HomeMy WebLinkAbout2020-012 Council ResolutionCITY OF LINO LAKES
RESOLUTION NO. 20-12
RESOLUTION APPROVING CHANGE ORDER NO. 2 AND ACCEPTING THE
EXTENSION OF THE ENGINEERNG CONSTRUCTION SERVICES CONTRACT
WEST SHADOW LAKE AREA IMPROVEMENT PROJECT
WHEREAS, pursuant to resolution 18-127 of the Council adopted on October 8, 2018,
awarding the contract for the West Shadow Lake Area Improvement Project to Geislinger &
Sons: and
WHEREAS, pursuant to resolution 19-27 of the Council adopted on March 11. 2019, approving
Change Order No. 1 in the amount of $41,849.00 for the extension of concrete curbing; and
WHEREAS, a complete summary of costs and schedule are detailed in Change Order No. 2; and
WHEREAS, WSB and Associates has submitted a construction services contract extension in
the amount of $65.700.00.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes, Minnesota
approves Change Order No. 2 in a reduced amount of $139,983.00, and the extension of the
engineering construction services contract.
BE IT FURTHER RESOLVED
Adopted by the Council of the City of Lino Lakes this loth day of February, 2020.
The motion for the adoption of the foregoing resolution was introduced by Council Member
Lyden and was duly seconded by Council Member Stoesz and upon
vote being taken thereon, the following voted in favor thereof:
Stoesz, Ruhland, Lyden, Rafferty,
The following voted against same:
none
Rob Rae 61V ayor
ATTEST:
Julianne Bartell, City Cle
crtti4N-'j
CITY COUNCIL
AGENDA ITEM 6B
STAFF ORIGINATOR: Diane Hankee PE, City Engineer
MEETING DATE: February 10, 2020
TOPIC: Consider Resolution No. 20-12, Approving Change Order No. 2
and Accepting the Extension of the Engineering Construction
Services Contract. West Shadow Lake Area Improvement Project
VOTE REQUIRED: 3/5
INTRODUCTION
For the West Shadow Lake Area Improvement Project, staff is requesting council consideration
of Change Order No. 2 reducing the contract amount and acceptance of the extension of the
engineering construction services contract.
BACKGROUND
On October 8, 2018, the City Council awarded the bid for the West Shadow Lake Area
Improvement Project to Geislinger and Sons, Inc. in the amount of $4.940,636.57. Construction
has been ongoing since October of 2018. On March 11, 2019 the City Council approved
Change Order No. 1 in the amount of $41,849.00 for the extension of concrete curbing.
The 2019 construction season set a record for the number of rainfall events, a total of 39 days.
This led to difficult and delayed construction season for the West Shadow Lake Area
Improvement Project which required additional maintenance of erosion control measures,
pumping of standing water, maintaining the roadway, providing temporary and passable access
to residents, and time needed to dry out the site. The contractor met substantial completion 2.5
months late but did not meet the final completion date of November 1. 2019.
Construction of the project is almost complete with the final lift of bituminous and boulevard
restoration remaining. Due to the inclement weather and additional time spent to maintain the
site, the contractor has requested a final completion date extension to June 26, 2020. Changing
the final completion date would be approved by Council through Change Order No. 2.
During the initial construction of the roadbed. and with further exploratory excavations, the
project engineers noted that the soils in the north portion of the project met the road subgrade
requirements and the typical section was modified from 24 inches of sand to 18 inches. In
addition, there was less common excavation required to construct the boulevards. This resulted
in the ability to reduce excavation and sand quantities. This reduction has been included in the
enclosed Change Order No. 2.
The West Shadow Lake Area Improvement Project contract with Geislinger and Sons. Inc. and
Change Order No. 2 would reduce the contract amount by $139,983.00.
Original Contract Amount
Change Order No. 1
Change Order No. 2
Revised Contract
$ 4,940,636.57
$ 41,849.00
- $ 139.983.00
$ 4,842,502.57
As part of the project completion date extension, the construction services will be subsequently
extended. WSB and Associates has provided a not to exceed fee of $65,700, which includes
the time the contractor exceeded the substantial and final completion dates in 2019. and the
time to complete the project by June 26, 2020.
The overall project costs including these changes is projected to be $6,332,000.00 which is
approximately $525,000 under budget.
