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Home My WebLink About01-27-2020 Council Meeting MinutesCOUNCIL MINUTES APPROVED 1 CITY OF LINO LAKES 2 MINUTES 3 4 DATE January 27, 2020 5 TIME STARTED 6*30 p.m. 6 TIME ENDED 7*20 p.m. 7 MEMBERS PRESENT Council Member Stoesz, Lyden, and 8 Mayor Rafferty 9 MEMBERS ABSENT Council Member Ruhland 10 11 Staff members present: City Administrator Jeff Karlson; Community Development Director 12 Michael Grochala; City Engineer Diane Hankee; City Planner Katie Larsen; and City Clerk Julie 13 Bartell 14 15 PUBLIC COMMENT 16 Nate Votjech, 7442 Leonard Avenue, introduced himself as a candidate for the city council. He 17 noted his qualifications and background. 18 SETTING THE AGENDA 19 The agenda was approved as presented. 20 CONSENT AGENDA 21 22 Council Member Stoesz moved to approve the Consent Agenda, Items lA through IE, as presented. 23 Council Member Lyden seconded the motion. Motion carried on a voice vote. 24 25 ITEM ACTION 26 Consideration of Expenditures. 27 A) January 27, 2020 (Check No. 111637 through 111706) in 28 the amount of $508,153.40 Approved 29 B) Consider Approval of Jan 6, 2020 Work Session Minutes Approved 30 C) Consider Approval of Jan 13, 2020 Council Minutes Approved 31 D) Consider Approval of Resolution No. 20-07, Authorizing 32 the Issuance of a Special Event Permit for Trapper's 33 Bar & Grill's Annual Snow Golf on the Lake Event Approved 34 E) Consider Resolution No. 20-08, Approving a Peddler 35 License for Pro Star Tree Care Approved 36 FINANCE DEPARTMENT REPORT 37 There was no report from the Finance Department. 38 ADMINISTRATION DEPARTMENT REPORT 39 There was no report from the Administration Department. COUNCIL MINUTES APPROVED 40 PUBLIC SAFETY DEPARTMENT REPORT 41 There was no report from the Public Safety Department. 42 PUBLIC SERVICES DEPARTMENT REPORT 43 5A) Consider Approval of Resolution No. 20-06, Authorize Preparation of the Plans and 44 Specifications, Well House No. I Rehabilitation Project — City Engineer Hankee explained that 45 the council authorized staff to seek bids for an improvement project for this well house in 2019. 46 The bids that came in last year were higher than the proposed budget and thus were rejected. Staff 47 reviewed the project scope to ensure it was still appropriate. Ms. Hankee reviewed the 48 improvements being proposed at this time, including for the exterior. Staff heard that the council 49 wants to review further the elements of the project. Ms. Hankee explained that continuing with the 50 plans and specifications authorization, which are already complete, will not interfere with that 51 review. 52 Council Member Stoesz asked if this was the City's first well and Mr. Grochala confirmed that it 53 was. Prior to this well there was no municipal water. 54 Mayor Rafferty asked if staff gave consideration to the future of the water system in the City in 55 establishing this project. Ms. Hankee said staff did review the project in perspective of a possible 56 water treatment option in the future and she is comfortable the costs would be similar. Further 57 these improvements are needed today. 58 Council Member Lyden moved to approve Resolution No. 20-06 as presented. Council Member 59 Stoesz seconded the motion. Motion carried on a voice vote. 60 COMMUNITY DEVELOPMENT DEPARTMENT REPORT Al 6A) Consider Resolution 20-03, Approving a Variance for Curb Cut/Driveway Width for 42 62 Robinson Drive — City Planner Larsen reviewed a PowerPoint presentation including information on: 63 - Driveway variance requested; 64 - Location of home; 65 - Proposed driveway width (that was authorized in the building permit) was compliant with city 66 ordinance; the constructed driveway is not compliant by 6 inches; 67 - Findings of fact supporting the variance; 68 - Driveway discussion history; 69 - Planning and Zoning Board approval; 70 - Future contractor education planned. 71 72 Council Member Stoesz asked about the history of the width that's allowed; has there been some 73 variance? City Planner Larsen said there have certainly been some changes in the past on width 74 requirements actually in both directions, however, she said that the size requirement hasn't necessarily 75 changed the number of violations. She also discussed with the council the process of staff reviewing 76 plans. 77 78 Council Member Lyden said he doesn't have a problem with the variance. Perhaps the subject of 79 driveway requirements could be included in upcoming strategic planning. Mayor Rafferty concurred. 80 2 COUNCIL MINUTES APPROVED 81 Mayor Rafferty noted that the council discussed at the work session how to address the overall problem. 