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HomeMy WebLinkAbout08-06-1979 Park Board Minutes PARK BOARD August, 1979 Minutes but no agenda or packet f August 6, 1979 The regular meeting of the Park Board was called to order at 8:05 p.m. , August 6, 1979, by Vice Chairman Tom Shaughnessy. Members present: Larry Crouse, Gary Foster, Ken Johnson, Peter Scherer, Charles Cheesebrough and Council liaison Richard Zelinka, with Chairman Ina Liljedahl arriving at 8:10 p.m. to chair the meeting. Also present was Mayor Karth. The first item on the agenda was the approval of the minutes of the July 2 meeting. Mr. Scherer moved to deny approval of these minutes, based on the fact that they were too brief and did not reflect the complete business of the Board at that meeting. This motion was later retracted by Mr. Scherer and the subject opened for discussion. It was felt that pertinent discussion in reference to the four-season building, LAWCON, grants and financing, and Mr. Crouse's report to the Board should have been included in the minutes. It was also pointed out that future boards may want to refer back to the information and procedures used by this Board. Mr. Zelinka commented that normally, according to Robert's Rules of Order, the actual minutes of the meetina consist of the resolutions or motions, those who made them and seconded them, the result of the vote, and the actions taken; however, the City of Lino Lakes has in the past included the relevant conversation in the minutes. The Park Board felt that as much as possible of the pertinent discussion should be included in the minutes, and that each member should be aware of their responsibility to indicate to the recording secretary when they felt something was pertinent or should be recorded. Mr. Scherer moved to accept the minutes of the July 2, 1979 minutes with additions. Mr. Crouse seconded the motion. All were in favor. Motion declared passed. Mr. Crouse reviewed the grant and financing situation for the proposed four-season building in Lino Park. This was recorded by the secretary and will appear as an addition to the July 2, 1979 minutes. Mr. Zelinka gave his report from the Council . In general , the Council had agreed with all that was in the report from the Park Board, and had expressed their appre- ciation for the hard work done by the Park Board. Payment had been authorized for a check from funds for Mr. Crouse' s time in working on the grant; the Park Board recommendation on Bloom's Addition had been approved; and the Council 's feeling on the possibility of combining two sites on the east side of I-35 was generally suppor- tive. Mr. Zelinka pointed out that as of the first of the year the Council will have three and possibly four new members. He had also spoken to a member of the newly formed Junior Chamber of Commerce, but had heard nothing back yet. The Council had not yet taken a definitive action on the Park Board's recommendation in reference to meets and bounds except that at present there was a meets and bounds platting moratorium and they have been told they may be subject to the same ten per- cent fee as standard platting. There has been no decision on individual plats , that is, owner lots which they would be building on. The assumption is that they would also be subject. There was some further discussion on this. As the Park Board's recommendation stands, the fee would be charged as the building permit goes out, although in the developer platting process , it is charged up front. Mayor Karth brought up that this system of charging for park land would be in addition to the present system, and there might be a problem with using two different forms of charging. Also, if the entire system were changed to payment at the time of the building permit application, there might be a problem with actually collecting the fee, and also a bookkeeping problem (those who had made their park dedication already on the old system, and others on the new system) . There is also some question as r r_. August 6, 1979 Park Board to the legality of charging for park land on meets and bounds; Mr. Locher was to have checked with the League of Cities on this matter. Mr. Zelinka will contact Mr. Locher and request him to have an ordinance change prepared for the next meeting. Mr. Shaughnessy moved to request the Council to formally reply to the Park Board's previous recommendation concerning meets and bounds and individual single builders. Mr. Dean and Mr. McNamara from the Hockey Association were present at the meeting with a request for the Park Board to explain their plans for the hockey rink at Sunrise Park. Their major concern at present was that the rink was in need of repair for it to be used this winter. The necessary repairs were grading the rink bed, completely replacing the large doors, and replacing some corner posts. The lighting fixtures, taken from the original two rinks and combined on the one, would be adequate if they were restrung to run across the rink. A garage had been put up so they would no longer need to travel back and forth to pick up maintenance equip- ment. This had been a problem the previous winter. Eighty to ninety hours of work had been put into the rink last year, with approximately 70 hours in volunteer work. Don Volk had been paying them for the actual sweeping of the rink and any snowblowing, as per the agreement. They asked if the Park Board planned to remodel the present rink, or to tear down both rinks and put up a new one. They felt that even if repairs were made on the hockey rink for this winter, that something would have to be done with it after this year. The original guidelines set up were that the Hockey Association would bring in the ice and maintain the hockey rink, and the pleasure rink would be maintained by the City. Recent plans had been to eliminate the one rink, and rebuild the second. n The Park Board felt they would definately be able to make the repairs on the hockey rink, but they could not promise any than that at this time. Mr. Karth inquired as to the possibility of having two good rinks there, and whether they were needed based on population