500TEMPORARIES 4106-000 8,356 10,272 13,520 6,409 13,520 0 13,520WELLNESS PROGRAM 4108-000 223 113 252 0 0 0 0PERA 4121-000 2,153 2,211 2,305 784 2,204 0 2,204SOCIAL SECURITY 4122-000 2,839 3,168 3,385 1,869 3,282 0 3,282ICMA EMPLOYER CONTRIBUTION 4123-000 50 144 553 411 0 0 0HEALTH INSURANCE 4131-000 2,035 1,260 1,260 735 2,798 0 2,798LIFE INSURANCE 4133-000 110 95 100 65 109 0 109DENTAL INSURANCE 4134-000 185 185 185 123 198 0 198WORKER'S COMPENSATION 4151-000 128 166 212 207 232 0 23244,784 47,181 52,505 27,434 51,729 0 51,729SUPPLIESMAINTENANCE SUPPLIES 4211-000 663 221 700 1,384 700 0 700 Chemicals, Seed, etc.SMALL TOOLS 4240-000 139 0 300 0 300 0 300 Sprayers, Soil Probes, etc.802 221 1,000 1,384 1,000 0 1,000OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 460 119 1,000 145 1,000 0 1,000Ecologist, Hydrologist - Environmental Reviews/Research & DevelopmentResource Management PlanningTELEPHONE 4321-000 729 730 730 319 730 0 730 Staff Cellular TelephoneTRAVEL & TUITION 4330-000 812 627 1,100 463 1,100 0 1,100Various Training Seminars, Conferences, Mileage - 1 Staff & Environmental Board, Erosion Control Cert State ConferenceSTIPEND 4331-000 4,875 3,700 6,600 1,400 6,600 0 6,600 Commissioners - 6 @ $75 x 12 mtgs; Chair $100 x 12 mtgsUNIFORMS 4370-000 0 0 0 0 0 0 06,877 5,176 9,430 2,327 9,430 0 9,430CONTRACTUAL SERVICESCONTRACTED SERVICES 4410-000 1,133 900 1,000 1,169 1,000 0 1,000 ArcGIS Annual MaintenanceSUBSCRIPTIONS & DUES 4452-000 0 31 100 0 100 0 100 Professional Memberships - MECA & MSA1,133 931 1,100 1,169 1,100 0 1,100TOTAL ENVIRONMENTAL 53,596 53,508 64,035 32,314 63,259 0 63,259CITY OF LINO LAKES37.5% Environmental Coordinator (35% in 2019)Temporaries: Summer Staff (2 staff @ 13 wks @ 40 hrs/wk @ $13/hr) SOLID WASTE ABATEMENT (101-462)August 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailPERSONAL SERVICESSALARIES 4101-000 24,605 25,380 25,914 14,427 19,257 0 19,257OVERTIME 4102-000 1,236 1,413 1,600 1,629 1,600 0 1,600TEMPORARIES 4106-000 14,490 17,543 20,000 5,434 19,604 0 19,604WELLNESS PROGRAM 4108-000 191 97 216 0 0 0 0PERA 4121-000 1,938 2,659 2,064 862 1,564 0 1,564SOCIAL SECURITY 4122-000 2,461 3,484 3,635 1,717 3,095 0 3,095ICMA EMPLOYER 4123-000 43 123 474 352 0 0 0HEALTH INSURANCE 4131-000 1,673 1,080 1,080 630 1,865 0 1,865LIFE & DISABILITY INSURANCE 4133-000 94 81 86 55 73 0 73DENTAL INSURANCE 4134-000 159 159 159 106 132 0 132WORKER'S COMPENSATION 4151-000 184 236 297 267 249 0 24947,074 52,255 55,525 25,480 47,439 0 47,439SUPPLIESOFFICE SUPPLIES 4200-000 0 1,620 1,100 872 1,100 0 1,100 Recycling Day Supplies, Corn Roast Trash BagsMAINTENANCE SUPPLIES 4211-000 0 0 1,900 16 0 0 00 1,620 3,000 888 1,100 0 1,100OTHER SERVICES AND CHARGESTRAVEL & TUITION 4330-000 0 592 220 0 220 0 220 Association of Recycling Managers WorkshopsPRINTING & PUBLISHING 4340-000 11,298 8,067 7,000 766 7,000 0 7,000 Notices for Recycling Days, Earth Day, Etc.UNIFORMS 4370-000 0 0 0 0 0 0 011,298 8,659 7,220 766 7,220 0 7,220CONTRACTUAL SERVICESCONTRACTED SERVICES 4410-000 20,552 21,687 22,700 15,295 22,700 0 22,700 Recycling & Earth Day Vendors & Organics Service20,552 21,687 22,700 15,295 22,700 0 22,700CAPITAL OUTLAYEQUIPMENT 5000-000 0 619 0 572 0 0 00 619 0 572 0 0 0TOTAL SOLID WASTE ABATEMENT 78,924 84,840 88,445 43,000 78,459 0 78,459Note: Solid Waste Expenditures are reimbursed from Anoka County through the Solid Waste Management Coordinating Board (SCORE)CITY OF LINO LAKES25% Environmental Coordinator (30% in 2019)Overtime: Recycle Days Equipment Operators & Staff AssistanceTemporaries: Solid Waste Intern(29hrs/wk @ $13/hr) FORESTRY (101-463)August 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailPERSONAL SERVICESSALARIES 4101-000 28,706 29,610 30,233 16,832 28,886 0 28,886OVERTIME 4102-000 0 0 0 0 0 0 0TEMPORARIES 4106-000 0 0 0 0 0 0 0WELLNESS PROGRAM 4108-000 223 113 252 0 0 0 0PERA 4121-000 2,153 2,170 2,267 784 2,166 0 2,166SOCIAL SECURITY 4122-000 2,210 2,408 2,313 1,385 2,210 0 2,210ICMA EMPLOYER 4123-000 50 144 553 411 0 0 0HEALTH INSURANCE 4131-000 1,952 1,260 1,260 735 2,798 0 2,798LIFE INSURANCE 4133-000 110 95 100 65 109 0 109DENTAL INSURANCE 4134-000 185 185 185 124 198 0 198WORKER'S COMPENSATION 4151-000 951 1,192 1,404 1,323 1,435 0 1,43536,539 37,177 38,567 21,657 37,802 0 37,802SUPPLIESOFFICE SUPPLIES 4200-000 0 0 0 0 0 0 0MAINTENANCE SUPPLIES 4211-000 4,969 2,859 2,700 1,391 2,700 0 2,700Fertilizers, Staking Material, EAB Chemicals - Treat 300 Ash Annually - 3 Yr CycleSMALL TOOLS 4240-000 307 0 250 0 250 0 2505,276 2,859 2,950 1,391 2,950 0 2,950OTHER SERVICES AND CHARGESUNIFORMS 4370-000 352 354 380 211 380 0 380352 354 380 211 380 0 380CONTRACTUAL SERVICESCONTRACTED SERVICES 4410-000 8,704 20,287 20,000 4,125 20,000 0 20,000Damaged/Diseased Tree Removal/Oakwilt Control $5,000Emerald Ash Borer Tree Replacement Program $10,000Blvd Tree Replacement $5,0008,704 20,287 20,000 4,125 20,000 0 20,000CAPITAL OUTLAYEQUIPMENT 5000-000 8,247 0 0 0 0 0 08,247 0 0 0 0 0 0TOTAL FORESTRY 59,119 60,677 61,897 27,384 61,132 0 61,132CITY OF LINO LAKES37.5% Environmental Coordinator (35% in 2019) POLICE (101-420)August 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailPERSONAL SERVICESSALARIES 4101-000 2,475,844 2,533,419 2,653,084 1,543,308 2,735,974 0 2,735,974OVERTIME 4102-000 88,850 101,991 90,000 73,654 90,000 0 90,000TEMPORARIES 4106-00000000 00TRAFFIC PROJECTS SALARIES 4107-00000000 00WELLNESS PROGRAM 4108-000 2,370 2,671 4,824 869 2,772 0 2,772PERA 4121-000 395,795 390,091 446,401 270,554 479,506 0 479,506SOCIAL SECURITY 4122-000 47,810 48,356 51,946 30,315 53,553 0 53,553ICMA EMPLOYER 4123-000 7,148 8,034 11,424 10,610 12,513 0 12,513HEALTH INSURANCE 4131-000 326,112 337,120 364,519 216,425 365,702 0 365,702LIFE & DISABILITY INSURANCE 4133-000 9,125 7,609 8,555 5,464 10,121 0 10,121DENTAL INSURANCE 4134-000 13,919 12,249 16,167 8,441 16,167 0 16,167REEMPLOYMENT INSURANCE 4141-00000000 00WORKER'S COMPENSATION 4151-000 69,909 81,294 100,129 102,153 116,215 0 116,2153,436,882 3,522,834 3,747,049 2,261,794 3,882,523 0 3,882,523SUPPLIESOFFICE SUPPLIES 4200-000 5,711 5,759 8,100 2,624 8,100 0 8,100Business Cards, Letterhead and Envelopes, Toner/Printer Cartridges, Paper, DVD Discs, Misc Supplies, Ticketwriter Paper RollsMAINTENANCE SUPPLIES 4211-000 10,161 7,287 13,100 4,342 13,100 0 13,100Ammo, Taser Supplies, Range Supplies, Simunition, DMT Gas, Property Evidence SuppliesYOUTH PROGRAMS 4213-000 1,642 1,604 3,100 1,098 3,100 0 3,100Supplies, Youth Safety Camp, Firearms Safety Camp, Snowmobile Safety, Explorers, Junior Citizen's AcademyCRIME PREVENTION/SAFETY 4214-000 6,238 6,414 7,400 3,695 7,400 0 7,400Night to Unite, Volunteer Appreciation, Open House, Promotional Materials, Volunteer Clothing, Citizens Academy Supplies and Shirts, CERTSMALL TOOLS 4240-000 3,431 5,131 4,325 4,889 4,325 3,100 7,425 Batteries, Tasers, Tint Meters, PBT, Computer Peripherals27,185 26,195 36,025 16,648 36,025 3,100 39,125OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 2,436 2,968 2,340 817 2,340 1,500 3,840Critical Incident Debriefing, POST License Renewal, Psych AssessmentsTELEPHONE 4321-000 18,313 18,286 18,320 9,488 18,320 3,558 21,878 Cell Phones, Mobile Hot Spot, Cell StipendPOSTAGE 4322-000 769 804 1,000 398 1,000 0 1,000TRAVEL & TUITION 4330-000 21,842 27,215 30,165 18,890 30,165 2,335 32,500Anoka Chief, Century Slot Program, Tuition Reimbursement, POST Mandate, Range Fees, Conference, IACP, Instructor Training, K-9, Conference, EMR TrainingINSURANCE 4360-000 34,878 38,457 41,581 40,574 41,581 5,000 46,581UNIFORMS 4370-000 26,793 31,641 30,960 19,536 30,960 3,640 34,600Officers, Sergeants, Admin., Unused Uniform Allowance, Ballistic Vests, Replacement Uniforms, CSOELECTRICITY 4381-000 411 410 420 228 420 0 420 Emergency Siren ElectricityRESERVES 4386-000 1,931 1,239 2,000 245 2,000 0 2,000 Uniforms, Equipment, Training, SuppliesEXPLORERS 4387-00000000 00107,373 121,019 126,786 90,177 126,786 16,033 142,819CITY OF LINO LAKES85% Public Safety Director100% Deputy Director Police85% Public Safety Captain85% Administrative Assistant5 - 100% Sergeants19 - 100% Patrol Officers2 - 100% Records Techs2 - .5 FTE Community Service OfficersOvertime: Patrol, Court, Training, Special Events, DWI Enforcement POLICE (101-420)August 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailCITY OF LINO LAKESCONTRACTUAL SERVICESCONTRACTED SERVICES 4410-000 40,163 40,782 39,900 32,934 39,900 4,263 44,163RMS - JLEC, 800 MHz Contract, State of MN CJDN, Emergency Sirens, LEXIPOL, Target Solutions, Shredding, Otter Lake Animal Hospital, Car Washer, DETOX Dakota County, Metro Sales, Schedule Anywhere, Emergency Sirens, 3SI Security, Midwest RadarSUBSCRIPTIONS & DUES 4452-000 1,539 1,328 1,550 1,086 1,550 0 1,550Professional Memberships & Subscriptions: IACP, MCPA, AMEM, Col Rotary, Press Publications, MACIA, PLEAA, Tri-County, FBI NA, PERF41,702 42,110 41,450 34,020 41,450 4,263 45,713CAPITAL OUTLAYEQUIPMENT 5000-000 34,036 17,596 24,802 17,840 0 32,317 32,317Patrol Mobile Computers (5), Admin/Investigation Computers (2), Front Office Staff Computers (2), Copier/Scanner34,036 17,596 24,802 17,840 0 32,317 32,317TOTAL POLICE DEPARTMENT 3,647,178 3,729,755 3,976,112 2,420,479 4,086,784 55,713 4,142,497 FIRE (101-421)August 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailPERSONAL SERVICESSALARIES 4101-000 261,137 265,212 323,622 168,262 308,109 0 308,109OVERTIME 4102-000 2,846 3,254 0 2,310 0 0 0FIRE STIPEND 4109-000 61,254 64,265 68,890 37,729 70,956 0 70,956WELLNESS PROGRAM 4108-000 108 108 216 0 108 0 108PERA 4121-000 35,839 36,698 50,470 25,884 53,927 0 53,927SOCIAL SECURITY 4122-000 12,257 11,801 14,863 7,538 13,424 0 13,424ICMA EMPLOYER 4123-000 230 241 0 276 0 0 0HEALTH INSURANCE 4131-000 19,945 21,188 22,124 14,303 21,522 0 21,522LIFE & DISABILITY INSURANCE 4133-000 666 572 470 390 740 0 740DENTAL INSURANCE 4134-000 767 760 1,032 511 1,032 0 1,032REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 0 0WORKER'S COMPENSATION 4151-000 30,646 35,236 48,047 43,304 47,089 0 47,089425,695 439,336 529,734 300,507 516,907 0 516,907SUPPLIESOFFICE SUPPLIES 4200-000 482 1,503 1,500 53 1,500 0 1,500 Paper, Toner/Printer Cartridges, Business Cards, PensMAINTENANCE SUPPLIES 4211-000 2,740 4,907 6,700 1,331 6,700 0 6,700 Foam, Saw Blades, Floor Dry, BatteriesYOUTH PROGRAM 4213-000 0 1,131 1,950 0 1,950 550 2,500 Safety CampFIRE PREVENTION 4214-000 2,818 2,472 3,000 1,830 3,000 0 3,000 Citizen Academy, Marketing MaterialsSMALL TOOLS 4240-000 2,095 13,199 12,500 3,997 12,500 0 12,500Rescue Tool Replacement, Ropes, 4 Gas Monitor, Wildland Tools 8,135 23,212 25,650 7,210 25,650 550 26,200OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 4,632 3,101 1,725 1,154 1,725 3,775 5,500FF Certification, FF Licensure, Hepatitis Vaccination Series, Medical/Drug ExamOTHER CONSULTANTS 4310-000 0 0 0 0 0 0 0TELEPHONE 4321-000 2,374 1,941 2,880 1,076 2,880 0 2,880 Cell Phones, Mobile Hot Spot, Cell StipendPOSTAGE 4322-000 238 1,017 500 99 500 0 500TRAVEL & TUITION 4330-000 14,784 22,727 20,750 21,193 20,750 2,250 23,000Century CEU, Training Supplies, Medical Training, AWAIR/OSHA Training Staff Development, Conference, FF1, FF2, HazMat Initial TrngPRINTING & PUBLISHING 4340-000 0 500 500 521 500 0 500 Marketing MaterialsUNIFORMS 4370-000 25,620 17,764 20,000 1,030 20,000 600 20,600 Turn-out & Wildland Fire Gear, Misc Uniform Items47,647 47,050 46,355 25,073 46,355 6,625 52,980CITY OF LINO LAKES15% Public Safety Director100% Deputy Director Fire15% Public Safety Captain15% Administrative Assistant50% Building/Fire InspectorPaid-On-Call Firefighters - Calls/Training Drills/Command StipendsStipend: Cross-trained Fire/Rescue FIRE (101-421)August 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailCITY OF LINO LAKESCONTRACTUAL SERVICESCONTRACTED SERVICES 4410-000 21,213 29,187 41,403 28,721 41,403 1,247 42,650Ladder Testing, SCBA Flow Testing, PSDS, Dispatch Application, Foam System Service, Pump Testing, Pump Service, Aerial Service, LEXIPOL, Target Solutions, Accessory Svc for Fans, Generators, Extraction, and Saws, Alex Air Compressor Annual Maintenance & Test, AED Recert, Transunion Backgrounds, Motorola 800 MHz ContractSUBSCRIPTIONS & DUES 4452-000 1,319 1,145 1,380 839 1,380 0 1,380MN IAAI, Metro Fire Chiefs, Anoka Co. Fire Protection Assn, MSFCA, International Assn22,532 30,332 42,783 29,560 42,783 1,247 44,030CAPITAL OUTLAYEQUIPMENT 5000-000 32,551 25,014 29,750 27,516 0 0 032,551 25,014 29,750 27,516 0 0 0TOTAL FIRE DEPARTMENT 536,560 564,944 674,272 389,868 631,695 8,422 640,117 BUILDING INSPECTIONS (101-422)August 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailPERSONAL SERVICESSALARIES 4101-000 158,775 174,793 240,470 148,976 244,135 0 244,135OVERTIME SALARIES 4102-000 528 9,029 500 0 500 0 500TEMPORARIES 4106-000 14,381 36,983 9,360 0 9,360 0 9,360WELLNESS PROGRAM 4108-000 396 408 720 0 720 0 720PERA 4121-000 11,948 14,642 18,072 11,490 18,348 0 18,348SOCIAL SECURITY 4122-000 12,869 16,606 19,151 10,955 19,431 0 19,431ICMA EMPLOYER 4123-0000000 000HEALTH INSURANCE 4131-000 20,498 22,087 38,868 22,442 37,821 0 37,821LIFE & DISABILITY INSURANCE 4133-000 642 561 762 511 864 0 864DENTAL INSURANCE 4134-000 1,058 1,058 1,852 794 1,852 0 1,852REEMPLOYMENT INSURANCE 4141-0000000 000WORKER'S COMPENSATION 4151-000 620 969 1,278 1,183 1,314 0 1,314221,714 277,136 331,033 196,351 334,345 0 334,345SUPPLIESOFFICE SUPPLIES 4200-000 580 945 2,000 366 2,000 0 2,000Card Stock for Building Permits, Correction Notice Forms, Septic System Pumping Forms, Code BooksSMALL TOOLS 4240-000 11 504 150 89 150 1,500 1,650 Inspection Vehicle Computer Mount and Cradle (2)591 1,449 2,150 454 2,150 1,500 3,650OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 4,175 4,175 5,000 4,175 5,000 0 5,000 Permit Works Annual Maintenance & AssistanceTELEPHONE 4321-000 671 1,761 1,800 1,059 1,800 0 1,800 Inspections Phone & Wi-FiTRAVEL & TUITION 4330-000 940 575 3,300 905 3,300 0 3,300 Staff Training & Mileage, SSTS CertUNIFORMS 4370-000 716 760 1,140 540 1,140 0 1,140 Building Inspections Staff6,502 7,271 11,240 6,679 11,240 0 11,240CONTRACTUAL SERVICESCONTRACTED SERVICES 4410-000 1,116 0 3,000 778 3,000 0 3,000Large Format Scanning $500Back-Up Inspection Services $2,500 (33hrs @ $75/hr)SUBSCRIPTIONS & DUES 4452-000 35 65 325 0 325 0 325 AMBO $200, 10K Lakes Chapter $1251,151 65 3,325 778 3,325 0 3,325CAPITAL OUTLAYEQUIPMENT 5000-000 0 1,014 0 0 0 0 00 1,014 0 0 0 0 0TOTAL BUILDING INSPECTIONS 229,958 286,936 347,748 204,262 351,060 1,500 352,560CITY OF LINO LAKES100% Building Official100% Building Inspector50% Building/Fire Inspector100% Building Permit TechnicianTemporaries: Inspector (13 wks @ 24 hr/wks @ $30/hr) STREETS (101-430)August 2020 2020 ObjectActual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailPERSONAL SERVICESSALARIES 4101-000 365,422 408,253 415,378 263,107 425,969 0 425,969OVERTIME 4102-000 5,974 15,224 8,000 9,089 14,000 0 14,000ON CALL/PAGER 4105-000 2,825 3,615 2,000 8,437 4,801 0 4,801TEMPORARIES 4106-000 30,247 25,734 23,000 24,663 26,000 0 26,000WELLNESS PROGRAM 4108-0000000 000PERA 4121-000 28,049 31,334 31,901 21,876 33,358 0 33,358SOCIAL SECURITY 4122-000 29,425 32,875 34,301 22,071 36,014 0 36,014ICMA EMPLOYER CONTRIBUTION 4123-000 1,769 1,746 1,794 1,794 1,838 0 1,838HEALTH INSURANCE 4131-000 46,795 53,585 53,646 35,680 51,442 0 51,442LIFE & DISABILITY INSURANCE 4133-000 1,568 1,396 1,423 952 1,633 0 1,633DENTAL INSURANCE 4134-000 2,977 3,005 3,519 1,998 3,519 0 3,519REEMPLOYMENT INSURANCE 4141-0000000 000WORKER'S COMPENSATION 4151-000 24,811 29,884 36,187 35,361 34,416 0 34,416539,861 606,652 611,149 425,028 632,990 0 632,990SUPPLIESMAINTENANCE SUPPLIES 4211-000 11,537 9,534 8,000 3,097 8,000 4,000 12,000Boulevard & Median Maintenance Materials: Geo-fabric, Fertilizers, Pesticides, Irrigation Components, Erosion Prevention and Sediment Control Products, Grass Seed/Sod. Construction Materials: Lumber, Plywood, Screws, Nails, Nuts/Bolts/Washers, Bagged Concrete, Grout, Bentonite, Stakes/Lathe. Equipment Wear Items: Street Sweeper Center Brooms and Gutter Brooms, Plow Blades/Cutting Edges, Ditch Mower Blades, Saw Blades. Safety Items: High Visibility Vests, Shirts, Eye Protection, Ear Protection, Insect Repellent, Sunscreen, Hardhats, Chainsaw PPE. Any Products or Parts Intended for Streets Maintenance and Equipment Electrical Cords, Batteries, Rope, Tape, Cable, Glue, Paints & Solvents, Plumbing Supplies, Fittings. SHOP PARTS 4221-000 401 0 0 0 0 0 0STREET SIGNS 4223-000 17,010 13,094 12,000 5,791 12,000 0 12,000Traffic Regulatory Signs, Parking Signs, Warning Signs, Construction Signs, Work Zone Signs, Public Awareness Signs, School Signs, Trail Signs, Reflective Tape/Sheeting, Barricades, Traffic Cones, Sign Posts, Hardware, Any Materials and Supplies Purchased Specifically for the Construction or Maintenance of Signs & Barricades.PATCHING MATERIALS 4224-000 32,298 32,712 50,000 36,229 50,000 0 50,000Hot Asphalt, Cold Asphalt (i.e. UPM Bagged and Bulk), Asphalt Emulsion (tack), Crackfill Material, Detackifier (for Crackfill Operations).SALT/SAND 4228-000 55,871 52,669 55,000 28,966 55,000 0 55,000Regular Road Salt, Treated Road Salt, Bagged Sidewalk Salt, Sand used for Snow and Ice Management, Any Materials and Supplies Purchased Specifically to Facilitate the use of Salt (Brine or Solid) for Snow and Ice Management.CITY OF LINO LAKES100% Streets Supervisor5 - 100% General Maintenance Workers50% General Maintenance Worker/Mechanic.15 FTE PT Office SpecialistOvertime: Snowplowing, Street Repairs, Unforeseen EmergenciesTemporaries: Seasonal Summer Maintenance WorkersStreets - 2 staff @ 500 hrs @ $13/hrStreets - 1 staff @ 200 hrs @ $13/hrStormwater - 2 staff @ 400 hrs @ $13/hr STREETS (101-430)August 2020 2020 ObjectActual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailCITY OF LINO LAKESGRAVEL AND MISCELLANEOUS 4229-000 3,908 3,857 15,000 1,631 15,000 (8,000) 7,000Class V, Sand (not for Winter Operations), Rock, Chip Rock, Rip-rap, Topsoil, Compost, Mulch, and Woodchips. Plastic, Metal, or Concrete Pipes and Culverts.SMALL TOOLS 4240-000 3,231 3,345 4,000 0 4,000 0 4,000Rakes, Snow Shovels, Flat Shovels, Spades, Loots, Sprayers, Pitch Forks, Push Brooms, Hand Tools, Power Tools, Tool Boxes & Containers, Jacks, Trailer Jacks, Winches, Chains/Binders, Ratchet Straps, Ladders, Chainsaws, Chainsaw Sharpeners, Weed Whips, manual/electric/gas engine pumps, locks.124,256 115,211 144,000 75,715 144,000 (4,000) 140,000OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 0 2,864 12,000 357 12,000 0 12,000Consulting, Engineering, Hazardous Waste Recycling, CartegraphTELEPHONE 4321-000 675 610 1,000 357 1,000 0 1,000TRAVEL & TUITION 4330-000 1,527 1,465 2,000 1,380 2,000 0 2,000 Staff Training & MileageUNIFORMS 4370-000 2,460 2,583 2,600 531 2,600 0 2,600STREET LIGHTS 4385-000 145,335 77,806 93,000 42,963 93,000 0 93,000 Electricity & Repair of City-Owned Street Lights149,998 85,328 110,600 45,588 110,600 0 110,600CONTRACTUAL SERVICESCONTRACTED SERVICES 4410-000 81,086 77,807 80,000 51,751 80,000 0 80,000Patching/Spray Patching, Catch Basin Repairs, Curb Repairs & Replacements, Dead Deer Removal, Signal Maintenance, etc.RENTED EQUIPMENT 4415-000 5,210 0 1,000 3,489 1,000 0 1,000Traffic Control Sign Rental, Crack Fill Kettle, Rented Skidsteer/Toolcat Attachments, Tools, Vehicles, Equipment.CONTRACTED STORM SYSTEM MAINT4421-0000000 000SUBSCRIPTIONS & DUES 4452-000 9,526 3,561 7,000 9,286 7,000 (3,500) 3,500Professional Memberships & Journals (incl State/County Contract) Purchasing Membership95,822 81,368 88,000 64,525 88,000 (3,500) 84,500CAPITAL OUTLAYEQUIPMENT 5000-000 0 0 10,100 6,643 0 0 00 0 10,100 6,643 0 0 0TOTAL STREETS 909,937 888,559 963,849 617,498 975,590 (7,500) 968,090 FLEET MANAGEMENT (101-431)August 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailPERSONAL SERVICESSALARIES 4101-000 88,318 91,192 92,198 58,701 94,512 0 94,512OVERTIME 4102-000 2,394 4,430 1,000 2,676 2,000 0 2,000TEMPORARIES 4106-0000000 000WELLNESS PROGRAM 4108-0000000 000PERA 4121-000 6,803 6,976 6,990 4,799 7,238 0 7,238SOCIAL SECURITY 4122-000 6,385 6,721 7,130 4,261 7,383 0 7,383HEALTH INSURANCE 4131-000 14,408 15,792 16,201 10,577 15,566 0 15,566LIFE & DISABILITY INSURANCE 4133-000 355 312 317 213 364 0 364DENTAL INSURANCE 4134-000 794 794 794 529 794 0 794REEMPLOYMENT INSURANCE 4141-0000000 000WORKER'S COMPENSATION 4151-000 2,170 2,822 3,054 3,128 3,370 0 3,370121,627 129,040 127,684 84,885 131,227 0 131,227SUPPLIESMAINTENANCE SUPPLIES 4211-000 530 582 1,000 791 1,000 0 1,000Shop Supplies (Brake Clean, Windex, Paper Towels, Spray Bottles, Penetrating Oils, WD40)FUELS 4212-000 85,951 116,889 85,000 85,920 85,000 25,000 110,000Gasoline & Diesel for all City Vehicles (Includes Police/Fire & Equipment)SHOP PARTS 4221-000 47,580 63,969 75,000 28,039 75,000 (10,000) 65,000All Replacement Parts to Repair Vehicles, All Maintenance Parts (Including Filters, Bulk Lubricants, Engine Oils, ATF's, Gear Lubes, Coolants, etc.)SMALL TOOLS 4240-000 5,733 7,985 7,000 2,087 7,000 0 7,000New and/or Replacement Tools for the Shop (Hand tools, Battery Powered Tools, Specialty Tools, etc)139,794 189,425 168,000 116,837 168,000 15,000 183,000OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 30,790 38,088 44,000 41,129 44,000 0 44,000Annual DOT Inspections, Annual Boom/Hoist Inspections, Alignments, Repairs, CartegraphTRAVEL & TUITION 4330-000 153 0 500 0 500 0 500Training & Testing to Maintain Required Licenses and Certificates (ASE Certification & Testing, Automotive Training Classes or Seminars)PRINTING & PUBLISHING 4340-0000000 000INSURANCE 4360-0000000 000AUTO INSURANCE 4363-000 28,266 36,007 37,203 35,191 37,203 2,000 39,203 Insurance for Entire Fleet, Including Police & FireUNIFORMS 4370-000 570 568 570 0 570 0 57059,779 74,663 82,273 76,320 82,273 2,000 84,273CONTRACTUAL SERVICESCONTRACTED SERVICES 4410-000 27,917 57,688 64,000 12,999 64,000 (3,000) 61,000 Maintain, Repair, and Certify Fire EquipmentSUBSCRIPTIONS AND DUES 4452-000 6,900 10,600 6,000 6,125 6,000 0 6,000Fleet Mgmt Update, ALLData Online Repair Manual Subscription34,817 68,288 70,000 19,124 70,000 (3,000) 67,000CAPITAL OUTLAYEQUIPMENT 5000-000 0 3,500 0 4,485 5,000 0 5,000 Skid Steer Buyback Program0 3,500 0 4,485 5,000 0 5,000TOTAL FLEET MANAGEMENT 356,018 464,915 447,957 