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HomeMy WebLinkAbout09/05/1990 Park Board Packet :1 CITY OF LINO LAKES PARK BOARD September 5, 1990 7:00 p.m. AGENDA 1. Roll call and call to order 2 . Consideration of minutes 3 . Open mike 4. Ice Arena Update/A board member from the Centennial Ice Association will be attending 5. Budget review 6. Park dedication format - discussion, ideas 7. Updates: .-, A. Brandywood approval B. Pheasant Hills approval C. Birch Park/irrigation, land purchasing, parking lot, trails D. Joint Powers Agreement E. Trail completion - Reshanau Lake Estates So, ist. Addition F. Rice Lake Estates Park - lease agreement 8 . Minor Subdivisions: A. Chuck Cape/the creation of one lot on Woodland Drive, located between Main Street and 35W. B. Earl Olson/the creation of three parcels off Main Street across from City Hall. 9. Old Business 10. New Business PARK BOARD MEETING August 6, 1990 Ray Johnson called the Lino Lakes Park Board meeting to order at 7:00 p.m. at the Lino Lakes City Hall. Members present were: Candy Toffoli, Bob Williams, John Bauman, Ray Johnson, Ken Johnson, and Bill Nissen. Members Absent: George Lindy. Also present were: Mayor Harold Bisel, Council Member Andy Neal; Public Works Director, Don Volk; Superintendent of Parks, Marty Asleson; and Planning Secretary, Laura Elken. CONSIDERATION OF MINUTES: Bob Williams moved to approve the July park board minutes. John Bauman seconded the motion and the motion was approved unanimously. CONSIDERATION OF PARK DEDICATION FOR WILLOW PONDS STEVE JOHNSTON FROM MERILA & ASSOCIATES: This parcel is owned by Dennis Erickson. It is better known as the Townhome site, located between Elm Street and 35W. Last month this item was tabled. Steve Johnston approached the board. He is proposing a cash dedication of $10,800 based on the 27 lot plat. A walkway is proposed extending along the south border of the site. This trail would allow the residents to reach Sunrise Park by r traveling down one of the three short cul-de-sacs to the trail on Elm Street, then to Sunrise Meadows on Mourning Dove Road. They can then take this south through Sunnygage, then to Sunrise Park. Sunrise Park is just a half a mile south of Willow Ponds. Marty Asleson stated that this is within the guidelines for proximity of a park to a residential area. Marty added that he feels the proposed dedication is a good choice. He said that the amount of this cash dedication would cover most of the cost of land adjacent to Birch Park. The board has discussed obtaining this parcel. Marty suggested that this money be used to purchase that 1 1/2 acre parcel. Bill Nissen suggested that a cross walk should be installed on Elm Street between the Willow Pond Trail and Mourning Dove Road. Steve Johnston stated that it has been his experience that this is not that difficult to obtain. The city would formerly have to request a cross walk from the county. It would amount to painting a cross walk on Elm Street and signage. Staff will check with Anoka County regarding this issue. The park board viewed maps of Sunnygate and Sunrise Meadows showing the street layout. -� Ray Johnson also asked that parking not be allowed along the Page 1 PARR BOARD MEETING August 6, 1990 street of Mourning Dove Road. MOTION: John Bauman moved to recommend to the city council to accept park dedication for Willow Ponds to include a cash dedication for the proposed 27 lots consisting of $10,800. 00 Also installation of the trail as shown on the plat. The trail should be brought to grade and surfaced with class five. The park board is also recommending the city council move that Anoka County be notified to install a cross walk on Elm Street. OLD BUSINESS PARR LAND USE STUDY: Marty Asleson presented the board with copies of land use studies from Inver Grove Heights and Plymouth, both completed by Brauer & Associates. These will be available at city hall for you to review for a couple of weeks. Also, RFP's (Request for Proposals) from two other consulting groups are also available for your review. Marty stated that these plans are a great management tool. Marty added that the park board should be purchasing raw land and be one step ahead of the developer. Raw land is much less expensive, and the developer will be aware from the very beginning what is expected from him as far as the park dedication is concerned. Marty Asleson met with Jeff Schoenbrauer and he outlined what the focus meeting would address. He roughly estimated the cost of a plan by Lino Lakes to be $30,000. 00. Marty added that in the long range the city would make up this money by being able to plan in advance for their parks, buy the land early, and utilize the parks as much as possible. The park board had several questions for Marty and Don. The park board asked about staff completing a study of this kind. Marty and Don both agreed that first of all these are professionals, and that alone is a plus. Developer's, and residents like to see a professionally completed study. Also, this takes a tremendous amount of coordinating, and effort to complete a study of this kind. The Lino Lakes staff is so busy that if they took this project on it would take a long time to finish. The Lino Lakes Comprehensive Plan was completed by both John Miller, City Planner and consultants. Most of the cities surrounding us have completed a park land use plan. Brauer & Associates have approximately 5 - 6 people that would be working on the study. Page 2 PARK BOARD MEETING August 6, 1990 Don Volk stated that at this time council has not formally considered this issue. At this point the council will decide whether we should have the focus meeting or not. All questions will be answered at that meeting. RICE LAKE ESTATES PARK UPDATE: The Lino Lakes Park Board is considering the establishment of a lease agreement/joint park area with the City of Circle Pines. Marty received a letter from David Phipps, Park Superintendent from Circle Pines. He stated in the letter that this was discussed at the June 4th Circle Pines Park Board meeting. The members seemed enthusiastic at exploring the possibilities of this venture. The letter listed several considerations that Circle Pines would like answers to. That intent is to further discuss this with Circle Pines and then once the two cities have come to an agreement another neighborhood meeting will be held to update the Rice Lake Estates residents. BIRCH PARK LAND ACQUISITION: The park board is considering purchasing a 1 1/2 acre parcel from the Whitcombs that is adjacent to Birch Park in order to expand the park area. The city has preliminary plans for this parcel consisting of a tot lot and picnic area. The Whitcombs were approached and stated that they may be willing to sell the parcel at $7,500.00 per acre. John Miller, City Planner was asked about this price and he felt that was a reasonable price for the parcel. MOTION: Ray Johnson moved to recommend to the city council purchasing 1 1/2 acres from the Whitcombs. This money would come out of the park dedication funds at $7,500.00 per acre. When the park board receives the park dedication money from Willow Ponds, that money will go into the park dedication fund to make up for this expense. John Bauman seconded the motion and the motion was approved unanimously. JOINT POWERS AGREEMENT: Ken Johnson said the committee will meet next Thursday. He stated that the Circle Pines Attorney is reviewing the document. The City of Lino Lakes Council is not ready to sign the agreement. The council feels that since Lino Lakes is larger they should have two representatives to the recreation ^ committee instead of one like all the other cities. Page 3 PARK BOARD MEETING August 6, 1990 Harold Bisel said that Lino Lakes will be contributing more money to the program, therefore it should have more votes. Don Volk stated that the more one community contributes money, they will have more authority. Ray Johnson suggested putting something into the joint powers agreement that states that once a city reaches a certain size, then they can obtain another