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HomeMy WebLinkAbout03/07/1994 Park Board Packet QW.A, City of Lino Lakes PARK BOARD MEETING Monday, March 7, 1994 6:30 PM ** AGENDA ** 1. Call to Order and Roll Call 6:30 pm 2. Welcome and Introduction of New Members 6:35 pm 3. Approval of Minutes of February 7, 1994 6:40 pm 4. Open Mike 6:40 pm S. Updates 6:45 pm a. Friends of the Parks - Joe Schmidt b. Recreation Committee - Brian Bourassa 6. Referendum Issue - Jeff Schoenbauer 7:00 pm 7. Adjourn All times are approximate. Please notify Carole Kohler at 464-5562 if you cannot make the meeting. MEMORANDUM TO: Lino Lakes Parks and Recreation Board Members FROM: Marty Asleson DATE: March 2, 1994 SUBJECT: March 7, 1994 Park Board Agenda Referring to the February Park Board minutes, the idea of alternative financing and a Parks and Recreation Referendum to finance major projects was touched upon at recent goal setting sessions. Park Board Chair George Lindy suggested Jeff Schoenbauer be invited to the next meeting for a referendum discussion concerning process. George indicated that he would like to limit the March Agenda to this one issue to allow adequate time for a presentation. Jeff has indicated that this may take up to 1 1/2 hr. It was suggested that members from other city boards be invited along with the Council, Mayor and Administrator. We were aware that the mayor was to be on vacation till the 7th of March, but we found out later that he would not get back till later that night. In order to avoid the confusion of personal time schedules for this initial meeting concerning referendum, we decided to proceed with this at the regular schedule meeting and if desirable, pull the joint committees and council together at a later date. The mayor was agreeable to this. Council member John Bergeson has recently been appointed as Capital Buildings chair and will be at this meeting. The letter attached from George Lindy discussing goals and financing was presented to the City Council at a work session in December. This was also in our year end quarterly report. Resolution No. 94 - 18 Adopting the minor change to the Comprehensive Plan was adopted at the February 28 Council Meeting. There were some questions concerning the purchase price, funding mechanism, timing and location. Council Member Sally Kuether mentioned lease-purchase options. Again the purpose of the discussion at the monday Park Board meeting will be to lay out the process, address the options of initiative as stated in George Lindy's letter, and discuss the scope of any of these options. I have also enclosed information that I have gathered from various sources on alternative financing ^ in Parks and Recreation. Some of these may or may not apply to the direct issues that might transpire. GEORGE H. LINDY, D.D.S. i. FAMILY DENTISTRY 14491 Forest Blvd. 426-8088 Hugo, Minnesota 55038 Intersection Hwy. 61 & Co. Rd. 14 City of Lino Lakes, The City of Lino Lakes Park Board has recently completed prioritizing a list of immediate park needs. which we would .like to. budget for 1994. The. short term- goals are aimed at completing projects already begun in existing parks, updating and maintaining older parks, completing hard surface coatings for existing trails, and planning for future neighborhood parks. Our longer range goals involve acquiring land to be used for a large citywide recreational area and developing such an area for a very diverse family centered recreation experience. Examples of representative use would include, but are not limited to: softball and baseball fields, soccer fields, archery areas, picnic and passive areas, skating areas etc. The need for such a recreational area, plus the need for developing existing parks and parkland (ie. Country Lakes Park) brings me to the point of this letter. As we are all aware the Lino Lakes Park Board, much like the City of Lino Lakes, does not have a surplus of funds in it's treasury to finance such an undertaking. Therefore, we as a Park Board believe that if we are to continue planning for our city's future recreation needs, we must be proactive in creating financing opportunities to accomplish these goals. Because of the sums of money involved in pursuing the projects we are contemplating, we feel the only logical means of obtaining such funding is to turn to those who will benefit most from the park improvements and development, - the Citizens of the city. It is our desire to initiate some type of bond referendum to acquire the needed funding for our park needs. Because of the future needs in our city for an adequate City Hall, as well as the need for a teen