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HomeMy WebLinkAbout03-04-2020 Park Board Packet Lino Lakes Parks and Recreation Department N° REcRF9,� 600 Town Center Parkway a . , f °z CITY" O F Lino Lakes , MN 55014 IN KES II ( 651 ) 982 - 2440 a�� I V KE www . LinoLakes . us FpgR1 PARK BOARD AGENDA Wednesday , March 4 , 2020 * ** ***** *********** ( Not Televised ) Park Board Members: Pat Huelman (Chair) , Andrew Levi, Richard Jensen, John Nordlund, Clark Gooder, Abby Haworth Public Services Director. Rick DeGardner Administrative Assistant: Kellie Schmidt 1 . Call to Order and Roll Call 2 . Pledge of Allegiance 3 . Setting Agenda 4 . Approval of Minutes from November 4th 2019 5 . Open Mike 6 . Review Parks & Trail Improvement Fund 7 . Parks Update : A . Woods Edge Park B . 12th Ave Trail C . Apollo Drive Trail 8 . New Business 9 . Old Business 10 . Next Scheduled Park Board Meeting — Wednesday , April 1 , 2020 11 . Adjaourn If you are unable to attend the meeting please call Kellie at 651 982-2442 or email KSchmidt( LinoLakes. Us Draft November 4 , 2019 CITY OF LINO LAKES Park Board Minutes DATE : November 4, 2019 TIME STARTED : 6 : 30 PM TIME ENDED : 7 : 24 PM MEMBERS PRESENT- * Pat Iluelman Andrew I evi labin Nordhind , Richard Jensen, Clark Gooder, and Abby Haworth MEMBERS ABSENT : Andrea Schmidt STAFF PRESENT : Rick DeGardner (Public Services Director) & Kellie Schmidt (Public Services Administrative Assistant) 1 . Call to Order and Roll Call The November 4 , 2019 City of Lino Lakes Park Board Meeting was called to order by Pat Huelman, Chair . 2 . Pledge of Allegiance All meeting attendees stood and recited the Pledge of Allegiance . 3 . Setting Agenda The agenda was approved as is . 4 . Approval of Minutes October 7 2019 Park Board Minutes were approved as is with no changes . 5 . Open Mike There was no one present for Open Mike . Open Mike was closed . 6 . Wood of Baldwin Lake Park — Master Plan : Rick DeGardner, Director of Public Services , addressed the Park Board Members and Community Members regarding the Woods of Baldwin Lake Park Master Planning . DeGardner stated that during the October 71h Park Board meeting, Ms . Candace Amberg, Senior Landscape Architect from WSB , presented two concept plans and received feedback from the residents and Park Board . Based on the input received, WSB has developed a preliminary master plan that they will present now at the meeting . Page 1 Draft November 4 , 2019 Jordan Gedrose from WSB presented the new Master Plan with the changes that had been made based of the feedback received from the community at the last meeting . A few things to note are : • Main access point will be off Oakwood . The entrance will have a sign and a doggie pot station. • There will be bituminous trail that will lead to the play equipment (play equipment will be located where current play equipment is now) . • A half-court basketball court adjacent from the play area. • Benches will be placed in the concrete plaza that connects the playground equipment to the basketball court . residential properties as there was some concern that people were entering those residential properties when entering or leaving the park . • A picnic table on a concrete pad has been added. • A picnic table has also been added to open turf area near the playground for additional seating . • A boardwalk has been added to connect the play area to a second entrance on White Pine Road . There will be an entrance sign and a doggie pot station at the boardwalk entrance . • The wetland in the area will be thinned and cleared to offer better views into the park from Oakwood Lane and to improve the overall look for the park. • The looped trail that went around the playground area has been removed from the concept plans due to residents concern that it would be too close to their property line and people would cut through their yard. Cost estimate will be $ 155 , 000 (this does not include the boardwalk) . There are two options for the boardwalk : A . A boardwalk that is 8ft wide with toe rails and footings on each side $ 200 , 000 B . A boardwalk that is a 3ft simple board walk with 3 wooden post that run in segments through board walk with metal stands that rest on the surface with no footings . Cost estimate is $25 , 000 Page 2 Draft November 4 , 2019 ACCESS ENTRANCE DOGGIE STATION (SIGN) e - - 'h BOARDINALK ,I ' r � _ SELECT VEGETATION EXISTING POND/D r - CLFARINGMINNING - BASKETBALL :;A :, SEATING AREA f . a - 0 i DOGGIESTATION - PLAY £OUIPh1ENT AREA ANDTRASHAREA hr ENTRANCE (SIGN) _1rr t ♦ _' �I ACCESS - - 1 ` . � DOGGIESTATION B U US IT MIND