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Home My WebLink About02-08-2021 Council PacketEXPANDED AGENDA CITY COUNCIL AGENDA Monday, February 8, 2021 *********** 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Rafferty, Councilmembers Cavegn, Lyden, Ruhland and Stoesz City Administrator: Sarah Cotton COUNCIL WORK SESSION, 6:00 P.M. Council Chambers (not televised) 1. Review Regular Agenda CITY COUNCIL MEETING, 6:30 P.M. > Call to Order and Roll Call - Councilmembers Stoesz, Lyden, Cavegn, and Mayor Rafferty were present; Councilmember Ruhland was absent > Pledge of Allegiance > Open Mike / Public Comment (in person or received in writing prior to meeting) There was no one present wishing to comment. > Setting the Agenda: Addition or Deletion of Agenda Items The agenda was approved as presented. SPECIAL PRESENTATION Special Presentation - Paula Andrzejewski 9 year Environmental Board Recognition 1. CONSENT AGENDA A) Consideration of Expenditures: B) Consider Approval of January 25, 2021 Council Work Session Minutes C) Consider Approval of January 25, 2021 Council Meeting Minutes D) Consider Resolution No. 21-09, Amending the 2021 Charter Commission Budget Action Taken: Motion by Cavegn, seconded by Lyden, to approve Consent Agenda Items 1A through ID as presented, was adopted 2. FINANCE DEPARTMENT REPORT None 3. ADMINISTRATION DEPARTMENT REPORT A) Consider Appointment of Paid On -Call Firefighter, Meg Sawyer Action Taken: Motion by Cavegn, seconded by Stoesz, to approve the appointment of Brett McReavy to the position of Paid On -Call Firefighter Council Agenda -2- EXPANDED AGENDA 4. PUBLIC SAFETY DEPARTMENT REPORT A) Counseling Contract for Services — LE -AST Services /Counseling LLC, John Swenson Action Taken: Motion by Lyden, seconded by Stoesz, to approve the contract as presented, was adopted 5. PUBLIC SERVICES DEPARTMENT REPORT None 6. COMMUNITY DEVELOPMENT REPORT A) Consider Resolution No. 21-06, Declare Intent to Reimburse from Bond Proceeds, 2021 Street Improvement Project, Michael Grochala Action Taken: Motion by Lyden, seconded by Stoesz, to approve Resolution No. 21-06 as presented, was adopted B) 2021 Street Improvement Project, Diane Hankee i) Consider Resolution No. 21-07, Accepting bids, Awarding a Construction Contract Action Taken: Motion by Stoesz, seconded by Cavegn, to approve Resolution No. 21-07 as presented, was adopted ii) Consider Resolution No. 21-08, Approving Construction Services Contract with WSB & Associates Action Taken: Motion by Stoesz, seconded by Cavegn, to approve Resolution No. 21-08 as presented, was adopted 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None Adjournment Motion by Lyden, seconded by Cavegn, to adjourn at 6:55 p.m. Community Calendar — A Look Ahead February 8, 2021 through February 22, 2021 4, Tuesday, February 9 5:30 pm, YMCA Council Tour of YMCA Bldg. 4, Wednesday, February 10 6:30 pm, Zoom Planning & Zoning Board 4, Monday, February 15 CITY HALL CLOSED President's Day 4, Monday, February 22 6:00 pm, Council Chambers Council Work Session ' Monday, February 22 6:30 pm, Council Chambers City Council Meeting Updated 2/5/2021 CITY COUNCIL AGENDA Monday, February 8, 2021 *********** 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Rafferty, Councilmembers Cavegn, Lyden, Ruhland and Stoesz City Administrator: Sarah Cotton COUNCIL WORK SESSION, 6:00 P.M. Council Chambers (not televised) 1. Review Regular Agenda CITY COUNCIL MEETING, 6:30 P.M. > Call to Order and Roll Call > Pledge of Allegiance > Open Mike / Public Comment ➢ Setting the Agenda: Addition or Deletion of Agenda Items SPECIAL PRESENTATION Special Presentation - Paula Andrzejewski 9 year Environmental Board Recognition 1. CONSENT AGENDA A) Consideration of Expenditures: i) February 8, 2021 (Check No. 113785 through 113850) in the Amount of $318,033.71 B) Consider Approval of January 25, 2021 Council Work Session Minutes C) Consider Approval of January 25, 2021 Council Meeting Minutes D) Consider Resolution No. 21-09, Amending the 2021 Charter Commission Budget 2. FINANCE DEPARTMENT REPORT None 3. ADMINISTRATION DEPARTMENT REPORT A) Consider Appointment of Paid On -Call Firefighter, Meg Sawyer 4. PUBLIC SAFETY DEPARTMENT REPORT A) Counseling Contract for Services — LE -AST Services /Counseling LLC, John Swenson Council Agenda -2- 5. PUBLIC SERVICES DEPARTMENT REPORT None 6. COMMUNITY DEVELOPMENT REPORT A) Consider Resolution No. 21-06, Declare Intent to Reimburse from Bond Proceeds, 2021 Street Improvement Project, Michael Grochala B) 2021 Street Improvement Project, Diane Hankee i) Consider Resolution No. 21-07, Accepting bids, Awarding a Construction Contract ii) Consider Resolution No. 21-08, Approving Construction Services Contract with WSB & Associates 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None Adjournment • Community Calendar — A Look Ahead February 8, 2021 through February 22, 2021 +4 Tuesday, February 9 4 Wednesday, February 10 4- Monday, February 15 4- Monday, February 22 +4 Monday, February 22 5:30 pm, YMCA 6:30 pm, Zoom CITY HALL CLOSED 6:00 pm, Council Chambers 6:30 pm, Council Chambers Council Tour of YMCA Bldg. Planning & Zoning Board President's Day Council Work Session City Council Meeting Expenditures February 8, 2021 Check #113785 to #113850 $318,033.71 Accounts Payable Check Detail User: Printed: katie.christofferson 02/01/2021 - 10:58AM rr= LINOL ICES Check Number Check Date Check Description Amount 2 - 1st Choice Document Destruction 113787 02/08/2021 Inv 21-2000 Recycled 3120 pounds of paperand cardbo 113787 Total: 2 - 1st Choice Document Destruction Total: 13 - AFLAC 101-000-2040-000 113788 02/08/2021 Inv 105790 January Insurance Premium 113788 Total: 13 - AFLAC Total: 44 - Anoka County Treasury Office 113789 02/08/2021 Inv AR017083 Q4 2020 State Access Inv AR017087 Housing Assembly Inv B210119L Site 117 Feb 2021 Cac Fiber Inv EC010421Q 2021 Economic Dec Cost Share Inv HWYSQ32020 Signal damage and equipment Inv HWYSQ42020 Signal damage and equipment 113789 Total: 44 - Anoka County Treasury Office Total: 1674 - Aramark Uniform & Career Apparel Group, Inc. 113790 02/08/2021 Inv 1004964033 Towels Inv 1004969449 Mats Inv 1004969454 Mats 113790 Total: 1674 - Aramark Uniform & Career Apparel Group, Inc. Total: 53 - Aspen Equipment Company 113791 02/08/2021 Inv 10221217 Snowplow installation #418 600.00 600.00 600.00 232.74 232.74 232.74 900.00 363.00 225.00 1,193.00 233.35 3,827.35 6,741.70 6,741.70 92.71 314.90 172.20 579.81 579.81 7,025.00 AP -Check Detail (2/1/2021 - 10:58 AM) Page 1 Check Number Check Date Check Description Amount Inv 10221853 Snowplow installation #268 Inv 10222728 Snowplow installation #417 113791 Total: 53 - Aspen Equipment Company Total: 60 - Avon Business Forms & Promotions 113792 02/08/2021 Inv 3619 Correction Notice 113792 Total: 60 - Avon Business Forms & Promotions Total: 1714 - Baker Ballistics LLC 113793 02/08/2021 Inv 20570 Kevlar shield and batshields 113793 Total: 1714 - Baker Ballistics LLC Total: 1556 - Bituminous Roadways, Inc. 113794 02/08/2021 Inv R-014422-000-F 2019 Trail Project - Retainage 113794 Total: 1556 - Bituminous Roadways, Inc. Total: 85 - Bluetarp Financial, Inc. 113795 02/08/2021 Inv 4041125305 901b sandblaster 113795 Total: 85 - Bluetarp Financial, Inc. Total: 1715 - Bob's Heating & Air Conditioning 113796 02/08/2021 Inv 1/12/2021 Service call on furnace at warming house 113796 Total: 1715 - Bob's Heating & Air Conditioning Total: 95 - Brock White Company, LLC 113797 02/08/2021 Inv 1428596-00 Stripe marker 6,909.00 5,955.00 19,889.00 19,889.00 224.86 224.86 224.86 5,290.00 5,290.00 5,290.00 3,372.41 3,372.41 3,372.41 546.57 546.57 546.57 300.00 300.00 300.00 358.44 AP -Check Detail (2/1/2021 - 10:58 AM) Page 2 Check Number Check Date Check Description Amount Inv 14286190-00 Spray paint 113797 Total: 95 - Brock White Company, LLC Total: 100 - Bureau of Criminal Apprehension 113798 02/08/2021 Inv 1/15/2021 Background check 113798 Total: 100 - Bureau of Criminal Apprehension Total: 117 - Central Pension Fund 101-000-2040-000 113785 01/22/2021 January 2021 Inv January 2021 January 2021 January 2021 113785 Total: 50.16 408.60 408.60 33.25 33.25 33.25 3,840.00 3,840.00 117 - Central Pension Fund Total: 3,840.00 119 - Century College 113799 02/08/2021 Inv 00736201 Fire Inspector Course Book Inv 765046 Fire Inspector Course 113799 Total: 119 - Century College Total: 121- CenturyLink 101-432-4321-503 113800 02/08/2021 Inv January 2021 Fire Protection Equipment 113800 Total: 121- CenturyLink Total: 129 - City of Blaine 113801 02/08/2021 Inv 6003 Q4 2020 Utilities 113801 Total: 129 - City of Blaine Total: 136 - City of Roseville 113802 02/08/2021 Inv 0229829 Electronic Plan Review Laserfiche Licens 130.00 425.00 555.00 555.00 59.36 59.36 59.36 2,548.27 2,548.27 2,548.27 3,966.32 AP -Check Detail (2/1/2021 - 10:58 AM) Page 3 Check Number Check Date Check Description Amount 113802 Total: 136 - City of Roseville Total: 761- Comcast 101-432-4321-502 113803 02/08/2021 Inv 1/5/2021 Phone & Internet - 1180 BirchStreet 113803 Total: 761- Comcast Total: 1278 - Core & Main LP 113804 02/08/2021 Inv N430889 Horns Inv N598876 Water meters 113804 Total: 1278 - Core & Main LP Total: 1466 - Coverall of the Twin Cities 113805 02/08/2021 Inv 1590004989 Commercial cleaning Inv 1590004990 Commercial cleaning Inv 1590004991 Commercial cleaning Inv 1590004992 Commercial cleaning Inv 1590004993 Commercial cleaning 113805 Total: 1466 - Coverall of the Twin Cities Total: 167 - Dalco, Inc. 113806 02/08/2021 Inv 3730921 Toilet tissue, papertowels, compostable 113806 Total: 167 - Dalco, Inc. Total: 1261- Dell Marketing LP 113807 02/08/2021 Inv 10456349826 Computer Monitor - M. Sawyer 113807 Total: 1261- Dell Marketing LP Total: 3,966.32 3,966.32 115.24 115.24 115.24 2,018.40 4,153.79 6,172.19 6,172.19 1,200.60 573.00 403.28 140.00 160.90 2,477.78 2,477.78 838.06 838.06 838.06 124.54 124.54 124.54 AP -Check Detail (2/1/2021 - 10:58 AM) Page 4 Check Number Check Date Check Description Amount 175 - Delta Dental of Minnesota 113808 02/08/2021 140 Inv February 2021 145 Dental Insurance Premiums 113808 Total: 175 - Delta Dental of Minnesota Total: 1673 - Ecological Strategies, LLC 113809 02/08/2021 Inv 12/11/2020 Management Planning and Oversight for Co 113809 Total: 4,056.28 4,056.28 4,056.28 4,950.00 4,950.00 1673 - Ecological Strategies, LLC Total: 4,950.00 192 - Emergency Apparatus Maintenance 113810 02/08/2021 Inv 112868 Service pump and inspection #609 Inv 113640 Repair strobe light 113810 Total: 434.61 361.64 796.25 192 - Emergency Apparatus Maintenance Total: 796.25 204 - Factory Motor Parts Company 113811 02/08/2021 Inv 159-045333 Injector assembly, spark plug, upper int Inv 1-6720239 Ring sealing 113811 Total: 204 - Factory Motor Parts Company Total: 1458 - Fidelity Security Life Insurance Co. 101-000-2048-000 113812 02/08/2021 Inv 164668966 February Vision Insurance 113812 Total: 1458 - Fidelity Security Life Insurance Co. Total: 212 - Finance & Commerce, Inc. 113813 02/08/2021 Inv 744934664 2021 Street Improvement Projects 113813 Total: 212 - Finance & Commerce, Inc. Total: 61.08 3.89 64.97 64.97 115.00 115.00 115.00 251.04 251.04 251.04 AP -Check Detail (2/1/2021 - 10:58 AM) Page 5 Check Number Check Date Check Description Amount 244 - Gopher State One -Call 113814 02/08/2021 Inv 0120541 December tickets Inv 1000541 2021 Annual Facility OperatorFee 113814 Total: 244 - Gopher State