center we are proposing one, or a combination of the following: 1) a stand alone referendum to finance Park needs a referendum to finance Parks and a teen center 3) a referendum to finance Parks and a City Hall facility Because of the time required to prepare a community to be receptive to such a financing package, we would like to actively pursue the bond referendum process as soon as possible. I will be happy to meet with you and answer any questions at your convenience. Respec,tfully, George Lindy Chairman, Lino Lakes Park Board CITY OF LINO LAKES ,�. PARK BOARD MEETING MONDAY, FEBRUARY 7, 1994 The regular meeting of the Lino Lakes Park Board was called to order at 6:30 pm on Monday, February 7, 1994 by Chairman George Lindy at the Lino Lakes City Hall. Roll Call was taken, other members present were Brian Bourassa, Bob Williams, Ken Johnson and Joe Schmidt. Also present was Linda Elliott City Council liaison to the Park Board, Marty Asleson, Parks, Recreation and Forestry Coordinator, Barry Bernstein , Recreation Program Supervisor, Becky Dvorak, Therapeutic Recreation Coordinator and Carole Kohler, Department Secretary. APPROVAL OF MINUTES: The minutes of the January 11, 1994 Park Board meeting were approved with no corrections or additions. PUBLIC HEARING: At this time George Lindy opened the Public Hearing regarding the change in location for the proposed athletic/recreation complex as identified in the Comprehensive Plan. He read the Resolution Adopting a Minor Plan Amendment to the Lino Lakes Comprehensive Park Plan and Development Guide. (A copy of this proposed resolution is attached to the back- of these minutes. ) There were no comments from the public, after a five minute wait the Public Hearing was closed. OPEN MIKE: No one appeared under open mike ADA BUDGET UPDATE - Marty Asleson referred the board to the green sheet he prepared regarding his request for additional CDBG funds from the City Council to support Becky Dvorak's ADA budget. He pointed out that other sources of funding may have to be considered for ADA programs, such as shared services with other communities. Marty went on to explain that the purpose of this presentation tonight is so that the board is aware of where the monies for Becky's programs come from. Becky Dvorak explained that some cities have employee based ADA compliance committees and still other cities hire consultants to work with ADA compliance, which is very costly. Becky's position with the city is part time and paid for with CDBG funding. Becky commented that she has not had a lot of response from Lino Lakes residents in need of her services, but will continue to offer programs and advertise more in the spring. She says that most of our recreation facilities have to be made more accessible, and when that is done, we may see more handicapped participants. Marty will keep the board updated. FRIENDS OF THE PARKS - Marty Asleson explained how he handled the most recent donation of $5400 from the Lino Lakes VFW. It seems that the VFW, who had previously committed to a donation of $300 1 CITY OF LINO LAKES PARK BOARD MEETING MONDAY, FEBRUARY 7, 1994 per month, had stopped recently sending the payments. Marty explained that he visited with the VFW representatives and discussed with them the Friends of the Parks Foundation, the plans to support park board projects and their need for funding to support their programs, particularly those programs being designed to accommodate persons with disabilities. The VFW is very much in favor of the "Friends" and talked about regular contributions to support playgrounds and the disability programs. At that time they gave Marty a check for $5400 to make up for monthly donations they had missed. There are a few matters regarding the BYLAWS of the foundation to address. One condition of the bylaws is that a member of the Park Board must sit on the board of directors for the foundation. Since Jacquelyne Farm will no longer be a member of the park board, Joe Schmidt has volunteered to replace her on the foundation board. Another matter is the spending of donations received. The bylaws state that projects that the Friends of the Parks have funding for have to have approval from the park 'board. Marty Asleson explained that when he received the donation of $5400 from the VFW recently he inadvertently turned it over to the "Friends" without first discussing the donation with the park board. George Lindy asked how the foundation determines priorities and how will the board receive the funds from the foundation, what is a "friends" project and what is a dedicated park project? Martha Walmsley, recently