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HomeMy WebLinkAbout07/08/2020 P&Z Minutes APPROVED MINUTES CITY OF LINO LAKES PLANNING & ZONING BOARD MINUTES I. CALL TO ORDER AND ROLL CALL: Chair Tralle called the Lino Lakes Planning and Zoning Board meeting to order at 6:33 p.m. on July 8 , 2020. II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA The Agenda was approved as presented. IV. APPROVAL OF MINUTES: Ms. Peacock made a MOTION to approve the June 10, 2020 Meeting Minutes. Motion was supported by Mr. Evenson. Motion carried 6 - 0. Chair Tralle abstained. V. OPEN MIKE Chair Tralle declared Open Mike at 6:35 p.m. There was no one present for Open Mike. Mr. Laden made a MOTION to close Open Mike at 6:35 p.m. Motion was supported by Mr. Reinert. Motion carried 6 - 0. Chair Tralle abstained. DATE : July 8, 2020 TIME STARTED : 6:33 P.M. TIME ENDED : 7:44 P.M. MEMBERS PRESENT : Paul Tralle (Chair), Neil Evenson, Michael Root Perry Laden, Sue Peacock, Jeff Reinert, Nathan Vojtech STAFF PRESENT : Katie Larsen, Diane Hankee, Janele Waterman Planning & Zoning Board July 8, 2020 Page 2 APPROVED MINUTES VI. ACTION ITEMS A. PUBLIC HEARING: Conditional Use Permit Amendment for All Seasons Rental (7932 Lake Drive) Ms. Larsen, City Planner, presented the staff report. The applicants, Scott and Shelly Carlson, own All Seasons Rental located at 7932 Lake Drive. They are requesting an amendment to the conditional use permit to allow for outdoor storage of rental equipment. Staff recommends approval of the Conditional Use Permit Amendment for outdoor storage of rental equipment. Board Comments Mr. Laden stated if the applicants are going to store equipment outside, the equipment should be screened from Lake Dr. Mr. Root agreed with Mr. Laden. He recommended the applicant use a sufficient number of plantings to screen the equipment. Mr. Evenson suggested planting evergreens since space is limited between the existing fence and Lake Dr. He questioned why only a 4 ft. tall fence would be allowed to screen the equipment. Ms. Larsen explained the City ordinance allows a 6 ft. fence with the condition that it cannot be forward of the building towards the street. All Seasons Rental was not able to place the fence in line with the building because they need the space behind the building for storage. Therefore, they would only be allowed to install a 4ft. tall fence. Ms. Larsen reiterated the applicants also have the option to plant a triangulated row of coniferous trees in lieu of a fence. Mr. Laden commented if the landscaping is consistent and the applicants are able to achieve the same screening typically required by the City, landscaping would be a good option. Mr. Vojtech remarked if the trees are used for screening, the driveway will be left open. He questioned if leaving the driveway open would be an issue. Ms. Larsen stated the driveway is used for deliveries and not for public use. Mr. Laden asked if a gate is there currently. Ms. Larsen said there is an existing gate. Planning & Zoning Board July 8, 2020 Page 3 APPROVED MINUTES Chair Tralle liked the idea of the coniferous trees as a screen. Ms. Peacock suggested arborvitaes be planted since they are more resilient than other conifers. Chair Tralle explained the applicants will receive a list of trees from the City which they will pick from. Ms. Peacock asked why the applicant did not understand that the conditional use permit did not allow them to store equipment outside. Chair Tralle said he, too, assumed the applicant would be allowed to store equipment outside. Ms. Peacock questioned whether the applicant needs a lot of outdoor storage. Chair Tralle assured Ms. Peacock the applicant does need a lot of outdoor storage. Mr. Reinert inquired if the building is sold to a new owner and they have nothing to display, at what point would the display become a storage area. Ms. Larsen clarified they would not be allowed to place anything there unless they were displaying equipment for rent. Mr. Reinert asked if that would be a part of staff’s consideration in the conditional use permit that is issued. Ms. Larsen stated yes, it would be taken into consideration by City staff. Chair Tralle said that is why we should reevaluate the conditional use permit when a building is sold. Applicants Comments Chair Tralle asked the applicant, Scott Carlson, if he liked the idea of the evergreens as a screen. Mr. Carlson stated he likes greenery and he thought the evergreens would provide good shielding. He clarified why he misunderstood the conditional use permit stating he was under the assumption that 25% or 1,900 sq. ft. of storage space was permitted in addition to the display area. He also informed the board All Seasons Rental is no longer a Penske truck rental agent since the trucks took up a lot of their display area and he noted the Kelly St. neighborhood would rather not see the trucks there. He further stated unless All Seasons Rental obtains a new piece of equipment they would like to display, the display area would not be utilized often