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HomeMy WebLinkAbout02/03/1992 Park Board Packet CITY OF LINO LAKES PARK BOARD MEETING MONDAY, FEBRUARY 3, 1992 6:30 PM AGENDA ✓1. Call to Order and Roll Call 2� Approval of Minutes from January 8, 1992 1 Open Mike _ Old Business �a. Follow-up on Woodridge Estates Trails L-lb. Black Duck Estates Follow-up Weaver Property Update I� Marshan Lake Development Update e. LCMR Funding Update f. Brauer & Associates - Approval of Funds g. Parks and Recreation Update h. Other Old Business 5. New Business 6. Adjourn PARK BOARD MEETING JANUARY 8, 1992 The regular meeting of the Lino Lakes Park Board was called to order on Wednesday, January 8, 1992 by Chairman George Lindy at 6: 30 pm at Lino Lakes City Hall. Roll call was taken, members in attendance were Bill Nissen, Ken Johnson, George Lindy and John Baumann. Absent was board member Candi Toffoli. Also in attendance were Marty Asleson, Parks, Recreation and Forestry Superintendent, Barry Bernstein, Parks and Recreation Program Supervisor, and Carole Kohler, Parks Secretary. APPROVAL OF MINUTES: The minutes of the December 2, 1991 meeting were approved as mailed. OPEN MIKE• Bob Appleby and John Kuny/Woodridge Estates Trail - At this time Mr. Bob Appleby of 214 Woodridge Ct. and Mr. John Kuny of 214 Woodridge Ct. addressed the Park Board with concerns they have regarding the trail that has been graded in between their houses. Both homeowners said that they were not aware at the time they built their houses and signed final mortgage papers that there would be a dedicated park trail running alongside their homes. They further noted that not until several months after they moved in did they learn that the easement between the two houses was not an underground utility easement, but indeed a "nature trail" . This, Mr. Appleby says he discovered when workers moved equipment in last Spring and started grading. When they started to check on the "trail" , they found out that the plat they were shown by their builders did not show any trails running alongside the houses, just an easement, and if they had known about the trail they wouldn't have bought the lots. They purchased these lots in particular because of the location on the cul-de-sac offering privacy and seclusion, and paid a premium price for these amenities. In checking with their builders, ( the Appleby's builder was John Feges, Mr. Kuny's builder was Tony Palaia) both builders say they were not informed by the developer (Rick Carlson of Carlson, Dropps) of the dedicated trails either. Both Mr. Kuny and Mr. Appleby commented that they made structural changes in the original house plans to optimize their privacy. George Lindy commented that he drove by the houses to get an idea of where the trail would be, and expressed that he would not like it either if a trail were to come by his patio or deck so passersby could see in. He thinks we should find another alternative to get back to the park. John Baumann questioned if there would be a way to fence the trail off and landscape with shrubbery. This was not acceptable because there is a sliding glass door at ground level on the Kuny house. Marty Asleson explained to the board that he recalls expressing his concern about the trail situation to Mr. Carlson some time ago, and " PARK BOARD MEETING JANUARY 8, 1992 that Mr. Carlson assured him that things would be taken care of. It seems the final plat that was approved showing the trail system is different than the plat the builders were showing to potential buyers. When asked for his opinion, Mr. Asleson noted that he hates to see the trail go, but he most certainly can understand the frustration of the homeowners. From a comprehensive trail management standpoint, this trail link is definitely needed. A discussion followed where everyone agreed that the placement of a trail next to these houses in not desirable under the present circumstances, and it would be nice to find an alternative. There is a lot left near the end of the cul-de-sac that is not sold yet. There was a suggestion that this may be a good place to put the trail (down the middle of the lot) and buyers would know from the start that there would be a trail running next to their house. George Lindy feels that the burden should be on the builder to find an alternative. Ken Johnson thinks the developer has slighted both the builder and the home buyer and should come up with some type of resolve in providing a trail link. He also feels that Rick Carlson should be involved in settling this issue with both us and the homeowners. Bill Nissen would like to see both the builder and the developer present their sides to the board. He says he would like to help out, but also wants the trail. He asked if the City could