committee member, Ken Johnson said that a formula would have to be worked out very carefully. We have to be fair because the other cities will never reach the population as Lino Lakes. Harold Bisel suggested that something in the agreement should be written to trigger the committee, like a check point to review the program, see that all cities are cooperating, and talk with the other cities and reevaluate the agreement. If one city is contributing more than the others, then that should be a warning signal to assess the situation. Marty suggested looking at the joint powers agreement set up for the fire department. That may help us in this situation. Marty Asleson felt that there is a tremendous need for this recreation program. We need this to work. NEW BUSINESS ICE ARENA Ray Johnson stated that the indoor ice arena that was before the park board a few months ago is now planning on constructing at the Centennial School District. This will be part of the bond issue for Centennial School. Ray felt that the city should not be involved in a school function. The board is not sure how this ice arena will be managed. Will it be run as a school activity? Will residents be able to use the arena? The park board would like to see this run as a community program. Staff will ask that a member of the association or the school district attend the next park board meeting. INSIDE SPORTS The park board asked about the progress of Inside Sports. Harold Bisel addressed the group. He stated that Inside Sports is asking for financial help in establishing the arena. Harold said that the council cannot jeopardize the residents of Lino Lakes. If the city has control over the Page 4 PARR BOARD MEETING August 6, 1990 arena, and the business goes under, then what can the city do with a domed structure if vacant? Inside Sports stresses that the risks are low. The city believes that Inside Sports would be successful, but the city is waiting to see some of their dollars first. The city has not seen alot of financial support from the organization, but feels that an agreement will be met. Inside Sports has been very aggressive in their promotion of the facility. This has been a plus for Lino Lakes. People are talking about Lino Lakes and the plans. Harold Bisel asked the board members their opinion about Inside Sports. All the board members were in favor of the arena, saying that it would be a nice facility to have in our city. Harold Bisel addressed the board. He said that he feels the board is taking the right step towards wanting to create a comprehensive park plan. He said that if we spend the money today - in the lone run we will save money because of the increasing land prices. He applauds the park boards thinking. Sometimes it is just too expensive if we don't do things today. We are finding that out with sewer installations. Don Volk stated that there is no great city in the United States that does not have a great park system. This comprehensive park plan is important to everyone in the city. The residents can use it, staff will refer to it. It is important for the City of Lino Lakes to have a nice park system. Please let Laura Elken know if you would be interested in a tour of Plymouth's park system. Ray Johnson moved to adjourn the meeting. Meeting adjourned at 8: 32 p.m. Page 5 i� August 30, 1990 TO: PARR BOARD FROM: DON VOLK RE: PROPOSED ICE ARENA UPDATE Dear Park Board Members; The park board has asked a representative of the Centennial Arena Committee to attend the September park board meeting. The purpose is to be updated on the progress of the committee in making an ice arena a reality in the area. I would like to make a comment to the park board on this issue. First, I do believe the park board should listen closely to the presentation. Second, if the park board is in favor of an ice arena, a positive statement of that nature should be sent back to the Arena Committee. Third, I do know that it is a concern of the park board that this facility become a recreational asset to the area for all ice activities, not just hockey. However, remember the park board should make sure to promote the facility construction first. If construction becomes a reality then programming the use of the facility will be a concern of everyone. Another thing to remember is, if the arena gets built, it will be a centennial school district facility, not a city or association facility. In closing, at this point, I recommend that the park board make positive comments and recommendations to make the facility a reality. Thank you, board members for your consideration to this issue. Thank You, Don Volk 1991 BUDGET PREP PAPERS - CITY OF LINO LAKES 1989 ACTUAL 1989 BUDGET 1990 ACTUAL 1990 1991 PROPOSED DESCRIPTION TOTALS TOTALS TOTALS BUDGET TOTALS BUDGET TOTALS ------------- --------------- -------------- --------------- ------------- --------------- 45100 PARK DEPARTMENT ------------------------- ------------------------- 101 SALARIES 48,294.14 38,700.00 38959.00 71,727.00 96533.00 102 OVERTIME SALARIES 1258.22 0.00 643.00 0.00 0.00 106 OTHER SALARIES 15,173.88 14,000.00 9087.00 10,000.00 15000.00 121 PERA 2,160.12 2,400.00 1762.00 3,500.00 4400.00 122 SOC SEC 4,095.28 4,400.00 3312.00 6,000.00 7700.00 131 HEALTH INSURANCE 6,399.84 4,200.00 3624.00 7,160.00 8700.00 133 LIFE & DISABLITY INSURANCE 148.00 90.00 133.00 340.00 340.00 141 UNEMPLOYMENT INSURANCE 36.98 1,500.00 5.00 1,500.00 1500.00 151 WORKERS COMP. 2,190.83 2,400.00 0.00 3,500.00 5000.00 160 INSURANCE 618.97 700.00 0.00 700.00 700.00 170 TRAVEL & TUITION 345.07 500.00 377.00 1,300.00 2100.00 180 SUBSCRIPTION & DUES 147.50 300.00 264.00 300.00 250.00 195 UNIFORMS 303.49 600.00 311.00 800.00 1000.00 200 OFFICE SUPPLIES 1,275.69 200.00 626.00 2,500.00 250.00 211 MAINTENANCE SUPPLIES 10,157.16 14,400.00 3758.00 18,000.00 18720.00 212 FUELS 2,491.45 5,000.00 1684.00 5,000.00 6000.00 217 SHOP SALARIES 2,957.71 6,500.00 1506.00 5,500.00 5500.00 ,i--.,221 SMALL TOOLS 7,847.37 1,400.00 2085.00 1,500.00 1500.00 240 SHOP PARTS 4,242.14 5,500.00 659.00 6,000.00 6000.00 300 PROFESSIONAL SERVICES 215.63 500.00 448.00 500.00 500.00 320 COMMUNICATIONS 954.92 700.00 893.00 700.00 700.00 340 ADVERTISING 369.00 0.00 0.00 0.00 100.00 363 AUTO INSURANCE 1,405.42 1,000.00 0.00 1,000.00 2000.00 381 ELECTRICITY 491.04 900.00 920.00 900.00 1800.00 383 HEAT 868.20 900.00 834.00 1,000.00 1000.00 384 SANITATION 906.85 900.00 598.00 1,800.00 1800.00 385 RENTED EQUIPMENT 1199.00 0.00 240.00 0.00 500.00 400 CONTRACTED SERVICES 2,624.75 2,700.00 1760.00 5,900.00 6000.00 405 COMMUNITY ED. REC. 0.00 0.00 0.00 12500.00 13294.00 500 CAPITAL OUTLAY 7,819.50 15,000.00 0.00 0.00 5000.00 -------------- -------------- --------------- ------------- --------------- --------------- -------------- --------------- ------------ --------------- TOTAL 126,998.15 125,390.00 74,488.00 169,627.00 213,887.00 NOTES (PLEASE NUMBER YOUR NOTES) ------------ PAGE 19 •'"� CITY OF LINO LAKES 1991 BUDGET PARKS CODE SALARIES 1989 1990 1991 1991 TOTAL 101 SALARIES FULLTIME/PERMANENT DON V. 5.00 2 , 250. 00 MARTY A. 90. 00 29, 700. 00 MIKE H. 12. 67 50.00 13 .81 13 ,707 .20 TRACY U. 11.76 100.00 12 .23 25,438. 00 JOHN H. 21.00 12 . 23 5, 500.00 ADD L JR. PARK KEEPER 100. 00 12. 23 25, 438. 00 ADD EMERGENCY AID 25.00 7, 500. 00 106 SEASONAL SHELTER ATTENDANTS 3 SHELTERS DEC 250 HRS JAN 32 HRS FEB 432 HRS MAR 216 HRS 1330 HRS X 5.50/HR SUMMER HELP 2 V WORKERS X 100 DAYS r� STUDENTS @ $5.50/HR FULLTIME/PERMANENT SHARED SECRETARY 3 ,827 . 00 102 OVERTIME SALARIES 106 OTHER SALARIES 121 PERA 122 FICA 131 HEALTH INSURANCE 133 LIFE INS/DISABILITY 141 UNEMPLOYMENT INSURANCE 151 WORKERS COMPENSATION 160 INSURANCE EMPLOYEE BENEFITS 170 TRAVEL AND TUITION 3 - 4 GRAD CLASSES 800.00 CONFERENCES 1,300. 00 180 SUBSCRIPTION & DUES 250.00 190 BONDS 195 UNIFORMS 600.00 800.00 1, 000.00 1,000. 00 200 OFFICE SUPPLIES 250.00 211 MAINTENANCE SUPPLIES 18,720. 00 212 FUELS 6,000. 00 217 SHOP SALARIES 221 SHOP PARTS 6, 000. 00 240 SMALL TOOLS 1, 500. 