TRAIL SPLRRAILFENCE IC IC TABLE 'P N I i Below are the concept plans and feedback received from area residents . The cost estimate for the project has been attached at the end of these meeting notes . Richard Jensen, Park Board Member, stated that some residents at the last meeting commented that the pond was full of junk and stuff. He asked Rick DeGardner, Public Services Director, if the pond will be cleaned? DeGardner stated that the pond is functional so it would not be dredged, however there will be some select clearing of the vegetation to open up the area and clean it up a bit. He stated that as for the rest of it would a be a surface water management project and not a Park Dedication Project. Pat Huelman, Park Board Chair, also mentioned that it would be a costly project to do . Andrew Levi, Vice Chair, had some concerns about the boardwalk. He stated that there were some boardwalks in the City that were no longer usable . He asked how stable would the $25 , 000 boardwalk be? He questioned if it would heave . Gedrose with WSB stated that boardwalk ` B " (the $25 , 000 Board Walk) would not be as structurally sound without the footings and would probably need to be adjusted every spring. Levi asked in regards to boardwalk "A", the more expensive of the two , does that need to be 8ft wide? Could it be 4ft wide or whatever it needs to meet ADA compliance . . . would that cut the Page 3 Draft November 4 , 2019 cost (going less wide) ? Gedrose , stated that the boardwalk could go a bit more narrow just so you get the most for your money with the footings , and get the support but the footings would be the same if it was 4ft or 8ft . DeGardner stated we should think about the intent and use of the boardwalk . A 3ft simple board walk (option B ) would allow one person to walk on the boardwalk to get from point "a" to point "b" but would not allow for biking or walking with a stroller, etc . Just big enough for one person. The 8ft boardwalk with the toe-rails would allow for the strollers and the biking . The Marshan boardwalk is basically what that 8ft boardwalk would be and the one at Marshan is 25 years old. 8ft wide is what a typical trail section would be . Keep in mind that the cost of the boardwalk is basically the cost of the rest of the Master Plan without it, but we (the City) wanted to include a boardwalk in the plan to identify it . Maybe at some point in the future, if it ' s something that the residents want and the Park Board wants , the City could look more into putting it in they could do so at that time and maybe we do reduce it to 6ft or something . This plan just shows to types of boardwalks that could be put in there . Huelman opens up the floor to residents at the meeting to comment on the presented Master Plan . He asks them how the plan presented fits with their expectations and what concerns they might have . One resident asked it the split rail fence is a 3ft fence or just 2 — 3 rails ? Gedrose replied it would be a 3ft fence with 2 rails . Resident # 3 stated she like the idea of the separation of the park with the fence, but likes the the wild life that comes around and into the yard. Worried that a fence would prevent the wild life from coming close . Wondering if just putting up some signs would be better. DeGardner stated that the split rail fence was put into the plan based on a residents concern at the last meeting as she had a daycare and people coming into the yard . The resident stated that that was her (Resident 3 above) . DeGardner continued that it sounded like from the last meeting that she had concerns that for some reason park users would trespass on her land . Resident #3 stated that it was correct that that is what did happen, however she is split between wanting to put it in or not due to the wild life . DeGarnder stated that the split rail fence was put into the Master Plan based on her request. As the time gets closer to move forward with the plan he would need to check back with her to find out if the fence is still needed as it was only being done per her request . Resident #3 stated that her concern before was that it looked like the City would be removing some of the tree and brush from that area but if they are leaving it that it might be enough separation if the tree line and brush stays . Page 4 Draft November 4 , 2019 DeGardner stated that they will be surveying the area this fall to determine if there is any buckthorn or anything out there that would need to be cleared and how much and what the useful purposes of clearing that area would be . By moving some of the brush it would enhance some of