get more involved in this. Mr. Appleby says he spoke with Mr. Carlson about the problem and Mr. Carlson seemed quite belligerent, and Mr. Kuny says that Mr. Carlson didn't return his phone calls. George Lindy thinks we need some legal advice. Ken Johnson suggested that Marty Asleson have the City Attorney contact Mr. Carlson about the situation. All were in agreement that it is the developer's obligation to provide access and alternatives, and they would prefer not to see a trail where it is now and would like to see an alternate route. The board agrees that it would be best if the City Attorney contact Mr. Carlson. Marty Asleson will contact the City Attorney with the board's request that he contact Mr. Carlson, and report back at the next meeting. Tom Jensen - Boy Scout Troop 136/Eagle Scout Project - Tom Jensen � who lives in the city appeared before the board to explain he is working to earn his Eagle Scout badge. His project for this badge 2 PARR BOARD MEETING JANUARY 8, 1992 will be to add a basketball court to the park at the tennis courts on Andall and Wood Duck Trail. Plans are to put up at least 1/2 court. He will need to clear brush and check on the soil type, etc. The court would be on the north side of the playground, but behind the tennis courts. To fund this project he will first start by asking for donations and then organize a fund raiser. He is appearing before the board tonight to get permission to use the land for this purpose. Everyone thought this was a good idea. George Lindy thinks the concept sounds good and wants to see the project in its planning stages , John Baumann says there is a need for something like this in that area. Marty Asleson says the Parks and Recreation Department will be glad to work with Tom. At this time Tom Jensen is asking for a letter to the District Scout office from the board stating that they have accepted Mr. Jensen's idea. Marty Asleson will draft a letter. Mr. Jensen hopes to start on the project approximately May 15, 1992 . OLD BUSINESS• Black Duck Estates - Marty Asleson updated the board on the progress of this development. In attendance regarding this matter were the developer, Mr. Marcel Eibensteiner, and Mr. and Mrs. Michael Swanson, owners of the house at 985 Birch Street. Evidently Mr. Eibensteiner asked the Swansons to attend this meeting. The original plan that was recommended for trail dedication was to run the trail up the side and around behind the Swanson property, rather than go in front of the property along the right-of way. The Swansons are not in favor of the trail running behind or in front of their property. City staff and the Parks and Recreation planner met with the county and it appears that the county highway department would allow for trails on their right-of-way, and that some variance in trail location is allowable. The suggestion was made to move the trail towards the road further in front of the house. If the trail should be in front of the house it would interfere with parking extra cars here and would ruin the Swanson's two car drive-way, also the Swansons feel that it would be un-safe for children. Mr. Eibensteiner suggested he buy the property from the Swansons. This plan seemed agreeable with the Swansons. With this in mind, Mr. Eibensteiner will have to contact the property owner to the east on the corner of Birch and Black Duck to get permission to run the trail in front of that property on Birch St. The house on this lot faces Black Duck. Mr. Eibensteiner will also have to get permission again from the County. Bill Nissen asked Mr. Eibensteiner if he would then re-plat the 3 PARK BOARD MEETING JANUARY 8, 1992 development. Mr. Eibensteiner says he has no plans for that at this time, he has plans for using the house. Marty Asleson says that this seems agreeable, and conceptually fits in with the comprehensive park plan. The board all agreed that this is a good plan, "conceptually. " George Lindy told Mr. Eibensteiner that we would be supportive of his new plan, and accept it upon County approval of the right-of- way, and that the trail does not front the "Swanson" property. If this does not work out, the plan will then go back to what the park board originally asked. Mr. Eibensteiner will now go ahead and contact the property owners on the corner of Birch and Black Duck and request to get on the agenda for the January 27th council meeting to bring his new proposal to them. Weaver Property - Mr. Kirk Corson appeared in front of the board with an update on the progress of his development. Marty Asleson explained to Mr. Corson the direction the comprehensive park plan is taking, and suggested to him that he put trails over the wetlands coming off Captain's Place. Mr. Corson says he's puzzled at the change seeing that