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HomeMy WebLinkAbout05-26-2020 Council Meeting MinutesCOUNCIL MINUTES APPROVED 1 CITY OF LINO LAKES 2 LINO LAKES CITY COUNCIL 3 REGULAR MEETING 4 MINUTES 5 6 DATE May 26, 2020 7 TIME STARTED 6:30 p.m. 8 TIME ENDED 7:50 p.m. 9 MEMBERS PRESENT Council Member Stoesz, Lyden, 10 Ruhland, Cavegn and Mayor Rafferty (via 11 Zoom) 12 MEMBERS ABSENT 13 14 Staff members present: City Administrator Jeff Karlson; Finance Director Sarah Cotton; Director of 15 Public Safety John Swenson; Community Development Director Michael Grochala; City Planner 16 Katie Larsen; City Engineer Diane Hankee; Public Services Director Rick DeGardner; and City 17 Clerk Julie Bartell 18 19 The council meeting was held telephonically on the Zoom Meeting platform and as allowed by 20 Minnesota Statutes 13D.021. 21 22 PUBLIC COMMENT 23 Jamie Jensen, St. Clair Estates developer, requested the ability to speak regarding his on going 24 issue. Mayor Rafferty read a statement outlining the background and status of Mr. Jensen's claim 25 as well as the work that the City is required to complete utilizing the escrow funds. The mayor 26 noted that Mr. Jensen has been directed to talk to the City Attorney. 27 Councilmember Ruhland offered that he's had over twenty years of experience in real estate and he 28 is familiar with funds being set aside for certain work. It is standard practice to set aside escrow of 29 150% for work to be done, that may be delayed due to weather, to ensure that the homeowner 30 receives the necessary work. 31 SETTING THE AGENDA 32 The agenda was amended to move Consent Item I to discussion. 33 Mayor Rafferty asked to add a discussion of setting the reset button for City Hall (opening). He 34 would like to discuss that matter under New Business, 36 Councilmember Lyden moved to approve the Consent Agenda, Items lA thraugh 1D as presented. 37 Councilmember Stoesz seconded the motion. Motion carried: Yeas, S; Nays none. 38 39 ITEM ACTION 40 Consideration of Expenditures: 41 A) May 26, 2020 (Check No. 112242 through 112309) in the 42 amount of $507,294.65. Approved 43 B) Consider Approval of May 4, 2020 44 Work Session Minutes Approved 1 COUNCIL MINUTES APPROVED 45 C) Consider Approval of May 11, 2020 46 Council Meeting Minutes Approved 47 D) Consider approval of Advisory Board Appointments Approved 48 FINANCE DEPARTMENT REPORT 49 There were no reports from the Finance Department. 5o ADMINISTRATION DEPARTMENT REPORT 51 3A) Consider Appointment of a Police Officer — Public Safety Director Swenson said he is 52 seeking council authorization to hire Mike Monson as a Police Officer. Mr. Monson has previously 53 worked for the department, left for family reasons, and is now interested in returning. It is timely 54 since there is an opening. 55 Councilmember Cavegn asked if this is a true opening and Director Swenson confirmed. 56 Councimember Cavegn moved to approve the appointment of Mike Monson as recommended. 57 Council Member Ruhland seconded the motion. Motion carried: Yeas, 5; Nays none 58 3B) Consider approval of Resolution 20-52, Special Event Permit for Chomonix Golf 59 Course — Chomonix has expressed an interest in having food trucks to serve their customers during 60 this time when they are unable to offer restaurant services themselves. Councilmember Stoesz 61 noted that the area Chamber of Commerce contacted the council about the possibility of having 62 local restaurant food trucks serve at the golf course. He is supportive of having food trucks and 63 wants to make sure that local businesses with food trucks are offered the opportunity to participate. 64 City Clerk Bartell suggested that staff has set up communication between Chomonix and the 65 Chamber to ensure that local businesses will have the opportunity to operate a food truck at the golf 66 course. 67 Dorothy Rademacher, Quad Area Chamber of Commerce, expressed thanks from the Chamber for 68 the council's willingness to hear their concerns and address them. 69 Councilmember Lyden moved to approve Resolution No. 20-52 as presented. Councilmember 70 Stoesz seconded the motion. Motion carried: Yeas, 5; Nays none. 71 PUBLIC SAFETY DEPARTMENT REPORT 72 There were no reports from the Public Safety Department. 