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HomeMy WebLinkAbout03-09-2020 Council Meeting MinutesCOUNCIL MINUTES APPROVED 1 CITY OF LINO LAKES 2 MINUTES 3 4 DATE March 9, 2020 5 TIME STARTED 6:30 p.m. 6 TIME ENDED 8:10 P.M. 7 MEMBERS PRESENT Councilmember Stoesz, Lyden, Ruhland, Cavegn 8 and Mayor Rafferty 9 MEMBERS ABSENT 10 Staff members present: City Administrator Jeff Karlson; Community Development Director 11 Michael Grochala; City Engineer Diane Hankee; Director of Public Safety John Swenson; Utilities 12 Supervisor Justin Williams; and City Clerk Julie Bartell 13 14 OATH OF OFFICE 15 16 Councilmember Cavegn took the Oath of Office. 17 18 PUBLIC COMMENT 19 20 Jamie Jensen, St. Clair Estates developer, asked for assistance in finalizing his accounts with the 21 City. Mayor Rafferty indicated that Mr. Jensen has been instructed by the City to speak with the 22 City Attorney on any issues. 23 24 Sierra Rasmussen, 640 Barbara Lane, read a statement requesting that the Council amend the City 25 Code to allow for bees. Her statement included information supporting the need for bees and noting 26 other cities that allow for the keeping of bees on residential property. 27 28 Terry O'Connell, 1000 Main Street, cated that she received questions about parks from residents 29 as she knocked doors for her campaign for City Council. She brought those questions to the Park 30 Board and received some response and she'd like the council's advice on sharing that information. 31 Mayor Rafferty suggested that Ms. O'Connell email him directly on the questions. Councilmember 32 Lyden noted that the council will soon be doing strategic planning and perhaps could review some 33 of these questions then. Mayor Rafferty pledged to follow up with Ms. O'Connell. 34 SETTING THE AGENDA 35 The agenda was approved as presented. 36 OATH OF POLICE SERVICE 37 Mayor Rafferty gave the Oath of Police Service to Officer Matthew Carlson. 38 CONSENT AGENDA 39 Councilmember Stoesz moved to approve the Consent Agenda, Items 1 A and 1 D, as presented. 4o Councilmember Lyden seconded the motion. Motion carried on a voice vote. 1 COUNCIL MINUTES APPROVED 41 Councilmember Stoesz moved to approve the Consent Agenda, Items 1 B and 1 C, as presented. 42 Councilmember Ruhland seconded the motion. Motion carried on a voice vote. Councilmember 43 Cavegn abstained from voting. 44 45 ITEM ACTION 46 Consideration of Expenditures: 47 A) March 9, 2020 (Check No. 111865 through 111932) 48 in the amount of $198,884.25 Approved 49 B) Consider Approval of February 24, 2020 50 Work Session Minutes Approved 51 C) Consider Approval of February 24, 2020 52 Council Meeting Minutes Approved 53 D) Consider Approval of Resolution No. 20-23, Approving 54 Peddler License for Edward Jones Financial (Daniel 55 Chrzanowski) Approved 56 FINANCE DEPARTMENT REPORT 57 There was no report from the Finance Department, 58 ADMINISTRATION DEPARTMENT REPORT 59 A) Consider Annual Appointments for 2020— City Administrator Karlson explained that each 60 year the council considers member representations on certain boards. A few assignments were left 61 open pending arrival of the newest member of the council. Based on direction, he is forwarding the 62 following appointments: 63 Joint Law Enforcement Council —Tony Cavegn 64 North Metro Telecommunications Commission — Alternate, Tony Cavegn 65 Anoka County Fire Protection Council — Rob Rafferty (alternate). 66 Councilmember Lyden moved to approve the appointments as presented. Councilmember Stoesz 67 seconded the motion. Motion carried on a voice vote 68 PUBLIC SAFETY DEPARTMENT REPORT 69 There was no report from the Public Safety Department, 70 PUBLIC SERVICES DEPARTMENT REPORT 71 5A) Consider Approval of Resolution No. 2045, Accepting bids and Awarding a 72 Construction Contract, Well House No. 1 Rehabilitation Project —City Engineer Hankee noted that 73 Justin Williams, Utility Supervisor, was also present to answer questions on this project. Ms. 74 Hankee explained the elements proposed for this project. Staff is not recommending approval of the 75 bid alternate for exterior concrete/asphalt. 76 Councilmember Lyden remarked that the cost of this project is enormous. He has looked at 77 individual elements (noting skylight) and they are very high. For four windows, the cost is $40,000. 2 COUNCIL MINUTES APPROVED 78 Mr. Williams explained that the skylight is actually access to a turbine motor that powers the well and 79 it is functional. The windows and doors are all industrial grade needed for security purposes and 80 also made to blend the building into the neighborhood. Ms. Hankee noted that the painting element 81 gets into painting of pipes and other items beyond just the walls. 