82 83 Council Member Lyden moved to approve Resolution No. 20-03 as presented. Council Member 84 Stoesz seconded the motion. Motion carried on a voice vote. 85 6B) Consider 1st Reading of Ordinance No. 01-20, Zoning Ordinance Text Amendment to 86 Allow for Small Wireless Facilities — City Planner Larsen noted that in November 2019 the council 87 adopted an ordinance that put in place regulations for small wireless facilities. This ordinance deals 88 with the specifics of the zoning code relating to those facilities. Mr. Larsen reviewed the language 89 proposed. She also noted that the Planning and Zoning Board recommends approval. 90 Council Member Stoesz asked if anyone has approached the City for this type of project and Ms. Larsen 91 said not that she's aware of Staff will be prepared with information if that happens. 92 Council Member Stoesz moved to approve the 1 Sc Reading of Ordinance No. 01-20 as presented. 93 Council Member Lyden the motion. Motion carried on a voice vote. 94 6C) Consider Approval of Resolution No. 20-05, Order Project, Approve the Plans and 95 Specifications and Authorize the Ad for Bid, 2020 Street Rehabilitation Project, 2020 Chip Seal 96 Project, & 2020 Apollo Drive Trail Project — City Engineer Hankee explained that staff is presenting 97 plans and specifications and requesting authorization to seek bids for the 2020 Street Rehabilitation 98 Program. The project and streets proposed were reviewed by the council in 2019. She noted that staff 99 utilized the pavement management plan and other analysis to make recommendations on street 100 improvements. The schedule for other street construction projects was also considered. She reviewed 101 the elements of each of the projects that are proposed. 102 Council Member Stoesz asked about curb repair that is included. Ms. Hankee said there are two 103 sections of curb repair included. There are issues with some curbs and it is really not possible to say the 104 cause. los Council Member Lyden noted the use of state aid funds; he asked for information on that funding. Ms. l06 Hardee explained that the 2020 Municipal We Aid (MSA) allotment to the City is approximately $1 107 million with about quarter of that earmarked for street maintenance. The rest is basically for 108 construction. Community Development Director Grochala noted past use of MSA for certain highway 109 intersection projects. Also the City is involved in a street reconstruction program. 110 Council Member Stoesz recommended communication to the highest extent possible so that people can 111 prepare for the roadwork. 112 Mayor Rafferty said he is thankful that staff is making an extra effort to identify possible problems 113 (such as vibration and piping systems) ahead of projects. 114 Council Member Stoesz moved to approve Resolution No. 20-05 as presented. Council Member 115 Lyden seconded the motion. Motion carried on a voice vote. 116 6D) Consider Resolution No. 20-09, Approving Sale of Wetland Credits, Fenway Land Co. — 117 Community Development Director Grochala explained this proposal for acquisition of wetland credits. 118 He explained the source of the credits and the price of credits. COUNCIL MINUTES APPROVED 119 Council Member Stoesz remarked that the wetland credits are permanent; there is no recourse to 120 change. Community Development Director Grochala noted the conservation easements that are 121 involved that provide protection in perpetuity. Additionally the wetland credit areas are all within the 122 City's planned greenway corridors. 123 The council discussed the remaining credits for sale and their value. There has been some investment 124 of planning up front and there will be some needs going forward. 125 Council Member Stoesz moved to approve Resolution No. 20-09 as presented. Council Member 126 Lyden seconded the motion. Motion carried on a voice vote. 127 128 UNFINISHED BUSINESS 129 130 There was no Unfinished Business. 131 132 NEW BUSINESS 133 134 There was no New Business. 135 136 COMMUNITY EVENTS 137 138 FIX IT CLIP Q - February 1, 2020 10AM-1PM Located at: Lino Lakes Senior Center. For more 139 information see the city website. 140 141 COMMUNITY CALENDAR 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 Wednesday, January 2 Monday, February 3 Wednesday, February 5 Thursday, February 6 4. Monday, February 10 1 ZI111.�`►I Community Calendar - A Look Ahead January 27, 2020 through February 10, 2020 9 6:30 pm, Council Chambers Environmental Board 6:00 pm, Community Room 630 pm, Council Chamb ers 8:00 am, Community Room 6:30 pm, Council Chambers Council Work Session Paxk Board EDAC City Council Meeting There being no further business, Council Member Lyden moved to adjourn at 7:20 p.m. Council Member Stoesz seconded the motion. Motion carried on a voice vote. These minutes were considered and approved at the regular Council Meeting on February 10, 2020. Julianne >�artell, City :1