00 r-�, CITY OF LINO LAKES 1991 BUDGET PARKS 1991 CODE SALARIES 1+E:9 1990 k 1991 TOTAL -------------------------------------------------------------------------------- -------------------------------------------------------------------------------- 101 SALARIES FULLTIME/PERMANENT DON V. 5.00 MARTY A. 90.00 MIKE H. 12.E7 50.00 13.18 13,707.20 TRACY U. 11.7E 100.00 12.23 25,438.00 JOHN H. 21.00 12.23 5,500.00 ADD 1 JR. PARK KEEPER 100.00 12.23 25,438.00 ADD EMERGENCY AID 25.00 7,500.00 10E SEASONAL SHELTER ATTENDENTS 3 SHELTERS DEC 250HRS JAN 32HRS FEB 432HRS MAR 21EHRS 1330HRS x 5.00/HR SUMMER HELP 2 V WORKERS x 100 DAYS ''*N STUDENTS B $5.50/HR FULLTIME/PERMANENT SHARED SECRETARY 3,827.00 102 OVERTIME SALARIES 10b OTHER SALARIES 121 PERA 122 FICA 131 HEALTH INSURANCE 133 LIFE INS/DISABILITY 141 UNEMPLOYMENT INSURANCE 151 WORKERS COMP. 160 INSURANCE EMP BENEFITS 170 TRAVEL AND TUITION 3 - 4 GRAD CLASSES 800.00 CONFERENCES 1,300.00 180 SUBSCRIPTION/DUES 250.00 190 BONDS ; 195 UNIFORMS i 600.00 800.00 1000.00 1,000.00 200 OFFICE SUPPLIES 250.00 211 MAINTENANCE SUPPLIES 18,720.00 212 FUELS 6,000.00 217 SHOP SALARIES 221 SHOP PARTS 6,000.00 ' *'kO SMALL TOOLS 1,500.00 PAGE 1 CITY OF LINO LAKES 1991 BUDGET PARKS CODE SALARIES 1989 1990 $ 1991 1991 TOTAL 300 PROFESSIONAL SERVICES LAND USE STUDIES 35, 000. 00 320 COMMUNICATIONS 700. 00 1 RADIO 3 PARK TELEPHONES 340 ADVERTISING 100.00 363 AERO INSURANCE 381 ELECTRIC 1,800.00 383 HEAT 1, 000.00 384 SANITATION 1,800.00 385 RENT EQUIPMENT 500. 00 400 CONTRACTOR SERVICES 6, 000. 00 405 RECREATION DIRECTOR 13 ,294. 00 500 CAPITAL OUTLAY BASKETBALL COURT-CITY HALL 13 ,576. 00 IRRIGATION SUNRISE PARK PD-90-4550-105 4, 500.00 IRRIGATION BIRCH PARK 3 ,800. 00 LAND ACQUISITION BIRCH PARK LA-90-4550-77 11,250. 00 17500 X 1.5 ACRES GRADE SOCCER FIELDS CITY HALL 2 , 000.00 IRRIGATION CITY HALL PARK PARK DEV TRAILS 5, 000. 00 PARKING SUNRISE PARK 50, 000.00 TOT LOT/PICNIC BIRCH PARK 12,000.00 PLANTINGS BIRCH PARK LA-90-4550-OA 25, 000.00 PARK LAND ACQUISITION 30, 000. 00 CAPITAL EQUIPMENT c� -- 1 40HP TRACTOR W/TURF TIRES & FLAIL 18,000.00 1 LAND 118, 000. 00 1 6M 72 DIESEL TORO 18, 000. 00 C LA-91-4550-78 SOUTH SIDE 100, 000. 00 PD-90-4550-80 LINO PARK DEVELOPMENT 5, 000.00 PD-91-4550-87 BIRCH PARK SHELTER 15,000.00 PD-91-4550-89 S RESHANAU TURF 4 , 000. 00 CITY OF LINO LAKES ,-� 1991 BUDGET PARKS CODE SALARIES 1989 1990 1991 1991 TOTAL PD-91-4550-92 CITY HALL ARCHERY 12,000.00 PD-91-4550-93 CITY HALL HOCKY RINK 15,000.00 PD-90-4550-94 CITY HALL FOOTBALL/SOCCER 5, 000.00 PD-91-4550-95 CITY HALL BB FIELD/IRRIGATE 3, 000. 00 PD-91-4550-96 UPGRADE LIGHTING 1,000.00 PD-91-4550-98 S FIELD IRRIGATE 3 ,000.00 PD-90-4550-100 CITY HALL BASKETBALL COURT 13, 575. 00 PD-91-4550-106 SUNRISE PARK DEVELOPMENT 14, 000. 00 PD-91-4550-109 LINO PARK WELL REJUVENATION PD-91-4550-110 ICE RINK 2 , 000.00 PD-91-4550-111 SHENANDOAH LIGHTING SKATING 5, 000. 00 ti � r CITY OF LINO LAKES 1991 BUDGET �-. PARKS 1991 CODE SALARIES 1989 1990 b 19-31 TOTAL -------------------------------------------------------------------------------- -------------------------------------------------------------------------------- 300 PROFESSIONAL SERVICES LAND USE STUDY 35,000.00 320 COMMUNICATIONS 700.00 1 RADIO '3 PARK TELEPHONES 340 ADVERTISING 100.00 363 AERO INSURANCE 301 ELECTRIC 1,800.00 383 HEAT 1,000.00 384 SANITATION 1,800.00 385 RENT EQUIPMENT 500.00 400 CONTRACTOR SERVICES 6,000.00 405 RECREATION DIRECTOR 13,294.00 500 CAPITAL OUTLAY BASKETBALL COURT-CITY HALL 13,576.00 IRRIGATION SUNRISE PARK PD-90-4550-105 4,500.00 IRRIGATION BIRCH PARK 3,800.00 LAND ACQUISITION BIRCH PARK LA-90-4550-77 11,250.00 17500 X 1.5 ACRES aRADE SOCCER FIELDS CITY HALL 2,000.00 IRRIGATION CITY HALL PARK PARK DEV TRAILS 5,000.00 PARKING SUNRISE PARK 50,000.00 BIRCH PARK DEVELOPMENT TOT LOT/PICNIC 12,000.00 BIRCH PARK PLANTINGS LA-90-4550-OA 25,000.00 PARK LAND ACQUISITION 30,000.00 CAPITAL EQUIPMTENT 1 40 HP TRACTOR W/TURF TIRES L FLAIL llal0 0-m I LAND 118,000.00 16M 72 DIESEL Tv-c 10,000.00 LA-91-4550778 SOUTH SIDE 100,000.00 PD-90-4550-80 LINO PARK DEVELOPMENT 5,000.00 PD-91-4550-07 BIRCH PARK SHELTER 15,000.00 PD-91-4550-89 S RESHANAU TURF 4,000.00 PD-91-4550-92 CITY HALL ARCHERY 12,000.00 PD-91-4550-93 CITY HALL HOCKY RINK 15,000.00 PD-90-4550-Y4 CITY HALL FOOTBALL/SOCCER 5,000.00 PD-91-4550-95 CITY HALL BB FIELD IRRIGATION 3,000.00 PO-91-4550-96 UPGRADE LIGHTING 1,000.00 PD-91-4550-90 S FIELD IRRIGATION 3,000.00 PD-90-4550-100 CITY HALL BASKETBALL COURT 13,575.00 PD-91-4550-106 SUNRISE PARK DEVELOPMENT 14,000.00 PD-91-4550-109 LINO PARK WELL REJUVENATION PD-91-4550-110 ICE RINK 2,000.00 --',,PD-91-4550-111 SHENANDOAH LIGHTING-SKATING 5,000.00 PAGE 2 DATE: AUGUST 29, 1990 TO: DON VOLK FROM: MARTY ASLESON RE: NEW PARK LAND DEDICATION METHODOLOGY There has been discussion at previous Park Board meetings to investigate the possibilities of changing the park money dedication amount. Laura Elken surveyed several communities and it appears that we are not to far off -- if we consider the cost of "Raw Land" . "Raw Land" can be purchased now for between $6,000 and $10,000 per acre - fair market land value. We met some time ago and came up with the following method to be considered. Take the number of acres at same fair market value (raw land cost) X (X) dollars per house = cost of the raw land or the high range of raw land. EXAMPLE: Willow Ponds Willow Ponds has 27 lots on 13 acres. The dedication is 1.3 acres of land, or at the high range of land costs of $10,000 per acre - take 27 lots X (X) $/lot = $13,000 $13,000 divided by 27 lots/acre = $481.48/lot This is using the 0 - 3 units/acre/10% category of our dedication policy. That is the figure that we would need per lot to acquire comparable land to be used for parks. INFORMATIONAL MEMO August 30, 1990 TO: PARR BOARD FROM: PARR STAFF RE: BRANDYWOOD DEVELOPMENT APPROVAL For Your Information; The city council has approved the Brandywood Development. Construction of the development is scheduled to start the summer of 1991. As a result of council approval, the park land previously discussed, can now be considered for development. The park board should keep this in mind for future development scheduling. Respectfully, Don Volk Director of Public Works INFORMATIONAL MEMO August 30, 1990 TO: PARR BOARD FROM: PARR STAFF RE: PHEASANT HILLS PRESERVE APPROVAL For Your Information; The city council has approved the preliminary concept of Pheasant Hills Preserve. First phase construction is scheduled to start in the spring/summer of 1991. This means the park land dedication as previously negotiated with the developer and park board will be completed in the near future. The park board again should consider these park lands for development scheduling in the future. Respectfully, Don Volk Director of Public Works C� INFORMATIONAL MEMO August 30, 1990 TO: PARR BOARD FROM: PARR STAFF RE: PRESENT STATUS BIRCH PARR DEVELOPMENT For Your Information; The present status of Birch Park development is as follows; The additional land purchase directly adjacent and south of Birch Park has been approved by city council. The purchase documents are now being prepared. Irrigation of the park will be completed by August 31. Seeding of the park is expected to be completed by September 14. The parking lot is expected to be completed, both curb and blacktop surface, by the middle of September. The establishment of trails in the park are planned to be completed before November 15. This will include blacktop surfacing. Park staff hopes to get the tree planting substantially complete this year. Trees have been donated by the Lino Lakes Correctional Facility, and will be moved with the new tree spade. With the time schedule, the park should be substantially complete by the end of this construction season. Respectfully, Don Volk Director of Public Works p DATE: AUGUST 28, 1990 TO: DON VOLK FROM: MARTY ASLESON RE: JOINT POWERS AGREEMENT Please find attached a copy of the final draft of the Joint Powers Agreement as drawn up after the last North Metro Recreation Commission Steering Committee meeting. I have hand delivered copies to all appropriate parties. We need to run this by our City Council as soon as possible and return to Larry Jablinski if signed. If not signed, then redraft I guess. 