HomeMy WebLinkAbout08-10-2020 Council Meeting MinutesCOUNCIL MINUTES
APPROVED
1 LINO LAKES CITY COUNCIL
2 REGULAR MEETING
3 MINUTES
4
5 DATE :August 10, 2020
6 TIME STARTED 6:30 p.m.
7 TIME ENDED 7:20 p.m.
8 MEMBERS PRESENT Councilmember Stoesz, Lyden,
9 Ruhland, Cavegn and Mayor Rafferty
10 MEMBERS ABSENT
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12 Staff members present: City Administrator Sarah Cotton; Director of Public Safety John Swenson,
13 Community Development Director Michael Grochala; City Planner Katie Larsen; City Engineer
14 Diane Hankee; Utility Supervisor Justin Williams, Human Resources Manager Karissa
15 Bartholomew; Director of Public Services Rick DeGardner
16
17 PUBLIC COMMENT
18 There was no public comment.
19 SETTING TIIE AGENDA
20 The agenda was approved as presented.
21 CONSENT AGENDA
22 Councilmember Stoesz moved to approve the Consent Agenda, Items lA through 1E as presented.
23 Councilmember Ruhland seconded the motion. Motion carried on a voice vote.
24
25 ITEM ACTION
26 Consideration of Expenditures:
27 A) Consideration of Expenditures: August 10, 2020,
28 (Check No. 112641 through 112737) in the amount of
29 $844,967.18 Approved
30 B) Consider approval of July 27, 2020 Council Work Session
31 Minutes Approved
32 C) Consider Approval of July 27, 2020 Council Minutes Approved
33 D) Consider Resolution No. 20-88 Approving Amended and
34 Restated Declaration for Maintenance of Stormwater
35 Management Facilities Woods Edge Townhome
36 Association, Inc., Approved
37 E) Consider Approval of Pay Request No. 5, Water Tower
38 No.3 Approved
39 FINANCE DEPARTMENT REPORT
40 There was no report from the Finance Department.
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COUNCIL MINUTES
41 ADMINISTRATION DEPARTMENT REPORT
42 3A) Consider Resolution No. 20-87, Amending Personnel Policy —Human Resources
43 Manager Bartholomew explained that staff is recommending removal of the Computer Purchase
44 Program for reasons outlined in the written staff report.
45 Councilmember Stoesz asked that the council receive a copy of the Personnel Policy as amended by
46 this action.
47 Councilmember Stoesz moved to approve Resolution No. 20-87 as presented. Councilmember
48 Lyden seconded the motion. Motion carried on a voice vote.
49 3B) Consider Appointment of Accounts Payable/Payroll Technician —Human Resources
50 Manager Bartholomew reviewed the written staff report requesting that the council approve the
51 appointment of Emily Ahern to the vacant position. Ms. Bartholomew reviewed the hiring process
52 and Ms. Ahern's qualifications.
53 Councilmember Cavehn moved to approve the appointment of Emily Ahern as recommended.
54 Councilmember Ruhland seconded the motion. Motion carried on a voice vote.
55 3C} Consider Appointment of Streets Maintenance Worker— Human Resources Manager
56 Bartholomew reviewed the written staff report requesting that the council approve the appointment
57 of Erik Olson to the vacant position. Ms. Bartholomew reviewed the hiring process and Mr.
58 Olson's qualifications.
59 Councilmember Ruhland moved to approve the appointment of Erik Olson as recommended.
60 Councilmember Lyden seconded the motion. Motion carried on a voice vote.
61 PUBLIC SAFETY DEPARTMENT REPORT
62 4A) Consider City of Hugo Fire Aid Agreement — Public Safety Director Swenson reviewed
63 his written staff report. The City of Hugo is the last of the City's neighbors to request Fire
64 Auto/Mutual Aid. He noted the other area fire departments that receive this assistance. The report
65 includes information on the number times the City has provided and received assistance under the
66 agreement.
67
68 Councilmember Cavegn asked if there are any financial implications and Director Swenson
69 explained how fire situations can be very labor intensive and how assistance can be very important.
70 Cities pay for the emergency resources that they make available.
71
72 Mayor Rafferty noted the City of White Bear Lake is close but not included in the cities noted.
73 Director Swenson said there is an agreement in place with that city.
74 Councilmember Ruhland asked if there is an agreement for police services. Director Swenson
75 explained that the Joint Law Enforcement Council handles the area of assistance between
76 departments.
77 Councilmember Lyden moved to approve the agreement as presented. Councilmember Stoesz
78 seconded the motion. Motion carried on a voice vote.
79 PUBLIC SERVICES DEPARTMENT REPORT
80 SA) Consider Resolution No. 20-90, Approving HVAC/Plumbing Improvements Eligible
81 for CARES Act Funding Reimbursement —Utility Supervisor Williams explained that staff is
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COUNCIL MINUTES
APPROVED
82 requesting approval of this resolution for five contracts related to improvements that will be funded
83 through CARES Act funds. Staff has determined that the projects meet the eligibility requirements.
