HomeMy WebLinkAbout01-14-2021 Charter PacketLINO LAKES CHARTER
COMMISSION MEETING
AGENDA
6:30 PM
Thursday, January 14, 2021
How to Join the Meeting on Zoom
Phone: Dial 1 312 626 6799
Meeting ID: 825 0022 4481
Weblink: https://us02web.zoom.us/j/82500224481
6:30 PM
1. Call to Order and Roll Call
2. Pledge of Allegiance
3. Setting the Agenda
4. Open Mike / Public Comments
5. Old Business
A. Approval of October 8, 2020 minutes
B. Legal Representation
C. Open Positions on Charter Commission
On going advertising (City website, newsletter, City Hall)
D. Odd Year Elections (no new information)
E. Five -Year Plan Update
6. New Business
A. State Law Amendments Impacting Charter Commissions
B. 2021 Charter Commission Regular Meeting Calendar
7. Next regular meeting scheduled for April 8, 2021
Caroline Dahl
Chair
Chris Bretoi
Secretary
Charter Commission
October 8, 2020
Page 1
DATE
TIME STARTED
TIME ENDED
MEMBERS PRESENT
MEMBERS EXCUSED
MEMBERS UNEXCUSED
STAFF MEMBERS PRESENT
OTHERS PRESENT:
DRAFT
CITY OF LINO LAKES
CHARTER COMMISSION
October 8, 2020
6:39 p.m.
7:10 p.m.
Bretoi, Dahl, Damiani, Davis, Rodriguez, Poehling,
Stanek, and Vanderpoel
Aldentaler and Trehus
None
City Clerk Julie Bartell
None
CALL TO ORDER AND ROLL CALL
Chair Dahl reconvened the meeting of the Lino Lakes Charter Commission at 6:39 pm on
October 8, 2020.
PLEDGE OF ALLEGIANCE
Chair Dahl lead the Pledge of Allegiance.
SETTING THE AGENDA
Chair Dahl requested to add an item to the agenda under New Business, Item 6B, Five Year Plan.
Agenda was accepted as amended.
OPEN MIC/PUBLIC COMMENT
Chair Dahl introduced Melissa Rodriguez, the newest member of the Charter Commission.
Commissioner Rodriguez introduced herself.
OLD BUSINESS
A. Approval of Meeting Minutes
Chair Dahl provided suggested changes to the minutes on line 158.
MOTION by Commissioner Poehling, seconded by Commissioner Damiani, approving the
meeting minutes of October 10, 2019 as amended.
Motion passed unanimously.
B. Legal Representation (No new information)
Chair Dahl welcomed any new information from members.
1
Charter Commission
October 8, 2020
Page 2
46 C. Open Positions on Charter Commission — Ongoing Advertising (City website,
47 newsletter, City Hall)
48 The City Clerk reported that five positions remain open and stated that if applications are
49 received, staff will forward them to the judge.
50
51 Commissioner Poehling asked for information on expiring terms.
52
53 The City Clerk replied that there are no terms ending at the end of 2020. She provided details on
54 the advertising the City completes for vacant positions. She confirmed that she would follow up
55 with a local newspaper to determine if an advertisement could be done for the Charter
56 Commission.
57
58 D. Odd Year Elections (No new information)
59 The City Clerk provided background information on this topic.
60
61 It was confirmed that this can remain on the agenda as old business until the Council has a
62 chance to discuss the topic and provide feedback.
63
64 NEW BUSINESS
65
66 A. City Charter Document on City Website
67 The City Clerk stated the intent was to provide better access to the City Charter for residents.
68 She displayed how residents can access a PDF version of the Charter by going to the City
69 website and selecting the Charter Commission page. She provided examples of how other cities
70 display and provide access to their Charter and/or City Code. She reviewed the proposed
71 changes to the website that would follow some of the other examples. She stated that the
72 recommended changes would make it more accessible to find information in both the Charter
73 and City Code for residents and even City staff. She confirmed that the City does have funds
74 available for this update.
75
76 The Commission supported this update to the City website.
77
78 B. Five Year Plan
79 Chair Dahl commented that there is a new City Administrator and she would like to meet with
80 her to discuss the five year plan. She stated that she will do that sometime between now and
81 January.
82
83 NEXT MEETING DATE
84 Chair Dahl noted the next meeting date is Thursday, January 14, 2021.
85
86 ADJOURN
87
88 MOTION by Commissioner Bretoi, seconded by Commissioner Stanek, to adjourn the meeting
89 at 7:10 p.m. Motion carried unanimously.