82 Mayor Rafferty asked how long the City could wait on the project and Is Williams suggested that he 83 would not recommend any staff going into the building while the well is producing water. Mayor 84 Rafferty noted the benefit to the neighborhood of upgrading this building as well as the importance of 85 keeping this facility up to date. He also asked if the metal doors will rust and Mr. Williams explained 86 that the doors will be powder coated. 87 Councilmember Cavegn asked if the building has been examined by a structural engineer and Ms. 88 Hankee explained how that process has occurred. 89 Marty (who lives across from well house) and Paula Smude, 6766 Black Duck Drive. The current 90 structure and grounds are an eyesore for their neighborhood. The neighbors do what they can with 91 the grounds. They will be happy to see improvement and something that looks more like the 92 neighborhood. 93 Councilmember Cavegn asked if there are plans to improve upkeep of the grounds and Mayor 94 Rafferty remarked that he anticipates that staff will ensure that the grounds are better kept. 95 Mayor Rafferty added that he'd like to see the overhand accentuated; it's very short in its current 96 state. 97 Councilmember Stoesz moved to approve Resolution No. 20-15 as presented. Councilmember 98 Ruhland seconded the motion. Motion carried on a voice vote. Councilmember Lyden recorded as 99 voting no. loo COMMUNITY DEVELOPMENT DEPARTMENT REPORT 101 6A Nadeau Acres (this item was removed from the agenda at the March 2 work session) 102 6B) Consider Resolution No. 20-21, Approving Conditional Use Permit for Building within the 103 Floodplain at 7020 West Shadow Lake Drive —Kelsey Gelhar, WSB &Associates, reviewed a 104 PowerPoint presentation including information on the following: 105 - Land Use Application for Conditional Use Permit (details reviewed); 106 - History of parcel, including service of municipal utilities; 107 - Existing site conditions; 108 - Applicant's proposal, including map of site with proposed structure and draft house plans; 109 - Planning and Zoning Board input; 110 - Findings of Fact reviewed; 111 - Conditions included in resolution. ll2 Councilmember Lyden suggested that the plans look very nice. The flood vent is unique and he wonders 113 how certain one can be that water under the home won't cause damage. Ms. Gelhar explained that the 114 materials used will be appropriate for the possibility of water and that will be checked by the building 115 inspector as construction occurs. 3 COUNCIL MINUTES APPROVED 116 Councilmember Cavegn asked about the safety of the vents; could anything get stuck in there? Ms. 117 Gelhar suggested that only water would enter through the vents; City Engineer Hankee explained that the 118 vents are tested, designed and approved for this type of use. 119 It was clarified that the flood systems are designed to last the life of the home. The council also 120 discussed that fill would seem to be a better solution; Ms. Gelhar explained the issues that could be 121 created by fill. 122 Councilmember Lyden moved to approve Resolution No. 20-21 as presented. Councilmember 123 Cavegn the motion. Motion carried on a voice vote. 124 6C) Consider Resolution No. 20-195 Approving Bid Policy —City Engineer Hankee reviewed her 125 written report. The new policy has been reviewed by the City Attorney and follows a standard of the 126 League of Minnesota Cities. She noted that the policy covers and allows for an electronic bidding 127 process that is supported by staff. 128 Councilmember Stoesz asked if there is a "seal" process so that changes can't occur after a bid is 129 submitted. Ms. Hankee explained how the contract process follows the bid and the price cannot be 130 changed; in addition, the bids are viewed when opened by everyone so that would prevent change. 131 Councilmember Stoesz moved to approve Resolution No. 2049 as presented. Councilmember 132 Ruhland the motion. Motion carried on a voice vote. 133 6D) Consider Resolution No. 20-13, Accepting bids, Awarding a Construction Contract, and 134 Approving the Construction Services Contract for East Cedar Street & 24th Avenue/Elmcrest 135 Avenue North Improvement Project — City Engineer Hankee reviewed her written staff report 136 outlining the history of this project, the elements proposed for this project, the previous rejection of bids 137 and the more favorable bid received at this point. She noted the City's share of costs and how that will 138 be funded. The proposed schedule for the project was noted. 139 Mayor Rafferty asked about the split of costs with the City of Hugo. Ms. Hankee noted the City's is 140 approximate two-thirds. The mayor also asked about the need to have WSB staff on site for the period 141 noted; Ms. Hankee reviewed the need to work with subcontractors on the project. Ms. Hankee noted 142 that WSB has reduced the construction services element already. 