HomeMy WebLinkAbout05-26-2020 Council Work Session MinutesCITY COUNCIL WORK SESSION
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1 CITY OF LINO LADS
2 MINUTES
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4 DATE May 26, 2020
5 TIME STARTED 6:00 p.m.
6 TIME ENDED 6:30 p.m.
7 MEMBERS PRESENT Council Member Stoesz, Lyden, Ruhland,
8 Cavegn and Mayor Rafferty
9 MEMBERS ABSENT None
10 Staff members present: City Administrator Jeff Karlson; Community Development
11 Director Michael Grochala; Director of Public Safety John Swenson; Finance Director
12 Sarah Cotton; City Planner Katie Larsen; Public Services Director Rick DeGardner, and
13 City Clerk Julie Bartell
14
15 The council meeting was held telephonically on the Zoom platform and as allowed by
16 Minnesota Statutes 13D.021,
17
18 Review Regular Agenda of March 23, 2020 —
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20 Councilmember Stoesz noted that Item I would be moved from the Consent Agenda to
21 the Administration Department for discussion.
22
23 Councilmember Cavegn asked, regarding Expenditures, about the $15;000 charge to
24 Cartegraph, Finance Director Cotton explained that the charges represent the annual fees
25 for that equipment and Public Services Director DeGardner further explained how the
26 equipment is utilized.
27
28 Item 5A, City Complex Air Duct and Diffuser Project; Public Services Director
29 DeGardner explained that the request to clean the diffuser comes from air quality check
30 that occurred in April. He is also recommending a full air duct cleaning for the Police
3l Department; based on the results of that work staff will report on the need to clean ducts
32 in the rest of the facility. Mayor Rafferty asked how that project will be funded and Mr.
33 DeGardner said contingency funds. The mayor added that it's important to keep upon
34 this type of maintenance and he's interested in understanding that the rest of the facility
35 will be done as that becomes possible. It's important to stay on top of maintenance and
36 take care of the facilities.
37
38 Mayor Rafferty asked if there `s been any construction in the Police Department wing in
39 the last few years; Mr. DeGardner noted a small improvement project.
40
41 Councilmember Cavegn asked if this is throwing money at a problem that doesn't exist.
42 After reading the results of the air quality report, it seems that the air quality is good and
43 the only problem noted was at the diffuser. Public Services Director DeGardner
44 responded that the City can be reactive or proactive on this work and that's a policy
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CITY COUNCIL WORK SESSION
APPROVED
45 decision. Mayor Rafferty said he feels that the work is important. Councilmember
46 Lyden asked if there is a way to investigate ahead of time, such as through a camera. Mr.
47 DeGardner will see if that can be accomplished in any way.
48
49 Item 5B, 12"' Avenue Trail, City Engineer Hankee. She explained that staff has been
50 working with area residents since 2018 on this trail project. Funds for the trail are in the
51 budget. The proposal is now planned to be closer to the road to remove the need for
52 easements. Ms. Hankee noted quotes received from contractors for the work and staff s
53 recommendation to go with Bituminous Roadways. She outlined the budget.
54
55 Mayor Rafferty recalled discussions with the neighborhood about the need for this
56 project. This will be a well -received trail connection. Councilmember Lyden asked how
57 close the trail will be to the roadway. Ms. Hankee explained that the edge of the trail
58 will be ten feet from the travel lane, it's not an unusual closeness.
59
60 Item 3A, Appointment of Police Officer, Public Safety Director Swenson reviewed his
61 written report. He is recommending that Mr. Monson, an officer previously employed by
62 the department, be hired back effective June 1. With his background with the
63 department, the training period will be shorter.
64
65 Item 6B, City Planner Larsen, remarked that this is a standard agreement related to a
66 project approved previously by the council.
67
68 Item 6C, Outdoor Dining Regulations, Community Development Director Grochala,
69 explained that staff is recommending interim temporary requirements for restaurants that
70 may want to apply to use outdoor facilities to serve food, as is allowed under the
71 Governor's executive order. Mr. Grochala reviewed the actions proposed that will
72 expedite the process. The permits are tied to the City's emergency declaration and would
73 expire when that document expires.
74
75 Councilmember Ruhland asked staff to keep the council aware of anything else the City
76 can do to assist businesses.
77
78 The meeting was adjourned at 6:30 p.m_
79
8o These minutes were considered, corrected and approved at the regular Council meeting held on
81 June 22, 2020.
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86 Juliarine Barte , Ci erk
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