90
91 Drafted by: Amanda Staple, TimeSaver Off Site Secretarial, Inc.
2
Memorandum
To: Sarah Cotton, City Administrator
From: Hannah Lynch, Finance Director
Date: January 12, 2021
Re: Five -Year Financial Plan
Within the Lino Lakes City Charter is a provision to annually prepare a Five -Year Financial
Plan. While the city has not formally adopted a plan in recent years, other financial
planning documents have been kept up to date to aid in decision making.
Governmental activity capital asset replacement was formalized in a Capital Equipment
Plan and presented to Council in November 2020. The plan is a forecast of capital
equipment to be financed with a capital tax levy through fiscal year 2030. Revenue and
expenditure growth assumptions were included in the plan to provide for a forecast of the
overall tax levy and tax rate above and beyond the capital equipment needs. The plan
incorporates many strategic goals including:
• Flat tax rate
• Decreased debt
• Interest savings
• Financial and budgetary flexibility
• Efficient use of cash reserves
• Maintaining bond rating
The plan allows the city to evaluate potential opportunities and risks and operate more
proactively. As financial conditions change so can the plan.
Business activity capital asset replacement and general operations planning will be
addressed during the Utility Rate Study process in 2021.
In addition to the Capital Equipment Plan, city staff maintain a Five -Year CIP which
includes anticipated expenditures and funding sources for street, water, sewer, and storm
water capital improvements.
The Capital Equipment Plan and Five -Year CIP fulfill a majority of the requirements set
forth in the charter provisions for a Five -Year Financial Plan.
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IA' B I C I D_L E F G H 1 J K L M N 0 P 0
Five Year Capita/ r-ian LULV - 2024 CIr
t 1
t r " ; ) Property Tax Sanitary
SWMP - „S C ,., . _;; ,, ,.' ;', Assessments Bonding GF Tax Levy Operating Water Operating Other F.
2020 Cedar Street Streets *_* $ 881,800 $ - $ - $ 376,000 $ - $ - $ 247,000 $ - $ - $ - $ - $ 258,800 $ 881,800
1 2020 Street Rehabilitation Program Streets $ 824,000 $ - $ - $ 89,000 $ - $ - $ - $ - $ 630,000 $ - $ 105,000 $ - S 824,000
2 2020 Sanitary Sewer Lining Project Utility Rehab $ 55,000 $ - $ - $ - $ - : $ - $ - $ - $ - $ 55,000 $ - $ - S 55,000
2020 Surface Water Management Project Utility Rehab $ 130,000 $ - $ - $ - $ - $ - $ - $ - $ 130,000 $ - $ - $ - S 130,000
2020 Well No. 1 Pumphouse Revision Utility Rehab $ 650,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 650,000 $ - S 650,000
a 2020 Lift Station and Forcemain SD 3D (Nadeau) Utility Trunk $ 252,000 $ 52,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - ` $ 200,000 $ 252,000
2020 NE Drainage Area PH 1 & 2 20th to Peliter; 35Exing Utility Trunk $ 1,500,000 $ - $ 1,500,000 $ - $ - $ - $ -$ - $ - $ - $ - $ - S 1,500,000
5 2020 Water Tower No. 3 Utility Trunk $ 4,682,000 $ 4,682,000 $ - $ - $ - $ - $ - $ - $ - '. $ - ' $ - $ - 5 4,682,000
2020 2019 Total $ 8,974,800 $ 4,734,000 $ 1,500,000 $ 465,000 $ - $ - $ 247,000 $ - $ 760,000 $ 55,000 $ 755,000 $ 458,800 $
2021 49/J intersection improvements Streets $ 1,300,000 $ _ - $ - $ 100,000 $ - $ - $ 600,000 $ - $ - $ - $ - $ 600,000 S 1,300,000
6 2021 Birch Street Recon - Ware to Deerwood LN Streets $ 5,000,000 $ - $ - $ 300,000 $ 4,500,000 $ - $ - $ - $ - $ - $ 200,000 $ - S 5,000,000
2021 Street Reconstruction (4th; Joyer, Canfeld, Karth, Talle & Gaage) Streets $ 2,600,000 $ - $ - $ - $ - $ - $ - $ 2,600,000 $ - $ - $ - $ - 5 2.600,000
a 2021 Street Rehabilitation Program Streets $ 965,000 $ - $ - $ - $ - $ - $ - $ - $ 712,000 $ - $ 125,000 $ 128,000 $ 965,000
• 2021 Sanitary Sewer Lining Project Utility Rehab $ 58,000 $ - $ - $ - $ - $ - $ - $ - $ - $ 58,000 $ - $ - $ 58000
2021 Surface Water Management Project Utility Rehab $ 130,000 $ - $ - $ - $ - $ - $ - $ - $ 130,000 $ - $ - $ - S 130,000
2021 Lake Drive Trunk Wtr (Park Ct. to Forsham Lake Dr) Utility Trunk $ 170,000 $ 170,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - S 170,000
12 2021 Woodridge Lane/Hodgson LS 15 and Watermain Loop Utility Trunk $ 940.000 $ 940,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - S 940,000
111 2021 _, _ Total , ' $ 11,163,000 $ 1,110,000 $ - $ 400,000 $ 4,500,000 $ - $ 600,000 $ 2,600,000 $ ,^' 842,000 $ 58,000 $ 325,000 $ 728,000 .1 W."
