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HomeMy WebLinkAbout01-09-2003 Charter Minutes Charter Commission January 9, 2003 Page 1 APPROVED CITY OF LINO LAKES CHARTER COMMISSION DATE January 9,2003 TIME STARTED 7:13 P.M. TIME ENDED 7:58 P.M. MEMBERS PRESENT Dahl,Rafferty,Aldentaler, Bening, Trehus, Zastrow, DeMotts,and Carlson MEMBERS EXCUSED G. Lane, S. Lane MEMBERS UNEXCUSED : Montain, Zych STAFF MEMBERS PRESENT : City Clerk,Ann Blair(part) CALL TO ORDER AND ROLL CALL Acting Chair Rafferty called the regular meeting of the Lino Lakes Charter Commission to order at 7:13 p.m. on January 9, 2003. It was noted that Mr. Tom Vacha was present at the meeting although the Judge has not yet appointed him. APPROVAL OF MINUTES October 10,2002 MOTION by Commissioner Bening, seconded by Commissioner Trehus to approve the October 10, 2002 meeting minutes, as presented. Motion carried with Acting Chair Rafferty abstaining. REPORTS OF THE CHAIR Membership—(Chair Montain) - Due to Chair Montain's absence,this item was tabled. MOTION by Commissioner Trehus, seconded by Commissioner Bening,to table the Membership Report to the April 2003 meeting. Motion carried unanimously. REPORT OF COMMITTEES Five-Year Plan Report (Chair Montain)—Due to Chair Montain's absence,this item was tabled. l Charter Commission January 9, 2003 Page 2 APPROVED MOTION by Commissioner DeMotts, seconded by Commissioner Zastrow,to table the Five- Year Plan Report to the April 2003 meeting. Motion carried unanimously. Commissioner Bening stated the Council would now have time to approve the plan. Commissioner Dahl stated the Council would be voting on the Five-Year Plan at the next Council meeting. Archives Report (Commissioner Rafferty, Dahl and Trehus)—Commissioner Dahl advised the Commissioners did meet and spent about three hours organizing the Charter documents. The project is almost completed and in chronological order. Commissioner Trehus stated there are a lot of documents and minutes missing from the files. Commissioner DeMotts advised he does have old minutes from the majority of the Charter meetings. Commissioner Dahl requested Commissioner DeMotts meet with the City Clerk to give her the old meeting minutes. Commissioner Trehus stated the City Clerk will be scanning all the documents and putting them on disk. UNFINISHED BUSINESS Proposed Charter Amendments and Action (Commissioner Bening)—Commissioner Bening stated a final draft of the proposed changes was distributed in the packets for review. He referred to page 7 noting the change was on page 7 but the amendment is on page 8. He clarified the proposed change on page 14 noting section 6.05 is being deleted and a new 6.05 section will be added. There will also be section 6.06. Commissioner Trehus advised he distributed a proposed resolution to send to the Council that indicates the changes in the Charter and the intent of the changes. The resolution can serve as a cover page to the proposed changes. Commissioner Bening stated he has no objection to the resolution. However, the decision to amend the Charter was made at a previous meeting. The secretary can send a cover letter with the resolution and proposed changes. MOTION by Commissioner Bening, seconded by Commissioner DeMotts, that Secretary Rafferty sends a cover letter, as suggested by Commissioner Trehus, and the proposed changes to the City Council prior to the next Charter meeting. 2 Charter Commission January 9, 2003 Page 3 APPROVED Commissioner Trehus stated he would prefer the Commission vote again and attach the resolution as the cover letter to the proposed changes. Acting Chair Rafferty stated he would take the recommended resolution as is and use that for the cover letter to the proposed changes. Commissioner Bening amended the MOTION to include that the Commission will follow Commissioner Trehus's resolution that the Commission is voting to make a change to the Lino Lakes Charter as was previously voted on. Commissioner DeMotts agreed to the amendment of the motion. MOTION carried unanimously. A copy of the recommended resolution serving as a cover letter to the proposed changes to the Charter can be found at the end of these minutes. By-Laws (Commissioner Rafferty)—Acting Chair Rafferty advised he is not sure what this issue relates to. Commissioner Dahl stated she faxed Acting Chair Rafferty the information on this item earlier today. Acting Chair Rafferty advised he did not receive the fax. He advised he would look into this issue and get information to the Commission prior to the next Charter meeting. MOTION by Commissioner Trehus, seconded by Commissioner Bening,to table the By-Laws to the April 2003 meeting. Review City Council Meetinp,Minutes for Charter Compliance—Acting Chair Rafferty asked if the Commission had identified any problems with the City Council meeting minutes. The Commission indicated there were no problems identified with the City Council meeting minutes. NEW BUSINESS Set April 2003 Agenda— Acting Chair Rafferty advised the following items would appear on the April 2003 agenda: l. Call to Order and Roll Call 2. Approval of Minutes: Charter Commission January 9, 2003 Page 4 APPROVED A. January 9, 2003 3. Reports of the Chair A. New Members (Chair Montain) B. Five-Year Plan(Chair Montain) 4. Reports of the Committees A. Archives Report(Commissioner Rafferty, Dahl and Trehus) 5. Unfinished Business A. Report on Proposed Charter Amendments and Action (Commissioner Rafferty) B. By-Laws (Commissioner Rafferty) C. Review City Council Meeting Minutes for Charter Compliance D. Discussion of Joint Meeting with City Council 6. New Business A. Set July 2003 Agenda 7. Adjourn Acting Chair Rafferty advised he will send the recommended resolution and proposed changes on the Charter to the City Council by Monday. Commissioner Dahl thanked Commissioner Bening and Commissioner Trehus for the work they did on the proposed Charter amendments. ADJOURN MOTION by Commissioner Dahl, seconded by Commissioner Trehus,to adjourn the meeting at 7:54 p.m. Motion carried unanimously. Respectfully Submitted, Kim Points TimeSaver Off Site Secretarial, Inc. 4