74 5A) Consider Approval of Resolution Noe 20-50, Approving Air Duet and Diffuser 75 Cleaning at Civic Complex Contract —Public Services Director DeGardner read his written report 76 including background on an indoor air quality test that occurred at the Public Safety Division 77 resulting in a recommendation to move forward on diffuser work and duct work cleaning. The 78 remainder of the civic complex may be done in the future. 79 Mayor Rafferty said he is supportive of this maintenance and in plans to phase the additional 80 cleaning in the future. 81 Councilmember Cavegn asked about funding and Mr. DeGardner reported the source would be the 82 General Fund Operating Contingency Fund. 83 Councilmember Lyden noted that he is supportive since it's been twenty years but might suggest 84 just the diffuser work otherwise. 2 COUNCIL MINUTES APPROVED 85 Councilmember Stoesz moved to approve Resolution No. 20-50 as presented. Councilmember 86 Ruhland seconded the motion. Motion carried: Yes, 5; Nays none. 87 SB) Consider Approval of Resolution No. 2048, Accepting Quotes and Awarding a 88 Construction Contract, 12th Avenue Trail Project — City Engineer Hankee reviewed her written 89 staff report. Staff is prepared to recommend a trail project for this area where a trail was requested 90 by the neighborhood beginning in 2018. She noted quotes received for the work and the engineer's 91 recommendation to contract with Bituminous Roadways. Residents may be on line wishing to 92 speak. 93 Ms. Swenson, area resident, asked about the location of the trail in connection with the roadway. 94 Ms. Hankee explained the distance. Ms. Swenson thanked the council very much for moving 95 forward with the trail; it will make a big difference in the neighborhood. Ms. Swenson asked about 96 the timeframe and Ms. Hankee suggested the completion date noted is October of 2020 but it may 97 sooner. 98 Councilmember Stoesz echoed Ms. Swenson's comments. He appreciates staff working diligently 99 on this (along with former Mayor Reinert) and he is thankful to everyone involved. 100 Mayor Rafferty noted that the cost has gone down and he is thankful for that. He also asked why l01 this is a bit later in the construction season and Ms. Hankee explained -that it was a matter of details 102 such as easements and alignment settled. 103 Councilmember Ruhland moved to approve Resolution No. 20-48 as presented. Councilmember 104 Lyden seconded the motion. Motion carried: Yeas, 5; Nays none. 105 COMMUNITY DEVELOPMENT REPORT 106 6A} Consider Second Reading of Ordinance No. 02-20 Rezoning Property from R, Rural to 107 R-1, Single Family Residential for Nadeau Acres — City Planner Larsen noted that this is second 108 reading of an ordinance approving a rezoning. There have been no changes since first reading at the 109 last council meeting. 110 Mayor Rafferty asked if there is any new information since the council's last rather lengthy l t1 discussion. City Engineer Hankee said things have progressed well and she can report that the l 12 neighbors, the Vickers, are amenable to the current proposal; there is certain paperwork that is 113 underway. 114 Councilmember Stoesz moved to waive the full reading of Ordinance No. 02-20 as presented. 1 15 Councilmember Ruhland seconded the motion. Motion adopted: Yeas, 5; Nays none. 116 Councilmember Stoesz moved to approve the Second Reading and Adoption of Ordinance No. 02-20 117 as presented. Councilmember Ruhland seconded the motion. Motion adopted: Yeas, 4; Nays, 1; as 118 follows: Yeas, Stoesz, Ruhland, Cavegn, Rafferty; Nays, Lyden. i 19 6B) Consider Resolution No. 20-51 Approving Site Improvement Performance Agreement 120 for 617 Apollo Drive (Muddy Caw} -City Planner Larsen. reported that the council. has 121 previously approved a site plan amendment for this retail building that would allow for addition of 122 a restaurant. The process has moved forward and a site improvement agreement is needed to 123 ensure that certain on site improvements occur. 124 Council Member Ruhland moved to approve Resolution No. 20-51 as presented. Council Member 125 Cavegn seconded the motion. Motion carried: Yeas, 5; Nays none 126 Kj COUNCIL 1VIINUTES APPROVED 127 6C) Consider Resolution No. 20-53, Providing for Temporary Requirements Related to 128 Outdoor Dining and Service and Consumption of On -Sale Alcoholic Beverages — Community 129 Development Director Grochala noted the Governor's order that will soon allow certain restaurant 130 service to resume but outdoors. There are restaurants in Lino Lakes that may be interested in 131 pursuing this outdoor dining option. Staff has reviewed the City's regular requirements and, in the 132 interest of providing some assistance in this area, is recommending interim recommendations that 133 would be in effect throughout the period of special orders from the State relating to restaurants. Mr. 134 Grochala reviewed the process recommended by staff. The recommendation is presented for 135 approval but contingent on final review by the City Attorney, 136 Mayor Rafferty remarked that it is something of a work in progress and Community Development 137 Director Grochala concurred that this is coming forward quickly and there may be some questions that 138 arise but staff wants to be proactive in the matter. 