, 2022 Street Rehabilitation Program Streets $ 903,200 $ - $ - $ - $ - $ - $ - $ - $ 783,200 $ - $ 120,000 $ - S 903200
12 2022 Main Street Trail - LL Elem to 35W Trail $ 1,200,000 $ - $ - $ 150,000 $ - $ - $ - $ - $ - $ - $ - $ 1050000 S 1200.000
• 2022 Sanitary Sewer Lining Project Utility Rehab $ 100,000 $ - $ - $ - $ - $ - $ - $ - $ - $ 100000 $ - $ - 5 100000
2022 WTP Trunk Water Upgrade (PH2) Blackduck Utility Rehab $ 208,000 $ - $ - $ - $ - $ - $ - $ - S - $ - $ 208,000 $ - S 208 000
,., 2022 Surface Water Management Project Utility Rehab $ 140,000 $ - $ - $ - $ - $ - $ - $ - $ 140,000 $ - $ - $ - S 140,000
, 2023 Otter Lake Extension PH 2 Trunk Sewer NE Area SD 5A Street $ 3,167,500 $ 667,500 $ - $ 2,500,000 $ - $ - $ - $ - $ - $ - $ - S 3,167,500
2023 135E Storm Crossing NE Drainage Improvements Utility Trunk $ 600,000 $ 600,000 S 600 000
15 2022 Upgrade LS No. 8 Utility Trunk $ 73,500 $ 73,500 $ - $ - $ - $ - $ - $ - S - $ - $ - $ - S 73500
,S 2022 Well No. 7 with Pumphouse Utility Trunk $ 1,100,000 $ 1,100,000.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 11o0.000
2022 Total $ 7,492,200 $ 1,841,000 $ 600,000 $ 2,650,000 $ - $ - $ - $ - $ 923,200 $ 100,000 $ 328,000 $ 1,050,000 s 7,492,200
1 2023 Street Rehabilitation Program Streets $ 981,520 $ - $ - $ - $ - $ - $ - $ - $ 861,520 $ - $ 120,000 $ - 5 981520
• 2023 Sanitary Sewer Lining Project Utility Rehab $ 64,000 $ - $ - $ - $ - $ - $ - S - $ - $ 64,000 $ - $ - S 64000
oR21- 2023 Surface Water Management Project Utility Rehab $ 186,000 $ - $ - $ - $ - $ - $ - S - $ 186,000 $ - $ - $ - S 186. 000
AR.F 2023 Raw Watermain wells 1,5 and 6 to future WTP No. 1 site Utility Trunk $ 1,575,000 $ 1,575,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - S 1 575.000
PREF 2023 Trunk SWR Century Farm North SD 21 Utility Trunk $ 1,050,000 $ 250,000 $ - $ - $ - $ - $ - S - $ - $ - $ - $ 800,000 s 1.050,000
PREF 2023 Upgrade LS No. 10 (Century Farm North; SD 21) Utility Trunk $ 73,500 $ - $ - $ - $ - $ - $ - $ - $ - $ 73,500 $ - $ - $ 73,500
2023 Total $ 3,930,020 $ 1,825,000 $ - $ - $ - $ - $ - $ - $ 1,047,520 $ 137,500 $ 120,000 $ 800,000 $ 3,930,020
1 2024 County Road J/Centerville Road Intersection Streets $ 1,500,000 $ 250,000 $ 1,000,000 $ 250,000 $ 1500000
2 2024 Street Reconstruction - Red Maple; Evergreen Trail Streets $ 4,400,000 $ - $ - $ - $ - $ - $ - $ 4,400,000 $ - $ - $ - $ - $ 4,400000
2024 Street Rehabilitation Program Streets $ 1,067,672 $ - $ - $ - $ - $ - $ - $ 947,672 $ - $ 120,000 $ - $ 1 067,672
2024 Lake Drive Trunk Wtr PH 3- (2nd Ave- Ivy Ct) Utility Trunk $ 627,000 $ 627,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - S 627000
• 2024 Maple Street LS and Forcemain SD 2K Utility Trunk $ 300,000 $ 300,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 300.000
• 2024 Water Treatment Plant No. 1 Utility Trunk $ 20,000,000 $ 20,000,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 20000,000