301,652 456,500 14,000 470,500CITY OF LINO LAKES100% Mechanic50% General Maintenance Worker/MechanicOvertime: Emergency Repairs, Snowplowing GOVERNMENT BUILDINGS (101-432)August 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailPERSONAL SERVICESSALARIES 4101-000 2,080 960 2,080 1,360 2,080 0 2,080OVERTIME SALARIES 4102-0000000 000TEMPORARIES 4106-0000000 000WELLNESS PROGRAM 4108-0000000 000PERA 4121-000 156 72 156 36 156 0 156SOCIAL SECURITY 4122-000 149 71 159 36 159 0 159HEALTH INSURANCE 4131-0000000 000LIFE AND DISABILITY INSURANCE 4133-0000000 000DENTAL INSURANCE 4134-0000000 000REEMPLOYMENT INSURANCE 4141-0000000 000WORKER'S COMPENSATION 4151-000 67 62 92 99 116 0 1162,452 1,165 2,487 1,531 2,511 0 2,511SUPPLIESOFFICE SUPPLIES 4200-000 9,037 11,040 10,000 4,123 10,000 0 10,000 Supplies for Office OperationsMAINTENANCE SUPPLIES 4211-000 35,671 28,920 30,000 13,030 30,000 0 30,000 Replacement Parts, Janitorial Supplies, etc.SMALL TOOLS 4240-000 2,430 128 2,400 111 2,400 0 2,40047,138 40,088 42,400 17,265 42,400 0 42,400OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 111,055 50,350 59,000 44,268 59,000 0 59,000Repair/Calibration of HVAC System, Repairs in City Buildings, Safety Systems Monitoring, Internet AccessTELEPHONE 4321-000 22,817 24,190 25,500 16,475 6,864 0 6,864 Telephone Service Charges (excludes Metro I-net)POSTAGE 4322-000 5,591 4,961 3,500 2,588 3,500 1,500 5,000TRAVEL & TUITION 4330-000 10 0 0 20 0 0 0PRINTING & PUBLISHING 4340-0000000 000INSURANCE 4361-000 111,799 127,946 117,745 378,900 117,745 0 117,745 General Liability, Property, Excess LiabilityELECTRICITY 4381-000 96,071 91,525 96,500 44,277 96,500 0 96,500 For all City FacilitiesUTILITIES 4382-000 15,145 13,980 21,000 10,075 21,000 (4,000) 17,000 Water & Sewer ServiceHEAT 4383-000 52,263 45,536 48,000 26,480 48,000 0 48,000 Civic Complex & Other City FacilitiesSANITATION 4384-000 11,543 11,564 9,000 8,542 9,000 2,500 11,500 Refuse Collection for City Complex & Other City Facilities426,294 370,052 380,246 531,624 361,610 0 361,610CONTRACTUAL SERVICESCONTRACTED SERVICES 4410-000 77,727 66,860 68,000 49,209 68,000 3,000 71,000Pest Control, Copier Maintenance, Fire Extinguisher Maintenance, Postage Machine Rental, Shredder, Roof Inspections, Read/Calibrate Scales, Garage Door Maintenance, Cleaning Services, 2020-Carpet Cleaning Civic Complex ($3,000)RENTED EQUIPMENT 4415-000 0 202 0 0 0 0 0SUBSCRIPTIONS & DUES 4452-000 59 159 200 30 200 0 200 Newspaper77,786 67,221 68,200 49,239 68,200 3,000 71,200CAPITAL OUTLAYEQUIPMENT 5000-000 82,419 43,010 0 0 0 0 082,419 43,010 0 0 0 0 0TOTAL GOVERNMENT BUILDINGS 636,088 521,535 493,333 599,659 474,721 3,000 477,721CITY OF LINO LAKESBoiler Tech Endorsement PARKS (101-450)August 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailPERSONAL SERVICESSALARIES 4101-000 337,180 319,239 346,375 217,040 362,697 0 362,697OVERTIME 4102-000 55 874 2,000 5,506 2,000 0 2,000TEMPORARIES 4106-000 27,157 34,808 34,600 30,737 39,200 0 39,200WELLNESS PROGRAM 4108-0000000 000PERA 4121-000 23,988 23,490 26,128 17,210 27,352 0 27,352SOCIAL SECURITY 4122-000 27,063 26,177 29,298 18,796 30,898 0 30,898ICMA EMPLOYER 4123-000 645 0 434 0 2,154 0 2,154HEALTH INSURANCE 4131-000 35,978 34,191 36,718 23,315 41,575 0 41,575LIFE & DISABILITY INSURANCE 4133-000 1,228 1,065 1,180 750 1,381 0 1,381DENTAL INSURANCE 4134-000 2,090 1,998 2,752 1,495 2,752 0 2,752REEMPLOYMENT INSURANCE 4141-0000000 000WORKER'S COMPENSATION 4151-000 9,457 10,302 13,619 13,559 14,678 0 14,678464,842 452,144 493,104 328,407 524,687 0 524,687SUPPLIESMAINTENANCE SUPPLIES 4211-000 26,239 18,666 40,000 16,728 40,000 (10,000) 30,000Fencing & Netting, Plantings, Rock, Ag-Lime, Pea Rock, Class V, Fertilizer, Seed, Herbicides, Line Chalk, Field Marking Paint, Clay, Sod, Irrigation System Maint/Repair/Upgrade, Paint, LumberSMALL TOOLS 4240-000 3,335 2,756 3,000 12,381 3,000 0 3,000Hand Tools, Small Power Tools, Mowers, Chain Saws, Weed Whips29,575 21,422 43,000 29,109 43,000 (10,000) 33,000OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 22,294 37,315 2,000 13,055 2,000 2,000 CartegraphTELEPHONE 4321-000 3,190 964 2,000 477 2,000 0 2,000 Cell Phones, IpadsTRAVEL & TUITION 4330-000 876 3,069 2,000 1,904 2,000 0 2,000 Certification Training, Seminars, Computer Training, MileageSTIPEND - PARK COMM 4331-000 3,375 4,125 2,750 775 2,750 0 2,750 Board members - 6 @ $75 x 5 mtgs; Chair $100 x 5 mtgsUNIFORMS 4370-000 1,293 1,131 1,500 699 1,500 0 1,500ELECTRICITY 4381-000 2,882 2,926 3,500 1,782 3,500 0 3,500Park Buildings and Shelters, Security Lighting, Hockey Rink LightsUTILITIES (WATER/SEWER) 4382-000 24,863 25,179 20,000 12,492 20,000 5,000 25,000 Sewer, Water, IrrigationHEAT 4383-000 3,839 3,819 5,000 2,647 5,000 0 5,000SANITATION 4384-000 0 1,843 900 1,186 900 900 1,800 Trash/Recyling - Sunrise Park62,612 80,371 39,650 35,017 39,650 5,900 45,550CONTRACTUAL SERVICESCONTRACTED SERVICES 4410-000 105,787 58,967 73,000 47,251 43,000 0 43,000Portable Restrooms, Weed Control, Tree/Stump Removal, Trail Construction/Repair/MaintRENTED EQUIPMENT 4415-000 0 435 500 920 500 0 500SUBSCRIPTIONS & DUES 4452-000 1,926 6,081 200 2,060 200 0 200 Professional Memberships & Subscriptions107,714 65,483 73,700 50,231 43,700 0 43,700CAPITAL OUTLAYEQUIPMENT 5000-000 0 0 15,000 0 0 0 00 0 15,000 0 0 0 0TOTAL PARKS 664,741 619,420 664,454 442,764 651,037 (4,100) 646,937CITY OF LINO LAKES50% Public Services Director100% Parks Supervisor70% Administrative Assistant3 - 100% General Maintenance WorkersTemporaries: Seasonal Summer Park Staff5 Staff @ 560 hrs @ $14/hr RECREATION (101-451)August 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailPERSONAL SERVICESSALARIES 4101-000 148,732 106,760 99,978 63,207 102,810 0 102,810OVERTIME 4102-000 36 34 0 0 0 0 0TEMPORARIES 4106-000 37,355 46,398 34,000 8,012 12,500 0 12,500WELLNESS PROGRAM 4108-0000000 000PERA 4121-000 11,155 7,352 8,548 4,917 7,711 0 7,711SOCIAL SECURITY 4122-000 14,347 11,308 10,249 5,425 8,821 0 8,821HEALTH INSURANCE 4131-000 11,840 14,220 13,691 7,515 21,884 0 21,884LIFE & DISABILITY INSURANCE 4133-000 605 337 336 217 388 0 388DENTAL INSURANCE 4134-000 1,230 818 714 481 714 0 714REEMPLOYMENT INSURANCE 4141-000 0 14,359 0 0 0 0 0WORKER'S COMPENSATION 4151-000 1,536 2,392 1,993 1,696 1,110 0 1,110226,836 203,978 169,509 91,470 155,938 0 155,938SUPPLIESOFFICE SUPPLIES 4200-000 55 83 0 52 0 0 0MAINTENANCE SUPPLIES 4211-000 2,701 369 2,500 680 2,500 0 2,500 Supplies for Warming Houses2,756 452 2,500 733 2,500 0 2,500OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-0000000 000TELEPHONE 4321-000 415 89 450 48 450 0 450TRAVEL & TUITION 4330-000 739 686 1,000 150 1,000 0 1,000 MRPA Conference, Seminars, Classes, MileagePRINTING & PUBLISHING 4340-000 0 0 350 75 350 0 350 Quad Bulletin, Job NoticesNEWSLETTER - PROGRAM SCHEDULE 4343-000 16,847 14,997 16,000 10,742 16,000 (1,000) 15,000 Printing & Mailing Cost - 3x/yr18,001 15,772 17,800 11,015 17,800 (1,000) 16,800CONTRACTUAL SERVICESCONTRACTED SERVICES 4410-0000000 000SUBSCRIPTIONS & DUES 4452-000 438 280 500 300 500 (200) 300 MRPA Membership438 280 500 300 500 (200) 300CAPITAL OUTLAYEQUIPMENT 5000-000 0 0 10,000 9,895 0 0 00 0 10,000 9,895 0 0 0TOTAL RECREATION 248,030 220,482 200,309 113,414 176,738 (1,200) 175,538CITY OF LINO LAKES20% Public Services Director1 - 100% Recreation Supervisors.15 FTE PT Office SpecialistTemporaries: Warming House Attendants, (Summer Playground Program-Transfer to Spec Rev Fund in 2020) OTHERS (101-499)August 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailCONTINGENCY 4905-000 0 0 75,000 0 75,000 0 75,000 Operating ContingencyOPERATING TRANSFERS 4910-000 879,759 1,293,512 895,000 895,000 916,500 11,500 928,000Street Maintenance - Sealcoating & Overlay (per PMP) - $661,500Office Equipment Replacement - $25,000Surface Water Maintenance - $130,000Park & Trail Improv - $90,000Summer Playground Program - $11,500BHD - $10,000 TOTAL OTHERS 879,759 1,293,512 970,000 895,000 991,500 11,500 1,003,000SUMMARY BY CATEGORYPERSONAL SERVICES 6,687,524 6,949,976 7,398,006 4,532,616 7,572,570 33,168 7,605,738 SUPPLIES 386,090 424,451 472,775 267,820 470,875 6,950 477,825 OTHER SERVICES AND CHARGES 1,311,263 1,247,067 1,295,289 1,112,887 1,295,290 49,117 1,344,407 CONTRACTUAL SERVICES 696,692 690,365 743,794 458,087 713,794 8,290 722,084 CAPITAL OUTLAY 161,939 95,483 94,452 71,532 9,800 32,317 42,117 OTHERS 879,759 1,293,512 970,000 895,000 991,500 11,500 1,003,000 TOTAL EXPENDITURES 10,123,266 10,700,854 10,974,316 7,337,942 11,053,828 141,342 11,195,170 CITY OF LINO LAKES Personal Facility Contract Capital Program Revenue Services Supplies Rental Services Outlay Total Net +/- 201-000-3810 Fund 201 - Dept 203 Account 4106 4211 4412 4410 5000 818 Winter Festival 250 300 400 700 (450) 822 Family Corn Roast 5,500 1,600 3,000 1,550 6,150 (650) Fund 201 - Dept 204 817 Spring Fling 600 350 350 250 819 Community Gardens 720 - 720 Fund 201 - Dept 205 810 Youth Playground 32,300 42,100 700 500 43,300 (11,000) 812 Art Classes 720 360 150 510 210 814 Senior Programs 600 600 600 - 827 Gobbler Games 75 150 350 575 (575) 860 Secret Shop 1,600 1,200 1,200 400 868 Little Goblins Party 300 300 (300) 875 Snow Day 50 250 300 (300) 876 Kite Day 50 100 150 (150) 877 Rockin' In The Park 1,200 600 1,100 1,000 2,700 (1,500) 890 Senior Trips 6,000 6,000 6,000 - Fund 201 - Dept 207 802 Dodgeball Camp 600 288 75 363 237 806 Youth T-Ball 6,750 1,200 1,800 3,000 3,750 808 Baseball Camp - - 811 Youth Safety Camp - - 835 Youth Skating Class 800 324 125 449 351 857 Soccer Fundamentals 3,400 2,400 200 2,600 800 864 Preschool Playtime 1,000 2,886 400 3,286 (2,286) 871 Flag Football 600 300 300 300 Fund 201 - Dept 208 856 Youth Soccer 15,050 720 6,070 2,856 9,646 5,404 GRAND TOTALS 77,690 52,653 17,170 350 12,306 - 82,479 (4,789) Transfer from General Fund 11,500 2020 Program Surplus (Deficit) 6,711 City of Lino Lakes Recreation Special Revenue Fund (201) 2020 Proposed Budget Expenditures Department Description Amount Police Marked Patrol Vehicle (Replaces Vehicle #383) 40,725 Marked Patrol Vehicle (Replaces Vehicle #388) 38,325 Total Police 79,050$ Fleet GMC 1500 (Replaces Vehicle #219) 38,340 Ford F-550 Roll-Off (Replaces Vehicle #402) 101,175 Ford F-350 w/ Dumpbox (Replaces Vehicle #231) 67,095 GMC 2500 (Replaces Vehicle #232) 58,575 Total Fleet 265,185$ Grand Total 344,235$ Equipment Levy -$ Capital Equipment Fund 50,000$ Certificates to be Issued 294,235$ 2020 Proposed Capital Equipment Replacement City of Lino Lakes Future Levy Impact: 2020 Certificates 1% Total w/ 5% Principal Interest Total Overlevy Balance 2020 Certificates Issued 294,235 2021 95,000 5,885 100,885 105,929 199,235 2022 99,000 1,992 100,992 106,042 100,235 2023 100,235 1,002 101,237 106,299 0 Totals 294,235 8,879 303,114 318,270 Totals 0 1 1 0 City of Lino Lakes 2020 Proposed Capital Equipment Replacement August2020 2020AccountActual Actual Budget YTD Base Adjustments ProposedNumber2017 2018 2019 2019 Budget Requested 2020 Budget DetailOperating RevenueCurrent Assessments 3110-00000000 00Delinquent Assessments 3120-000 382 579 0 0 0 0 0Penalties & Interest 3150-000 119 205 0 0 0 0 0Water Hook-Up Charge 3248-000 33,010 40,030 28,000 16,750 28,000 8,500 36,500Other State Revenue 3348-000 0 3,298 0 0 0 0 0Water Meter Sales 3406-000 37,606 50,518 30,000 21,322 30,000 20,000 50,000Interest on Investments 3620-000 30,827 108,262 35,000 0 35,000 5,000 40,000Change in Fair Value of Investments 3621-000 8,785 (25,479) 0 0 0 0 0Miscellaneous Revenue 3714-000 12,579 1,607 7,500 811 7,500 0 7,500Refunds and Reimbursements 3730-000 2,260 0 0 0 0 0 0Water Sales 3855-000 1,041,301 1,099,016 995,000 652,278 995,000 55,000 1,050,000Water Penalties 3858-000 23,577 22,336 20,000 12,656 20,000 2,000 22,000Sale of Capital Assets 3910-00000000 00Operating Transfers 3920-000 104,969 0 0 0 0 0 01,295,414 1,300,373 1,115,500 703,818 1,115,500 90,500 1,206,000Other SourcesUse of Reserves 0 0 426,070 0 0 894,074 894,0740 0 426,070 0 0 894,074 894,074Total Operating Revenue & Other Sources 1,295,414 1,300,373 1,541,570 703,818 1,115,500 984,574 2,100,074CITY OF LINO LAKESWATER OPERATING FUND (601)2020 PROPOSED REVENUE BUDGET WATER (601-494)August 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailPERSONAL SERVICESSALARIES 4101-000 175,070 188,479 207,295 124,105 222,110 0 222,110OVERTIME 4102-000 3,553 7,447 4,000 6,265 7,000 0 7,000ON CALL 4105-000 2,825 2,986 2,600 352 4,801 0 4,801TEMPORARIES 4106-000 7,653 11,295 6,000 7,795 9,240 0 9,240WELLNESS PROGRAM 4108-00000000 00PERA 4121-000 25,605 14,505 16,042 10,149 17,543 0 17,543FICA/MEDICARE 4122-000 13,572 14,197 16,822 9,919 18,601 0 18,601ICMA EMPLOYER 4123-000 885 755 850 0 250 0 250PENSION EXPENSE 4125-000 0 (2,128) 12,500 0 0 0 0HEALTH INSURANCE 4131-000 30,078 26,055 30,629 20,799 34,740 0 34,740LIFE & DISABILITY INSURANCE 4133-000 687 603 712 455 851 0 851DENTAL INSURANCE 4134-000 1,482 1,557 1,760 1,143 1,799 0 1,799REEMPLOYMENT INSURANCE 4141-00000000 00WORKER'S COMPENSATION 4151-000 3,263 4,858 5,860 5,624 5,338 0 5,338264,673 270,609 305,070 186,607 322,273 0 322,273SUPPLIESOFFICE SUPPLIES 4200-000 1,818 2,430 2,000 583 2,000 0 2,000 Utility Billing Forms, Computer and General SuppliesMAINTENANCE SUPPLIES 4211-000 32,523 32,998 40,000 29,878 40,000 5,000 45,000Fire Hydrants, Gate Valves, Hardware for Repairs, Replacement Plumbing Supplies, Heaters, Dehumidifiers, Gravel, Rock, Sand, Property Maintenance SuppliesFUELS 4212-000 10,000 10,000 10,000 0 10,000 0 10,000METERS 4215-000 68,640 77,372 60,000 16,053 60,000 20,000 80,000New/Replacement Meters, New/Replacement MXU'S, Irrigation Meters, Commercial MetersSHOP PARTS 4221-00000000 00CHEMICALS 4222-000 57,976 78,886 75,000 46,305 75,000 5,000 80,000Polyphosphate, Fluoride, Chlorine, Chemical Pumps, Chemical ContainmentSMALL TOOLS 4240-000 1,907 3,339 2,500 1,372 2,500 0 2,500 Wrenches, Drills, Saws172,864 205,025 189,500 94,192 189,500 30,000 219,500OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 69,057 99,173 80,000 84,449 80,000 20,000 100,000Water Main Breaks, Well/Tower Maintenance, Scada Maintenance/Upgrades, Fire Hydrant Painting, RPZ Testing, Cartegraph, DNR AppropriationsMUNICIPAL ENGINEER 4304-000 16,254 20,382 25,000 61,028 25,000 0 25,000OTHER CONSULTANT 4310-000 5,319 2,466 2,600 2,589 2,600 8,452 11,052Springbrook License Subscription - UB Module, Metro-iNet Services, Programs & Support (Includes Cisco Telephony)TELEPHONE 4321-000 4,331 4,655 4,000 2,335 4,000 1,000 5,000 Cellular Phones, Well House Land Line Back-upPOSTAGE 4322-000 4,934 5,163 5,000 3,372 5,000 500 5,500Utility Billing Postage, Postage Meter Charge, Certified Mail, General ShippingCITY OF LINO LAKES15% Public Service Director15% Administrative Assistant50% Utility Supervisor25% Office Specialist3 - 50% General Maintenance Workers7.5% Finance Director (0% in 2019)50% Utility Billing Clerk12.5% Accts Pay/Payroll Tech.15 FTE PT Office SpecialistTemporaries: Seasonal Utilities Staff1.5 Staff @ 11 wks @ 40 hrs/wk @ $14/hr WATER (601-494)August 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailCITY OF LINO LAKESTRAVEL & TUITION 4330-000 436 1,349 3,000 164 3,000 0 3,000PRINTING & PUBLISHING 4340-000 0 2,020 3,500 2,871 3,500 0 3,500 Consumer Confidence ReportsINSURANCE 4360-000 9,506 1,694 8,000 7,569 8,000 0 8,000AUTO INSURANCE 4363-000 1,601 581 700 644 700 0 700UNIFORMS 4370-000 569 469 600 355 600 160 760 Clothing Allowance ELECTRICITY 4381-000 82,112 86,824 80,000 49,091 80,000 10,000 90,000 Well House Lighting and Pump UsageUTILITIES (WATER/SEWER) 4382-000 16,959 14,591 15,000 2,514 15,000 0 15,000 Blaine, Shoreview, and Centennial Utilities - Utility ConnectionHEAT 4383-000 3,806 4,038 5,000 2,619 5,000 0 5,000 Well House Heating 214,885 243,405 232,400 219,599 232,400 40,112 272,512CONTRACTUAL SERVICESCONTRACTED SERVICES 4410-000 7,097 9,712 9,100 205,976 9,100 900 10,000Gopher One-Call, SCADA, Monthly Lab Testing, Accela Web Payments/Payment System Fees $6,500SUBSCRIPTIONS & DUES 4452-000 4,438 6,434 500 3,671 500 0 500 AWWA, Water Operators Licenses11,535 16,145 9,600 209,647 9,600 900 10,500DEPRECIATIONASSET DEPRECIATION 4510-000 580,804 597,571 580,000 0 580,000 20,000 600,000 Annual Depreciation Expense - Water Infrastructure & Equip580,804 597,571 580,000 0 580,000 20,000 600,000OTHEROPERATING TRANSFERS 4910-000 35,7270000 0035,7270000 00CAPITAL OUTLAYEQUIPMENT 5000-000 491 0 225,000 0 0 675,288 675,28850% Utilities Vehicle - Replacement; Well House #1 Improvements, Smart Irrigation Meters (City Property)491 0 225,000 0 0 675,288 675,288TOTAL WATER FUND 1,280,979 1,332,755 1,541,570 710,044 1,333,773 766,300 2,100,074 August2020 2020AccountActual Actual Budget YTD BaseAdjustmentsProposedNumber2017 2018 2019 2019 Budget Requested 2020 Budget DetailOperating RevenueCurrent Assessments 3110-000 772 708 0 354 0 0 0Delinquent Assessments 3120-000 382 579 0 0 0 0 0Penalties & Interest 3150-000 119 205 0 0 0 0 0Sewer Hook-Up Charge 3249-000 26,497 31,754 23,000 13,344 23,000 6,000 29,000Interest on Investments 3620-000 52,085 170,759 60,000 0 60,000 10,000 70,000Change in Fair Value of Investments 3621-000 14,791 (40,108) 0 0 0 0 0Refunds and Reimbursements 3730-000 10 0 0 0 0 0 0Sewer Sales 3856-000 1,641,396 1,693,995 1,650,000 1,177,227 1,650,000 15,000 1,665,000Sewer Penalties 3858-000 29,787 26,471 24,000 16,947 24,000 2,000 26,000Sale of Capital Assets 3910-0000000000Operating Transfers 3920-000 104,969 0 0 0 0 0 01,870,809 1,884,363 1,757,000 1,207,872 1,757,000 0 1,790,000Other Sources0Use of Reserves 0 0 250,082 0 0 549,425 549,4250 0 250,082 0 0 549,425 549,425Total Operating Revenue & Other Sources 1,870,809 1,884,363 2,007,082 1,207,872 1,757,000 549,425 2,339,425CITY OF LINO LAKESSEWER OPERATING FUND (602)2020 PROPOSED REVENUE BUDGET SEWER (602-495)August 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailPERSONAL SERVICESSALARIES 4101-000 175,070 188,478 207,295 124,104 222,110 0 222,110OVERTIME 4102-000 3,553 7,448 4,000 6,266 7,000 0 7,000ON CALL 4105-000 2,825 2,986 2,600 352 4,801 0 4,801TEMPORARIES 4106-000 7,653 11,295 6,000 7,795 9,240 0 9,240WELLNESS PROGRAM 4108-00000000 00PERA 4121-000 25,605 14,503 16,042 10,149 17,543 0 17,543FICA/MEDICARE 4122-000 13,572 14,196 16,822 9,919 18,601 0 18,601ICMA EMPLOYER 4123-000 885 755 850 0 250 0 250PENSION EXPENSE 4125-000 0 (2,128) 12,500 0 0 0 0HEALTH INSURANCE 4131-000 30,078 26,012 30,629 20,799 34,740 0 34,740LIFE & DISABILITY INSURANCE 4133-000 687 603 712 454 851 0 851DENTAL INSURANCE 4134-000 1,482 1,557 1,760 1,143 1,799 0 1,799REEMPLOYMENT INSURANCE 4141-00000000 00WORKER'S COMPENSATION 4151-000 6,724 10,203 10,560 12,039 11,949 0 11,949268,133 275,907 309,770 193,021 328,884 0 328,884SUPPLIESOFFICE SUPPLIES 4200-000 1,764 2,308 2,000 41 2,000 0 2,000 Utility Billing Forms, Computer and General SuppliesMAINTENANCE SUPPLIES 4211-000 37,768 20,278 30,000 10,698 30,000 15,000 45,000Impellers, Screens, UPS, Heaters, Batteries, Manhole Repair Supplies, Check Valves, Gate Valves, Road Repair MaterialsFUELS 4212-000 10,000 10,000 10,000 0 10,000 0 10,000SMALL TOOLS 4240-000 1,512 3,336 2,500 1,080 2,500 0 2,500 Valve Keys, Locators, Wrenches, Plumbing Tools51,044 35,922 44,500 11,820 44,500 15,000 59,500OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 63,631 103,738 90,000 69,286 90,000 15,000 105,000Lift Station Cleaning, Lift Station Repairs/Upgrades, Sewer Line Cleaning/Camera, Sycom, Generator Maintenance/Inspection, Pump Repair/Service, Sewer Line Breaks, CartegraphMUNICIPAL ENGINEER 4304-000 18,045 17,174 25,000 9,168 25,000 0 25,000OTHER CONSULTANTS 4310-000 5,319 2,466 2,600 2,589 2,600 8,452 11,052Springbrook License Subscription - UB Module, Metro-iNet Services, Programs & Support (Includes Cisco Telephony)TELEPHONE 4321-000 865 800 1,500 953 1,500 0 1,500 Cellular Phones, Lift StationsPOSTAGE 4322-000 4,837 5,108 5,000 3,372 5,000 0 5,000 Utility Billing PostageTRAVEL & TUITION 4330-000 156 160 3,000 1,054 3,000 0 3,000 OSHA Compliance Safety TrainingPRINTING & PUBLISHING 4340-000 0 0 500 0 500 0 500INSURANCE 4360-000 16,175 15,868 18,000 14,736 18,000 0 18,000AUTO INSURANCE 4363-000 601 580 700 644 700 0 700CITY OF LINO LAKES15% Public Service Director15% Administrative Assistant50% Utility Supervisor25% Office Specialist3 - 50% General Maintenance Workers7.5% Finance Director (0% in 2019)50% Utility Billing Clerk12.5% Accts Pay/Payroll Tech.15 FTE PT Office SpecialistTemporaries: Seasonal Utilities Staff1.5 Staff @ 11 wks @ 40 hrs/wk @ $14/hr SEWER (602-495)August 2020 2020 Object Actual Actual Budget YTD Base Adjustments ProposedDescription Code 2017 2018 2019 2019 Budget Requested 2020 Budget DetailCITY OF LINO LAKESUNIFORMS 4370-000 569 469 600 355 600 160 760 Clothing Allowance ELECTRICITY 4381-000 28,192 31,869 30,000 18,127 30,000 0 30,000 Power to Run Lift Station Pumps and ControlsUTILITIES (WATER/SEWER) 4382-000 11,933 12,536 15,000 6,567 15,000 0 15,000 Blaine, Shoreview, and Centennial Utilities - Utility ConnectionHEAT 4383-000 1,172 1,370 1,800 784 1,800 0 1,800 Natural Gas for On-site Generators151,493 192,139 193,700 127,636 193,700 23,612 217,312CONTRACTUAL SERVICESMCES TREATMENT CHARGES 4405-000 942,972 949,776 977,612 733,209 977,612 57,779 1,035,391 MCES Sewer Treatment CostsCONTRACTED SERVICES 4410-000 6,997 8,872 6,000 5,168 6,000 3,000 9,000Gopher One-Call, Accela Web Payments, Payment System FeesRENTED EQUIPMENT 4415-00000000 00SUBSCRIPTIONS & DUES 4452-000 3,600 6,101 500 3,090 500 0 500 Sewer Operators Licenses, APWA Membership953,569 964,749 984,112 741,467 984,112 60,779 1,044,891DEPRECIATIONASSET DEPRECIATION 4510-000 477,094 495,856 475,000 0 475,000 25,000 500,000 Annual Depreciation Expense - Sewer Infrastructure & Equip477,094 495,856 475,000 0 475,000 25,000 500,000OTHEROPERATING TRANSFERS 4910-000 35,727 242,145 0 0 0 0 035,727 242,145 0 0 0 0 0CAPITAL OUTLAYEQUIPMENT 5000-000 4910000188,838 188,83850% Utilities Vehicle - Replacement; Trailer Mounted Jetter; Sanity Sewer Lining4910000188,838 188,838TOTAL SEWER FUND 1,937,551 2,206,717 2,007,082 1,073,943 2,026,196 313,229 2,339,425 CITY COUNCIL AGENDA ITEM 2A (ii) STAFF ORIGINATOR: Sarah Cotton MEETING DATE: December 9, 2019 TOPIC: Consider Resolution No. 19-168, Adopting the Final 2020 General Fund Operating Budget VOTE REQUIRED: 3/5 BACKGROUND Minnesota State Statutes require the City of Lino Lakes to adopt and certify a final 2019 tax levy, collectible in 2020 on or before December 30, 2019. A public hearing was held tonight to take public comment on the budget. A summary of the proposed budget and tax levy was presented and discussed during the public hearing. The final 2020 budget is balanced with resources and expenditures of $11,195,170, which represents a 2.01% increase over the 2019 adopted budget. The total increase to the base budget for 2020 is $141,342 and includes the following: • Increased funding to cover cost of administering four elections in 2020 - $32,268 • Increased information technology support and program funding - $19,419 • Increased Pavement Management funding - $31,500 • Decreased Stormwater Management funding - $10,000 • Police Capital Outlay - $32,317 • Net increase to Fleet Supplies - $15,000 (Fuel/Shop Parts) • Decreased Summer Playground Program funding - $10,000 $200,000 of accumulated General Fund reserves and a transfer of $380,000 from the Closed Bond Fund are being used to balance the 2020 budget. This maintains an Unassigned Fund Balance of 50% of operating expenditures, consistent with the current Fund Balance policy. The City Council needs to take final action to approve the budget at this time. RECOMMENDATION Staff recommends the approval of Resolution No. 19-168. ATTACHMENTS Resolution No. 19-168 CITY OF LINO LAKES RESOLUTION NO. 19-168 RESOLUTION ADOPTING THE FINAL 202020 GENERAL FUND OPERATING BUDGET WHEREAS, pursuant to Minnesota State Statute, the Lino Lakes City Council is required to adopt a resolution setting out final General Fund revenues and expenditures for the upcoming fiscal year. NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes, that the following final General Fund operating budget be adopted for 2020: 2020 FINAL GENERAL FUND BUDGET REVENUES: Property Taxes $8,407,756 Intergovernmental Revenue 616,459 Licenses & Permits 932,346 Charges for Services 297,337 Fines & Forfeitures 116,100 Interest on Investments 30,000 Miscellaneous 795,172 TOTAL FINAL GENERAL FUND REVENUES $11,195,170 EXPENDITURES: Administration $1,501,289 Community Development 816,922 Public Safety 5,135,173 Public Services 2,738,786 Other 1,003,000 TOTAL FINAL GENERAL FUND EXPENDITURES $11,195,170 Adopted by the Council of the City of Lino Lakes this 9th day of December, 2019. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 2A (iii) STAFF ORIGINATOR: Sarah Cotton MEETING DATE: December 9, 2019 TOPIC: Consider Resolution No. 19-169, Adopting the 2020 Water and Sewer Operating Budgets VOTE REQUIRED: 3/5 BACKGROUND The City Council has reviewed the proposed 2020 Water and Sewer Operating Budgets during their scheduled budget work sessions. It has been the practice of the City Council to adopt the Water and Sewer Operating Budgets by resolution. It should be noted that the budgets include the cost of depreciation of infrastructure as an expense, and recovery of this cost is incorporated into the utility rate structure. RECOMMENDATION Staff recommends the approval of Resolution No. 19-169. ATTACHMENTS Resolution No. 19-169 CITY OF LINO LAKES RESOLUTION NO. 19-169 RESOLUTION ADOPTING THE 2020 WATER AND SEWER OPERATING BUDGETS WHEREAS, the City Council has reviewed the proposed 2020 Water and Sewer Operating Budgets during their budget work sessions, and WHEREAS, the City Council each year adopts the Water and Sewer Operating Budget by resolution. NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes, that the following Water and Sewer Operating Budgets for the year 2020 are hereby adopted: 2020 Water Operating Budget 2020 Sewer Operating Budget Operating Revenues $1,206,000 $1,790,000 Transfers -0- -0- Total Revenues & Transfers $1,206,000 $1,790,000 Operating Expenses $2,100,074 $2,339,425 Debt Service -0- -0- Total Expenses $2,100,074 $2,339,425 Revenues/Transfers over/ Under Expenses $ (894,074) $ (549,425) Use of Fund Surplus $ 894,074 $ 549,425 Adopted by the Council of the City of Lino Lakes this 9th day of December, 2019. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 2A (iv) STAFF ORIGINATOR: Sarah Cotton MEETING DATE: December 9, 2019 TOPIC: Consider Resolution No. 19-170, Adopting the 2020 Recreation Fund Budget VOTE REQUIRED: 3/5 BACKGROUND The City Council has reviewed the proposed 2020 Recreation Fund Operating Budget during their budget work sessions. The Recreation Fund is a special revenue fund and operates from revenues collected from recreation fees. A small portion of the general fund tax levy is used cover the cost of seasonal temporary employees running the youth playground program. The budget for 2020 estimates that a small surplus will be realized in Recreation Special Revenue Fund. RECOMMENDATION Staff recommends the approval of Resolution No. 19-170. ATTACHMENTS Resolution No. 19-170 CITY OF LINO LAKES RESOLUTION NO. 19-170 RESOLUTION ADOPTING THE 2020 RECREATION FUND BUDGET WHEREAS, the Recreation Fund is a Special Revenue Fund, funded through fees generated by recreation programming, and WHEREAS, Special Revenue Funds are required to adopt a budget for the forthcoming year. NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes, that the following Recreation Fund Operating Budget for the year 2020 is hereby adopted: 2020 RECREATION FUND BUDGET REVENUES EXPENDITURES Fund 201-203 $ 5,750 $ 6,850 Fund 201-204 1,320 350 Fund 201-205 42,420 55,635 Fund 201-207 13,150 9,998 Fund 201-208 15,050 9,646 Program Totals $ 77,690 $ 82,479 Operating Surplus (Deficit) (4,789) Transfer from General Fund 11,500 Recreation Fund Surplus 6,711 Adopted by the Council of the City of Lino Lakes this 9th day of December, 2019. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 2B STAFF ORIGINATOR: Sarah Cotton MEETING DATE: December 9, 2019 TOPIC: Consider Resolution No. 19-171, Amending the 2019 General Fund Operating Budget VOTE REQUIRED: 3/5 BACKGROUND The City Council has made a number of fiscal decisions throughout the year which have an impact on the general operating budget. Additionally, economic conditions and changes in budget projections have had a significant impact on the City’s budget for 2019. Staff has examined the potential budget areas that will be impacted by these factors. The revenue impacts include increased municipal and police state aid, decreased police revenues, increased refunds and reimbursements (insurance proceeds related to the Civic Complex hail claim), and increased operating transfers (funding sources for Civic Complex roof rubber membrane). The expenditure impacts include a net decrease to personnel service costs due to position vacancies, a net decrease to professional and contracted services, a decrease in parts/supplies, increased capital outlay, the Civic Complex roof project, the government buildings card access project, and the transfers for the comprehensive plan and summer playground program temporary staff. Staff has prepared a listing of proposed budget adjustments for conditions that are known today for City Council consideration. The original adopted budget included a use of reserves in the amount of $594,773; the amended budget includes a reduction in the use of reserves to $375,644. RECOMMENDATION Staff recommends the approval of Resolution No. 19-171. ATTACHMENTS Resolution No. 19-171 CITY OF LINO LAKES RESOLUTION NO. 19-171 RESOLUTION AMENDING THE 2019 GENERAL OPERATING BUDGET WHEREAS, the City Council has adopted a general operating budget for 2019, and WHEREAS, the City Council has made certain fiscal decisions through the year which have an impact on the general operating budget, and WHEREAS, changes in economic conditions and changes in budget forecasts have made it necessary for the City Council to reconsider portions of the adopted general operating budget, and WHEREAS, it is good management and accounting practice to amend the general operatin g budget to reflect such changes. NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes, that the general operating budget for 2019 be amended as follows: EXPENDITURES Adopted Amended Adjustment Account Number Description Budget Budget Amount 101-401-4300-000 Mayor/Council - Professional Services 4,000.00 500.00 -3,500.00 101-402-41xx-000 Administration - Personal Services 31,768.00 18,634.44 -13,133.56 101-403-4410-000 Elections - Contracted Services 500.00 0.00 -500.00 101-405-4300-999 Charter - Professional Services 1,500.00 0.00 -1,500.00 101-407-4310-000 Finance - Other Consultant 180,000.00 211,690.00 31,690.00 101-415-41xx-000 Econ Dev - Personal Services 21,530.00 18,300.50 -3,229.50 101-415-4900-000 Econ Dev - Marketing 72,500.00 76,000.00 3,500.00 101-416-4410-000 Planning & Zoning - Contracted Services 37,300.00 12,300.00 -25,000.00 101-418-41xx-000 Comm Dev - Personal Services 1,058.00 0.00 -1,058.00 101-420-41xx-000 Police - Personal Services 3,260,115.00 3,163,785.00 -96,330.00 101-421-41xx-000 Fire - Personal Services 388,955.00 342,971.87 -45,983.13 101-421-4240-000 Fire - Small Tools 12,500.00 10,162.42 -2,337.58 101-421-5000-000 Fire - Capital Outlay 29,750.00 32,087.58 2,337.58 101-430-4229-000 Streets - Gravel/Misc 15,000.00 10,000.00 -5,000.00 101-430-4385-000 Streets - Street Lights 93,000.00 83,000.00 -10,000.00 101-431-4221-000 Fleet - Shop Parts 75,000.00 65,000.00 -10,000.00 101-431-4410-000 Fleet - Contracted Services 64,000.00 59,000.00 -5,000.00 101-431-5000-000 Fleet - Capital Outlay 0.00 5,000.00 5,000.00 101-432-4361-000 Govt Bldgs - Building Insurance 117,745.00 1,086,079.23 968,334.23 101-432-5000-000 Govt Bldgs - Capital Outlay 0.00 30,000.00 30,000.00 101-450-4240-000 Parks - Small Tools 3,000.00 9,185.00 6,185.00 101-451-41xx-000 Recreation - Personal Services 44,249.00 21,104.25 -23,144.75 101-499-4905-000 Other - Contingency 75,000.00 0.00 -75,000.00 101-499-4910-000 Other - Operating Transfers 895,000.00 943,144.75 48,144.75 $ 774,475.04 REVENUES Adopted Amended Adjustment Account Number Description Budget Budget Amount 101-000-3010-000 Current Taxes 8,193,124.00 7,031,644.00 -1,161,480.00 101-000-3040-000 Fiscal Disparities 0.00 1,161,480.00 1,161,480.00 101-000-3201-000 Liquor License - Bar 32,000.00 28,000.00 -4,000.00 101-000-3225-000 Lodging Tax 76,315.00 80,000.00 3,685.00 101-000-3250-000 Building Permits 449,543.00 401,543.00 -48,000.00 101-000-3251-000 Plan Inspection Fee 177,100.00 176,600.00 -500.00 101-000-3253-000 Plumbing Permit 22,197.00 28,197.00 6,000.00 101-000-3254-000 Heating & Air Conditioning 54,222.00 61,222.00 7,000.00 101-000-3259-000 Fence Permit 3,666.00 4,666.00 1,000.00 101-000-3264-000 Underground Utility Permit 12,591.00 35,591.00 23,000.00 101-000-3265-000 Land Use Administration Fee 4,577.00 11,577.00 7,000.00 101-000-3266-000 Miscellaneous Permits 4,500.00 9,000.00 4,500.00 101-000-3345-000 Municipal State Aid (MSA) 250,000.00 255,000.00 5,000.00 101-000-3346-000 Police State Aid 224,661.00 249,661.00 25,000.00 101-000-3348-000 Other State Revenue 10,000.00 16,185.00 6,185.00 101-000-3349-000 Fire State Aid 0.00 25,000.00 25,000.00 101-000-3350-000 Circle Pines Gas Franchise 50,000.00 55,000.00 5,000.00 101-000-3361-000 Other Solid Waste 1,500.00 3,700.00 2,200.00 101-000-3405-000 Assessment Searches 1,800.00 3,000.00 1,200.00 101-000-3417-000 Aerial Map Fee 12,000.00 21,000.00 9,000.00 101-000-3422-000 Police Other Revenues 200,000.00 190,000.00 -10,000.00 101-000-3433-000 Public Works Fees 6,000.00 13,000.00 7,000.00 101-000-3510-000 Fines & Forfeits 118,532.00 98,532.00 -20,000.00 101-000-3730-000 Refunds & Reimbursements 50,000.00 731,853.80 681,853.80 101-000-3900-000 General Fund Reserves 594,773.00 375,643.81 -219,129.19 101-000-3920-000 Operating Transfers 0.00 256,480.43 256,480.43 $ 774,475.04 Adopted by the Council of the City of Lino Lakes this 9th day of December, 2019. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 2C STAFF ORIGINATOR: Sarah Cotton MEETING DATE: December 9, 2019 TOPIC: Consider Resolution No. 19-172, Committing Specific Revenue Sources in Special Revenue Funds VOTE REQUIRED: 3/5 INTRODUCTION The City has implemented Governmental Accounting Standards Board (GASB) Statement #54 which requires that fund balances be divided into categories from most restricted to uncommitted funds. The City Council must annually adopt a resolution to ‘commit’ certain funds. BACKGROUND The City Council has approved a policy implementing Governmental Accounting Standards Board (GASB) Statement #54. This statement’s definition of special revenue funds states that special revenue funds are used to account for and report the proceeds of specific revenue sources that are restricted or committed to expenditures for specified purposes other than debt service or capital projects. The term “proceeds of specific revenue sources” establishes that one or more specific restricted or committed revenues should be the foundation for a special revenue fund and comprise a substantial portion of the fund’s revenues. Resolution No. 19-172 commits the specific revenue sources of the Recreation Special Revenue Fund specifically for operating city- sponsored recreation programming and the Cable TV Fund specifically for expenditures associated with Cable TV programming and communications. This commitment may only be changed by resolution of the City Council. RECOMMENDATION Staff recommends approval of Resolution No. 19-172. ATTACHMENTS Resolution No. 19-172 CITY OF LINO LAKES RESOLUTION NO. 19-172 RESOLUTION COMMITTING SPECIFIC REVENUE SOURCES IN SPECIAL REVENUE FUNDS WHEREAS, the Governmental Accounting Standards Board’s Statement #54 definition of special revenue funds states that special revenue funds are used to account for and report the proceeds of specific revenue sources that are restricted or committed to expenditures for specified purposes other than debt service or capital projects, and WHEREAS, the term “proceeds of specific revenue sources” established that one or more specific restricted or committed revenues should be the foundation for a special revenue fund and comprise a substantial portion of the fund’s revenues, and WHEREAS, investment earnings and transfers from other funds do not meet the definition of a specific revenue source, and WHEREAS, council action is required to formalize the commitment of the specific revenue sources to specified purposes. NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes, as follows: 1. The specific revenue sources of each special revenue fund and the specific purposes for which they are committed are as follows: Fund Specific Revenue Sources Committed For Recreation Program Recreation Fees Committed for expenditures associated with City Sponsored Recreation Programs Cable TV Franchise Fees Committed for expenditures associated with City Sponsored Cable TV Programming and Communications Adopted by the Council of the City of Lino Lakes this 9th day of December, 2019. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 2D STAFF ORIGINATOR: Sarah Cotton, Finance Director MEETING DATE: December 9, 2019 TOPIC: 2020 City Fee Schedule VOTE REQUIRED: 3/5 INTRODUCTION The City Council is being asked to approve the second reading of Ordinance No. 10-19, Establishing the 2020 City Fee Schedule and Resolution No. 19-173, Authorizing Summary Publication of Ordinance No. 10-19. BACKGROUND In order to provide for a more efficient and timely method of reviewing and adjusting the various fees charged by the City, fees are consolidated into one schedule to be reviewed and adopted on an annual basis. The City’s current fee schedule has been circulated to department directors with a request to update or amend the schedule as appropriate for 2020. Staff has reviewed the fees in place to ensure their ongoing equity and cost recovery ability. Ordinance No. 10-19 (the proposed 2020 Fee Schedule) is attached. Recommended amendments to the ordinance are tracked throughout the document. The changes proposed for 2020 are outlined below for your review: • Overweight Permit, Antenna Permit, Water Meter & MXU Unit Charges, Escrow Deposits, Water Meter Rental Usage Fee, Trunk Utility Connection Fees, Utility Availability Fees, Lateral Service Connection Fees, Surface Water Management Fees, Land Use Fees/Escrow Deposits, Development Fees, and Engineering Fees – Staff has adjusted fees to account for inflationary increases; they are generally consistent with neighboring cities. The Council approved the first reading of Ordinance No. 10-19 on November 12, 2019. Staff is now recommending approval of the second reading and summary publication of the ordinance. RECOMMENDATION 1. Approve the second reading of Ordinance No. 10-19, Establishing the 2020 Fee Schedule 2. Approve Resolution No. 19-173, Authorizing Summary Publication of Ordinance No. 10- 19 1 1st Reading: November 12, 2019 Publication: December 17, 2019 2nd Reading: December 9, 2019 Effective: January 16, 2020 City of Lino Lakes Ordinance No. 10-19 An Ordinance Adopting The 2020 City of Lino Lakes Fee Schedule and Providing for the Issuance Of Licenses, Permits and Collection of Fees Thereof; Repeals All Ordinances, Parts Of Ordinances and Previous Fee Schedules that Conflict Therewith. The City of Lino Lakes City Council does ordain the following: Section 1. Findings. Pursuant to Minnesota Law, the Lino Lakes City Charter, and the Lino Lakes City Code, and upon a review of a study conducted by City Staff, a fee schedule for City services and licensing is hereby adopted as follows: 2020 FEE SCHEDULE ALCOHOLIC BEVERAGES 3.2 Beer Investigation, Initial Application Only $267.75 (1 or 2); $471.75 (3+) 3.2 Beer Off-Sale $200.00/Year 3.2 Beer On-Sale $300.00/Year 3.2 Beer On-Sale Temporary $50.00 + $5.00/Day Club License $300.00 Liquor License Investigation Fee, Initial Application Only $267.75 (1 or 2); $471.75 (3+) Liquor On-Sale License $4,500.00/Year Liquor Off-Sale $200.00 Liquor Temporary Permit $50.00 Temporary Set-Up License $25.00 Wine License Investigation Fee, Initial Application Only $267.75 (1 or 2); $471.75 (3+) Wine $500.00/Year Sunday Liquor $200.00/Year On-Sale Brewer Taproom $500/Year Off-Sale Growler $200/Year AMUSEMENT & COMMERCIAL RECREATION Cabaret License $35.00 Dances $200.00/Year Gambling Permit Application $10.00 BUSINESS & MISCELLANEOUS Assessment Search Fee $20.00/Search Background Check Fee $35.00/Background Burning Permit $50.00 Dog Kennel - Private $20.00/Year Dog Kennel – Commercial $105.00/Year Dog License Male/Female $10.50 2 Dog License Male/Female $5.25(Spayed or Neutered) Copies: Per Page 1-10 pages - Free; 11-100 pages - $.25 per page; Over 100 pages – Actual Cost Copies: New Resident Labels $5.00 per Month Flat Fee Copies: Large Scale (>11”x17”) $.50 per sq. foot City Charter 1st Copy Free; $10.00 Each Add’l City Code Book $75.00 City Map $2.50 Comp. Plan. $55.00 CD or DVD $7.00 Environmental Handbook $55.00 Fax Charge 1st 10 Pages Free, then $.25 per Page Garbage Hauler License $75.00/First Truck; $45.00 each add’l Lawn Sprinkling Violation $25.00 for first violation $50.00 for each subsequent citation Overweight Permit $2050.00 Pawn Shop Class A $10,000.00 Pawn Shop Class B $7,000.00 Class A Secondhand Goods Dealer $720.00 Class B Secondhand Goods Dealer $105.00 Class C Secondhand Goods Dealer No Fee Massage Therapist License (Individual) $50 annually Therapeutic Massage Business License $200 annually Pawn Shop Investigation $15,400 (deposit on costs) Pawn Shop In-State Investigation $765.00 Pawn Shop Out-State Investigation $20,400.00 Peddler, Solicitor, Transient Merchant $250.00/6 months (Up to 3 Backgrounds – Each Additional Background $35/Background) Rental License (annual) $67.00 for 1 or 2 units $67.00 + $15 per unit for 3 or more units (fee to be reduced by 50% if issues less than six months from expiration date) Rental License Re-inspection Fee $67.00 Return Check Charge $30.00 Special Event Permit $50.00 Tobacco License $50.00 Weed & Mowing Violation $150.00 for first hour $75.00/hr for each additional hour Zoning Maps $5.00/Large or Colored Zoning Ordinance $25.00 PARK & RECREATION USER FEES Field Rental – Resident Only Baseball/Softball Drag Only $20.00/Evening Baseball/Softball Drag & Chalk $30.00/Evening Soccer (Excluding Youth) $65.00/Evening Picnic Shelter Reservation Residents - No Fee; Non-Resident - $25.00 Playground Grab Bags $10.00 / $25.00 3 FIRE REGULATIONS Annual Permit for Sale $350 exclusive retail seller/ $100 in of Consumer Fireworks conjunction with existing retail store POLICE FEES (Costs include all applicable taxes) Copy of Report Free to subject of data up to 3 pages; 4th page $1.00; then $.25 add’l pages up to 100 Copy of Report – Mail In $4.00 up to 4 pages; $.25 per page thereafter Vehicle Lockouts No charge Clearance Letter $15.00 Fingerprinting $15.00 by appointment Photographs $25.00 plus developing cost Electronic Photographs $10.00 per page of four False Alarms 3 free; 4-10 $52.50; 11 or more $105.00/calendar yr. Vehicle Forfeiture Fee $100.00 per vehicle DVD (Police Dept) $25.00 Dangerous Dog Registration $255.00/Year BUILDING - CONSTRUCTION UTILITIES Building Permit Fee Schedule Building Permit Fees shall be based on the Fee Table. Fire Suppression Permit fee shall be based on Fee Table Minimum fee of $67.00 for all permits Fee Table Total Valuation Fee $1.00 to $1,360.00 $67.00 $1,361.00 to $2,000.00 $23.50 for the first $500.00 plus $3.05 for each additional $100.00, or fraction thereof, to and including $2,000.00 $2,001.00 to $25,000.00 $69.25 for the first $2,000.00 plus $14.00 for each additional $1,000.00, or fraction thereof, to and including $25,000.00 $25,001.00 to $50,000.00 $391.25 for the first $25,000.00 plus $10.10 for each additional $1,000.00, or fraction thereof, to and including $50,000.00 $50,001.00 to $100,000.00 $643.75 for the first $50,000.00 plus $7.00 for each additional $1,000.00, or fraction thereof, to and including $100,000.00 $100,001.00 to $500,000.00 $993.75 for the first $100,000.00 plus $5.60 for each additional $1,000.00, or fraction thereof, to and including $500,000.00 $500,001.00 to $1,000,000.00 $3,233.75 for the first $500,000.00 plus $4.75 for each additional $1,000.00, or fraction thereof, to and including $1,000,000.00 $1,000,001.00 and up $5,608.75 for the first $1,000,000.00 plus $3.15 for each additional $1,000.00, or fraction thereof Other Inspections and Fees: Work commencing before permit issuance Double Permit Fee 4 Erosion Control Inspection Fee (single, two-family, townhomes up to 8 units) $160.00 Multi-family > 8 units, Commercial, Industrial and Institutional determined by separate agreement. Change of use/occupancy inspections $67.00 per trip Erosion Control Re-inspection Fee $67.00 per trip Inspections outside of normal business hours $67.00 per hour* Re-inspection fee $67.00 per trip Inspections for which no fee is specifically designed $67.00 per trip Additional plan review required by changes, additions, or revisions $67.00 per hour** For use of outside consultants for plan checking and inspections, or both Actual Cost*** Plan Review Fee a. 65% of the Building Permit Fee b. 25% of the Building Permit Fee for review of similar plans (Master Plan) in a 12 month period Easement Encroachment Fee County Recording Fee plus $25.00 Antenna, City Owned Property $250, plus $6,000 escrow Antenna, Private Property See Building Fee Table Accessory Building Permit: 200 sq. ft. or under in size $67.00 Accessory Building Permit: over 200 sq. ft. in size See Building Fee Table Fence Permit: 6 feet or under in height $67.00 Fence Permit: over 6 feet in height See Building Fee Table Grading Permit $155.00 Grading Permit Escrow Deposit (if not included in Dev. Contract) $300.00 Roofing Permit $103.00 Siding Permit $103.00 Swimming Pool Permit: In Ground $155.00 Swimming Pool Permit: Above Ground $103.00 Window/Door Replacement Permit $77.00 per unit (max. $155.00) Retaining Wall Permit $67.00 Mechanical (HVAC) permit: Gas Fireplace $67.00 (plus $32.50 for each addt’l fireplace) Mechanical (HVAC) Permit: Residential (except new construction) $67.00 5 Mechanical (HVAC) Fee: New Construction Residential (does not include fireplaces) $154.00 Mechanical (HVAC) Permit: Commercial 2% of the contract price ($67.00 minimum fee) Manufactured Home Permits $250.00 Plumbing Permit 11.00 per fixture ($67.00 minimum fee) Sewer Connection Inspection Fee $200.00 Water Connection Inspection Fee $250.00 Contractor License Verification $5.00 per permit Contractor Lead Certification Verification (effective Feb 1, 2011) $5.00 per permit Contractor License $50.00 Metropolitan Council SAC (Sewer Availability Charge) Per Met Council ¾” Water Meter City cost plus 10% handling fee$50.00 1” Water Meter City cost plus 10% handling fee MXU Unit City cost plus 10% handling fee$50.00 Water Meter + MXU Unit City cost plus $50.00 Touch Pad $18.00 Curb Stop Covers $70.00 Septic Installation or Repair Permit $250.00 Septic Pumping Permit $10.00 Demolition Permit $67.00 Lawn Sprinkler/Irrigation System Permit (effective June 26, 2008) $67.00 Irrigating or Watering of New Landscaping Permit (sod or seed) No Charge Driveway Replacement Permit $67.00 Sign Permit: Existing Billboard $85.00 per year Sign Permit: Permanent See Building Fee Table Sign Permit: Sandwich Board $25.00 Sign Permit: Temporary (portable/banner) $25.00/Term Fee Refund – Per applicant request, City staff may refund permit fees up to 80% for voided permits. Plan review fees and state surcharge fees are non-refundable. No refund shall be provided if permit has expired. All permits issued are subject to applicable State surcharge fees. 6 * Inspections made outside of normal business hours is a three-hour minimum charge ** Or the total hourly cost to the jurisdiction, whichever is greatest. This cost shall include supervision, overhead, equipment, hourly wages, and fringe benefits of the employees involved. *** Actual costs include administrative and overhead costs. An escrow may be required, as determined by the City Engineer, to cover all costs incurred by the City for plan revision and construction observation. ESCROW DEPOSITS In order to obtain a Certificate of Occupancy, escrow deposits shall be collected if exterior work cannot be completed due to inclement weather, as determined by City Staff, whereupon a Temporary Certificate of Occupancy would be issued subject to the execution of an escrow agreement and payment thereof. Any unfinished work must be completed within six months (weather permitting) from the date of issuance. The following escrow amounts are hereby established: a. Driveway - $1,000.00 b. Exterior Concrete - $1,000.00 c. As-built Surveys - $1,000.00 d. Stucco (final coat only) - $1,000.00 e. Garage Floor - $1,000.00 f. Landscaping - $2,500.00 (landscaping may be escrowed year-round per City Staff) f.g. Other – Determined by City staff at a rate of 125% of the actual improvement costs Escrow deposits will be charged a $100.00 non-refundable administrative fee. Escrow deposits can be submitted through one of the following procedures: a.) Escrow can be paid to the City upon execution of an agreement signed by both the payee and the City. b.) The title company or lending institution can hold the escrow upon execution of an agreement signed by both the title company or lending institution and the City. A partial release, of a multi-item escrow, will be charged a $75.00 non-refundable administrative fee. RIGHT-OF-WAY MANAGEMENT Excavation Permit Fees Hole (includes administration, plan review, inspection, testing and mapping)...…………….. $125.00 Trench (includes administration, plan review, inspection, testing & mapping)....$70.00 per 100 lineal feet plus hole fee Obstruction Permit Fee (includes administration, recording, review & inspection)….$50.00 plus $.05 per lineal foot Permit Extension Fee (includes administration, recording & review)………………………………$55.00 Delay Penalty ……………………………………………………………………………………….$60.00 for up to three days of non-completion and non-prior notice before specified date. 7 After three days an additional charter of $10.00 per day will be levied. Degradation Fee Formula: This formula covers degradation for depreciation caused by intrusion into the right-of-way. The depreciation applies to the original surface of the right-of-way and to the overlays and seal-coats applied to the surface. The formula includes life expectancy schedules for each and has an estimated cost per square yard based on the quality of the right-of-way surface required for different levels of traffic. This formula creates a degradation fee which is determined by the cost per square yard for street, overlay, and seal-coat, multiplied by the depreciation schedule, multiplied by the area of the street patch. Degradation Fee: (cost per square yard for street overlay, and seal-coat x depreciation schedule rates) x area of street patch = degradation fee. UTILITY FEES Sewer Utility Rates (to be considered by separate Ordinance, No. 11-13) Water Meter Rental $600.00 (Deposit) / $25 Per Month Additional Accessories $25.00 Per Month Water Usage Fee $5.00 per 1,000 gallons Utility Non-Payment Certification Fee $30.00 Meter Testing (Our Cost, Delivered To Minneapolis) 5/8” – 3/4" Meter Test $100.00 1” Meter Test $150.00 1-1/2” – 2” Meter Test $250.00 City Trunk Utility Connection Fees The Trunk Utility Connection Fee consists of two components; a Trunk Charge and an Availability Charge. Trunk Charge The trunk charge shall be paid at the time of subdivision approval or at the time of hook-up, whichever is first. Residential trunk charges are based on one unit per dwelling unit. Commercial/Industrial/Institutional (CII) trunk charges are based on a factor of 2.92 units per acre. Sanitary Sewer $1,606.00$1,573.00 Per Unit Water $2,306.00$2,259.00 Per Unit Availability Charge For residential properties, the availability charge shall be paid at the time of subdivision approval or at the time of hook-up, whichever is first. Commercial/Industrial/Institutional availability charges shall be paid at the time of building permit. Fees are based on the number of sanitary access charge (SAC) units assigned by Metropolitan Council Environmental Services (MCES). Residential uses shall be assigned one unit per dwelling unit unless otherwise noted by MCES. City Sewer (CSAC) $1,502.00$1,471.00 Per SAC Unit City Water (CWAC) $1,451.00$1,421.00 Per SAC Unit 8 Lateral Service Connection Fees: If the lot or tract of land, or portion thereof, to be served by a lateral connection has not been assessed for the cost of construction, then the applicant shall pay, upon hook-up, a lateral connection in accordance with Resolution No. 02-149 (Bisel Amendment) based on the following front foot charges: Sanitary Sewer $65.50$52.50 Per Front Foot Watermain $62.00$49.50 Per Front Foot The Lateral Service Connection Fee shall be in addition to the City Trunk Utility Connection Fees. Water Utility Rates (to be considered by separate Ordinance, No. 11-13) Late Penalty: 10% of unpaid balance, assessed quarterly Vacant Buildings: Owners of a commercial/industrial building(s) connected to City water and/or sewer utilities that are vacant due to business closures or other reasons may apply to have the number of billed REU’s reduced to one (1) REU for purposes of calculating utility fees effective from the date the building(s) were vacated for as long as the building(s) remain unoccupied. When the building(s) again becomes occupied the owner must inform the City of such occupation, at which time the number of REU’s will be determined and utility fees assessed according to the current fee structure. (Ordinance No. 06-13, passed 8-26-13) * REU = a residential equivalent connection: 1. Residential – a single housing unit 2. Non-Residential REU = per Met Council Service Availability Charge Procedures Manual SURFACE WATER MGMT Land Use Type I. II. III. Single/Two Multi Family Commercial/Industrial/ Family Lots Fee Charge per Acre of Development $7,173 $9,646 Area $10,685 Fees are based on developable land in accordance with the policy provisions established in Resolution No. 92-70. Credits may be earned for subwatershed trunk improvements. SURFACE WATER MGMT Land Use Type Single/Two Family Lots Multi Family Lots Commercial/Industrial/ Institutional Property Fee Charge per Acre of Development $7,318 $9,845 $10,890 Fees are based on developable land in accordance with the policy provisions established in Resolution No. 92-70. Credits may be earned for sub-watershed trunk improvements. CULVERT PRICES All culvert prices are based on market prices and include tax & delivery and 15% administration fee 9 ESCROW LAND USE FEE DEPOSIT Alternative Urban Area-wide Review (I-35E AUAR) $269 300 per acre To be charged at the time of land use approval for projects within the I-35E Corridor AUAR area that require preliminary plats; conditional use permits; site and building plans; and planned unit developments. Once paid, the same land will not be charged again. Administrative Permit $67 (no fee for Transient Merchant if issued by City Clerk) Application Fee (Required With Each Submittal) $200 Comprehensive Plan Amendment 40 Acres or Less $3,000 More Than 40 Acres $5,000 Conditional Use Permit Residential $1,000 Commercial/Industrial/Institutional $5,000 $7,500 Environmental Assessment Worksheet $10,000 Interim Use Permit $1,000 Ordinance Amendment Map Amendment (Rezone) 40 Acres or Less $1,500 Over 40 Acres $5,000 Text Amendment $1,500 Planned Unit Development General Concept Plan $3,000 Development Stage Plan $10,000$12,500 Final Plan $5,000$7,500 Site Plan Review $5,000$7,500 Subdivision Concept Plan Review $1,500 Minor Subdivision Preliminary Plat 40 Acres or LessLess than 5 Acres $3,000 $5,000 5-40 Acres $7,500 Over 40 Acres $10,000$12,500 Final Plat $2,000 10 Less than 5 Acres 5-40 Acres Over $1,500 $5,000 $7,500 Tax Increment Financing or Tax Abatement $7,500 Vacation (Street, Utility, Drainage) $1,000 Variance or appeal $750 Zoning Confirmation Letter $30 *An escrow account shall be established as indicated above to cover all expenses incurred by the City as part of the plan review. In the case of applications including multiple requests the highest escrow deposit amount will be the only one initially required. The applicant is responsible for all costs incurred by the City during plan review. If the escrow account drops below 10% of the original deposit amount the City will require the submittal of an additional escrow deposit sufficient to cover any anticipated expenses. Upon City determination that the project is complete or expired, the City will return the remaining escrow deposit to the applicant. DEVELOPMENT FEES GIS Mapping Fee $90.00 per lot Park Dedication – Commercial/ / Industrial/Assisted-Living/Skilled Nursing $2,400$2,520 per acre Park Dedication - Residential $3,000$3,150 per unit Street Sealcoating $0.36$0.44 per square foot Tree Preservation Mitigation Fee $300.00 per tree Street Lighting Operation Fee (New Development) $105$120 per light ($7$8/mo/light x 15 months) ECONOMIC DEVELOPMENT ASSISTANCE Tax Increment Financing or Tax Abatement $10,000 Escrow Deposit Tax Exempt Financing $2,500 application fee, plus 1% administration fee ENGINEERING Flood Plain Elevation Certificate $200.00 Fee Elevation Certificate Survey Add’l $1,000.00 Escrow Deposit Digital Contour Mapping $800 per ½ Section Increment STAFF TIME Staff time for chargeable event/projects shall be charged as the employee’s hourly rate of pay plus benefits plus calculated overhead costs (when applicable). Overtime will be charged at 1.5 times the calculated hourly rate. LATE FEE Late penalty fee: a late charge of 10% or $25.00, whichever is greater, will be charged for fees not paid when due. Section 2. Effective Date of Ordinance. This ordinance shall be in force and effect from and after its passage and 11 publication according to the Lino Lakes City Charter. Adopted by the Lino Lakes City Council this 9th day of December, 2019. The motion for the adoption of the foregoing ordinance was introduced by Council Member_____________and was duly seconded by Council Member ___________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ____________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY OF LINO LAKES RESOLUTION NO. 19-173 APPROVING A SUMMARY OF ORDINANCE NO. 10-19 FOR PUBLICATION WHEREAS, the City Council approved Ordinance No. 10-19, Establishing the 2020 Fee Schedule, for first reading on November 12, 2019 and second reading and final passage on December 9, 2019; and WHEREAS, Ordinance No. 10-19 is lengthy and MN statute 412.191 allows the city to publish a summary of an ordinance, and WHEREAS, the City Council has determined that the summary clearly informs the public of the intent and effect of the ordinance, and WHEREAS, the publication in the official newspaper will include a notice that a full printed copy of the ordinance is available at City Hall; NOW, THEREFORE, BE IT FURTHER RESOLVED by The City Council of The City of Lino Lakes, Minnesota: That the City Council approves the summary in Attachment A for publication according to state law and the City Charter. Adopted by the Council of the City of Lino Lakes this 9th day of December, 2019. The motion for the adoption of the foregoing resolution was introduced by Council Member _____________ and was duly seconded by Council Member _____________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _____________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk ATTACHMENT A, RESOLUTION 19-173 CITY OF LINO LAKES SUMMARY OF ORDINANCE NO. 10-19 AN ORDINANCE ADOPTING THE 2020 CITY OF LINO LAKES FEE SCHEDULE; REPEALS ALL ORDINANCES, PARTS OF ORDINANCES AND PREVIOUS FEE SCHEDULES THAT CONFLICT THEREWITH. The City of Lino Lakes City Council does ordain the following: Section 1. Findings. Pursuant to Minnesota Law, the Lino Lakes City Charter, and the Lino Lakes City Code, and upon a review of a study conducted by City staff, a fee schedule for City services and licensing is hereby adopted as follows: 2020 FEE SCHEDULE A. Alcoholic Beverages; B. Amusement and Commercial Recreation; C. Business and Miscellaneous; D. Park & Recreation User Fees; E. Fire Regulations; F. Police Fees; G. Building – Construction Utilities; H. Escrow Deposits; I. Right-Of-Way Management; J. Utility Fees; K. Surface Water Management; L. Culvert Prices; M. Land Use; N. Development Fees; O. Economic Development Assistance; P. Staff Time; Q. Late Fee Section 2. Effective Date of Ordinance. This ordinance shall be effective 30 days after its publication. Passed by the Lino Lakes City Council on December 9, 2019. This is a summary of the adopted ordinance. A full printed copy of the ordinance is available at City Hall. Proposed 2020 Operating Budget and Property Tax Levy City of Lino Lakes Public Hearing December 9, 2019 City of Lino Lakes Proposed Tax Levy City of Lino Lakes Levy: •General Levy for Operations •Special Levies for Debt Service, Abatement Payments •Equal to the Preliminary Levy adopted in September •Includes Voter-Approved Levies of $400,772 •$436,102, or 4.34% higher than the levy for 2019 City of Lino Lakes Change in City Tax Levy $- $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 2016 2017 2018 2019 2020 7,018,572 7,360,431 8,165,859 8,193,124 8,368,756 1,646,185 1,736,605 1,215,256 1,466,308 1,721,990 393,671 394,819 395,616 395,984 400,772 General Debt Special Voter Approved $9,058,428 4.29% $9,491,855 4.78% $9,776,732 3.00% $10,055,416 2.85% $10,491,518 4.34% City of Lino Lakes Change in Tax Rates 0.000% 20.000% 40.000% 60.000% 80.000% 100.000% 120.000% 140.000% 2016 2017 2018 2019 Proposed 2020 36.426%29.097%34.970%35.984%33.989% 38.894% 36.841%35.334%34.473%33.361% 46.019% 45.140%42.826%41.817%39.766% 6.405% 5.810%5.658%5.300%5.047% ISD 12 Anoka Co Lino Lakes Other 127.744% 116.888%118.788%117.574%112.163% City of Lino Lakes 2020 Property Tax Distribution Lino Lakes 35% Anoka County 30% School District 30% Other 5% City of Lino LakesProperty Tax Computation2019 Market Value $243,400 MV Exclusion (15,334) Taxable MV $228,066 Tax Capacity $2,281 City Tax Rate x.41817 Net City Tax $954 2020 10.40% avg increase in value Market Value $268,714 MV Exclusion (13,056) Taxable MV $255,658 Tax Capacity $2,557 City Tax Rate x.39766 Net City Tax $1,017 Proposed 2020 General Operating Budget City of Lino LakesMajor Factors in 2020 •City of Lino Lakes budget includes: -Maintaining city services at current levels -Increase in pavement management funding -$31,500 -Increased funding for information technology services and programs -$19,419 -Resources to cover cost of administering 4 elections in 2020 - $32,268 -Continued investment in park & trail infrastructure (replacement, maintenance, etc.) -$90,000 City of Lino LakesGeneral Fund Budget 2014-2020 $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 2014 2015 2016 2017 2018 2019 2020 $8,917,775 $9,801,122 $9,876,494 $10,271,558 $10,946,031 $10,974,316 $11,195,170 0.86% 9.91%0.77%4.00%6.57%0.26%2.01% City of Lino LakesProposed 2020 Revenues Property Tax $8,232,124 $8,407,756 2.13% Licenses & Permits 902,459 932,346 3.31% Intergovernmental 577,106 616,459 6.82% Fines & Forfeitures 119,132 116,100 (2.55%) Charges for Service 303,259 297,337 (1.95%) Interest Income 30,000 30,000 0.00% Transfers & Misc 810,236 795,172 (1.86%) Total Revenues $10,974,316 $11,195,170 2.01% City of Lino LakesProposed 2020 Revenues Property Tax 75.10% Licenses & Permits 8.33% Intergovernmental 5.51%Fines & Forfeits 1.04% Chgs for Service 2.66% Interest 0.27%Tfrs & Misc 7.10% Property Tax Licenses & Permits Intergovernmental Fines & Forfeits Chgs for Service Interest Tfrs & Misc City of Lino LakesProposed 2020 Expenditures 2019 2020 % Chg Administration 1,413,860 1,501,289 6.18% Community Development 822,423 816,922 (0.67%) Public Safety 4,998,131 5,135,173 2.74% Public Services 2,769,902 2,738,786 (1.12%) Other 970,000 1,003,000 3.40% Total 10,974,316 11,195,170 2.01% City of Lino LakesProposed 2020 Expenditures Administration 13.41% Community Development 7.30% Public Safety 45.87% Public Services 24.46% Tfrs & Other 8.96% Administration Community Development Public Safety Public Services Water and Sewer Operating Budgets City of Lino LakesProposed 2020 Water Budget $- $500 $1,000 $1,500 $2,000 $2,500 $1,117 $1,542 $2,100 2018 2019 2020 $K City of Lino LakesProposed 2020 Sewer Budget $- $500 $1,000 $1,500 $2,000 $2,500 $3,000 $1,963 $2,007 $2,339 2018 2019 2020 $K Thank You for AttendingDecember 9, 2019 CITY COUNCIL AGENDA ITEM 4A STAFF ORIGINATOR: John Swenson, Public Safety Director MEETING DATE: December 9, 2019 TOPIC: Resolution 19-176 Establishing the City’s Position Regarding Ambulance Service Changes VOTE REQUIRED: 3/5 INTRODUCTION The City of Lino Lakes has been notified that on June 1, 2020 our ambulance service provider will change. In an effort to properly prepare for this change and address increased ambulance response time staff is working to engage the regulatory authority and involved ambulance providers to ensure high quality ambulance services are delivered to our community members. BACKGROUND During the 3rd Quarter Public Safety Update on November 4, 2019, staff updated Council on impending changes to ambulance service providers that will take effect on June 1, 2020. MHealth Fairview provided staff this notice but provided no other information regarding service delivery. Ambulance service within Lino Lakes has been an on-going conversation with the topic being discussed at the January 7, 2019 Council Work Session and January 14, 2019 Council Meeting. During the January 14, 2019 Council Meeting, Resolution 19-07 was adopted by the Council. This resolution stated its support for legislation that requires local municipal approval. During the 2019 legislative session House File (HF) 1364 and Senate File (SF) 2136 were introduced, but neither piece of legislation was given a hearing in the House or the Senate. Both pieces of legislation would require local approval for any changes to ambulance service providers. Also noted during the 3rd Quarter Public Safety Update were several ambulance calls for service that are of concern for staff. Those calls noted during the presentation and those occurring after the presentation are: • 9/27/2019 – personal injury crash on interstate – 37 minute ambulance response time • 10/4/2019 – serious gun shot – 17 minute ambulance response time • 10/20/2019 – a fifteen (15) month old child with difficulty breathing – 22 minute ambulance response time • 10/22/2019 – altered state of consciousness – 24 minute ambulance response time • 11/19/2019 – stroke – 26 minute ambulance response time • 11/22/2019 – cardiac arrest – Deputy