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Home My WebLink About2020-133 Council Resolution• • CITY OF LINO LAKES RESOLUTION NO. 20-133 ACCEPTING BASE BID AND AWARDING A CONSTRUCTION CONTRACT NE DRAINAGE AREA IMPROVEMENT PROJECT WHEREAS, pursuant to an advertisement for bids for the construction of the NE Drainage Area Improvement Project, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement; and CONTRACTOR TOTAL BASE BID Jacon, LLC $1,010,009.00 S.M. Hentges & Sons, Inc. $1,244,556.80 Peterson Companies $1,334,527.26 C.W. Houle, Inc. $1,350,218.00 New Look Contracting, Inc. $1,378,560.50 A-1 Excavating, Inc. $1,444,444.00 S R Weidema, Inc. $1,521,458.00 Minger Construction $1,566,468.00 Meyer Contracting, Inc. $1,635,422.00 Northwest $1,660,313.39 Geislinger & Sons $1,875,373.00 WHEREAS, it appears that Jacon, LLC is the lowest responsible bidder; and WHEREAS, the City Council finds that it would be in the best interest of the city to proceed with Base Bid, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Jacon, LLC, in the amount of $1,010,009.00 by the name of the City of Lino Lakes for the Base Bid construction of the NE Drainage Area Improvement Project according to the plans and specifications approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidder the Bid Bonds made with their bids, except that the deposits of the successful bidder and the next two lowest bidders shall be retained until a contract has been signed. Adopted by the Council of the City of Lino Lakes this 9th day of November, 2020. The motion for the adoption of the foregoing resolution was introduced by Councilmember Lyden and was duly seconded by Councilmember Cavegn and upon vote being taken thereon, the following voted in favor thereof: Cavegn, Stoesz, Lyden, Rafferty The following voted against same: none (Absent - Ruhland) • • • ATTEST: Bartell, Ci Cle III% Ro afferty, M yor • • • CITY COUNCIL AGENDA ITEM 6F STAFF ORIGINATOR: Diane Hankee PE, City Engineer MEETING DATE: November 9, 2020 TOPIC: NE Drainage Area Improvement Project i. Consider Resolution No. 20-133, Accepting Bids, Awarding a Construction Contract ii. Consider Resolution No. 20-134, Approving Construction Services Contract with WSB VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting council's consideration to accept bids, award construction contract, and approve a construction services contract for the NE Drainage Area Improvement Project. BACKGROUND On October 12, 2020, the City Council ordered the project and authorized the advertisement for bids for the NE Drainage Area Improvement Project. The proposed project includes a new storm water conveyance system from the east side of 20th Avenue to the Peltier Lake. The project provides a surface water outlet for the entire 1,300 acre NE Drainage Area in conformance with the Comprehensive Surface Water Management Plan. Bids were received for the above -referenced project on Tuesday, November 3, 2020. A total of 11 bids were received. Below is a table of bids received: CONTRACTOR TOTAL BASE BID Jacon, LLC $1,010,009.00 S.M. Hentges & Sons, Inc. $1,244,556.80 Peterson Companies $1,334,527.26 C.W. Houle, Inc. $1,350,218.00 New Look Contracting, Inc. $1,378,560.50 A-1 Excavating, Inc. $1,444,444.00 S R Weidema, Inc. $1,521,458.00 Minger Construction $1,566,468.00 Meyer Contracting, Inc. $1,635,422.00 Northwest $1,660,313.39 Geislinger & Sons $1,875,373.00 The engineers estimate for the project, including a 10% contingency, was $1,210,000.00. The low bid was submitted by Jacon, LLC of Vadnais Heights, MN, in the amount of $1,010,009.00. The project is funded though the Surface Water Management Fund (SWMF). The SWMF was established in 1992 to fund costs associated with administrative, planning, and trunk stormwater costs associated with the City's Surface Water Management System. The completion date for this project is October 31, 2021. WSB has submitted a proposal to complete the construction services for the NE Drainage Area Improvement Project in the amount of $49,878.00. This work includes contract administration, construction staking, and construction observation. The construction staff ensures the project plans and specifications are being met. They communicate with the Contactor as an agent of the City, calculating and keeping track of daily construction quantities and costs, and address public comments. The construction observer will use the City's Standard Specifications for Contraction for construction standards. They will track and measure quantities for payment on a daily basis and coordinate materials testing. RECOMMENDATION Staff recommends adoption of Resolution No. 20-133, Accepting the Bid and Awarding a Construction Contract in the amount of $1,010,009.00 to Jacon, LLC, and Resolution No. 20- 134, Approving the Construction Services Contract with WSB for the NE Drainage Area Improvement Project, in the amount of $49,878.00. ATTACHMENTS 1. Letter of Recommendation 2. Resolution 20-133 3. Resolution 20-134 4. Bid Tabulation Summary 5. WSB Proposal • • • SAINT PAUL, MN SUITE 200 178 E 9TH STREET WS November 3, 2020 Honorable Mayor and City Council City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55014 Re: 2020 Northeast Drainage Area Improvements City of Lino Lakes, MN WSB Project No. 013084-000 Dear Mayor and Council Members: 3 Bids were received for the above -referenced project on Tuesday, November 3, 2020, and were opened and read aloud. Eleven bids were received. The bids were checked for mathematical accuracy. Please find enclosed the bid summary indicating the low bid as submitted by Jacon, LLC, Vadnais Heights, Minnesota in the amount of $1,010,009.00. The Engineer's Estimate was $1,131,190.00. We recommend that the City Council consider these bids and award a contract in the amount of $1,010,009.00 to Jacon, LLC, based on the results of the bids received. Sincerely, WSB Peter Willenbring Vice President Attachments kkp K \013084-000\Admin\Construction Admin\Bidding\013084-000 LOR 110320.docx