the board had already accepted his trail proposal for an easement to the park and a trail system coming out to Captain's Place. He says that the Quail Ridge Development project is at a stand still now because of recent developments from the DNR regarding the Shoreline Management Act. This new suggestion from Mr. Asleson would limit the number of lots and with the restrictions from the DNR they can only get a few lots in the plat now. This development will be returning to the Design Review Board because of the Shoreline Management Act, and Mr. Corson states he will be looking to the council for direction on this. A discussion evolved regarding whether people want a wetland trail running through their back yard or not. Mr. Corson commented that this is not a good plan for the developer. Mr. Lindy expressed his opinion that he would not want a running trail 30 feet from his house or deck, and feels that a trail of this type could be looked upon as an imposition if not done properly. Mr. Asleson explained the philosophy of the recently completed comprehensive park plan study is to use our wetlands to our advantage, to make use of them and enhance them and look at them as an amenity. Mr. Corson says at this point he cannot make any decisions, but �.-. will look into the feasibility of Mr. Asleson's proposal. Mr. Asleson explained that Mayor Reinert's thoughts are to take time 4 ` PARR BOARD MEETING JANUARY 8, 1992 and look at all new developments more carefully. George Lindy recommended looking into the feasibility of the trail proposal as presented by Marty Asleson. In his opinion, he doesn't know if this is the time to make these changes. Shores of Marshan Lake /building discussion - This item concerns the purchase of a functional, 28' x 64' stick built building that sits on the park dedication property involved in the Shores of Marshan Lake Development. (the old Forjay Floral building) Marty Asleson explained that staff was not aware of this building until after Mr. Menkveld had sold it. He (Marty) then contacted the new owner of the building and was told that the building could be purchased for approximately $10 to $12, 000. 00. The only stipulation is that the owner wants assurance that should the City decide not to purchase the building, he would have until April 1st or so to move it. Marty Asleson went on to explain that staff feels that given the AIM% location and condition of this building it could be used to great advantage by the Parks and Recreation Department, and would be a good buy. George Lindy told the board he flew over the structure recently and was impressed at how big it was, and thought it would be a good buy at the price. A discussion regarding the purchase followed as board members noted the building is not very old and is close to and easily accessible to the road. The general feeling of the board is that it would be a good investment. RECOMMENDATION: Bill Nissen made a motion to recommend to council that the building be purchased if the development goes through. Motion was seconded by John Baumann. All were in favor. Motion carried. Pheasant Hills - Marty Asleson gave an update of this development. It seems that Mr. Ed Vaughan has decided not to pursue his land "swap" plan whereby he would retain the island for development. Mr. Vaughan sent Mr. Asleson a copy of a letter he wrote to Mr. Dave Torkildson of Anoka County where he informed Mr. Torkildson of his decision to leave the original agreement in place with the City. LCMR Funds - Marty Asleson informed the board that the Legislative Commission on Minnesota Resources has sent out requests for proposals for projects designed to help maintain and enhance •� Minnesota's natural resources. There are some $29 million dollars available for funding in this program. He wants to keep the board 5 r PARR BOARD MEETING JANUARY 8, 1992 informed and he thinks there are several possibilities available for monies here. Applications are due in on February 7, 1992. He will get together with engineers and staff and talk about the application. John Baumann asked if there would be funds available to run a trail out to the island in the Pheasant Hills development. Mr. Asleson noted that a wetland study of the entire area regarding swimming, fishing, etc. would be advantageous. OTHER OLD BUSINESS There was no other old business. NEW BUSINESS: Comprehensive Park Plan - The public meeting for the presentation of the new Comprehensive Park Plan will be held on January 29th, 1992 at City Hall. There will be a notice in the Quad Press about the plan and there will be copies available at City Hall for interested parties to pick up. Appointment of Park Board Liaison - Marty Asleson informed the s� board that the new Mayor has named each council member as a liaison