One -Call Total: 258 - H&L Mesabi Company 113815 02/08/2021 Inv 07650 Plow cutting edge sections Inv 07651 Plow cutting edge sections 113815 Total: 258 - H&L Mesabi Company Total: 271 - Hawkins, Inc. 113816 02/08/2021 Inv 4862493 1501b Chlorine Cylinder 113816 Total: 271 - Hawkins, Inc. Total: 1712 - Hokanson Construction & Development Co 113817 02/08/2021 Inv 1/14/2021 Turnberry Crossing Escrow Closure 113817 Total: 1712 - Hokanson Construction & Development Co Total: 311 - Instrumental Research, Inc. 113818 02/08/2021 Inv 3110 December Water Testing and Well #1 Sampl 113818 Total: 311 - Instrumental Research, Inc. Total: 1697 - Isaac Sports Group, LLC 113819 02/08/2021 Inv 1003 Rec Center Feasibility Study 113819 Total: 1697 - Isaac Sports Group, LLC Total: 245.70 50.00 295.70 295.70 909.40 45.00 954.40 954.40 3,102.88 3,102.88 3,102.88 19,516.57 19,516.57 19,516.57 250.00 250.00 250.00 6,600.00 6,600.00 6,600.00 AP -Check Detail (2/1/2021 - 10:58 AM) Page 6 Check Number Check Date Check Description Amount 1717 - Jacon, LLC 113820 02/08/2021 Inv 013084-000-1 2020 NE Drainage Area Improvements 113820 Total: 1717 - Jacon, LLC Total: 338 - Kennedy & Graven, Chartered 113821 02/08/2021 Inv 158972 November & December Legal - Lino Lakes 0 113821 Total: 338 - Kennedy & Graven, Chartered Total: 1224 - Lano Equipment 113822 02/08/2021 Inv 02-808481 7-pin Reapir Kit Inv 02-809035 Glow plug, switch magnetic, brake cleane 113822 Total: 24,011.25 24,011.25 24,011.25 3,695.50 3,695.50 3,695.50 145.70 667.32 813.02 1224 - Lano Equipment Total: 813.02 381 - Lincoln National Life Ins Co 113823 02/08/2021 115 Inv February 2021 110 Disability Insurance Premiums 113823 Total: 113824 02/08/2021 250 Inv February 2021 290 Life Insurance Premiums 113824 Total: 381 - Lincoln National Life Ins Co Total: 399 - Mansfield Oil Company 101-431-4212-000 113825 02/08/2021 Inv 22153764 Gasoline Inv 22153792 Diesel 113825 Total: 399 - Mansfield Oil Company Total: 1668 - Marsden Bldg Maintenance, LLC 113826 02/08/2021 Inv 333931 Commercial cleaning Inv 333932 Commercial cleaning 1,394.97 1,394.97 1,377.95 1,377.95 2,772.92 4,079.04 2,868.19 6,947.23 6,947.23 2,892.00 783.45 AP -Check Detail (2/1/2021 - 10:58 AM) Page 7 Check Number Check Date Check Description Amount Inv 333933 Commercial cleaning 473.69 Inv 333934 Commercial cleaning 518.87 113826 Total: 4,668.01 1668 - Marsden Bldg Maintenance, LLC Total: 4,668.01 416 - Medica 113827 02/08/2021 175 Inv February 2021 140 Health Insurance Premiums 113827 Total: 47,570.00 47,570.00 416 - Medica Total: 47,570.00 418 - Menards - Forest Lake 113828 02/08/2021 Inv 55306 Silicone caulk Inv 55357 Light bulbs for Public Works Inv 55358 Duct tape Inv 55790 Temporary mailbox construction supplies Inv 55792 Door sweep for City Hall lunchroom door Inv 55795 Windshield washer Inv 56137 Paint brushes & abrasive padsfor paint 113828 Total: 12.28 112.25 19.98 141.20 10.99 20.28 44.79 361.77 418 - Menards - Forest Lake Total: 361.77 1169 - Meridian Energy Products 113829 02/08/2021 Inv 2101201 Install 3 shower light fixtures at Polic 113829 Total: 428.00 428.00 1169 - Meridian Energy Products Total: 428.00 421 - Metro Sales Incorporated 113830 02/08/2021 Inv INV1744426 Copier Maintenance Contract Ricoh/1M C25 113830 Total: 148.09 148.09 421 - Metro Sales Incorporated Total: 148.09 455 - MN Metro North Tourism Board 101-415-4900-000 113831 02/08/2021 Inv 12/31/2020 December 2020 Tourism Tax 113831 Total: 1,722.00 1,722.00 AP -Check Detail (2/1/2021 - 10:58 AM) Page 8 Check Number Check Date Check Description Amount 455 - MN Metro North Tourism Board Total: 480 - NCPERS Group Life Insurance 101-000-2040-000 113786 01/22/2021 January 2020 Inv January 2021 January 2020 January 2021 113786 Total: 480 - NCPERS Group Life Insurance Total: 492 - North Metrotelevision (NMTV) 113832 02/08/2021 Inv PTLL-01012021 December Council Meetings - 12/14/2020 & 113832 Total: 492 - North Metrotelevision (NMTV) Total: 506 - Olson's Sewer Service, Inc. 113833 02/08/2021 Inv 01593-000-1 2020 Surface Water Maintenance Project Inv 93996 Shop holding tank pumped out Inv 94020 Drainage Improvement at 1054 Cripple Cre Inv R-013522-001-3 2020 Surface Water Maintenance Project 113833 Total: 506 - Olson's Sewer Service, Inc. Total: 509 - O'Reilly Automotive Stores 113834 02/08/2021 Inv 5914-146578 Belt Inv 5914-146579 Belt Inv 5914-146619 Battery Inv 5914-147334 Mini lamp Inv 5914-147512 Battery Inv 5914-147517 Power belt 113834 Total: 509 - O'Reilly Automotive Stores Total: 1651 - Personnel Evaluations, Inc. 113835 02/08/2021 Inv 38812 PEP Testing 113835 Total: 1651 - Personnel Evaluations, Inc. Total: 1,722.00 240.00 240.00 240.00 103.34 103.34 103.34 17,304.98 469.00 3,120.82 4,189.10 25,083.90 25,083.90 15.89 24.82 133.78 7.58 237.50 137.17 556.74 556.74 174.00 174.00 174.00 AP -Check Detail (2/1/2021 - 10:58 AM) Page 9 Check Number Check Date Check Description Amount 546 - Pomp's Tire Service, Inc. 113836 02/08/2021 Inv 150133786 Tires Inv 150134424 4 new tires #306 Inv 150135481 Mount & balance new front tires #200 Inv 150135688 Police SUV tires Inv 150136759 Tires #503 & #505 113836 Total: 546 - Pomp's Tire Service, Inc. Total: 551- Premium Waters, Inc. 101-432-4410-500 113837 02/08/2021 Inv 608417-12-20 5 gallon water 113837 Total: 551 - Premium Waters, Inc. Total: 552 - Press Publications, Inc. 113838 02/08/2021 Inv 690422 2021 Street Improvement Project Bids 113838 Total: 552 - Press Publications, Inc. Total: 1092 - Quadient Finance USA, Inc. 113839 02/08/2021 Inv 1/28/2021 Postage 113839 Total: 582.40 340.08 1,146.50 2,316.94 1,164.80 5,550.72 5,550.72 30.59 30.59 30.59 276.48 276.48 276.48 500.00 500.00 1092 - Quadient Finance USA, Inc. Total: 500.00 1535 - S&S Industrial Hardware Supply 113840 02/08/2021 Inv 315094 Nuts, bolts, washers 113840 Total: 1535 - S&S Industrial Hardware Supply Total: 609 - SHI International Corp 113841 02/08/2021 Inv B12886925 Microsoft Office Pro License - K. Larsen Inv B12908222 Docking Station - L. Hogstad-Osterhues 113841 Total: 65.99 65.99 65.99 365.00 205.00 570.00 AP -Check Detail (2/1/2021 - 10:58 AM) Page 10 Check Number Check Date Check Description Amount 609 - SHI International Corp Total: 1593 - Shred -it, c/o Stericycle, Inc. 113842 02/08/2021 Inv 8181237429 Document destruction 113842 Total: 1593 - Shred -it, c/o Stericycle, Inc. Total: 645 - Streicher's, Inc. 113843 02/08/2021 Inv 1477455 Uniform Allowance - N. Hamann Inv I1477804 Flex cuffs 113843 Total: 645 - Streicher's, Inc. Total: 655 - TASC - Client Invoices 113844 02/08/2021 Inv 1N1940577 December Admin Fees 113844 Total: 655 - TASC - Client Invoices Total: 656 - TDS Metrocom MN 113845 02/08/2021 Inv 1/13/2021 Fire Alarm System 113845 Total: 656 - TDS Metrocom MN Total: 681 - Twin Cities Transport & Recovery 113846 02/08/2021 Inv 21-0115-31033 Case #21008078 113846 Total: 681 - Twin Cities Transport & Recovery Total: 698 - Valley -Rich Co., Inc. 113847 02/08/2021 Inv 29107 Labor 113847 Total: 570.00 78.46 78.46 78.46 76.95 239.99 316.94 316.94 93.80 93.80 93.80 239.63 239.63 239.63 85.00 85.00 85.00 4,310.06 4,310.06 AP -Check Detail (2/1/2021 - 10:58 AM) Page 11 Check Number Check Date Check Description Amount 698 - Valley -Rich Co., Inc. Total: 700 - Verizon Wireless 113848 02/08/2021 Inv 20238243 Target 113848 Total: 700 - Verizon Wireless Total: 733 - WSB & Associates, Inc. 113849 02/08/2021 Inv 0-002029-633-18 Inv 0-002988-560-29 Inv R-010701-000-18 Inv R-011406-000-15 Inv R-011560-000-14 Inv R-012065-000-22 Inv R-012365-000-24 Inv R-012443-000-27 Inv R-012468-000-24 Inv R-012469-000-26 Inv R-013091-000-25 Inv R-013577-000-21 Inv R-013912-000-16 November November November November November November November November November November November November November Inv R-014546-000-8 November - Inv R-014757-000-15 November Inv R-014846-000-7 November - Inv R-015220-000-11 November Inv R-015221-444-11 November Inv R-015306-000-12 November Inv R-015601-000-7 November - Inv R-015628-000-10 November Inv R-0157757-000-8 November Inv R-015935-000-8 November - Inv R-015965-000-6 November - Inv R-016591-000-5 November - Inv R-016665-000-4 November - Inv R-016848-000-3 November - Inv R-016936-000-2 November - Inv R-017006-000-2 November - 113849 Total: 733 - WSB & Associates, Inc. Total: - Saddle Club 2nd Additon - Saddle Club 4th Additon - Century Farms North 7th Addit - Natures Refuge - Main Street Shoppes 2nd Addit - 49 & J Lift Station - Lyngblomsten Senior Housing - Watermark 1st Addition - Lino Lakes Storage - Eastside Villas - Water Tower No 3 - GPS/GIS Miscellaneous Assista - Well House No. 1 Rehabilitati Poehling Addition - Watermark 2nd Addition Stern Addition - 2020 Private Utility Permits - 2020 General Engingeering Ser - Nadeau Acres 2020 MS4 Services - Watermark 3rd Addition - 2020 Trail Project 2020 Surface WaterMaintenanc Lift Station No. 5Forcemain 2021 Birch Street Watermain I Lift Station Standard Specifi 7685 Lake Dr Building Demolit 2063 Palm Street D&U Vacate 2021 Street Improvement Proje 734 - Xcel Energy 113850 02/08/2021 110 Inv Jan 2021-1 110 Electric -Street Lights Inv Jan 2021-2 125 Electric -Parks 113850 Total: 4,310.06 50.00 50.00 50.00 81.00 166.50 612.00 219.50 81.00 273.00 115.00 147.00 145.50 229.50 6,924.00 143.00 1,797.50 34.00 4,433.00 115.00 891.00 7,400.00 5,683.00 294.00 12,361.00 402.50 3,633.50 1,027.25 169.75 1,110.00 324.00 230.00 21,257.00 70,299.50 70,299.50 4,167.19 12,234.79 16,401.98 AP -Check Detail (2/1/2021 - 10:58 AM) Page 12 Check Number Check Date Check Description Amount 734 - Xcel Energy Total: Total: 16,401.98 318,033.71 AP -Check Detail (2/1/2021 - 10:58 AM) Page 13 City of Lino Lakes Activity Codes Code 401 402 403 404 405 407 414 415 416 417 418 420 421 422 430 431 432 450 451 461 462 463 494 495 499 802 806 808 810 811 812 814 Description Mayor/Council Administration Elections Cable TV Charter Administration Finance Legal Consultants Economic Development Planning & Zoning Engineering Community Development Police Protection Fire Protection Building Inspections Streets Fleet Management Government Buildings Parks Recreation Environmental Solid Waste Abatement Forestry Water Sanitary Sewer Other Dodgeball Camp Youth T-Ball Youth Baseball Camp Youth Playground Youth Safety Camp Youth Art Camps Senior Programs/Book Club Code 817 818 819 822 827 830 835 850 856 857 860 864 868 871 875 876 877 879 890 Description Spring Fling Winter Festival Community Gardens Family Corn Roast Gobbler Games Adult Golf Lessons Youth Skating Class Golf Academy Youth Soccer Soccer Fundamentals Secret Shop Preschool Playtime Little Goblins Party Flag Football Snow Day Kite Day Rockin' in the Park Movies in the Park Senior Programs Vendor AFLAC Central Pension Fund Delta Dental of Minnesota Fidelity Security Life Insurance Co. Lincoln National Life Ins Co Lincoln National Life Ins Co Medica NCPERS Group Life Insurance Medica Delta Dental of Minnesota Fidelity Security Life Insurance Co. Lincoln National Life Ins Co AP Checks by Account Number 02/28/2021 City Council Meeting Fund/Dept Account Amount Check # Description 101-000 101-000-2040-000 232.74 113788 January Insurance Premium 101-000 101-000-2040-000 3,840.00 113785 101-000 101-000-2040-000 455.35 113808 Dental Insurance Premiums 101-000 101-000-2040-000 19.18 113812 February Vision Insurance 101-000 101-000-2040-000 83.40 113824 Life Insurance Premiums 101-000 101-000-2040-000 1,145.91 113824 Life Insurance