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Home My WebLink About08-04-2005 Charter Minutes Charter Commission August 4, 2005 Page 1 APPROVED 1 2 CITY OF LINO LAKES 3 CHARTER COMMISSION 4 5 6 DATE : August 4, 2005 7 TIME STARTED : 6:35 P.M. 8 TIME ENDED : 8:24 P.M. 9 MEMBERS PRESENT : Bening,Dahl,Aldentaler,Trehus, Handrick,Vacha 10 Duffy, Bor,Richard Williams,Rosemary Williams, 11 Storberg, Zastrow and Carlson 12 MEMBERS EXCUSED : Warren 13 MEMBERS UNEXCUSED : Montain 14 STAFF MEMBERS PRESENT : City Clerk,Ann Blair (part) 15 16 17 CALL TO ORDER AND ROLL CALL 18 19 Chair Trehus called the regular meeting of the Lino Lakes Charter Commission to order at 6:34 20 p.m. on August 4, 2005. �21 22 APPROVAL OF AGENDA 23 24 Chair Trehus added Item 5F, Council Minutes Discussion. 25 26 OPEN MIKE 27 28 No one was present for open mike. 29 30 APPROVAL OF MINUTES 31 32 Janua�l3, 20052005—Commissioner Storberg referred to page 3,paragraph 2, and requested that 33 paragraph be removed from the minutes. 34 35 MOTION by Commissioner Vacha, seconded by Commissioner Duffy,to approve the January 36 13, 2005 Charter Commissioner minutes as amended. Motion carried with Commissioner 37 Bening abstaining. 38 39 April 14, 20052005—Chair Trehus advised he has many corrections to make to the minutes. He 40 proposed he correct the minutes and have them distributed for approval at the next meeting. 41 42 Commissioner Storberg referred to page 7, line 3, and corrected the word"sated"to "stated". s'1 1 Charter Commission August 4, 2005 Page 2 APPROVED 43 MOTION by Commissioner Duffy, seconded by Commissioner Handrick, to table the April 14, 44 2005 Charter Commission minutes to the next meeting. Motion carried with Commissioner 45 Bening abstaining. 46 47 May 5, 2005—MOTION by Commissioner Aldentaler, seconded by Commissioner Vacha, to 48 approve the May 5, 2005 Charter Commissioner minutes, as presented. Motion carried with 49 Commissioner Bening abstaining. 50 51 Commissioner Bening requested the Commission receive the minutes before the next meeting 52 packet goes out. 53 54 Chair Trehus asked the City Clerk to distribute the draft minutes to all members that have e-mail. 55 56 Commissioners Zastrow, Carlson and Bor arrived at the meeting at 6:52 p.m. 57 58 The Commissioner recessed to the Council Chambers for a group photo. 59 60 DISCUSSION ITEMS 61 62 Road Reconstruction Projects—Chair Trehus distributed copies of the feasibility studies for the ^63 current road reconstruction projects, Shenandoah are and West Shadow Lake Drive area. He 64 stated those are the two projects the City is undertaking for the 2005 referendum. He also 65 referred to an update on the projects provided in the packets from the Community Development 66 Director. 67 68 Chair Trehus advised he is involved with one of the projects. There was a neighborhood meeting 69 but not all the residents were notified about the meeting. He stated he would have liked the 70 meetings to start sooner due to the many components of the project. There was a petition 71 submitted from residents to order the feasibility study. Residents thought they were petitioning 72 for a feasibility study only but now the project is now going through the entire City process. 73 74 Chair Trehus suggested the Commission discuss this issue with the Community Development 75 Director at the joint Council/Charter Commission meeting. He stated one reason the 76 neighborhood meeting was so late in the process was due to the Charter requirement that the City 77 wait one year after the project failed the last time. 78 79 Commissioner Duffy suggested the Commission look at the Charter and possibly amend it to 80 eliminate the one-year waiting period after a project has failed. 81 82 Pavement Management Policy/Plan—Chair Trehus advised everyone received a copy of the 83 Pavement Management Policies in their packet. He referred to the section regarding Assessment 84 Rate noting the cost has almost tripled in the last two years due to the new policy. 85 86 2 Charter Commission August 4, 2005 Page 3 APPROVED 87 Communication to Residents—Chair Trehus stated their was a memo from the City 88 Administrator in the packets indicating the proposal for hiring a communications specialist to 89 develop and implement a communication plan failed by a 2-2 vote of the Council. 