to the particular boards and departments in the city. The liaison to the Park Board is Council Member Linda Elliott. She will attend Park Board meetings when possible and meet with staff on a regular basis. OTHER NEW BUSINESS: George Lindy informed the board that he will not be able to attend the next two meetings. ADJOURN• John Baumann made a motion to adjourn, it was seconded by Bill Nissen. All were in favor. Meeting was adjourned at 9: 00 pm. THE NEXT MEETING WILL BE ON MONDAY, FEBRUARY 3, 1992 AT 6:30 PM 6 AGENDA ITEM u A MEMORANDUM TO: Park Board Members FROM: Marty Asleson DATE: January 24, 1992 SUBJECT: Woodridge Estates Trails Follow-up Enclosed is a copy of the letter I sent to City Attorney, Bill Hawkins as per the Park Board's request, along with copies of city records pertaining to the Woodridge Estates development and the trail system. I am awaiting a letter from Mr. Hawkins with his comments. I will make a report at the meeting. C I T Y O F INO LAW January 16, 1992 Mr. Bill Hawkins Burke and Hawkins Suite 101 299 Coon Rapids Boulevard Coon Rapids, Minnesota` 55433 Re: Woodridge Estates Park Trails, Rick Carlson Dear Bill, Please find enclosed all of the information I could find in researching the City files regarding the Woodridge Court trail issue. If you refer to the memo I sent to the January 8, 1992 Park Board Meeting, most of the history of my involvement is explained there.Mr. Robert Appleby and Mr. John Kuny both appeared under "Open Mike" . Also please notice the two surveys I have included. The highlighted trail corridors with park designations was the copy that I found in our files. The other survey is the one that was given to the property owners. Notice that the lot and block numbers are different, and that the Quit Claim Deed to the park trail that the city has in possession refers to lot 19, block 3, or the plat that the property owner has been given. At any rate, after having received the background information and listening to the property owners complaint of being uninformed, the Park Board directed me to contact you to inform Richard Carlson that his trail is an important link in our trail system and that he must find alternative means to get the trail through. The Park Board determined, based on the information that I had given them, that the property owners were innocent bystanders. There is an open lot left in the development to the west of Woodridge Court and the Park Board referred to this as a possible alternate site. In our research after the park board meeting, we have been unable to find any reference to city council acceptance of these trails when the final plat was approve. My conversations with Rick Carlson and the file correspondence at City Hall all indicate that the trails were agreed upon and that the city actually paid for these trails as part of their park dedication. 1189 MAIN 6TKEE1 LINO LAKES,MINNE6OTA 55014 612-464-5562 Please call me Bill, if you have any questions. Sincerely, Marty Asleson Parks, Recreation and Forestry Superintendent MN/cmk P.S. I have also enclosed addresses and phone numbers for Mr. Appleby and Mr. Kuny. -2- Bob Appleby 214 Woodridge Ct. Lino Lakes, Mn 55014 737-5874 (w) John Kuny 212 Woodridge Ct. Lino Lakes, Mn 55014 i'� 482-9528 F WOODRIDGE ETA TES C'/T,' Of t/n'O LAKZS ry_ l,/ �_ -� .. - h• \ 6 1 g 9 � �� ,^ry. \\ 1 � \,,. 9,r � ""p_� ha'�j� 6.F� 1� 0\�`/ �'�r` ..-. J. _ {f100 /OGE r �1 P _WO9ORID6E s [ANE _ = •gyp' �. t \ LANE �� .-� sue' yews\ ` c /. 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Y _ .. .;.... ...... .:.. .. ..:, rir•_� Leg - :.....,.v.F..r.., v-.t.,_,:.... _ ... ..: .. - .�� ter, Y I. ✓.;.!Vc{.1s�•;�.. ..- - _ I EX6EXLEPJJp _ Nh f.a L •L S' i _ _ l ys y 1 NO 209OVA �— - : Mae IF :. , AGENDA ITENII 4 �= MEMORANDUM TO: All Park Board Members FROM: Marty Asleson DATE: January 24, 1992 SUBJECT: Parks and Recreation Comprehensive Plan .r Please find enclosed a copy of correspondence from Brauer & Associates concerning our comprehensive plan, including an invoice for the project costs to date. As you can see, we are within the budgetary parameters of the project as the contract was written. This contract did not include two areas that were within the initial project scope considerations. These two elements were left out in order to accomplish the bare necessary parts of this plan. These two areas were Administrative Framework and Financing Sources for Park Land Dedication and Development. I feel that these are two important elements of the plan, and that the fees to incorporate them are very reasonable. The question of finance in particular, I am sure is on everyone's mind. I will be looking for approval or disapproval to finance this final phase through dedicated park monies. LAND USE PLANNING AND DESIGN