Director L’Allier assisted the transport of this patient and noted the EMT driving the ambulance did not know how to get to Regions Hospital Our staff have also noticed that Allina Ambulance has been responding to calls in our City more frequently due to North Ambulances being unavailable to respond. Public Safety Director Swenson attended the EMSRB Executive Board Meeting on October 22, 2019 and the EMSRB Board Meeting on November 21, 2019. At these meetings the state law and process for ambulance transfer of license (name change) or ownership change were discussed as part of the impending changes in our ambulance PSA (Primary Service Area). At this time the EMSRB Board has not rendered a decision as to whether the ambulance service change in the PSA that covers Lino Lakes is change of ownership or simply a transfer of license (change of name). This distinction will determine what path the EMSRB conducts to evaluate with the impending change in ambulance providers in our PSA. The statutory language that outlines the Transfer of License process is contained in Minnesota Statute 144E.14. This statute also provides details that would require EMSRB Board to determine the change is not a transfer of license but rather a change in ownership requiring a new application process. Details on the new application process is outlined in Minnesota Statute 144E.11. It should be noted that no public input would be accepted if the EMSRB Board determines the change is simply a transfer of license. As cited in MN 144E.14, if the EMSRB Board determines that “the proposed transfer would result in an addition of a new base of operations, expansion of the service’s primary service area, or provision of a new type or types of ambulance service, the board shall require the prospective licensee or owner to comply with section 144E.11.” The process would require public hearings on the proposed changes if more than five (5) written comments opposing the application are received by the EMSRB Board. Staff from the Anoka County Dispatch Center (ACDC) contacted Public Safety Director Swenson to express their concerns of the impending change of ambulance service in our PSA. Public Safety Director Swenson and Deputy Director L’Allier met with ACDC staff on November 27, 2019. ACDC staff explained the role of ACDC regarding dispatching of medicals throughout Anoka County and the role of Emergency Medical Dispatch Centers as secondary dispatch center. In Anoka County all medical calls for service throughout the County are answered at the ACDC to get emergency responders dispatched; this call is then transferred to a secondary dispatch center that are trained and certified to provide “pre-arrival” information as well as gather more detailed information that can be shared with the ambulance that is responding. In Anoka County all ambulance providers operate a secondary dispatch center / emergency medical dispatch center. Because ACDC staff are not trained or certified as Emergency Medical Dispatchers, nor is the Anoka County Dispatch Center staff to perform this function, all ambulance providers in Anoka County must operate a secondary dispatch center / emergency medical dispatch center. At this time ACDC staff, nor do we know, if MHealth Fairview Ambulance Service meets this requirement. During the December 2, 2019 Council Work Session, Staff provided Council with potential options available to the City to work toward improving the current level of ambulance service and ensuring ambulance service after June 1, 2020 meets community standards. RECOMMENDATION Approve the Resolution 19-176 establishing the City’s position regarding ambulance service changes. ATTACHMENTS City of Lino Lakes Resolution 19-176 CITY OF LINO LAKES RESOLUTION NO. 19-176 RESOLUTION ESTABLISHING THE CITY’S POSTION REGARDING AMBULANCE SERVICE CHANGES. WHEREAS, the Minnesota Emergency Medical Services Regulatory Board (EMSRB) is empowered to regulate and assign a Primary Service Area (PSA) for all ambulance services in the State of Minnesota; and WHEREAS, current law and rules do not require local jurisdiction approval for changes to an ambulance PSA; and WHEREAS, changes in ambulance services impact emergency medical services delivered to a local jurisdiction’s residents; and WHEREAS, local jurisdictions first response agencies are a vital member of emergency medical services; and WHEREAS, any changes to ambulance services in local jurisdictions may require a local jurisdiction to change response protocols resulting in budgetary impacts for the local jurisdiction; and WHEREAS, the residents of the City of Lino Lakes has experienced long response times for ambulance service over the last several months. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City o f Lino Lakes, Minnesota does hereby state its support for the following: 1. Request that EMSRB Board find that the June 1, 2020 change in ambulance service for the PSA that covers the City of Lino Lakes does meet the requirement set out in MN 144E.14 to require a new application as set out in MN 144E.11. 2. Continue to support legislative changes, as outlined in City of Lino Lakes Resolution 19-07, that would require local approval for any changes in ambulance services. 3. Direct staff to research avenues to make application to the EMSRB to provide ambulance service for City of Lino Lakes. Adopted by the Council of the City of Lino Lakes this ____ day of _____ 2019. The motion for the adoption of the foregoing resolution was introduced by Council Member _____________and was duly seconded by Council Member ___________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ______________________________ Jeff Reinert, Mayor ATTEST: ________________________________ Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 6A STAFF ORIGINATOR: Diane Hankee MEETING DATE: December 9, 2019 TOPIC: East Cedar Street & 24th Avenue/Elmcrest Avenue North Improvement Project i. Consider Resolution 19-156, Second Amendment to the Joint Powers Agreement ii. Consider Resolution 19-175, Approve Plans and Specifications and Authorize Advertisement for Bids VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting council consideration to approve the amendment to the joint powers agreement with the City of Hugo for the East Cedar Street & 24th Avenue/Elmcrest Avenue North Improvement Project and consider approval of the Plans and Specifications and Advertisement for Bids. BACKGROUND On March 11, 2019, the City Council approved a Joint Powers Agreement (JPA) with the City of Hugo for cost sharing of the East Cedar Street & 24th Avenue/Elmcrest Avenue North Improvement Project. The project includes paving 24th Avenue/Elmcrest Avenue from Tart Lake Road to the south a distance of 2,300 feet, and East Cedar Street from Otter Lake Road to the east a distance of 2,600 feet. As outlined in the JPA the East Cedar Street improvements are the financial responsibility of the City of Lino Lakes and the 24th Avenue/Elmcrest Avenue improvements are the financial responsibility of the City of Hugo. On June 10, 2019, the City Council ordered the project, approved the plans and specifications and authorized the advertisement for bidding. Bids were received for the project on Thursday, August 15, 2019. A total of four bids were received. The low bid was 23% higher than the engineer’s estimate. On August 19, 2019, the City of Hugo passed a Resolution in support of rejecting bids with the intent to rebid the project for construction in 2020. On August 26, 2019, the City Council passed a Resolution in support of rejecting the bids with the intent to rebid the project for construction in 2020. On September 3, 2019, the City of Hugo approved an Amendment to the Joint Powers Agreement to change the construction schedule from 2019 to 2020. On September 23, 2019, the City of Lino Lakes also approved this Amendment to the Joint Powers Agreement. Since the Amendment was passed, the City of Hugo has received indications that there may be development interest on a parcel adjacent to Elmcrest Avenue. The City of Hugo therefore wishes to include a bid alternate for the extension of sanitary sewer and watermain to serve this property, should it develop in the future. The Second Amendment indicates that all engineering invoices to prepare the bid alternate will be billed to and paid for directly by the City of Hugo. The City of Hugo approved a Second Amendment to the Joint Powers Agreement on November 18, 2019. RECOMMENDATION Staff is recommending approval of Resolution 19-156, Amending the Joint Powers Agreement, East Cedar Street & 24th Avenue/Elmcrest Avenue North Improvement Project. Staff is also recommending approval of Resolution 19-175, Approving Plans and Specifications and Authorizing Advertisement for Bids, East Cedar Street & 24th Avenue/Elmcrest Avenue North Improvement Project. ATTACHMENTS 1. Resolution No. 19-156 2. Resolution No. 19-175 3. Joint Powers Agreement 4. Amendment to the Joint Powers Agreement 5. Second Amendment to the Joint Powers Agreement CITY OF LINO LAKES RESOLUTION NO. 19-156 RESOLUTION APPROVING THE SECOND AMENDMENT TO THE JOINT POWERS AGREEMENT FOR THE EAST CEDAR STREET & 24TH AVENUE/ELMCREST AVENUE NORTH IMPROVEMENT PROJECT WHEREAS, the Joint Powers Agreement was previously executed for the East Cedar Street & 24th Avenue/Elmcrest Avenue North Improvement Project by the City of Lino Lakes on March 11, 2019, and by the City of Hugo on March 26, 2019; and WHEREAS, the Joint Powers Agreement was previously amended by the City of Hugo on September 3, 2019, and the City of Lino Lakes on September 23, 2019, to change the construction schedule from 2019 to 2020; and WHEREAS, it is mutually understand and agreed by and between the City of Hugo and the City of Lino Lakes to amend the previously executed agreement as follows: ADD: WHEREAS, the City of Hugo has received indications there may be development interest on a parcel adjacent to Elmcrest Avenue and the City of Hugo therefore wishes to include a bid alternate for the extension of sanitary sewer and watermain to said property; and WHEREAS, all engineering invoices to prepare this bid alternate will be billed to and paid for directly by the City of Hugo; and All other terms and conditions that are not hereby amended are to remain in effect for the duration of the contract. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes that the Joint Powers Agreement between the City of Hugo and the City of Lino Lakes for the 24th Avenue/Elmcrest Avenue & East Cedar Street Roadway Improvement Project is amended. Adopted by the Council of the City of Lino Lakes this 9th day of December, 2019. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY OF LINO LAKES RESOLUTION NO. 19-175 RESOLUTION APPROVE PLANS AND SPECIFICATIONS, AND AUTHORIZE ADVERTISEMENT FOR BIDS FOR THE EAST CEDAR STREET AND 24TH AVENUE/ELMCREST AVENUE NORTH IMPROVEMENT PROJECT WHEREAS, a Joint Powers Agreement was executed for the East Cedar Street & 24th Avenue/Elmcrest Avenue North Improvement Project by the City of Lino Lakes on March 11, 2019, and by the City of Hugo on March 26, 2019; and WHEREAS, on June 10, 2019, the City Council approved resolution 19-67 Approving the Plans and Specifications. and WHEREAS, on August 26, 2019, the City Council rejected the bids received on August 15, 2019, and authorized the City Clerk to return the bid bonds to contractors, and WHEREAS, the Joint Powers Agreement was amended by the City of Hugo on September 3, 2019, and the City of Lino Lakes on September 23, 2019, to change the construction schedule from 2019 to 2020; and WHEREAS, the Joint Powers Agreement was amended a second time by the City of Hugo on November 18, 2019, to add a bid alternate for the extension of sanitary sewer and watermain to a parcel adjacent to Elmcrest Avenue to be invoiced to the City of Hugo; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota: Orders the East Cedar Street & 24th Avenue/Elmcrest Avenue North Improvement Project and approves the plans and specifications, a copy of which is on file at City Hall. The City Engineer is directed to advertise for bids, and provide bidding administration. The City clerk shall prepare and cause to be inserted in the official paper and in Finance and Commerce an advertisement for bids for the making of such improvement under such approved plans and specifications. The advertisement shall be published for two weeks, shall specify the work to be done, shall state that bids will be received by the Clerk, at which time they will be publicly opened at the City Hall by the City Clerk and Engineer, will then be tabulated, and will be considered by the Council at 6:30 p.m. on February 10th, 2020, in the Council chambers of the City Hall. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier’s check, bid bond or certified check payable to the Clerk for five (5) percent of the amount of such bid. Adopted by the Council of the City of Lino Lakes this 9th day of December 2019. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 6B STAFF ORIGINATOR: Diane Hankee, City Engineer MEETING DATE: December 9, 2019 TOPIC: Consider Resolution No. 19-157, Approving Final Payment, Well No. 7 Screened Well Test VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting council action to finalize the Well No. 7 Screened Well Test project. BACKGROUND On June 10, 2019, the City Council awarded the Well No. 7 Screened Well Test contract to Traut Companies. The construction contract was in the amount of $74,360.00 and the final payment earned by the contractor for this project is $68,427.50. The contract was under budget by $5,932.50. The final payment to Traut Companies is for $3,075.00. This project was funded through the trunk water fund. RECOMMENDATION Approve Resolution No. 19-157, Approving Final Payment, Well No. 7 Screened Well Test in the amount of $3,075.00 to Traut Companies. ATTACHMENTS 1. Resolution 19-157 2. Final Pay Request CITY OF LINO LAKES RESOLUTION NO. 19-157 APPROVING FINAL PAYMENT FOR WELL NO. 7 SCREENED TEST WELL WHEREAS, pursuant to resolution 19-71 of the Council adopted June 10, 2019, awarding the contract for the construction of Well No. 7 screened test well to Traut Companies. WHEREAS, a complete summary of costs are detailed in Payment No. 2 (Final); NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes that Payment Request No. 2 (Final) is approved for a final contract amount of $68,427.50. Adopted by the Council of the City of Lino Lakes this 9th day of December, 2019. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 6C STAFF ORIGINATOR: Diane Hankee, City Engineer MEETING DATE: December 9, 2019 TOPIC: Resolution No. 19-128, Accepting Quotes and Awarding a Construction Contract, 2019 Surface Water Maintenance Project 2 VOTE REQUIRED: 3/5 Vote Required INTRODUCTION Staff is requesting authorization to accept quotes and award the construction contract for the 2019 Surface Water Maintenance Project 2. BACKGROUND The City’s annual Surface Water Management Program (SWMP) includes maintenance projects in conformance with City’s Surface Water Pollution and Prevention Plan and the City’s Programmatic Maintenance Agreement with the Rice Creek Watershed District. The City has a program where storm water management features are inspected annually. The City’s annual General Fund Streets Budget includes $140,000 for Surface Water Maintenance projects. In March of this year, the City completed the Diane Street pond excavation project at a cost of $59,000.00 including direct and indirect costs. The remaining budget is $81,000. Staff has received quotes to complete a second Surface Water Maintenance Project. The scope of the second maintenance project includes cleaning of storm sewer structures, removal of vegetation and sediment in stormwater ditches, and storm sewer weir structure replacement. Sites are selected for maintenance based on public input, input from Public Works, and feasibility of locations. Quotes for the Surface Water Maintenance Project 2 were solicited on November 13, 2019. One quote was received for the above-referenced project on November 25, 2019. The submitted quote was checked for mathematical accuracy and tabulated. CONTRACTOR TOTAL QUOTE Olson’s Sewer Service, Inc. $35,065.80 CW Houle, Inc. Did not quote. Penn Contracting Inc. Did not quote. North Pine Aggregate Did not quote. The low quote was submitted by Olson’s Sewer Service, Inc., Forest Lake, Minnesota, in the amount of $35,065.80. The project is scheduled to begin in the next two weeks. Construction notices will be mailed out to the effected neighborhoods. The completion date for this project is June 28, 2020, however we anticipate substantial completion is this winter. Staff recommends awarding the project to Olson’s Sewer Service, Inc. RECOMMENDATION Staff recommends adoption of Resolution No. 19-128 accepting quotes and awarding a construction contract for the 2019 Surface Water Maintenance Project 2, in the amount of $35,065.80 to Olson’s Sewer Service, Inc. ATTACHMENTS 1. Resolution No. 19-128 2. Site Map CITY OF LINO LAKES RESOLUTION NO. 19-128 RESOLUTION ACCEPTING QUOTES, AND AWARDING A CONSTRUCTION CONTRACT, 2019 SURFACE WATER MAINTENANCE PROJECT 2 WHEREAS, pursuant to a request for quotes for the construction of the 2019 Surface Water Maintenance Project 2, one quote was received: Olson’s Sewer Service, Inc. in the amount of $35,065.80; and WHEREAS, it appears that Olson’s Sewer Service, Inc. is the lowest responsible quote; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes that the Mayor and Clerk are hereby authorized and directed to enter into a contract with Olson’s Sewer Service, Inc. in the amount of $35,065.80, in the name of the City of Lino Lakes, for the construction of the 2019 Surface Water Maintenance Project 2 according to the plans and specifications approved by the City Council and on file in the office of the City Clerk; and Adopted by the Council of the City of Lino Lakes this 9th day of December, 2019. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk !. !. !. !. %&d( %&d( %&c( %&c( Peltier Lake George Watch Lake Marshan Lake Centerville Lake Rice Lake Reshanau Lake Baldwin Lake Amelia Lake Otter Lake Site 1839 Oak Lane Site 21205 Peregrine Circle Site 48195 Diane Street Site 34th Ave/Lilac Street Intersection LakeDrInterstate 35W In te rs ta te 3 5 W Mill RdHodgson RdHodgs onR d Main StM ai n StLake Dr77th St 20th AveM oundT r a il20th AveInterstate 35EInterstate 35ETownCenter PkwyOld BirchStLamotteDrOtterLakeRd21st AveEagle CtAsh St S Glen Trail 80th St Rondeau Lake Rd WNordin StAqua Circle DupreRdKilldeerDrBaldEagleBlvdWVilla ge Dr 79th St Oak Ln Black Duck Dr W Shadow Lake DrMarilyn DrButternut St Birch CtElm St B a y D r C o u n t r y L a k e s D rBirch St Baldwin Lake RdTartLakeRd Ulmer Dr Fox R d ElbeStBrian DrPeltierLake D rCarlSt Egre t Ln IvyRidgeLnWoodduck TrailRobinson Dr Arrowhead Dr BeaverPondWayLangerLnFall DrDianeStCl ear wat er CreekDr74th St Gordon AveDeer woodLnRedFoxRdHeritage St W h i t e OakRdF a wn LnJoseph CtWare RdSorel St 21stAveSHolly DrLindaLnFox RdShermanLakeRdPheasant RunSUnity AveA r lo Ln Laurene AveLilac St Center St SiouxLnDeer Ct Lois Ln County PkwyHTec kl a Ct Centerville RdAqua L n StellaLnSunrise DrChestnut St G ra y HeronDr2nd AveCount y PkwyH PetersonTrailIvy CtL e a Ct 70th StOldMi l l R d F lo ra C tTerraCt RavensCt TeleLn ParkCt Glenview Dr IvyR id g e C tH a w t h o r n Rd 73rd S tOakCt C e n te rStNancyDr Ric e Ct 64th St 62nd St OtterLakeServiceRdHokahDrJames St Karth RdApol l oC t Heat herCt Hol l owLn4th AveBloomCtDanubeStOspreyCtJeanne DrLavalle DrEvergreenTrail R olli n gHillsDrEShadowLakeDr White Pine RdMeadow CtPalmS t Lois Ln AspenL n FoxtailD r Eagle TrailI v e r so n C tMarv y St 77th St T e a l C tPeltierLakeDrCedar St RiverBirchPlPatti DrCountryLn64th St Carl St MolitorDr Olive StOrange St SargentCtNFa irview St AppleLnSandhillDr Marshan Ln 72nd St P l u m Ln BluebillLnMaple St 81 st St Unnamed Wo o d rid g e LnUnnamed AenonPlEnidTrailFoxRd4th AveLakeview DrShad AveRondeau Lake Rd WOtte r LakeDr County P kw y G W o o d lan d D rCaroleDrRondeauLakeRdELeonard AveApollo Dr81st St Rice Lake DrRiceLakeLnHolly CtRehbein St CountyPkwyECountyPkwyHHolly Dr !.2019 Stormwater Maintenance 0 3,500Feet¯Site Location Map 2019 Stormwater Maintenance Project Lino Lakes, MN Document Path: K:\013522-000\GIS\Maps\2019StormwaterMaintenance.mxd Date Saved: 11/26/2019 10:17:20 AM1 inch = 3,500 feet CITY COUNCIL AGENDA ITEM 6D STAFF ORIGINATOR: Diane Hankee, City Engineer MEETING DATE: December 9, 2019 TOPIC: Consider Resolution No. 19-163, Approving Payment No. 5 and Final, 2019 Mill and Overlay Street Improvement Project VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting council consideration to finalize the 2019 Mill and Overlay Street Improvement Project. BACKGROUND On April 8, 2019, the City Council awarded the bid for the 2019 Mill and Overlay Project to North Valley, Inc. in the amount of $546,809.69. Construction of the project began in early May. On June 24, City Council approved a change order in the amount of $149,100 to repair watermain breaks prior to the final lift of bituminous. Based on findings during construction and in coordination with public works staff, additional water system repair was completed which resulted in exceeding the change order amount. The project was successfully completed in October with the construction costs for the base bid items coming in under budget. Funding for the road improvement portion of the project is through the City’s Annual Pavement Management Fund. Funding for the watermain repair portion of the project is through the City’s Water Operating Fund. RECOMMENDATION Approve Resolution No. 19-163, Approving Payment No. 5 and Final, 2019 Mill and Overlay Street Improvements Project in the amount of $151,221.94 to North Valley, Inc. ATTACHMENTS 1. Resolution 19-163 2. Pay Request No. 5 & Final CITY OF LINO LAKES RESOLUTION NO. 19-163 APPROVING PAYMENT NO. 5 AND FINAL FOR THE 2019 MILL AND OVERLAY STREET IMPROVEMENT PROJECT WHEREAS, on April 8, 2019 the City Council passed resolution 19-43, awarding the contract for the 2019 Mill and Overlay Street Improvements Project to North Valley, Inc.; WHEREAS, on June 24, 2019 the City Council passed resolution 19-80, approving Change Order No. 1 for watermain repairs in the amount of $149,100.00; WHEREAS, a complete summary of costs are detailed in Payment No. 5 (Final); NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes that Payment Request No. 5 (Final) is approved for a final contract amount of $745,102.04. Adopted by the Council of the City of Lino Lakes this 9th day of December, 2019. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk Contract Amounts Original Contract $546,809.69 Contract Changes $149,100.00 Revised Contract $695,909.69 Funds Encumbered Original $546,809.69 Additional N/A Total $546,809.69 Work Certified To Date Base Bid Items $545,348.84 Backsheet $0.00 Change Order $199,753.20 Supplemental Agreement $0.00 Work Order $0.00 Material On Hand $0.00 Total $745,102.04 Amount Paid This Final Pay Voucher $151,221.94 R-012972-000 $119,965.09 $745,102.04 $0.00 $593,880.10 $151,221.94 $745,102.04 Percent Retained: 0.0000% Work Certified This Pay Voucher Work Certified To Date Less Amount Retained Less Previous Payments Amount Paid This Pay Voucher Total Amount Paid To Date I hereby certify that a Final Examination has been made of the noted Contract, that the Contract has been completed, that the entire amount of Work Shown in this Final Voucher has been performed and the Total Value of the Work Performed in accordance with, and pursuant to, the terms of the Contract is as shown in this Final Voucher. Approved By Project Engineer Date Approved By North Valley, Inc. Contractor Date CITY OF LINO LAKES 600 Town Center Parkway Lino Lakes, MN 55014-1182 Project R-012972-000 - 2019 Mill & Overlay Street Improvements Final Pay Voucher No. 5 Contractor: North Valley, Inc. 20015 Iguana Street NW Nowthen, MN 55330 Contract No. Vendor No. For Period: 10/10/2019 - 11/7/2019 Warrant # __________ Date ___________ Page 1 of 8Pay Voucher Approved By City of Lino Lakes Date 1 04/08/2019 05/17/2019 $332,305.40 $16,615.27 $315,690.13 2 05/18/2019 07/25/2019 $72,656.14 $3,632.81 $69,023.33 3 07/26/2019 08/09/2019 $149,100.00 $7,455.00 $141,645.00 4 08/10/2019 10/09/2019 $71,075.41 $3,553.77 $67,521.64 5 10/10/2019 11/07/2019 $119,965.09 ($31,256.85)$151,221.94 Totals:$745,102.04 $0.00 $745,102.04 R-012972-000 Payment Summary No. From Date To Date Work Certified Per Pay Voucher Amount Retained Per Pay Voucher Amount Paid Per Pay Voucher UNF 745,102.01 0.00 593,880.07 151,221.95 745,102.01 Totals: $745,102.01 $0.00 $593,880.07 $151,221.95 $745,102.01 R-012972-000 Funding Category Report Funding Category No. Work Certified To Date Less Amount Retained Less Previous Payments Amount Paid This Pay Voucher Total Amount Paid To Date UNF Unfunded 151,221.95 695,909.69 546,809.69 745,102.01 Totals: $151,221.95 $695,909.69 $546,809.69 $745,102.01 R-012972-000 Funding Source Report Accounting No. Funding Source Amount Paid This Pay Voucher Revised Contract Amount Funds Encumbered To Date Paid To Contractor To Date CITY OF LINO LAKES 600 Town Center Parkway Lino Lakes, MN 55014-1182 Project No. R-012972-000 Final Pay Voucher No. 5 Page 2 of 8Pay Voucher SCHEDULE A - STREET SURFACE IMPROVEMENTS 1 2021.501 MOBILIZATION LS $6,955.64 1 0.5 $3,477.82 1 $6,955.64 2 2104.502 REMOVE CASTING EACH $107.01 2 0 $0.00 0 $0.00 3 2104.503 SAWING BIT PAVEMENT (FULL DEPTH) L F $4.28 136 9.5 $40.66 100.5 $430.14 4 2104.503 REMOVE CURB & GUTTER L F $6.73 1465 24 $161.52 1395 $9,388.35 5 2104.504 REMOVE CONCRETE DRIVEWAY PAVEMENT S Y $12.80 67 0 $0.00 3.6 $46.08 6 2104.504 REMOVE BITUMINOUS DRIVEWAY PAVEMENT S Y $8.83 44 572.7 $5,056.94 572.7 $5,056.94 7 2104.504 REMOVE BITUMINOUS PAVEMENT S Y $26.75 3.5 0 $0.00 61.1 $1,634.43 8 2106.507 EXCAVATION - COMMON C Y $31.17 186 22.6 $704.44 65.5 $2,041.64 9 2106.507 EXCAVATION - SUBGRADE C Y $31.16 371 0 $0.00 0 $0.00 10 2106.507 SELECT GRANULAR EMBANKMENT (CV) C Y $10.93 371 0 $0.00 0 $0.00 11 2112.519 SUBGRADE PREPARATION RDST $188.89 34 0 $0.00 34 $6,422.26 12 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR $144.46 20 20 $2,889.20 20 $2,889.20 13 2211.507 AGGREGATE BASE (CV) CLASS 5 C Y $0.01 204 0 $0.00 0 $0.00 14 2215.504 FULL DEPTH RECLAMATION S Y $2.80 11110 0 $0.00 11215 $31,402.00 15 2331.603 JOINT ADHESIVE L F $0.58 7352 0 $0.00 7421 $4,304.18 16 2232.504 MILL BITUMINOUS SURFACE (1.5") S Y $4.86 578 520 $2,527.20 520 $2,527.20 17 2357.506 BITUMINOUS MATERIAL FOR TACK COAT GAL $3.21 670 95 $304.95 630 $2,022.30 18 2360.504 TYPE SP 12.5 WEAR CRS MIX (2;B)2.5" THICK S Y $33.71 25 14.5 $488.80 14.5 $488.80 19 2360.504 TYPE SP 12.5 WEAR CRS MIX (2;B)3.0" THICK S Y $54.72 44 28 $1,532.16 28 $1,532.16 R-012972-000 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date CITY OF LINO LAKES 600 Town Center Parkway Lino Lakes, MN 55014-1182 Project No. R-012972-000 Final Pay Voucher No. 5 Page 3 of 8Pay Voucher 20 2360.509 TYPE SP 9.5 WEARING COURSE MIX (2;C) TON $68.70 1136 0 $0.00 1063.72 $73,077.56 21 2360.509 TYPE SP 12.5 NON WEAR COURSE MIX (2;C) TON $66.96 1381 100.14 $6,705.37 1646 $110,216.16 22 2504.602 ADJUST GATE VALVE & BOX EACH $294.28 9 2 $588.56 9 $2,648.52 23 2504.602 IRRIGATION SYSTEM REPAIR EACH $267.52 11 24 $6,420.48 48 $12,840.96 24 2506.502 ADJUST FRAME & RING CASTING EACH $722.32 21 4 $2,889.28 21 $15,168.72 25 2506.602 REPAIR CATCH BASINS EACH $428.04 4 0 $0.00 4 $1,712.16 26 2506.602 CHIMNEY SEALS EACH $184.14 21 0 $0.00 0 $0.00 27 2506.502 CASTING ASSEMBLY EACH $909.59 2 0 $0.00 2 $1,819.18 28 2521.518 6" CONCRETE WALK S F $11.70 183 0 $0.00 130.5 $1,526.85 29 2531.503 CONCRETE CURB & GUTTER DESIGN SPECIAL L F $26.54 1465 320 $8,492.80 1691 $44,879.14 30 2531.504 6" CONCRETE DRIVEWAY PAVEMENT S Y $69.05 67 0 $0.00 3.6 $248.58 31 2531.618 TRUNCATED DOMES S F $67.20 48 16.5 $1,108.80 67.5 $4,536.00 32 2540.602 TEMPORARY MAIL BOX EACH $48.15 5 0 $0.00 4 $192.60 33 2557.602 REPAIR DOG FENCE EACH $214.02 11 8 $1,712.16 18 $3,852.36 34 2563.601 TRAFFIC CONTROL LS $2,461.22 1 0.5 $1,230.61 1 $2,461.22 35 2573.501 STABILIZED CONSTRUCTION EXIT LS $144.47 1 0 $0.00 1 $144.47 36 2573.502 STORM DRAIN INLET PROTECTION EACH $133.76 16 0 $0.00 16 $2,140.16 37 2573.503 SEDIMENT CONTROL LOG TYPE STRAW L F $4.01 1100 0 $0.00 0 $0.00 38 2574.507 COMMON TOPSOIL BORROW C Y $53.51 20 58 $3,103.58 84 $4,494.84 39 2575.504 SODDING TYPE LAWN S Y $14.98 524 252 $3,774.96 692 $10,366.16 Totals For Section SCHEDULE A - STREET SURFACE $53,210.29 $369,466.96 R-012972-000 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date CITY OF LINO LAKES 600 Town Center Parkway Lino Lakes, MN 55014-1182 Project No. R-012972-000 Final Pay Voucher No. 5 Page 4 of 8Pay Voucher IMPROVEMENTS: SCHEDULE B - FIRE STATION #1 SURFACE IMPROVEMENTS 40 2021.501 MOBILIZATION LS $1,765.66 1 0.5 $882.83 1 $1,765.66 41 2104.503 SAWING BIT PAVEMENT (FULL DEPTH) L F $4.28 100 81 $346.68 109 $466.52 42 2104.503 REMOVE CURB & GUTTER L F $11.22 217 0 $0.00 86 $964.92 43 2104.504 REMOVE BITUMINOUS PAVEMENT S Y $13.38 10 10 $133.80 10 $133.80 44 2106.507 EXCAVATION - COMMON C Y $31.17 45 0 $0.00 10 $311.70 45 2106.507 EXCAVATION - SUBGRADE C Y $31.16 89 0 $0.00 0 $0.00 46 2106.507 SELECT GRANULAR EMBANKMENT (CV) C Y $10.94 89 0 $0.00 0 $0.00 47 2112.519 SUBGRADE PREPARATION RDST $588.58 4 0 $0.00 4 $2,354.32 48 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR $144.46 5 5 $722.30 5 $722.30 49 2211.507 AGGREGATE BASE (CV) CLASS 5 C Y $0.01 49 0 $0.00 49 $0.49 50 2215.504 FULL DEPTH RECLAMATION S Y $6.00 2667 0 $0.00 2667 $16,002.00 51 2331.603 JOINT ADHESIVE L F $0.58 867 0 $0.00 875 $507.50 52 2357.506 BITUMINOUS MATERIAL FOR TACK COAT GAL $3.21 147 0 $0.00 175 $561.75 53 2360.509 TYPE SP 9.5 WEARING COURSE MIX (2;C) TON $75.78 249 0 $0.00 384.2 $29,114.68 54 2360.509 TYPE SP 12.5 NON WEAR COURSE MIX (2;C) TON $72.07 332 16.93 $1,220.15 371.29 $26,758.87 55 2531.503 CONCRETE CURB & GUTTER DESIGN SPECIAL L F $26.54 217 0 $0.00 86 $2,282.44 56 2563.601 TRAFFIC CONTROL LS $321.03 1 0.5 $160.52 1 $321.03 57 2573.501 STABILIZED CONSTRUCTION EXIT LS $133.77 1 0 $0.00 1 $133.77 SEDIMENT R-012972-000 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date CITY OF LINO LAKES 600 Town Center Parkway Lino Lakes, MN 55014-1182 Project No. R-012972-000 Final Pay Voucher No. 5 Page 5 of 8Pay Voucher 58 2573.503 CONTROL LOG TYPE STRAW L F $4.01 100 0 $0.00 0 $0.00 59 2574.507 COMMON TOPSOIL BORROW C Y $53.50 5 0 $0.00 0 $0.00 60 2575.504 SODDING TYPE LAWN S Y $14.98 73 0 $0.00 0 $0.00 61 2582.503 4" SOLID LINE MULTI COMP L F $3.62 866 914.18 $3,309.33 914.18 $3,309.33 Totals For Section SCHEDULE B - FIRE STATION #1 SURFACE IMPROVEMENTS:$6,775.61 $85,711.08 ALTERNATE 1 - DEERWOOD LANE SURFACE IMPROVEMENTS 62 2021.501 MOBILIZATION LS $1,979.69 1 0.5 $989.85 1 $1,979.69 63 2104.503 SAWING BIT PAVEMENT (FULL DEPTH) L F $4.28 28 0 $0.00 28 $119.84 64 2104.503 REMOVE CURB & GUTTER L F $6.73 358 0 $0.00 288 $1,938.24 65 2104.504 REMOVE CONCRETE DRIVEWAY PAVEMENT S Y $12.81 11 0 $0.00 0 $0.00 66 2104.504 REMOVE BITUMINOUS DRIVEWAY PAVEMENT S Y $8.84 25 5.13 $45.35 54.83 $484.70 67 2106.507 EXCAVATION - COMMON C Y $31.14 58 0 $0.00 10.4 $323.86 68 2106.507 EXCAVATION - SUBGRADE C Y $31.16 116 0 $0.00 0 $0.00 69 2106.507 SELECT GRANULAR EMBANKMENT (CV) C Y $10.92 116 0 $0.00 0 $0.00 70 2112.519 SUBGRADE PREPARATION RDST $188.89 9 0 $0.00 9 $1,700.01 71 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR $144.46 10 10 $1,444.60 10 $1,444.60 72 2211.507 AGGREGATE BASE (CV) CLASS 5 C Y $0.01 61 7 $0.07 7 $0.07 73 2215.504 FULL DEPTH RECLAMATION S Y $3.12 3451 0 $0.00 3470 $10,826.40 74 2331.603 JOINT ADHESIVE L F $0.58 1960 17 $9.86 2033 $1,179.14 75 2357.506 BITUMINOUS MATERIAL FOR TACK COAT GAL $3.21 190 160 $513.60 160 $513.60 76 2360.504 TYPE SP 12.5 WEAR CRS MIX S Y $54.70 25 0 $0.00 0 $0.00 R-012972-000 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date CITY OF LINO LAKES 600 Town Center Parkway Lino Lakes, MN 55014-1182 Project No. R-012972-000 Final Pay Voucher No. 5 Page 6 of 8Pay Voucher (2;B)3.0" THICK 77 2360.509 TYPE SP 9.5 WEARING COURSE MIX (2;C) TON $68.70 322 0 $0.00 340.04 $23,360.75 78 2360.509 TYPE SP 12.5 NON WEAR COURSE MIX (2;C) TON $66.96 429 59.77 $4,002.20 403.76 $27,035.77 79 2504.602 ADJUST GATE VALVE & BOX EACH $294.28 1 0 $0.00 0 $0.00 80 2504.602 IRRIGATION SYSTEM REPAIR EACH $267.53 4 0 $0.00 8 $2,140.24 81 2506.502 ADJUST FRAME & RING CASTING EACH $722.32 5 0 $0.00 5 $3,611.60 82 2506.602 REPAIR CATCH BASINS EACH $428.04 1 0 $0.00 2 $856.08 83 2506.602 CHIMNEY SEALS EACH $184.14 5 0 $0.00 0 $0.00 84 2531.503 CONCRETE CURB & GUTTER DESIGN SPECIAL L F $26.54 358 0 $0.00 288 $7,643.52 85 2531.504 6" CONCRETE DRIVEWAY PAVEMENT S Y $69.05 11 0 $0.00 0 $0.00 86 2540.602 TEMPORARY MAIL BOX EACH $48.16 4 0 $0.00 0 $0.00 87 2557.602 REPAIR DOG FENCE EACH $214.02 4 0 $0.00 0 $0.00 88 2563.601 TRAFFIC CONTROL LS $321.03 1 0.5 $160.52 1 $321.03 89 2573.501 STABILIZED CONSTRUCTION EXIT LS $133.77 1 0 $0.00 1 $133.77 90 2573.502 STORM DRAIN INLET PROTECTION EACH $133.76 5 0 $0.00 5 $668.80 91 2573.503 SEDIMENT CONTROL LOG TYPE STRAW L F $4.01 300 0 $0.00 0 $0.00 92 2574.507 COMMON TOPSOIL BORROW C Y $53.50 5 0 $0.00 6 $321.00 93 2575.504 SODDING TYPE LAWN S Y $14.98 120 144.19 $2,159.97 238.19 $3,568.09 Totals For Section ALTERNATE 1 - DEERWOOD LANE SURFACE IMPROVEMENTS:$9,326.02 $90,170.80 Change Order 1 - WATERMAIN REPAIR 94 2504.602 WATER VALVE REPAIR EACH $7,100.00 21 7.1342535 $50,653.20 28.1342535 $199,753.20 Totals For Change Order 1 - WATERMAIN REPAIR: $50,653.20 $199,753.20 R-012972-000 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date CITY OF LINO LAKES 600 Town Center Parkway Lino Lakes, MN 55014-1182 Project No. R-012972-000 Final Pay Voucher No. 5 Page 7 of 8Pay Voucher Project Totals:$119,965.12 $745,102.04 R-012972-000 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date CO1 Change Order 6/21/2019 WATERMAIN REPAIR. $149,100.00 $199,753.20 Contract Change Totals: $149,100.00 $199,753.20 R-012972-000 Contract Changes No. Type Date Explanation Estimated Amount Amount Paid To Date CITY OF LINO LAKES 600 Town Center Parkway Lino Lakes, MN 55014-1182 Project No. R-012972-000 Final Pay Voucher No. 5 Page 8 of 8Pay Voucher CITY COUNCIL AGENDA ITEM 6E STAFF ORIGINATOR: Michael Grochala, Community Development Director MEETING DATE: December 9, 2019 TOPIC: Consider Resolution No. 19-165, Approving 2020 Voluntary Cost Sharing Agreement, Anoka County Regional Economic Development Partnership VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting council consideration to approve the Voluntary Cost Share Agreement for participation in the Anoka County Regional Economic Development Partnership. BACKGROUND In October of 2018 the City Council approved the Memorandum of Understanding (MOU) establishing the Anoka County Regional Economic Development partnership. Participants include Anoka County, Connexus Energy, North Metro Chamber of Commerce, and all 21 municipalities and townships within Anoka County. The purpose of the partnership is to market and promote economic development within Anoka County. The 2019 cost share approved by the City Council was $1,193. The 2020 budget, recommended by the partnership’s executive committee following review by member communities, remains at $20,000.00. Lino Lake’s share for 2020 also remains at $1,193. The proposed budget includes the following activities: • Minnesota Commercial Association of Real Estate (MNCAR) Exchange property listing and report access. • Annual hosting costs for website maintenance and updates • Multiple real estate event sponsorships and panel presentations. • Marketing Materials • Annual broker and business leader programs. The City’s share of funding is included in the 2020 Economic Development budget. The partnership is continuing to be a valuable economic development resource for the City. RECOMMENDATION Staff is recommending approval of Resolution No. 19-165, Approving the Voluntary Cost Sharing Agreement for 2020. ATTACHMENTS 1. Resolution No. 19-165 2. Cost Share Agreement 3. 2019 ACRED Budget 4. ACRED 2019 Summary CITY OF LINO LAKES RESOLUTION NO. 19-165 APPROVING VOLUNTARY COST SHARING AGREEEMENT ANOKA COUNTY REGIONAL ECONOMIC DEVELOPMENT PARTNERSHIP WHEREAS, the County of Anoka, Connexus Energy, and; MetroNorth Chamber of Commerce, identified a need to promote economic development in Anoka County; and WHEREAS, the County, Connexus Energy and MetroNorth Chamber and 21 Communities within Anoka County entered into a Memorandum of Understanding (“MOU”) establishing a partnership to promote economic development within the County, and WHEREAS, the MOU provides for cost sharing between the municipalities of Anoka County to support continued services promoting the county-wide economic development initiative; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA, that the 2020 Voluntary Cost sharing Agreement is hereby approved and the Mayor and City Clerk are authorized to execute the agreement on behalf of the City. Adopted by the Council of the City of Lino Lakes this 9th day of December, 2019. The motion for the adoption of the foregoing resolution was introduced by Council Member _____________and was duly seconded by Council Member _____________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _____________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk ACHRA Contract # C0007031 1 VOLUNTARY COST SHARING AGREEMENT FOR ANOKA COUNTY ECONOMIC DEVELOPMENT THIS AGREEMENT is made between the County of Anoka, a political subdivision of the State of Minnesota (“County”), and the undersigned participating municipality (“City”), a municipal corporation organized under the laws of the State of Minnesota. WITNESSETH WHEREAS, the County and the City, along with other community partners, entered into a Memorandum of Agreement (“MOU”) on January 1, 2019, to set goals, create an action plan, and implement shared objectives in promoting economic development within Anoka County; WHEREAS, the MOU addresses the need for cost sharing between the County and municipalities of Anoka County to support continued services for website services, social media support, marketing assistance, and future services related to the county-wide economic development initiative; WHEREAS, an annual budget for the above activities was developed, including a formula for participating municipalities to provide proportional cost sharing based upon its population; NOW, THEREFORE, the parties understand and mutually agree as follows: 1. The budget for services related to website services, social media, marketing, and other supportive activities required for economic development, is currently set at $20,000.00 for calendar year 2020. 2. For 2020, the City agrees to contribute the sum of $0.057 per individual resident within its city limits, as a voluntary contribution to the economic development costs described above. 3. The City shall provide such payment annually, by the end of the first quarter in each calendar year, beginning in 2020. 4. Each calendar year, the County will provide an annual budget and proposed formula for the City’s use in calculating its contributions under this Agreement. 5. The City may opt out or cancel this Agreement by providing 30 days’ written notice to the County Administrator: Rhonda Sivarajah, 2100 Third Avenue, Ste. 700, Anoka, MN 55303. 6. This agreement shall terminate concurrently with the MOU, unless a City chooses to opt out or cancel this agreement prior to its expiration, as provided above. ACHRA Contract # C0007031 2 IN WITNESS WHEREOF, the parties of this Agreement have hereunto set their hands on the dates written below: ANOKA COUNTY: CITY: _________ By: _______________________________ By: _____________________________ Scott Schulte, Board Chair Dated: _____________________________ Dated: ___________________________ By: ________________________________ By: _____________________________ Karen Skepper , Executive Director ACHRA Dated: _____________________________ Dated: ___________________________ APPROVED AS TO FORM By: ______________________________ By: _____________________________ Christine Carney Assistant County Attorney 2019 Highlights of ACRED Partnership Marketing Tools: • ACRED Website Launch in January • Creation of a Regional Profile and Industry Profiles • Marketing materials for events • MN Technology Corridor Events • Sponsored & Attended MN Real Estate Journal Events o Medical Properties Summit (March) o Retail & Restaurant Summit (April) o MN Real Estate Journal Awards (April) o Land Development Summit (May) o Industrial/Economic Development Summit o Data Center Summit • 3M/PGA Open Event – hosted area businesses and real estate professionals to thank them for doing business in Anoka County – or to attract investment in Anoka County • ACRED Banking & Credit Union Event (paid for by area sponsorships, not ACRED budget) • UpRiver Real Estate – event for area real estate professionals to learn some area projects and leverage connections for future investment • Anoka County Business Summit – 140 business leaders attended the summit from across the county to learn about expansion planning resources and workforce initiatives to help their companies grow • Additional Event Presentations on the ACRED Partnership included: MN Real Estate Exchangers event, Chamber presentations, MNCAR Event presentation and Rotary presentations Projects • 87 Project Responses YTD o Types of responses – ▪ Sent property information to lead ▪ Connected business with a City ▪ Connected business with workforce resources ▪ Connected businesses with finance resources Municipality Assistance ACRED has brought resources to help municipalities (partners) with various needs in Economic Development. Examples of those projects can be seen below, plus a snapshot of feedback collected from the cities via survey monkey on the type of assistance received: • Coordination with property owners on the community’s behalf to help market or attract investment to their property • City marketing assistance, including: Community Profiles, market data, branding or economic development strategies, • Property Readiness assistance, including - development planning – including zoning reviews, marketing target properties, help with due diligence on a site • Based on city survey feedback, this was the type of assistance provided directly to the cities (See the chart below as well) - o Assistance using state or local financing tools for a project o Assistance with a business retention and expansion effort (home based businesses as well) o Making connections with real estate or banking professionals o Making connections with workforce resources for their area businesses (home based businesses as well) o Assistance with listing or searching for property information on MNCAR ACRED Partnership Meetings ACRED held three partner meetings in 2019 to cover the following items: • Business Retention Strategies for the region • Project assistance and incentives • ACRED updates and event strategies • Area workforce tools and resource In 2020 – three partnership meetings will be help with the following possible topics: transportation, site readiness and business retention and expansion strategies Chamber Partnerships ACRED has worked with all 7 area chambers on the following: • Event partnerships • Chamber strategy • Marketing the region • Coordination and collaboration between chambers • Connections between the business community and area chambers Workforce Development Partnerships • ACRED has formed a strong partnership with our CareerForce Center and area workforce initiatives including: o The economic development specialist sits on the Workforce Board and ensures economic development strategies are aligned with workforce strategies o Advocate for employer needs and explains industry changes and trends o Connects cities to area workforce resources for employers o Aligns chambers with area workforce initiatives Additional Partnerships • ACRED has worked with Open to Business on multiple projects providing the following information o Finding available properties for the business owner o Connecting them with local city contacts o Connecting them with state or local financing incentives for their projects Budget Change from 2019 budget MNCAR Properties Listing - Available site search engine on website, and access to pull property information for RFP's or pull data for businesses such as traffic counts, area demographics, etc. $8,200 Same Minnesota