8 2024 Sanitary Sewer Lining Project Utility Rehab $ 70,000 $ - $ - $ - $ - $ - $ - $ - $ - $ 70,000 $ - $ - $ 70.000
, 2024 Well No. 2 Pumphouse Revisions Utilty Rehab $ 650,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 650,000.00 $ - S 650,000
2024 Surface Water Management Project Utlility Rehab $ 200,000 $ - $ - $ - $ - $ - $ - $ 200,000 $ - $ - $ - $ - S 20n COO
2024 Total $ 28,814,672 $ 20,927,000 $ - $ 250,000 $ 1,000,000 $ - $ - $ 4,600,000 $ 947,672 $ 70,000 $ 770,000 $ 250,000 S to - , e
Grand Total $ 60,374,692 $ 30,437,000 $ 2,100,000 $ 3,765,000 $ 5,500,000 $ - $ 847,000 $ 7,200,000 $ 4,520,392 $ 420,500 $ 2,298,000 $ 3,286,800 $ 60,374,692
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C:\Users\sarah.cotton\App Data\Local\Microsoft\Windows\INetCache\Content.Outlook\4W13100Q\2020-2024 CIP_20201012.xlsx (Funding Summary)
CHARTER COMMISSION
AGENDA ITEM 6A
STAFF ORIGINATOR: Julie Bartell
City Clerk
MEETING DATE: January 14, 2021
TOPIC: State Law Amendments Impacting Charter Commissions
INTRODUCTION
MN Statutes, Section 410.06 provides that cities shall pay for reasonable and necessary charter
commission expenses.
BACKGROUND
The Minnesota Legislature approved and the governor signed into law a bill that impacts charter
commissions in the state. The law updates statutory language regarding charter commission
appointments and spending limits. A summary of this law is attached.
The 2021 City of Lino Lakes budget includes line items of $1,500 for charter commission direct
expenses and $1,000 for expenses related to minute taking for commission meetings.
RECOMMENDATION
Informational item
ATTACHMENTS
MN Statutes, Section 410.06
Summary of MN Statutes, Sections 410.05 and 410.06 amendment
2021 Charter Commission Budget
1 MINNESOTA STATUTES 2020 410.06
410.06 COMPENSATION; EXPENSES.
The members of the commission shall receive no compensation, but the commission may employ an
attorney and other personnel to assist in framing the charter, and any amendment or revision of it. When so
directed by the commission, the reasonable compensation of personnel, the cost of printing the charter or
any amendment or revision of it, and the cost of informing the citizens of a suggested charter or suggested
charter amendments or revisions, shall be paid by the city. The amount of reasonable and necessary charter
commission expenses that shall be paid by the city is the greater of .07 percent of the city's current certified
general property tax levy or $1,500, not to exceed $20,000 in any one year, but the council may authorize
such additional charter commission expenses the commission considers necessary. Other statutory and
charter provisions requiring budgeting of or limiting expenditures do not apply to charter commission
expenses. The council may levy a tax in excess of charter tax limitations to pay the expenses.