139 Councilmember Cavegn asked if staff will review preparedness plans as part of this process. Mr. 140 Grochala responded that is not the plan but staff would be indirectly reviewing some of the 141 requirements as part of the process. 142 Councilmember Ruhland asked, in consideration of attorney review, when is this expected to be ready. l43 Mr. Grochala said staff will run with this if the council approves it now; he doesn't expect that there 144 would be any major changes recommended by the city attorney. 145 Councilmember Stoesz asked if the Metropolitan Council will waive WAC/SAC fees. Mr. Grochala 146 replied that there will be no charges of that type for these situations (the interior isn't being used). 147 Councilmember Lyden moved to approve Resolution No. 20-53 as presented. Councilmember 148 Ruhland seconded the motion. Motion carried: Yeas, 5, Nays none. 149 150 UNFINISHED BUSINESS 151 152 There was no Unfinished Business. l53 154 NEW BUSINESS 155 156 Open IWIic. The council heard from Faamati Winey, Owner of Snap Fitness in Lino Lakes. M . 157 Wine), read a petition put together by health clubs/gyms. The petition supports the reopening of 158 facilities that support people's physical health. The safety protocol they are proposing to enact was 159 reviewed. 160 161 Discussion of reopening City Fall to the public. Mayor Rafferty asked the council for their 162 suggestions on how best to reopen City Hall. He knows that staff having an understanding of the 163 requirements/guidelines and complying with them is important. He is requesting that the council 164 begin meeting at City Hall beginning with next Monday's work session. 165 166 Administrator Karlson said the state's current recommendation is for social distancing for legislative 167 bodies (don't have to comply with 10 person limit) and he feels that the council chambers could be 168 set up appropriately. The mayor remarked that precautions are important but he's also ready to 169 work in the same room with other council members. 170 171 Councilmember Ruhland expressed support to have businesses open as much as possible under 172 current orders. 4 COUNCIL NIINUTES APPROVED 173 174 Councilmember Lyden said he will embrace where the council wants to go and he looks forward to 175 the time when the council can again work in the same room; he noted that it's important to think 176 about how the public will be accommodated. Mr. Karlson mentioned that staff would not be in the ] 77 room unless they are presenting; they would arrive as their item comes up on the live stream. ] 78 Councilmember Stoesz suggested allowing the public to participate online but only through 179 telephone. 180 l 81 The council work session of June will be held in person for the councilmembers. Mayor Rafferty 182 asked that visitors be contacted to see if they are able to attend. Some specifics will be worked out IV by staff. Mayor Rafferty added that he'd like to start seeing managers and directors return to their 184 offices in city hall; they can work with their staff on individual plans. Administrator Karlson 185 remarked that remote plans have been working very well and he's not in a hurry to bring everyone 186 back; he'd like to continue to minimize the possibility of exposure to the virus. Mr. Karlson noted 187 plans at City Hall as the public and employees are meeting face to face again. The mayor remarked 188 that he is a believer in the community aspect of operating an office. 189 190 191 192 193 MA 195 196 197 198 199 ADJOURN There being no further business, Council Member Ruhland moved to adjourn at 7:50 p.m. Council Member Stoesz seconded the motion. Motion carried on a voice vote. These minutes were considered and approved at the regular Council Meeting on June 22, 2020. 200 Julianne�Bartell, City 201 �b Rafferty, Mayor