Marketing Partnership - Anoka County will remain part of the metropolitan economic development leaders to influence Minnesota's economic development marketing strategy, increase Anoka County's visibility and brand, bridge Minnesota Marketing with County-wide marketing, and access to exclusive site selector events. $625 Same MN Real Estate Journal - Event sponsorship and panel presentations - Connect with the regions brokers and developers at events that are often highly attended and informative. Invite cities as well. Four events will be sponsored with a County Representative Present at the event and on a panel. $4,500 Same UpRiver Event - This annual event is for commercial real estate and banking professionals to learn more about Anoka County, Plus will offer an educational piece and 2 hours of CE credits - Cost for breakfast provided and CE credit application $1,800 Same Annual Cost to host website (iceberg)$875 Decrease $300 Marketing Activities - this could include additional marketing items such as industry specific banners, 3M/PGA open items, etc. Or additional event attedances/sponsorships $1,500 New allocation of funds but same amount MNCAR Booth, October - Largest broker/development summit gathering of the year through MNCAR. Over 600 in attendance. $1,100 Increase $100 Conduct Annual Business Summit - Engage business leaders in Economic Development. This meeting should include an educational piece to update employers on economic development initiative and programs, but also gain their input into key challenges they may be facing $600 Decrease $200 Banking/Credit Union Event - Engage the financial institution community on the latest economic development news and resources to ensure they have the tools to help businesses grow in the Anoka County region. $800 New budget item, sponsors in 2019 Total $20,000 2020 Anoka County Regional Economic Development Budget CITY COUNCIL AGENDA ITEM 6F STAFF ORIGINATOR: Diane Hankee, PE City Engineer C. C. MEETING DATE: December 9, 2019 TOPIC: Consider Resolution 19-164, Authorize the Preparation of Plans and Specs, 2020 Street Rehabilitation Project VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting Council authorization to prepare plans and specifications for the 2020 Street Rehabilitation Project. BACKGROUND In accordance with the City’s Pavement Management Plan, streets are identified for annual maintenance. The pavement management plan analyzes the conditions for the bituminous roadways within the City, and recommends maintenance and repair strategies for the streets depending on their conditions. Streets were selected for the 2020 Street Rehabilitation Project based on pavement management criteria, coring reports, input from Public Works, traffic volumes, and feasibility of locations. The proposed 2020 Street Rehabilitation Project includes: Full Depth Mill and Overlay / Reclamation – Deerwood Lane from Birch Street south to Fox Road, and Fox Road from Deerwood Lane west to West Shadow Lake Drive Thin Overlay – Carl Street from 4th Avenue west 1,400 feet, Rehbein Street, 77th Street, and Gordon Avenue. Bid Alternate* for Olive Street, Eva Street, Orange Street, and Maple Street. Chip Seal, Crack Fill & Striping – City Hall Parking Lot and Town Center Parkway from Lake Drive to YMCA Curb Repair – Town Center Parkway south curb line from Lake Drive to YMCA and east entrance to City Hall parking lot *A bid alternate is being included in the event that we receive favorable bids and have the ability to complete additional work. Includes water system repairs - gate valve bolt replacement and investigative service replacement, similar to the 2019 Project The estimated total project cost including contingency and overhead and project funding: Pavement Management Fund State Aid Fund Water Operating Fund Full Depth M & O/ Reclamation $519,000 $160,000 Thin Overlay $158,000 Chip Seal $ 44,000 $ 62,000 Curb Repair $ 55,000 Total Estimated Cost $721,000 $117,000 $160,000 Budget $753,000 $117,000 $160,000 The project schedule parallels the Apollo Drive trail project so that the projects can be bid together. The estimated schedule for the projects: Order Improvement, Authorize Plans and Specifications December 9, 2019 Approve Plans and Specifications, Authorize Ad for Bids January 27, 2020 City Opens Bids February 19, 2020 City Council Awards Contract February 24, 2020 Construction Begins April-May, 2020 Final Completion September, 2020 WSB & Associates, the City Engineer, have submitted a proposal to complete the plans and specifications, and provide bid documents, for the not to exceed cost of $46,192.00 based on actual time spent on the project. RECOMMENDATION Staff is recommending approval of Resolution No. 19-164, Authorizing the Preparation of Plans and Specifications, 2020 Street Rehabilitation Project. ATTACHMENTS 1. Resolution No. 19-164 2. Mill and Overlay Exhibit 3. WSB Proposal CITY OF LINO LAKES RESOLUTION NO. 19-164 RESOLUTION AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE 2020 STREET REHABILITATION PROJECT WHEREAS, the City Council finds that it would be in the best interest of the City to proceed with the preparation of plans and specifications for street rehabilitation of: Full Depth Mill and Overlay / Reclamation – Deerwood Lane from Birch Street south to Fox Road, and Fox Road from Deerwood Lane west to West Shadow Lake Drive Thin Overlay – Carl Street from 4th Avenue west 1,400 feet, Rehbein Street, 77th Street, and Gordon Avenue. Bid Alternate* for Olive Street, Eva Street, Orange Street, and Maple Street. Chip Seal, Crack Fill & Striping – City Hall Parking Lot and Town Center Parkway from Lake Drive to YMCA Curb Repair – Town Center Parkway south curb line from Lake Drive to YMCA and east entrance to City Hall parking lot; and WHEREAS, WSB, the City Engineer, has submitted a proposal to prepare plans and specifications. NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes: 1. Authorizes the Preparation of the Plans and Specifications for the 2020 Street Rehabilitation Project. 2. WSB is designated as the engineer for this improvement and directed to prepare plans and specifications for the 2020 Street Rehabilitation Project for an amount not to exceed $46,192.00 Adopted by the Council of the City of Lino Lakes this 9th day of December, 2019. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk S:\Community Development\Projects\Capital Improvement Projects\2020 Street Rehabilitation Project\Staff Reports\20191209 CC Authorize Plans & Specs\4. Design Fee Proposal 12-05-19.docx 701 XENIA AVENUE S | SUITE 300 | MINNEAPOLIS, MN | 55416 | 763.541.4800 | WSBENG.COM December 5, 2019 City of Lino Lakes Mr. Michael Grochala 600 Town Center Parkway Lino Lakes, MN 55014 Re: Request for Proposal to Complete 2020 Street Rehabilitation Project Dear Mr. Grochala: The City of Lino Lakes has an annual street maintenance plan which consists of full depth reclamation, mill and overlay, and seal coating. For calendar year 2020, the City’s projects scope is estimated to cost $998,000. The City of Lino Lakes is requesting assistance with design of its 2020 Street Rehabilitation Project. The streets designated for rehabilitation are local streets as determined by their OCI ratings established in the City’s Pavement Management Study. A summary of the project site is described as follows: Full Depth Mill and Overlay / Reclamation – Deerwood Lane from Birch Street south to Fox Road, and Fox Road from Deerwood Lane west to West Shadow Lake Drive Thin Overlay – Carl Street from 4th Avenue west 1,400 feet, Rehbein Street, 77th Street, and Gordon Avenue. Bid Alternate* for Olive Street, Eva Street, Orange Street, and Maple Street. Chip Seal, Crack Fill & Striping – City Hall Parking Lot and Town Center Parkway from Lake Drive to YMCA Curb Repair – Town Center Parkway south curb line from Lake Drive to YMCA and east entrance to City Hall parking lot Project scope includes curb and gutter replacement as necessary, gate valve bolt replacement and investigative water service repair. Based on the project scope, WSB would perform the following tasks: I. Prepare Final Project Plans/Maps Final construction plans and/or maps will be prepared indicating the project locations and plan view sheets for reclamation area. Base drawing information will include GSOC design locates, curb inspection, city parcel map information and record plans. Surveyed topographic information has not been included based on project scope. II. Final Quantities S:\Community Development\Projects\Capital Improvement Projects\2020 Street Rehabilitation Project\Staff Reports\20191209 CC Authorize Plans & Specs\4. Design Fee Proposal 12-05-19.docx An Engineer’s Opinion of Probable Cost will be completed on the final construction plans and maps. III. Prepare Permits, Specifications and Bidding Documents WSB will assist the City in preparing permit application(s) and/or approval requests and will assist the City with submitting the applications/approval requests to the appropriate regulatory agencies. Permit applications and/or agency review submittals are anticipated for: (1) RCWD – erosion control, and (2) Anoka County – work in right of way. WSB will develop the final project plans/maps and specifications based on the agency review comments. This task will include an internal QA/QC review of the final plans, quantities, and specifications. Upon completion of permitting, and agency review and approval, a final set of construction documents will be prepared for electronic bidding. WSB will print, assemble, and submit the final contract documents to the City and request authorization to advertise the project for bidding. WSB will receive and respond to bidder inquiries concerning the plans, specifications, and intent of the project. Logs of all inquiries will be kept and maintained to document inquiries. WSB will attend the project bid opening with the City. WSB will review the low bidder’s bid proposal, contractor’s and subcontractor’s personnel proposed for the project and relative experience, quality and availability of equipment, performance on similar projects, references, nature and extent of other similar contracts, whether or not the contractor or subcontractors have ever been denied contract award, and any other information that would affect the ability of the contractor to perform the work. IV. Construction Services WSB & Associates, Inc. will provide a separate proposal to the City for survey, material testing and construction services once the final plans are completed and limits are known. The engineering fee to complete the 2020 Street Rehabilitation Project is $46,192.00 (not to exceed). S:\Community Development\Projects\Capital Improvement Projects\2020 Street Rehabilitation Project\Staff Reports\20191209 CC Authorize Plans & Specs\4. Design Fee Proposal 12-05-19.docx This letter represents our complete understanding of the 2020 Street Rehabilitation Project and the proposed scope of services. If you are in agreement with the scope of services and proposed fee, please sign in the appropriate space below and return one copy to us. If you have any questions about this proposal, please feel free to call me at 763-287- 7167. Sincerely, WSB & Associates, Inc. Edward C. Youngquist Project Manager ACCEPTANCE: The City of Lino Lakes hereby accepts the WSB proposal of $46,192.00 for all services outlined in this letter. City of Lino Lakes Name Title Date ADMIN Office TechnicianMUNI Project EngineerMUNI Specialist/Project ManagerMUNI Graduate EngineerSURV ManagerSURV CoordinatorSURV Crew ChiefSURV TechnicanSURV One-Person Survey CrewSURV Two-Person Survey CrewSURV Three-Person Survey CrewTotal HoursTotal CostStaff/Resource Name KPDiane HankeeEd Youngquist Kelsey GelharHourly Rates 90.00$ $156 $142 $110$90 $176PHASES TASK IDs TASKS Start Date Finish DateI. Reclamation and OverlayXX.1000Project Management11/18/20195/30/2020820432$4,528XX.1010Design11/18/20191/30/2020824102448$6,640XX.1030Drawing & Layouts11/18/20191/30/20204761090$12,516XX.1040Specifications & Bidding1/10/20201/30/202020642050$5,504XX.1050Cost Take-off1/10/20201/30/202041014$1,668XX.1090Meetings11/18/20195/30/2020812828$3,832XX.1100Permitting 1/15/20201/30/202044412$1,632II. Chipseal and Curb ReplXX.1000Project Management11/18/20195/30/202086418$2,540XX.1010Design11/18/20191/30/202041662230$4,088XX.1030Drawing & Layouts11/18/20191/30/2020216624$3,244346$46,19220 52 182 82 0 0 0 4 6 0KPDiane HankeeEd YoungquistKelsey Gelhar 0 0 0 0 0 0$90.00 $156.00 $142.00 $110.00 $0.00 $0.00 $0.00 $90.00 $176.00 $0.00$1,800.00$8,112.00$25,844.00$9,020.00$0.00$0.00$0.00############$0.00$46,192.00$0$0$0$0$0$46,192SurveysCity of Lino LakesTotals =TotalExhibit A - WSB 2020 Street Rehabilitation ProjectR-015071-000AdministrativeMunicipal$0.00$0.00Total Project CostMisc ExpensesTotal ExpensesSubconsultant Fee (1)Subconsultant Fee (2)Subconsultant Fee (3)Total Subconsultant FeeTotal HoursStaff Name/Resource NameHourly RatesTotal CostsExpenses CITY COUNCIL AGENDA ITEM 6G STAFF ORIGINATOR: Michael Grochala, Community Development Director MEETING DATE: December 9, 2019 TOPIC: Consider Resolution No. 19-166, Approving Minnesota Department of Health Grant Agreement VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting City Council approval to enter into an Agreement for Grant funding through the Minnesota Department of Health for updating the City’s Wellhead Protection Plan. BACKGROUND The City Council adopted the City’s Wellhead Protection Plan in April of 2016. Since that time Well No.6 was brought on-line and the City is reviewing the feasibility of Well No. 7. Staff is proposing to update the plan, as required, to evaluate the impact(s) of the facilities on the City’s Drinking Water source Management Area (DWSMA) location and aquifer vulnerability. WSB has proposed to complete this work for $10,000. Staff was successful in obtaining a grant from the Minnesota Department of Health for the project in the amount of $10,000. State funding is available through the Clean Water Fund. RECOMMENDATION Staff is recommending that the City Council adopt Resolution 19-166 approving the Minnesota Department of Health Grant Agreement. ATTACHMENTS 1. Resolution No. 19-166 2. Minnesota Department of Health Grant Agreement CITY OF LINO LAKES RESOLUTION NO. 19-166 APPROVING MINNESOTA DEPARTMENT OF HEALTH GRANT AGREEMENT WHEREAS, The City Council passed Resolution No. No. 16-26 adopting the City’s Wellhead Protection Plan; and WHEREAS, The City of Lino Lakes has been granted $10,000 through the Minnesota Clean Water Fund (Clean Water Land and Legacy Amendment), to update the Wellhead Protection Plan; NOW, THEREFORE BE IT FURTHER RESOLVED by The City Council of The City of Lino Lakes, Minnesota, hereby approves the Minnesota Department of Health Grant Agreement for the Wellhead Protection Plan in the amount of $10,000. Adopted by the Council of the City of Lino Lakes this 9th day of December, 2019. The motion for the adoption of the foregoing resolution was introduced by Council Member _____________and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _____________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk SWIFT Contract Number 168971 Between the Minnesota Department of Health and City of Lino Lakes Page 1 of 9 Standard Grant Template Version 2.3, 1/2019 Minnesota Department of Health Grant Award Cover Sheet You have received a grant award from the Minnesota Department of Health (MDH). Information about the grant award, including funding details, are included below. Contact your MDH Grant Manager if you have questions about this cover sheet. DATE: Date grant manager sends cover sheet to grantee ATTACHMENT: Grant Agreement CONTACT FOR MDH: Eddie Wojski, SWP Grant Coordinator, 651-201-4576, eddie.wojski@state.mn.us Grantee SWIFT Information Grant Agreement Information Funding Information Name of MDH Grantee: City of Lino Lakes Grant Agreement/Project Agreement Number: Contract # 168971 PO # 3000070884 Total Grant Funds (all funding sources): $10,000.00 Grantee SWIFT Vendor Number: 0000201658 SWIFT Vendor Location Code: 001 Period of Performance Start Date: November 15, 2019 Period of Performance End Date: April 30, 2022 Total State Grant Funds: S10,000.00 SWIFT Contract Number 168971 Between the Minnesota Department of Health and City of Lino Lakes Page 2 of 9 Standard Grant Template Version 2.3, 1/2019 Minnesota Department of Health Grant Agreement This grant agreement is between the State of Minnesota, acting through its Commissioner of the Department of Health ("State") and City of Lino Lakes ("Grantee"). Grantee's address is 600 Town Center Parkway, Lino Lakes, Minnesota 55014. Recitals 1. Under Minnesota Statutes 144.0742 and §114D.50 (Clean Water Fund) , the State is empowered to enter into this grant agreement. 2. The State is in need of assisting public water suppliers to protect the source of drinking water. 3. The Grantee represents that it is duly qualified and will perform all the duties described in this agreement to the satisfaction of the State. Pursuant to Minnesota Statutes section 16B.98, subdivision 1, the Grantee agrees to minimize administrative costs as a condition of this grant. Grant Agreement 1. Term of Agreement 1.1 Effective date November 15, 2019, or the date the State obtains all required signatures under Minnesota Statutes section 16C.05, subdivision 2, whichever is later. The Grantee must not begin work until this contract is fully executed and the State's Authorized Representative has notified the Grantee that work may commence. 1.2 Expiration date April 30, 2022, or until all obligations have been fulfilled to the satisfaction of the State, whichever occurs first. 1.3 Survival of Terms The following clauses survive the expiration or cancellation of this grant contract: 8. Liability; 9. State Audits; 10.1 Government Data Practices; 10.2 Data Disclosure; 12. Intellectual Property; 14.1 Publicity; 14.2 Endorsement; and 16. Governing Law, Jurisdiction, and Venue. 2. Grantee's Duties The Grantee, who is not a state employee, shall: • Edit existing groundwater model and create new scenarios to further study the impact(s) that the newly implemented Well No. 6 and proposed Well No. 7 could have on the Drinking Water Source Management Area (DWSMA) location and aquifer vulnerability. • Conduct a public education campaign using existing communication devices such as the City’s website and newsletters on the importance of turf management, proper lawn care, smart salting, and water conservation. • Conduct a Wellhead Protection Plan evaluation to determine the status of the City’s Wellhead Protection Plan SWIFT Contract Number 168971 Between the Minnesota Department of Health and City of Lino Lakes Page 3 of 9 Standard Grant Template Version 2.3, 1/2019 • The Grantee shall use the Clean Water Land and Legacy Amendment logo provided by MDH on all materials that are purchased or produced under this Grant Agreement (equipment, reports to the public, publications, displays, videos). Failure to display the logo may render the Grantee ineligible for reimbursement. • On or before the end date of this Agreement, the Grantee shall provide the State with one electronic copy of all final products produced under this Grant Agreement, including reports, publications, software and videos. If required by the nature of the project, data collected during the project shall be reported in a format acceptable to the State. In the event the Grantee is unable to satisfactorily complete all the duties specified in this grant agreement, the Grantee will forfeit the final payment. A Grantee who has not satisfactorily fulfilled the grant obligations, including but not limited to paying the contractor in full for all work performed by the contractor, will be denied participation in the next grant cycle. 3. Time The Grantee must comply with all the time requirements described in this grant agreement. In the performance of this grant agreement, time is of the essence, and failure to meet a deadline may be a basis for a determination by the State's Authorized Representative that the Grantee has not complied with the terms of the grant. The Grantee is required to perform all of the duties recited above within the grant period. The State is not obligated to extend the grant period. 4. Consideration and Payment 4.1 Consideration The State will pay for all services performed by the Grantee under this grant agreement as follows: (a) Compensation. The Grantee will be paid Activity Summary Grant Amount Edit City’s existing groundwater model $ 4,400.00 Public Education $ 2,200.00 Wellhead Protection Plan evaluation $ 3,400.00 Total $ 10,000.00 The following cost are not eligible and will be deducted from the final invoice, before reimbursement. o Permitting fees payable to MDH (i.e. well construction fee; well sealing fee) o Pressure tank and associated plumbing o Water lines may be reimbursed only from the well to the pressure tank or to the building. Whichever comes first) o Indirect or administrative costs related to the grant SWIFT Contract Number 168971 Between the Minnesota Department of Health and City of Lino Lakes Page 4 of 9 Standard Grant Template Version 2.3, 1/2019 (b) Total Obligation The total obligation of the State for all compensation and reimbursements to the Grantee under this agreement will not exceed Ten Thousand dollars ($ 10,000.00). (c) Travel Expenses The Grantee will be reimbursed for travel and subsistence expenses in the same manner and in no greater amount than provided in the current "Commissioner's Plan" promulgated by the Commissioner of Minnesota Management and Budget ("MMB"). The Grantee will not be reimbursed for travel and subsistence expenses incurred outside Minnesota unless it has received the State's prior written approval for out of state travel. Minnesota will be considered the home state for determining whether travel is out of state. (d) Budget Modifications. Modifications greater than 10 percent of any budget line item in the most recently approved budget (listed in 4.1(a) and 4.1(b) or incorporated in Exhibit B) requires prior written approval from the State and must be indicated on submitted reports. Failure to obtain prior written approval for modifications greater than 10 percent of any budget line item may result in denial of modification request and/or loss of funds. Modifications equal to or less than 10 percent of any budget line item are permitted without prior approval from the State provided that such modification is indicated on submitted reports and that the total obligation of the State for all compensation and reimbursements to the Grantee shall not exceed the total obligation listed in 4.1(b). 