History: (1270) RL s 750; 1907 c 216 s 1; 1947 c 406 s 1; 1959 c 305 s 5; 1961 c 608 s 2; 1973 c 123
art 5 s 7; 1994 c 505 art 3 s 8; 2020 c 87 s 2
Official Publication of the State of Minnesota
Revisor of Statutes
GENERAL GOVERNMENT
Medical exception to Open Meeting Law
Chapter 74 (HF 4556*/SF 4462) is the omnibus COVID-
19 policy bill.Article 1, section 1 amends the interactive
TV provision of the Open Meeting Law, Minn. Stat. §
13D? 02. The new law allows participation in meetings by
interactive TV (such as Skype or Zoom) without making
an elected official's location public when a health care pro-
fessional advises that elected official against being in public
due to personal or family medical reasons. This allowance
is only when a national security or peacetime emergency
has been declared under Minn. Stat. § 12.31 and can be
used up to 60 days after the emergency has been lifted.An
elected official may only use this exception and the cur-
rent military exception for a total of three times in a cal-
endar year.Also, whenever the interactive TV exception is
generally used for meetings, votes must be conducted by
roll call and be recorded in the minutes. E_ffectiveApril 16,
2020. (IK)
Charter commission appointments and spending
limit
Chapter 87 (HF 3483/SF 3298*) amends Minn. Stat. §
410.05 to modify the process of appointing new or reap-
pointing existing charter commission members by extend-
ing the timefi-ame for a chief district court judge to make
an appointment from 30 days to 60 days and removes the
option that a city council fill a vacancy if the chief district
court judge fails to appoint within the 60 days. Minn. Stat.
§ 410.06 is also amended to increase the limit on annual
charter commission expenses required to be reimbursed by
the city, which was last raised for first-class cities in 1961
and for all other cities in 1947. Under current law, the limit
is $1.0,000 for the cities of Minneapolis, St. Paul, Duluth,
and Rochester and $1,500 for all other cities. Under the
new law, the charter commission reimbursable expense
limit is a sliding schedule calculated as .07% of the city's
current certified general property tax levy with a mini-
mum of $1,500 and a maximum of $20,000.A city retains
the authority to reimburse charter commission expenses in
excess of the calculated limit. Effective Aug. 1, 2020. (GC)
Expanded authority for electronic signatures during
COVID-19
Chapter 92 (HF 4605*/SF 4525) allows cities, counties,
and townships to accept certain documents, signatures,
or filings electronically, by mail, or facsimile during the
COVID-19 health pandemic regardless of any other law,
rule, or ordinance otherwise.This allowance is for:
• Planning and zoning applications and permits under
Minn. Stat. chs. 394 and 462;
• Land use documents under Minn. Stat. ch. 505;
• Documents requiring the signature of a licensed archi-
tect, licensed engineer, licensed land surveyor, licensed
landscape architect, licensed geoscientist, or certified
interior designer under Minn. Stat. § 326.03, subd. 3, and
Minn. Stat. § 326.12, subd. 3;
• Applications for birth and death certificates under Minn.
Stat § 144.225; and
• Recording a notary commission under Minn. Stat. §
359.061.
E, f festive May 17, 2020, and expires Jan. 6, 2021, or 60 days
afier the peacetime public health emergency is terminated, which-
ever is earlier. (IK)
glie HEALTH
Prescription drug price transparency act
Chapter 78 (HF 1246/SF 1098*) requires drug manufac-
turers to report specified information on drug prices and
costs to the Commissioner of the Depait.uient of Health
for prescription drugs whose price increases exceed cer-
tain limits, and new prescription drugs and newly acquired
prescription drugs whose price exceeds certain dollar
thresholds beginning Oct. 1, 2021.The Commissioner is
also directed to post certain information on drug prices
and report annually by Jan. 15 each year, beginning Jan. 15,
2022, to the legislature on issues related to drug pricing
and spending. Effective July 1, 2020. (AL)
Raising the age for purchasing tobacco to 21
Chapter 88 (HF 331*/SF 463) adds charter schools to the
prohibition of tobacco in schools and increases the tobacco
sale age to 21 to conform to federal law. Penalties are also
modified for selling, providing, or furnishing these items,
and for purchasing or attempting to purchase these items
if under age 21. Alternative penalties are required to be
established for certain violations. Other changes are made
to the Clean Indoor Air Act and statutes governing the sale
of tobacco and related products.
• Tobacco products prohibited in public schools.
Section 1 amends Minn. Stat. § 144.4165 by removing
a reference to the term "tobacco product" and strikes
language that prohibits persons under 18 from possess-
ing tobacco, tobacco products and electronic delivery
devices at public schools.