0 4 JOINT POWERS AGREEMENT BETWEEN INDEPENDENT SCHOOL DISTRICT NO. 12 City OF CENTERVILLE City OF CIRCLE PINES City OF LEXINGTON AND City OF LINO LAKES FINAL DRAFT RELATING TO ESTABLISHMENT OF THE NORTH METRO RECREATION COMMISSION s n JOINT POWERS AGREEMENT THIS AGREEMENT, is made pursuant to Minn. Stat. #471 Section 16 and Minn. Stat. #471 Section 59 , between the City ' of Centerville, the City of Circle Pines, the City of Lexington, and the City of Lino Lakes, hereinafter referred to as "Cities" , and Independent School District No. 12 , hereinafter referred to as "School District" , all located in the County of Anoka, State of Minnesota. IN CONSIDERATION of the mutual covenants and provisions contained in this Agreement, the above-named parties agree as ARTICLE I PURPOSE Section 1. General Purpose. This Agreement is entered into among the parties for the purpose of providing a recreation program, establishing a recreation commission, and for the employment of a full-time recreation coordinator. ARTICLE II ESTABLISHMENT OF THE NORTH METRO RECREATION COMMISSION Section 1. Creation of the Commission. The North Metro Recreation Commission shall be formed upon the approval and signing of this Joint Powers Agreement by the Cities and the School District. Page 1 I Section 2 . Composition of the Commission. It is mutually agreed that the North Metro Recreation Commission shall consist of five (5) members which shall be selected by the City Councils and School Board within sixty (60) days after execution of this Agreement, by all parties. The Commission shall be composed of the following: A. One (1) commissioner to be selected by the City Council of Centerville according to the procedure which the Council shall determine. B. One (1) commissioner to be selected by the City Council of Circle Pines according to the procedure which the Council s1a11 riAteY^ino. C. One (1) commissioner to be selected by the City Council of Lexington according to the procedure which the Council shall determine. D. One (1) commissioner to be selected by the City Council of Lino Lakes according to the procedure which the Council shall determine. E. One (1) commissioner to be selected by the School Board of Independent School District No. 12 according to the procedure which the School Board for each community shall determine. F. Additional representatives shall be added for each community based on the following formula: Households, (0 - 3 , 000) 1 representative; Page 2 e ,-� (3 , 001 - 6, 000) 2 representatives; (6, 001 - 9 , 000) 3 representatives. Section 3 . Term. The terms of the members of the commission shall be as follows: c A. The commissioner selected by the School Board shall be designated to serve a term of one (1) year. B. The commissioners selected by the City Council of Centerville and the City of Circle Pines shall be designated to serve a term of two (2) years. C. The commissioners selected by the City Council of Lexington and the City of Lino Lakes shall be designated to serve a term of three (3) years. D. Original appointees shall serve their terms as stated in A, B and C, and thereafter all commissioners shall serve a tern of three (3) years. E. A Commissioner shall not serve more than two (2) consecutive three (3) year terms. with the exception of the initiation of this Joint Powers Agreement at which time beginning terms are not considered a part of the two (2) three (3) year terms. Section 4 . vacancies. A vacancy occurs on the Commission upon the happening of any of the following events: 1. Resignation or death of a member; Page 3 f n 2 . Termination of a member 's appointment by a majority vote of the City Council or School Board who made the appointment; 3 . A commissioner misses three (3) unexcused consecutive regular meetings. A vacancy shall be filled by the City Council or School Board from which the vacancy occurred. Section 5. Meetings. A. The Commission shall have regular meetings scheduled by the Commission and the site of these meetings will be determined by the Commission and shall be open to the public. The regular meetings shall be held at least once per month at a time to be determined by the Commission. B. Special meetings of the Commission will be called by the chairperson or any two (2) other commissioners upon three (3) days written notice. Said notice shall contain the date, time, place and purpose of the special meeting. C. The Recreation Coordinator or a representative of the Recreation Coordinator is expected to attend all Commission meetings. Section 6. Bylaws. The Commission may adopt the bylaws, policies, rules, and procedures as it sees fit, and amend or modify from time to time as it deems appropriate. These bylaws, rules, policies and procedures may include the time, location, and frequency of its meetings, and such other provisions as may Page 4 ^� be useful and necessary for the efficient conduct of its business. No bylaw, policy, rule or procedure shall be adopted which conflicts with the provisions of this agreement or the Joint Powers Act or the laws or rules of the State of Minnesota or federal laws or regulations. Any such bylaw, rule, policy or rules shall be null and void. All bylaws must be approved by the City Councils and the School Board. Section 7 . Officers. A. At the first meeting of the Commission and in January of each year thereafter, the Commission shall elect from its membership the following: a chairperson, a vice and business, a treasurer who will keep records of all .� accounts, and such other officers as it deems necessary to reasonably carry out the purposes of this Agreement. B. Officers shall hold office for a term of one (1) year. An officer may serve only while a member of the Commission and may be re-elected to an office. A vacancy in an office shall be filled from the membership of the Commission by election and the officer shall serve for the remainder of the unexpired term of the vacated office. Section 8 . Approval of Action. A. Each commissioner shall be entitled to one (1) vote. B. A majority three (3) members of the Commission shall be a quorum for the transaction of business. A commissioner representing a municipality or school district Page 5 r in default of any monetary contribution or payment to the Commission shall not be counted for the purpose of determining quorum. C. No commissioner shall be eligible to vote during ' such time as the municipality or school district which he/she represents is in default of any monetary contribution or payment to the Commission. D. Any action other than adjournment must be approved by a majority of the full membership of the Commission. E. Adjournment must be approved by a majority of a quorum. r'n,•-•-,- ensation. ARTICLE III POWERS AND DUTIES OF THE NORTH METRO RECREATION COMMISSION Section 1. General Powers. A. The Commission shall have power to operate a recreation program for the Cities and School District. If any part of such program is administered directly by any Commission shall have power to make cooperative agreements with any such public or private agency, organization or individuals when, in the judgement of the Commission, such procedure would prove advantageous. The program directly administered by the Commission may coordinate use of public property assigned to, or of private property leased or otherwise made available for, recreation use. Page 6 B. The Commission may operate facilities made available to it for the purpose of this Agreement; but it shall have no authority to purchase land in its own name. The Commission shall have no authority to construct buildings or other permanent structures upon any land without prior written consent of the owners of such land, and in no event shall such buildings or structures be constructed by the Commission upon privately owned land. Section 2 . Personnel. A. The Commission shall interview and hire a person (and later replacements as necessary) to serve as Recreation Coordinator for the recreation program, at such salary and in accordance with such terms and conditions of employment as it shall determine. B. other employees, including an attorney, may be hired by the Commission for the recreation program, on a full-time or consulting basis, at such salary and in accordance with such terms and conditions of employment as it shall determine. C. The Commission shall establish qualifications and duties for the position of Recreation Coordinator and other employees pursuant to Minn. Stat. #471. 