increases in the area. Mr. Dean indicated that although the number of participants has not increased that much in the past 3 years--perhaps an increase of ten--new programs have been added which have increased the number of people using the rinks. At present, Circle Pines provides and maintains two rinks , Lexington provides and maintains one rink, Blaine, nothing, Centerville provides one rink, and Lino Lakes provides one rink and partially maintains it. They def- inately are short of hockey rinks, and are trying to get the use of Baldwin rink, just built. Last year the Sunrise Park rink was used an average of 24-28 hours a week for practice and games and at times up to 32 hours a week. Registration is normally later in the year, so numbers for this year are not yet known, but will probably stay much the same, if not a few more. In answer to a question as to how many children just from Lino Lakes would be using the rinks , they replied that this is to some extent irrelevant, but that approximately one-third of the child population in Lino Lakes is in the Centennial School District. The Hockey Association is divided up under state rules and the Centennial and Forest Lake Hockey Associations more or less cover the whole of Lino Lakes. The Board requested that the Hockey Association provide a rooster and some further information as a basis for the request for a new rink. They will bring this up at the Hockey Association Board meeting on August 7, and will give the information to Don Volk as soon as possible. Don Volk is requested to get some estimates on the cost of a new rink and the cost of the repairs on the old rink by the next Park Board meeting. Mr. Shaughnessy will also look into the costs of a new rink, particularly all the details such as dimensions , etc. for a more in-depth look at the possibilities and costs. It was brought up that if a new rink was critical , it could still be put in this fall . Because of cost increases , it would be better to build a new one this year and repair the old one for a few years. Mr. Zelinka suggested the Junior Chamber of Commerce might be interested in taking part in both the construction and the financing as a project. August 6, 1979 Park Board The Park Board considered the alternatives for the disposition of the Billick house, which has been condemned. Mrs. Billick has apparently moved into her new house. There was some discussion about the possibilities of having the house torn down, as there was good timber which could be used. However, because of the expense involved, this would not be done unless the City got a bid from somebody for material . Mr. Shaughnessy moved to recommend to the Council that a volunteer fire department be contacted to burn it down for experience. There would then be no expense for the Park Board. Mr. Scherer seconded the motion. All were in favor. Motion declared passed. Mr. Zelinka inquired as to the situation with Mr. Royston Stanley in Sunset Oaks and the tot lot equipment. This has apparently been received, and in July Mr. Stanley had picked up the directions on how to put it together. Mr. Zelinka requested that a report on the situation as it stands now, an estimate of expenses, and pictures of the equipment be available for the next Council meeting. He suggested the Police Department be asked to either take the pictures of the equipment or to loan the camera to a member of the Park Board. Mrs. Liljedahl indicated that there is a brochure with illustrations of the equipment in the office. The Clerk is requested to leave the brochure or folder with the materials that Mr. Stanley is using for the tot lot in the Council chambers for the next Council meeting. Mr. Shaughnessy noted that the Park Board needed maps of the parks. Mr. Zelinka said he would talk to the engineer about maps of the parks. It was felt that some- thing on the order of the maps that were made up for the 5-year plan would be help- ful , and that each member should be provided with a copy. Mrs. Liljedahl passed around copies of the police reports, which should be received each month. Also available were the comparison sheets of estimated and actual expenses for the Park Board budget. Mr. Scherer had some questions on the expendi- tures for utilities, telephone, shop parts, etc. , and there was some discussion on this. The Board felt that in the coming year they would like these expenses broken down more. Mr. Crouse explained some questions on park fund investments in answer to some questions raised. Mr. Scherer moved that the Park Board set a special meeting in August just for budget planning. This was set for 7 p.m. , Monday, August 20. Mr. Shaughnessy seconded the motion. All were in favor. Motion declared passed. The Clerk is requested to send a reminder to Park Board members , and to notify Mr. Zelinka. Don Volk and Marilyn are both requested to attend. The Park Board requested that they get a read out of when members ' terms expire. Mr. Crouse had been contacted by someone who wished to volunteer, and there was some question as to whether there would be a position open. Mrs. Liljedahl noted that a letter of appreciation had been sent to Mr. Smith and Mr. Johnboys from LAWCON who had made the site visit. There was further discussion on the grant situation. The initial feedback is in September or October. If they feel there are some minor changes then there is another chance to review it and make the changes and then the actual grants are awarded in January or February so construction can start in the spring. Mr. Scherer felt that if for any reason the grant is turned down, he would recommend that the building be gone ahead with this year, as next year they would be taking the same chances, but it would cost 20-25 percent more. If the grant did come through in 2 to 3 years, it may not even cover that increase in construction costs. Mr. Crouse indicated that grants stay relatively stable and do not increase as much as costs. However, they would not grant a building that had already been started. Mr. Shaughnessy moved to adjourn at 9:30 p.m. Seconded by Mr. Cheesebrough. All were in favor. Motion declared passed.