RECOMMENDATION
Staff is recommending approval of Resolution No. 20-12 for Change Order No. 2 and accepting
the extension of the engineering construction services contract, for the West Shadow Lake Area
Improvement Project.
ATTACHMENTS
1. Resolution
2. Change Order No. 2
CHANGE ORDER NO.2
/-"S WEST SHADOW LAKE DRIVE STREET AND UTILITY IMPROVEMENTS
CITY OF LINO LAKES, MN
WSB PROJECT NO. R-013170-000
12/20/2019
OWNER: CONTRACTOR:
CITY OF LINO LAKES
600 TOWN CENTER PARKWAY
LINO LAKES, MN 55014
GEISLINGER & SONS, INC.
511 CENTRAL AVENUE SOUTH, PO BOX 437
WATKINS, MN 55389
YOU ARE DIRECTED TO MAKE THE FOLLOWING CHANGES IN THE CONTRACT DOCUMENT DESCRIPTION:
EXTEND THE FINAL COMPLETION DATE TO JUNE 26, 2020 DUE TO THE EXCESSIVLEY WET WEATHER DURING THE 2019
CONSTRUCTION SEASON. TOTAL CONTRACT AMOUNT REDUCED DUE TO A CHANGE IN THE DESIGN TO REDUCE
EXCAVATION AND SELECT GRANULAR QUANTITIES.
IT IS UNDERSTOOD THAT THIS CHANGE ORDER INCLUDES ALL ADDITIONAL COSTS AND TIME EXTENSIONS WHICH ARE IN ANY WAY, SHAPE, OR
FORM ASSOCIATED WITH THE WORK ELEMENTS DESCRIBED ABOVE.
CHANGE IN CONTRACT PRICE
CHANGE IN CONTRACT TIME
ORIGINAL CONTRACT PRICE:
PREVIOUS CHANGE ORDERS: CO #1
CONTRACT PRICE PRIOR TO THIS CHANGE ORDER:
NET DECREASE OF THIS CHANGE ORDER:
CONTRACT PRICE WITH ALL APPROVED CHANGE ORDERS:
$4,940,636.57
$41,849.00
$4,982,485.57
-$139,983.00
$4,842,502,57
ORIGINAL CONTRACT TIME:
NET CHANGE FROM PREVIOUS CHANGE ORDERS:
CONTRACT TIME PRIOR TO THIS CHANGE ORDER:
NET INCREASE OF CHANGE ORDER:
CONTRACT TIME WITH APPROVED CHANGE ORDERS.
11/1/2019
NONE
11/1/2019
8 MONTHS
6/26/2020
RECOM ^: •1a. BY:
J STREM , PE, PROJECT MANAGER
WSB & ASSOCIATES, INC.
ENGINEER
APPROVED BY:
Air
CONTRACTOR SIGNATURE
GEISLINGER & SONS, INC.
CONTRACTOR
APPROVED BY:
CITY ENGINEER
DATE
CITY ADMINISTRATOR
DATA
K:1010326-0001AdminlCansNucdon AdmIn1WSL Concfuclion AdminMChange Orders1Changs Order No. 21
Page 1 di 010326-000 CO2 121729-Finai3CO2
CHANGE ORDER NO. 2 DETAIL
WEST SHADOW LAKE DRIVE STREET AND UTILITY IMPROVEMENTS
/• CITY OF LINO LAKES, MN
WSB PROJECT NO. R-013170-000
12/20/2019
ADDED ITEMS
Item No. Mat. No. Description
15 2105.501 COMMON EXCAVATION (EV) (P)
17 2105.507 SUBGRADE EXCAVATION (EV)
18 2105.522 SELECT GRANULAR BORROW (CV)
Qty Unit Price Extended Amount
-3876.00 CY $ 13.00 $ (50,388.00)
-2715.00 CY $ 13.00 $ (35,295.00)
-2715.00 CY $ 20.00 $ (54,300.00)
TOTAL ADDED ITEMS CHANGE ORDER NO. 2
TOTAL ADJUSTMENT TO ORIGINAL CONTRACT AMOUNT
-$139,983.00
-$139,983.00
K:1010326-0001Admin1Construction AdmFnIWSL Construction Admin%Change OrderslChange Order No. 21
Page 1 of 1 010326-000 CO2 121719 - Final3C0 2 Detail