4.2 Terms of Payment • (a) Invoices The State will promptly pay the Grantee after the Grantee presents an itemized invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services. Invoices must be submitted in a timely fashion and according to the following schedule: Submit: o The Grant Invoice (Grant Exhibit A) and Grant Narrative Report (Grant Exhibit B) to the State no later than the expiration day of this grant agreement. o Submit to: Eddie Wojski, Source Water Protection Grant Coordinator. 5. Conditions of Payment All services provided by Grantee pursuant to this agreement must be performed to the satisfaction of the State, as determined in the sole discretion of its Authorized Representative. Further, all services provided by the Grantee must be in accord with all applicable federal, state, and local laws, ordinances, rules and regulations. Requirements of receiving grant funds may include, but are not limited to: financial reconciliations of payments to Grantees, site visits of the Grantee, programmatic monitoring of work performed by the Grantee and program evaluation. The Grantee will not be paid for work that the State deems unsatisfactory, or performed in violation of federal, state or local law, ordinance, rule or regulation. SWIFT Contract Number 168971 Between the Minnesota Department of Health and City of Lino Lakes Page 5 of 9 Standard Grant Template Version 2.3, 1/2019 6. Authorized Representatives 6.1 State's Authorized Representative The State's Authorized Representative for purposes of administering this agreement is Eddie Wojski, SWP Grant Coordinator, 625 Robert Street N., PO Box 64975, St. Paul, MN 55164-0975, 651-201-4576, eddie.wojski@state.mn.us , or their successor, and has the responsibility to monitor the Grantee's performance and the final authority to accept the services provided under this agreement. If the services are satisfactory, the State's Authorized Representative will certify acceptance on each invoice submitted for payment. 6.2 Grantee's Authorized Representative The Grantee's Authorized Representative is Michael Grochala, Community Development Director, City of Lino Lakes, 600 Town Center Parkway, Lino Lakes, MN 55014, 651-982-2427, michael.grocahal@ci.lino- lakes.mn.us , or their successor. The Grantee's Authorized Representative has full authority to represent the Grantee in fulfillment of the terms, conditions, and requirements of this agreement. If the Grantee selects a new Authorized Representative at any time during this agreement, the Grantee must immediately notify the State in writing, via e-mail or letter. 7. Assignment, Amendments, Waiver, and Merger 7.1 Assignment The Grantee shall neither assign nor transfer any rights or obligations under this agreement without the prior written consent of the State. 7.2 Amendments If there are any amendments to this agreement, they must be in writing. Amendments will not be effective until they have been executed and approved by the State and Grantee. 7.3 Waiver If the State fails to enforce any provision of this agreement, that failure does not waive the provision or the State's right to enforce it. 7.4 Merger This agreement contains all the negotiations and agreements between the State and the Grantee. No other understanding regarding this agreement, whether written or oral, may be used to bind either party. 8. Liability The Grantee must indemnify and hold harmless the State, its agents, and employees from all claims or causes of action, including attorneys' fees incurred by the State, arising from the performance of this agreement by the Grantee or the Grantee's agents or employees. This clause will not be construed to bar any legal remedies the Grantee may have for the State's failure to fulfill its obligations under this agreement. Nothing in this clause may be construed as a waiver by the Grantee of any immunities or limitations of liability to which Grantee may be entitled pursuant to Minnesota Statutes Chapter 466, or any other statute or law. 9. State Audits Under Minnesota Statutes section 16B.98, subdivision 8, the Grantee's books, records, documents, and accounting procedures and practices of the Grantee, or any other relevant SWIFT Contract Number 168971 Between the Minnesota Department of Health and City of Lino Lakes Page 6 of 9 Standard Grant Template Version 2.3, 1/2019 party or transaction, are subject to examination by the State, the State Auditor, and the Legislative Auditor, as appropriate, for a minimum of six (6) years from the end of this grant agreement, receipt and approval of all final reports, or the required period of time to satisfy all state and program retention requirements, whichever is later. 10. Government Data Practices and Data Disclosure 10.1 Government Data Practices Pursuant to Minnesota Statutes Chapter 13.05, Subd. 11(a), the Grantee and the State must comply with the Minnesota Government Data Practices Act as it applies to all data provided by the State under this agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee under this agreement. The civil remedies of Minnesota Statutes section 13.08 apply to the release of the data referred to in this clause by either the Grantee or the State. If the Grantee receives a request to release the data referred to in this clause, the Grantee must immediately notify the State. The State will give the Grantee instructions concerning the release of the data to the requesting party before any data is released. The Grantee's response to the request must comply with the applicable law. 10.2 Data Disclosure Pursuant to Minnesota Statutes section 270C.65, subdivision 3, and all other applicable laws, the Grantee consents to disclosure of its social security number, federal employee tax identification number, and Minnesota tax identification number, all of which have already been provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any. 11. Ownership of Equipment The State shall have the right to require transfer of all equipment purchased with grant funds (including title) to the State or to an eligible non-State party named by the State. This right will normally be exercised by the State only if the project or program for which the equipment was acquired is transferred from one grantee to another. 12. Ownership of Materials and Intellectual Property Rights 12.1 Ownership of Materials The State shall own all rights, title and interest in all of the materials conceived or created by the Grantee, or its employees or subgrantees, either individually or jointly with others and which arise out of the performance of this grant agreement, including any inventions, reports, studies, designs, drawings, specifications, notes, documents, software and documentation, computer based training modules, electronically, magnetically or digitally recorded material, and other work in whatever form ("materials"). The Grantee hereby assigns to the State all rights, title and interest to the materials. The Grantee shall, upon request of the State, execute all papers and perform all other acts necessary to assist the State to obtain and register copyrights, patents or other forms of protection provided by law for the materials. The materials created under this grant agreement SWIFT Contract Number 168971 Between the Minnesota Department of Health and City of Lino Lakes Page 7 of 9 Standard Grant Template Version 2.3, 1/2019 by the Grantee, its employees or subgrantees, individually or jointly with others, shall be considered "works made for hire" as defined by the United States Copyright Act. All of the materials, whether in paper, electronic, or other form, shall be remitted to the State by the Grantee. Its employees and any subgrantees shall not copy, reproduce, allow or cause to have the materials copied, reproduced or used for any purpose other than performance of the Grantee's obligations under this grant agreement without the prior written consent of the State's Authorized Representative. 12.2 Intellectual Property Rights Grantee represents and warrants that materials produced or used under this grant agreement do not and will not infringe upon any intellectual property rights of another including but not limited to patents, copyrights, trade secrets, trade names, and service marks and names. Grantee shall indemnify and defend the State, at Grantee's expense, from any action or claim brought against the State to the extent that it is based on a claim that all or parts of the materials infringe upon the intellectual property rights of another. Grantee shall be responsible for payment of any and all such claims, demands, obligations, liabilities, costs, and damages including, but not limited to, reasonable attorney fees arising out of this grant agreement, amendments and supplements thereto, which are attributable to such claims or actions. If such a claim or action arises or in Grantee's or the State's opinion is likely to arise, Grantee shall at the State's discretion either procure for the State the right or license to continue using the materials at issue or replace or modify the allegedly infringing materials. This remedy shall be in addition to and shall not be exclusive of other remedies provided by law. 13. Workers' Compensation The Grantee certifies that it is in compliance with Minnesota Statutes section 176.181, subdivision 2, which pertains to workers' compensation insurance coverage. The Grantee's employees and agents, and any contractor hired by the Grantee to perform the work required by this Grant Agreement and its employees, will not be considered State employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees, and any claims made by any third party as a consequence of any act or omission on the part of these employees, are in no way the State's obligation or responsibility. 14. Publicity and Endorsement 14.1 Publicity Any publicity given to the program, publications, or services provided resulting from this grant agreement, including, but not limited to, notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Grantee or its employees individually or jointly with others, or any subgrantees shall identify the State as the sponsoring agency and shall not be released without prior written approval by the State's Authorized Representative, unless such release is a specific part of an approved work plan included in this grant agreement. 14.2 Endorsement The Grantee must not claim that the State endorses its products or services. 15. Termination SWIFT Contract Number 168971 Between the Minnesota Department of Health and City of Lino Lakes Page 8 of 9 Standard Grant Template Version 2.3, 1/2019 15.1 Termination by the State or Grantee The State or Grantee may cancel this grant agreement at any time, with or without cause, upon thirty (30) days written notice to the other party. 15.2 Termination for Cause If the Grantee fails to comply with the provisions of this grant agreement, the State may terminate this grant agreement without prejudice to the right of the State to recover any money previously paid. The termination shall be effective five business days after the State mails, by certified mail, return receipt requested, written notice of termination to the Grantee at its last known address. 15.3 Termination for Insufficient Funding The State may immediately terminate this agreement if it does not obtain funding from the Minnesota legislature or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment of the work scope covered in this agreement. Termination must be by written or facsimile notice to the Grantee. The State is not obligated to pay for any work performed after notice and effective date of the termination. However, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if this agreement is terminated because of the decision of the Minnesota legislature, or other funding source, not to appropriate funds. The State must provide the Grantee notice of the lack of funding within a reasonable time of the State receiving notice of the same. 16. Governing Law, Jurisdiction, and Venue This grant agreement, and amendments and supplements to it, shall be governed by the laws of the State of Minnesota. Venue for all legal proceedings arising out of this grant agreement, or for breach thereof, shall be in the state or federal court with competent jurisdiction in Ramsey County, Minnesota. APPROVED: 1. Grantee The Grantee certifies that the appropriate persons(s) have executed the grant agreement on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. By: Title: Date: By: Title: Date: SWIFT Contract Number 168971 Between the Minnesota Department of Health and City of Lino Lakes Page 9 of 9 Standard Grant Template Version 2.3, 1/2019 2. State Agency Grant Agreement approval and certification that State funds have been encumbered as required by Minn. Stat. §§16A.15 and 16C.05. By: (with delegated authority) Title: Date: Distribution: Agency – Original (fully executed) Grant Agreement Grantee State Authorized Representative S:\Community Development\Code Enforcement\Active Cases\7109 Sunrise Dr\Staff Reports\20191209 CC\20191209 CC SR Ord 11-19 Amending Chapters 401 & 402.doc CITY COUNCIL AGENDA ITEM 6H STAFF ORIGINATOR: Michael Grochala, Community Development Director MEETING DATE: December 9, 2019 TOPIC: Consider First Reading of Ordinance No. 11-19, Amending City Code Chapters 401 and 402 Related to Connection to Municipal Water and Sewer Systems and Private Wells, Michael Grochala VOTE REQUIRED: 3/5 INTRODUCTION The City Council is being asked to consider amending City Code section 401 and 402 relating to requirements for connection to municipal water and sanitary sewer system and discontinuance of private wells. BACKGROUND The City Council discussed the possible amendment of Chapter 401 at the November 25, 2019. The discussion was in response to an existing City Code violation regarding construction of a new private well. Currently City Code Section 401.02 requires that a property owner hook up to city water, if available in a street, when a pre-existing on-site water system (well) fails. The property owner, requested City Council consideration of a variance at the November 12, 2019 City Council meeting. As noted in a letter from the City Attorney, dated November 18, 2019, there is no variance provision set forth within City Code. Consideration to allow for the installation of the private well would require an amendment to Chapter 401 of City Code. The prohibition on new wells where municipal services are available is, in part, to recoup the City’s infrastructure investment and to protect the City’s source drinking water supply. Based on discussion at the December 2, 2019 work session staff has drafted amendment to both section 401 and 402 of City Code. If the City Council were to consider an amendment to allow an exception staff would recommend consideration of the following conditions: 1. Consideration would only apply to properties where a private well existed prior to availability of municipal water services. 2.The private well is not located within an area defined as a high vulnerability or very high vulnerability area in the City’s Drinking Water Supply Management Area (DWSMA) as amended. S:\Community Development\Code Enforcement\Active Cases\7109 Sunrise Dr\Staff Reports\20191209 CC\20191209 CC SR Ord 11-19 Amending Chapters 401 & 402.doc 3. The property is connected to the municipal sanitary sewer system or the Individual Sewage Treatment System (ISTS) is determined to be in conformance with the provisions of City Code and Minnesota Rules regarding ISTS systems. The applicant would be required to provide a compliance inspection report completed by a licensed inspector. If the ISTS system is determined to be noncompliant and municipal services are provided to the site, connection would be required. All applicable sanitary sewer connections charges would be due and payable with the connection. 4. Applicant would be required to pay the City Trunk Water Utility Connection Charges consisting of a Trunk Charge and Availability Charge. The rate for 2020 is $3,757. Other charges including the Lateral Connection Charge would not be due until time of actual connection to the system. The amendment to Chapter 401 also includes striking language that requires connection to sanitary sewer within seven years of connection to water. This provision was added in 1997 and not uniformly applied. Staff is of the opinion that required connection, at the time of system failure, is adequate. The corresponding change in Chapter 402 Sanitary Sewer Systems is also proposed. The final revision provides the requirements for capping a well when it is discontinued. The current ordinance language is inconsistent with state law. Capping of wells is regulated by the State of Minnesota. Adoption of an ordinance requires two readings with at least 14 days between its introduction and final adoption. The ordinance becomes effective 30 days after publication. Based on the current City Council calendar the 2nd Reading on December 23, 2019. The ordinance would become effective in late January. As requested, an outline of the proposed ordinance changes was provided to the property owner via email on Tuesday, November 26, 2019. RECOMMENDATION Consider First Reading of Ordinance No. 11-19. ATTACHMENTS 1. Ordinance No. 11-19 S:\Community Development\Code Enforcement\Active Cases\7109 Sunrise Dr\Staff Reports\20191209 CC\Ordinance 11- 19_draft.docm 1st Reading: Publication: 2nd Reading: Effective: CITY OF LINO LAKES ORDINANCE NO. 11- 19 AN ORDINANCE AMENDING CHAPTER 401 AND CHAPTER 402 OF THE CITY CODE RELATED TO CONNECTION TO MUNICIPAL WATER AND SANITARY SEWER SYSTEMS AND DISCONTINUANCE OF PRIVATE WELLS The City Council of Lino Lakes ordains: Section 1. Lino Lakes City Code Chapter 401.02 is hereby amended as follows: (1) Any buildings used for human occupancy, including all business buildings, unless specifically exempted by the Council on the grounds that no human beings occupy or use the buildings and no human needs are generated therein, located on property adjacent to a water main, or in a block through which the water extends, shall be required to petition for water service and to connect thereto when their present on-site water system fails except as provided for in subdivision 3 below. The owner of the property shall pay all assessments for water in accordance with Lino Lakes assessment policies. No permits will be granted for reconstruction of existing on-site systems when city water service is available to the property. (2) Agricultural buildings hereafter constructed within the city on property adjacent to a water main or in a block through which the water system extends, shall be provided with a connection to the municipal water system for all human needs. (3) Connection to the sanitary sewer system shall be required within seven years from the date of: (a) Connection to the water system; or (b) When the sanitary sewer system is available. (3) The City Council may in its discretion allow for the replacement of a private on- site water system (well) subject to the following conditions (a) Consideration would only apply to properties where a private well existed prior to availability of municipal water services. (b) The private well is not located within an area identified as a high vulnerability or very high vulnerability area in the City’s Drinking Water Supply Management Area (DWSMA) as amended. (c) The property is connected to the municipal sanitary sewer system or the Individual Sewage Treatment System (ISTS) is determined to be in S:\Community Development\Code Enforcement\Active Cases\7109 Sunrise Dr\Staff Reports\20191209 CC\Ordinance 11- 19_draft.docm conformance with the provisions of City Code and Minnesota Rules Chapter 7080, as amended. The applicant would be required to provide a compliance inspection report completed by a licensed ISTS inspector. If the ISTS system is determined to be noncompliant and municipal services are provided to the site, connection to the municipal sanitary system shall be required. All applicable connections fees shall be paid at the time of permitting or specially assessed in accordance with City policy. (d) Applicant shall pay the City Trunk Water Utility Connection Charges consisting of a Trunk Charge and Availability Charge. Other charges including the Lateral Connection Charge would not be due until time of actual connection to the municipal water system. Section 2. Lino Lakes City Code Chapter 401.16 (3) is hereby amended as follows: (3) Discontinuance. If the well is not continued in use at the time a municipal water connection is made: it must be sealed by a licensed well contractor or limited well sealing contractor in accordance with the rules and regulations of the state department of health. (a) The well pump and tank shall be discontinued from all internal house piping; (b) The casing shall be filled with sandy soil from the bottom to a point eight feet from the top; (c) The remaining eight feet shall be filled with concrete to the floor level and the well casing cut off as close to the floor level as possible; and (d) The owner or occupant must advise the plumbing inspector within 30 days from the date of inspection that the well has been sealed. Section 3. Lino Lakes City Code Chapter 402..02 (3) is hereby amended as follows: (3) Connection to the water system shall be required within seven years from the later date of: (a) Connection to the sanitary sewer system; or (b) When the water system is available Adopted by the Lino Lakes City Council this ____ day of ________________ 2019. The motion for the adoption of the foregoing ordinance was introduced by S:\Community Development\Code Enforcement\Active Cases\7109 Sunrise Dr\Staff Reports\20191209 CC\Ordinance 11- 19_draft.docm Councilmember _____________and was duly seconded by Councilmember ___________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ____________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk