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Home My WebLink About01-11-2021 Council PacketEXPANDED AGENDA CITY COUNCIL AGENDA Monday, January 11, 2021 *********** 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Rafferty, Councilmembers Cavegn, Lyden, Ruhland and Stoesz City Administrator: Sarah Cotton CITY COUNCIL MEETING, 6:30 P.M. ➢ Ca11 to Order and Roll Call - Councilmembers Stoesz, Lyden, Cavegn, Ruhland and Mayor Rafferty were present ➢ Pledge of Allegiance ➢ Open Mike / Public Comment (in person or received in writing prior to meeting) There were no public comments ➢ Setting the Agenda: Addition or Deletion of Agenda Items The agenda was approved as presented. 1. CONSENT AGENDA A) Consideration of Expenditures: i) January 11, 2021 (Check No. 113646 through 113704) in the Amount of $276,534.75 B) Consider Approval of December 28, 2020 Work Session Minutes C) Consider Approval of December 28, 2020 Council Meeting Minutes Action Taken: Motion by Lyden seconded by Ruhland, to approve Consent Agenda Items 1A through 1C as presented, was adopted 2. FINANCE DEPARTMENT REPORT None 3. ADMINISTRATION DEPARTMENT REPORT A) Consider Approval of Annual Appointments for 2021, Sarah Cotton Action Taken: Motion by Cavegn seconded by Stoesz, to approve the annual appointments as presented, was adopted B) Consider Appointment of Public Safety Record Technician, Meg Sawyer Action Taken: Motion by Lyden seconded by Stoesz, to approve the appointment of Jessica Crowe as recommended, was adopted 4. PUBLIC SAFETY DEPARTMENT REPORT None Council Agenda -2- 5. PUBLIC SERVICES DEPARTMENT REPORT A) PUBLIC HEARING: Consider 1st Reading of Ordinance No. 01-21 Vacating Oaks of Lino Park Property, Rick DeGardner Action Taken: Motion by Stoesz seconded by Cavegn, to approve the 1st Reading of Ordinance No. 01-21 as presented, was adopted 6. COMMUNITY DEVELOPMENT REPORT A) Consider Resolution No. 20-131 Denying a Setback Variance for a Deck at 842 Lois Lane, Katie Larsen Action Taken: Motion by Stoesz seconded by Ruhland, to approve Resolution No. 20-131 as presented, was adopted; Lyden voted no B) Consider Resolution No. 21-02, Authorizing Preparation of Storm Water Utility Feasibility Study, Michael Grochala Action Taken: Motion by Ruhland seconded by Cavegn to approve Resolution No. 20-02, was adopted 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None Adjournment Motion by Stoesz, seconded by Lyden, to adjourn at 7:22 p.m. was adopted 4- 4- 4- Community Calendar — A Look Ahead January 11, 2021 through January 25, 2021 Tuesday, January 12 Wednesday, January 13 Thursday, January 14 Monday, January 18 Monday, January 25 Monday, January 25 6:00 pm, Zoom 6:30 pm, Zoom 6:00 pm, Zoom CITY HALL CLOSED 6:00 pm, Council Chambers 6:30 pm, Council Chambers Advisory Board Interviews Planning & Zoning Board Advisory Board Interviews Martin Luther King Council Work Session City Council Meeting Expenditures January 11, 2021 Check #113646 to #113704 $276,534.75 Expenditures January 11, 2021 Check #113646 to #113704 $276,534.75 Accounts Payable Check Detail User: Printed: katie.christofferson 01/04/2021 - 1:23PM rr= LINOL ICES Check Number Check Date Check Description Amount 2 - 1st Choice Document Destruction 113651 01/11/2021 Inv 20-1984 Document destruction - 1680 pounds of re 600.00 113651 Total: 600.00 2 - 1st Choice Document Destruction Total: 600.00 1706 - 23, LLC 113652 01/11/2021 Inv 12/15/2020 Pine Glen 2nd Escrow Closure 113652 Total: 1706 - 23, LLC Total: 800 - Advanced Graphix Inc. 113653 01/11/2021 Inv 205705 Name plates 113653 Total: 800 - Advanced Graphix Inc. Total: 16 - Aid Electric Corporation 113654 01/11/2021 Inv 64165 Power pack 113654 Total: 16 - Aid Electric Corporation Total: 18 - All Seasons Rental, Inc. 113655 01/11/2021 Inv 1-73092 Post hole auger 113655 Total: 18,884.24 18,884.24 18,884.24 33.00 33.00 33.00 329.42 329.42 329.42 1,015.00 1,015.00 18 - All Seasons Rental, Inc. Total: 1,015.00 31- Andrzejewski, Paula 101-461-4331-000 AP -Check Detail (1/4/2021 - 1:23 PM) Page 1 Check Number Check Date Check Description Amount 113656 01/11/2021 Inv Q42020 4th Quarter 2020 Stipend 113656 Total: 31 - Andrzejewski, Paula Total: 42 - Anoka County Property Records & Taxation 113646 12/29/2020 Inv 12/17/2020 7685 Lake Drive 2020 PropertyTax 113646 Total: 42 - Anoka County Property Records & Taxation Total: 1674 - Aramark Uniform & Career Apparel Group, Inc. 113657 01/11/2021 Inv 1004944295 Towels Inv 1004949278 Mats Inv 1004949285 Mats 113657 Total: 75.00 75.00 75.00 1,965.69 1,965.69 1,965.69 92.71 314.90 172.20 579.81 1674 - Aramark Uniform & Career Apparel Group, Inc. Total: 579.81 54 - Aspen Mills, Inc. 113658 01/11/2021 Inv 265719 Uniform Allowance - C. Schirmers Inv 266212 Uniform Allowance - M. Rumpsa 113658 Total: 54 - Aspen Mills, Inc. Total: 1028 - Baycom, Inc. 113659 01/11/2021 Inv 12/17/2020 Body worn pairing dock and charger 113659 Total: 1028 - Baycom, Inc. Total: 1359 - Blaine Lock & Safe, Inc. 113660 01/11/2021 Inv 29305 File cabinet key 113660 Total: 1359 - Blaine Lock & Safe, Inc. Total: 52.90 144.25 197.15 197.15 220.00 220.00 220.00 22.50 22.50 22.50 AP -Check Detail (1/4/2021 - 1:23 PM) Page 2 Check Number Check Date Check Description Amount 85 - Bluetarp Financial, Inc. 113661 01/11/2021 Inv 0363185427 Lens and replacement lens 113661 Total: 85 - Bluetarp Financial, Inc. Total: 110 - Carroll Construction Supply 113662 01/11/2021 Inv LL047000 Asphalt/concrete saw blade 113662 Total: 110 - Carroll Construction Supply Total: 1590 - Cavegn, Tony 113663 01/11/2021 Inv 1/1/2021 2021 Council Technology Stipend 113663 Total: 1590 - Cavegn, Tony Total: 117 - Central Pension Fund 101-000-2040-000 113649 12/25/2020 December 2020 Inv December 2020 December 2020 December 2020 113649 Total: 29.96 29.96 29.96 220.00 220.00 220.00 500.00 500.00 500.00 3,840.00 3,840.00 117 - Central Pension Fund Total: 3,840.00 143 - CNH Architects 113647 12/29/2020 Inv 1823 City Hall Remodel 113647 Total: 143 - CNH Architects Total: 167 - Dalco, Inc. 113664 01/11/2021 Inv 3719451 Hand towels Inv 3720543 Hand sanitizer 113664 Total: 167 - Dalco, Inc. Total: 175 - Delta Dental of Minnesota 3,553.65 3,553.65 3,553.65 320.11 161.86 481.97 481.97 AP -Check Detail (1/4/2021 - 1:23 PM) Page 3 Check Number Check Date Check Description Amount 113665 01/11/2021 150 Inv January 2021 200 Dental Insurance Premiums 4,543.96 113665 Total: 4,543.96 175 - Delta Dental of Minnesota Total: 4,543.96 192 - Emergency Apparatus Maintenance 113666 01/11/2021 Inv 112866 Tanker #610 repair Inv 112867 Tanker #610 pump test 592.61 265.00 113666 Total: 857.61 192 - Emergency Apparatus Maintenance Total: 857.61 199 - ESRI 113667 01/11/2021 Inv 93949465 ArcGIS Desktop With Primary and Secondar 1,919.00 113667 Total: 1,919.00 199 - ESRI Total: 1,919.00 1458 - Fidelity Security Life Insurance Co. 101-000-2048-000 113668 01/11/2021 Inv 164630702 January Vision Insurance 115.00 113668 Total: 115.00 1458 - Fidelity Security Life Insurance Co. Total: 115.00 1014 - Finke, Brian 113669 01/11/2021 Inv 12/21/2020 Tuition reimbursement 303.07 113669 Total: 303.07 1014 - Finke, Brian Total: 303.07 1540 - Flower, Eric 101-461-4331-000 113670 01/11/2021 Inv Q42020 4th Quarter 2020 Stipend 75.00 113670 Total: 75.00 1540 - Flower, Eric Total: 75.00 225 - Frattallone's/Circle Pines Ace 113671 01/11/2021 AP -Check Detail (1/4/2021 - 1:23 PM) Page 4 Check Number Check Date Check Description Amount Inv 073774/G Glue Inv 073800/G Wire steel 113671 Total: 225 - Frattallone's/Circle Pines Ace Total: 227 - Freimuth Enterprises, LLC 113672 01/11/2021 Inv Nov2020 Recycling Saturday Inv Oct2020 Recycling Saturday Inv Sept2020 Recycling Saturday 113672 Total: 227 - Freimuth Enterprises, LLC Total: 1229 - General Sprinkler Corporation 113673 01/11/2021 Inv 35281 Annual inspection Inv 35282 Annual inspection 113673 Total: 1229 - General Sprinkler Corporation Total: 271 - Hawkins, Inc. 113674 01/11/2021 Inv 4846914 150 LB Chlorine Cylinder 113674 Total: 271 - Hawkins, Inc. Total: 1189 - Holmes, Shawn C. 101-461-4331-000 113675 01/11/2021 Inv Q42020 4th Quarter 2020 Stipend 113675 Total: 1189 - Holmes, Shawn C. Total: 298 - Hugo Equipment Company 113676 01/11/2021 Inv 162989 Chisel chain Inv 163209 Chain loop Inv 163218 Chain saw Inv 163267 Chainsaw bar replacement 113676 Total: 6.99 7.78 14.77 14.77 375.00 375.00 375.00 1,125.00 1,125.00 330.00 330.00 660.00 660.00 3,101.38 3,101.38 3,101.38 75.00 75.00 75.00 90.97 68.97 314.99 54.99 529.92 AP -Check Detail (1/4/2021 - 1:23 PM) Page 5 Check Number Check Date Check Description Amount 298 - Hugo Equipment Company Total: 305 - Identisys, Inc. 113677 01/11/2021 Inv INV-121720-T Identity system 113677 Total: 305 - Identisys, Inc. Total: 1697 - Isaac Sports Group, LLC 113678 01/11/2021 Inv 1002 Recreation Center Study 113678 Total: 1697 - Isaac Sports Group, LLC Total: 381 - Lincoln National Life Ins Co 113679 01/11/2021 135 Inv January 2021 130 Disability Insurance Premiums 113679 Total: 113680 01/11/2021 150 Inv January 2021 130 Life Insurance Premiums 113680 Total: 381 - Lincoln National Life Ins Co Total: 1570 - Lyden, Christopher 113681 01/11/2021 Inv 1/1/2021 2021 Council Technology Stipend 113681 Total: 1570 - Lyden, Christopher Total: 394 - Macqueen Equipment, Inc. 113682 01/11/2021 Inv P04461 Hydrant gate valve Inv P04476 Gate valve Inv P31538 Tiger tail and roller guide 113682 Total: 394 - Macqueen Equipment, Inc. Total: 1672 - McNulty, Ella M. 529.92 3,077.71 3,077.71 3,077.71 4,800.00 4,800.00 4,800.00 1,342.49 1,342.49 1,373.45 1,373.45 2,715.94 500.00 500.00 500.00 157.83 290.00 234.28 682.11 682.11 AP -Check Detail (1/4/2021 - 1:23 PM) Page 6 Check Number Check Date Check Description Amount 113683 01/11/2021 Inv Q42020 4th Quarter 2020 Stipend 113683 Total: 1672 - McNulty, Ella M. Total: 416 - Medica 113684 01/11/2021 250 Inv January 2021 192 Health Insurance Premiums 113684 Total: 416 - Medica Total: 418 - Menards - Forest Lake 113685 01/11/2021 Inv 53721 Lens cover Inv 53775 Paint pail, mixer, paint pailliner, spa Inv 54361 Sand mix, wire lever, wall nut 113685 Total: 418 - Menards - Forest Lake Total: 421- Metro Sales Incorporated 113686 01/11/2021 Inv 1NV1716211 Maintenance Contract Ricoh/MP4055SP Cop Inv 1NV1725223 Maintenance Contract Ricoh/MPC307 Color 113686 Total: 421- Metro Sales Incorporated Total: 455 - MN Metro North Tourism Board 101-415-4900-000 113687 01/11/2021 Inv Nov2020 November 2020 Tourism Tax 113687 Total: 455 - MN Metro North Tourism Board Total: 479 - Nardini Fire Equipment Co 113688 01/11/2021 Inv IN00157507 Annual inspection Inv IN00158593 Fire extinguisher, pressure extinguisher 113688 Total: 479 - Nardini Fire Equipment Co Total: 75.00 75.00 75.00 47,570.00 47,570.00 47,570.00 12.99 141.75 23.46 178.20 178.20 42.38 352.75 395.13 395.13 2,013.00 2,013.00 2,013.00 70.62 3,090.00 3,160.62 3,160.62 AP -Check Detail (1/4/2021 - 1:23 PM) Page 7 Check Number Check Date Check Description Amount 480 - NCPERS Group Life Insurance 101-000-2040-000 113650 12/25/2020 December 2020 Life Insurance Premiui Inv December 2020 December 2020 Life Insurance Premiums December 2020 Life Insurance Premiums 113650 Total: 480 - NCPERS Group Life Insurance Total: 1541- Nelson, Wendy K. 101-461-4331-000 113689 01/11/2021 Inv Q42020 4th Quarter 2020 Stipend 113689 Total: 240.00 240.00 240.00 75.00 75.00 1541- Nelson, Wendy K. Total: 75.00 1704 - Neu, Tim 113690 01/11/2021 Inv 12/10/2020 Refund on daily rental of Senior Center 100.00 113690 Total: 100.00 1704 - Neu, Tim Total: 531 - Petty Cash - LLPD 113691 01/11/2021 Inv 12/31/2020 Laminating material for patrol maps 113691 Total: 100.00 27.71 27.71 531 - Petty Cash - LLPD Total: 27.71 547 - Pope/Douglas Solid Waste Management 113692 01/11/2021 Inv 2822 Plant based drug destruction and confide 256.23 113692 Total: 256.23 547 - Pope/Douglas Solid Waste Management Total: 1376 - Rafferty, Robin G. 113693 01/11/2021 Inv 1/1/2021 2021 Council Technology Stipend 113693 Total: 1376 - Rafferty, Robin G. Total: 1393 - Ruhland, Michael S. 101-416-4331-000 256.23 500.00 500.00 500.00 AP -Check Detail (1/4/2021 - 1:23 PM) Page 8 Check Number Check Date Check Description Amount 113694 01/11/2021 Inv 1/1/2021 2021 Council Technology Stipend 113694 Total: 1393 - Ruhland, Michael S. Total: 1410 - Rupp, Anderson, Squires & Waldspurger, P.A. 113695 01/11/2021 Inv 11959 August & September Legal Fees Inv 119690 October & November Legal - Poehling Addi 113695 Total: 500.00 500.00 500.00 15,604.55 8,033.73 23,638.28 1410 - Rupp, Anderson, Squires & Waldspurger, P.A. Total: 23,638.28 587 - Safe -Fast, Inc. 113696 01/11/2021 Inv ORD241224 Safety Glasses 113696 Total: 60.00 60.00 587 - Safe -Fast, Inc. Total: 60.00 750 - Schwartz, Alexander P. 101-461-4331-000 113697 01/11/2021 Inv Q42020 4th Quarter 2020 Stipend 113697 Total: 750 - Schwartz, Alexander P. Total: 793 - Sherwin-Williams 113698 01/11/2021 Inv 9127-8 Paint and supplies 113698 Total: 793 - Sherwin-Williams Total: 1465 - St. Cloud State University 113699 01/11/2021 Inv 629430-8130 Tuition - J. Cree EVO-PIT Refresher 113699 Total: 1465 - St. Cloud State University Total: 1029 - Stoesz, Dale K. 113700 01/11/2021 75.00 75.00 75.00 653.83 653.83 653.83 445.00 445.00 445.00 AP -Check Detail (1/4/2021 - 1:23 PM) Page 9 Check Number Check Date Check Description Amount Inv 1/1/2021 2021 Council Technology Stipend 113700 Total: 1029 - Stoesz, Dale K. Total: 751- Sullivan, John E. 101-461-4331-000 113701 01/11/2021 Inv Q42020 4th Quarter 2020 Stipend 113701 Total: 751 - Sullivan, John E. Total: 649 - Sycom, Inc. 113702 01/11/2021 Inv A03-2165A Lift #1, #2, and #12 repair Inv A03-2166A Lift #4 - Installation of newradio and 113702 Total: 649 - Sycom, Inc. Total: 695 - UPS/United Parcel Service 113703 01/11/2021 Inv 0000A91R28500 Postage Inv 0000A91R28510 Postage 113703 Total: 695 - UPS/United Parcel Service Total: 1447 - Wheeler Hardware Company 113648 12/29/2020 Inv SPI114999 Touchless Entry Inv SPI115000 Touchless Entry 113648 Total: 1447 - Wheeler Hardware Company Total: 734 - Xcel Energy 113704 01/11/2021 110 Inv Dec 2020-1 110 Electric -Street Lights Inv Dec 2020-2 122 Electric -Fire Station #1 113704 Total: 734 - Xcel Energy Total: 500.00 500.00 500.00 100.00 100.00 100.00 4,053.00 3,137.50 7,190.50 7,190.50 14.09 11.60 25.69 25.69 100,915.00 14,403.00 115,318.00 115,318.00 3,865.16 11,929.54 15,794.70 15,794.70 AP -Check Detail (1/4/2021 - 1:23 PM) Page 10 Check Number Check Date Check Description Amount Total: 276,534.75 AP -Check Detail (1/4/2021 - 1:23 PM) Page 11 City of Lino Lakes Activity Codes Code 401 402 403 404 405 407 414 415 416 417 418 420 421 422 430 431 432 450 451 461 462 463 494 495 499 802 806 808 810 811 812 814 Description Mayor/Council Administration Elections Cable TV Charter Administration Finance Legal Consultants Economic Development Planning & Zoning Engineering Community Development Police Protection Fire Protection Building Inspections Streets Fleet Management Government Buildings Parks Recreation Environmental Solid Waste Abatement Forestry Water Sanitary Sewer Other Dodgeball Camp Youth T-Ball Youth Baseball Camp Youth Playground Youth Safety Camp Youth Art Camps Senior Programs/Book Club Code 817 818 819 822 827 830 835 850 856 857 860 864 868 871 875 876 877 879 890 Description Spring Fling Winter Festival Community Gardens Family Corn Roast Gobbler Games Adult Golf Lessons Youth Skating Class Golf Academy Youth Soccer Soccer Fundamentals Secret Shop Preschool Playtime Little Goblins Party Flag Football Snow Day Kite Day Rockin' in the Park Movies in the Park Senior Programs Vendor Central Pension Fund Delta Dental of Minnesota Fidelity Security Life Insurance Co. Lincoln National Life Ins Co Lincoln National Life Ins Co Medica NCPERS Group Life Insurance Medica Delta Dental of Minnesota Fidelity Security Life Insurance Co. Lincoln National Life Ins Co Medica Lincoln National Life Ins Co Lincoln National Life Ins Co Delta Dental of Minnesota Rupp Anderson Squires & Waldspurger Rupp Anderson Squires & Waldspurger Rupp Anderson Squires & Waldspurger Rupp Anderson Squires & Waldspurger Medica Lincoln National Life Ins Co Lincoln National Life Ins Co Delta Dental of Minnesota P.A. P.A. P.A. P.A. Rupp Anderson Squires & Waldspurger P.A. Rupp Anderson Squires & Waldspurger P.A. Rupp Anderson Squires & Waldspurger P.A. Rupp Anderson Squires & Waldspurger P.A. Isaac Sports Group LLC Rupp Anderson Squires & Waldspurger P.A. Rupp Anderson Squires & Waldspurger P.A. MN Metro North Tourism Board Medica Lincoln National Life Ins Co Lincoln National Life Ins Co Delta Dental of Minnesota ESRI ESRI Medica Lincoln National Life Ins Co Lincoln National Life Ins Co Delta Dental of Minnesota Medica Lincoln National Life Ins Co Lincoln National Life Ins Co Delta Dental of Minnesota Petty Cash - LLPD Baycom Inc. UPS/United Parcel Service UPS/United Parcel Service St. Cloud State University Aspen Mills Inc. Aspen Mills Inc. Xcel Energy Metro Sales Incorporated AP Checks by Account Number 01/11/2021 City Council Meeting Fund/Dept Account Amount 101-000 101-000-2040-000 3,840.00 101-000 101-000-2040-000 943.03 101-000 101-000-2040-000 19.18 101-000 101-000-2040-000 1,145.91 101-000 101-000-2040-000 83.40 101-000 101-000-2040-000 3,003.77 101-000 101-000-2040-000 240.00 101-000 101-000-2041-000 8,627.94 101-000 101-000-2044-000 1,263.96 101-000 101-000-2048-000 95.82 101-000 101-000-3416-000 0.14 101-000 Total 19,263.15 101-402 101-402-4131-000 538.42 101-402 101-402-4133-000 6.75 101-402 101-402-4133-000 68.76 101-402 101-402-4134-000 89.89 101-402 101-402-4310-000 160.00 101-402 101-402-4310-000 1,088.00 101-402 101-402-4310-000 144.00 101-402 101-402-4310-000 2,272.00 101-402 Total 4,367.82 101-407 101-407-4131-000 2,066.40 101-407 101-407-4133-000 6.98 101-407 101-407-4133-000 63.35 101-407 101-407-4134-000 101.11 101-407 Total 2,237.84 101-414 101-414-4301-000 1,360.00 101-414 101-414-4301-000 5.20 101-414 101-414-4301-000 578.55 101-414 101-414-4301-000 384.00 101-414 Total 2,327.75 101-415 101-415-4300-000 4,800.00 113678 101-415 101-415-4300-000 112.00 113695 101-415 101-415-4300-000 1,328.00 113695 101-415 101-415-4900-000 2,013.00 113687 101-415 Total 8,253.00 101-416 101-416-4131-000 538.43 101-416 101-416-4133-000 2.25 101-416 101-416-4133-000 25.19 101-416 101-416-4134-000 44.94 101-416 101-416-4410-000 500.00 101-416 Total 1,110.81 101-417 101-417-4410-000 500.00 113667 101-417 Total 500.00 101-418 101-418-4131-000 538.42 101-418 101-418-4133-000 4.50 101-418 101-418-4133-000 43.08 101-418 101-418-4134-000 44.94 101-418 Total 630.94 101-420 101-420-4131-000 19,322.49 101-420 101-420-4133-000 64.23 101-420 101-420-4133-000 630.06 101-420 101-420-4134-000 1,058.38 101-420 101-420-4200-000 27.71 101-420 101-420-4240-000 220.00 101-420 101-420-4322-000 14.09 101-420 101-420-4322-000 11.60 101-420 101-420-4330-000 445.00 101-420 101-420-4370-000 144.25 101-420 101-420-4370-000 52.90 101-420 101-420-4381-000 4.03 101-420 101-420-4410-000 42.38 Check # 113649 113665 Dental Insurance Premiums 113668 January Vision Insurance 113680 Life Insurance Premiums 113680 Life Insurance Premiums 113684 Health Insurance Premiums 113650 December 2020 Life Insurance Premiums 113684 Health Insurance Premiums 113665 Dental Insurance Premiums 113668 January Vision Insurance 113680 Life Insurance Premiums Description 113684 Health Insurance Premiums 113680 Life Insurance Premiums 113679 Disability Insurance Premiums 113665 Dental Insurance Premiums 113695 August & September Legal Fees 113695 October & November Legal 113695 October & November Legal 113695 August & September Legal Fees - Arbitration 113684 Health Insurance Premiums 113680 Life Insurance Premiums 113679 Disability Insurance Premiums 113665 Dental Insurance Premiums 113695 August & September Legal Fees - Miscellaneous 113695 October & November Legal 113695 August & September Legal Fees 113695 August & September Legal Fees - CARES Act Recreation Center Study November Legal November Legal November 2020 Tourism Tax 113684 Health Insurance Premiums 113680 Life Insurance Premiums 113679 Disability Insurance Premiums 113665 Dental Insurance Premiums 113667 ArcGIS Desktop With Primary and Secondary Maintenance ArcGIS Desktop With Primary and Secondary Maintenance 113684 Health Insurance Premiums 113680 Life Insurance Premiums 113679 Disability Insurance Premiums 113665 Dental Insurance Premiums 113684 Health Insurance Premiums 113680 Life Insurance Premiums 113679 Disability Insurance Premiums 113665 Dental Insurance Premiums 113691 Laminating material for patrol maps 113659 Body worn pairing dock and charger 113703 Postage 113703 Postage 113699 Tuition - J. Cree EVO-PIT Refresher 113658 Uniform Allowance - M. Rumpsa 113658 Uniform Allowance - C. Schirmers 113704 Electric -Police 113686 Maintenance Contract Ricoh/MP 4055SP Copier Page 1 Vendor Pope/Douglas Solid Waste Management Identisys Inc. Medica Lincoln National Life Ins Co Lincoln National Life Ins Co Delta Dental of Minnesota Macqueen Equipment Inc. Macqueen Equipment Inc. Nardini Fire Equipment Co Finke Brian Advanced Graphix Inc. Emergency Apparatus Maintenance Emergency Apparatus Maintenance Nardini Fire Equipment Co Medica Lincoln National Life Ins Co Lincoln National Life Ins Co Delta Dental of Minnesota ESRI Medica Lincoln National Life Ins Co Lincoln National Life Ins Co Delta Dental of Minnesota Blaine Lock & Safe Inc. Carroll Construction Supply Frattallone's/Circle Pines Ace Hugo Equipment Company All Seasons Rental Inc. Xcel Energy Xcel Energy Medica Lincoln National Life Ins Co Lincoln National Life Ins Co Delta Dental of Minnesota Aramark Uniform & Career Apparel Group Inc. Dalco Inc. Dalco Inc. Frattallone's/Circle Pines Ace Menards - Forest Lake General Sprinkler Corporation General Sprinkler Corporation Aid Electric Corporation Xcel Energy Xcel Energy Xcel Energy Aramark Uniform & Career Apparel Group Inc. Aramark Uniform & Career Apparel Group Inc. Metro Sales Incorporated Medica Lincoln National Life Ins Co Lincoln National Life Ins Co Delta Dental of Minnesota Hugo Equipment Company Hugo Equipment Company Hugo Equipment Company Xcel Energy AP Checks by Account Number 01/11/2021 City Council Meeting Fund/Dept Account 101-420 101-420-4410-000 101-420 101-420-5000-000 101-420 Total 101-421 101-421 101-421 101-421 101-421 101-421 101-421 101-421 101-421 101-421 101-421-4131-000 101-421-4133-000 101-421-4133-000 101-421-4134-000 101-421-4240-000 101-421-4240-000 101-421-4240-000 101-421-4330-000 101-421-4370-000 101-421-4410-000 101-421 101-421-4410-000 101-421 101-421-4410-000 101-421 Total 101-422 101-422-4131-000 101-422 101-422-4133-000 101-422 101-422-4133-000 101-422 101-422-4134-000 101-422 101-422-4410-000 101-422 Total 101-430 101-430 101-430 101-430 101-430 101-430 101-430 101-430 101-430 101-430-4131-000 101-430-4133-000 101-430-4133-000 101-430-4134-000 101-430-4211-000 101-430-4211-000 101-430-4211-000 101-430-4211-000 101-430-4240-000 101-430 101-430-4385-000 101-430 101-430-4385-000 101-430 Total 101-431 101-431-4131-000 101-431 101-431-4133-000 101-431 101-431-4133-000 101-431 101-431-4134-000 101-431 101-431-4211-000 101-431 Total 101-432 101-432-4211-503 101-432 101-432-4211-503 101-432 101-432-4211-503 101-432 101-432-4211-503 101-432 101-432-4300-501 101-432 101-432-4300-502 101-432 101-432-4300-503 101-432 101-432-4381-501 101-432 101-432-4381-502 101-432 101-432-4381-503 101-432 101-432-4410-503 101-432 101-432-4410-503 101-432 101-432-4410-503 101-432 Total 101-450 101-450-4131-000 101-450 101-450-4133-000 101-450 101-450-4133-000 101-450 101-450-4134-000 101-450 101-450-4211-000 101-450 101-450-4211-000 101-450 101-450-4211-000 101-450 101-450-4381-000 Amount 256.23 3,077.71 25,371.06 1,885.18 4.40 50.52 87.63 157.83 290.00 3,090.00 303.07 33.00 592.61 265.00 70.62 6,829.86 2,252.23 7.87 72.38 112.35 919.00 3,363.83 2,699.36 14.06 116.08 191.01 22.50 220.00 6.99 54.99 1,015.00 604.81 3,865.16 8,809.96 1,084.08 4.95 41.93 98.88 92.71 1,322.55 161.86 320.11 7.78 141.75 330.00 330.00 329.42 461.09 775.80 4,686.91 314.90 172.20 352.75 8,384.57 1,453.75 11.13 93.08 177.52 314.99 68.97 90.97 123.72 Check # Description 113692 Plant based drug destruction and confidential burn 113677 Identity system 113684 Health Insurance Premiums 113680 Life Insurance Premiums 113679 Disability Insurance Premiums 113665 Dental Insurance Premiums 113682 Hydrant gate valve 113682 Gate valve 113688 Fire extinguisher pressure extinguisher BKT Assembly 113669 Tuition reimbursement 113653 Name plates 113666 Tanker #610 repair 113666 Tanker #610 pump test 113688 Annual inspection 113684 Health Insurance Premiums 113680 Life Insurance Premiums 113679 Disability Insurance Premiums 113665 Dental Insurance Premiums 113667 ArcGIS Desktop With Primary and Secondary Maintenance 113684 Health Insurance Premiums 113680 Life Insurance Premiums 113679 Disability Insurance Premiums 113665 Dental Insurance Premiums 113660 File cabinet key 113662 Asphalt/concrete saw blade 113671 Glue 113676 Chainsaw bar replacement 113655 Post hole auger 113704 Electric -Street Lights 113704 Electric -Street Lights 113684 Health Insurance Premiums 113680 Life Insurance Premiums 113679 Disability Insurance Premiums 113665 Dental Insurance Premiums 113657 Towels 113664 Hand sanitizer 113664 Hand towels 113671 Wire steel 113685 Paint pail mixer paint pail liner spackle brush rollers 113673 Annual inspection 113673 Annual inspection 113654 Power pack 113704 Electric -Fire Station #1 113704 Electric -Fire Station #2 113704 Electric -Civic Complex 113657 Mats 113657 Mats 113686 Maintenance Contract Ricoh/MP C307 Color Copier 113684 Health Insurance Premiums 113680 Life Insurance Premiums 113679 Disability Insurance Premiums 113665 Dental Insurance Premiums 113676 Chain saw 113676 Chain loop 113676 Chisel chain 113704 Electric -Parks Page 2 Vendor Medica Lincoln National Life Ins Co Lincoln National Life Ins Co Delta Dental of Minnesota Andrzejewski Paula Flower Eric Holmes Shawn C. McNulty Ella M. Nelson Wendy K. Schwartz Alexander P. Sullivan John E. AP Checks by Account Number 01/11/2021 City Council Meeting Fund/Dept Account Amount Check# Description 101-450 Total 2,334.13 101-461 101-461-4131-000 201.91 113684 Health Insurance Premiums 101-461 101-461-4133-000 0.85 113680 Life Insurance Premiums 101-461 101-461-4133-000 7.28 113679 Disability Insurance Premiums 101-461 101-461-4134-000 16.85 113665 Dental Insurance Premiums 101-461 101-461-4331-000 75.00 113656 4th Quarter 2020 Stipend 101-461 101-461-4331-000 75.00 113670 4th Quarter 2020 Stipend 101-461 101-461-4331-000 75.00 113675 4th Quarter 2020 Stipend 101-461 101-461-4331-000 75.00 113683 4th Quarter 2020 Stipend 101-461 101-461-4331-000 75.00 113689 4th Quarter 2020 Stipend 101-461 101-461-4331-000 75.00 113697 4th Quarter 2020 Stipend 101-461 101-461-4331-000 100.00 113701 4th Quarter 2020 Stipend 101-461 Total 776.89 Medica 101-462 101-462-4131-000 134.61 113684 Health Insurance Premiums Lincoln National Life Ins Co 101-462 101-462-4133-000 0.56 113680 Life Insurance Premiums Lincoln National Life Ins Co 101-462 101-462-4133-000 4.85 113679 Disability Insurance Premiums Delta Dental of Minnesota 101-462 101-462-4134-000 11.24 113665 Dental Insurance Premiums 1st Choice Document Destruction 101-462 101-462-4410-000 600.00 113651 Document destruction - 1680 pounds of recycled paper Freimuth Enterprises LLC 101-462 101-462-4410-000 375.00 113672 Recycling Saturday Freimuth Enterprises LLC 101-462 101-462-4410-000 375.00 113672 Recycling Saturday Freimuth Enterprises LLC 101-462 101-462-4410-000 375.00 113672 Recycling Saturday 101-462 Total 1,876.26 Medica 101-463 101-463-4131-000 201.91 113684 Health Insurance Premiums Lincoln National Life Ins Co 101-463 101-463-4133-000 7.28 113679 Disability Insurance Premiums Lincoln National Life Ins Co 101-463 101-463-4133-000 0.84 113680 Life Insurance Premiums Delta Dental of Minnesota 101-463 101-463-4134-000 16.85 113665 Dental Insurance Premiums 101-463 Total 226.88 Neu Tim 201-000 201-000-3810-814 100.00 113690 Refund on daily rental of Senior Center - December 12 2020 201-000 Total 100.00 CNH Architects 212-499 212-499-4300-000 3,500.00 113647 City Hall Remodel Wheeler Hardware Company 212-499 212-499-4300-000 6,010.00 113648 Touchless Entry Wheeler Hardware Company 212-499 212-499-4300-000 100,915.00 113648 Touchless Entry 212-499 Total 110,425.00 CNH Architects 401-432 401-432-4300-000 53.65 113647 City Hall Remodel Wheeler Hardware Company 401-432 401-432-4300-000 8,393.00 113648 Touchless Entry 401-432 Total 8,446.65 Cavegn Tony 403-401 403-401-4240-000 500.00 113663 2021 Council Technology Stipend Lyden Christopher 403-401 403-401-4240-000 500.00 113681 2021 Council Technology Stipend Rafferty Robin G. 403-401 403-401-4240-000 500.00 113693 2021 Council Technology Stipend Ruhland Michael S. 403-401 403-401-4240-000 500.00 113694 2021 Council Technology Stipend Stoesz Dale K. 403-401 403-401-4240-000 500.00 113700 2021 Council Technology Stipend 403-401 Total 2,500.00 Anoka County Property Records & Taxation 420-499 420-499-5140-000 1,965.69 113646 7685 Lake Drive 2020 Property Tax 420-499 Total 1,965.69 Rupp Anderson Squires & Waldspurger P.A. 422-499 422-499-4301-125 576.00 113695 August & September Legal Fees - NE Drainage Area Phase 1 Project Rupp Anderson Squires & Waldspurger P.A. 422-499 422-499-4301-125 64.00 113695 October & November Legal Rupp Anderson Squires & Waldspurger P.A. 422-499 422-499-4301-125 928.00 113695 November Legal 422-499 Total 1,568.00 Medica 601-494 601-494-4131-000 1,510.54 113684 Health Insurance Premiums Lincoln National Life Ins Co 601-494 601-494-4133-000 59.32 113679 Disability Insurance Premiums Lincoln National Life Ins Co 601-494 601-494-4133-000 7.29 113680 Life Insurance Premiums Delta Dental of Minnesota 601-494 601-494-4134-000 142.69 113665 Dental Insurance Premiums Bluetarp Financial Inc. 601-494 601-494-4211-000 29.96 113661 Lens and replacement lens Menards - Forest Lake 601-494 601-494-4211-000 12.99 113685 Lens cover Menards - Forest Lake 601-494 601-494-4211-000 23.46 113685 Sand mix wire lever wall nut Sherwin-Williams 601-494 601-494-4211-000 653.83 113698 Paint and supplies Hawkins Inc. 601-494 601-494-4222-000 3,101.38 113674 150 LB Chlorine Cylinder Safe -Fast Inc. 601-494 601-494-4370-000 30.00 113696 Safety Glasses Xcel Energy 601-494 601-494-4381-000 3,280.66 113704 Electric -Water 601-494 Total 8,852.12 Medica 602-495 602-495-4131-000 1,510.56 113684 Health Insurance Premiums Lincoln National Life Ins Co 602-495 602-495-4133-000 59.33 113679 Disability Insurance Premiums Page 3 AP Checks by Account Number 01/11/2021 City Council Meeting Vendor Fund/Dept Account Amount Check# Description Lincoln National Life Ins Co 602-495 602-495-4133-000 7.34 113680 Life Insurance Premiums Delta Dental of Minnesota 602-495 602-495-4134-000 142.69 113665 Dental Insurance Premiums Macqueen Equipment Inc. 602-495 602-495-4211-000 234.28 113682 Tiger tail and roller guide Sycom Inc. 602-495 602-495-4300-000 4,053.00 113702 Lift#1 #2 and #12 repair Sycom Inc. 602-495 602-495-4300-000 3,137.50 113702 Lift #4 - Installation of new radio and transducer Safe -Fast Inc. 602-495 602-495-4370-000 30.00 113696 Safety Glasses Xcel Energy 602-495 602-495-4381-000 1,992.52 113704 Electric -Sewer 602-495 Total 11,167.22 Rupp Anderson Squires & Waldspurger P.A. 801-000 801-000-2300-000 180.00 113695 October & November Legal - Poehling Addition Rupp Anderson Squires & Waldspurger P.A. 801-000 801-000-2300-000 1,350.00 113695 August & September Legal Fees - Lyngblomsten Rupp Anderson Squires & Waldspurger P.A. 801-000 801-000-2300-000 1,080.00 113695 August & September Legal Fees - Nature's Refuge Rupp Anderson Squires & Waldspurger P.A. 801-000 801-000-2300-000 742.50 113695 October & November Legal - Lyngblomsten Rupp Anderson Squires & Waldspurger P.A. 801-000 801-000-2309-103 225.00 113695 August & September Legal Fees 23 LLC 801-000 801-000-2341-105 11,664.00 113652 Pine Glen Escrow Closure Rupp Anderson Squires & Waldspurger P.A. 801-000 801-000-2353-103 106.53 113695 October & November Legal Rupp Anderson Squires & Waldspurger P.A. 801-000 801-000-2353-103 3,056.00 113695 October & November Legal Rupp Anderson Squires & Waldspurger P.A. 801-000 801-000-2353-103 32.00 113695 October & November Legal Rupp Anderson Squires & Waldspurger P.A. 801-000 801-000-2353-103 6,944.00 113695 August & September Legal Fees Rupp Anderson Squires & Waldspurger P.A. 801-000 801-000-2353-103 360.00 113695 August & September Legal Fees - Letter of Credit Call Rupp Anderson Squires & Waldspurger P.A. 801-000 801-000-2355-103 247.50 113695 November Legal Rupp Anderson Squires & Waldspurger P.A. 801-000 801-000-2355-103 315.00 113695 August & September Legal Fees 23 LLC 801-000 801-000-2394-105 7,220.24 113652 Pine Glen 2nd Escrow Closure 801-000 Total 33,522.77 Grand Total 276,534.75 Page 4 Electronic Funds Transfer MN Statute 471.38 Subd. 3 Council Meeting January 11, 2021 12/25/2020 Payroll #26 12/25/2020 Payroll #26 Federal Deposit 12/25/2020 Payroll #26 PERA 12/25/2020 Payroll #26 State 12/25/2020 Payroll #26 Child Support 12/25/2020 Payroll #26 H.S.A. Bank Pretax 12/25/2020 Payroll #26 TASC Pretax 12/25/2020 Payroll #26 ICMA 457 Def. Comp #301596 12/25/2020 Payroll #26 ICMA Roth IRA #706155 12/25/2020 Payroll #26 MSRS HCSP #98946-01 12/25/2020 Payroll #26 MSRS Def. Comp #98945-01 12/25/2020 Payroll #26 MSRS Roth IRA #98945-01 12/29/2020 Wire to Moreton Capital Transfer In/(Out) (148,785.64) (44,595.66) (48,018.62) (10,539.74) (276.29) (3,102.92) (995.06) (2,915.00) (510.75) (1,752.04) (3,185.00) (600.00) (219,104.37) CITY COUNCIL WORK SESSION DRAFT 1 CITY OF LINO LAKES 2 MINUTES 3 4 DATE : December 28, 2020 5 TIME STARTED : 6:00 p.m. 6 TIME ENDED : 6:25 p.m. 7 MEMBERS PRESENT : Council Member Stoesz, Lyden, Ruhland, 8 Cavegn and Mayor Rafferty 9 MEMBERS ABSENT : None 10 Staff members present: City Administrator Sarah Cotton; Community Development 11 Director Michael Grochala; City Clerk Julie Bartell 12 13 Review Regular Agenda of December 28, 2020 - 14 15 Item 3A — City Administrator Cotton noted that the AFSCME contract is the final labor 16 agreement to be considered for the City employees. 17 18 Mayor Rafferty remarked that having all the union contracts in place prior to the end of 19 the year is a great thing. It's a turbulent time and yet the contracts are in place. 20 21 Mayor Rafferty asked if there is any update on the YMCA facility report. Ms. Cotton 22 said she expects a letter from the YMCA that will probably provide additional 23 information on their plans. There may be an update on that at the next council 24 worksession. 25 26 Item 1E — Approving Wetland Credit Sale and Wetland Credit Agency - Community 27 Development Director Grochala provided a brief explanation of the wetland banking 28 process and program. The City has land banked and charges a rate that aligns with what 29 is charged by other entities. The plan is to keep some for City use. Going forward there 30 is additional land being considered for wetland banking within the City. 31 32 426 Pine Street — Prior to the property owner speaking at the last open mic, the City 33 received a data request on this address and a response on that will be going out within the 34 next few days. There hasn't been any other contact with the City on the matter that staff 35 is aware of. 36 37 The meeting was adjourned at 6:25 p.m. 38 39 These minutes were considered, corrected and approved at the regular Council meeting held on 40 January 11, 2021. 41 42 43 44 Julianne Bartell, City Clerk Rob Rafferty, Mayor 1 COUNCIL MINUTES DRAFT 1 2 LINO LAKES CITY COUNCIL 3 REGULAR MEETING 4 MINUTES 5 6 DATE : December 28, 2020 7 TIME STARTED : 6:30 p.m. 8 TIME ENDED : 6:35 p.m. 9 MEMBERS PRESENT : Councilmember Stoesz, Lyden, to Ruhland, Cavegn and Mayor Rafferty 11 MEMBERS ABSENT : none 12 13 Staff members present: City Administrator Sarah Cotton; Community Development Director 14 Michael Grochala; City Clerk Julie Bartell 15 16 PUBLIC COMMENT 17 There were no public comments. 18 SETTING THE AGENDA 19 The agenda was approved as presented. 20 CONSENT AGENDA 21 Councilmember moved Stoesz to approve the Consent Agenda, Items 1A through 1E as presented. 22 Councilmember Ruhland seconded the motion. Motion carried on a voice vote. 23 24 ITEM ACTION 25 Consideration of Expenditures: 26 A) Consideration of Expenditures: December 28, 2020 27 (Check No. 113546 through 113645) in the 28 amount of $264,838.68. Approved 29 B) Consider Approval of December 7, 2020 Council 30 Work Session Minutes Approved 31 C) Consider Approval of December 14, 2020 Council 32 Minutes Approved 33 D) Consider Approval of December 7, 2020 Closed 34 Council Minutes Approved 35 E) Consider Approval of Resolution No. 20-170, 36 Approving Wetland Credit Sale, Wetland Credit 37 Agency Approved 38 FINANCE DEPARTMENT REPORT 39 There was no report from the Finance Department. 40 1 COUNCIL MINUTES DRAFT 41 ADMINISTRATION DEPARTMENT REPORT 42 3A) Consider Resolution No. 20-165, Approving the 2021-2022 Labor Agreement with 43 AFSCME, Local No. 2454 — City Administrator Cotton reported that this item requests council 44 consideration of the final labor agreement to come forward. This agreement has been voted upon 45 by the union members and comes forward with their approval. Ms. Cotton reviewed the basic 46 terms of the agreement. Staff is recommending approval. 47 Mayor Rafferty suggested it is positive to have a contract in place prior to the expiration of the 48 current contract. He thanked Administrator Cotton for her work in getting the labor contracts in 49 place in such a timely manner. 50 Councilmember Cavegn moved to approve Resolution No. 20-165 as presented. Councilmember 51 Stoesz seconded the motion. Motion carried on a voice vote. 52 PUBLIC SAFETY DEPARTMENT REPORT 53 There was no report from the Public Safety Department. 54 PUBLIC SERVICES DEPARTMENT REPORT 55 There was no report from the Public Services Department. 56 COMMUNITY DEVELOPMENT REPORT 57 There was no report from the Community Development Department. 58 UNFINISHED BUSINESS 59 There was no Unfinished Business. 60 61 NEW BUSINESS 62 There was no New Business. 63 64 COMMUNITY EVENTS 65 There were no events announced. 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 COMMUNITY CALENDAR Community Calendar — A Look Ahead December 28, 2020 through January 11, 2021 4 Wednesday, January 6 6:30 pm, Zoom Park Board :- Thursday, January 7 8:00 am, Zoom EDAC *• Monday, January 4 6:00 pm, Council Chambers Council Work Session Monday, January 11 6:30 pm, Council Chambers City Council Meeting ADJOURN There being no further business, Councilmember Ruhland moved to adjourn at 6:35 p.m. Councilmember Stoesz seconded the motion. Motion carried on a voice vote. These minutes were considered and approved at the regular Council Meeting on January 11, 2021. 2 COUNCIL MINUTES 81 82 83 DRAFT 84 Julianne Bartell, City Clerk Rob Rafferty, Mayor 85 CITY COUNCIL AGENDA ITEM 3A STAFF ORIGINATOR: Sarah Cotton, City Administrator MEETING DATE: January 11, 2021 TOPIC: Annual Appointments VOTE REQUIRED: 3/5 INTRODUCTION Below is the list of annual appointments the City Council considers each year. The appointments were reviewed at the council work session on January 4tn RECOMMENDATION Approve 2021 appointments as listed below. 2020 2021 1. Acting Mayor Dale Stoesz Dale Stoesz 2. Legal Newspaper Quad Community Press Quad Community Press 3. Legal Services Barna, Guzy & Steffen Kennedy & Graven Rupp, Anderson, Squires, & Waldspurger Geck, Duea & Olson Barna, Guzy & Steffen Kennedy & Graven Rupp, Anderson, Squires, & Waldspurger Geck, Duea & Olson 4. Labor Services Barna, Guzy & Steffen Riley, Dettman & Kelsy BakerTilly Barna, Guzy & Steffen Riley, Dettman & Kelsy BakerTilly 5. Fiscal Agent BakerTilly BakerTilly 6. Assessor Anoka County Anoka County 7. North Metro Telecommunications Dale Stoesz Tony Cavegn (Alternate) Dale Stoesz Tony Cavegn (Alternate) Committee 8. Vadnais Lake Watershed District Rob Rafferty Rob Rafferty 9. County Corrections Program Chris Lyden John Swenson Chris Lyden John Swenson 10. Joint Law Enforcement Council Tony Cavegn John Swenson Tony Cavegn John Swenson 11. Anoka Co. Fire Protection Council Mike Ruhland Rob Rafferty (Alternate) Mike Ruhland Rob Rafferty (Alternate) 12. City Depositories First Resource Bank LMC 4M Fund Wells Fargo Securities Wells Fargo Advisors US Bank RBC Capital Markets Moreton Capital Markets F&M Bank Others as needed First Resource Bank LMC 4M Fund Wells Fargo Securities Wells Fargo Advisors US Bank RBC Capital Markets Moreton Capital Markets F&M Bank Others as needed 13 City Treasurer1 Sarah Cotton Hannah Lynch 14. City Engineer WSB & Associates WSB & Associates 15. Data Practices Officer Julie Bartell Julie Bartell 16. City Auditor Redpath & Company Redpath & Company 17. Twin Cities Gateway Jeff Karlson Dale Stoesz (Alternate) Sarah Cotton Dale Stoesz (Alternate) 18. Anoka Co./Blaine Airport Advisory Council Dean Quimby Dean Quimby 19. Hearing Officer John Swenson Rick DeGardner (Alternate) John Swenson Rick DeGardner (Alternate) 20. Local Board of Appeal & Equalization Training Mike Ruhland Rob Rafferty Mike Ruhland Chris Lyden 21. Secretarial Services TimeSaver, Inc. TimeSaver, Inc. 1The City Council delegates the authority to make electronic funds transfers to the City Treasurer. The City Treasurer may delegate certain duties to finance staff, but shall remain responsible for the transfer program. CITY COUNCIL AGENDA ITEM 3B STAFF ORIGINATOR: Meg Sawyer, Human Resources Manager MEETING DATE: January 11, 2021 TOPIC: Appointment of Police Records Technician VOTE REQUIRED: 3/5 INTRODUCTION The Council is being asked to approve the appointment of Jessica Crowe for the vacant Police Records Technician position. BACKGROUND There is currently a Police Records Technician vacancy within the Public Safety Department. At this time, staff has completed the recruitment process, provided a conditional offer, and is recommending the approval of Jessica Crowe for the position. Jessica Crowe holds an Associate's degree in Business and brings with her over 5 years of office experience, data entry and records management systems. With the Council's approval, Jessica Crowe would start in the position of Police Records Technician on February 1, 2021. The hourly rate would be $26.15, which is, Step 2 of the AFSCME Labor Contract. The job grade 140 has 6 steps in the wage schedule. RECOMMENDATION Please consider the appointment of Jessica Crowe to the Police Records Technician position. CITY COUNCIL AGENDA ITEM 5A STAFF ORIGINATOR: Rick DeGardner, Public Services Director MEETING DATE: January 11, 2021 TOPIC: PUBLIC HEARING: Consider lst Reading of Ordinance No. 01-21 Vacating Oaks of Lino Park Property VOTE REQUIRED: 4/5 INTRODUCTION Staff is requesting City Council consideration of Ordinance No. 01-21 Vacating Oaks of Lino Park property. BACKGROUND At the August 5, 2020 Park Board meeting, the Board discussed vacating the Oaks of Lino trail corridor located between 992 and 998 Aspen Lane. The parcel is legally described as Park, Oaks of Lino. The Board recommended to the City Council the Park be vacated. ANALYSIS Attached is the Park Board staff report and minutes that provide more background and analysis. Section 12.05 of the City Charter requires that the real property of the City cannot be disposed of except by Ordinance. The Ordinance will require two readings, publication, and a waiting period before it is in effect. RECOMMENDATION Staff is recommending approval of the Pt Reading of Ordinance No. 01-21 Vacating Oaks of Lino Park property. ATTACHMENTS 1. Ordinance No. 01-21 2. August 5, 2020 Park Board Staff Report 3. August 5, 2020 Park Board Minutes 1 1st Reading: Publication: 2nd Reading: Effective: CITY OF LINO LAKES ORDINANCE NO. 01-21 ORDINANCE VACATING OAKS OF LINO PARK PROPERTY The City Council of Lino Lakes ordains: Section 1: Findings 1. The City Council of Lino Lakes has determined to vacate the property as shown in Exhibit A and legally described as follows: Park, Oaks of Lino; and 2. A public hearing was held on January 11, 2021 before the City Council in the City Hall Council Chambers after due published and posted notice had been given and reasonable attempts were made to give personal notice to all affected property owners, and all persons interested were given an opportunity to be heard; and 3. The Park, Oaks of Lino was platted in 1995 and is currently an undeveloped trail corridor. The platting of adjacent Preserve at Lino Lakes in 2013 and Saddle Club in 2015 established a developed trail system in the immediate vicinity and the Park, Oaks of Lino is no longer consistent with the current Parks, Greenway & Trail System Plan and is no longer needed. 4. It appears in the interest of the public to vacate such Park property; and 5. Four -fifths of all members of the City Council concur in this ordinance. Section 2: Park Vacated The Park property described herein is hereby vacated. Section 3: Effect This ordinance shall be in force and effect from and after 30 days following its passage and publication according to the Lino Lakes City. Adopted by the Lino Lakes City Council this day of , 2021. 1 The motion for the adoption of the foregoing ordinance was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ATTEST: Julianne Bartell, City Clerk 2 Rob Rafferty, Mayor Oaks of Lino -Trail Corridor Vacate December 15, 2020 0 1:2,400 112.5 225 I 450 ft 0 30 60 120 m Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document and should not be substituted for a title search,appraisal, survey, or for zoning verification. DATE: August 5, 2020 TO: Park Board Members FROM: Rick DeGardner, Public Services Director RE: Aspen Lane Park Property The Oaks of Lino subdivision was platted in in 1995. The official plat consists of nine residential lots and an approximately 301' x 15' wide strip of property designated as "PARK" (see attached). The intent of the Park property was to provide a potential trail connection when the property directly south was developed. The Saddle Club - First Addition was platted in 2014. During the planning phase, it was determined that a public trail connecting the two developments was not warranted. The 2030 Comprehensive Plan does not indicate a trail in this specific location. Staff has identified three options related to the strip of park land: • Retain the Property as Designated "Park" • Construct a Public Trail • Vacate the Property Retain the Property as Designated "Park" —The adjoining property owners have mowed, watered, raked, fertilized, etc. the city -owned parkland for many years (see attached). It has been well - maintained and has functioned as an extension of the adjacent properties. For example, a fire pit and landscaping have been installed, and a trailer/ATV's have been driven on the park property to access one of the back yards. There are some potential liability issues knowingly allowing non -city staff to maintain public property or permitting trailers and motorized vehicles. Construct a Public Trail — A 8' wide asphalt trail could be installed to provide a trail connection between the Oaks of Lino and Saddle Club developments. Estimated project costs are $25,000. This would accomplish the original purpose for which the 'PARK" was originally dedicated. Vacate the Property —The City would vacate the property, resulting in each adjacent property obtaining possession of the nearer % of the 15' wide strip of land (7 %2 feet each). The City Attorney would prepare the quit claim deeds and other legal documents that would be recorded with Anoka County. The City would then have no future interests or obligations regarding the "PARK" property. Both adjacent property owners have indicated strong opinions regarding the future of the park property, and plan on attending the August 5 meeting. Since the Park Board is the advisory board to the City Council, staff is looking for a recommendation to forward to the City Council for consideration. 3,LS,14,00 Oik I i 1 II I 1°� 1011. ac]v pw: i•1i)S:41:11H 3 'Ci I I n_ :f I"..i 1 .i .4.4�v.4,444a.� 1 1 / , I 1 I i9 Z8Z 3,LS,tii,00 N A..4. Pd, 3so•oo Rec.# Ic003O14' 0 o. co 0 4V gis.anokacountymn.gov/webg is/ Approved October 2, 2020 CITY OF LINO LAKES Park Board Minutes (Virtual Meeting) DATE: August 5, 2020 TIME STARTED: 6:30 PM TIME ENDED: 7:22 PM MEMBERS PRESENT: Pat Huelman, Andrew Levi, John Nordlund, Clark Gooder, and Abby Haworth (Mayor Rob Rafferty joined for part of the meeting). MEMBERS ABSENT: Richard Jensen STAFF PRESENT: Rick DeGardner (Public Services Director) & Kellie Schmidt (Public Services Administrative Assistant) 1. Ca11 to Order and Roll Call The August 5, 2020 City of Lino Lakes Park Board Meeting was called to order by Pat Huelman, Chair. 2. Pledge of Allegiance Meeting attendees said and/or observed the Pledge of Allegiance. 3. Setting Agenda Agenda was approved as presented. 4. Approval of Minutes Clark Gooder MOTIONED to approve the March 4, 2020 Park Board Minutes, Andrew Levi supported the MOTION. The March 4, 2020 Park Board Minutes were approved as is with no changes. 5. Open Mike There was no one present for Open Mike. Open Mike was closed. 6. Aspen Lane Park Property Rick DeGardner, Director of Public Services, addressed the Park Board and members of the community who were present, regarding City Property along Aspen Lane. DeGardner stated that the Oaks of Lino subdivision was platted in 1995. The official plat consists of nine residential lots and an approximately 301' X 15' wide strip of property designated as "Park" (see attachments in 08/05/2020 Park Board Packet). The intent of the Park property was to provide a potential trail connection when the property directly south was Page 1 Approved October 2, 2020 developed. The Saddle Club -First Addition was platted in 2014. During the planning phase, it was determined that a public trail connection the two developments was not warranted. The 2030 Comprehensive Plan does not indicate a trail in this specific location. Staff has identified three options related to the strip of park land: 00 Retain the Property as Designated "Park" 09 Construct a Public Trail 0o Vacate the Property Patrick Huelman, Park Board Chair, stated that this property wasn't in the comprehensive trail or park system plan. He stated that a trail could maybe make sense on this property, however there are currently no funds for it. Andrew Levi and Clark Gooder, Park Board members agreed with Huelman. Lino Lakes resident Ms. Sherri Le, 974 Aspen Lane, stated that she supported splitting the 15 feet park property between the property owners. Max Norton, resident whose property is next to the city property, supports the City vacating of the property. Clark Gooder inquired from the two residents who would gain the land if the city were to vacate it, how they currently use it. Norton stated that he uses it as access to his back yard and that there is a shade garden back there from previous owners. Jess Roering, the other land owner that would gain property if the City vacated the land, had concerns regarding the City vacating the land. He is concerned about a fence going up, like a privacy fence, that would make it hard to mow/maintain his lawn as well as access it. He continued that when they built their house they had planned on a trail going in where the strip of land is that is currently being talked about. Because of this they had built a retaining wall. He also stated again that he does not want a privacy fence to show up on that land/space. Andrew Levi, Park Board Vice Chair, stated that there are two options at hand. The options are that the City vacate the property and give it to the land owners or build a trail. He stated that if the Park Board made the recommendation to the City Council to vacate the land, it would be up to residents to hash out the fence. Roering inquired as to why this sudden change? It has been this way for 25 years (referring to the City owning the property and the residents using it the way they have been). Huelman responded by stating that it's a liability to the City to keep it as is. Gooder inquired if anyone uses the property as a trail. Residents responded "no" and that it is just used to access their backyards. Page 2 Approved October 2, 2020 DeGardner stated that the City acquired the property in the 90's not knowing what would happen in the area with the rest of the trails and connections. He stated that there is no current or future public purpose for the property. Huelman agreed and stated that it is not in the best interest of the City to maintain a property that is not a benefit to the whole community. Roering stated that he had put in the retaining wall for his property expecting that the trail would go in. He stated that they had spent $4,500 on the retaining wall. He continued that if he didn't have the retaining wall he would not have a problem getting into his backyard. DeGardner stated that City approved the construction on properties based on what the builder submits as their plan. The City approved the building and grading plan when the plans were submitted. There is correspondence from June, 1996 between the City Engineer and the Builder stating that the basement elevation was too high and didn't conform to the preliminary grading plan. Therefore, the builder included plans for the retaining wall. Gooder stated that it sounded like the Park Board is in favor of vacating the land (dividing it between property owners) and that neither owner planned to install a fence that would prevent rear yard access for either property owner. Norton stated that he was in favor of the City vacating the property. Roering stated he was in favor of the City vacating the property. Huelman asked for a motion to vacate the land. Gooder made the motion, Nordlund seconded it. Motioned passed by all Park Board Members voting to vacate the land. Recommendation will be made to City Council to vacate the land. 7. Park Updates: A. Woods Edge Park Rick DeGardner, Director of Public Services, updated the Park Board on Woods Edge Park. He stated that Woods Edge Park is a neighborhood park adjacent to the YMCA on regional park property. This park creates a more "natural" type feel that aesthetically fits with the natural surroundings. In June, parks staff (along with a certified playground installer) installed the playground equipment. The engineered wood fiber was delivered the following week. Parks Department staff will continue to create natural play elements including a fort building area, log balance beams, and wooden steps. The playground is currently open for public use. Park Board Members commented that the park looked good and John Nordlund, Park Board Member, stated that he visited the park about a week ago and the wood logs are now at the park. B. 12th Avenue Trail Update: Page 3 Approved October 2, 2020 Rick DeGardner, Director of Public Services, updated the Park Board on the 12th Avenue Trail Project. Rick gave the background and the update by stating the city received resident request to construct a trail along 12th Avenue. The trail was discussed at City Council work sessions throughout 2019 and as a result the City Council budgeted for this project within their 2020 budget with funding through the Park and Trail Improvement Fund and through State Aid. The 12th Avenue Trail Project includes construction of a new trail between White Oak Road and the existing trail head approximately 720 feet south of White Oak Road, pedestrian ramp improvements, and ditch grading and culvert repairs to facilitate drainage in the project area. Construction will be completed this fall. The City anticipates that this trail will be widely used and enjoyed by the community. C. North Pointe Park Update Rick DeGardner, Director of Public Services, updated Park Members on North Pointe Park. DeGardner address the Board by stating some recent improvements have occurred at North Pointe Park. After observing numerous skid marks on the hardcourt surfaces, staff installed, "No Skateboarding, Roller Blading, or Bicycles on Court Surfaces" sign (the sign was also at Arena Acres Park). The additional signage seems to be helping. Some residents also requested fencing on both end of the pickleball court to prevent the balls from rolling into the wetland area. The fencing was installed a few weeks ago. Pat Huelman, Park Board Chair, asked DeGardner is he had an idea of how much use the pickleball courts are getting. DeGardner responded that there are a couple ladies who use it a few times a week but unsure who else or how many more are using it. Huelman followed up by stating that the Park Board should keep hard surfaces in mind in future discussions regarding the Recreation Complex as it seems to be what people want. Page 4 Approved October 2, 2020 8. New Business: Clark Gooder, Park Board Member, asked Rick DeGardner, Public Services Director, that due to the YMCA closing if he sees the City needing to provide more Recreation Programming. DeGardner stated that City staff is looking into what might be needed for services with the YMCA closing and that they should know more in a few weeks as City Staff meets to discuss. Pat Huelman, Park Board Chair, commented that with the COVID-19 Pandemic all Recreation Programs are currently on hold but will definitely want to look into other opportunities for the future. 9. Old Business: Clark Gooder, Park Board Member, reminded Park Board Members of the last assignment they had prior to the COVID-19 break and that was to go out and look at the parks and assess which might need work/replacement. Pat Huelman, Park Board Chair commented that Gooder had a good reminder and that the Park Board Members should visit the parks, and trails, as there will be more discussion regarding the dedicated park funds. Rick DeGardner, Public Services Director, reminded everyone that there is still a vacancy on the Park Board and to contact himself or Lisa Hogstad, Lino Lakes Deputy Clerk, if they are interested in filling out an application or know of someone who might be interested in joining the Park Board. 10. Next Scheduled Park Board Meeting Wednesday, September 2, 2020 11. Adjourn Clark Gooder made a MOTION to adjourn, Andrew Levi supported the MOTION. All in favor MOTION carried. Meeting was adjourned. Submitted by, Kellie Schmidt Administrative Assistant Lino Lakes Public Services Page 5 CITY COUNCIL AGENDA ITEM 6A STAFF ORIGINATOR: Katie Larsen, City Planner MEETING DATE: January 11, 2021 TOPIC: Consider Resolution No. 20-131 Denying a Setback Variance for a Deck at 842 Lois Lane VOTE REQUIRED: 3/5 INTRODUCTION At the November 9th, November 23rd and December 14th, 2020 Council meetings, the Council tabled the agenda item to tonight's meeting for further consideration. Staff is requesting City Council consideration of Resolution No. 20-131 denying a setback variance for a deck at 842 Lois Lane. After the November 9th meeting, Councilmember Stoesz asked staff if approving the variance would create a fire risk for either 842 Lois Lane or 850 Lois Lane. It is the State building code that establishes structure separation requirements for fire protection, not zoning setbacks. With that being said, if the variance were approved, the deck would need to be constructed with a one (1) hour fire rating if less than 5 ft from the property line. This has been confirmed by both the Building Department and Public Safety Department. BACKGROUND The applicant, Brian A. Rydlund, submitted a Land Use Application for a setback variance for the purpose of constructing a deck at his property located at 842 Lois Lane. A 2.7 foot variance to reduce the side yard setback from 5 feet to 2.3 feet is requested. ANALYSIS The applicant is proposing to reconstruct the existing deck along the east side of the house ("side deck") that will connect to a proposed new deck located in the rear yard ("rear deck"). Per the Certificate of Survey submitted with the application, the existing house is 10.0-10.6 ft from the east side lot line. The existing side deck is currently 7.7 ft wide and 2.3 ft from the east lot line. A portion of the new deck would also be 2.3 ft from the east lot line. Staff notes the Certificate of Survey should be dated by the surveyor. Zoning and Setback Requirements The house was constructed in 1987. The property was zoned RX, Executive Rural at that time. Per the 1983 Zoning Ordinance, the side yard setback for accessory structures was 5 ft. City Zoning Ordinance dating back to 1971 also required a 5 ft side yard setback. 1 The property is currently zoned R-X, Rural Executive. Decks are considered accessory structures and subject to accessory building setback requirements. Per Zoning Ordinance Section 1007.080(2)(c) Setbacks, the required side yard setback for an accessory building (i.e. deck) is five (5) feet. Furthermore, per Zoning Ordinance Section 1007.042(5)(b) l .c.ii, decks shall not extend to a distance less than five (5) feet from any side or rear lot line. The variance request would be for 2.7 feet. The applicant states the existing side deck was constructed by the original property owners between 1987 and 1991 approximately one (1) foot from the side lot line. The City has no record of a building permit for the deck. In the late 1990's, the applicant remodeled the side deck to its current setback location of 2.3 ft from the east lot line. The City has no record of a building permit for the remodeled deck either. Unfortunately, neither the original deck nor remodeled deck was legally constructed because it did not meet the 5 ft side yard setback. The deck cannot be considered legal non -conforming and should not be repaired or replaced as is currently located. Option The applicant may construct a 5 ft wide walkway and stair case from the side of the house to access the rear 16'x 24' deck that is already under construction. Staff appreciates the applicant's desire to keep the existing side deck at its current setback location; however, it was not legally constructed and should not be continued, replaced or restored. The rear yard has ample space for the 16' x 24' deck. Staff also appreciates that the neighbor is not opposed to the proposed setback; unfortunately, neighbor approval is not a criteria of approving a variance. Findings of Fact Resolution No. 20-131 details the findings of fact. RECOMMENDATION Staff recommends denial of the variance. The Planning & Zoning Board reviewed the variance application on October 14, 2020 and recommended denial with a 5-0 vote with 2 abstentions. ATTACHMENTS 1. Site Location & Aerial Map 2. Applicant Narrative 3. Certificate of Survey prepared by Kurth Surveying, Inc. received by the City on September 14, 2020 4. Color Rendering of Proposed New Deck 5. Resolution No. 20-131 Denying Setback Variance for a Deck 2 Site Location & Aerial Map , 842 Lois Lane 21. Our Variance Narrative: 842 Lois Lane My wife Maggie & I purchased the property in the summer of 1991. The 1st owner built it in 1987. The 1st owner added 2 decks to the house, without pulling permits it appears, between 1987 & 1991. Both decks were present when we bought the house as 2nd owners in 1991. The East deck (the one in question) was originally about 9' off the house, putting it about one foot off the property line towards the north side of the house. The property line moves away from the house as it moves South, towards the back of the property, as the house appears to have been built slightly off parallel to the property line. In addition, our neighbors house to the East, and our house are the two closest to each other houses on our street. Both said to have been built by the same builder, 1 year apart. I believe the neighbors house is closer to the property line than we are. Fwiw. Our current neighbor is fine with our existing deck dimensions and has never objected. Our previous 2 neighbors never objected. The current deck in question has existed since the late 80's with no issues or objections & has been used in a reasonable manner. Our ask: We seek a variance basically to allow us to reasonably keep what we currently have & have had. Which is less than what we started with in 1991 but does not comply with the 5' normal variance. We are asking for 2%feet. The practical difficulty of anything less than current renders the deck much less useful than what we have known & enjoyed, to date. Respectfully submitted; Brian & Maggie Rydlund Variance Criteria: 21. The variance shall be in harmony with the general purposes and intent of the ordinance. §1007.090 R-1, Single Family Residential District Our property is in compliance with all provisions of this ordinance with the notable exception of the setback for our deck that is the subject of this application. § 1007.041 NON -CONFORMING USES AND STRUCTURES. In reading the Chapter on Non -conforming uses, the ordinance does not distinguish between those non -conforming uses that were lawfully established and those that were not. Based on Provision 2, that reads as follows: (a) Any nonconformity, including the lawful use or occupation of land or premises existing at the time of the adoption of an additional control under this chapter, may be continued, including through repair, replacement, restoration, maintenance, or , unless: improvement, but not including expansion 1. The nonconformity or occupancy is discontinued for a period of more than one year; or 2. Any nonconforming use is destroyed by fire or other peril to the extent of greater than 50 percent of its market value, and no building permit has been applied for within 180 days of when the property is damaged. In this case, the City may impose reasonable conditions upon a building permit in order to mitigate any newly created impact on adjacent property. (b) Any subsequent use or occupancy of the land or premises shall be a conforming use or occupancy. The City may, by ordinance, permit an expansion or impose upon nonconformities reasonable regulations to prevent and abate nuisances and to protect the public health, welfare, or safety. This subdivision does not prohibit the City from enforcing an ordinance that applies to adults -only bookstores, adults -only theaters, or similar adults -only businesses, as defined by ordinance. (c) Notwithstanding paragraph (a), the City shall regulate the repair, replacement, maintenance, improvement, or expansion of nonconforming uses and structures in floodplain areas to the extent necessary to maintain eligibility in the National Flood Insurance Program and not increase flood damage potential or increase the degree of obstruction to flood flows in the floodway. Note: This language is also consistent with Minnesota Statutes Chapter 462.357, Subd. le. 22.The variance shall be consistent with the comprehensive plan. In our review of the 2040 Comprehensive Plan, we do not see any inconsistencies with our request and the plan's delineated objectives. 23. There shall be practical difficulties in complying with the ordinance. "Practical difficulties" as used in connection with the granting of a variance, means that the property owner proposes to use the property in a reasonable manner not permitted by the ordinance. Economic considerations alone do not constitute practical difficulties: Without the variance, our deck would only be five feet wide. It is not practical to replace our deck on that basis. Without the deck, we are not able to put the property to a reasonable use as has existed for about 30 years. 24. The plight of the landowner shall be due to circumstances unique to the property and not created by the landowner. The creation of the deck non -conformity was not our doing. The non -conformity has existed for around 30 years and we only became aware of the issue when applying for a permit to repair. It should be noted that the encroachment was worse (approximately 1' off the property line) and a repair we made over 15 years ago reduced the non -conformity to 2.5 feet. We are asking for the variance so we can continue to enjoy our property in the same manner as has existed since our purchase of this property. 25. The variance shall not alter the essential character of the locality. As a residential neighborhood, the continuation of our deck non -conformity will not alter the character of the neighborhood or the community. 26. A variance shall not be granted for any use that is not allowed under the ordinance for the property in the zoning district where the subject site is located. We are and will continue to use the property as a single-family, residential property. FO Brian Rylund CERTIFICATE OF SURVEY (MEASUREMENTS SHOWN IN FEET AND DECIMALS OF A FOOT) I HEREBY CERTIFY THAT THIS SURVEY. PLAN OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED LAND SURVEYOR UNDER THE OF TpLNNESoTA. Randy L. Kurth, L.L.S. No. 20270 Russell J. Kurth, L.L.S. No. 16113 0 30 SCALE IN FEET PROPERTY DESCRIPTION Lot 6, Block 2, LAKEVIEW WOODLANDS Anoka County, Minnesota. LO I S LANE :ss:sr S89°39'22"E 100.00 inched Iron '1P /I 1/4 P / / ' (d 0 E 0 N a 22 •3 0 o GARAGE ,2 JN 4 #842 KURTH SURVEYING, INC. 4002 JEFFERSON ST. N.E. COLUMBIA HEIGHTS, MN 55421 PHONE (763) 788-9769 FAX (763) 788-7602 E-MAIL: ksi@kurthsurveyinginc.com. DATE • = IRON PIPE MONUMENT FOUNC = SPIKE SET ON LINE 1/2' Pinched Iron ?We 1\ WELL 1—S—F 40.2 10.0 PROPOSED DECK 4" PVC O shed 25± \\ BEARINGS SHOWN ARE ASSUMED 10.6 TO HSE \ I I � (0 0 E 0 N O 0 N N N = BLACKTOP AREA = CONCRETE AREA Vnched Iron ?We P N89°42'09"W 99.75 (meas) — z„ uncle Ptn�hed Paver ,fro, PIPe 100 (plat) RLK....LINO LAKES\SEC 8\6-2 LAKEVIEW WOODLANDS cert.gxd 09-31-22-23-0019 PLAT FOLDER CITY OF LINO LAKES RESOLUTION NO. 20-131 RESOLUTION DENYING A SETBACK VARIANCE FOR A DECK AT 842 LOIS LANE WHEREAS, the City received a land use application for a setback variance for a deck at 842 Lois Lane; and WHEREAS, the legal description of the property is as follows: Lot 6, Block 2, Lake View Woodlands, Anoka County, MN; and WHEREAS, the property is zoned R-X, Rural Executive and allows for single family dwellings and decks; and WHEREAS, decks are considered accessory structures and subject to accessory building setback requirements; and WHEREAS, per Zoning Ordinance Section 1007.080(2)(c) Setbacks, the required side yard setback for an accessory building (i.e. deck) is five (5) feet; and WHEREAS, per Zoning Ordinance Section 1007.042(5)(b)1.c.ii, decks shall not extend to a distance less than five (5) feet from any side or rear lot line; and WHEREAS, the property owner wishes to reconstruct an existing illegal non- conforming deck and is requesting a variance setback of 2.7 ft; and WHEREAS, the Planning & Zoning Board reviewed the variance application on October 14, 2020 and recommended denial with a 5-0 vote with 2 abstentions. NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes hereby makes the following: FINDINGS OF FACT No variance shall be granted unless it meets all the criteria in paragraphs 1. through 7. below. The City shall make findings regarding compliance with these criteria. 1. The variance shall be in harmony with the general purposes and intent of the ordinance. The general purpose and intent of the R-X, Rural Executive District is to provide areas for high value, rural residences. 1 The general purpose and intent of the General Provisions section of the zoning ordinance is to assure compatibility of uses' to prevent urban blight, deterioration and decay; and to enhance the health, safety and general welfare of the residents of the community. The side yard variance request for a deck is not in harmony with the general purposes and intent of the ordinances. 2. The variance shall be consistent with the comprehensive plan. Per the Comprehensive Plan, the property is guided for Low Density Residential land use. The variance request is consistent with the comprehensive plan. The applicant's property is intended for single family dwellings with houses and decks. 3. There shall be practical difficulties in complying with the ordinance. "Practical difficulties," as used in connection with the granting of a variance, means that the property owner proposes to use the property in a reasonable manner not permitted by the ordinance. Economic considerations alone do not constitute practical difficulties. Practical difficulties include, but are not limited to, inadequate access to direct sunlight for solar energy systems. There are no practical difficulties in complying with the ordinance. The applicant has ample space to construct a 16' x 24' deck in the rear yard with access along the side yard that meets the S ft setback requirements. 4. The plight of the landowner shall be due to circumstances unique to the property not created by the landowner. The plight of the landowner is due to the previous and current property owner not obtaining building permits for the original deck construction and 1990 remodel. There are no circumstances unique to the property that prevents compliance with side yard setback requirement. 5. The variance shall not alter the essential character of the locality. The variance will not alter the essential character of the locality which is a single family residential neighborhood with houses and decks. 6. A variance shall not be granted for any use that is not allowed under the ordinance for property in the zoning district where the subject site is located. The variance will not be granted for any use that is not allowed under the ordinance for property in the zoning district. The property is zoned R-X, Rural Executive and houses and decks are consistent with rural residential uses. 7. In accordance with MN Stat. 462.357, Subp. 6, variances shall be granted for earth sheltered construction as defined in MN Stat. 216C.06, Subd. 14, when in harmony with the zoning ordinance. 2 Not applicable. BE IT FURTHER RESOLVED by The City Council of the City of Lino Lakes hereby denies a variance request of 2.7 foot to reduce the side yard setback from 5 feet to 2.3 feet. Adopted by the Council of the City of Lino Lakes this 11th day of January, 2021. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ATTEST: Julianne Bartell, City Clerk 3 Rob Rafferty, Mayor 842 Lois Lane Councilmember Lyden Photos City Council Meeting December 14, 2020 KES CI Ys °{: OF IINO�L' 842 Lois Lane Deck Setback Variance City Council Meeting January 11, 2021 Background Applicant and Owner: Brian A. Rydlund Land Use Application for setback variance for the purpose of constructing a deck at his property located at 842 Lois Lane. A 2.7 foot variance to reduce the side yard setback from 5 feet to 2.3 feet is requested. Introduction October 14, 2020: P&Z Board recommended denial November 2, 2020: Work Session review November 9, 2020: Council tabled agenda item November 23, 2020: Council tabled agenda item December 14, 2020: Council tabled agenda item Additional Comments Council Member Stoesz inquired about fire risk if variance were approved State building code establishes structure separation requirements for fire protection, not zoning setbacks With that being said, if the variance were approved, the deck would need to be constructed with a 1 hour fire rating if less than 5ft from property line Site Location & Aerial Map 842 Lois Lane 1 acre parcel 22.3 0 ,00 10. GARAGE .cam #842 40.2 z WELL LPROPOSED DECK r • 10.0 2.3 ft setback :0.6 TO HSFT Existing Conditions • 1987: House constructed • 10.0-10.6 ft side yard • Original owner constructed deck without permit • 1 ft from side yard lot line • Illegal Non -Conforming Structure • Does not meet 5 ft • 1990: applicant remodeled deck to current 2.3 ft setback • "Grandfathering" is not applicable • Current Zoning = R-X, Rural Executive 5ft side yard setback required Measured from lot line; not neighbors house 2.3 ft setback PROPOSED 16' DECK 1 24' Proposed Construction • Keep or replace existing illegal 7.7 ft wide side deck • Extend and expand illegal deck further to the south • Add stairs • Add Proposed Rear Deck • 16'x24' I1III!1II!t1110lllli� �wllllll� � ....A. ..... Zoning Ordinance Section 1007.042(5)(b)1.c.ii, decks shall not extend to a distance less than five (5) feet from any side or rear lot line. Section 1007.080(2)(c) Setbacks, the required side yard setback for an accessory building (i.e. deck) is five (5) feet. PROPOSED DECK 2.3 ft setback 1 Option RED • Illegal Non- conforming GREEN • Conforming • 5ft wide walkway to stairs to rear deck • Neighbor approval not criteria of approving variance Not too scale Findings of Fact -Variance No variance shall be granted unless it meets the criteria in paragraphs 1. through 7. below. The City shall make findings regarding compliance with these criteria. Findings of Fact -Variance 1. The variance shall be in harmony with the general purposes and intent of the ordinance. The general purpose and intent of the R-X, Rural Executive District is to provide areas for high value, rural residences. The general purpose and intent of the General Provisions section of the zoning ordinance is to assure compatibility of uses' to prevent urban blight, deterioration and decay; and to enhance the health, safety and general welfare of the residents of the community. The side yard variance request for a deck is not in harmony with the general purposes and intent of the ordinances. Findings of Fact -Variance 2. The variance shall be consistent with the comprehensive plan. Per the Comprehensive Plan, the property is guided for Low Density Residential land use. The variance request is consistent with the comprehensive plan. The applicant's property is intended for single family dwellings with houses and decks. Findings of Fact -Variance 3. There shall be practical difficulties in complying with the ordinance. "Practical difficulties," as used in connection with the granting of a variance, means that the property owner proposes to use the property in a reasonable manner not permitted by the ordinance. Economic considerations alone do not constitute practical difficulties. Practical difficulties include, but are not limited to, inadequate access to direct sunlight for solar energy systems. There are no practical difficulties in complying with the ordinance. The applicant has ample space to construct a deck in the rear yard with access along the side yard that meets the 5 ft setback requirements. Findings of Fact -Variance 4. The plight of the landowner shall be due to circumstances unique to the property not created by the landowner. The plight of the landowners is due to the previous and current property owner not obtaining building permits for the original deck construction and 1990's remodel. There are no circumstances unique to the property that prevents compliance with side yard setback requirement. Findings of Fact -Variance 5. The variance shall not alter the essential character of the locality. The variance will not alter the essential character of the locality which is a single family residential neighborhood with houses and decks. Findings of Fact -Variance 6. A variance shall not be granted for any use that is not allowed under the ordinance for property in the zoning district where the subject site is located. The variance will not be granted for any use that is not allowed under the ordinance for property in the zoning district. The property is zoned R-X, Rural Executive and houses and decks are consistent with rural residential uses. Findings of Fact -Variance 7. In accordance with MN Stat. 462.357, Subp. 6, variances shall be granted for earth sheltered construction as defined in MN Stat. 216C.06, Subd. 14, when in harmony with the zoning ordinance. Not applicable. Recommendation Staff recommends denial of the following variance for 842 Lois Lane October 14, 2020: Planning & Zoning Board recommended denial of variance 5-0 vote with 2 abstentions Council Consideration Consider Resolution No. 20-131 Denying a Setback Variance for a Deck at 842 Lois Lane A 2.7 foot variance to reduce the side yard setback from 5 feet to 2.3 feet CITY COUNCIL AGENDA ITEM 6B STAFF ORIGINATOR: Michael Grochala, Community Development Director MEETING DATE: January 11, 2021 TOPIC: Consider Resolution No. 21-02, Authorizing Storm Water Utility Feasibility Study VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting council consideration to authorize preparation of a Storm Water Utility Feasibility Study. BACKGROUND The intent of the Storm Water Utility is to create a dedicated funding source for costs associated with maintaining the City's storm water infrastructure. These costs include expenditures necessary to maintain compliance with mandatory programs such as the National Pollutant Discharge Elimination System (NPDES) program. WSB and Associates, has submitted a proposal to complete the feasibility study for a not to exceed cost of $19,800. The report will review the basis behind a Storm Water Utility and its advantages, review of existing storm water utility rates in communities of similar size and propose a utility system methodology and rate structure to meet the City's anticipated storm water program costs. In addition to the written report, the proposal also includes a Public Education/Awareness meeting as well as preparation of an information brochure. Funding for the report will be provided from the City's Surface Water Management Fund (SWMF). RECOMMENDATION Staff is recommending approval of Resolution No. 21-02. ATTACHMENTS 1. Resolution No. 21-02 2. WSB Proposal CITY OF LINO LAKES RESOLUTION NO. 21-02 AUTHORIZING PREPARATION OF STORM WATER UTILITY FEASIBILITY STUDY WHEREAS, the city has identified the need for a dedicated funding source for storm water related projects and activities to meet ongoing requirements of the National Pollutant Discharge Elimination System program. WHEREA, WSB and Associates, has submitted a proposal to provide professional services to assist the City in determining the feasibility of establishing a Storm Water Utility. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes: That Staff is authorized to enter into a professional services agreement with WSB and Associates for preparation of a Storm Water Utility Feasibility study for the not to exceed amount of $19,800. Adopted by the City Council of the City of Lino Lakes this 11th day of January, 2021 The motion for the adoption of the foregoing resolution was introduced by Councilmember and was duly seconded by Councilmember and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Rob Rafferty, Mayor ATTEST: Julianne Bartell, City Clerk WSBENG.COM 763.541.4800 MINNEAPOLIS, MN I 55416 SUITE 300 701 XENIA AVENUE S wsb December 17, 2020 Mr. Michael Grochala, AICP Community Development Director City of Lino Lakes 600 Town Center Pkwy Lino Lakes, MN 55014-1182 Re: Storm Water Utility Fee Establishment — Scope of Work City of Lino Lakes, MN Dear Mr. Grochala: Attached for your review and approval is our proposed scope of services, fee, and schedule for providing professional engineering services to establish a Storm Water Utility in Lino Lakes, Minnesota. The goal of the project is to prepare a storm water utility report to review the financial needs related to stormwater expenditures and provide recommendations for establishing the City's storm water utility fee and ordinance. The City has grown significantly resulting in additional infrastructure to maintain. Additionally, increasing and evolving regulations has resulted in increasing operation costs. We are excited to work with you on this project. If you are in agreement with this proposal, please sign where indicated and return one copy to me. The necessary contract documents will then be provided. WSB will start work upon receipt of a signed contract. Please do not hesitate to Jake at 763-231-4861 with any questions. Sincerely, WSB Jake Newhall, PE arth Evans, PE Water Resource Project Manager [/ Director of Water Resources Attachment alp ACCEPTED BY: City of Lino Lakes, MN Name Title Date C:\Users\bbarth\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\39411 SXM\LTR PROP-m grochala-121720_SWU.docx Mr. Mike Grochala December 17, 2020 Page 2 SCOPE OF ENGINEERING SERVICES FOR STORM WATER UTILITY FEE ESTABLISHMENT LINO LAKES, MN SCOPE OF ENGINEERING SERVICES Task 1 — Project Management ($3,900) Project management will be performed throughout the course of the project and will include attending meetings (developing agendas, preparing handouts/graphics, and completing minutes as necessary), regular communication with the City, and management of the staff and budget. The following subtasks are included as part of Project Management: 1.1 Attend update meetings with City staff. 1.2 Work with project team and the City to coordinate project deliverables, schedule, and budget. 1.3 Hold a public open house to discuss the proposed storm water utility fee. 1.4 Attend a City Council Work Session to review the fee structure and report. 1.5 Attend one City Council Meeting Deliverables: Two (2) meetings with City staff to discuss fee structure, report, and ordinances; one (1) City Council Work Session; one (1) City Council Meeting. Task 2 — GIS Analysis and Calculation (7,500) This task includes completing a GIS analysis to review parcel data, land use, and impervious data to determine the size of an equivalent residential unit (ERU) in the City of Lino Lakes. Land use analysis and storm water utility rate structure will be reviewed to calculate the number of charge units assigned to each nonresidential parcel by measuring impervious area. ERUs for different land uses and zoning coverages will be included in this analysis. This scope assumes the City will provide current and future land use maps and current parcel information in GIS. Deliverables: Storm Water Utility Rate Structure. Task 3 — Report ($8,400) The report will include review of the existing land use, and the future land use to establish a storm water utility fee structure in order to fairly collect revenue to maintain, improve, replace, and administer the City's storm water systems. The report will include a justification that includes eligible stormwater related costs including information from the City's SWAMP application (which is currently being developed) and other information from the City related to existing and proposed stormwater projects and programs. The report will also include recommendations for administering the storm water utility fee, including the process for exceptions and credits. This will also include recommendations for the storm water utility ordinance. This task assumes the City will assist in identifying the stormwater justification items as City staff is familiar with these current costs. Deliverables: Storm Water Utility Report, Ordinance Recommendations. C:\Users\bbarth\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\39411 SXM\LTR PROP-m grochala-121720_SWU.docx Mr. Mike Grochala December 17, 2020 Page 3 TOTAL ESTIMATED ENGINEERING FEE The cost to provide the scope of services outlined in this proposal will be billed hourly, based on our current hourly rates. We are proposing to complete the Lino Lakes Storm Water Utility Fee Establishment for a not -to -exceed fee of $19,800. TIME SCHEDULE It is our understanding that the City wishes to have the storm water utility report completed in February/March of 2021 to allow for adoption of the report and completion of necessary ordinances in 2021. This would allow for billing to take place in 2022. C:\Users\bbarth\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\39411 SXM\LTR PROP-m grochala-121720_SWU.docx