18. D. The Commission shall establish such personnel policies, as it deems necessary or suitable to apply to the Recreation Coordinator and staff. E. The Recreation Coordinator and any members of the recreation program staff shall be employees of the Commission Page 7 and shall not be considered to be employees of any member city or school district. F. The salary, worker's compensation insurance, other benefits and other expenses of the Recreation Coordinator and staff shall be paid by the Recreation Fund in accordance with the provisions of this Agreement. G. For purposes of computing and providing worker' s compensation coverage, income tax withholding, public employee' s retirement and similar purposes, the Recreation Coordinator and staff will be computed as employees of the community education program operated by the School District. H. The Commission shall supervise the office of the Recreation Coordinator and any staff of the coordinator. The first six (6) months of a new hire will be probationary. /1 After the first six months of probationary period any party who is employed by the Commission can be discharged automatically if their performance during that probationary period does not comply with the requirements of the Commission for that particular employment position. After the probationary period, the Commission shall conduct an evaluation of the recreation coordinator and/or staff, and thereafter a yearly evaluation shall take place. I. The Recreation Coordinator shall, plan, develop and deliver the yearly recreation program at no cost to the community education program. At the same time Community Services Coordinator shall not collect fees from North Metro Recreation Commission for any services performed. Page 8 ,..� J. The Recreation Coordinator shall cooperatively plan recreation programs, with Community Services Coordinator of other School districts or other government agencies. Section 3 . Contracts. A. The Commission .may contract for and make purchases of materials, supplies, equipment, services, and such other items as it may deem necessary with a party or any other person, natural or cooperate. All contracts fur such services and other items shall be prepared and let in accordance with state bidding laws, where required. B. Any contracts entered into by the Commission must be completed within the current fiscal year in which the contracts are entered into. C. The Commission may lease real or personal property for public recreational use, with contracts to be reviewed on a yearly basis. Section 4 . Program Reports. A. The Commission shall each year prepare a written comprehensive program prior to the second Monday in June for recreational activities for the ensuing calendar year. The program shall include recommended divisions of responsibility within private agencies and other public agencies administering recreational activities. The written program shall also include the Commission's plans for direct activities and the finding thereof. The written comprehensive program shall be submitted to the City Councils and School Board by the second Monday in June, (for the Page 9 ensuing calendar year) . B. The Commission shall submit a report to each of the City Councils and School Districts not later than the last day of February of each year. Such report shall contain: 1. A description of the program activities and accomplishments of the past year; 2 . An itemized statement of the various sum of money received from all sources and an itemized statement of the expenditures of such monies. Section 5 . Insurance. insurance protecting itself and its commissioners against any usual and customary liability claims arising out of the operation of the recreation program, including North Metro Recreation Commission employee actions, in amounts which shall, be adequate and, comply with the requirements of Minn. Stat. #466 Section 04 . The policy shall name the Cities and School District as additional named insureds. B. Said policy shall provide for 30 days notice of cancellation to Cities and School Districts and provide for the ability of Cities and/or School District to vary premiums and receive credit against budget contributions. C. The Commissions can either purchase insurance of participate in a pooled self-insurance program. ARTICLE IV FINANCIAL Page 10 r Section 1. Establishment of North Metro Recreation Fund. A. There shall be established in the School District Accounts and treasury a special fund to be called "North Metro Recreation Fund" . All revenues, receipts and investment interests of the commission, shall be deposited intact in the Fund' s bank account including recreational funds purposed by the City Councils and School District, or by the Commission from gifts, bequests, contributions, earnings and admission charges of the Commission for the use of facilities, and programs other miscellaneous revenues. ' �1 S✓u� J'�. Y L� ._L_ ..- ___ L l- ,..-..J .-.Y.�r a 1 �'(1 t�" C- recreation program shall be disbursed from the North Metro Recreation Fund. Section 2 . Budget. A. A proposed budget for the period , shall be formulated by the Commission and shall be submitted to the City Councils and the School Board not later than In succeeding years, the Commission shall adopt and submit its proposed budget for the next fiscal must be approved by the City Councils and the School Board. Individual City Councils and the School Board can submit independent revisions to the proposed budget. Final decisions regarding contributions and revisions shall be reported to the Commission no later than December 1. If there are unresolved budget differences between the City Councils or School Board, Page 11 r the base amount shall be increased or decreased by the factor of the cost-of-living index in the cities of Minneapolis and St. Paul for the prior year, January 1 thru December 31, or levy limits of the cities whichever is less. The expenditure amounts, as finally approved by the Commission, shall control the year ' s spending program, except that excess revenues received may be spent upon the approval of the Commission. The Commission shall not levy taxes, issue bonds or borrow money, nor shall it incur any obligations for expenditures, unless there is unencumbered cash in the treasury of the Commission. The budget may be revised as a result of the proposed withdrawal by the participating member of the Commission. Final action adopting a budget shall be taken by the Commission on or before , prior to the start of fiscal year. B. The Budget of the North Metro Recreation Program shall be substantially balanced and shall show: 1. Contributions from the City Councils and the School Board; 2 . Contributions from other public bodies. 3 . Contributions from private sources. 4 . Earnings from admissions and other charges made for the use of facilities. 