appointed President of the Friends of the Parks Foundation was in the audience. Martha explained that the board is just now in the process of setting priorities and projects and criteria. She will bring this information to the board at a future meeting. PINERIDGE 2ND ADDITION TRAIL DEDICATION - This is the second phase of Rick Carlson's Pineridge development. The plan is for 18 homesites on 9.96 acres. The addition will run south from Coyote Trail. Ted Mattke, engineer for the Pineridge development was in attendance to present the park and trail dedication proposal for the Pineridge 2nd Addition. Mr. Mattke proposed park dedication for this development be in the form of cash based on 8.29 acres of usable land. This acreage is down from the total of 9.96 acres because wetlands are not considered in park dedication. The dollar figure will be $8290. Trail dedication will consist of a trail connection on the north connecting into the Ware Road transportation trail and the existing trail to the west to the park and then go north. The trail 2 CITY OF LINO LAKES PARK BOARD MEETING MONDAY, FEBRUARY 7, 1994 segment on the south would be important for connection through future MUSA expansion and trail connections into the park trail corridor to the south. All wetland approvals have been obtained for this process. There was some discussion about running the trail to the west. Mr. Mattke says the developer has tried to deal with the landowner here and has been unsuccessful. MOTION: After a short discussion a motion was made by Brian Bourassa to accept a cash dedication in the amount of $8290 for park dedication based on 8.29 acres. For trail dedication, accept the proposed plat with trail dedication in the northeast corner, with an additional trail located in the south part of the plat. This south trail location will be determined by the developer and staff. In addition, a letter from the developer is required stating that all pending taxes have been paid on dedicated park trail land. The motion was seconded by Ken Johnson. A vote showed all were in favor. Motion passed. Note: Brian Bourassa commented that he would still like to see the developer try' to work with the landowner to ,.� the west. RICE LAKE ESTATES - At the request of the board, staff researched this project from the first time it appeared as an item on the park board agenda and provided the board with copies of their findings. Marty Asleson explained that there was $40,000 put into dedicated park funds for a joint park with Circle Pines. This item was a matter of discussion at the park board goal setting session. Continuing to pursue the park and agreement with Circle Pines was number 6 on the priority list for this year. George feels it is important that he board designate the money required to develop the Rice Lake park so that it is not spent elsewhere while plans are underway. Marty Asleson will continue to monitor Circle Pines and let them know again that we are anxious to get moving on the project. He will try to get them to commit to a time frame of some type. SHORES OF MARSHAN LAKE PARK BUILDING - Marty Asleson showed the board the most recent floor plans for the new parks and recreation building. He explained that requests for bids for construction have gone out and bids will be awarded at the February 14th Council meeting. Remodeling should begin shortly after that. The board talked about a lockable storage area and a restroom accessible to the proposed skating/warminghouse area. Marty explained that the DNR is very interested in leasing office space at this location. -^� This could be a means of additional income for the City. There was a brief discussion concerning space needed. Barry Bernstein needs 3 CITY OF LINO LAKES PARK BOARD MEETING MONDAY, FEBRUARY 7, 1994 as much space as possible for storage areas. It was the collective opinion of the board that there is not room to lease to the DNR at this time, but they would like to leave the option open for the future. PARK UPDATES AND OTHER OLD BUSINESS: Baldwin Lake Park - Marty reported that city crews have been clearing the brush from the Baldwin Lake area. Crews may be able to clear the old trees away with the chipper. This project can be worked on during the winter on slack days. Joe Schmidt asked about people skating on the frozen pond in this area. He wondered if the city would be able to maintain this for the residents. Marty commented that there are so many of these "rinks" in the city that if the city worked on one it would create a problem, as city crews cannot maintain all the frozen ponds in the city. Barry Bernstein reported that he has had good