HomeMy WebLinkAbout03-03-2020 Council Work Session MinutesCITY COUNCIL WORK SESSION
1 CITY OF LINO LAKES
2 MINUTES
3
4 DATE March 3, 2020
5 TIME STARTED 6:00 p.m.
6 TIME ENDED 9:55 P.M.
7 MEMBERS PRESENT Council Member Stoesz, Lyden, Ruhland,
8 Cavegn and Mayor Rafferty
9 MEMBERS ABSENT : None
10
11 Staff members present: Public Safety Director John Swenson; Community Development
12 Director Michael Grochala; City Engineer Diane Hankee; Finance Director Sarah Cotton;
13 Public Services Director Rick DeGardner; City Clerk Julie Bartell (part)
14 Oath. o f Office — To�zy Cavegn
15 1. CSAH 34 Birch Street Project Update —Community Development Duector
16 Michael Grochala reviewed the draft Joint Powers Agreement that has been prepared for
17 City review and sets forth a basic understanding of both the City and County project
I8 responsibilities and cost share. The City's estimated share, based on the two roundabout
19 option, is approximately $571,000. Over 1/3 of the costs are related to relocation of trunk
20 water ma and would be funded by the Water Utility fund and the balance of the City's
21 share would be funded by Municipal State Aid funds. There is no levy impact for the
22 project currently proposed (two roundabout option). He explained that Anoka County is
23 looking for municipal consent so that they can move forward with acquisition and final
24 design.
25
26 The Council expressed a desire to perform a Pedestrian Traffic Simulation, as well as
27 looking at changing speed limits along Birch. County representatives reviewed a plan for
28 students exiting the school and use of crossing -guards. The County reported a speed
29 study could be requested after the improvements are installed. There will be advisory
30 speed signs as drivers approach the roundabouts, but the speed un between will be posted
31 as it is today. The Council expressed concern over the existing condition of the road
32 section between West Shadow Drive and the s-curve. The County indicated that if they
33 proceeded with the two cul-de-sac option. thev would include a hill and overlav of this
34 section as part of the project.
35
36 Regarding the well proposed in the area of Birch Street, Dn-ector Grochala noted the
37 County did receive a bid estimated at $4,000 to salvage the brick fi4om 509 Birch Street;
38 however, this cost does not include mortar removal or hauling of material. The Council
39 agreed to move away from the idea of salvagung the house at 509 Birch Street for use as a
40 well house, as well as the idea of salvagnng the bricks for use in other projects, as the cost
41 is too high.
42
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CITY COUNCIL WORK SESSION
DRAFT
43 2. Water Treatment Plant Feasibility Study - Community Development Director
44 Michael Grochala reviewed the proposal submitted by WSB to complete a Water
45 Treatment Plant feasibility study at a cost of $39,886. WSB representative, Greg
46 Johnson, presented the scope of the study, noting architectural renderings and public
47 outreach are not included in the current phase of project development.
48
49 The study Scope of Work includes: 1) Reviewing Alternative Water Supply Options, 2)
50 Analyzing Source Water, 3) Evaluating Water Treatment Options, 4) Reviewing Potential
51 Plant Sites, 5) Preparing a Centralized Water Treatment Preluninary Drawing, 6)
52 Evaluating Future System Needs and Phasing, 7) Studying Neighborhood Impacts, and 8)
53 Determining Cost Estimates.
54
55 Council requested looking into the option of a preliminary report in order to control cost.
56 This would include pushing out preparation of drawings and cost estimates. Director
57 Grochala will prepare a revised report to address the Council's concerns regarding cost.
58
59 3. 87 Lilac Street Concept Plan - City Planner Katie Larsen reviewed the proposed
60 concept plan submitted for 87 Lilac Street. The applicant, Bonfe Builders, submitted a
61 land use application for Concept Plan Review. The proposed development is a 4 lot
62 residential subdivision of a 1.62 acre parcel located at 87 Lilac Street. The property
63 owners are Lyndal and Sally Nelson.
64
65 Due to the potential need for multiple variances and easement vacation, the applicant has
66 submitted a concept plan. This will give staff, Boards, and Council an opportunity to offer
67 comments on the proposal prior to incurring costs of submitting a full preliminary plat
68 application.
69
70 In reviewing the concept plan, the council expressed the desire to see the extension of
71 Mustang Lane as a part of the subdivision.
72
73 4. 617 Apollo Drive — Muddy Cow Site & Building Plan Review - City Planner
74 Katie Larsen reviewed a Land Use Application that was submitted for an Ordinance
75 Amendment for a site plan and building modifications at 617 Apollo Drive. The applicant
76 is proposnig to construct a restaurant with rooftop dniing ini the existing building. Eagle
77 Liquors currently occupies the north portion of the retail building. Per the Marketplace
78 Planned Development Overlay (PDO) Desicn Guidelines Ordinance No. 03-05, substantial
79 departures from the approved plans require an amendment to the ordinance.