• Tobacco products shops. Section 2 amends Minn.
Stat. § 144.4167, subd. 4 to amend the definition of a
tobacco products shop that allows sampling of tobacco
products as a shop that a person under age 21 cannot
enter at any time.
• Suspension; illegal purchase of alcohol or tobacc
Section 3 amends Minn. Stat. § 171.171 by striking
a clause referring to a petty misdemeanor penalty for
o.
2020 Law Summaries Page 11
Memorandum
To: Charter Commission
From: Julie Bartell, City Clerk
Date: January 8, 2021
Re: 2021 Charter Commission Budget
The following budget has been approved for the Lino Lakes Charter Commission for their
operations in 2021.
CHARTER ADMINISTRATION (101-405)
Actual
2018
CITY OF LINO LAKES
Actual Budget Adapted
r 2019 2020 2021 Budget Detail
Object
Description Code
OTt-R SERVICES AND SUPPLIES
PROFESSIONAL SERVICES
4300-000
426
325
1.000
1.000
TrreSavers- MMinutes
PROF SERVICES -CHARTER COf1M
4300-999
0
0
1.500
1.500
Charley Cron rris ion Directed Expenses
PRr 11NG &PUBLISHING
4340-000
; 3
0
0
0
499
325
2,500
2,500
TOTAL CHARTER ADMINISTRATION
499
325
2.500
2,500
Julie Bartell
From: Sarah Cotton
Sent: Thursday, January 14, 2021 10:26 AM
To: Julie Bartell
Subject: RE: Charter Commission Budget
Total General Operating Levy - $9,232,367
Total Allowable Charter Commission Expenses (Under New Law) - $6,462.66
Regards,
Sarah Cotton
City Administrator
City of Lino Lakes
600 Town Center Pkwy
Lino Lakes, MN 55014-1182
651-982-2410
651-982-2499 fax
SCottonlinolakes. us
From: Julie Bartell
Sent: Thursday, January 14, 2021 9:58 AM
To: Sarah Cotton <SCotton@linolakes.us>
Subject: Charter Commission Budget
Sarah — Caroline forgot the figure that you gave her that represents "the greater of .07 percent of the city's current
certified general property tax levy or $1,500", as allowed under new state law for Charter Commission expenses paid by
the City.
Can you get that to me before tonight?
Thank you.
Julie/
Julie Bartell
City Clerk
600 Town Center Parkway
Lino Lakes, MN 55014
651-982-2406
ibartell@linolakes.us
RN(),[ KE,,
1
Lino Lakes Charter Commission - 2021 Meeting Calendar
Charter Commission Regular Meeting, 6:30 pm, Community Room, City Hall
Election Day
July 6, 2021, Deadline for Charter Amendment to be submitted to the Council
JANUARY
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AUGUST
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31
OCTOBER
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SEPTEMBER
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NOVEMBER DECEMBER
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Checklist for Meeting, Notices for:
N _ City Council
Charter Commission
Other
Meeting: 2SeM
Meeting Date: �a.� �..- t "2-o 2.1 :3 0
Task
(bolded should be done 3 days before mtg)
Person
Responsible
Done
4
Conformance to Open Meeting Law
Julie
Mayor signs special meeting notice C_Lc J
Julie
Schedule room 2-0 OM.Julie
,`/
Notify and remind all council members and appropriate
staff; Outlook invitation to council and staff ,, ,
.� a
t4
Julie
+N t
Create agenda if special council meeting
Julie/Lisa
Prepare Notice
Julie
Post on website (3 places)
Lisa
Post on front "Public Notice" bulletin board
Julie
Publish to Quad Press — time permitting.
notice to legals@presspubs.com.
*E-mail official
Cc to: Tracy (for billing),
for City Council;
Julie
�"
The Citizen. Code to: 101-401-4343-000
101-405-4340-000 for Charter Commission.
Send notice to agenda e-mail list
Julie
x
Notify recording secretary or arrange for minutes
(tape recorder) —1
Julie
Add to community calendar on agenda
and weekly update
Julie
Add approval of those minutes to future agenda
Julie
---
Add to my calendar (if I will be
ttending)
Julie
V
/�
Notify NMetro TV or set up video
and video tech Anne Serwe, annes@saintjosephsparish.org
room as needed
Julie
S: City Council/Checklist-Meeting Notice