the views . He stated that the fence would be there to clearly define the park property from resident property and that would be the main purpose , however any additional screening or privacy fencing would be up to the home owners as the park was there when the residential housing was built. Huelman clarified with Resident #3 if she would prefer more of a natural buffer than putting in the fence and she replied yes probably as her and her neighbor are huge animal lovers . Jensen stated that a fence would probably not detour deer from coming into a yard as they have been known to hop a fence . Clark Gooder, Park Board Member, asked what the cost of the split rail fence wood be ? DeGardner stated it would be $ 7 , 000 . Levi asked if just putting 34ft tall/stakes with a sign that says "End of Park Property" would be ok to do for now. He stated it could be a cheaper alternative and as anyone can hop a fence and cross a boundary but this would inform people that this is the property line . It would be simple and let people know where the park boundary is and see if that fixes the problem and it would be low cost. Resident #3 stated that she has put up the signs and it has stopped people from letting their kids or dogs come into their yard. Resident # 1 addressed the Park Board stating that the park was not there when the development was started stating that was private property . He continued that the asphalt half of the drawing is misleading as the other day the survey markers show that the asphalt is right on the property line . Resident asked if the asphalt would be repaired and stay where it is or moved as the Master Plan shows it a few feet from the property line . DeGardner stated he had two questions for the resident . One being, how was the park acquired if not given to the park dedication from the developer? Resident stated that it was private property when he was there . He went on to state that there was a house there at one time , the dome house he believe , and they owned that property and the pond . He stated the park was put in about 25yrs ago and he was there for 29yrs . DeGardner stated regarding the other thing the trail and the property stakes (the survey) it is actually two separate projects . He stated that the Master Plan depicts where the current trail is . They do not anticipate moving it. The actual physical survey was just to know for certain exactly where the property lines were . DeGardner went onto state that he will look into how the park in that area was actually acquired so he has more information on that. Resident #4 (young resident) wanted to clarify if when they talk about clearing the vegetation to the left of the pond (referring to the left side of the Master Plan layout) is that just the trees there ? She states that when you are heading toward the park you can ' t even see the pond . DeGardner stated that yes they would be removing some underbrush and buckthorn and open up the view. Walking down the street you will be able to see the water and wet land . Huelman stated that the Page 5 Draft November 4 , 2019 clearing of the vegetation will not just improve the view but also the safety as you will be able to see that area and monitor things . Resident #5 ask the Park Board to elaborate how the budget works and what that looks like . She asked what percentage would be given and how that works . Huelman stated that DeGardner would have to fill in the details , but basically when a development comes in they will either give land or give a cash value per housing unit toward park dedication . That funding is then used to create a park. If the developer gives only the land there is no money to develop the park and if they give cash and a little bit of land they can usually work with that. After a while when the park ages , like Woods of Balwin Park, there is no city funding to upgrade or maintain the parks well some of it) but there is no funds for new playground equipment_ Two thins have changed, recently, the City Council gave one time funding to the Park Board so that we (the City/Park Board) could look into some of our greatest needs and prioritize the things that need to be done and upgraded . Resident #5 asked if that was the $ 500 , 000 and Huelman replied, "yes" . He continued, the thought is if a development when in on County Road J and Hodgson that there would then be Park Dedication Fees associated with that development and some park needs for that development but then take that Park Dedication money and put some of that into this park (Wood of Baldwin Lake) . " So that is how it works " , he said . He stated