Premiums 101-000 101-000-2040-000 3,003.77 113827 Health Insurance Premiums 101-000 101-000-2040-000 240.00 113786 101-000 101-000-2041-000 8,627.94 113827 Health Insurance Premiums 101-000 101-000-2044-000 1,263.96 113808 Dental Insurance Premiums 101-000 101-000-2048-000 95.82 113812 February Vision Insurance 101-000 101-000-3416-000 0.14 113824 Life Insurance Premiums 101-000 Total 19,008.21 Medica 101-402 101-402-4131-000 538.42 113827 Health Insurance Premiums Lincoln National Life Ins Co 101-402 101-402-4133-000 121.24 113823 Disability Insurance Premiums Lincoln National Life Ins Co 101-402 101-402-4133-000 11.25 113824 Life Insurance Premiums Delta Dental of Minnesota 101-402 101-402-4134-000 89.89 113808 Dental Insurance Premiums Kennedy & Graven Chartered 101-402 101-402-4310-000 3,695.50 113821 November & December Legal - Lino Lakes Officer 299A Claim Shred -it c/o Stericycle Inc. 101-402 101-402-4410-000 26.15 113842 Document destruction TASC - Client Invoices 101-402 101-402-4410-000 93.80 113844 December Admin Fees 101-402 Total 4,576.25 North Metrotelevision (NMTV) 101-404 101-404-4410-000 103.34 113832 December Council Meetings - 12/14/2020 & 12/28/2020 101-404 Total 103.34 Medica 101-407 101-407-4131-000 2,066.40 113827 Health Insurance Premiums Lincoln National Life Ins Co 101-407 101-407-4133-000 6.98 113824 Life Insurance Premiums Lincoln National Life Ins Co 101-407 101-407-4133-000 63.35 113823 Disability Insurance Premiums Delta Dental of Minnesota 101-407 101-407-4134-000 101.11 113808 Dental Insurance Premiums City of Roseville 101-407 101-407-4310-000 3,966.32 113802 Electronic Plan Review Laserfiche Licenses SHI International Corp 101-407 101-407-4310-000 365.00 113841 Microsoft Office Pro License - K. Larsen 101-407 Total 6,569.16 Anoka County Treasury Office 101-415 101-415-4300-000 1,193.00 113789 2021 Economic Dec Cost Share Isaac Sports Group LLC 101-415 101-415-4300-000 6,600.00 113819 Rec Center Feasibility Study MN Metro North Tourism Board 101-415 101-415-4900-000 1,722.00 113831 December 2020 Tourism Tax 101-415 Total 9,515.00 Medica 101-416 101-416-4131-000 538.43 113827 Health Insurance Premiums Lincoln National Life Ins Co 101-416 101-416-4133-000 2.25 113824 Life Insurance Premiums Lincoln National Life Ins Co 101-416 101-416-4133-000 25.19 113823 Disability Insurance Premiums Delta Dental of Minnesota 101-416 101-416-4134-000 44.94 113808 Dental Insurance Premiums 101-416 Total 610.81 WSB & Associates Inc. 101-417 101-417-4300-000 891.00 113849 November - 2020 Private Utility Permits WSB & Associates Inc. 101-417 101-417-4300-000 294.00 113849 November - 2020 MS4 Services WSB & Associates Inc. 101-417 101-417-4410-000 5,180.00 113849 November - 2020 General Engingeering Services 101-417 Total 6,365.00 Medica 101-418 101-418-4131-000 538.42 113827 Health Insurance Premiums Lincoln National Life Ins Co 101-418 101-418-4133-000 4.50 113824 Life Insurance Premiums Lincoln National Life Ins Co 101-418 101-418-4133-000 43.08 113823 Disability Insurance Premiums Delta Dental of Minnesota 101-418 101-418-4134-000 44.94 113808 Dental Insurance Premiums 101-418 Total 630.94 Medica 101-420 101-420-4131-000 19,322.49 113827 Health Insurance Premiums Lincoln National Life Ins Co 101-420 101-420-4133-000 630.06 113823 Disability Insurance Premiums Lincoln National Life Ins Co 101-420 101-420-4133-000 64.23 113824 Life Insurance Premiums Delta Dental of Minnesota 101-420 101-420-4134-000 1,058.38 113808 Dental Insurance Premiums Streicher's Inc. 101-420 101-420-4211-000 239.99 113843 Flex cuffs Anoka County Treasury Office 101-420 101-420-4240-000 363.00 113789 Housing Assembly Personnel Evaluations Inc. 101-420 101-420-4300-000 174.00 113835 PEP Testing Verizon Wireless 101-420 101-420-4300-000 50.00 113848 Target Streicher's Inc. 101-420 101-420-4370-000 76.95 113843 Uniform Allowance - N. Hamann Xcel Energy 101-420 101-420-4381-000 4.03 113850 Electric -Police Anoka County Treasury Office 101-420 101-420-4410-000 900.00 113789 Q4 2020 State Access Shred -it c/o Stericycle Inc. 101-420 101-420-4410-000 52.31 113842 Document destruction Twin Cities Transport & Recovery 101-420 101-420-4410-000 85.00 113846 Case #21008078 Jan-21 Jan-21 Page 1 Vendor Baker Ballistics LLC Medica Lincoln National Life Ins Co Lincoln National Life Ins Co Delta Dental of Minnesota Century College Century College Bureau of Criminal Apprehension Emergency Apparatus Maintenance Emergency Apparatus Maintenance Medica Lincoln National Life Ins Co Lincoln National Life Ins Co Delta Dental of Minnesota Avon Business Forms & Promotions Medica Lincoln National Life Ins Co Lincoln National Life Ins Co Delta Dental of Minnesota Brock White Company LLC Brock White Company LLC H&L Mesabi Company H&L Mesabi Company Menards - Forest Lake Xcel Energy Xcel Energy Anoka County Treasury Office Anoka County Treasury Office Olson's Sewer Service Inc. Medica Lincoln National Life Ins Co Lincoln National Life Ins Co Delta Dental of Minnesota Aramark Uniform & Career Apparel Group Inc. Menards - Forest Lake Menards - Forest Lake Mansfield Oil Company Mansfield Oil Company Factory Motor Parts Company Factory Motor Parts Company Lano Equipment Menards - Forest Lake O'Reilly Automotive Stores O'Reilly Automotive Stores O'Reilly Automotive Stores O'Reilly Automotive Stores O'Reilly Automotive Stores Pomp's Tire Service Inc. Pomp's Tire Service Inc. Pomp's Tire Service Inc. Pomp's Tire Service Inc. S&S Industrial Hardware Supply Lano Equipment Pomp's Tire Service Inc. Dalco Inc. Menards - Forest Lake AP Checks by Account Number 02/28/2021 City Council Meeting Fund/Dept Account Amount Check # Description 101-420 101-420-5000-000 5,290.00 113793 Kevlar shield and batshields 101-420 Total 28,310.44 101-421 101-421-4131-000 1,885.18 113827 Health Insurance Premiums 101-421 101-421-4133-000 4.40 113824 Life Insurance Premiums 101-421 101-421-4133-000 50.52 113823 Disability Insurance Premiums 101-421 101-421-4134-000 87.63 113808 Dental Insurance Premiums 101-421 101-421-4330-000 425.00 113799 Fire Inspector Course 101-421 101-421-4330-000 130.00 113799 Fire Inspector Course Book 101-421 101-421-4410-000 33.25 113798 Background check 101-421 101-421-4410-000 434.61 113810 Service pump and inspection #609 101-421 101-421-4410-000 361.64 113810 Repair strobe light 101-421 Total 3,412.23 101-422 101-422-4131-000 2,252.23 113827 Health Insurance Premiums 101-422 101-422-4133-000 7.87 113824 Life Insurance Premiums 101-422 101-422-4133-000 72.38 113823 Disability Insurance Premiums 101-422 101-422-4134-000 112.35 113808 Dental Insurance Premiums 101-422 101-422-4200-000 224.86 113792 Correction Notice 101-422 Total 2,669.69 101-430 101-430-4131-000 2,699.36 101-430 101-430-4133-000 116.08 101-430 101-430-4133-000 14.06 101-430 101-430-4134-000 191.01 101-430 101-430-4211-000 50.16 101-430 101-430-4211-000 358.44 101-430 101-430-4211-000 909.40 101-430 101-430-4211-000 45.00 101-430 101-430-4211-000 141.20 101-430 101-430-4385-000 674.67 101-430 101-430-4385-000 4,167.19 101-430 101-430-4410-000 3,827.35 101-430 101-430-4410-000 233.35 101-430 101-430-4410-000 3,120.82 101-430 Total 16,548.09 101-431 101-431-4131-000 1,084.08 101-431 101-431-4133-000 4.95 101-431 101-431-4133-000 41.93 101-431 101-431-4134-000 98.88 101-431 101-431-4211-000 92.71 101-431 101-431-4211-000 5.16 101-431 101-431-4211-000 15.12 101-431 101-431-4212-000 4,079.04 101-431 101-431-4212-000 2,868.19 101-431 101-431-4221-000 61.08 101-431 101-431-4221-000 3.89 101-431 101-431-4221-000 145.70 101-431 101-431-4221-000 12.28 101-431 101-431-4221-000 24.82 101-431 101-431-4221-000 133.78 101-431 101-431-4221-000 15.89 101-431 101-431-4221-000 237.50 101-431 101-431-4221-000 7.58 101-431 101-431-4221-000 582.40 101-431 101-431-4221-000 2,316.94 101-431 101-431-4221-000 1,164.80 101-431 101-431-4221-000 340.08 101-431 101-431-4221-000 65.99 101-431 101-431-4300-000 667.32 101-431 101-431-4300-000 1,146.50 101-431 Total 15,216.61 101-432 101-432-4211-000 838.06 113806 Toilet tissue papertowels compostable roll liner 101-432 101-432-4211-500 112.25 113828 Light bulbs for Public Works 113827 Health Insurance Premiums 113823 Disability Insurance Premiums 113824 Life Insurance Premiums 113808 Dental Insurance Premiums 113797 Spray paint 113797 Stripe marker 113815 Plow cutting edge sections 113815 Plow cutting edge sections 113828 Temporary mailbox construction supplies 113850 Electric -Street Lights 113850 Electric -Street Lights 113789 Signal damage and equipment 113789 Signal damage and equipment 113833 Drainage Improvement at 1054 Cripple Creek Pass 113827 Health Insurance Premiums 113824 Life Insurance Premiums 113823 Disability Insurance Premiums 113808 Dental Insurance Premiums 113790 Towels 113828 Antifreeze 113828 Windshield washer 113825 Gasoline 113825 Diesel 113811 Injector assembly spark plug upper intake manifold 113811 Ring sealing 113822 7-pin Reapir Kit 113828 Silicone caulk 113834 Belt 113834 Battery 113834 Belt 113834 Battery 113834 Mini lamp 113836 Tires 113836 Police SUV tires 113836 Tires #503 & #505 113836 4 new tires #306 113840 Nuts bolts washers 113822 Glow plug switch magnetic brake cleaner fluid 113836 Mount & balance new front tires #200 Page 2 Vendor Menards - Forest Lake O'Reilly Automotive Stores Anoka County Treasury Office Anoka County Treasury Office Anoka County Treasury Office Meridian Energy Products TDS Metrocom MN CenturyLink Quadient Finance USA Inc. Xcel Energy Xcel Energy Xcel Energy Olson's Sewer Service Inc. Coverall of the Twin Cities Marsden Bldg Maintenance LLC Premium Waters Inc. Aramark Uniform & Career Apparel Group Inc. Coverall of the Twin Cities Marsden Bldg Maintenance LLC Coverall of the Twin Cities Marsden Bldg Maintenance LLC Aramark Uniform & Career Apparel Group Inc. Coverall of the Twin Cities Coverall of the Twin Cities Marsden Bldg Maintenance LLC Metro Sales Incorporated Medica Lincoln National Life Ins Co Lincoln National Life Ins Co Delta Dental of Minnesota WSB & Associates Inc. Xcel Energy Bituminous Roadways Inc. Bob's Heating & Air Conditioning Medica Lincoln National Life Ins Co Lincoln National Life Ins Co Delta Dental of Minnesota Medica Lincoln National Life Ins Co Lincoln National Life Ins Co Delta Dental of Minnesota 1st Choice Document Destruction Medica Lincoln National Life Ins Co Lincoln National Life Ins Co Delta Dental of Minnesota Aspen Equipment Company Aspen Equipment Company Aspen Equipment Company Dell Marketing LP SHI International Corp WSB & Associates Inc. WSB & Associates Inc. AP Checks by Account Number 02/28/2021 City Council Meeting Fund/Dept Account Amount Check # 101-432 101-432-4211-503 10.99 101-432 101-432-4211-503 137.17 101-432 101-432-4300-500 75.00 101-432 101-432-4300-501 75.00 101-432 101-432-4300-503 75.00 101-432 101-432-4300-503 428.00 101-432 101-432-4321-000 199.82 101-432 101-432-4321-503 59.36 101-432 101-432-4322-000 500.00 101-432 101-432-4381-501 518.78 101-432 101-432-4381-502 955.32 101-432 101-432-4381-503 4,440.47 101-432 101-432-4410-000 469.00 101-432 101-432-4410-500 403.28 101-432 101-432-4410-500 783.45 101-432 101-432-4410-500 30.59 101-432 101-432-4410-501 172.20 101-432 101-432-4410-501 140.00 101-432 101-432-4410-501 473.69 101-432 101-432-4410-502 160.90 101-432 101-432-4410-502 518.87 101-432 101-432-4410-503 314.90 101-432 101-432-4410-503 1,200.60 101-432 101-432-4410-503 573.00 101-432 101-432-4410-503 2,892.00 