5 . Miscellaneous revenues. Estimated expenditures divided as follows: 1 . Payroll; Page 12 r1 2 . Supplies; 3 . Repairs; 4 . Rents; 5. Equipment 6. Miscellaneous expenditures. C. The Commission may accumulate reasonable reserve funds for the purposes of operating the recreation program and it may invest funds of the Commission not currently needed for the program' s operation in a manner and subject to the laws of the State of Minnesota applicable to the cities and School District. n Trc Cori ss7- may collect noni es from parties- subject to the provisions of this Agreement. These monies shall not affect the base amount for the ensuing fiscal year. E. The Commission may accept gifts of real or personal property for public recreational purposes. F. The Commission may incur expenses and make expenditures necessary and incidental to the operation of the recreation program. No expenditures shall be made without prior approval by the treasurer of the Commission. If the Treasurer is unavailable, the chairperson will authorize approval. Approval will initially be verbal to the school district and a written approval shall be filed with the Commission' s monthly minutes and treasurer's report. The School District and Treasurer of the Commission shall co-sign all checks, drafts and orders from the North Metro Recreation Fund. Page 13 r ' G. The School District shall provide the Commission a monthly account and report of all receipts and disbursements. H. The parties agree that they shall proportionately share all claims, looses, damages and expenses including attorney' s fees, which one or all incurs or which one or all becomes liable for because of a civil action arising out of the operation of the recreation program. Each party' s share shall be the same proportion as each party' s representation on the Commission. I. For purposes of accounting and reporting, the fiscal year of the Commission and the North Metro Recreation Fund shall 1A January 1 throe crl? r)- -pr ber '3, . J. An audit of the funds in the North Metro Recreation Fund will be made annually. Said audit may be made in conjunction with an audit of the fund for the School District. The cost of the audit will be paid by the School District. K. The Commission shall be authorized to establish charges or fees for the use of any facilities to make any phase of the recreation program wholly or partially self- sustaining. Appropriate non-resident fees shall be applied. Section 2 . Funding. A. The recreation program shall be funded according to the following formula: 1. All funding of the recreation program shall be according to the following formula: Each city' s pro- portionate share will be determined by the number of Page 14 r households in each City. Household number is revised in April of each year by the Metropolitian Council. 2. Each city's proportionate operating budget contribution shall be recalculated annually prior to the Commission' s recommendation of the next year' s budget. The city's contribution to the Commission shall be paid in four (4) equal installments on March 27, June 27 , September 27 and December 27 of each year. The contribution shall be due without the necessity of separate billing by the School District. B. The School District will provide the following: 1 . Disburse the Pecreat3n- Coordinator ' s salary and recreation program payroll, accounts payable and accounts !� receivable, worker ' s compensation, insurance, and all other expenses of the Commission which will be paid from the North Metro Recreation Fund, which will be funded by contributions from the City Councils and School Board. 2 . Office space at no cost to the Commission. 3 . Desk, office chair and filing cabinet at no cost to the Commission. 4 . Telephone and telephone system hookup at no cost to the Commission. Monthly service charges and long distance telephone charges will be paid from the Recreation Fund at no cost to the School District. 5. Access to the school district's duplicating equipment at no cost to the Commission. The Commission shall be responsible for the cost of the paper to be sold to the Page 15 Commission at the School District's cost. 6 . Advertising in the community education program catalog, at no cost to the Commission. 7 . A contribution of minimum $2 , 000. 00 annually , to the Recreation Fund. ARTICLE V DURATION Section 1. Continuing Existence. The Commission shall continue in existence from year to year until terminated at any time by majority vote of the City's Councils and the School District. Section 2 . withdrawal of Members. A. Any party may withdraw from this Agreement by written notice to each of the parties. Said notice must be given no later than December 1 of the current fiscal year and shall be effective no sooner than the end of the next fiscal year. A withdrawing party shall continue to give contributions in compliance with this Agreement through the effective date of withdrawal. The term of office of the member of the Commission representing the withdrawing City Council or School District shall cease on the effective date of withdrawal. B. Notice of withdrawal may be rescinded any time prior to the effective date of the withdrawal. C. Any withdrawing parties shall be held responsible for any liabilities incurred prior to withdrawal. Section 3 . Dissolution. Page 16 A. A withdrawing member shall not have voting rights regarding dissolution. B. The Commission shall be dissolved upon the vote of majority of the Commission and agreement of the City Councils of the member cities and School Board. Section 4. Division of Assets. A. Withdrawal. If a party withdraws from this Agreement before termination of the Agreement, that party shall have no claim to the monetary assets of the Commission. The withdrawing party shall be compensated proportionately, based on their contributions for the last three (3) years, any equipment bought by purchased by the Commission based on r-� fair market value. The Commission shall have up to three (3) years to reimburse the withdrawal. B. Termination. Upon dissolution of the Commission all property of the Commission shall be sold and any surplus money and property of the Commission remaining after payment of all liabilities shall be returned to the parties in proportion to each party's total contribution to the Commission over the last three (3) years. Property contributed to the commission for use but not owned by it, shall not be sold, but rather shall be returned to the party that contributed it. A party's total contribution shall include moneys contributed, and fair market value of property and goods contributed. ARTICLE VI Page 17 DEFAULT Section 1. Defined; Notice; Legal Action. It shall be a default under this Agreement if a party shall fail to make any payment required by this Agreement by the date that' the payment is due, or if any party should fail to observe or perform any obligations, agreement or convenant on its part for a period of thirty (30) days after receipt of written notice from the other party specifying the default and requesting that it be remedied. In the event a default has happened or is existing, the other parties may take whatever action at law in equity that may appear necessary and appropriate to collect the amounts due and thereafter to become due, or to enforce performance and observation of any obligation, agreement or covenant of the other party under this Agreement. ARTICLE VII DISPUTE RESOLUTION Section 1. Dispute Process. A. Dispute Process. When any member municipality feels that there is a misinterpretation or a violation of the specific terms and conditions of this agreement. They may initiate the dispute resolution process by submitting a written statement outlining the dispute or disagreement. This written statement of dispute shall be forwarded to the Committee at its next regular or special meeting. The Committee will then have a six (6) month period to resolve the dispute as to interpretation or application of the terms Page 18 of this agreement. If during the six (6) month period all member interpretation or application of the specific terms of this agreement, the dispute shall be forwarded to the Anoka County Mediation Service or a similarly appropriate mediation service. If the municipalities can not mutually agree, through the mediation process, within 90 days as to the interpretation or application of a specific term in question, then a majority vote of member municipalities will initiate the submission of the issue to arbitration as defined in Section 2 . Section 2 . Arbitration. In the event of a failure of a party to perform its obligations under this Agreement, any other aggrieved party or parties may take appropriate legal action for such nonperformance; however, when there is a disagreement between