that there isn ' t an ongoing budget process where the Park Board can assign dollars to highest priorities . So the money for this project would have to be generated by the City Council or by a development to pay for these upgrades . He then passed the floor to DeGardner who stated that he was correct and the reason for this meeting it that the Lyngblomsten development had already submitted plans and it has been approved and the developer is in the process of getting all the documents and doing the surveying and such. DeGardner continued that once all document are finished they will submit them back to the City for approval and once that happens the development is a done deal and that ' s where the City would be getting some of these Park Dedication dollars for this park. With those Park Dedication dollars they will get credit for trails . He stated that there is a trail going in along the north side of County Road J along the development and they (LyngblomstenDeveloper) will get credit for putting that in, but the dollars left over he anticipates will be able cover most , if not all , of the stuff for the park with the exception of the boardwalk. He reiterated again to everyone that until things are signed and it ' s a done deal we need to wait, but we (the City) are in the process . He stated that this should evolve in the next few month as long as the City Council approves them (Lyngblomsten Deveopers) . Resident # 5 asked if they would expect all that to be done within the next year (the Lyngblomsten deal and the park work) and DeGardner stated if it is approved in January or February and once the money is in the bank they can move forward with getting the process started . He then stated to watch for the announcement in the paper the Lyngblomsten development final plat has been approved and the process should start soon after that. So the purpose of this meeting was to have a plan for when those dollars come in so we do not spend the time then developing this plan. Resident #5 asked if there was any indication of what the dollar amount would be (amount coming from the Lyngblomsten development) . DeGardner stated at this point it would be Page 6 Draft November 4 , 2019 significant but one of the exercises that goes along with this is the credits . So what they will be putting in for trails and working with WSB as to what they believe the costs of those trails to be . If you watch the City Council Staff Reports you will see the dollar amounts and such as soon as things are signed . Resident #4 inquired if there would still be a meeting coming up to discuss the park equipment . DeGardner responded that yes there would still be a meeting about that and advised the resident to have their mom or dad check the City website every two weeks to see when that meeting will be . It will be on the City Council Agenda and it will read "Lyngblomsten final plot" and if approved, have your parents call me right away the next morning and we will set the meeting . Hiielman Rtated that Yes the ea would he to re-enpraffe the residents on a ]]lap and then there would be a conceptual plan. Typically we (the City/Park Board) bring in a company that can put up some alternative proposals for the playground and we (Park Board and residents) can take a look at them similar to the process of the Master Plan. This process will get stared as soon as we (the Park Board) know there is money . DeGardner asked the residents at the meeting what they thought of the boardwalk. Thoughts of costs ? Residents #2 commented that although the 3ft Board Walk ( Option B) is less cost, what would they do with it? Many have little kids and strollers . She stated that the area the boardwalk would be over is all mud so they wouldn ' t want their kids walking in the mud because there isn ' t a wide enough space to walk next to them/stroller. She also stated that she liked the idea of the 8ft boardwalk as the park doesn' t offer much as is and an 8ft boardwalk they could actually use would really add to the park . She mentioned that she also liked that the plan including clearing the underbrush and such as in the last meeting they (residents) spent a lot of time talking about the mosquitos so anything the City can do to help with that is appreciated . DeGardner reiterated from the last meeting that the City can do their part by trying to clear some of the underbrush and those types of thing but Metropolitan Mosquito Control District is very reactive and he encourages residents to call them to come out to that area a treat it . Huelman asked if there was any other comments and other residents . Residents at the meeting agreed that a 3ft boardwalk wouldn ' t really work or mean much, but the 8ft boardwalk would be nice . Huelman stated that the cost is very high but boardwalks are very attractive and adds to the amenities of the park and that residents of Lino Lakes love trails . He stated that they (the Park Board) continue to get feedback on how much residents like trails and want more of them . He stated that many people are using the trails but it ' s just hard to find money to continue to fund those trail needs . He stated that their hands are tied due to the fact that it is a wet land and with only some options , the boardwalk would probably be the cheapest . Resident stated that she liked it (the boardwalk) because it would connect the park to the trails which they like . Resident asked if the play area is staying as is . She asked because on the Master Plan it looks like everything is relatively in the same space and size . Jordan Gedrose, with WSB , stated that for the Master Plan it is laid out that way just to depict that is where the playground will be but it could change once the planning for the actual playground equipment starts . DeGardner started that there are some slopes and such in park area they would take into account when creating the path Page 7 Draft November 4 , 2019 as they need a three percent maximum slope to comply with ADA standards but they have a relative idea of the shape and how big the park will be . The general layout is just the idea of the space they would be working with . DeGardner also mentioned to the residents that when it comes to the basketball court, because the area is so wet we (The City) would need a wet land delineation done just to make sure we are not encroaching onto any wetland area. We could probably squeeze one in, but this is just a concept plan until we (the City) actually get out there and starts doing the survey work it would be hard to know what we (The City) can actually get out there . Resident 116 asked about tree removals She stated that the cost sheet stated tree removal and wanted to know where those trees would be removed from . Gedrose, with WSB , stated that it would depend on what would need to be removed after the surveying was done . Resident # 1 stated that years ago (about 26yrs ago) the City offered residents free trees to plant back there . He inquired if the City would be doing that again. DeGardner clarified if he was stating that the City provided residents free trees to plant in the park? Resident stated he was given maple trees to plant in his yard as a buffer between his yard and the park. DeGardner asked the resident if he lived on the southern edge and the resident replied that he actually lived on the western (Woodridge, behind the picnic tables) . DeGardner stated that the City would be willing to work with residents regarding additional buffering and would prefer to work with residents one on one with this . Resident stated that it ' s a good buffer right now (especially in the summer) but that he was just concerned if they start removing trees . DeGardner stated that as they remove tree , wooded area, underbrush, etc . that they will be in contact with residents . Clark Gooder, Park Board Member, asked the residents at the meeting "how often does this park get used" . He was met with different opinions from them residents with resident # 1 "hardly at all" and resident #4 "quite a bit in the summer" . Gooder stated he was asking because it was not a park he frequents and that "we" (the City) are spending some cost in regards to this . He stated he just wants to get what the community actually wants in this park . Like does a basketball court fit? The court is $ 14 , 000 whereas that money could be spent on something else in the park. Do you want picnic tables and benches ? Do people sit around? Do you want more benches that picnic tables ? He stated this is the info he wants to know from the residents a bit more . Residents stated that there are a lot of kids in their neighborhood . Benches are needed and the basketball court would be nice . There is some turn over in the neighborhood with more young family coming in . A resident went on to state it is used. They do go down there and spend an hour or two , but just not the entire day . Residents state as of now they normally go to Uecker Park as it ' s a bigger park and they are not getting eaten alive by mosquitos , but if this park gets updated they expect more people to use it . Huelman called for a motion to approve the Master Plan with the only change that may occur would be that of the split rail