101-432 101-432-4410-503 148.09 101-432 Total 16,705.79 101-450 101-450-4131-000 1,453.75 101-450 101-450-4133-000 93.08 101-450 101-450-4133-000 11.13 101-450 101-450-4134-000 177.52 101-450 101-450-4300-000 402.50 101-450 101-450-4381-000 149.88 101-450 101-450-4410-000 3,372.41 101-450 101-450-4410-000 300.00 101-450 Total 5,960.27 101-461 101-461-4131-000 201.91 113827 Health Insurance Premiums 101-461 101-461-4133-000 7.28 113823 Disability Insurance Premiums 101-461 101-461-4133-000 0.85 113824 Life Insurance Premiums 101-461 101-461-4134-000 16.85 113808 Dental Insurance Premiums 101-461 Total 226.89 101-462 101-462-4131-000 134.61 113827 101-462 101-462-4133-000 4.85 113823 101-462 101-462-4133-000 0.56 113824 101-462 101-462-4134-000 11.24 113808 101-462 101-462-4410-000 600.00 113787 101-462 Total 751.26 101-463 101-463-4131-000 201.91 113827 Health Insurance Premiums 101-463 101-463-4133-000 0.84 113824 Life Insurance Premiums 101-463 101-463-4133-000 7.28 113823 Disability Insurance Premiums 101-463 101-463-4134-000 16.85 113808 Dental Insurance Premiums 101-463 Total 226.88 402-431 402-431-5000-000 7,025.00 113791 Snowplow installation #418 402-431 402-431-5000-000 6,909.00 113791 Snowplow installation #268 402-431 402-431-5000-000 5,955.00 113791 Snowplow installation #417 402-431 Total 19,889.00 403-402 403-402-4240-000 124.54 113807 Computer Monitor - M. Sawyer 403-402 403-402-4240-000 205.00 113841 Docking Station - L. Hogstad-Osterhues 403-402 Total 329.54 406-499 406-499-4304-123 273.00 113849 November - 49 & J Lift Station 406-499 406-499-4304-127 6,924.00 113849 November - Water Tower No 3 Description 113828 Door sweep for City Hall lunchroom door 113834 Power belt 113789 Site 115 Feb 2021 Cac Fiber 113789 Site 116 Feb 2021 Cac Fiber 113789 Site 117 Feb 2021 Cac Fiber 113829 Install 3 shower light fixtures at Police Dept 113845 Fire Alarm System 113800 Fire Protection Equipment 113839 Postage 113850 Electric -Fire Station #1 113850 Electric -Fire Station #2 113850 Electric -Civic Complex 113833 Shop holding tank pumped out 113805 Commercial cleaning 113826 Commercial cleaning 113837 5 gallon water 113790 Mats 113805 Commercial cleaning 113826 Commercial cleaning 113805 Commercial cleaning 113826 Commercial cleaning 113790 Mats 113805 Commercial cleaning 113805 Commercial cleaning 113826 Commercial cleaning 113830 Copier Maintenance Contract Ricoh/IM C2500 Color Copier 113827 Health Insurance Premiums 113823 Disability Insurance Premiums 113824 Life Insurance Premiums 113808 Dental Insurance Premiums 113849 November - 2020 Trail Project 113850 Electric -Parks 113794 2019 Trail Project - Retainage 113796 Service call on furnace at warming house Health Insurance Premiums Disability Insurance Premiums Life Insurance Premiums Dental Insurance Premiums Recycled 3120 pounds of paper and cardboard Page 3 Vendor WSB & Associates Inc. WSB & Associates Inc. WSB & Associates Inc. WSB & Associates Inc. Finance & Commerce Inc. Press Publications Inc. Jacon LLC WSB & Associates Inc. Olson's Sewer Service Inc. Olson's Sewer Service Inc. City of Blaine Medica Lincoln National Life Ins Co Lincoln National Life Ins Co Delta Dental of Minnesota Menards - Forest Lake Menards - Forest Lake Core & Main LP Core & Main LP Hawkins Inc. Bluetarp Financial Inc. WSB & Associates Inc. WSB & Associates Inc. Comcast TDS Metrocom MN Xcel Energy City of Blaine Gopher State One -Call Gopher State One -Call Instrumental Research Inc. Valley -Rich Co. Inc. Valley -Rich Co. Inc. WSB & Associates Inc. Medica Lincoln National Life Ins Co Lincoln National Life Ins Co Delta Dental of Minnesota Bluetarp Financial Inc. WSB & Associates Inc. WSB & Associates Inc. WSB & Associates Inc. Xcel Energy City of Blaine Gopher State One -Call WSB & Associates Inc. WSB & Associates Inc. WSB & Associates Inc. WSB & Associates Inc. WSB & Associates Inc. WSB & Associates Inc. WSB & Associates Inc. Hokanson Construction & Development Co Hokanson Construction & Development Co AP Checks by Account Number 02/28/2021 City Council Meeting Fund/Dept Account Amount Check # 406-499 406-499-4304-136 460.00 113849 406-499 406-499-4304-136 169.75 113849 406-499 Total 7,826.75 420-499 420-499-4304-000 324.00 420-499 Total 324.00 421-499 421-499-4304-137 20,797.00 421-499 421-499-4340-137 251.04 421-499 421-499-4340-137 276.48 421-499 Total 21,324.52 422-499 422-499-4400-125 24,011.25 422-499 Total 24,011.25 424-499 424-499-4304-000 3,633.50 424-499 424-499-4400-000 4,189.10 424-499 424-499-4400-000 17,304.98 424-499 Total 25,127.58 601-000 601-000-2140-000 70.47 601-000 Total 70.47 601-494 601-494-4131-000 1,510.54 601-494 601-494-4133-000 59.32 601-494 601-494-4133-000 7.29 601-494 601-494-4134-000 142.69 601-494 601-494-4211-000 19.98 601-494 601-494-4211-000 44.79 601-494 601-494-4215-000 4,153.79 601-494 601-494-4215-000 2,018.40 601-494 601-494-4222-000 3,102.88 601-494 601-494-4240-000 273.29 601-494 601-494-4304-000 1,110.00 601-494 601-494-4304-000 143.00 601-494 601-494-4321-000 115.24 601-494 601-494-4321-000 39.81 601-494 601-494-4381-000 3,343.69 601-494 601-494-4382-000 617.80 601-494 601-494-4410-000 50.00 601-494 601-494-4410-000 122.85 113814 601-494 601-494-4410-000 250.00 113818 601-494 601-494-5000-000 838.06 113847 601-494 601-494-5000-000 3,472.00 113847 601-494 601-494-5000-000 1,797.50 113849 601-494 Total 23,232.92 602-495 602-495-4131-000 1,510.56 602-495 602-495-4133-000 7.34 602-495 602-495-4133-000 59.33 602-495 602-495-4134-000 142.69 602-495 602-495-4240-000 273.28 602-495 602-495-4300-000 1,027.25 602-495 602-495-4304-000 1,110.00 602-495 602-495-4304-000 1,110.00 602-495 602-495-4381-000 2,147.95 602-495 602-495-4382-000 1,860.00 602-495 602-495-4410-000 122.85 602-495 Total 9,371.25 801-000 801-000-2300-000 115.00 801-000 801-000-2300-000 230.00 801-000 801-000-2300-000 34.00 801-000 801-000-2300-000 219.50 801-000 801-000-2302-102 229.50 801-000 801-000-2308-102 612.00 801-000 801-000-2309-102 115.00 801-000 801-000-2312-102 6,605.77 801-000 801-000-2312-103 7,591.80 Description November - 2021 Street Improvement Projects November - 2021 Birch Street Watermain Improvements 113849 November - 7685 Lake Dr Building Demolition 113849 November - 2021 Street Improvement Projects 113813 2021 Street Improvement Projects 113838 2021 Street Improvement Project Bids 113820 2020 NE Drainage Area Improvements 113849 November - 2020 Surface Water Maintenance Project 113833 2020 Surface Water Maintenance Project 113833 2020 Surface Water Maintenance Project 113801 Q4 2020 Utilities 113827 Health Insurance Premiums 113823 Disability Insurance Premiums 113824 Life Insurance Premiums 113808 Dental Insurance Premiums 113828 Duct tape 113828 Paint brushes & abrasive pads for paint at Well 3 113804 Water meters 113804 Horns 113816 150 lb Chlorine Cylinder 113795 901b sandblaster 113849 November - 2020 General Engingeering Services 113849 November - GPS/GIS Miscellaneous Assistance 113803 Phone & Internet - 1180 Birch Street 113845 Fire Alarm System 113850 Electric -Water 113801 Q4 2020 Utilities 113814 2021 Annual Facility Operator Fee December tickets December Water Testing and Well #1 Samples Labor Labor November - Well House No. 1 Rehabilitation 113827 Health Insurance Premiums 113824 Life Insurance Premiums 113823 Disability Insurance Premiums 113808 Dental Insurance Premiums 113795 901b sandblaster 113849 November - Lift Station No. 5 Forcemain Rehabilitation 113849 November - Lift Station Standard Specification 113849 November - 2020 General Engingeering Services 113850 Electric -Sewer 113801 Q4 2020 Utilities 113814 December tickets 113849 November - Lyngblomsten Senior Housing 113849 November - 2063 Palm Street D&U Vacate 113849 November - Poehling Addition 113849 November - Natures Refuge 113849 November - Eastside Villas 113849 November - Century Farms North 7th Addition 113849 November - Stern Addition 113817 Turnberry Crossing Escrow Closure 113817 Turnberry Crossing Escrow Closure Page 4 Vendor Hokanson Construction & Development Co Hokanson Construction & Development Co WSB & Associates Inc. WSB & Associates Inc. WSB & Associates Inc. WSB & Associates Inc. WSB & Associates Inc. WSB & Associates Inc. WSB & Associates Inc. WSB & Associates Inc. Ecological Strategies LLC AP Checks by Account Number 02/28/2021 City Council Meeting Fund/Dept Account Amount 801-000 801-000-2312-105 3,739.00 801-000 801-000-2312-106 1,580.00 801-000 801-000-2316-102 81.00 801-000 801-000-2328-102 81.00 801-000 801-000-2336-102 147.00 801-000 801-000-2338-102 5,683.00 801-000 801-000-2344-103 145.50 801-000 801-000-2355-102 12,361.00 801-000 801-000-2359-102 166.50 801-000 801-000-2388-102 4,433.00 801-000 Total 44,169.57 810-499 810-499-4410-000 4,950.00 810-499 Total 4,950.00 Grand Total 318,033.71 Check # Description 113817 Turnberry Crossing Escrow Closure 113817 Turnberry Crossing Escrow Closure 113849 November - Saddle Club 2nd Additon 113849 November - Main Street Shoppes 2nd Addition 113849 November - Watermark 1st Addition 113849 November - Nadeau Acres 113849 November - Lino Lakes Storage 113849 November - Watermark 3rd Addition 113849 November - Saddle Club 4th Additon 113849 November - Watermark 2nd Addition 113809 Management Planning and Oversight for Conservation Outlots Page 5 Electronic Funds Transfer MN Statute 471.38 Subd. 3 1/22/2021 1/22/2021 1/22/2021 1/22/2021 1/22/2021 1/22/2021 1/22/2021 1/22/2021 1/22/2021 1/22/2021 1/22/2021 1/22/2021 1/22/2021 1/25/2021 1/25/2021 1/25/2021 1/25/2021 1/27/2021 2/1/2021 Council Meeting February 8, 2021 Payroll #02 Payroll #02 Federal Deposit Payroll #02 PERA Payroll #02 State Payroll #02 Child Support Payroll #02 H.S.A. Bank Pretax Payroll #02 TASC Pretax Payroll #02 ICMA 457 Def. Comp #301596 Payroll #02 ICMA Roth IRA #706155 Payroll #02 MSRS HCSP #98946-01 Payroll #02 MSRS Def. Comp #98945-01 Payroll #02 MSRS Roth IRA #98945-01 Wire from 4M (Gen Acct) PD Holiday Payroll 1/01/20-12/31/20 PD Holiday Payroll 1/01/20-12/31/20 Federal Depos PD Holiday Payroll 1/01/20-12/31/20 PERA PD Holiday Payroll 1/01/20-12/31/20 State Anoka County Property Tax Settlement HSA Bank ER Contribution Transfer In/(Out) (137,170.34) (40,666.60) (44,364.40) (9,410.94) (276.29) (3,293.95) (749.96) (3,815.00) (510.75) (1,712.10) (3,185.00) (660.00) 800,000.00 (76,473.93) (17,227.70) (32,692.60) (5,650.66) 342,972.33 (5,999.85) CITY COUNCIL WORK SESSION DRAFT 1 CITY OF LINO LAKES 2 MINUTES 3 4 DATE : January 25, 2021 5 TIME STARTED : 6:00 p.m. 6 TIME ENDED : 6:30 p.m. 7 MEMBERS PRESENT : Council Member Stoesz, Lyden, Ruhland, 8 Cavegn and Mayor Rafferty 9 MEMBERS ABSENT : None 10 Staff members present: City Administrator Sarah Cotton; Community Development 11 Director Michael Grochala; Director of Public Safety John Swenson; City Engineer Diane 12 Hankee; Human Resources Manager Meg Sawyer; City Clerk Julie Bartell 13 1. Police/Firefighter Position Update — Public Safety Director Swenson provided a 14 review of discussion on the position of police/firefighter. The City can create positions 15 but labor representation has a role also. The positon was included in the recent two year 16 labor contract settlement. Keeping department personnel informed has been an important 17 element, including a recent Zoom meeting where options were explained. Based on how 18 things move forward in that area, there will be additional review and discussion on moving 19 forward with fire service delivery. He reviewed the personnel numbers for firefighters 20 and police officers. 