84 He reviewed the projects that would be included.
85 Councilmember Stoesz noted the presence of the day care facility in the City all complex and
86 asked if that wing would be included in improvements. Mr. Williams confirmed that it would be
87 included.
88 Mayor Rafferty asked, regarding Fire Station No. 2, it is a new building anal he wonders if there is
89 anything such as residue from construction that could be taken from the duct system. Mr. Williams
90 explained that the opportunity to clean at the station was visited but it was not cost effective because
91 of the age of the building; it is a different situation for the recommended projects.
92 Councilmember Lyden wonders if there is any additional long term cost in running the new systems.
93 Mr. Williams replied that the systems are low consuming so no significant long term cost.
94
95 Mayor Rafferty said he is thankful for the recommendations and is confident that the projects are a
96 good use of the CARES Act funding coming to the City.
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Councilmember Stoesz asked for confirmation that closure of buildings wouldn't greatly impact the
public such as for the fall elections.
Councilmember Ruhland moved to approve Resolution No. 20-9Q as presented. Councilmember
Cavegn seconded the motion. Motion carried on a voice vote.
101 COMMUNITY DEVELOPMENT REPORT
102 6A) Item 6A had been removed from the agenda by staff.
103 6B) Nadeau Acres. i. Consider Resolution No. 20-83, Approving Final Plat; ii. Consider
104 Resolution No. 20-84, Approving Development Agreement —City Planner Larsen reviewed a
105 PowerPoint presentation that included information on the following:
106 - Final Plat is presented and should substantially conform to the previously approved preliminary
107 plat;
108 - Site Location Map;
109 - Previous Council Actions (preliminary plat, rezoning);
110 - Preliminary compared to Final Plat (consistent);
111 - Neighbor concerns are addressed;
112 - Public Land Dedication;
113 - Findings of Fact;
114 - Planning Zoning Board approval;
115 - Requested council action.
116 Mayor Rafferty remarked that the easement will provide for a future trail.
117
118 Councilmember Stoesz asked where the house on Lot 17 will be. Ms. Larsen said it will be located
119 north of the easement and it meets all City requirements.
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COUNCIL MINUTES
APPROVED
I20 Property owner was present and thanked the council and staff for the work put into bringing this
121 forward. Mayor Rafferty discussed the schedule for building; there will be some work to prepare the
122 site for spring building activities.
123 Councilmember Ruhland moved to approve Resolution No. 20-83 and Resolution No. 20-84, as
I24 presented. Councilmember Stoesz seconded the motion. Motion carried on a voice vote
125 (Councilmember Lyden voted nay)
126 6C) Consider Resolution No. 20-89, Approving Release of Security and Escrow, St. Clair
127 Estates —Community Development Director Grochala reviewed the written staff report requesting
128 authority to release certain security and escrow funds. He reviewed the history of the City receiving
129 security and escrow funds, terms under which the City received the funds, the City's draw downs
I30 and use of funds for required work at the development site, and the expectation of when work will
131 be finalized. Mr. Grochala requested that the council authorize release of the funds noted in the
132 report. At the council's request, Mr. Grochala explained the original amounts available, amounts
133 drawn down and remaining balance. There could be some outstanding expenses.
134 Councilmember Stoesz asked if there is an HOA at the St. Clair Estates development; Mr. Grochala
135 said yes and they have elected board members.
136 Mayor Rafferty noted that this is a good development and he is appreciative of the «pork put in by
137 staff and other to get over some bumps along the way.
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Councilmember Lyden moved to approve Resolution No. 20-89, as presented. Councilmember
Stoesz seconded the motion. Motion carried on a voice vote.
UNp'INISHED BUSINESS
There was no Unfinished Business.
NEW BUSINESS
There was no New Business.
COMMUNITY EVENTS
There were no events announced.
COMMUNITY CALENDAR
Community Calendar - A Look Alzead
June 8, 2020 through June 22, 2020
Wednesday, June 10 6:30 pm, Zoom Mtg. Planning & Zoning Board
4. Monday, June 22 6:00 pm, Council Chambers Council Work Session
,- Monday, June 22 6:30 pm, Council Chambers City Council Meeting
LABOR NEGOTIATIONS
Prior to adjournment of the regular meeting, the Council closed the meeting to discuss labor
negotiations. (See separate minutes)
C!
COUNCIL MINUTES
APPROVED
161 ADJOURN
162
163 There being no further business, Councilmember Ruhland moved to adjourn at 7:20 p.m.
164 Councilmember Stoesz seconded the motion. Motion carried on a voice vote.
165
166 These minutes were considered and approved at the regular Council Meeting on September 14,
167 2020.
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171 t" C
172 Julia7rV Bartell, City Cl rk r0!
afferty, Mayor
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