fence . John Nordland, Park Board Member, made a motion to approve the Woods of Baldwin Master Plan. Abby Haworth, Park Board Member, seconded it. The motion was carried . Page 8 Draft November 4 2019 7. Parks Update : A. Woods Edge Park Update Rick DeGardner, Director of Public Services, updated the Park Board on the Woods Edge Park project. He stated that construction of Woods Edge Park is progressing nicely. Clearing and grubbing, tree removals , grading, draintile catch basin/storm pipe, all concrete walk, and curbing have been completed. Some additional earthwork including final grading, installing plant material, dormant seeding, and building a boulder retaining wall between the north side of play container and the concrete walk is exl)ected to be rnml)leted yet this Fall - He w-eDt on state fhat after all of That the next thing will be to order the playground equipment during the winter months and expect a spring installation. He put in an updated landscape plan in the packet (see below) . DeGardner pointed out that some of the changes are : I . Reducing the amount of retaining wall (this was based on looking at the slopes) II . Removal of a couple more trees III . Moving the stepping stones to the north of the play area a bit to create a more natural path from the play area to the landscape boulders IV . Relocated the swamp white oak as a mature tree had to be removed so it is replacing it " fort IV X Wsb »..u» FM:Ab•1-'..."... •6 •p ♦ � r�n'1 Q Crt_v+.s FwM•1 . s P •w %•. ! I Mn wb •Y~ .II.�I... e- � L� ✓w Mlnftss iY CII w No .. i . I ..a PUl ISM Voodoo AMMIftwo LIARS o go 1 � . - — _ �1 - �-. _ _ r .- �. � ' �, U4DSCAPE PU �t1 uacGGot Ptu! - y • _ ,y , ` CP. SHEEI • L51 Page 9 I Draft November 4 , 2019 8 . Recreation Updates : Kellie Schmidt, Public Services Administrative Assistant addressed the Park Board regarding Recreation Updates . A. Fall Soccer Program The 2019 Lino Lakes Fall Soccer Season concluded on Saturday October 26th with the end of the season tournament ! Twenty-three teams , consisting of 175 participants , participated in 8 weeks of exciting recreational soccer ! The season kicked off with a Soccer Jamboree at the end of August and then moved to six weeks of game play that started after Tabor Day every Saturday . The end of the season trnjrnament for 2nd _ 51h graders was held on a glorious fall day last Saturday October 26th . Each player received a soccer ball, water bottle, draw string backpack, medal, and a picture package as part of their registration fees . Once again the Lino Lakes Parks and Recreation Fall Soccer program was a big success ! B . Little Goblins Party On Friday October 25th Anoka County ' s Wargo Nature Center and the City of Lino Lakes Parks and Recreation once again co -sponsored the Little Goblins Party . Again this year Wargo Nature Center provided the backdrop for 60 kids and their parents to partake in a fun night of games , crafts , face painting, and refreshments . The children all dressed up in their best costumes and enjoyed the amazing weather and partook in activities inside and out at the spookily decorated nature center ! Forest Lake and Mounds View High School students provided their services as volunteers for the event as well as the newly appointed 2019 -2020 Lino Lakes Ambassadors . This continues to be one of the best events of the year ! C . Gobbler Games Saturday November 2nd is the 22nd annual Gobbler Games which is held at Centennial Middle School . Parents and their kids team up to compete in some good ole fashion competition by trying their hand at a number of games . Each tandem will participate in six different games and their scores will be added up to see which team goes home with the big prize ! Target gift cards are awarded to the winners of three different age categories ! Other fun activities include the bounce castle , temporary tattoos , Turkey coloring sheets , drawings , and cookies and refreshments . This event is free and the cookies are provided by Lino Lakes own First Resource Bank . The event is Saturday November 2nd from 10 : 00 AM — 12 : 00 PM @ Centennial Middle School . D . Upcoming Winter Events & Activities I . Warming House attendants will be hired and trained during the month of November and December as the skating rinks in Lino Lakes are set to open sometime in mid-December II . The annual Lino Lakes Secret Holiday Shop will be held on Wednesday and Thursday December I Vh & 12th at Lino Lakes City Hall Community Room . This Page 10 Draft November 4, 2019 popular event lets young children shop for gifts for the holidays while the parents wait for them