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Home My WebLink About2020-115 Council Resolution• • CITY OF LINO LAKES RESOLUTION NO. 20-115 RESOLUTION AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE 2021 STREET IMPROVEMENT PROJECTS WHEREAS, the City Council finds that it would be in the best interest of the City to proceed with the preparation of plans and specifications for the 2021 Street Improvement Projects: 2021 Street Reconstruction Project: Full Depth Reclamation (approximately 2.2 miles) — Joyer Lane, Karth Road, Talle Lane, Canfield Road, and Gaage Lane neighborhood roadways, and 4th Avenue (Main Street to Pine Street). 2021 Street Rehabilitation Project: Full Depth Mill and Overlay / Reclamation (approximately 0.6 miles) — Forsham Lake Drive, Post Road, and Stage Coach Trail (from cul du sac north 1,400 feet). Including water system repairs. Thin Overlay (approximately 1.6 miles) — James Street, Knoll Drive, and Oak Lane. NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes authorizes the preparation of the plans and specifications for the 2021 Street Improvement Projects. Adopted by the Council of the City of Lino Lakes this 12th day of October, 2020. The motion for the adoption of the foregoing resolution was introduced by Council Member Lyden and was duly seconded by Council Member Ruhland and upon vote being taken thereon, the following voted in favor thereof: Lyden, Ruhland, Cavegn, Stoesz, Rafferty The following voted against same: None ATTEST: Bartell, C y Cle oft • . Rafferty, M or • • • CITY COUNCIL AGENDA ITEM 6C STAFF ORIGINATOR: Diane Hankee, PE City Engineer C. C. MEETING DATE: October 12, 2020 TOPIC: 2021 Street Improvement Projects i. Consider Resolution 20-115, Authorize the Preparation of Plans and Specs ii. Consider Resolution No. 20-116, Approving Design Engineering Services Contract with WSB & Associates VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting Council authorization to prepare plans and specifications for the 2021 Street Improvement Projects and to approve design engineering services contract with WSB & Associates. BACKGROUND The City's Pavement Management Program evaluates the condition of the roadways and provides recommended maintenance. The Program involves rating of one-fourth of the City roadway system mileage per year, and using pavement management software to project the condition of the remainder of the roadways. The City's 2020 Overall Condition Index Map is enclosed. OCI Rating Miles of Road Percent of System Adequate 70-100 65 miles 65% Marginal 40-69 20.3 miles 20.3% Problem 0-39 14.6 miles 14.6% The City's roadway system Weighted Average OCI is 70.97. The findings reflect that majority of the roadways in the City are in adequate condition. The high rating is partially supported by new development construction in the recent years helping keep the average. It should be noted that the 2018 Pavement Management Report identified the need to focus on the Marginal roadways so that they wouldn't fall into the more expensive Problem category. The City's Plan recommended the need to increase funding to 10% per year from the standard 5% to address the marginal roadway needs. The 2021 budget includes a 7.5% increase. • • • This information along with traffic volumes, maintenance data, and geotechnical information is used for the City's Roadway Capital Improvement Planning (CIP). In addition, based on these ratings, staff is recommending a change to our specifications and maintenance strategies. We have increased our pavement thickness on new construction and are eliminating seal coating as an interim improvement. The higher upfront cost to developers will be offset by eliminating the seal coating fee. Additional detail is included in the attached Memorandum from Lee Gustafson of W SB and Associates. The City plans to complete two projects in 2021, a Street Reconstruction Project funded primarily with Street Reconstruction Bonds, and the City's annual Street Rehabilitation Project using Pavement Management Funds. Water system maintenance will also be addressed where municipal utilities exist. The proposed projects for 2021 are as follows: 2021 Street Reconstruction Project: Full Depth Reclamation (approximately 2.2 miles) — Joyer Lane, Karth Road, Talle Lane, Canfield Road, and Gaage Lane neighborhood roadways, and 4th Avenue (Main Street to Pine Street). The estimated project cost is $2,600,000.00. 2021 Street Rehabilitation Project: The estimated funding available for 2021, including a pavement fund balance carried forward and next year's proposed budget of $711,112.00, is a total of $855,000.00. The proposed improvements include: Full Depth Mill and Overlay / Reclamation (approximately 0.6 miles) — Forsham Lake Drive, Post Road, and Stage Coach Trail (from cul du sac north 1,400 feet). The estimated project cost is $795,000.00 including water system repairs. Thin Overlay (approximately 1.6 miles) — James Street, Knoll Drive, and Oak Lane. Thin overlays are planned to address Problem roadways in need of reconstruction that the City cannot fund in the short term. The estimated project cost is $170,000.00. This portion of the project will be bid as an alternate to maintain project flexibility. The estimated total project cost including contingency and overhead and proposed funding sources are as follows: Street Reconstruction Bonds Pavement Management Fund Water Operating Fund Total Project Cost 2021 Reconstruction $2,600,000 $2.600,000 2021 Rehabilitation $840,000 $125,000 $965,000 Total Estimated Cost $2,600,000 $840,000 $125,000 $3,565,000 Municipal State Aid funding may be available for the 2021 Reconstruction Project and will be evaluated as part of the overall project funding. • • • Staff will also initiate a separate preventative maintenance project for roads in the Adequate category. These will include streets in more recent developments. WSB & Associates has submitted a proposal to complete the plans and specifications, and provide bid documents for the 2021 Street Reconstruction Project in the amount of $113,428.00 and for the 2021 Street Rehabilitation Project in the amount of $43,433.00. For a total not to exceed the amount of $156,861.00. The project schedule: Order Improvement, Authorize Plans and Specifications Approve Plans and Specifications, Authorize Ad for Bids City Opens Bids City Council Awards Contract Construction Begins Final Completion RECOMMENDATION October 12, 2020 November 23, 2020 December 22, 2020 December 28, 2020 April -May, 2021 September, 2021 Staff is recommending approval of Resolution No. 20-115, Authorizing the Preparation of Plans and Specifications, and Resolution 20-116 Approving Design Engineering Services Contract with WSB & Associates, 2021 Street Improvement Projects. ATTACHMENTS 1. Resolution No. 20-115 2. Resolution No. 20-116 3. 2020 Pavement Management Report 4. Capital Improvement Maps 5. Memorandum Regarding Street Standards from Lee Gustafson 6. WSB and Associates Proposal