the City Councils and School District as to the meaning or application of the terms therein, or as to respective rights, powers, duties and obligations of the cities and School District, and the disagreement cannot be amicably resolved, any city or school district may submit the matters in dispute to the board of arbitration created pursuant to the provisions of Minnesota Statutes, Chapter 572, and the disagreement shall be arbitrated in accordance therewith. The decision of the arbitrator shall be final and binding on the members of the Commission. ARTICLE VIII GENERAL PROVISIONS Section 1. Notices. All notices required to be given Page 19 under this Agreement shall be in writing and be addressed to the chairperson of the Commission at the School District office at 4707 North Road, Circle Pines, Minnesota 55014 . Circle Pines Office - 200 Civic Heights Circle, Circle Pines, Minnesota 55014 . Lexington Office - 3808 Restwood Road, Circle Pines, Minnesota 55014. Lino Lakes Office 1189 Main Street, Lino Lakes, Minnesota 55014 . Centerville Office - 1694 Sorel Street, Centerville, Minnesota 55038 . All notices required to be provided on a specific date shall be considered as timely if postmarked on or before the due date. Section 2 . Amendments. This Agreement may be amended from time to time only by a writing, signed by all the parties. Section 3 . Savings Clause. Should any provision of this Agreement be found unlawful, the other provisions of this Agreement shall remain in full force and effect if by doing so the purpose of this Agreement taken as a whole can be made operative. Should any provision be found unlawful, the Commission shall attempt to agree upon an amendment to this Agreement to replace the unlawful part. Page 20 4• WITNESS WHEREOF, the parties by their respective officers have executed this Joint Powers Agreement on the dates: DATED: CITY OF CENTERVILLE BY IT' S MAYOR CITY CLERK DATED: CITY OF CIRCLE PINES BY IT' S MAYOR CITY ADMINISTRATOR BY IT'S MAYOR CITY CLERK DATED: CITY OF LINO LAKES BY IT' S MAYOR CITY ADMINISTRATOR DATED: INDEPENDENT SCHOOL DISTRICT NO. 12, CENTENNIAL BY IT'S SUPERINTENDENT SCHOOL BOARD CHAIRMAN '1 Page 21 INFORMATIONAL MEMO August 30, 1990 TO: PARR BOARD FROM: PARR STAFF RE: TRAIL BITUMINOUS, SO. RESHANAU LAKE ESTATES 1st ADDITION For Your Information; The city Public Works Department will attempt to complete the bituminous surfacing of the trails in this subdivision. It is not known at this time whether city crews will be able to complete this project. As wet conditions in this area may force a delay in completion. However, the attempt will be made this construction season. Respectfully, Don Volk Director of Public Works DATE: AUGUST 29, 1990 TO• DON VOLK FROM: MARTY ASLESON RE: RICE LAKE ESTATES PARK The information to draw up a lease agreement with Circle Pines for park land in Rice Lake Estates has been sent off. We should consider at this time whether to sell the two parcels of land now, that are dedicated as park. The money can be used to develop the Cooperative Park. I suggest that we get a land appraisal done, if we wish to sell. Mr. Ary Gearman has also been contracted and knows that this is being considered. Thank you. DATE: AUGUST 24, 1990 TO: BILL HAWKINS FROM: MARTY ASLESON SUPERINTENDENT OF PARKS, RECREATION AND FORESTRY CITY OF LINO LAKES RE: LEASE OF PARK LAND IN THE CITY OF CIRCLE PINES Please see the enclosed maps delineating a parcel of land that the City of Lino Lakes wishes to lease from the City of Circle Pines for park development purposes. We have been working with the neighborhood group of Rice Lake Estates for several months in an attempt to develop a neighborhood park area that would meet their needs. We have also been working with the City of Circle Pines to lease a portion of land for our park purposes and for theirs to use since both sides seem to share a common need there. This area delineated on the map seems agreeable to both cities and would also serve the recreational needs of both cities. Thus I have been directed by the Park Board to have a lease agreement drawn up to accommodate this use. In past correspondence that we have had with the City of Circle Pines it was agreed that we would both benefit from a joint park arrangement in this area. The lease agreement should be for at least a 30 year renewable (or whatever you feel is appropriate) . If you have any questions, please call. Thank you. cc Don Volk PARK BOARD MEETING n September 5, 1990 Bob Williams called the Lino Lakes Park Board meeting to order at 7: 08 p.m. at the Lino Lakes City Hall. Members present were: Candy Toffoli, John Bauman, Bob Williams, and Ken Johnson. Absent were: Bill Nissen and George Lindy, and Ray Johnson. Also present was Director of Public Works, Don Volk; Parks Superintendent, Marty Asleson; Planning Secretary, Laura Elken; and Parks Secretary, Carol Kohler. CONSIDERATION OF MINUTES: Ken Johnson stated that on page three under Joint Powers Agreement it reads "the committee met last Thursday" It should read: "the committee will meet next Thursday" MOTION: Bob Williams moved to approve the August park board minutes as corrected. Motion was carried. OPEN MIKE No one appeared before open mike, however, Laura Elken, Planning Secretary took this time to inform the board that this was her last park board meeting as she is cutting her time back to three days per week to allow for more time for her family. She introduced Carole Cohler who will take over her duties regarding park issues. ICE ARENA UPDATE/A BOARD MEMBER FROM THE CENTENNIAL ICE ASSOCIATION WILL BE ATTENDING. Frank Zimney, a board member of the Centennial Ice Association was invited to appear before the board. He left a message saying that he was unable to attend, but invited the park board members to a meeting on September 18th at 7: 00 p.m. at Joe Marshall & Associates in Circle Pines off Lake Drive. Correspondence regarding this meeting will be sent to the park board members. PARKS DEPARTMENT BUDGET REVIEW The park board members received a break down of the proposed 1991 budget regarding parks. Don Volk said that he has added to the budget one full time person to be added to park staff. Also an intern may be hired for the forestry department. This intern would be a seasonal worker. Don Volk explained to the park board that this is the proposed budget. The city council has to review this and approve this, and realistically, there may be some cuts. Don explained that a 40 HP Tractor w/turf tires to be used on the city's trail system and a 6M 72 Diesel Toro Mower will be taken off this budget and if purchased will be through a Page 1 PARR BOARD MEETING September 5, 1990 Certificate of Indebtedness Fund. Within the proposed budget is a list outlining several different options regarding city park improvements. Marty asked the park board members to rate each option with #1 being top priority and #5 the last priority. The options and rating are as follows: Purchasing land in the south side 1 for a Community Park Birch Park, Shelter 3 Reshanau Lake Estates So. - Turf 3 City Hall Park - Archery Field 2 An archery range was rated high in the recently completed Opinion Survey. City Hall Park - Hockey Rink 2 Sunrise Park Development - Renovation 1 Lino Park - Well Rejuvenation 3 (not sure if this is possible yet) Lino Park - Ice Rink 3 Shenandoah Park - Install City Water 1 Shenandoah Park - Lighted Skating Rink Hold Reshanau Lake Estates So. - Outline Park 1 Five new parking lots are planned for Sunrise Park. John Bauman suggested adding one new parking lot per year in Sunrise Park to spread out the cost. The board members agreed. The board felt that park land acquisition should be given the highest priority. A report will be given to the park board members regarding the amount of money in park dedicated funds at the October park board meeting. Marty Asleson suggested that park dedication funds would best be used to purchase park land, and create and improve parks. The city council has to approve park dedication monies spent. Don Volk stressed that the proposed comprehensive park plan will help staff in preparing the yearly budget. PARR DEDICATION FORMAT - DISCUSSION, IDEAS Page 2 PARK BOARD MEETING September 5, 1990 There has been discussion at previous park board meetings to investigate the possibilities of changing the cash park dedication. The cash park dedication now stands at $400. 