to finish their shopping lists . Our volunteer staff and Lino Lakes Ambassadors will secretly help the kids shop and wrap presents . Refreshments will be available free of charge and the hours for the event are 4 : 30 - 7 : 00 PM both evenings ! Clark Gooder, Park Board Member, asked if the soccer numbers are higher or lower this year compared to past. Rick DeGardder, Public Services Director, stated its lower, they are not sure why this is . Gooder asked if the price was relativity the same as the past and DeGardner stated the cost as stayed the same and confirmed participants still receive a soccer ball, water bottle , picture package, etc . we ever receive feedback regarding our tall Soccer program . &ellie ctimidt, Public Nervices Administrative Assistant stated that the feedback they receive at the Public Services window at City Hall and on Facebook is always positive and often hears from people that they think it to be a "well ran" program . 9 . New Business A. Consider Switching Monthly Park Board Meeting Dates Rick DeGardner, Public Services Director, stated that the Park Board meeting and City Council work session both occur on the first Monday of each month. Since the Public Services Director is the staff liaison to the Park Board and often has agenda items at the City Council Work sessions , there have been some occasions where the Public Services Director should be at both meetings at the same time . DeGardner went on to state that the Planning and Zoning Board meets the 2nd Wednesday of the month, and the Environmental Board meets the 4th Wednesday of the month. Staff is recommending moving the Park Board to the lst Wednesday of the month, commencing January, 2020 . Then all advisory board meeting would be held on Wednesdays , and all City Council meetings and work sessions would typically be held on Mondays . The Park Board approved of the new meeting dates . This will be discussed at the next Council session to be approved . 10 . Old Business Pat Huelman, Park Board Chair, asked Rick DeGardner, Public Services Director, for an update on the water tower behind Fire Station #2 . He asked if the funds had been approved for the water tower, courts , and grading . DeGardner stated that they haven ' t made in through yet . Huelman asked if they decided again the Recreation Complex because it blurred the funds to much and DeGardner stated they had just decided to hold off on the complex for now. Huelman stated that it was unfortunate but said that those things do happen. Thought the complex would have been a great way to meet some of the critical needs of our community. DeGardner stated that there is still a lot of funds in the park and trails funds and in January he expects a discussion of where we are at on funds and projects . Page 11 Draft November 4 , 2019 Huelman asked DeGardner if the 121h Avenue Trail was still in the plan to be completed . DeGardner stated that yes that was still in the 2020 budget to be completed . Clark Gooder, Park Board Member, asked DeGardner if in 2020 they would be operating under some type of budget and what that might be . DeGardner stated as of now there is no general fund or excess reserve designated for Parks at this time . Gooder then stated that now would then be the time to let them (Council) know where everything is at and what is needed to be replaced and such. DeGardner said that he believes the next best funding balance would be the excess fund balance is at and historically that has been a place where the Park Board has been designated money from . Monday, December 2 , 2019 12 . Adjourn Richard Jenson made a MOTION to adjourn, Abby Haworth supported the MOTION . All in favor MOTION carried. Meeting was adjourned. Submitted by, Kellie Schmidt Administrative Assistant Lino Lakes Public Services Page 12 CITY - 0F INLAKES DATE : March 4, 2020 TO : Park Board Members FROM : Rick DeGardner, Public Services Director RE : Park and Trail Improvement Fund Attached is an updated summary sheet for the Park and Trail Improvement Fund . There is currently $ 162, 000 undesignated . Staff recommends the Park Board provide a recommendation to designate specific projects for City Council consideration . In addition , attached are some resource materials that have been previously distributed : o Existing Park Assets Worksheet - Updated May 1, 2019 o Existing Playground Equipment Inventory CITYh OF LN ES Park & Trail Improvement Fund ( 425 ) Operating Transfers 2018 Budget Allocation $ 500, 000 * 00 2019 Budget Allocation $ 90 , 000000 2020 Budget Allocation $ 90 , 000000 Expenditures Incurred to Date Birch Park Playground Improvements $ ( 301000M ) Lake Drive Trail Project $ ( 381000M ) Apollo Drive Trail ( Lilac St to Lake Dr ) $ ( 91996 . 