143 Councilmember Lyden noted that he shares the Mayor's concerns. It is an important project but he's 144 concerned about hiring someone to watch someone doing their job. There seem to be a lot of soft costs. 145 Ms. Hankee indicated that the contingency won't be spent unless necessary. Ms. Hankee explained how 146 necessary oversight can be. 147 Adminstrator Karlson said his experience has been that projects can really suffer without adequate 148 oversight. 149 Councilmember Ruhland asked about the reduction from last year's bid; what area does that show? 150 Ms. Hankee remarked that timing was part of the situation as well as watershed permitting; some value 151 engineering was achieved working with the Public Works Department to do some work ahead. 152 Councilmember Stoesz moved to approve Resolution No. 20-13 withholding the WSB element for 153 further refinement. Councilmember Lyden seconded the motion. Motion carried on a voice vote. 154 6E) Consider Resolution No. 2044, Accepting Quotes and Awarding a Construction Contract, 155 Sanitary Sewer to Water Tower No. 3 —City Engineer Hankee reviewed her written report. 4 COUNCIL MINUTES APPROVED 156 Councilmember Stoesz asked about oversight for this project. Staff will report back. 157 Councilmember Stoesz moved to approve Resolution No. 20-14 as presented. Councilmember 158 Lyden the motion. Motion carried on a voice vote. 159 6F) Consider Resolution No. 20-24, Amending Stipulation Agreement, Leibel Ownership 160 Group, NE Drainage Area Improvement Project — Community Development Director Grochala 161 reviewed the history that brings forward the requested action, the planned drainage improvement 162 project and he updated the council on the current status of the project and property acquisition. This 163 action relates to one property owner in the project area. This agreement would amend the stipulation 164 agreement that provided for some land acquisition as well as some permanent easement. The 165 amendment relates to the need for additional time than what was allowed in the original agreement 166 (extending that by a couple months). He noted that the Salo property has been sold so there is another 167 party involved and there may be a court involvement. 168 Councilmember Lyden moved to approve Resolution No. 20-24 as presented. Councilmember 169 Stoesz the motion. Motion carried on a voice vote. 170 6G) Consider Resolution No. 20-25, Authorize Water Treatment Plant Feasibility Study — 171 Community Development Director Grochala reviewed his written report. The City recently issued a 172 public water advisory regarding maganese. As part of the response plan, staff has been looking at short 173 and long term plans options to address the situation. One option is water treatment. A feasibility 174 study is proposed that will provide additional information on that option. He noted the proposed cost 175 and how staff has devised the optimum type of study. 176 Mayor Rafferty thanked staff for their work in dealing with the water situation and putting together this 177 proposal. Councilmember Stoesz concurred, adding that water is an essential service and deserves the 178 council's utmost attention. 179 Councilmember Cavegn asked if the study information will be necessary to move forward; Community 180 Development Director Grochala said the study will provide information required to make a decision. 181 The council likes the keeping open the idea of working with other communities in the area. 182 Councilmember Stoesz moved to approve Resolution No. 20-25 as presented. Councilmember 183 Lyden the motion. Motion carried on a voice vote. 184 UNFINISHED BUSINESS 185 There was no Unfinished Business. 186 187 NEW BUSINESS 188 There was no New Business. 189 190 COMMUNITY EVENTS 191 There were no Community Events announced. 192 193 194 5 COUNCIL MINUTES 195 196 197 198 199 200 201 202 203 204 205 206 207 208 209 210 211 212 213 214 215 216 APPROVED COMMUNITY CALENDAR Community Calendar —A LOokAllead March 9, 2020 through March 23, 2020 Wednesday, March 11 6:30 pm, Council Chambers Planning & Zoning Board 4. Thursday, March 19 5:30 pm, Community Room Council Strategic Planning Mtg - Monday, March 23 6:00 pm, Community Room Council Work Session Ak Monday, March 23 6:30 pm, Council Chambers City Council Meeting There being no further business, Councilmember Stoesz moved to adjourn at 8:10 p.m. Councilmember Ruhland seconded the motion. Motion carried on a voice vote. These minutes were considered and approved at the regular Council Meeting on March 23, 2020. 0