90 91 Commissioner Dahl stated that for her,the proposal came in too late. She stated it would have 92 been better if the plan had started last fall. Also,the City did not know how much it was going to 93 cost. The bid was for$26,000 - $27,000 but that did not include expenses,materials or any 94 mailings to residents. She stated that she and Councilmember Carlson had asked for a 95 communication plan much earlier and noting came from that. There was also no guarantee the 96 plan would have worked. 97 98 Chair Trehus stated he does hope the Council agrees that the City does need a communication 99 plan. However,timing is an issue. The Charter Commission role in this is to understand the 100 process and see if the process should be changed. This issue will be discussed further at the joint 101 meeting. The Commission may suggest the Charter be amended at some point in time. 102 103 Commissioner Bor stated it is not a Charter issue if the referendum and road reconstruction 104 process is being followed according to the Charter. 105 106 Commissioner Bening stated the Commission role is to frame and amend the Charter. The 07 Commission does not need to get into so much detail such as the engineering aspect of road _08 reconstruction projects. 109 110 Five-Year Plan—Chair Trehus stated an update regarding the Five-Year Plan was included in ill the packets. 112 113 Commissioner Term Expirations—Chair Trehus advised every two years some of the 114 Commissioner's terms expire. He stated the following Commissioner's terms expire at the end 115 of this year: Aldentaler,Dahl,Bening,Montain, Trehus, Vacha, Richard Williams, and Zastrow. 116 He distributed applications and asked those Commissioner's to fill them out and resubmit. 117 118 Chair Trehus stated all application should be submitted to him. He noted there is no limit to the 119 numbers of terms a Commissioner can serve. 120 121 Council Minutes—Chair Trehus stated many Commissioners are reviewing the Council minutes 122 on the City's web site. However, the web site is not up to date. The City Clerk has indicated the 123 delay to improve. If any Commissioners would like the Council minutes included in their 124 packets or e-mailed to them let the City Clerk know. 125 126 Commissioner Dahl indicated she would talk to the City Clerk about sending hard copies of the 127 minutes to Commissioner Vacha and Aldentaler. She will also speak to the City Clerk about the 128 delay in getting Council minutes on the City's web site. ,--%129 130 3 Charter Commission August 4, 2005 Page 4 APPROVED 131 NEW BUSINESS 132 133 Set October 13, 2005 Agenda—Chair Trehus advised the following items would appear on the 134 October 13, 2005 Charter Commission agenda: 135 136 1. Call to Order and Roll Call 137 138 2. Approval of Agenda 139 14o 3. Open Mike 141 142 4. Joint Meeting with Council 143 A. Road Reconstruction 144 B. Pavement Management Report 145 C. Communication to the Residents 146 D. Five-Year Plan 147 E. Eminent Domain Information/Discussion 148 149 5. Brief Recess 150 ,..,�51 6. Approval of Minutes .52 A. April 14, 2005 153 B. August 4, 2005 154 155 7. Old Business 156 157 8. New Business 158 A. Discussion of Term Limits of Commissioner's within the Charter By-laws 159 B. Discussion Pertaining to the Definition of the Commission's Role 160 C. Annual Charter Commission Report 161 D. Set Agenda for January 12, 2006 Meeting 162 163 8. Adjourn 164 165 Commissioner Bening suggested a discussion regarding the possible amendment of the Charter 166 excluding Council Member's from the Charter Commission also be added to the agenda. 167 168 A vote was taken on adding this issue to the agenda. A discussion of amending the Charter to 169 exclude Council Member's from the Charter Commission will not be added to the agenda for 170 discussion. 171 172 It was noted that Commissioner Bening would forward any information received from the ,s,173 League of Minnesota Cities regarding Eminent Domain to the Commission prior to the next 174 meeting. 4 Charter Commission August 4, 2005 Page 5 10-IN APPROVED 175 176 ADJOURN 177 178 MOTION by Commissioner Zastrow, seconded by Commissioner Duffy, to adjourn the meeting 179 at 8:24 p.m. Motion carried unanimously. 180 181 Respectfully Submitted, 182 183 Kim Points 184 TimeSaver Off Site Secretarial, Inc. 185 100` 5