comments regarding Country Lakes Park skating area. It is used a lot in the evening and Rice Lake Elementary classes use it for recess during the day. He commented on what a good working relationship he has with Rice Lake Elementary school. Extended Winter Ice Shelter Hours - Several months ago the park board recommended that anyone wanting to use the ice rinks with the shelter attendant and lights in the evening should be charged at the rate of $15 per hour. Since that time Marty Asleson met with NSP to determine the exact charge per hour for gas and electric. Those costs, coupled with an attendant came in under $15 per hour. Marty felt that perhaps the board may want to review the charges again as the total costs at Sunrise Park is $8.50 per hour and at Birch Park it's $7.45 per hour. After a short discussion all the board agreed that $15 is a "fair price" and would not recommend a change to a lesser amount. Referendum Discussion - The idea of alternate financing and a Parks and Recreation Referendum to finance future major projects has been touched upon at recent goal setting sessions. George Lindy suggested Jeff Schoenbauer be invited to the next meeting for a referendum discussion. George would like to limit the March Agenda to this one issue to allow adequate time for a presentation. It was suggested that members from other city boards be invited along with 4 CITY OF LINO LAKES PARK BOARD MEETING MONDAY, FEBRUARY 7, 1994 the Council, Mayor and Administrator. Quarterly Report - The Parks and Recreation Quarterly Report from Fall and Winter of 1993 was discussed. The report contains information and final numbers concerning program offerings from the past Winter and Fall. Also contained in the report is information on time spent on various tasks and in certain parks this past year. This should be able to help the board determine costs involved in park development, etc. Marty Asleson explained that this is the first attempt at tracking costs using our computers. Our computer programs are not set up for this particular type of tracking, so getting the information took a little longer than he had hoped, and it may not be as accurate as it will be. One reason is that this kind of reporting requires employees to chart their time in 15 minute increments, so it took some of the employees a few tries to get into the habit. He explained that he hopes to get a more sophisticated system to track project costs in the near future. Brian Bourassa was pleased with the report, he thinks this information could be used to compare profit and -1-osses and ultimately increase efficiency. "Ae least it's a start." Rice Lake Nature Group - This is a group comprised of students and residents in the Centennial School District. Marty Asleson reports that some professional people are getting involved now. He says there's talk of a regional Arbor Day celebration next year. This will get a lot of kids involved and be a fun project. OPTED (Crime Prevention Through Environmental Design) - This program idea was to be presented and discussed by Jeanne Kenow, Community Service Officer at tonight's meeting. Due to an illness Jeanne had to cancel and will be available for this presentation at next month's meeting. ADJOURN - There were no other items of discussion. A motion to adjourn was moved and seconded. A vote showed all members were in favor. Meeting was adjourned at 8:30 pm. NEXT REGULARLY SCHEDULED MEETING WILL BE ON MONDAY MARCH 7, 1994 AT 6:30 PM o 5 Resolution No. RESOLUTION ADOPTING A MINOR PLAN AMENDMENT TO THE LINO LAKES COMPREHENSIVE PARK PLAN AND DEVELOPMENT GUIDE WHEREAS, the City of Lino Lakes has updated its Comprehensive Park Plan and Development Guide in 1994; WHEREAS, the site originally selected for Recreation Complex A-3 located at 12th Street and Holly Drive has become unattainable; WHEREAS, a replacement site for Recreation Complex A-3 has been selected by the Comprehensive Park Plan and Development Guide Committee; WHEREAS, the replacement site location for Recreation Complex A-3 will be at Holly Drive and-Ash Street (Co. Rd. J) ; r NOW, THEREFORE BE IT RESOLVED, THAT: 1. The Lino Lakes City Council hereby adopts a minor plan amendment to revise the Comprehensive Park Plan and Development Guide to re-locate the site of Recreation Complex A-3 on 12th Street and Holly Drive to Holly Drive and Ash Street (Co. Rd. J) . 2. The City Administrator is hereby directed to submit the minor plan amendment to the Metropolitan Council for approval. Adopted by the Council of the City of Lino Lakes this day of , 199 Vernon F. Reinert, Mayor Marilyn G. Anderson, Clerk-Treasurer Ref: Resolution