21 22 Councilmember Lyden asked how many cross trained staff (police and fire) are needed? 23 Director Swenson explained that those personnel are needed mainly during the daytime 24 hours; approximately 50% of service calls come during those daytime hours. 25 26 Councilmember Cavegn asked how many responses have been received at this point and 27 Director Swenson said that type of information has been deliberately directed to the 28 Human Resources Manager. 29 30 Councilmember Ruhland discussed scheduling with Director Swenson. It was clarified 31 that the department is still following the "platooning" plan to minimize contact (COVID). 32 33 Councilmember Stoesz asked if the department is seeing any individuals coming from the 34 inner city area (wanting to work outside of Minneapolis) and Director Swenson explained 35 that some of that occurred earlier in the year. 36 37 2. Review Regular Agenda of January 25, 2021 38 39 Item 3A — Lease with New Creations — Administrator Cotton explained that there are 40 several New Creations facilities throughout the area and they as an entity are moving 41 toward bringing the facilities under one position. The agreement provides for that 42 business change. 43 1 CITY COUNCIL WORK SESSION DRAFT 44 Councilmember Ruhland asked about the possibility of use of the YMCA facility; child 45 care facilities may be in need in the future. Councilmember Lyden expressed his interest 46 in that line of investigation also. 47 48 Item 3C — Human Resources Manager Sawyer reviewed her written report proposing 49 approval of a policy relating to sick leave for COVID 19. Ms. Cotton added that there 50 are some employees who have had to quarantine in 2021; how that time is counted will be 51 determined based on this council's decision on this policy. 52 53 Item 4A — Public Safety Director Swenson explained that this would continue the services 54 of the current criminal attorney with minimal increase in fees. 55 56 The meeting was adjourned at 6:30 p.m. 57 58 These minutes were considered, corrected and approved at the regular Council meeting held on 59 February 8, 2021. 60 61 62 63 64 Julianne Bartell, City Clerk Rob Rafferty, Mayor 65 2 COUNCIL MINUTES 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT DRAFT LINO LAKES CITY COUNCIL REGULAR MEETING MINUTES : January 25, 2021 . 6:30 p.m. . 7:00 p.m. : Councilmember Stoesz, Lyden, Ruhland, Cavegn and Mayor Rafferty Staff members present: City Administrator Sarah Cotton; Community Development Director Michael Grochala; City Engineer Diane Hankee; Human Resources Manager Meg Sawyer; Public Safety Director John Swenson; City Clerk Julie Bartell PUBLIC COMMENT 17 Dean Hausladen, Lino Lakes resident, spoke to the matter of the City establishing a storm water 18 utility. He noted that the concept has come forward before and he wonders if the same proposal is 19 under consideration. Mayor Rafferty remarked that the council is looking at the possibility of a 20 utility again, understanding the reality of the many services that are required of the City in the area of 21 storm water management. Mr. Hausladen also noted that he lives by Sunrise Park and he's 22 concerned about the use of chemicals on the lawn there; he experienced a situation where chemicals 23 were put down by the City and warning signs were posted but not soon enough to prevent him and 24 his dog from being impacted. 25 SETTING THE AGENDA 26 The agenda was approved as presented. 27 CONSENT AGENDA 28 Councilmember Ruhland moved to approve the Consent Agenda, Items 1A through 1D as presented. 29 Councilmember Lyden seconded the motion. Motion carried on a voice vote. 30 31 ITEM ACTION 32 Consideration of Expenditures: 33 A) January 25, 2021 (Check No. 113705 through 113784) 34 in the Amount of $679,119.19 35 B) Consider Approval of January 4, 2021 Council 36 Work Session Minutes 37 C) Consider Approval of January 11, 2021 Council 38 Minutes 39 D) Consider Approval of Advisory Board and EDAC Appts 40 FINANCE DEPARTMENT REPORT 41 There was no report from the Finance Department. Approved Approved Approved Approved 1 COUNCIL MINUTES DRAFT 42 ADMINISTRATION DEPARTMENT REPORT 43 3A) Consider Approval of Assignment and Assumption of Lease — New Creations — City 44 Administrator Cotton explained that staff is presenting a lease change to the City's tenants, New 45 Creations Childcare. The company is transitioning and this change in the lease relates to that change 46 from one entity to a new one. There is no change in the terms of the lease. 47 Councilmember Cavegn moved to approve the assignment and assumption of the lease as 48 recommended. Councilmember Ruhland seconded the motion. Motion carried on a voice vote. 49 (removed from 50 agenda prior to meeting) 51 3C) Consider Approval of COVID-19 Medical and Personal Leave of Absence Policy — Human 52 Resources Manager Sawyer explained that staff is seeking council approval of a policy that will cover 53 medical and personal leave of absences related to COVID 19. 54 55 Councilmember Cavegn asked if staff expects to request another continuation when this policy expires; 56 Ms. Sawyer said staff doesn't have enough information at this time to know. The policy is something 57 quite common at this time. 58 Councilmember Lyden moved to approve the policy as recommended. Councilmember Stoesz 59 seconded the motion. Motion carried on a voice vote. 60 PUBLIC SAFETY DEPARTMENT REPORT 61 4A) Consider Approval of Prosecution Contract for Services — Public Safety Director 62 Swenson reported that staff is requesting approval of a new contract with the current provider of 63 prosecution services to the City. He noted the basic terms of the proposed contract (including a 64 slight increase in cost). Staff recommends approval. 65 Councilmember Stoesz asked how many individuals of the firm are available to the City for services. 66 Director Swenson noted two attorneys and an administrative professional. 67 Councilmember Cavegn asked how many hours per month (estimate) are provided and Director 68 Swenson reviewed the type of services provided. 69 Councilmember Lyden moved to approve contract as presented. Councilmember Stoesz seconded 70 the motion. Motion carried on a voice vote. 71 PUBLIC SERVICES DEPARTMENT REPORT 72 5A) Oaks of Lino Park Property: i) Consider 2nd Reading of Ordinance No. 01-21, 73 Vacating Oaks of Lino Park Property — City Engineer Hankee reviewed the written report 74 recommending that the council procced with the vacation of land at Oaks of Lino Park. The matter 75 was discussed when the ordinance had its first reading at the last council meeting. Mayor Rafferty 76 noted his comfort with the sale; the Park Board has sent this forward. 77 Councilmember Ruhland moved to waive full reading of the ordinance as presented. Councilmember 78 Lyden seconded the motion. Motion carried on a voice vote. 79 2 COUNCIL MINUTES DRAFT 80 Councilmember Ruhland moved to approve the 2nd Reading of Ordinance No. 01-21 as presented. 81 Councilmember Lyden seconded the motion. Motion carried: Yeas, 5; Nays none. 82 ii) Consider Resolution No. 21-03, Approving Summary Publication of Ordinance No. 01- 83 21; 84 Councilmember Cavegn moved to approve Resolution No. 21-03 as presented. Councilmember 85 Stoesz seconded the motion. Motion carried on a voice vote. 86 iii) Consider Resolution No. 21-04 Authorizing the Conveyance of Land (Park, Oaks of 87 Lino) to Adjacent Property Owners. 88 Councilmember Cavegn moved to approve Resolution No. 21-04 as presented. Councilmember 89 Ruhland seconded the motion. Motion carried on a voice vote. 90 COMMUNITY DEVELOPMENT REPORT 91 6A) Consider Resolution No. 21-01, Accepting Quotes, and Awarding a Construction 92 Contract, 2020 Surface Water Maintenance Project 2— City Engineer Hankee reviewed her written 93 report. She noted the work locations proposed, the low quote received, and the estimated cost of 94 work. These are smaller sediment activities proposed and she noted that a storm water utility would 95 allow the City to do more extensive work. 96 Councilmember Stoesz asked about access and control over impact on people's property; Ms. Hankee 97 said necessary contracts have been made and erosion control will be handled appropriately. 98 Councilmember Cavegn moved to approve Resolution No. 21-01 as presented. Councilmember 99 Lyden seconded the motion. Motion carried on a voice vote. 100 6B) Consider Resolution No. 21-05, Approving Maintenance Agreement for Channel 101 Crossing, Nature's Refuge - City Engineer Hankee noted the City's approval of the final plat for this 102 development, including a culvert and roadway crossing. This agreement would be specific to this 103 culvert crossing and provides for City maintenance. 104 Councilmember Stoesz asked the average lifespan of a culvert and how replacement is handled; Ms. 105 Hankee said the lifespan is about fifty years and stormwater maintenance funds are the source of 106 replacement funding. 107 Councilmember Lyden moved to approve Resolution No. 21-05 as presented. Councilmember 108 Stoesz seconded the motion. Motion carried on a voice vote. 109 UNFINISHED BUSINESS 11 o There was no Unfinished Business. 111 112 NEW BUSINESS 113 There was no New Business. 114 115 COMMUNITY EVENTS 116 There were no events announced. 117 3 COUNCIL MINUTES 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 DRAFT COMMUNITY CALENDAR Community Calendar - A Look Ahead January 25, 2021 through February 8, 2021 4 Wednesday, January 27 6:30 pm, Zoom Environmental Board 4 Monday, February 1 6:00 pm, Council Chambers Council Work Session 4 Wednesday, February 3 6:30 pm, Zoom Park Board 4 Thursday, February 4 8:00 am, Zoom EDAC •& Monday, February 8 6:30 pm, Council Chambers City Council Meeting ADJOURN There being no further business, Councilmember Ruhland moved to adjourn at 7:00 p.m. Councilmember Cavegn seconded the motion. Motion carried on a voice vote. These minutes were considered and approved at the regular Council Meeting on February 8, 2021. Julianne Bartell, City Clerk Rob Rafferty, Mayor 4 STAFF ORIGINATOR: MEETING DATE: TOPIC: VOTE REQUIRED: BACKGROUND CITY COUNCIL AGENDA ITEM 1D Hannah Lynch, Finance Director February 8, 2021 Consider Resolution No. 21-09, Amending the 2021 Charter Commission Budget 3/5 Minnesota Statutes § 410.06 provides that cities shall pay for reasonable and necessary charter commission expenses. The 2021 City of Lino Lakes adopted budget includes line items of $1,500 for charter commission direct expenses and $1,000 for expenses related to minute taking for commissions meetings. Effective August 1, 2020, Minnesota Statutes § 410.06 was amended to increase the limit on annual charter commission expenses required to be reimbursed by the city. Under the new law, the charter commission reimbursable expense limit is a sliding schedule calculated as .07% of the city's current certified general property tax levy with a minimum of $1,500 and a maximum of $20,000. Prior to this law change the limit was set at $1,500. Under the new law and based on a 2021 General Operating Levy of $9,232,367, the amount of charter commission expenses that would be required to be reimbursed by the city is $6,462.00. The Lino Lakes Charter Commission is requesting council consideration of a budget amendment to allocate $4,962.00 of contingency funds towards charter commission direct expenditures. It should be noted that any funds allocated and not expended would but reflected in the city's General Fund fund balance at year-end. RECOMMENDATION Staff recommends the approval of Resolution No. 21-09, Amending the 2021 Charter Commission Budget ATTACHMENTS Resolution No. 21-09 CITY OF LINO LAKES RESOLUTION NO. 21-09 RESOLUTION AMENDING THE 2021 CHARTER COMMISSION BUDGET WHEREAS, the City Council has adopted a general operating budget for 2021, and WHEREAS, the City Council may authorize the transfer of unencumbered appropriations to other purposes, and WHEREAS, effective August 1, 2020, Minnesota Statutes § 410.06 was amended to increase the limit on annual charter commission expenses required to be reimbursed by the city, and WHEREAS, the Charter Commission is requesting a budget amendment to allocate contingency funds, and NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes, that the general operating budget for 2021 be amended as follows: EXPENDITURES Adopted Amended Adjustment Account Number Description Budget Budget Amount 101-405-4300-999 Professional Services - Charter Comm 1,500.00 6,462.00 4,962.00 101-499-4905-000 Contingency 75,000.00 70,038.00 -4,962.00 $ Adopted by the Council of the City of Lino Lakes this 8th day of February, 2021. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Rob Rafferty, Mayor ATTEST: Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 3A STAFF ORIGINATOR: Meg Sawyer, Human Resources Manager MEETING DATE: February 8, 2021 TOPIC: Consider Appointment of Paid On -Call Firefighter VOTE REQUIRED: 3/5 INTRODUCTION The Council is being asked to approve the appointment of Brett McReavy for a Paid On -Call Firefighter position at Fire Station 1. BACKGROUND Currently, the City has 8 firefighters at Fire Station 1 and 12 firefighters at Fire Station 2. A total count of 20 firefighters per station is considered fully staffed. At this time, staff has gone through a recruitment process, provided a conditional offer, and is recommending the approval of Brett McReavy for a Paid On -Call Firefighter position. Brett comes to us with 5 years of firefighting experience with the St. Anthony Fire Department and is an EMT. The hourly rate of pay would be at the 5 years of experience rate of $13.50 an hour. With the Council's approval, Brett would start in the position of Paid On -Call Firefighter on February 14, 2021. RECOMMENDATION Approve the appointment of Brett McReavy for a Paid On -Call Firefighter position. CITY COUNCIL AGENDA ITEM 4A STAFF ORIGINATOR: Public Safety Director John Swenson MEETING DATE: February 8, 2021 TOPIC: Counseling Contract for Services — LE -AST Services/Counseling LLC VOTE REQUIRED: 3/5 INTRODUCTION The LE -AST Counseling Services specializes in first responder support services and has worked with numerous police and fire agencies and is highly recommended by those agencies. BACKGROUND As part of the 2021 budgeting process, staff requested funding for first responder wellness programing that provides annual mental health check -ins, training and other resources to our police and fire responders needed for a successful career. Staff requested $5,000 in both the police (420) and fire (421) divisions' budgets for 2021 for this programing. Council approved the 2021 budget with a total of $10,000 between the police and fire budgets for first responder wellness. Staff has solicited information from police and fire staff as well as other agencies that have first responder wellness programs. After receiving feedback we are recommending that we enter into a one year contract with LE -AST Counseling Services for first responder wellness services. Some of the examples of the services included in this contract are: • Provide confidential counseling services to Department employees seeking assistance for stress related mental health issues that may affect work performance; • Provide mental health check-ups known as Check Up From The Neck Up sessions; • Provide training to the Department related to/and intended to promote the psychological and emotional health of Department employees; • Respond, when requested and available, to incidents identified by Department supervisory personnel as critical incidents; • Respond when requested and available, to support and advise the Crisis Intervention Team/Negotiators of the Department; • Periodically perform ride alongs with Department personnel; and • Any other services mutually agreed upon in writing between the parties. Under the terms of this contract LE -AST Counseling Services will be compensated $125 per hour for annual mental health check -ins for police and fire personnel, $130 per hour for individual counseling services, $150 per hour for mental health training. There is a not to exceed clause in the contract of $10,000. RECOMMENDATION Staff recommends approval of the counseling services contract with LE -AST Services/Counseling LLC. ATTACHMENTS Contract with LE -AST Services/Counseling LLC PROFESSIONAL SERVICES AGREEMENT WITH LEAST SERVICES/COUNSELING LLC I. OPENING PARAGRAPH Contract Number Contractor SSN or Federal ID Number 45-5313928 This Professional Services Agreement ("Agreement") is made effective as of the 1st day of January, 2021 by and between the City of Lino Lakes a Minnesota municipal corporation (the "City") and LEAST Services/Counseling LLC, a Minnesota limited liability company (the "Contractor") for services to be provided under the terms of this Agreement. II. RECITALS WHEREAS, the Contractor is a Minnesota limited liability company focused on counseling services for incidents arising in the City; WHEREAS, the Contractor represents that it has the requisite skills to assist City employees, officials, contractors and agents and policy makers in providing psychological services including counseling, consultation, and training to the Lino Lakes Department of Public Safety ("Professional Services"); WHEREAS, the City believes that the provision of Contractor's Professional Services to the Department promotes public health, safety, morals, and the general welfare; WHEREAS the City desires to engage the Professional Services of the Contractor, and the Contractor desires to assist the City with its Professional Services; and WHEREAS, the parties wish to set forth in writing the terms and conditions of this Agi eement. NOW, THEREFORE, in return for the mutual agreements set forth below, the parties agree as follows: III. SCOPE OF AGREEMENT AGREEMENT LEAST Services/Counseling agrees to provide psychological services including counseling, mental health check-ups, consultation, and training to the Lino Lakes Department of Public Safety. Examples of this service include: 1 412724v5 MJM BR270-24 • • • • • • • Provide confidential counseling services to Department employees seeking assistance for stress related mental health issues that may affect work performance; Provide mental health check ups known as Check Up From The Neck Up sessions; Provide training to the Department related to/and intended to promote the psychological and emotional health of Department employees; Respond when iequested and available to incidents identified by Department supervisory personnel as critical incidents; Respond when requested and available, to support and advise the Crisis Intervention Team/Negotiators of the Department; Periodically perform ride along with to Department police officers; and Any other services mutually agreed upon in writing between the parties. Confidential services will be provided via HIPPA compliant telehealth or at a location agreed upon by the Department employee and Contractor. The Contractor shall provide the required personnel and related support services to effectively and efficiently provide its Professional Services. IV. COMPENSATION The Contractor shall be compensated at a rate of $130 per hour for counseling and other general work $125 per hour for Mental Health Check -Ups and $150 per hour for mental health -related training, so long as the Contractor is providing its Professional Services to the satisfaction of the City. The Contractor will be compensated $150 per month for providing on -call services and for being available outside of normal business hours. This compensation is separate from any time spent responding to incidents where travel and crisis response is iequested, or substantial time on the phone is requested. The total compensation under this Agreement for Professional Services (including reimbursement expenses) shall not exceed $10,000.00 per 12-month period. Any expenses for supplies over $50.00 per month must be approved in advance by the Lino Lakes Department of Pubhc Safety. Receipts shall be provided to the City for all expenses for which reimbursement is sought. The Contractor shall be required to submit a monthly work time report to the Lino Lakes Department of Public Safety by the 15th of each month. The City will honor no claim for services not specified in this Agreement. V. RECORDS The Contractor shall maintain such records as are deemed necessary by the City to insure that the Professional Services are provided as represented by the Contractor. The Contractor shall maintain the records in a manner that insures confidentiality to service recipients; however the Contractor shall provide disclosure of identities to the City or a third party if so required by law or regulation. All reports provided to the Contractor shall be securely maintained in secure HIPPA compliant systems, locked file drawers or a locked room. 2 412724v5 MJM BR270-24 VI. EXCHANGE OF INFORMATION The Contractor acknowledges that the City may withhold information, data, or reports when the release of such information could compromise an ongoing criminal or civil investigation, when it contains information regarding child sexual abuse or juvenile offenders, or when dissemination is prohibited by law or regulation. The Contractor agrees that it will not distribute City Police Department reports to any third party, except the following Lino Lakes Department of Public Safety Attorney's Office, Anoka County Attoiney's Office, and Anoka County Probation Office The Contractor further agrees that it will not provide copies of City Police Department reports to victims or offenders and will refer any individual or entity that requests such information to the City Police Department. The Contractor agrees that it will not attach a City Police Department report to an Order for Protection. The Contractor's use of City Police Department reports for training or technical assistance must be pre -approved in writing by the City's Chief of Police, and Contractor s usage of such reports must be consistent with the requirements of any applicable local, state, or federal law, rule, of regulation. VII. EFFECTIVE DATE AND TERMINATION DATE This Agreement shall be in full force and effect from January 1, 2021 through December 31, 2021 unless otherwise extended by the Lino Lakes Department of Public Safety or terminated earlier under Paragraph XVII, Cancellation. VIII. ENTIRE AGREEMENT The entire agreement of the parties is contained in this document, Exhibit A, and any addenda or amendments signed by the parties. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter of this Agreement. This Agreement is valid only when signed by both parties. IX. SUBSTITUTIONS AND ASSIGNMENTS Professional Services by the Contractor will be performed by the Contractor. Upon the prior written approval of the City, the Contractor may substitute or assign the performance of the Professional Services. Said prior written approval must be evidenced by a written amendment of this Agreement signed by the City and the Contractor. X. CONTRACT ADMINISTRATION All provisions of this Agreement shall be coordinated and administered by the persons identified in Paragraph XVIII, Notices. XI. AMENDMENTS 3 412724v5 MJM BR270-24 No amendments may be made to this Agreement after signing by the parties, except for extensions of time, increases in compensation, or increases or reduction of the Professional Services. All amendments shall be in writing, signed by the City and the Contractor. XII. INDEPENDENT CONTRACTOR It is agreed that Contractor, its employees officers, agents, and assignees, will act as an independent contractor and acquire no rights to tenure, workers' compensation benefits, unemployment compensation benefits, medical and hospital benefits, sick and vacation leave severance pay, pension benefits, or other rights or benefits offered to employees of the City. XIII. CONTRACTORS INSURANCE The Contractor shall maintain the insurance coverage as set forth in Exhibit A during the term of this Agreement. XIV. DATA PRACTICES Data and information provided to Contractor under this Agreement or through the provision of services for the City under this Agreement shall be administered in accordance with Minnesota Statutes, Chapter 13, and all data on individuals shall be maintained in accordance with all applicable laws, rules, and regulations. XV. DISCRIMINATION The Contractor agrees not to discriminate in providing Piofessional Services under this Agreement on the basis of race, color, sex, creed, national origin, disability, age, sexual orientation, status with regard to public assistance, or religion. Violation of any this section may lead to immediate termination of this Agreement. XVI. APPLICABLE LAW The law of the State of Minnesota shall govern all interpretations of this Agreement, and the appropriate venue and jurisdiction for any litigation which may arise under the Agreement will be in and under those courts located within the State of Minnesota, regardless of the place of business, residence or incorporation of the Contractor. XVII. CANCELLATION This Agreement may be terminated by either party at any time with or without cause, upon thirty days written notice. In that case, the City shall only pay on a pro rata basis for Professional Services rendered in accordance with this Agreement prior to the termination date. 4 412724v5 MJM BR270-24 XVIII. NOTICES Any notice, approval, or demand authorized or required under this Agreement shall be in writing and shall be sent by U.S. first class mail to the other party as follows: To the Contractor: LEAST Services/Counseling LLC Steven M Wickelgren LMFT 14051 Burnhaven Dr. Suite 105 Burnsville, MN 55337 To the City: Lino Lakes Department of Public Safety XIX. CONFLICT OF INTEREST/CODE OF ETHICS The Contractor shall use best efforts to meet all professional obligations to avoid conflicts of interest and appearances of impropriety. In the event of a conflict the Contractor, with the consent of the City, shall arrange for suitable alternative representation. It is the intent of the Contractor to refrain from handling matters for any other person or entity that may pose a conflict of interest, or may not be in the best interests of the City. The Contractor agrees that it will not represent any other party or other client which may create a conflict of interest in its work with the City. If Contractor is unclear whether a conflict of interest exists, Contractor will immediately contact the Lino Lakes Department of Public Safety to request an interpretation. The Contractor agrees to be bound by the State of Minnesota's Code of Ethics. Contractor certifies that to the best of its knowledge all employees participating in this Agreement will comply with this Code. It is agreed by the parties that any violation of the Code of Ethics may be grounds for the termination of this Agreement. [The rest of this page was left blank intentionally.] 5 412724v5 MJM BR270-24 IN WITNESS WHEREOF, by attaching my signature below I represent that I have the requisite authority to enter into this Agreement on behalf of the City of Lino Lakes or LEAST Services/Counseling LLC andhave executed this Professional Services Agreement effective as of the date first written above. CITY OF LINO LAKES By By Mayor LEAST SERVICES/COUNSELING LLC By Its Owner 6 412724v5 MJM BR270-24 Public Safety Director EXHIBIT A Insurance Requirements General Liability: $1,000,000 $1,000,000 $2,000,000 $5,000 Each Occurrence Personal Injury/Advertising Injury Annual Aggregate Medical Payments (optional) Workers' Compensation: $100,000 $500,000 $100,000 Each Accident Policy Limit Each Disease Statutory Limits Apply These Workers' Compensation requirements listed herein are not mandatory until and unless the Contractor hires an employee or is otherwise required by law to provide workers' compensation insurance. Umbrella/Excess Liability: $1,000,000 Each Occurrence and Annual Aggregate 7 412724v5 MJM BR270-24 STAFF ORIGINATOR: MEETING DATE: TOPIC: VOTE REQUIRED: INTRODUCTION CITY COUNCIL AGENDA ITEM 6A Michael Grochala, Community Development Director February 8, 2021 Consideration of Resolution No. 21-06, Declare Intent to Reimburse from Bond Proceeds, 2021 Street Improvement Proj ect 3/5 Staff is requesting council approval to declare the City's intent to reimburse itself from bond proceeds for the proposed 2021 Street Improvement Projects. BACKGROUND On October 12, 2020 the City Council authorized the preparation of plans and specifications for the 2021 Street Improvement Project. The project includes street reconstruction and drainage improvements. The estimated project cost authorized in the 2021 — 2024 Street Reconstruction plan is $2,600,000. The projects will be financed by a combination of General Obligation Street Reconstruction Bonds and Municipal State Aid Street proceeds. The Internal Revenue Code requires cities to declare their intent to reimburse project costs incurred prior to receipt of bond proceeds. Preliminary expenditures such as architectural, engineering, surveying, bond issuance, and similar costs are exempt from this provision. The total amount of bonds issued may be less than the authorized limit. Approval of the Intent to Bond resolutions does not obligate the City to issue bonds. RECOMMENDATION Staff is recommending adoption of Resolutions No. 21-06. ATTACHMENTS 1. Resolution No. 21-06 CITY OF LINO LAKES, MINNESOTA RESOLUTION NO. 21-06 DECLARING THE OFFICIAL INTENT OF THE CITY OF LINO LAKES TO REIMBURSE CERTAIN EXPENDITURES FROM THE PROCEEDS OF BONDS TO BE ISSUED BY THE CITY (2021 Street Improvement Project) WHEREAS, the Internal Revenue Service has issued Treas. Reg. § 1.150-2 (the "Reimbursement Regulations") providing that proceeds of tax-exempt bonds used to reimburse prior expenditures will not be deemed spent unless certain requirements are met; and WHEREAS, the City expects to incur certain expenditures that may be financed temporarily from sources other than bonds, and reimbursed from the proceeds of a tax-exempt bond; WHEREAS, the City has determined to make this declaration of official intent ("Declaration") to reimburse certain costs from proceeds of bonds in accordance with the Reimbursement Regulations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES AS FOLLOWS: 1. The City proposes to undertake certain street=reconstruction and surface water management improvements on 4th Avenue (Main Street to Pine Street), Joyer Lane, Karth Road, Talle Lane, Canfield Road and Gaage Lane, as more fully described in the City's 2020-2024 Street Reconstruction Plan (the "Project"). 2. The City reasonably expects to reimburse the expenditures made for certain costs of the Project from the proceeds of bonds in an estimated maximum principal amount of $2,600,000.00. All reimbursed expenditures will be capital expenditures, costs of issuance of the bonds, or other expenditures eligible for reimbursement under Section 1.150-2(d)(3) of the Reimbursement Regulations. 3. This Declaration has been made not later than 60 days after payment of any original expenditure to be subject to a reimbursement allocation with respect to the proceeds of bonds, except for the following expenditures: (a) costs of issuance of bonds; (b) costs in an amount not in excess of $100,000 or 5 percent of the proceeds of an issue; or (c) "preliminary expenditures" up to an amount not in excess of 20 percent of the aggregate issue price of the issue or issues that finance or are reasonably expected by the City to finance the project for which the preliminary expenditures were incurred. The term "preliminary expenditures" includes architectural, engineering, surveying, bond issuance, and similar costs that are incurred prior to commencement of acquisition, construction or rehabilitation of a project, other than land acquisition, site preparation, and similar costs incident to commencement of construction. 4. This Declaration is an expression of the reasonable expectations of the City based on the facts and circumstances known to the City as of the date hereof. The anticipated original expenditures for the Project and the principal amount of the bonds described in paragraph 2 are consistent with the City's budgetary and financial circumstances. No sources other than proceeds of bonds to be issued by the City are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside pursuant to the City's budget or financial policies to pay such Project expenditures. 5. This Declaration is intended to constitute a declaration of official intent for purposes of the Reimbursement Regulations. Adopted by the Council of the City of Lino Lakes this 8th day of February, 2021. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Rob Rafferty, Mayor ATTEST: Julianne Bartell, City Clerk Document comparison by Workshare 10.0 on Monday, January 4, 2021 9:13:27 AM Input: Document 1 ID PowerDocs://DOCSOPEN/695982/1 Description DOCSOPEN-#695982-v1-ReimbursementResolution - _2021_Street Improvement_Project Document 2 ID PowerDocs://DOCSOPEN/695982/2 Description DOCSOPEN-#695982-v2-ReimbursementResolution - _2021_Street Improvement_Project Rendering set Standard Legend: Insertion Deletion Movcd from Moved to Style change Format change Movcd deletion Inserted cell Deleted cell Moved cell Split/Merged cell Padding cell Statistics: Count Insertions 3 Deletions 0 Moved from 0 Moved to 0 Style change 0 Format changed 0 Total changes 3 STAFF ORIGINATOR: MEETING DATE: TOPIC: VOTE REQUIRED: INTRODUCTION CITY COUNCIL AGENDA ITEM 6B Diane Hankee PE, City Engineer February 8, 2021 2021 Street Improvement Project i. Consider Resolution No. 21-07, Accepting bids, Awarding a Construction Contract ii. Consider Resolution No. 21-08, Approving Construction Services Contract with WSB & Associates 3/5 Staff is requesting council's consideration to accept bids, award a construction contract, and approve a construction services contract for the 2021 Street Improvement Project. BACKGROUND On December 14, 2020, the City Council ordered the project and authorized the advertisement for bid for the 2021 Street Improvement Projects. The proposed 2021 Street Improvement Project include: Base Bid: Street Reconstruction - Full Depth Reclamation, spot subgrade repairs, and culvert replacements: • 4th Avenue between Main Street and Pine Street • Joyer Lane between Birch Street and Karth Road • Karth Road between Joyer Lane and the cul-de-sac • Talle Lane between Karth Road and Canfield Road • Canfield Road between Talle Lane and Gaage Lane • Gaage Lane between Canfield Road and Birch Street Street Rehabilitation - Full Depth Reclamation, spot curb and gutter and storm sewer repairs: • Forsham Lake Drive between Lake Drive and Stage Coach Trail • Stage Coach Trail from the cul-de-sac to approximately 1,400 feet north • Post Road between Stage Coach Trail and Stage Coach Trail Watermain Repair: • Bolt replacement on identified gate valves and to check two water services on Forsham Lake Drive, Stage Coach Trail and Post Road. The Street Rehabilitation project included two alternative bids, in the event bid prices permitted additional work within budget: Alternate No. 1- Bituminous Overlay of Oak Lane and Knoll Drive. Alternate No. 2- Bituminous Overlay of James Street. Bids were received on Friday, January 29, 2021. A total of seven bids were received. As shown below: CONTRACTOR TOTAL BASE BID TOTAL BASE BID + ALT 1 TOTAL BASE BID + ALT 2 TOTAL (BASE BID + ALT 1 + ALT 2) T.A. Schifsky & Sons, Inc. $1,997,794.23 $2,112,930.23 $2,064,869.23 $2,180,005.23 Valley Painting, Inc. $1,993,687.68 $2,118,819.03 $2,069,931.18 $2,195,062.53 North Valley, Inc. $2,113,725.57 $2,231,271.48 $2,183,961.94 $2,301,507.85 Forest Lake Contracting $2,324,517.70 $2,475,256.82 $2,419,483.94 $2,570,223.06 Northwest $2,335,879.65 $2,488,288.69 $2,429,667.30 $2,582,076.34 Park Construction Co., Inc. $2,479,866.35 $2,617,859.75 $2,559,990.35 $2,697,983.75 Dresel Contracting $3,796,739.21 $3,937,293.50 $3,883,198.82 $4,023,753.11 The low bid was submitted by T.A. Schifsky & Sons, Inc. in the amount of $2,180,005.23 for the base bid and the bid alternates. Alternates 1 & 2, in the amounts of $115,136.00 and $67,075.00 respectively, are under the available budget and are being recommended for award. The total estimated project cost for the Street Reconstruction portion of the project, including soft costs and contingencies, is $1,800,000.00. This under the original $2,600,000.00 authorized in the 2021-2024 Street Reconstruction Plan. This portion of the project will be funded through Street Reconstruction Bonds. The total estimated project cost for the Street Rehabilitation portion of the project, including soft costs and contingencies, is $823,000.00. This under the budget planned for 2021. This portion of the project will be funded through Pavement Management funds and the Water Operating fund. The completion date for this project is October 29, 2021. WSB and Associates has submitted a proposal to complete the construction services for the Street Reconstruction portion of the project in the amount of $75,390.00 and for the Street Rehabilitation portion of the project $35,798.00. For a total amount of $111,188.00. This amount is 5.1 % of the construction cost. RECOMMENDATION Staff recommends adoption of Resolution No. 21-07, Accepting the Bid and Awarding a Construction Contract for the 2021 Street Improvement Projects in the amount of $2,180,005.23 to T.A. Schifsky & Sons, Inc., and adoption of Resolution No. 21-08 Approving the Construction Services Contract with WSB for the 2021 Street Improvement Projects, in the amount of $111,188.00. ATTACHMENTS 1. Resolutions 21-07 & 21-08 2. Bid Tabulation 3. WSB Proposal CITY OF LINO LAKES RESOLUTION NO. 21-07 ACCEPTING BASE BID AND AWARDING A CONSTRUCTION CONTRACT 2021 STREET IMPROVEMENT PROJECTS WHEREAS, pursuant to an advertisement for bids for the construction of the 2021 Street Improvement Projects, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement; and CONTRACTOR TOTAL BASE BID TOTAL BASE BID + ALT 1 TOTAL BASE BID + ALT 2 TOTAL (BASE BID + ALT 1 + ALT 2) T.A. Schifsky & Sons, Inc. $1,997,794.23 $2,112,930.23 $2,064,869.23 $2,180,005.23 Valley Painting, Inc. $1,993,687.68 $2,118,819.03 $2,069,931.18 $2,195,062.53 North Valley, Inc. $2,113,725.57 $2,231,271.48 $2,183,961.94 $2,301,507.85 Forest Lake Contracting $2,324,517.70 $2,475,256.82 $2,419,483.94 $2,570,223.06 Northwest $2,335,879.65 $2,488,288.69 $2,429,667.30 $2,582,076.34 Park Construction Co., Inc. $2,479,866.35 $2,617,859.75 $2,559,990.35 $2,697,983.75 Dresel Contracting $3,796,739.21 $3,937,293.50 $3,883,198.82 $4,023,753.11 WHEREAS, it appears that T.A. Schifsky & Sons, Inc. is the lowest responsible bidder; and WHEREAS, the City Council finds that it would be in the best interest of the city to proceed with Base Bid and Alternates 1 and 2, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with T.A. Schifsky & Sons, Inc., in the amount of $2,180,005.23 by the name of the City of Lino Lakes for the Base Bid, Alternate 1, and Alternate 2 construction of the 2021 Street Improvement Projects according to the plans and specifications approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidder the Bid Bonds made with their bids, except that the deposits of the successful bidder and the next two lowest bidders shall be retained until a contract has been signed. Adopted by the Council of the City of Lino Lakes this 8th day of February, 2021. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Rob Rafferty, Mayor ATTEST: Julianne Bartell, City Clerk CITY OF LINO LAKES RESOLUTION NO. 21-08 APPROVING THE CONSTRUCTION SERVICES CONTRACT 2021 STREET IMPROVEMENT PROJECTS WHEREAS, pursuant to the City Council awarding a construction contract to T.A. Schifsky & Sons, Inc. in the amount of $2,180,005.23, on February 8, 2021 ; and WHEREAS, WSB and Associates has submitted a proposal to complete the construction services for the 2021 Street Improvement Projects in the amount of $111,188.00; and WHEREAS, the City Council finds that it would be in the best interests of the city to proceed with the construction oversight and administration, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, the Mayor and Clerk are hereby authorized and directed to enter into a contract with WSB, in the name of the City of Lino Lakes for the construction services of 2021 Street Improvement Projects. Adopted by the Council of the City of Lino Lakes this 8th day of February, 2021. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Rob Rafferty, Mayor ATTEST: Julianne Bartell, City Clerk BID TABULATION SUMMARY PROJECT: 2021 Street Improvement Projects S.A.P. 210-103-003 OWNER: City of Lino Lakes, MN WSB PROJECT NO.: 017006-000 Bids Opened: Friday, January 29, 2021, at 10:00 am BASE BID ALTERNATE 1 ALTERNATE 2 GRAND TOTAL BID Oak Neighborhood Overlay Surface James Street Overlay BASE BID AND Contractor Bid Security (5%) Improvements Surface Improvements ALT 1 AND ALT 2 1 T. A. Schifsky & Sons, Inc. X $1,997,794.23 $115,136.00 $67,075.00 $2,180,005.23 2 Valley Paving, Inc. X $1,993,687.68 $125,131.35 $76,243.50 $2,195,062.53 3 North Valley, Inc. X $2,113,725.57 $117,545.91 $70,236.37 $2,301,507.85 4 Forest Lake Contracting X $2,324,517.70 $150,739.12 $94,966.24 $2,570,223.06 5 Northwest X $2,335,879.65 $152,409.04 $93,787.65 $2,582,076.34 6 Park Construction Company X $2,479,866.35 $137,993.40 $80,124.00 $2,697,983.75 7 Dresel Contracting X $3,796,739.21 $140,554.29 $86,459.61 $4,023,753.11 Engineer's Opinion of Cost $2,218,729.00 $128,132.20 $74,450.00 $2,421, 311.20 I hereby certify that this is a true and correct tabulation of the bids as received on January 29, 2021 Diane Hankee, PE Denotes corrected figure K1017006-0001Admi,, Construction AdminISAMPLE bid Tab Summary wsbl January 29, 2021 Mr. Michael Grochala Community Development Director City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55014 Re: Proposal to Complete 2021 Street Improvement Project Construction Inspection Services Dear Mr. Grochala: o WSB & Associates, Inc. is pleased to present this proposal to you for construction U administration and inspection services associated with the City's 2021 Street Improvement Project. The project includes: m 2021 Street Reconstruction Project: Full Depth Reclamation (approximately 2.2 miles) — Joyer Lane, Karth Road, Talle Lane, Canfield Road, and Gaage Lane neighborhood roadways, and 4th Avenue (Main Street to Pine Street). The engineer's estimated construction cost is $1,699,000.00. 2021 Street Rehabilitation Project: Full Depth Mill and Overlay / Reclamation (approximately 0.6 miles) — Forsham Lake Drive, Post Road, and Stage Coach Trail (from cul du sac north 1,400 feet) and water system 2 repairs. The engineer's estimated construction cost is $520,000.00. J Thin Overlay (approximately 1.6 miles) — James Street, Knoll Drive and Oak Lane as a * Bid Alternate. The engineer's estimated construction cost is $204,000.00. a Scope of Engineering Services W The construction engineering services for the 2021 Street Improvement Project include contract administration, municipal state aid reporting, construction observation, construction staking, and construction coordination with adjacent landowners. Below is a detailed description of the engineering services and WSB's proposed approach. w a. Project Management/Contract Administration Contract Administration includes holding meetings with the contractor & City of Lino Lakes (preconstruction & weekly construction), material tracking and measurement, processing monthly quantities for pay vouchers, and resident communication. S:\Community Development\Projects\Capital Improvement Projects\2020 Street Rehabilitation Project\Budget\WSB\Construction Services\20200303 Construction Services Proposal.docx Mr. Michael Grochala January 29, 2021 Page 2 b. Construction Observation WSB will provide an experienced engineering specialist whose responsibilities will include communicating with the Contactor as an agent of the City, calculating and keeping track of daily construction quantities and costs, addressing public comments, and work with the Contractor to assist with a quality constructed product. The construction observer will use the City's Standard Specifications for Contraction for construction standards. They will track and measure quantities for payment on a daily basis and coordinate material testing. c. Construction Staking (Survey) WSB will provide construction survey including blue top alignment grading and record data for the storm sewer on Talle Lane. Proposed Fee The construction services engineering fee to complete the Street Reconstruction Project is $75,390.00 and for the Street Rehabilitation Project is $35,798.00. For a total not to exceed amount of $111,188.00. Materials testing will be covered under a separate scope of services. This letter represents our understanding of the 2021 Street Improvement Project and the proposed scope of services. If you are in agreement with the scope of services and proposed fee, please sign in the appropriate space below and return one copy to us. If you have any questions, please feel free to call me at 763-287-7167. Thank you. Sincerely, Edward C. Youngquist Project Engineer ,/tAdc t t, Brian Bourassa Client Representative ACCEPTANCE: The City of Lino Lakes hereby accepts the WSB proposal of $111,188.00 for all services outlined in this letter. City of Lino Lakes Name Title Date S:\Community Development\Projects\Capital Improvement Projects\2020 Street Rehabilitation Project\Budget\WSB\Construction Services\20200303 Construction Services Proposal.docx