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HomeMy WebLinkAbout11/13/1990 Park Board Packet PARK BOARD MEETING November 13, 1990 The meeting was called to order by Chairman Ray Johnson at 7: 00 PM at Lino Lakes City Hall. Members present were: Ray Johnson, Bob Williams, Ken Johnson, John Baumann, and George Lindy. Absent was Candy Toffoli and Bill Nissen. Staff in attendance were Marty Asleson, Supt. of Parks, Rec & Forestry, and Carole Kohler, Parks Secretary. Don Volk, Director of Public Works attended the latter part of the meeting. CONSIDERATION OF MINUTES: Marty Asleson asked that the minutes from the October 1, 1990 meeting be changed with reference to the purchase of the vibratory plow. This plow was purchased by the County, Lino Lakes will be able to use it. The minutes mis-interpreted this as a purchase by the City with matched funds by the County. The minutes were then approved as corrected. OPEN MIKE: Jim Warnest from the Centennial Little League appeared under open mike. He gave the board an update on their Little League program. Mr. Warnest explained the increase in the number of participants next year, they have made some changes. They'll be eliminating the 13 - 15 year old age group and adding an 8 year old coach pitch league. But the program will be a field short next Spring. He was requesting the use of the Birch Park ball field for Monday through Thursday nights for the upcoming ball season. He offered the help and cooperation of all parents in the Little League for any needs we have for maintaining fields, etc. . George Lindy stated that he would prefer to see the parks used for the neighborhood kids only - he doesn't really like to take reservations for the fields. Warnest pointed out that all the other fields in the areas are already being used, and explained that Lexington will be changing a kid's field to an adult field next Spring. Ray Johnson asked if they couldn't use Shenandoah Park as there is already a backstop there. But Warnest says they need both a softball and a baseball field. Ray asked for the general consensus of the board. All agreed that they would like to see the park stay opened to the neighborhood, but recognize the needs of the Centennial Little League. George Lindy made a motion to allow Centennial Little League to use Birch Park from mid May to July 10 next Spring - from 5:30 PM to dark Monday through Thursday, with the condition that the Park Board can revoke the use of the field if a neighborhood problem arises. The motion was seconded and carried unanimously. Page 1 OLD BUSINESS: North Metro Recreation Joint Powers Agreement - Marty Asleson gave an update on the Joint Powers Recreation Agreement. He informed the board that all City leases and agreements are on hold at this time until the Council can review them. The final draft of the agreement has been typed and sent to all involved parties. All the other City Councils have approved it. Lino Lakes City Council will review this at their next council meeting. Rice Lake Estates Lease Agreement- Our council will be reviewing this again also. Marty says that our attorney is working on the proper wording. The agreement is not ready to show to Circle Pines yet. Bill Hawkins, Lino Lakes City Attorney wants to know how many years to make the lease agreement for. Ray Johnson thought 25 years, with a review in 15 years built in to the agreement. ( Marty showed a map of the area, and gave the projected cost of the phases of development. ) This being $8225.00 for Phase I and 7875.00 for Phase II. Another $3830.00 was cited for benches and picnic tables, $4150.00 each for the cost of 24 ' hexagon shelters, and $1282 .00 for refuse cans. Also discussed were the 2 extra lots the city owns adjacent to the area. Ray Johnson made a motion to authorize Marty to get an appraisal on lots 1 & 2 - '� block 2 of Rice Lake Estates, at a cost not to exceed $300. 00. Motion was voted upon and carried unanimously. Birch Park - Marty handed out maps of the Park. He explained the purchase of the additional 1 1/2 acres from the Whitcombs for the Tot Lot. All is being handled up to this point - next will be the approval of the design concept. Marty gave projected costs of the phases of development - Phase I is $7570. 00 , Phase II is $8255. 00. An additional $4020.00 was cited for benches, tables, grills, etc. , and $3090.00 for other miscellaneous playground equipment. Marty would like to see some spring type riding toys, swings and the like. Don Volk commented that no budget was ever established for this park. George Lindy asked Marty to dig out the figures on how much has been spent on parks so far, and how much is left in the budget. And also to find out where the funds are coming from before the next meeting. Marty felt it might be a good idea to contact the neighbors now to get their feelings. Ray Johnson suggested we invite them to the next meeting and get their input, also this would be a good time to get their feeling on the Centennial Little League program for the park, even though their plan has been approved. Page 2 Woodridge Estates - Marty explained that this should have been platted with trails, and that he (Mart) is still checking correspondence in the City files referring to the original development plans, etc. He also noted that Rick Carlson is concerned that if he should put the trails in now with new houses going in -that the platted trails will be run over. Ray Johnson thinks that at least 90% of the people building here are not aware that there will be trails, and that he wants to be assured that people buying property will know in advance. Marty will make sure Rick Carlson is aware of how Ray feels about this issue. Ray thinks that all the people affected should get a letter to know this, perhaps put up trail signs. Focus Meeting - Both Don and Marty expressed how vital this first meeting is to the future of the city parks. Ray informed Marty that he will be unable to attend the meeting because of a conflict in his schedule. Marty asked that he be able to document Ray's feelings so that he could present them to Brauer and Associates at the meeting on November 20th. Pheasant Hills = Don explained that Ed Vaughan is coming in with his development in phases. The developer wants to dedicate only a portion of his previously agreed upon land dedication requirements, this being the peninsula, and dedicate the remainder of the land dedication with future phases. Don asked whether Park Board agreed with the idea of phased land dedication with phased development. He further added that when Park Board review this subdivision, they review the entire concept, not just a phase. Don believes that phasing park land dedication with development will become very unorthodox, and difficult to track. Also it will be leaving open a door for change in land dedication as future phases develop. The Park Board had agreed at an earlier meeting with the developer that the dedication of the so called "peninsula" and "island" would meet all park land dedication for the entire parcel to be developed by Ed Vaughan. Ray agrees - "get the title to the property as soon as possible. " Ray Johnson made a motion that the title for all dedication be conveyed to the City at the time of final approval from the council. The motion was seconded and carried. OTHER OLD BUSINESS: Ray brought up the school property on Birch. Is there a possibility of getting this dedicated for parks from the School Board? He thinks we should approach the School Board, possibly even purchase it as it is a perfect piece to develop. Page 3 Ken Johnson questioned the current status of the revised park dedication formula. Don explained that this is ready to go to the Design Review Board for their comments and that it is scheduled for their next meeting. NEW BUSINESS: Earl Olson Subdivision = Marty explained the memo and map that was included in the packets. This subdivision is meeting all the standards of the dedicated parks agreement with no problems. Ray made a motion to approve the dedication as surveyed for the Earl Olson subdivision. Motion was seconded, and carried unanimously. Water Tanker - Marty informed the board that the city had purchased a used water tanker truck from the City of New Hope, and will be able to flood larger areas now such as Shenandoah and Lino Parks. There was no other new business. The next meeting was scheduled for WEDNESDAY - DECEMBER S, 1990 AT 7:00 PM. Meeting Adjourned 9:08 PM. Page 4