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Home My WebLink About04-12-2021 Council Meeting MinutesCOUNCIL MINUTES APPROVED 1 2 LINO LAKES CITY COUNCIL 3 REGULAR MEETING 4 MINUTES 5 6 DATE April 12, 2021 7 TIME STARTED 6:30 p.m. 8 TIME ENDED 7:20 p.m. 9 MEMBERS PRESENT : Councilmember Stoesz, Lyden, 10 Ruhland, Cavegn and Mayor Rafferty 11 MEMBERS ABSENT 12 13 Staff members present: City Administrator Sarah Cotton; Community Development Director 14 Michael Grochala; Public Safety Director John Swenson; Public Services Director Rick DeGardner; 15 Human Resources Manager Meg Sawyer; City Planner Katie Larsen; City Engineer Diane Hankee; 16 City Clerk Julie Bartell 17 18 PUBLIC COMMENT 19 There were no public comments. 20 SETTING THE AGENDA 21 The agenda was approved as presented. 22 CONSENT AGENDA 23 24 25 26 27 28 29 30 31 32 33 34 35 Councilmember Lyden moved to approve the Consent Agenda, Items lA through 1F as presented. Councilmember Ruhland seconded the motion. Motion carried on a voice vote. ITEM ACTION Consideration of Expenditures: A) April 12, 2021 (Check No. 114087 through 114188) in the Amount $765,531.74 B) Consider Approval of March 22, 2021 Council Work Session Minutes C) Consider Approval of March 22, 2021 Council Minutes D) Consider Approval of March 18, 2021 Special Work Session Minutes 36 E) Consider Approval of March 30, 2021 Special Council 37 Meeting Minutes 38 F) Consider Approval of Easy CIP Annual License Invoice 39 FINANCE DEPARTMENT REPORT 4o There was no report from the Finance Department. Approved Approved Approved Approved Approved Approved 1 COUNCIL MINUTES 41 ADMINISTRATION DEPARTMENT REPORT 42 3A) Consider Appointment of Public Safety Investigative Assistant —Human Resources 43 Manager Sawyer read her written report. 44 Councilmember Cavegn moved to approve the appointment of Tanya Schaaf as presented. 45 Councilmember Lyden seconded the motion. Motion carried on a voice vote. 46 PUBLIC SAFETY DEPARTMENT REPORT 47 There was no report from the Public Safety Department. 48 PUBLIC SERVICES DEPARTMENT REPORT 49 5A) Consider Resolution No. 21-32, Awarding Contract For Hard Court Facility at Birch 50 Street and Centerville Road — Public Services Director DeGardner reviewed his written report, 51 noting past council consideration, receipt of bids for the work, funding sources and the staff 52 recommendation to proceed. 53 Councilmember Stoesz asked if the contractor has experience within the City and Mr. DeGardner 54 said they are currently working on the NE Drainage project. 55 Councilmember Lyden said he will be voting "no" based on priorities, noting the importance of 56 reopening the YMCA facility. 57 Councilmember Stoesz moved to approve Resolution No. 21-32 as presented. Councilmember 58 Ruhland seconded the motion. Motion carried on a voice vote; Councilmember Lyden and Cavegn 59 voted nay. 60 5B) Consider Resolution No. 21-29, Accepting Quote and Awarding Contract, 2021 Trail 61 Maintenance Project — City Engineer Hankee reported that staff has been working to receive 62 quotes to repair trails within the City (location noted) and to bring trail compliance to the ADA. A 63 low quote has been identified and staff is prepared to contract. 64 Councilmember Cavegn asked for the length of the section to be repaired; staff said it is about 700 65 feet adding that a big part of the cost is ADA improvements. 66 Mayor Rafferty noted that this is a reinvestment in the community and he thanks the City's Park 67 Board for their recommendation. 68 Councilmember Lyden moved to approve Resolution No. 21-29 as presented. Councilmember 69 Cavegn seconded the motion. Motion carried on a voice vote. 70 COMMUNITY DEVELOPMENT REPORT 71 6A) ) Watermark 4th Addition: i. Consider Resolution No. 21-20 Approving PUD 72 Final Plan/Final Plat; ii. Consider Resolution No. 21-21 Approving Development Agreement 73 and Planned Unit Development Agreement; in. Consider Resolution No. 21-25 Approving 74 City Park Operations and Maintenance and Stormwater Re -Use Agreement; iv. Consider 75 Resolution No. 21-26 Approving Stormwater Re -Use Agreement — City Planner Larsen reviewed 76 a PowerPoint presentation that included information on the following: 77 - Land Use Application; 78 - Map showing plans, 4th Addition highlighted; 79 - Grading Plan; 2 COUNCIL MINUTES APPROVED 80 - Architectural Standards; 81 - Landscaping Plan (consistent with already approved); 82 - Plat Phases; 83 - Final Plat (includes public park); 84 - Watermark Way (main entrance roadway, decorative features, trail and sidewalk); 85 - Park Dedication; 86 - Public Park Master Plan; 87 - HOA Clubhouse (fulfills agreement as to when that must be constructed); 88 - Agreements presented for Council consideration; 89 - Final Plat is consistent with preliminary plans; 90 - Planning and Zoning and staff are recommending approval. 91 Councilmember Stoesz asked if there is anything in place to assist if Phase 5 doesn't proceed for 92 whatever reason. Staff noted that the clubhouse would certainly have to be a discussion. Each 93 addition is covered by an agreement and fund are secured for that addition only. 94 Councilmember Lyden said he is excited to see that the park is a central part of this development; 95 how did that occur because he'd like to see that happen again. City Planner Larsen noted that the 96 project has actually been under consideration for many years and the conversation always included 97 open space areas; the central location is intentional. 98 Councilmember Cavegn asked if there is parking included for the park. Ms. Larsen said there isn't 99 a parking lot but on street parking would be available as is utilized for many City parks. 100 Mayor Rafferty said staff noted that the park construction is under City control; how is staff working 101 toward that project. Public Services Director DeGardner noted that plans have been discussed for a 102 long time but funding and plans were outstanding prior to project approval; he anticipates the Park 103 Board looking at the matter in the next couple months, getting resident input and coming back to the 104 council with some plans for consideration. 105 Mayor Rafferty noted that there are trails included and he wonders how much of the system is 106 already constructed; Ms. Larsen indicated completed trails on a map. Mayor Rafferty asked about 107 fencing (he's seen some up already) and Ms. Larsen explained that there is not a lot of fencing 108 planned since it's not needed (other buffers are planned). Mayor Rafferty expressed that the 109 fencing should be level and not up and down; he sees he fencing in place is a quality product. 110 111 Councilmember Stoesz moved to approve Resolution No. 21-20 as presented. Councilmember 112 Ruhland seconded the motion. Motion carried on a voice vote. 113 Councilmember Stoesz moved to approve Resolution No. 21-21 as presented. Councilmember 114 Ruhland seconded the motion. Motion carried on a voice vote. 115 Councilmember Stoesz moved to approve Resolution No. 21-25 as presented. Councilmember 116 Ruhland seconded the motion with an amendment to require a move to City irrigation/conservation 117 requirements when the pond is two feet down; Councilmember Stoesz concurred with the 118 amendment. Motion carried on a voice vote. 3 COUNCIL MINUTES APPROVED 119 Councilmember Stoesz moved to approve Resolution No. 21-26 as presented. Councilmember 120 Ruhland seconded the motion with an amendment to require a move to City irrigation/conservation 121 requirements when the pond is two feet down; Councilmember Stoesz concurred with the 122 amendment. Motion carried on a voice vote. 123 6B) Consider Resolution No. 21-30 Approving Consent to Environmental Covenant and 124 Easement, Lino Lakes Mini Storage — City Engineer Hankee reviewed the written staff report 125 outlining a buryed debris situation at the Lino Lakes Mini Storage site. A response plan through the 126 Minnesota Pollution Control Agency to that situation is in place and the City is requsted to sign off. 127 Staff is in support of the request. 128 Councilmember Stoesz asked if there will be more land available for taxation; Ms. Hankee said 129 probably not. 130 Councilmember Stoesz moved to approve Resolution No. 21-30 as presented. Councilmember 131 Ruhland seconded the motion. Motion carried on a voice vote. 132 C) Drainage and Utility Easement Vacation: i. Consider 2na Reading of Ordinance No. 02- 133 21, Vacating Drainage and Utility Easement Lot 1, Block 4, Mar Don Acres - City Engineer 134 Hankee noted the property owner present and his request to vacate a portion of the roadway and 135 drainage easement. Staff has reviewed the request and worked with the applicant is is recommending 136 approval. 137 Councilmember Cavegn moved to waive the full reading of Ordinance No. 02-21 as presented. 138 Councilmember Lyden seconded the motion. Motion carried on a voice vote. 139 Councilmember Cavegn moved to approve the 2nd Reading and Passage of Ordinance No. 02-21 as 140 presented. Councilmember Lyden seconded the motion. Motion carried; Yeas, 5; Nays none. 141 142 ii. Consider Resolution No. 21-31, Approving Summary Publication of Ordinance No. 02- 143 21. 144 Councilmember Cavegn moved to approve Resolution No. 21-31 as presented. Councilmember 145 Lyden seconded the motion. Motion carried on a voice vote. 146 UNFINISHED BUSINESS 147 Mayor Rafferty asked for an update Councilmember Stoesz's work on a Blue Heron Days parade. 148 Councilmember Stoesz said he plans to submit an application for staff review and is doing research 149 on running a parade. He is in waiting on the Governor's orders. 150 151 NEW BUSINESS 152 There was no New Business. 153 154 COMMUNITY EVENTS 155 Mayor Rafferty noted that the American Legion is planning a Booyah Party on April 24, 2021 156 starting at 11:00 a.m. 157 159 160 161 162 163 164 165 166 167 168 169 170 17] ]72 173 l74 COUNCIL MINUTES APPROVED COMMUNITY CALENDAR Community Calendar -A Look Ahead April 12, 2021 through April 26, 2021 Wednesday, April 14 6:30 pm, Zoom Planning & Zoning Board Monday, April 26 6:00 pm, Council Chambers Council Work Session Monday, April 26 6:30 pm, Council Chambers City Council Meeting There being no further business, Councilmember Ruhland moved to adjourn at 7:20 p.m. Councilmember Stoesz seconded the motion. Motion carried on a voice vote. These minutes were considered and approved at the regular Council Meeting on April 26, 2021. 175 7 176 Bartell, City b Rafferty, Mayor