B RAV E R ASSQCIATEs, LTD, January 13, 1992 Attn: Mr. Donald Volk Public Works Director Mr. Marty Asleson Parks, Recreation, and Forestry Coordinator Agency-City of Lino Lakes 1189 Main Street Lino Lakes, MN 55014 Re: Scope of Additional Services for the Comprehensive Park Plan and Development Guide. Dear Don and Marty, As per your request, I am submitting an outline for the two additional work tasks that, as you may recall at the outset of the project,the City decided to hold off on for later consideration once the project was underway.We have now reached the point in the project where a decision needs to be made as to whether or not the City wants to include these two tasks in the scope of the project. Both tasks, in my opinion, are important from a comprehensive planning standpoint and should be given strong consideration. Each of the tasks are outlined below along with an estimated fee to complete them. Task I - Administrative/Management Framework This task deals with important administrative/management issues that affect the development of the park and recreation system. The scope of this task would include: • highlighting and defining important administrative and management issues. • establish a framework and course of action to guide the continued development of administrative procedures/policies and management techniques. Specific issues that would be included as part of this task include: • Parks & Recreation Board's Role: defines the role and responsibility that board members play in overseeing the development of the park system. • Parks and Recreation Department Structure: defines the staff structure of the Parks and Recreation Department based on current practice. Also includes a brief description of individual staff positions and related responsibilities. • Recreation Programming Guidelines:defines how recreational programs impact the development of the park system.Also identifies important issues related to their development and how programming is likely to be affected by changes in recreational trends in the future. • Communication Guidelines: defines the basic components of a comprehensive communications and community interaction strategy. 0 Joint-Use Agreement(s)Guidelines:defines the essential elements of joint-use agreements and identifies their basic parameters. 7901 Flying Cloud Drive Eden Prairie MN 55344 Tel(612)941-1660 Fax(612)941-1663 • • Volunteer Program Guidelines:identifies a number of volunteer opportunities associated with parks and recreation and defines the framework necessary for their successful implementation. • Park Maintenance Procedures/Guidelines:defines the importance of the maintenance operation and identifies ways in which it can be done as effectively and efficiently as possible. • Park Design And Development Guidelines:defines the standard procedures for undertaking the planning and design of any given park development project. • Tree Preservation Policy Guidelines:in this case,the City's recently developed policies will be referenced. • Water Quality Program Guidelines: provides an overview of the water quality problem as it relates to parks and recreation and establishes a set of general parameters which provide impetus for further action. Task II - Financing Sources for Park Land Dedication and Development This task deals with defining the financing sources that are available to the City for park land acquisition and development. The scope of this task would include: identifying and defining financing sources under several funding categories. The categories include: • Local Initiatives • Debt Financing • Intergovernmental Sources Completion of this task will involve a meeting(s)with the City's financial director to identify funding sources or limitations that may be unique to the City. This task is of particular importance because it impacts the manner in which the implementation plan is prepared and presented. Fee Schedule for Expanded Services The following defines the anticipated fees associated with the additional work tasks as defined above.As with the current contract, fees would be on a not-to-exceed basis using the charge-out rates defined in the contract. Fee Schedule: Task 1: Administrative/Management Framework $1,900 Task Il:Financing Sources for Park Land Acquisition and Development $ 700 Total Fee Estimate For Additional Tasks: $2,600 January 13, 1992 2 City of Lino Lakes As I stated,both tasks,in my opinion, are important from a comprehensive planning standpoint and worthy of consideration. Please give these tasks consideration and let me know your decision as soon as possible. Please give me a call if you have any questions or concerns. Sincerely, B E & AS ' IATES LTD. ey c o nbauer, R.LA. i President January 13, 1992 3 City of Lino Lakes