00 per lot. Laura Elken surveyed several communities and it appears that we are not to far off - if we consider the cost of "raw land" . "raw land" can be purchased now for between $6, 000 to $10,000 per acre - fair market land value. Some time ago Marty and Don met to determine a fair method to be followed. The method they came up with is as follows: Land Cost/Acre X 10% of Subdivided Acreage = Park ($10,000/acre minimum) Dedication/ Lot EXAMPLE: Willow Ponds 27 Lots, 13 acres, - Land Cost is $10, 000/acre. $10, 000 X 1. 3 Acres (10%) 27 Lots = $481.48/Lot This is using the 0 - 3 units/acre/10% category of our dedication policy. That is the figure that we would need per lot to acquire comparable land to be used for parks. The park board discussed this formula and discussed what would happen if someone purchased the land 10 years ago at a much cheaper price. There will have to be a base figure used. With todays rate that base figure will probably stand at $10,000 per acre of raw land. The board also discussed what park dedication would be if it were a minor subdivision of. Incorporated in the park dedication formula will be a cost per lot amount. Based on $10, 000 per acre that cost per lot would be $481.48/lot. Next month the park board will receive a draft park dedication ordinance. MOTION: Ken Johnson moved to direct staff to draft a park dedication ordinance change based on the formula that was presented to the park board. Candy Toffoli seconded the motion and the motion was approved unanimously. BRANDYWOOD DEVELOPMENT APPROVAL The city council has approved the Brandywood Development. Construction of the development is scheduled to start the summer of 1991. As a result of council approval, the park land previously Page 3 PARR BOARD MEETING September 5, 1990 discussed, can now be considered for development. The park board should keep this in mind for future development scheduling. The south east corner of that development on 12th and Birch is the location of the park land. PHEASANT HILLS PRESERVE APPROVAL The city council has approved the preliminary concept of Pheasant Hills Preserve. First phase construction is scheduled to start in the spring/summer of 1991. This means the park land dedication as previously negotiated with the developer and park board will be completed in the near future. The park board again should consider these park lands for development scheduling in the future. Don Volk added that staff needs to go out to the park site of the peninsula and island and define the boundaries of the park site. Once the boundaries are flagged the area can be measured. Then development can start to occur. Don also talked about the trails within Pheasant Hills. He said that the developer did a nice job in that respect with trails looping throughout the project. PRESENT STATUS BIRCH PARR DEVELOPMENT The present status of Birch Park development is as follows: The additional land purchase directly adjacent and south of Birch Park has been approved by city council. The purchase documents are now being prepared. Irrigation of the park is now completed. The parking lot is expected to be completed, both curb and blacktop surface, by the middle - end of September. The establishment of trails in the park are planted to be completed before November 15th. This will include blacktop surfacing. Park staff hopes to get the tree planting substantially completed this year. Trees have been donated by the Lino Lakes Correctional Facility, and will be moved with the new tree spade. With the time schedule, the park should be substantially complete by the end of this construction season. Surface rock has been picked up, but once irrigation was installed, more rock will be removed from the park. Page 4 PARR BOARD MEETING September 5, 1990 Also, a buffer will be created between the residential area and park by transplanting trees from the Correctional Facility. JOINT POWERS AGREEMENT The final draft is completed and the park board was given a copy to review. This will now go before the city council for approval. Marty Asleson felt that other cities will be in favor of adding the clause to the agreement to add new team members as population increases. This was done gradually enough to not unbalance the board. Don Volk added that once Lino Lakes grows it will be feasible to form Lino Lakes' own recreation committee. The committee has worked on the joint powers agreement for three and a half years. The agreement can be amended as needed. BITUMINOUS TRAIL. SO. RESHANAU LAKE ESTATES 1ST ADDITION A*ON The city public works department will attempt to complete the bituminous surfacing of the trails in this subdivision. It is not known at this time whether city crews will be able to complete this project. As wet conditions in this area may force a delay in completion. However, the attempt will be made this construction season. Don Volk said that he is not sure the existing trail can hold the weight of the city's current equipment. It might be possible the city could rent smaller paving equipment to complete this project. Trails will be paved in Reshanau Lake Estates So. , Sunnygate, Sunrise Meadows and Birch Park this year. RICE LAKE ESTATES PARK The information to draw up a lease agreement with Circle Pines for park land in Rice Lake Estates has been sent to the City Attorney. The park board should consider at this time whether to sell the two parcels of land now, that was the original park dedication. The money can be used to develop the cooperative park. Don Volk suggest that the city obtain a land appraisal, and if the park board wishes to sell, do so at that time. r Page 5 PARR BOARD MEETING September 5, 1990 Ary Gearman has been contacted and knows that this is being considered. At the next council meeting this will be discussed and the council will be asked to approve the cooperative park. Don Volk feels that the park board could sell those two lots for $40, 000. Marty Asleson talked about the cooperative park. He said that this park will be enjoyable for both Circle Pines Residents and Lino Lakes. MINOR SUBDIVISION FOR CHUCK CAPE This is for the creation of one lot on Woodland Drive, located between Main Street and 35W. Don Volk stated that there is problems with this subdivision. There is a considerable amount of wetland on the site, and if a new home is constructed on the created parcel the driveway would have to literally go through a swamp. Bob Williams suggested the park board wait to determine park dedication until the board knows that this is a reality. MINOR SUBDIVISION FOR EARL OLSON This is a minor subdivision for the creation of three parcels off Main Street across from city hall. The board decided to wait to determine park dedication on this site until next month. The board will be provided with aerial photographs of the site, in order to let the board decide what type of park dedication is preferred. Don Volk said that he is uncertain of the future of this site. The applicant owns 40 acres and is subdividing into four ten acre parcels. A home is on one of the parcels leaving three ten acre parcels eligible for park dedication. OLD BUSINESS John Bauman asked Marty and Don about clearing off area lakes this winter for pleasure skating. Marty stated that the machine used for this purpose has been built. He felt that this will be completed at Country Lakes and possibly other lakes. Don Volk stated that the comprehensive park plan will be addressed at the next city council meeting, along with other park issues. He said that he would like to have members attend this council meeting. A notice will be sent out to park board members. Page 6 PARR BOARD MEETING September 5, 1990 There was no new business Meeting adjourned at 8:55 p.m. Page 7