80
81 Staff will be seeking Council action at the March 23`d City Council meeting
82
83 5. Creation of a Joint Power Entity for Metro I -Net - Finance Director Sarah
84 Cotton reviewed the staff report addressing the creation of a JPA between current Metro-
85 iNet member agencies. Due to growing concerns regardnig the sustainability of the
86 current Metro4Net arrangement, a sub -group of member cities have created a draft
87 framework for a joint powers agreement. The law firm, Kennedy & Graven, helped draft
CITY COUNCIL WORK SESSION
DRAFT
88 the agreement. The sub -group is now seeking commitments from member agencies who
89 want to enter into a joint powers agreement. The JPA would become effective January 1,
90 2021. The annual cost of overhead for operating the JPA is estimated at an additional
91 $175,000, which represents a five percent increase for each member.
92
93 Council requested that staff prepare alternative options for consideration, u1 addition to
94 the creation of a Joint Powers Entity for Metro -Net.
95
96 6. Trunk Utility Fees - A concern was previously expressed by council that the fees
97 charged may be a deterrent to economic development.
98
99 Community Development Director Michael Grochala reviewed a comparison of the City's
100 Trunk Utility fees with those charged by neighboring cities. Fees vary by community in
101 both amount and method. It should be noted that our fees are based on the estimated costs
102 of developing our trunk utility system.
103
104 In 2016, the City Council initiated a Connection Fee Study to evaluate the current fee
105 structure and to minimize impacts to the end user, specifically when changing use. The fee
106 structure was modified 'unto two components, a trunk fee and an availability charge. The
107 trunk fee is collected at the tune of development. The study resulted in a total fee
108 reduction of $707 per unit.
109
110 7. Schedule Advisory Board Candidate Interviews - The Council tabled this item
111 to the March 23rd Work Session.
112
1
3 8. Ambulance Service PSA -Public SafetS� Director John Swenson provided an
114 update on ambulance services Lino Lakes. Staff continues to work on ensuring that
115 ambulance services in Luio Lakes are provided at a high level after the June 1, 2020
116 ambulance service transition.
117
118 The EMSRB continues to work on determining whether the change in ambulance services
119 in our Primary Service Area (PSA) will go through the change of ownership process as
120 outlined in MN 144E.11 or a change of name process as outlined in the same statute.
121
122 The City of Lilo Lakes is covered by a '`PSA overlap". This means that when the PSA
123 neaps were cr°eated two ambulance providers (MHealth Fairview and Allina) own a PSA
124 that covers our community. This has occurred i1 other areas of the state and when there is
125 ambulance PSA overlap the local jurisdiction has the ability to choose between the
126 ambulance providers that own the PSAs covering their community.
127
128 Staff hopes to have all of the information to make an informed recommendation to
129 Council this spring prior to the June 1, 2020 transition.
130
131 9. Use of Force Simulator - Public Safety Director Swenson reviewed his staff
132 report regarding the purchase of a Use of Force Training Simulator.
CITY COUNCIL WORK SESSION
DRAFT
133
134 Members of the Public Safety Department conducted extensive research on a use of force
135 training simulator to determine if these types of systems could improve the training
136 provided to our staff. The recommendation from staff is the VirTra V-100 LE system.
137 This system would allow instructors to conducted scenario based training with the
138 resources currently available to all Lino Lakes police officers, as well as create scenarios
139 based on video footage of actual calls that have occurred in Lino Lakes.
140
141 Staff is recoirunending the purchase of this. system as quoted with the use of Federal
142 Forfeiture Funds. Use of forfeiture funds for this purchase is a permissible use of forfeiture
143 funds as outlined in the Guide to Equitable Sharing (July, 2018). The total for this
144 purchase is $48,284.85. The Federal Narcotics Forfeiture Fund (Justice & Treasury)
145 balance is currently $100,549.97.
146
147 Council authorized staff to move forward with the purchase of the Use of Force Training
148 Simulator.
149
150 10. Council Updates on Boards and Commissions — No update.
151
152 11. Monthly Progress Report - No report.
153
154 12. Review Regular Council Agenda of March 9, 2020- The agenda was reviewed
155 and there were no changes
156
157 The meeting was adjourned at 9:55 p.m.
158
159 These minutes were considered, corrected and approved at the regular Council meeting held on
160 March 23, 2020.
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165 uli ne Bartell, ity C
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Rob Rafferty, Mayor