and all the remaining equipment will be behind the building or behind the screen. Planning & Zoning Board July 8, 2020 Page 4 APPROVED MINUTES Chair Tralle declared the Public Hearing open at 7:06 p.m. There were no public comments. Mr. Laden made a MOTION to close the Public Hearing at 7:07 p.m. Motion was supported by Mr. Evenson. Motion carried 6 - 0. Chair Tralle abstained. Board Discussion Mr. Laden asked Ms. Larsen if she needed clarification on the board’s landscaping requirement and if she had an idea of how to word the requirement into a condition. Ms. Larsen stated the screening requirement will be a triangulated coniferous row along the north section of Lake Dr. Mr. Laden asked if there would be a height requirement for the coniferous trees. Ms. Larsen explained the ordinance requirement for a screen is 6 ft. and at a minimum, the plantings have to be at a height of 6 ft. within 5 years of growth. Mr. Laden made a MOTION to recommend approval of the Conditional Use Permit Amendment for All Seasons Rental with the condition outdoor storage be screened by landscaping. Motion was supported by Mr. Evenson. Motion carried 6 - 0. Chair Tralle abstained. B. Nadeau Acres Final Plat Ms. Larsen, City Planner, presented the staff report. The applicant, BL Holdings, LLC, submitted a final plat land use application for Nadeau Acres. The R-1, Single Family residential development has a total of 68 lots. The final plat for the first phase contains 35 lots. Staff recommends approval of the Final Plat of Nadeau Acres subject to conditions listed in the staff report. Board Comments Mr. Root asked if the storm water runoff is higher than expected, what would the recourse be for the neighboring properties. Diane Hankee, City Engineer, stated the storm water management design is a standard design. The storm water runoff has met the requirements for the standard agencies and pollution control agencies. Ms. Hankee expressed confidence in the design stating this type of storm water management system is found throughout the City in similar soils and it functions properly. Planning & Zoning Board July 8, 2020 Page 5 APPROVED MINUTES Mr. Root inquired of the storm water management capacity considering nature is unpredictable and it can be difficult to plan for every weather scenario. Ms. Hankee explained in the event we receive a significant storm, the pond is equipped with an emergency overflow system. Chair Tralle wondered if a major catastrophe were to occur, can the Vickers be assured that the City would repair the pond. Ms. Hankee reminded the board the City has a drainage and utility easement on the Vickers’ property and the City owns the storm water pond; therefore, the City is responsible for maintaining it. If a catastrophe were to occur, ideally it would be contained within the easement and the City would fix any downstream erosion issues. In order to protect all City and private property owners, baseline data was gathered for existing ditches as well. She also noted data was gathered for the Nelson property. Mr. Root made a MOTION to recommend approval of the Final Plat of Nadeau Acres subject to conditions listed in the staff report. Motion was supported by Mr. Evenson. Motion carried 6 - 0. Chair Tralle abstained. C. Poehling Addition Final Plat Ms. Larsen, City Planner, presented the staff report. The applicants, Jerome and Mona Poehling, submitted a land use application for the final plat of Poehling Addition. The applicant proposes to subdivide the existing parcel into 2 single family lots for the purpose of constructing one (1) new single family home. The lot is located at 6790 West Shadow Lake Drive and is 0.78 gross acres (34,023 sf) as measured above the OHWL. Staff recommends approval of the Final Plat for Poehling Addition. Board Comments Mr. Reinert commented on the shoreline buffer requirements of the new lot being imposed on the existing lot. He asked if the shoreline buffer requirements are going to cause a lot of construction for the homeowner. Ms. Larsen stated a planting of native grasses will be required for the shoreline buffer. She also mentioned an equal amount of excavation will occur on the existing and new lot for the mitigation area. Mr. Reinert asked the Poehlings if they had any issues with the shoreline buffer requirements. Planning & Zoning Board July 8, 2020 Page 6 APPROVED MINUTES Mr. Poehling explained they do not have any issue with the shoreline buffer requirements nor do they see the work being arduous because there is a partial buffer current in place. Mr. Reinert made a MOTION to recommend approval of the Poehling Addition Final Plat. Motion was supported by Ms. Peacock. Motion carried 6 - 0. Chair Tralle abstained. VII. DISCUSSION ITEMS A. Project Updates Staff provided verbal updates to the Board on current City projects. VIII. ADJOURNMENT Mr. Laden made a MOTION to adjourn the meeting at 7:44 p.m. Motion was supported by Ms. Peacock. Motion carried 6 - 0. Chair Tralle abstained. Respectfully submitted, Janele Waterman, Administrative Assistant