HomeMy WebLinkAbout03-30-2021 Council Special Meeting MinutesCOUNCIL MINUTES
APPROVED
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2 LINO LAKES CITY COUNCIL
3 SPECIAL MEETING
4 MINUTES
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6 DATE March 30, 2021
7 TIME STARTED 6*00 p.m.
8 TIME ENDED 6:28 p.m.
9 MEMBERS PRESENT Councilmember Stoesz, Lyden,
10 Ruhland, Cavegn and Mayor Rafferty
11 MEMBERS ABSENT None
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13 The council meeting was held telephonically on the Zoom Meeting platform and as allowed by
14 Minnesota Statutes 13D.021.
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16 Staff members present: City Administrator Sarah Cotton; Community Development Director
17 Michael Grochala; City Clerk Julie Bartell
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19 PUBLIC COMMENT
20 There were no public comments.
21 SETTING THE AGENDA
22 The agenda was approved as presented.
23 CONSENT AGENDA
24 There were no Consent Items.
25 FINANCE DEPARTMENT REPORT
26 There was no report from the Finance Department.
27 ADMINISTRATION DEPARTMENT REPORT
28 1) Consider Resolution No. 21-28, Authorizing Execution of a License Agreement with
29 The State of Minnesota For Use of the Lino Lakes Recreation Center as a COVID49 Public
30 Vaccination Site — Community Development Director Grochala explained that the City was very
31 recently approached by the State of Minnesota requesting the opportunity to utilize the former
32 YMCA building as a COVID 19 Vaccine facility. The State is working hard to open up vaccine
33 facilities. Staff has worked with the State to quickly evaluate the facility. An agreement for the
34 use is under review by the City Attorney. Mr. Grochala explained the proposed term of the
35 agreement, the proposed licensing fee (base rent and building operations cost) and operation hours
36 of the facility. Staff has put together conservative estimates on the utility costs and is using those
37 for a not to exceed figure that has been preauthorized by the State. Charges will probably be less
38 than those estimates. Any use after the end date would require council approval. A State
39 reprsentative is on line to answer questions.
40 Mayor Rafferty received confirmation that the not to exceed number would be able to grow if there
41 was an extension past June 30t''
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COUNCIL MINUTES
APPROVED
42 Councilmember Lyden asked how staff determined the base rent. Mr. Grochala explained that it is
43 based on square footage, at $10 per square foot, totaling in the range of $37,000. That rate is based
44 on what the City charges for a portion of the City Hall facility.
45 Jamie Wallerstedt, State of Minnesota, offered thanks to the City staff for working on this
46 agreement so quickly. She explained her role at the State and the need to work expediently on
47 matters such as this. She thanked the City for the opportunity to rent the facility.
48 Councilmember Ruhland asked how the State is doing in the area of vaccinations; what's the
49 prognosis on finishing the program. Ms. Wallerstedt said she is from Emergency Operations and so
50 she is more on the operational side and some of those questions are more MDH and policy based.
51 Her area is to work on getting vaccines out the door for use within one week. She knows that 86%
52 of the vaccines received by the State have gone out the door for use. As far as moving past June
53 30t', Ms. Wallerstedt said based on what they are seeing now, it's difficult to definitively say they
54 will be done on that date. Councilmember Ruhland asked when the final consultant's report will be
55 done for the building and Mr. Grochala said mid -April.
56 Councilmember Stoesz asked how big of an area the facility will serve and where the next closest
57 facility will be located. Ms. Wallerstedt noted other sites in greater Minnesota; sites will be
58 decided based on how much vaccine becomes available for distribution. The metro area sites are St.
59 Paul, Mall of America and the Minneapolis Convention Center. The sites are intended to be
60 regional. Councilmember Stoesz asked if the aquatics area would be open for preparations earlier
61 than June 30th if necessary for future uses; Mayor Rafferty suggested that the vaccine use will not
62 disallow the City from entry and needs related to reuse; Ms. Wallerstedt concurred noting that open
63 communication with the clinic will be needed.
64 Councilmember Cavegn asked how the center staff will be chosen; he'd like to see local medical
65 providers if possible. Ms. Wallerstedt explained that the medical providers (a company named
66 Specialists) will hire the staff from the local (metro area) pool of workers.
67 Mayor Rafferty asked how the necessary equipment will be brought in (i.e. refrigeration for
68 vaccine); Ms. Wallerstedt said there are options including specialized coolers. Mayor Rafferty
69 asked if the other sites are up and running; Ms. Wallerstedt said yes. Mayor Rafferty asked about
70 entrance and exit and Ms. Wallerstedt said they are working on final details currently, adding that
71 they do like to have one way flow so may consider renting an ADA acceptable ramp for a door or
72 they could also separate people to go in and out the same door.
73 Councilmember Stoesz asked if there will be temporary signs involved and Community
74 Development Director Grochala said the agreement includes language that allows for required
75 signage including a banner.
76 Mayor Rafferty thanked staff for their efforts in bringing this forward quickly.
77 Councilmember Stoesz moved to approve Resolution No. 21-28 as presented. Councilmember
78 Cavegn seconded the motion. Motion carried; Yeas, 5; Nays none.
79 PUBLIC SAFETY DEPARTMENT REPORT
80 There was no report from the Public Safety Department.
81 PUBLIC SERVICES DEPARTMENT REPORT
82 There was no report from. the Public Services Department.
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COUNCIL MINUTES
APPROVED
83 COMMUNITY DEVELOPMENT REPORT
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There was no report from the Community Development Department.
UNFINI5IIED BUSINESS
There was no Unfinished Business.
NEW BUSINESS
There was no New Business.
COMMUNITY EVENTS
There were no events announced.
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There being no further business, Councihnember Cavegn moved to adjourn at 6:28 p.m.
Councilmember Ruhland seconded the motion. Motion carried on a voice vote.
These minutes were considered and approved at the regular Council Meeting on April 12, 2021.
104 Julianne Bartell, City
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Rafferty, Mayor