00 ) Arena Acres Park Improvements $ ( 114, 606 . 15 ) Sunrise Park Playground Project $ ( 94 , 635900 ) Project in Progress (Amount Approved - Exp Incurred to Date ) Apollo Drive Trail ( Lilac St to Lake Dr ) $ ( 1051004M ) Projects Approved 12th Avenue Trail $ ( 125 , 000 . 00 ) Undesignated Fund Balance $ 162, 758M Projects Under Consideration Lino Park Playground Equipment $ ( 95 , 000 * 00 ) Recreation Complex Phase 1 $ ( 137 , 000M ) 2/ 26/ 2020 O i p a n2222a mommm ° _v7 3 a oa Q. 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All a � HEd � � "T � � � ED PAT s ELLA oIT It IT IT 11 IT IT N � � � � � � Di � � IDA, � lury � � � �� � � IT I� � I � � � � � � � � � � H � � 4AII � � � � � � � � H � � � Edlri � � � � � � I 4U'T � � � � U � � DA � � Di � � IT � � � � �� � � � � � � � � � � � � � � � � � � �� o s s s 3 'a EXISTING PLAYGROUND EQUIPMENT INVENTORY YEAR ESTIMATED PARK INSTALLED COST 1 Lino Park 1998 $ 95 , 000 2 Woods of Baldwin Park 1994 $ 70 , 000 3 Birchwood Acres Park 1996 $ 70 , 000 4 City Hall Park 1997 $ 70 , 000 5 Pheasant: Hills Park 1996 $ 70 , 000 6 Shenandoah Park 1998 $ 70 , 000 7 Sunset Oaks Park 1993 $ 70 , 000 ' 8 Marshan Park 1999 $ 70 , 000 9 Behms Park 1999 $ 70 , 000 10 Brandywood Park 2000 $ 70 , 000 11 Clearwater Creek Park 2002 $ 70 , 000 12 Arena Acres Park 1999 $ 70 , 000 13 Wenzel Farms Park 1996 $ 70 , 000 14 Highland Meadows Park 2003 $ 70 , 000 15 NorthPointe Park 2018 $ 70 , 000 16 Birch Park 2018 $ 907000 17 Sunrise Park 2019 $ 95 , 000 Total $ 1 , 260 , 000 RE I T IF Ll N U, KES L :\Public Services\PARKS DEPT\NEIGHBORHOOD PARKS\Playground Equipment\EXISTING PLAYGROUND REPLACEMENT PRIORITY APRIL 2019 O F IN KE DATE : March 4, 2020 TO : Park Board Members FROM : Rick DeGardner, Public Services Director RE : Woods Edge Park Update Since the last update, the City Council approved a contract with Northland Recreation , Inc . to provide the design and equipment for the Woods Edge Park Playground Project via Sourcewell ( formerly NJPA ) . Sourcewell is a public corporation serving as a municipal contracting agency for government and education agencies . Sourcewell serves member agencies under the legislative authority established and granted by Minnesota Statute 123A . 21 . This agreement fulfills the competitive solicitation and contract process required of governmental agencies . Staff utilized this process with the successful 2018 Birch Park Playground Project and 2019 Sunrise Park Playground Project . Northland Recreation , Inc . also provided the playground equipment and park shelter at NorthPointe Park . The $ 75 , 000 contract with Northland Recreation Inc . is for the design and supply of playground equipment, concrete for in -ground footings , wear mats, and the provision of a certified playground installer . Funding is from the Dedicated Parks Fund . oil XA 1 . T ,� W>ri 41 i c�r r CITY - 0F IN KES DATE : March 4, 2020 TO : Park Board Members FROM : Rick DeGardner, Public Services Director RE : 12th Avenue Trail Update The trail gap along the east side of 12th Avenue was originally discussed with the City Council during the November 7, 2016 work session . Since then , area residents have attended several City Council Work Sessions regarding the need to complete the 12th Avenue Trail . The gap creates an unsafe situation and hinders pedestrian access to Brandywood Park . Completion of the 12th Avenue Trail is identified within the Comprehensive Parks and Trails System Capital Improvement Plan . The following funding has been identified : Park and Trail Improvement Fund - $ 125 , 000 Dedicated Parks Fund - $ 50, 000 State Aid - $ 25 , 000 Plans and specs have been finalized . We are currently in the process of obtaining quotes and anticipate bringing a recommendation to the City Council in April . Since it appears property/easement acquisition will not be necessary, we expect this project to be completed in 2020 . i II CITY "" - OF IN KE DATE . March 4, 2020 TO : Park Board Members FROM : Rick DeGardner, Public Services Director RE : Apollo Trail Update As discussed during the October, 2019 Park Board meeting, the final design process was interrupted due to the discovery of obsolete signal components . A feasibility study was conducted and it was determined that some electronic modifications to the signals , relocating of some loop detectors, and concrete work with a median /accessibility ramps are required . The project is currently out for bids . I ' ll keep you posted .