HomeMy WebLinkAbout01-27-2020 Council Work Session MinutesCITY COUNCIL WORK SESSION
APPRO VED
1 CITY OF LINO LAKES
2 MINUTES
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4 DATE January 27, 2020
5 TIME STARTED 6:00 p.m.
6 TIME ENDED 6:28 p.m.
7 MEMBERS PRESENT Councilmember Stoesz, Lyden,
8 and Mayor Rafferty
9 MEMBERS ABSENT Councilmember Ruhland
10
11 Staff members present: City Administrator Jeff Karlson; Community Development
12 Director Michael Grochala; City Planner Katie Larsen; City Engineer Diane Hankee; City
13 Clerk Julie Bartell
14
15 1. Establish Date fora Strategic Planning Meeting — City Administrator Karlson
16 noted that he provided some dates to the council. He's still waiting for feedback from
17 some council members.
18
19 Mayor Rafferty asked about the agenda for the planning meeting and how matters will be
20 approached. Mr. Karlson said staff is preparing items they'd like to see discussed and
21 council members should bring forward their ideas. The mayor will review the agenda
22 with Mr. Karlson when that is appropriate.
23
24 2. Review Regular Agenda —
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26 The consent agenda was reviewed and there were no issues.
27
28 5A) Authorize Plans and Specifications for Well House No. 1- City Engineer
29 Hankee noted that back in March of 2019 the council looked at rehabilitation of Well No.
30 1. Bids for the work were received and were higher than expected and over budget. The
31 bids were rejected with the idea that the project would be reviewed and rebid in 2020.
32 Staff is recommending sticking with the original project scope and going out for bids
33 again. She noted the planned exterior.
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35 Council Member Lyden asked how long this well would continue to perform if the City
36 did no improvements. Ms. Hankee said the well currently doesn't meet OSHA standards
37 for employees working there since the ventilation isn't adequate; it is a safety issue for
38 staff and a blight for the neighborhood. Council Member Lyden remarked that the cost
39 proposed for improvements is $625,000 and that is a surprisingly high number to him;
40 he'd like to understand more about that cost. Community Development Director
41 Grochala reviewed improvements planned, noting that with well houses, the mechanicals
42 and the structure needed is very expensive. Ms. Hankee explained in detail the items
43 included in the project.
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CITY COUNCIL WORK SESSION
APPROVED
45 Mayor Rafferty suggested that staff could provide a specific before and after review. Ms.
46 Hankee said she recommends proceeding with the plans and specifications and
47 considering the bid authorization at the next meeting. Council Member Lyden said he'd
48 appreciate the latitude to look at this more.
49
50 Mayor Rafferty noted that one bid was received last year and it was $622,000 and now
51 the estimated project is $625,000. Ms. Hankee clarified that the budget has been
52 increased according to the cost.
53
54 Community Development Director Grochala suggested there will be opportunity for the
55 council to review the matter at the February work session.
56
57 Council Member Stoesz asked about the possibility of adding lighting (LED) to all four
58 sides of the building. Ms. Hankee suggested that is a question for Mr. DeGardner.
59 There's also the possibility of neighborhood concern if lighting is added. Mayor Rafferty
60 suggested drop lights might solve the problem.
61
62 6A) Variance for Curb Cut/Driveway Width for 42 Robinson Drive —City Planner
63 Larsen noted that the driveway at this property was installed incorrectly (six inches too
64 wide). The Planning & Zoning Board did vote to support a variance. Ms. Larsen
65 explained that staff will be providing more education to contractors in the future in the
66 hope of avoiding similar situations.
67
68 Community Development Director Grochala added that staff anticipates that the process
69 of allowing one overall building permit for new construction may have to change.
70
71 613) lst Reading of Ordinance, Zoning Text Amendment to Allow for Small
72 Wireless Facilities - City Planner Larsen noted that the council has approved an
73 ordinance on this subject relating to infrastructure. This ordinance related to the zoning
74 element.
75
76 6C) 2020 Street Rehabilitation Program —City Engineer Hankee reviewed the
77 written staff report. She explained the process used to bring forward street improvement
78 recommendations.
79
80 The meeting was adjourned at 6:28 p.m.
81
82 These minutes were considered, corrected and approved at the regular Council meeting held on
83 February 10, 2020.
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85 _ •
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88 u ' e Bartell, City Jerk Rob Rafferty, Mayor
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